Central Park Rentals. Rental Office Hours Monday & Sunday Closed Tuesday thru Friday 9am to 6pm Saturday 10am to 3pm

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1 Central Park Rentals Welcome to the City of Rancho Cucamonga s Central Park. We look forward to assisting you with all of your facility rental needs. Central Park is a 57,000 sq. ft facility with a wide variety of flexible rental spaces, small and large, for any event you may be planning. With the warm and inviting feel of the "early California" motif, the building offers inviting fireplaces, comfortable conversation seating areas, and a wide variety of flexible rental space. Please visit us at rcpark.com to view the detailed room layouts. We look forward to being a part of your day! Rental Office Hours Monday & Sunday Closed Tuesday thru Friday 9am to 6pm Saturday 10am to 3pm Central Park Rentals Base Line Rd. Rancho Cucamonga, CA Tel: (909) ext. 3867

2 Hours of Operation for Rental Fees The time requested for use will affect the fees and charges and the availability of the facility. Hourly fees are based upon when use occurs - during Regular Operating Hours or Extended Hours. Regular Operating Hours (Business Hours) o Monday through Thursday from 8:00 a.m. - 9:00 p.m. (Excluding Holidays). o Fridays from 8:00 a.m. - 5 p.m. (Excluding Holidays). Extended Hours - Increased rates for Extended Hours Use will be applied as follows: o Monday through Thursday: anytime before 8:00 a.m. or after 9:00 p.m. (Excluding Holidays) o Fridays: anytime before 8:00 a.m. or after 5 p.m. (Excluding Holidays) Saturday, Sundays and Holidays o Rental of Central Park requires a four (4) hour minimum charge for Friday after 5pm, Saturday, and Sunday. Holidays - Increased rates and 4 hour use minimums for Holiday Use will be applied as follows: o Martin Luther King Day (3 rd Monday in January) o President s Day (3 rd Monday in February) o Easter Sunday o Memorial Day (4 th Monday in May) o Labor Day (1 st Monday in September) o Veteran s Day (November 11) Hourly Rental Fees and Deposits Central Park Senior/Community Center Rental Priorities Category Facility Room Small Rooms Bear Flat, Big Horn, Grizzly Gulch and Timber Mountain Large Rooms Alta Loma, Cucamonga and Etiwanda, David Dreier Hall West Room and David Dreier Hall East Room Large Multi-purpose Rooms Rancho Cucamonga Hall (entire room), David Dreier Hall (entire room), The Mesa Courtyard Small Rooms Bear Flat, Big Horn, Grizzly Gulch, and Timber Mountain Large Rooms Alta Loma, Cucamonga and Etiwanda, David Dreier Hall West Room and David Dreier Hall East Room Large Multi-purpose Rooms Rancho Cucamonga Hall (entire room), David Dreier Hall (entire room), The Mesa Courtyard Small Rooms Bear Flat, Big Horn, Grizzly Gulch and Timber Mountain Large Rooms Alta Loma, Cucamonga and Etiwanda, David Dreier Hall West Room and David Dreier Hall East Room Large Multi-purpose Rooms Rancho Cucamonga Hall (entire room), David Dreier Hall (entire room), The Mesa Courtyard Small Rooms Bear Flat, Big Horn, Grizzly Gulch and Timber Mountain Large Rooms Alta Loma, Cucamonga and Etiwanda, David Dreier Hall West Room and David Dreier Hall East Room Large Multi-purpose Rooms Rancho Cucamonga Hall (entire room), David Dreier Hall (entire room), The Mesa Courtyard Rental Priority Anytime Anytime Anytime 12 months 12 months 12 months 12 months 12 months 18 months 12 months 12 months 15 months

3 Rental Information, Fees and Policies Parking Complimentary parking is available in the main parking lot as well as an auxiliary parking lot for overflow parking. Accessibility Central Park is conveniently located on the corner of Base Line Road and Milliken Avenue at Base Line Road. It is easily accessible from the 210, 10 and 15 freeways and conveniently located 5 minutes from the Victoria Gardens Mall. Catering For your convenience, you have the option to choose your own caterer. All caterers are required to be approved by the building Coordinator two weeks prior to rental. All vendors must comply with all City, County and State permit requirements and have a valid insurance policy for the business. Music For your convenience, you have the option to choose your own musician/dj. All vendors are required to be approved by the building Coordinator two weeks prior to rental. Sound should be at an appropriate level, as to not disturb the facility or surrounding events. Rentals Equipment Independent contractors used for additional flame retardant equipment/materials are the sole responsibility of the applicant. The applicant must accept all deliveries and remove