MSD Rules & Regulations and Fee Updates. New MSD Online Plan Review, Permitting & Inspection Website. Fall 2017

Transcription

1 MSD Rules & Regulations and Fee Updates New MSD Online Plan Review, Permitting & Inspection Website Fall 2017

2 Updated Contact List for MSD Development Review Group 2

3 3

4 MSD Rules & Regulations Draft Regulations Update redline version with proposed changes was advertised for public comment August 11, blast was sent to stakeholders, and also DRAFT changes posted on MSD website. Comments received until September 22, Most changes are clarifications Six previous amendments from the last 10 years have been incorporated. New list of amendments goes to zero. Will be adding information pertaining to formatting requirements for electronic submittal of plans & other documents for online review & permitting. This to be included in the new version of Regulations proposed for February 1, 2018 effective date, or in an Amendment 1 thereto later Spring

5 Summary of Clarifications & Changes Regulations will only be available on no hard copies will be printed Clarifications to address sewer maintenance issues Wording added to align with CSR & state rules & laws Administration and plan submittal requirement clarifications Sanitary sewer requirement clarifications Storm sewer and stormwater management requirement clarifications Land surveyor seal requirements on easement plats Minimum insurance requirements for construction added pollution liability when MSD is providing cost reimbursement Plan submittal and preconstruction meeting requirements for projects with pump stations and force mains 5

6 Administration Section Allows Professional Landscape Architect Seal for non-structural post construction stormwater BMPs only (Stormwater Credits) Allows design professional to send in a Sealed letter if Seal on project plans is more than one year old, and project site conditions have not changed Section Will include information on electronic submittal requirements for the new MSD online Plan Review, Permitting, and Construction Inspection website Section Specifies that any proposed change to property lines shall at a minimum require submittal of the proposed changes to the District for review, and that submittal of full site improvement plans for review and approval will be required in most cases, unless directed otherwise by the District 6

7 Sanitary Sewers Section Sanitary sewer separation from water main as allowed in 10 CSR 20-8 Section c. Further describes manhole lining requirements where force main connections are made into the gravity sanitary system Section Describes requirements for sanitary sewers with locations in conjunction with water mains Section Allows for private sewers in some industrial or institutional situations where the same entity owns adjacent parcels and lot consolidation is not possible 7

8 Sanitary Sewers Section Sanitary sewer special requirements for levee-protected areas and high groundwater table areas Section References lateral tracer wire requirements per local plumbing codes and Missouri Revised Statute Section and 21. Connections to Brick, Non-Reinforced Concrete or Other Non- Circular Sewers Connections to Drop Shafts 8

9 Storm Sewers Section Requirements for storm sewers in levee-protected areas and high groundwater table areas Section Clarification on requirements in sinkhole areas, to protect water quality and preserve the sinkhole s existing hydrologic condition (tributary flow rate and tributary flow volume) Section d. Requires geotechnical engineer to provide a P.E. Sealed certification letter stating the project was constructed in accordance with the design plans and geotechnical report 9

10 Storm Sewers Section Title of this section changed from Open Channels to Improved Channels and clarifications added to minimize channelization of natural streams, and that such work shall meet Corps of Engineers requirements Section Clarification added to align with the current MS4 Stormwater Phase II Permit, particularly Minimum Control Measure 5 Post- Construction Stormwater Management in New Development and Redevelopment Table 4-5, second page, part A. and B. Describes instances when stormwater management facilities may be required when runoff differential increase is less than 2 cfs Mentions runoff volume techniques shall be incorporated into the detention design to the maximum extent practicable 10

11 Easement Plats, Insurance, Pump Stations & Force Mains Section Requires easement plats to be sealed, signed, and dated by a Missouri Registered Professional Land Surveyor. Sample Easement Plat included at the end of Chapter 7 Section Pollution Liability Coverage Required if MSD is providing cost reimbursement in excess of $100,000 Sections and Requires submittal and review of plans for pump station, force main, and low pressure sewer system components of a project to be a separate record that is reviewed and approved separately from the rest of the development plans Section and Requires preconstruction meeting for pump station, force main, and low pressure sewer system work Section Pump Station Radio Connection Fee 11

12 New Engineering Fees

13 Engineering Fee Basis Fees charged for services to recover actual costs Ensure costs not borne by general users of System Fees are fair and reasonable Analysis of Engineering and Service Fees completed 3 13

14 Current Engineering Fees (2007) Plan Submittal and Review Fees Submittal Charge - $ Subdivisions, commercial projects - $ per acre Sewer extensions - $0.57 per lineal foot Conceptual Review Basic $440.00, Detailed $2, Permit and Inspection Fees Connection Permit - $50.00 Construction Permit - $ Sanitary and Combined Sewer - $3.39 per foot Storm Sewer - $2.50 per foot Pump Station - $2, per station Industry Permit Fees Base Fee - $150 Sample Point Fee - $100/sample point Volume Fee - $0.72/CCF Connection Fees 3 14

