...MakingYourEventUnforge able

Transcription

1 ...MakingYourEventUnforge able

2 Welcometo BatawaSkiHil WearedelightedthatyouareconsideringBatawaSkiHil,the homeofbatawagril,foryourevent.letourstaffasistyouincrea nganeventyouandyourguestswilneverforget. Whetheryouareplanningabirthdayorananniversary,afamily reunion,staffapprecia oneventorawedding,wecanofferthe perfectse ngandprepareanunforge ablemeal. Thisinforma onwilasistyoutoplanyourevent,from therental ofourchalet,toiresis blemenuideas. BatawaSkiHilisauniqueloca oninabeau fulnaturalse ng thatmakesanycelebra onrelaxingandenjoyable. ThesemenusareasampleofwhattheBatawaGrilcanoffer.We arehappytoworkwithyoutocustomizeamenuforyourevent..savourthegril!

3 CHALET RENTAL The Batawa Ski Hill Chalet is available to rent for any corporate or private function. The 4500 square foot Chalet boasts a rooftop terrace, large fireplace, accessible washrooms, full commercial kitchen, and large windows looking out onto the picturesque landscape. It is located just minutes from Hwy 401, with free parking for up to 300 vehicles. The Chalet is ideal for: Weddings Birthday Parties Anniversary Parties Family Reunions Corporate Events Meetings Workshops/Seminars Art Exhibitions Health Clinics Fitness Classes Art Classes Staff/Youth Retreats Chalet Capacity: Main Hall: 247 Seated (Tables & Chairs) 223 Seated (Tables & Chairs) with Dancing 404 Standing Mezzanine: 90 Seated (Tables & Chairs) 82 Seated (Tables & Chairs) with Dancing 180 Standing Rooftop Terrace: 100 Seated (Tables & Chairs) 80 Seated (Tables & Chairs) with Dancing 110 Standing 1

4 Chalet Rental Prices: Chalet (All Day 9am 1am) $450 1/2 Day Rental (4 hours) $250 Hourly Rental $75 Set up (4 hour period on the day before, ending by 5pm) $150 Clean up (4 hour period on the day after, between 9am and 1pm) Subject to availability $150 Outdoor Trails & Property (Day Use) $250 Deposit (required) Exceeding agreed upon time Additional staff on site Storage (before/ after event) Cleaning fee (if incomplete) Damage to building(s) or property 50% of total rental fee (non-refundable) $100 / hour $20 / hour / staff member $50 / day 50% of total rental fee Cost as incurred 2

5 A/V Equipment Speakers & Microphone Projector Photocopies Wireless Internet $50 $50 $0.10 black and white $0.25 colour No charge *All on site inventory (tables, chairs, podium, and projector screen) included in chalet free of charge. Extra charges apply for additional rentals. (HST not included in prices) 3

6 CHALET RENTAL CONDITIONS Please Read & Sign Responsible Person / Renter: Must be at least 19 years of age and in attendance for the entire event. Payment and Deposit: 50% of the total chalet rental cost (non-refundable) is required to book the facility. 50% of the estimated catering cost (non-refundable) is required to book the catering services. The remainder of the payments must be made on or before the day of event. Payment can be made by credit card, debit card, cheque, or cash. Cancellation Policy: A written cancellation must be provided to Batawa Ski Hill (by or letter) five business days prior to event or payment in full as per the rental agreement will apply on the event date. Clean Up: The Renter agrees to deposit all garbage and recycling generated by the event in receptacles provided. The Renter agrees that the Chalet will be left clean and in the condition the facility was provided. Renters shall clean up immediately after each event before vacating the premises. Items may not be stored overnight without prior consent from Batawa Ski Hill. Storage fees will apply. Use of Batawa Ski Hill s Name / Logo: The Batawa Ski Hill name and/or logo may not be used to advertise an event. It is permitted to name the Batawa Ski Hill and the Chalet as the location of the event on invitations. Smoking: Smoking is prohibited in Batawa Ski Hill facilities. Smoking is only permitted 16 feet from the building and in non-public areas. Staff on Duty: Any Batawa Ski Hill staff required to assist (set up, clean up) during the Renter s event will be billed to the Renter at $20 / hour per staff member. This must be arranged in advance. Decorations: Glitter, confetti, flower petals, streamers, potpourri, seeds, sparklers and helium balloons are prohibited on the property or in the chalet. The use of tape, staples, nails, tacks, and glue and similar damaging items are prohibited from use for securing decorations to surfaces. The use of candles and luminaries must be in pre-approved containers and approved by Batawa Ski Hill Management prior to the event. 4

7 The Renter shall not use any special apparatus including, but not limited to: smoke machines, bouncing castles, tents, and scissor lifts/skyjacks etc without the prior approval of Batawa Ski Hill Management. Any additional requirements for the use of such apparatus (e.g. insurance, CSA approval, building permits) must be agreed upon and followed by the Renter. Fire Regulations: The Renter shall comply with all Fire Regulations, including: making note of all locations of Fire Pull stations and Fire Extinguishers (Fire Plan will be provided); make note of all fire exits. DO NOT BLOCK EXITS. All exits must be kept clear at all times. Prior to the start of your event, the Renter must inform the occupants/guests that in the event of a fire, they must evacuate from the nearest exit to the designated safe area and remain on site until otherwise directed by the Fire Department. The Renter must call 911 to report fire or other emergencies. I, (print name), the Renter agree to rent the Chalet as detailed in the attached Chalet Rental Application Form and agree to abide by all of Batawa Community Sports Inc (Batawa Ski Hill) conditions for site use and to be liable for all damages to the Batawa Ski Hill Chalet and any of the contents or surrounding grounds that result from my use of the site under the contract. I also agree that Batawa Ski Hill shall not be liable to the Renter, or any of the Renter s employees, patrons, members, or visitors for any injury or damage to persons or their belongings which result from or during the use of the chalet/grounds under this contract, except as may be caused by an overt act or omission by an agent or employee of Batawa Ski Hill. Signature of Responsible Person Date Signature of Responsible Person Date Please return both pages to: Batawa Ski Hill, 99 Ski Club Lane, PO Box 1128, Batawa, Ontario, K0K 1E0 Office Hours: Monday Friday, 9:00am to 5:00pm Fax: admin@batawaskihill.com 5

8 CHALET RENTAL APPLICATION FORM FOR OFFICE USE ONLY Date Received: Available (Y/N): Renter Contacted: Date of Event: Type of Event: Hours of Event (function must end by 1:00am): Number Attending (adults): (under 18): Will food be served? Catering Required? (Kitchen is not available for outside caterers) Will alcoholic beverages be served? Bar Required? (Batawa Grill provides the bar) Requests / Required Info: Contact Info (Person(s) Responsible for rental & clean up. Must be at least 19 years of age): Name(s): Phone: Cell Phone: Address: Please return to: Batawa Ski Hill, 99 Ski Club Lane, PO Box 1128, Batawa, Ontario, K0K 1E0 Office Hours: Monday Friday, 9:00am to 5:00pm Fax: admin@batawaskihill.com 6