all items immediately following the event. Staff will not accept deliveries. Contractors may enter the location at the scheduled contracted times and the applicant (or approved representative) must be present. All materials must also be picked up and cleared from the space by the contracted end time of the event. Alcohol Use Alcohol use, (beer, wine and champagne only) is welcome for the convenience of applicants 21 years of age and above in the large multi-purpose rooms and Mesa Courtyard at Central Park. Only those activities where the guest of honor is age 21 or older are eligible to offer alcohol at this facility. Alcohol use requires a security/damage deposit, insurance, and security. Only, a licensed and permitted Caterer or Bar Service that is approved by the City is allowed to serve alcohol. ***If any spirits/alcohols other than beer, wine, and champagne are seen on the premises, by both responsible party and/or guests, deposits will be forfeited. Flowers and Decorations All flowers and decorations must be supplied by the applicant and must be removed from the premises immediately following the event. Candles and fog machines are a fire hazard and are not permitted. Decorations and visual aids must be freestanding and may not be nailed, taped, stapled or tacked to the walls, ceiling, or fixtures. Removal of existing facility decorations prohibited. Supervision Applicant is responsible for supervision of all event attendees at all times and is responsible for any damage or occurrence they may cause. Which includes but is not limited to alcohol use in the facility as well as in the outside parking lot. Damages done to the facility both inside and out by guests. Children must be supervised at all times and in all areas. The Community Services Department requests that one adult (18 years or older) accompany every fifteen children. Insurance The Community Services Department may request, at the cost of the applicant, additional liability insurance naming the City of Rancho Cucamonga as co-insured.

4 Security After reviewing the Facility Reservation Request and determining the potential risk and needs, security may be required for the rental, fees will be added to the rental contract. Advertisement Advertisement(s) concerning your event or activity may not be distributed until the facility request is confirmed and an official contract is signed. All advertisements must be pre-approved by the Facility Coordinator prior to distribution. Pre and Post Event Walk Through The applicant is responsible to check in and out with the Facility staff and inspect all areas and equipment used for event. These inspections are to occur immediately before and after the event. The applicant is required to leave the facility in the same condition as it was found including removal of all decorations and equipment from the room/hall. Application Fee: A non-refundable application fee of $25.00 will be applied to every facility rental request. This fee is collected in addition to the facility rental deposit and will be retained upon return deposit. Overtime Fee: Other Fees: For rentals that go over in time from their rental contract a fee will be assessed equal to staff cost plus rental fee to be calculated at a rate of time-and-a-half. If additional City staff is required, services will be charged at the rate of $ per hour for staff time. At the discretion of the Community Services Director, an additional Rental Deposit may be required according to event/rental requirements and the City s liability exposure. An additional $ Rental Deposit and a $ Administration Fee will be required for alcohol use at approved alcohol use City facilities. Rental Deposit fees may range from $ (small rooms) to $ (banquet rooms). Facility Equipment Use Fees (Community Facilities): Item: Fee: Portable Public Address System $50.00 Microphone $25.00 each Projector with built in screen $50.00 Portable Screen $25.00 Piano $50.00 Piano Tuning $ Cocktail Tables $12.00 each Outdoor Portable Heaters $50.00 each White Wedding Chairs $2.00 each Service Fees: Item: Deputy Sheriff Fee: As charged by Sheriff s Department A 3.75% transaction fee will be charged for each financial transaction processed through Active Net software system. The fee will be charged to all customers registering for fee based programs or facility rentals. This fee does not apply to free programs, donations, or financial transactions processed through Provenue software. *** In the event of damage or any of the above rules being broken a portion or the entire security deposit can be forfeited and withheld.