15 Plan Review Current Revenues Description Number (3yr Ave) Revenue Plan Submittals 529 $238,000 Review Fees 1211 acre $186,000 Conceptual 43 $23,000 Total $447,

16 Permit and Inspection Current Revenues Description Number (3yr Ave) Revenue Construction Permits 549 $107,000 Footage Permits 185,000 ft $527,000 Connection Permits 2,247 $112,000 Pump Station 3 $7,500 Total Revenue $754,

17 Engineering Fees Revenue and Costs Current Revenue Actual Costs Plan Review $ 447,000 $ 762,000 Permit & Inspection $ 754,000 $1,505,000 Total $1,201,000 $2,267,000 Difference ($1,066,000) 4 17

18 Significant Changes Nature of Development and Land Projects: 950 then, 600 now Acres: 2800 then, 1300 now Complexity of Reviews Site characteristics Consent decree coordination MS4 Water Quality Requirements Stormwater BMPs in Rules and Regs (2006) BMPs: 0 then, 1000 now Inspection Tap crew eliminated Permits: 2700 then, 3900 now Increased Labor Benefit Costs 4 18

19 Regulatory ($0.02 tax) District-wide Stormwater Regulatory fund Ad Valorem Tax $ per $100 assessed valuation For stormwater services required by State and Federal regulations Costs allocated to fund Municipal Separate Storm Sewer System (MS4) Permit compliance Stormwater BMP plan review, permit, inspection 19

20 Public Benefits Services provided directly to the public Engineer of the Day Easement Encroachment/Vacation Public Education, HOA Assistance Municipal Coordination Community Facing Software - Accela Services on behalf of the public Protecting Public Health and the Environment Coordination with Project Clear Researching System Complaints Economic Development 20

21 Proposed Plan Review Fees Current Fee Ordinance Proposed Fee Update New Ordinance $ Plan Submittal Charge $ $ per acre Review Fee (1 acre minimum) $0.57 per foot Review Fee on Linear projects $ Basic Conceptual $ Detailed $ per acre (0.5 acre minimum) $1.40 per foot $ Conceptual Review 4 21

22 Proposed Permit/Inspection Fees Current Fee Proposed Fee Update $ Construction Permit $ $3.39 per foot Sanitary/Combined $5.80 $2.50 per foot Storm Sewer $4.20 $50.00 Connection Permit $75.00 $2, Pump Station $4,

23 Proposed Industry Permit Fees Current Fee Proposed Fee Update Base Fee $ $ $ per sample point $ per sample point $0.72 per CCF $0.86 per CCF 4 23

24 Connection Fee Basis Connection Fees recover the cost of system capacity constructed for new users Last study to set fees performed in 1994, and implemented by Ordinance 9346 Current review used Water Environment Federation Manual, buy-in method Based on asset equity: investments less depreciation less debt 3 24

25 Connection Fees 4 25

26 Impact on Typical Projects Project Fee Type Current Proposed % Diff Single Family Residence Plan Rev $ 600 $ 825 Permit/Insp $ 100 $ 150 Connection $1,072 $1,126 Total $1,772 $2,101 19% Large (62 lot) Subdivision Plan Rev $ 2,216 $ 4,856 Permit/Insp $22,904 $37,486 Connection $66,464 $69,812 Total $91,585 $112,154 22% 4 26

27 Impact on Typical Projects Project Fee Type Current Proposed % Diff Small Commercial Plan Rev $ 657 $ 967 Permit/Insp $4,821 $6,449 Connection $4,736 $4,812 Total $10,214 $12,229 20% Large Commercial Plan Rev $ 4,809 $11,775 Permit/Insp $24,741 $40,431 Connection $ 4,008 $ 3,970 Total $33,558 $56,176 67% 4 27

28 MSD PLAN REVIEW ACCELA SYSTEM MSD has reviewed about 600 development and redevelopment projects each year for the last 8 years or so New online system to track plan review, permitting, and construction inspection on these projects Could become part of a larger regional permitting portal? MSD for now St. Louis County and Other Municipalities later Each agency would still have its own unique website configuration to perform its particular permitting functions Regional Portal would be a launch pad to direct users to each agency s permitting and plan review website

29 Like a File Folder in the Cloud You will be able to submit plans and other documents electronically online Can also still submit plans in hard copy format, only need to send in 1 copy MSD will work the projects electronically, no hard copy files will be kept You may have started seeing some automated s on some existing projects Can pull permits online MSD Inspectors will use tablets for inspections

