How MPAC Assists/Supports Municipal Enquiries. Eastern Ontario Treasurers Association Spring Session Quinte West Municipal Office

Transcription

1 How MPAC Assists/Supports Municipal Enquiries Eastern Ontario Treasurers Association Spring Session Quinte West Municipal Office June 7, 2013

2 Presentation Topics What is an assessment parcel? Importance of assessment parcel Guidelines for parcel policy based on Planning Act in relation to MPAC General Principles of an Assessment Parcel Property Identifier Number (PIN) Ownership and Parcel Updates Deed processing roll number assignment parcel mapping process activation of parcel data Municipal notification of changes processed Municipal Connect GIS-Viewer Ontario Parcel Correction of inconsistencies Questions

3 What is an Assessment Parcel? Subsection 14 (2) 2 of the Assessment Act contemplates a separate assessment for each parcel Separate assessment requires a separate roll number No definition of parcel in the Assessment Act Section 50 of the Planning Act provides the best source for formulating a guideline for deciding when parcels are to be combined or not The courts make reference to the Planning Act when considering parcel or property

4 Why define parcel? Determines land to be included under same roll number Assessed value, which is market driven, depends on this determination e.g., generally speaking, two lots combined are assessed for less than if assessed separately Proper property classification under O.Reg 282/98 Important land accurately described on tax roll for municipal tax sale Affects property counts for MPAC s funding formula and other municipal cost sharing/grants using property count

5 Section 50 of the Planning Act Section 50 of the Planning Act covers the provisions for subdividing land Since severances of land are controlled, the size of the parcels, their location and resulting density of population is controlled Act is designed to be self-policing Onus is on the purchaser of property to ensure compliance Section 50 (21) states that a conveyance that contravenes this section does not create or convey any interest in land

6 What is Land? Assessment Act definition of land, land, real property and real estate include land covered with water, all trees and underwood growing upon land, all mines, minerals, gas, oil, salt quarries and fossils in and under land, all buildings, or any part of any building, and all structures, machinery and fixtures erected or placed upon, in, over, under or affixed to land Land, as we think of it under the Planning Act refers to the terra firma, is different: It is Parcel oriented and not usually concerned with improvements

7 General Principles of an Assessment Parcel Establishes General Principles of an Assessment Parcel: All contiguous land in the same ownership constitutes an assessment parcel unless such lands can be conveyed in parts without obtaining a further consent or if it is described as a lot or block on a registered plan of subdivision Two properties in one ownership that do not abut each other can be sold separately and should be assessed separately

8 Property Identifier Numbers (PIN) The implementation of electronic land registration introduced a system of PINs to describe lands a unique identifier for every parcel of land in Ontario Teranet created a separate PIN for all contiguous lands described under a Transfer/Deed PINS do not create parcels that can be separately conveyed Land Registry Offices do not monitor compliance with the Planning Act

9 Property Identifier Numbers (PIN) PIN parcel not necessarily an assessment parcel Application to Consolidate documents are to be treated as a request to consolidate roll Property owners should not be instructed to register an Application to Consolidate on title as a prerequisite to assessment roll consolidation Conversely, consolidation of assessment parcels should not done as a way to reduce assessment and taxes As stated, whether the lands merge is an operation of the Planning Act

10 Ownership and Parcel Updates Deed Processing Parcels are created through the severance consent process Deeds and related legal documents registered in Land Titles MPAC receives deeds and registered plans/reference plans in electronic format from Land Titles/Land Registry Offices Documents forwarded to MPAC s Central Processing Facility located in Scarborough on a nightly basis and reviewed, sorted and forwarded for further updating/processing.

11 Ownership and Parcel Updates Deed Processing Straight Property Sales/Transfers MPAC Data Processing Facility Scarborough Severances and Consolidations MPAC Land Parcel Unit Scarborough Property Valuation Staff MPAC Field Office

12 Ownership and Parcel Updates Assignment of Roll Number Roll numbers are assigned at the time of severance processing at MPAC s Land Parcel Unit Newly created roll numbers remain inactive until all severance-related changes are completed through to assigning an assessed value to the property. Once Land Parcel Unit has finished creating the new parcel data, mapping changes are forwarded to Teranet and a severance package is prepared and sent to the appropriate Property Valuation department for determination of an assessed value and re-location of any structures, etc..

13 Ownership and Parcel Updates Parcel Mapping Mapping Changes Forward to Teranet Ontario Parcel Download Updates visible within days Municipal Connect GIS-Viewer

14 Ownership and Parcel Updates Activation of Parcel Data Property Valuation advises Land Parcel Unit that required valuation changes have been completed. Land Parcel Unit activates new/revised roll numbers that are now reflective of the fully executed severance/consolidation. Newly activated parcels visible following next refresh of data on Municipal Connect and data download for Ontario Parcel subscribers and will appear on the next returned assessment roll delivered to the municipality.

15 Ownership and Parcel Updates Municipal Sales Listing

16 Ownership and Parcel Updates Municipal Sales Listing

17 Ownership and Parcel Updates Municipal Sales Listing

18 Ownership and Parcel Updates Severance/Consolidation Information Form MPAC provides municipalities with a Severance/Consolidation Information Form which confirms the changes that have been processed as a result of a severance/consolidation. Sec. 356 of the Municipal Act, 2001 contains the legislative provisions under which municipalities may issue tax adjustments that result from severance/consolidation processing at MPAC. Assessment of the original parent property(ies), as returned on the assessment roll for the taxation years affected by the severance/consolidation, is reapportioned between any portion of the original roll retained afterwards and any new rolls created.

19 Ownership and Parcel Updates Severance/Consolidation Information Form

20 Municipal Connect GIS-Viewer

21 Municipal Connect GIS-Viewer GIS-Viewer provides: Numerous supporting map layers including roads, water, lots and concessions, municipal boundaries Several mapping layers, including ward/poll thematically mapped parcels Customized parcel labels including roll numbers, property locations, property types, property codes, assessed values, legal descriptions, wards and polls Ability to select parcels by point and area and export properties selected to external applications Quick link to the property information component of Municipal Connect to view data for mapped parcels Ability to red-line on map, save maps, send URLs for modified maps to other Municipal Connect GIS-Viewer users

22 Ontario Parcel

23 Ontario Parcel GIS platform that is comprised of data from 3 sources: Teranet, MPAC and the Provincial Government - primarily MNR. Digitized fabric consisting of an Ownership Parcel layer (Teranet), Assessment Parcel layer (MPAC), Crown Parcel layer (MNR) and supporting data make up the Ontario Parcel. NOTE: GIS-Viewer through Municipal Connect provides users with access to the Assessment Parcel fabric that is one of the layers of information available in the Ontario Parcel product.

24 Ontario Parcel Contact information for the Ontario Parcel (OP) is through MPAC or Teranet. Agreements and pricing for the Ontario Parcel are co-coordinated through Teranet on behalf of the parties that form the OP. For more information access the Ontario Parcel

25 Corrections of Inconsistencies Contact MPAC should a question arise as to: correct ownership legal description a severance and/or whether assessment roll numbers should be consolidated MPAC will use available resources to complete a thorough review involving: conducting a search of title obtaining deed copies, parcel registers from LRO/Land Titles obtaining additional information from a municipality or Committee of Adjustment/Land Division Committee updating our system in accordance with findings and report back regarding outcome to requestor

26 Thank you! Beverley Disney Municipal Relations Representative or , ext. 218 Peter Moran Municipal Relations Representative or , ext. 200