5 GROUP Qualifying Organization Type of Function Specifications 1 Outside Governmental Agencies (RC Resident Benefit Use) Facility Rentals at Central Park Programs, meetings or events that directly serve the Rancho Cucamonga community and fulfill the mission of the organization. If a 1 user wishes to use a facility for a purpose other than above, they will be classified as 3 user. Governmental agencies having an approved, written partnership with the City. 1 facility users are only permitted at specified facilities indicated on the fee schedule. At facilities where 1 users are not permitted, these s shall pay 2 rates. San Bernardino County groups will be limited to rentals during operating hours of Lions East, Lions West and the RC Family Sports Center, Monday Friday, with reservations allowed no more than 3 months in advance. One Saturday rental per month will be permitted at the RC Family Sports Center. All other requested times will be charged 2 rates. 2 Non-profit civic, athletic, social organizations, churches and schools based in Rancho Cucamonga. Programs, meetings or events that directly serve the Rancho Cucamonga community or the mission of the organization. Compliance with City Non-Profit Eligibility Policy is required to receive 2 status. 2 facility rental rates are highly discounted to allow for consistent and affordable use of facilities by non-profit groups serving City residents. To insure consistency among user groups, the City cannot consider rental fee waivers by 2 users. Approved RC non-profit youth serving organizations are permitted one free Board meeting or membership meeting once per month. These groups may also use one room for participant registration without charge up to two times a year prior to their season/event for up to four hours per use. These free uses are only available at Lions Community Centers or Family Sports Center as space permits. Outside Governmental Agencies (Non-RC Benefit Use) Events/programs that do not meet 1 criteria. Events/programs not directly providing a service to the Rancho Cucamonga community, or not fulfilling the mission of the organization. 3 Resident non-profit organizations City Residents Private events/programs that do not meet 2 criteria. Any approved function Events/programs not directly providing a service to the Rancho Cucamonga community. Employee Organizations Any approved function Political Candidates Political Organizations Any approved function Non-resident non-profit, civic, social organizations and schools Any approved function 4 City commercial, business and profit making organizations Non-residents Any approved function Any approved function Non-resident employee organizations, commercial, business and profit making organizations and churches Any approved function

6 Central Park room Capacities Central Park has many rooms and equipped to provide you and your event with the best service to better meet your needs. Room Theater Classroom Banquet Rancho Cucamonga Hall (240 max with dance floor) Alta Loma (1/3 of Rancho Cucamonga Hall) (80 max with dance floor) Cucamonga (1/3 of Rancho Cucamonga Hall) (80 max with dance floor) Etiwanda (Section with stage) (1/3 of Rancho Cucamonga Hall) Mesa Courtyard (Outdoor ceremony area) * Client must provide chairs (70 max with dance floor) N/A Creative Corner Bear Flat Grizzly Gulch Big Horn David Dreier Hall 300 David Dreier Hall-West 150 David Dreier Hall-East (section with stage) (180 max with dance floor) (90 max with dance floor) (90 max with dance floor) Crafters Den Clay Creek Game Point Gold Ridge Timber Mountain