30 ACA - Customer Side ACA (Accela Citizen Access) More customer friendly version, displays same project information as internal version of software Customer registers for an Account & sets Password Project Contacts include Engineer, Developer, Municipality, Requestor, Authorized Representative WE WILL NEED YOUR ADDRESS!!! After registering for an account, customers can access project info, workflow status, review comments, docs Can pay fees same methods as before, now also can pay online with credit card (NOTE: +2.5% credit card vendor charge if paying online with credit card) Can upload documents Plans, Agreements, Calcs, Etc. to records that you are a contact on Customers who are registered in the system can also research other MSD Development Review Projects Transparent, Intuitive System 30

31 ACA is LIVE!!! Soft Roll-Out to Customers Date: Monday, October 16, :50:08 AM Subject: St. Louis MSD Accela Online Development Review, Permitting, and Construction Inspection link Hello, The MSD Development Review, Permitting, and Construction Inspection customer website is now live. Please click on the link below and Register for an Account. Please be sure to enter your address. With this website, you will be able to submit and view development plans and obtain permits online. If you have any questions please contact MSD Development Review at Thank you. 4 31

32 Record Types, New Format is YRXXXXX- XXXXX (YEAR)(TYPE)-(CONSECUTIVE NUMBER) Converted P-Jobs are still the old numbering format (example P will be P ) Project 17MSD (New, Municipal) Conceptual Basic 17CNCPB Conceptual Detailed 17CNCPD Floodplain Study 17FLPLS Easement 17EASMT Maintenance Agreement 17MAINT Easement Vacation 17VACAT Easement Encroachment 17ENCRO Information File 17INFOR Temporary Record 17TMP Various Permit Records, MODST, BLDST, REACH, Others Various Other Converted Records 32

33 Parent and Child Records MSD type are project (New or Municipal) records, these are usually parents P types are converted records usually parents CNCPB, CNCPD, INFOR types usually stand alone records FLPLS, MAINT, EASMT, VACAT, ENCRO could be child records or stand-alone Permit type records REACH, SPECI, MODST, BLDST, CONCT, BMPUA will usually be child records, or could stand alone Permit type OTCPT usually stand alone 33

34 Auto-Notification s Plans Accepted for Review Return to Consultant ( Out to the Customer) Request Final Plans for Approval Record Approval Conceptual Review Completed Record Recorded Permits Ready for Pickup Construction Inspection Status Deposit Release Information Construction Approval Inactivity Notice if One Year Passes 34

35 ACA Home Page

36 Your Account Home Page (Some Redundancy in Navigation) 36

37 Creating an Application 1 37

38 Creating an Application 2 38

39 Creating an Application 3 (Look Up Contacts in System) 39

40 Creating an Application 4 (Specify the Contact Type) 40

41 Creating an Application 5 41

42 Creating an Application 6 (Search System for Address - # and Street, can enter manually if not found) 42

43 Creating an Application 7 43

44 Creating an Application 8 44

45 Creating an Application 9 45

46 Creating an Application 10 46

47 Creating an Application 11 47

48 Creating an Application 12 48

49 Creating an Application 13 49

50 Creating an Application 14 50

51 Creating an Application 15 51

52 Creating an Application 16 Can Save and resume later will get 17TMPxxxxxx number, and this number will change into record number when application process is done OK to upload documents if paying submittal fee online with credit card If paying submittal fee by check, please wait and upload documents AFTER the payment has been entered and project record number has been created 52

53 Record Info 53

54 Related Contacts & Application Information 54

55 Application Information Table = General Plan Review Comments 55

56 Processing Status 56

57 Related Records = Parents & Children 57

58 Attachments (Can Click on Column Titles to Sort)

59 Construction Inspection Information Still Under Construction 59

60 Permits 60

61 Permits are Usually Child Records 61

62 Permitting Points Drainlayers will need to call the office to get added to the permits needed. You cannot do this from ACA. Drainlayers will need to call in all permits to be inspected, even if some permits have been called in for previously. In the past, if a job was already working, you did not need to do this. No online inspections are currently available. No fee permits (Sampling Tees/MH s/underdrains are not printing on ACA. Please let us know and we can e mail to you. 62

63 ACA General Search

64 ACA General Search Tips Default is a 30-day date range, may need to expand this to an earlier from date to expand the search range, especially on older projects Use wildcard % sign before, after, or before and after certain text to find certain text Example %zoo should find anything ending in zoo Example zoo% should find anything starting with zoo Example %zoo% should find anything that contains the text string zoo To avoid lengthy searches, try to accurately define parameters Sometimes helps to try searching again with same criteria Accela server issues?

65 Finding Donuts 65

66 ACA Search Results

67 Creating Search Collections 67

68 Accessing Your Collections 68

69 Q & A For general MSD Accela questions please call , this is the Development Review general number For questions related to Plan Review please contact: John Grimm, P.E. Program Manager MSD Development Review jcgrim@stlmsd.com For questions related to Permits please contact: Terri Stewart Permit Supervisor MSD Permit Department tcstew@stlmsd.com For questions related to Construction Inspection please contact: Mike Shelton Manager of Development Inspection MSD Construction Management mshelton@stlmsd.com