7 Operating Hours Fees Per Hour: Mon Thurs 8:00 am 9:00 pm Friday 8:00am 5pm *Staff charges applied when applicable Hourly Rental Fees and Deposits Extended Hours Fees Per Hour: Friday after 5:00pm and all day Sunday Holidays when building is open * Staff charges applied when applicable ** Four (4) hour minimum charge for event hall use on Friday after 5pm, Saturday, and Sunday Room Name David Dreier Event Hall East & West with Kitchen Central Park James L. Brulte Senior Center 4 No use $50.00 $ $ Room Name Central Park James L. Brulte Senior Center David Dreier Event Hall East & West with Kitchen 4 No use $70.00 $ $ Room Size Event Hall Rental Deposit $ West Hall No use $25.00 $60.00 $65.00 West Hall No use $35.00 $75.00 $85.00 Large $ East Hall No use $25.00 $60.00 $65.00 East Hall No use $35.00 $75.00 $85.00 Large $ Cardio Peak No use $15.00 $40.00 $50.00 Cardio Peak No use $20.00 $55.00 $60.00 Small $ Crafters Den No use $15.00 $40.00 $50.00 Crafters Den No use $20.00 $55.00 $60.00 Small $ Gold Ridge No use $15.00 $40.00 $50.00 Gold Ridge No use $20.00 $55.00 $60.00 Small $ Gold Ridge/ Timber Mountain No use $20.00 $55.00 $60.00 Timber Mountain No use $15.00 $40.00 $50.00 Gold Ridge/ Timber Mountain No use $30.00 $70.00 $80.00 Medium $ Timber Mountain No use $20.00 $55.00 $60.00 Small $ Clay Creek No use $20.00 $55.00 $60.00 Clay Creek No use $30.00 $70.00 $80.00 Medium $ Game Point No use $15.00 $40.00 $50.00 Game Point No use $20.00 $55.00 $60.00 Small $ Mesa Courtyard No use $15.00 $40.00 $50.00 Large Kitchen No Use $20.00 $30.00 $40.00 Mesa Courtyard No use $30.00 $70.00 $80.00 Event Space Large Kitchen No Use $20.00 $30.00 $40.00 Kitchen $ No Deposit Central Park Goldy S. Lewis Community Center Central Park Goldy S. Lewis Community Center Room Name Room Name Room Size Rental Deposit Rancho Cucamonga Hall & Kitchen No use $75.00 $ $ Rancho Cucamonga Hall & Kitchen No use $ $ $ Event Hall $ Alta Loma No use $25.00 $60.00 $65.00 Alta Loma No use $35.00 $75.00 $85.00 Large $ Cucamonga No use $25.00 $60.00 $65.00 Cucamonga No use $35.00 $75.00 $85.00 Large $ Etiwanda No use $25.00 $60.00 $65.00 Etiwanda No use $35.00 $75.00 $85.00 Large $ Creative Corner No use $20.00 $55.00 $60.00 Creative Corner No use $30.00 $70.00 $80.00 Medium $ Big Horn No use $15.00 $40.00 $50.00 Big Horn No use $20.00 $55.00 $60.00 Small $ Dance Trail No use $15.00 $40.00 $50.00 Dance Trail No use $20.00 $55.00 $60.00 Small $ Chipmunk No use $15.00 $40.00 $50.00 Chipmunk No use $20.00 $55.00 $60.00 Small $ Fox No use $15.00 $40.00 $50.00 Fox No use $20.00 $55.00 $60.00 Small $ Raccoon No use $15.00 $40.00 $50.00 Raccoon No use $20.00 $55.00 $60.00 Small $ Grizzly Gulch / Bear Flat No use $20.00 $55.00 $60.00 Grizzly Gulch No use $15.00 Grizzly Gulch / Bear Flat No use $30.00 $70.00 $80.00 Large $ $40.00 $50.00 Grizzly Gulch No use $20.00 $55.00 $60.00 Small $ Bear Flat No use $15.00 $40.00 $50.00 Bear Flat No use $20.00 $55.00 $60.00 Small $ Large Kitchen No Use $20.00 $30.00 $40.00 Large Kitchen No Use $20.00 $30.00 $40.00 Kitchen No Deposit

8 Room Name SATURDAY Hourly Rental Fees and Deposits i Room Size Rental Deposit David Dreier Event Hall with Kitchen No use $85.00 $ $ Event Hall $ David Dreier East No use $42.50 $90.00 $ Half of Event Hall $ David Dreier West No use $42.50 $90.00 $ Half of Event Hall Room Name Room Size Rental Deposit Rancho Event Hall with Kitchen No use $ $ $ Event Hall $ Alta Loma No use $41.67 $90.00 $ /3 of Event Hall $ Cucamonga No use $41.67 $90.00 $ /3 of Event Hall $ Etiwanda No use $41.67 $90.00 $ /3 of Event Hall $ SATURDAY Hourly Rental Fees and Deposits Wedding Ceremony Package $ i This Package will include the following: 1 Hour Rehearsal 4 Hours in Mesa Courtyard 150 White Wedding Chairs Microphone & PA SATURDSATURDAY Hourly Rental Fees and Deposits AY Hourly Rental Fees and Deposits

9 Cancellation Fee: In the event the renter requests a cancellation of their rental event after 7 calendar days from the time of application, a cancellation fee is withheld from any fees paid and/or the rental deposit as follows. $25 for small room rentals $50 for medium room rentals $75 for large rooms or full event hall rentals Refunds of facility rental fees (excluding the Cancellation Fee) will be processed as follows: 30 or more calendar day notice full refund of all fees (less the Cancellation Fee) days notice 100% refund of all fees; 0% of deposit* (less the Cancellation Fee) 2 to 14 days notice 50% refund of all fees; 0% of deposit* (less the Cancellation Fee) Less than 2 days notice No Refund *If deposit exceeds estimated amount of rental fees, then 100% of rental fees will be forfeited and the balance will be refunded. David Dreier Hall & Rancho Cucamonga Hall: 60 or more calendar days prior to scheduled rental event full refund of rental fees, equipment fees and rental deposit 30 to 59 calendar days prior to scheduled rental event 50% refund of all rental and equipment fees and full forfeiture of rental deposit* Less than 30 calendar days prior to scheduled rental event Forfeiture of all fees - rental and equipment fees and rental deposit* and application fee. Rental Applicant understands and agrees to these requirements:

10 Central Park Rentals Event Guidelines A signed copy of this document must be submitted with the completed Facility Rental Request. The following is a list of some of the most critical information and facility rules & policies to assist you in planning your event at Central Park. The list is not a complete list of the Central Park facility rules and guidelines. The client is expected to follow all the facility rules and policies while planning and conducting their event at Central Park. Requests submitted without the signed Central Park Event Service Guidelines will not be processed. **All fees must be paid thirty (30) days in advance ** I understand that Alcohol is not permitted at this event Print Name: Signature General Facility Information, Rules & Policies Initial Rental Request Confirmed Rental Completion and submission of the Facility Rental Request form does not constitute a confirmed reservation/approved permit. A rental is considered confirmed when the permit has been approved and signed by the client. Fees The facility rental fees are documented in the approved Community Services Department Fees & Charges Schedule. The fees are not negotiable. o All fees are subject to a 3.75% transaction fee. o All fees quoted verbally, in writing or otherwise are subject to change to comply with the approved Community Services Department Fees & Charges Schedule. Insurance Insurance may be required for events scheduled at Central Park depending on the size and nature of the event as well as the impact on the facility and surrounding park. The necessity for insurance may be determined at any point during the event planning process, even after the permit has been approved and issued to the client. Event insurance is available for purchase at Central Park. Additional Insurances required for Jumpers. Security Security may be required for events scheduled at Central Park depending on the size of the event, the nature of the event and the impact on the facility and surrounding park. The necessity for security may be determined at any point during the event planning process, even after the permit has been approved and issued to the client. The client shall bear all costs for security at the rates determined by the San Bernardino County Sheriff s Department.

11 Alcohol o Only Beer, Wine, and Champagne is permissible. Alcohol of any other type is not permitted. o Guest of honor must be 21 years of age and older. Alcohol is not permitted at Baby Showers. o Alcohol may only be permitted in Creative Corner, Rancho Cucamonga Hall, David Dreier Hall, and/or Mesa Courtyard. o Alcohol may not be distributed and/or consumed outside of the rented and permitted rooms. o Alcohol must be served in a clear plastic cup by a licensed bartender. o Open bottles of wine or champagne are not permitted on the tables. o Alcohol may only be served for a maximum of four (4) consecutive hours. o If alcohol is consumed at the facility during non-approved times or without a permit the client forfeits their deposit and we reserve the right to shut the event down. o Additional fees, Insurance and Security are required if the use of Alcohol is approved. o The use of Alcohol must be expressly permitted in writing as part of an approved permit and cannot be added after submitting the request. Initial Permitted Time The client, contractors, vendors, guests, etc. may not enter or occupy the rented space prior to the permitted time as detailed on the approved permit. The client must account for their set-up time, decorating, deliveries, clean-up time when submitting the original request. The client and all associates will be permitted entry into the rented space at the time indicated on the approved permit. Deliveries Any deliveries for your event must occur during your contracted time. All rental equipment must be removed immediately following your event. Staff will not accept any deliveries. Catering For your convenience, you are more than welcome to choose your own caterer. Grills and BBQs The use of grills or any other portable cooking device is prohibited. All cooking is to take place in one of the kitchens on the equipment provided. Chaffing dishes are permitted for keeping food warm. Decorations Decorations and visual aids must be freestanding and may not be nailed, taped, or tacked to the walls. Tables and Chairs The facility provides standard tables and chairs for all events inside the building. The facility does not provide equipment for events in Mesa Courtyard. The client may bring their own tables and chairs. Tables and chairs provided by the client will not be set-up or handled by facility staff. No more than 8 chairs per banquet table provided by the facility. Table Measurements: Rectangle Tables, 6 long x 30 wide; Round Banquet Tables: 60 Round; Card Tables: 3 ft. 2 Music You are able to bring in a DJ or Live Band. Please be aware that any outdoor event will have noise ordinances go into effect at 10:00pm. Smoke/fog machines are prohibited.

12 Clean up o All trash must be placed in trash cans. o All decorations and personal property must be removed. o The kitchen must be wiped down and left in the condition it was provided. o All large pieces of debris must be swept up (including Confetti and rose petals) and any spills must be cleaned up. o Client provided tables, chairs and other equipment and/or decor must be dropped off and picked up within the contracted time. Storing items before or after the contracted time is not permitted. Initial Loading and Unloading Clients may use the service bay entrances in Rancho Hall and David Dreier when loading and unloading for their scheduled events in those Halls. Once unloaded all vehicles must be removed from the service bays and relocated to the designated parking areas. The client is responsible for insuring all guests and vendors remove their vehicles. Changes to the Contract/Permit We kindly ask that all changes to the contract be made no later than 30 days prior to the scheduled event. Client Name (please print) Client Signature Date Staff Initials

13 City of Rancho Cucamonga Community Services Department FACILITY RENTAL REQUEST Please print legibly in ink. This Facility Reservation Request should be submitted to the Community Services Department 14 calendar days prior to the date requested in order to insure adequate approval time. This is a reservation request only and is not an approved contract for facility rental. If this request is approved a Facility Rental Contract outlining the rules, regulations and fees will be forwarded to the applicant. Pending staff review, Security and Liability Insurance may be required. Do not advertise your event until a signed contract has been approved. The rules on the back of this form must also be reviewed and acknowledged prior to approval. Please initial that you have read and understand the information above. (Please initial) PART 1: CONTACT INFORMATION Organization Non-Profit # Applicant Name Street Address Primary Phone ( _) City Zip Secondary Phone (_ ) Fax (_ )_ Alternate Contact Name: Alternate s Phone ( ) Facility: PART 2: FACILITY, DATES & TIME REQUESTED Room(s): Single Use Recurring Use Day of Week Month Date Yr Day of Week Time am / pm To am / pm Set up Time: am / pm Clean up Time: am / pm Beginning Date: Month Date_ Yr Ending Date: Month Date_ Yr Start Time: am / pm End Time: am / pm Check One: Daily Weekly Monthly Other Comments: Kitchen (Lions West & Central Park Only): Time: am / pm to am / pm (Additional Fee Applies) Event Type: PART 3: EVENT INFORMATION Attendance: How many guest (Over 21yrs. old) (16 20 yrs. old) 1. Is this event for a minor? Yes No (under 15 yrs. old) 2. Is event open to the public? Yes No 6. Will there be dancing? Yes No Total 0 3. Admission charge? Yes No 7. Is this a catered event? Yes No 4. Will anything be delivered? Yes No 8. Will there be entertainment? (DJ/Band) Yes No 5. How will you be advertising: Flyers Invitations Word of Mouth Internet Other If you answered yes to any of the above questions please explain: Alcohol Permit Request? (Central Park and Cultural Center Only - Additional fees & form required) Yes No Acknowledgement: I hereby state that the information above is correct to the best of my knowledge. Applicant Signature: C O M M U N I T Y S E R V I C E S D E P A R T M E N T U S E O N L Y Rental Deposit Fee Received: $ Cash Check Credit Card Other Residency Verified Yes No Over Age 25 Verified Yes No Staff Signature: Date: / /_ Time: am / pm (Staff signature only acknowledges that request and deposit were received it does not guarantee approval) INTERNAL APPROVAL ROUTING: S.R. - Security Required I.R. - Insurance Required P.D.: Coordinator: S.R.: Yes No I.R.: Yes No Approved Date: /_ /_ Denied Supervisor: S.R.: Yes No I.R.: Yes No Approved Date: /_ /_ Denied Superintendent: S.R.: Yes No I.R.: Yes No Approved Date: /_ /_ Denied S.R.: Yes No Type: Deputies: # Required: Approved Date: / / Private Denied CONTRACT # : Final Approval: _/ / (Signature) (Print Name/Title) (Date) White Copy: C.S.D. / Yellow Copy: Applicant

14 City of Rancho Cucamonga - Community Services Department FACILITY RESERVATION RULES & REGULATIONS REQUIREMENTS AND PAYMENT INFORMATION 1) Authorization for use will be issued to persons over 25 years of age only. The person signing the reservation request and contract must be present at the event. Department staff will be assigned to work during all reservations. The number of staff needed to supervise the event will be determined by the Department, taking into consideration expected attendance and the type of event. Applicant will be responsible for all staff costs incurred. 2) A Rental Deposit is required at the time the rental request is submitted and is not applied to the balance due. The City reserves the right to cancel the group's facility rental request. The City holds the right to cancel reservations if it is determined that the applicant has withheld information pertaining to the reservation details. If the facility is left in good condition the client will receive their refundable Rental Deposit. If additional staff, damage, or service costs are incurred, the costs will be deducted from the deposit or billed to the applicant. The Rental Deposit will be issued to the name and address on the original request as follows: with check or cash, allow (4) weeks for the refund to be received in the mail. If the deposit was paid using a credit card the rental deposit will be retuned to that card within (7) business days after the event. 3) All fees must be paid (30) days in advance. If all required fees are not received by the given deadline, then the reservation will be canceled. No personal checks will be accepted within (30) days of the rental. Any fees paid prior to cancellation may be forfeited. Recurring rentals are subject to payment schedules if approved. 4) Insurance may be required depending on the type of activity and the amount of attendees. 5) Sheriffs or other City of Rancho Cucamonga approved security may be required depending on the type of activity and the amount of attendees. 6) In the event the renter requests a cancellation of their rental event after 7 calendar days from the time of application, a cancellation fee is withheld from any fees paid and/or the rental deposit as follows. $25 for small room rentals $50 for large room or hall rentals $75 for full event hall rentals Cancellation or rescheduling of any approved reservation must be made at least (30) working days prior to the scheduled event. The following are the cancellation/ rescheduling guidelines: 30 or more calendar day notice full refund of all fees (less the Cancellation Fee) days notice 100% refund of all fees; 0% of deposit* (less the Cancellation Fee) 2 to 14 days notice 50% refund of all fees; 0% of deposit* (less the Cancellation Fee) Less than 2 days notice No Refund *If deposit exceeds estimated amount of rental fees, then 100% of rental fees will be forfeited and the balance will be refunded. APPLICATION FEE: A non-refundable application fee of $25.00 will be applied to every facility rental request. This fee is collected in addition to the facility rental deposit and will be retained upon return deposit. SET UP PRIOR TO THE EVENT 7) Applicant will not be allowed into the site prior to the indicated time on the contract. Applicant will not be refunded for any time not used. 8) The applicant is responsible for a "pre-walk through" of the facility, with the staff person on duty, upon arrival at the site. The same individual is responsible for a "post-walk through" of the facility with staff upon departure. The applicant and staff are responsible to complete the pre and post walkthrough and a corresponding Facility Rental Checklist to ensure proper care and use of the facility and equipment. 9) Tables and chairs are included in the rental fee and subject to availability. Applicant may bring in additional tables and chairs at their own expense. The applicant is required to provide their own tables and chairs when renting the Mesa Courtyard. 10) Decorations and visual aids must be freestanding and may not be nailed, stapled or tacked to the walls, ceilings or fixtures. Removal of facility decorations or furniture is not allowed. 11) Candles, any type of fire devices, or smoke/fog machines are not allowed at any City facility. This includes barbeques, deep fryers and outdoor ovens. Floating candles are allowed with preauthorization. RESPONSIBILITIES DURING THE EVENT 12) *Alcoholic beverages are not permitted on City property including buildings, parks and parking lots. The following are the exceptions and require a permit, additional fees and security: *Central Park and the Victoria Garden Cultural Center. 13) The use of Expanded Polystyrene (Styrofoam) products is banned from all City facilities. 14) Smoking is prohibited and unlawful at any city facility, parking lot and trail. 15) The maximum number of patrons allowed in the facility must be strictly adhered to. The staff on duty will limit additional attendance into the event once that maximum number is reached. If the renter is not compliant on limiting the attendance the Rental Coordinator reserves the right to end the rental. 16) All children must be adequately supervised by one or more adults in all areas of the facility. Children may not play in lobby area(s). 1 adult to every 6 (1-5 year olds): 1 adult to every 14 (6-12 yr. olds): and 1 adult to every 20 (12-17 yr. olds) is required. Chaperones must be 25 years of age or older. The applicant is responsible for supervising all actions of event attendees. 17) Signs may not be placed outside the facility. Interior signage is permitted but must be pre-approved by the Rental Coordinator. 18) No foreign substances (oil, powder, etc.) may be spread on the floor or any surface for dancing or any other activity. 19) The City reserves the right to cancel a function at any time if the people involved in the function are not conducting themselves in an appropriate and lawful manner and/or damaging any City equipment or property. The applicant is responsible for the supervision and actions of those in attendance. CLEAN UP AFTER THE EVENT 20) Storage of personal property or deliveries before contract time will not be allowed at any facility. The City of Rancho Cucamonga is not responsible or liable for rental equipment. 21) For rentals that go over in time from their rental contract a fee will be assessed equal to staff cost plus rental fee to be calculated at a rate of time-and-a-half. 22) Applicant is responsible for all clean up of the facility. Applicant will be supplied with cleaning supplies by Department staff. Clean-up will consist of the following, (except for Celebration Hall): a) All trash must be placed in the trash receptacles; staff will provide additional trash bags if needed. b) All decorations and personal property must be removed at the time the contract concludes. c) Floors must be swept and counter tops wiped clean (Supplies provided) d) The kitchen must be left in the condition it was given. 23) Applicant is responsible for notifying staff upon departure from the premises. Facility must be completely cleaned up and applicant must be vacated from the premises by the completion time as stated on the contract. Each City Facility may have rules & regulations that pertain only to that facility. Refer to Fee and Charges Schedule for additional amenities & service fees. Applicants shall be bound by all rules and regulations and all applicable ordinances of the City of Rancho Cucamonga. The violation of any of the above Rules and Regulations or falsifying any of the provisions of the application shall constitute grounds for immediate revocation of permission to use City facilities and shall constitute grounds for refusal of future permits to use City facilities. The applicant shall be liable for loss; damage or injury sustained by the City or any person whatsoever by reason of negligence of the persons to who such permit is issued. Applicant agrees to hold harmless and indemnify the City of Rancho Cucamonga or agents and employees from any and all liability for injury to persons or property occurring as a result of the activity sponsored by the applicant. Said persons shall be liable to the City for any and all damage to parks, facilities and buildings owned by the City which results from the activity of applicant or is caused by any participant in said activity or spectator at said activity. Applicant Signature Printed Name: Date