Vision On State Condominium Association Rules and Regulations

Transcription

1 Vision On State Condominium Association Rules and Regulations Released 6/12/2007 Revision 2 Adopted 12/8/2014

2 INTRODUCTION... 3 GENERAL INFORMATION... 3 EMERGENCY PROCEDURES... 4 DEFINITIONS APPLIANCES APPROPRIATE ATTIRE ASSESSMENTS, GARAGE AND SERVICE BILLING BALCONIES BICYCLES BULLETIN BOARDS CABLE SERVICE CARTS CHANGES IN CHARGES AND HOURS OF OPERATION CHILDREN COMPLAINTS AND GRIEVANCES CONSTRUCTION DELIVERIES/PACKAGE RECEIVING DELIVERIES/SERVICE PERSONS ACCESS DOG RUN DOORSTAFF ELECTRICITY ELEVATORS ELEVATORS/MOVING RESERVATIONS ENFORCEMENT OF DECLARATION, BY-LAWS, RULES AND REGULATIONS FINANCIAL STATEMENTS/BUDGETS FITNESS CENTER GARAGE GUESTS HALLWAYS, LOBBY, UNIT DOORS, STAIRWELLS AND PUBLIC AREAS HEATING AND AIR CONDITIONING SYSTEMS HOUSEKEEPING INSURANCE LOCKS AND KEYS, LOCKOUTS MAILBOXES MAINTENANCE MANAGEMENT OFFICE FAX AND COPIER NOISE AND CONDUCT PEST CONTROL PETS SALE OR LEASE OF A UNIT SECURITY STATEMENT OF ACCOUNT STORAGE ROOMS AND LOCKER ASSIGNMENT TRASH DISPOSAL USE AND OCCUPANCY RESTRICTIONS WATER BEDS AND WATER FURNITURE WINDOW COVERINGS ELECTRONIC NOTICE RULES AND PROCEDURES GOVERNING ENFORCEMENT OVERVIEW A. INTERVENTION BY MANAGEMENT B. PROCEEDINGS BY THE BOARD C. REMEDIES ARE NOT EXCLUSIVE D. OTHER PROVISIONS APPENDIX B CONSTRUCTION GUIDELINES Inspection Requirements Remodeling Time Schedule Page 2 of 28

3 INTRODUCTION It is the intent that these rules for Residences at Vision On State Condominium Association (the Rules ) will benefit all Unit Owners ( Unit Owners ) by providing a practical framework for everyday living that will help to ensure mutually comfortable surroundings and security to all Residents. All Residents (Unit Owners and their lessees), as a matter of course, are legally obligated to observe all of the provisions of the Condominium Declaration (the Declaration ) and By-Laws and as they may be amended from time to time as well as the Rules. The Rules will govern the conduct of all Unit Owners and Residents and any person on the property at the invitation or permission of any Unit Owner or Resident. Unit Owners shall be responsible for the conduct of their families living in their Unit, of tenants, and of members of the tenant s family living in the Unit, as well as any of their guests and invitees. As a matter of fairness to all Unit Owners and Residents, these Rules will be enforced with consistency. Any violation of these Rules will result in appropriate action being taken by the Board of Directors (the Board ) of Vision On State Condominium Association (the Association ) in accordance with its powers and duties. All Unit Owners should retain and refer to the Declaration obtained at closing; additional copies may be obtained by contacting the Management Office. The Declaration and By-Laws should always be referenced for additional information regarding items referred to in these Rules. All rules, restrictions and covenants set forth in the Condominium Instruments (all recorded documents and authorized amendments including, but not limited to, the Declaration, By-Laws and Plat) are incorporated as part of these Rules and are subject to the enforcement procedures set forth herein. To the extent that the provisions of applicable law, the Declaration and/or the Rules are in conflict, the provisions of applicable law shall first control, followed by the provisions of the Condominium Instruments and then the Rules. These Rules have been approved for distribution to all Unit Owners by resolution of the Board. The Board reserves the right to amend these Rules from time to time as deemed necessary. GENERAL INFORMATION The Residences at Vision On State Condominium Association is composed of all Unit Owners. The Board will consist of seven members elected to represent the entire Association and to supervise its affairs. To the extent required by law, Board meetings are open to all Unit Owners, who are encouraged to attend. The Declaration provides that there are to be at least four meetings of the Board each year. Within ten days of each Annual Meeting of Unit Owners, the Annual Meeting of the Board will be held. Notification of annual elections, regular and special meetings, etc., will be provided to all Unit Owners. The monthly assessment statement, other officially distributed notices, or the bulletin board near the mailboxes and/or elevators will notify Unit Owners of meeting dates and other changes. The Association has engaged professional property management services and employs a Property Manager to handle administration of the building, under direction of the Board. All correspondence, excluding bill payment, regarding the Residences at Vision On State Condominium Association should be directed to the Management Office. Mail should be addressed as follows: Vision On State Condominium Association Management Office, 5 th Floor 1255 S. State St. Chicago, Illinois Page 3 of 28

4 Correspondence to the Board should be sent in care of the Property Manager for forwarding. The President of the Association may direct the Property Manager to respond on behalf of the Board. The Management Office is located on the fifth floor of the building. The office is open weekdays during regular business hours. On weekends, in the evenings, or during other times when the Management Office is closed, the Door Station will field requests and will contact the Property Manager or Maintenance Supervisor if there is an emergency. Whenever the office is closed, the Door Station should be contacted for requests to report an emergency. EMERGENCY PROCEDURES Every effort is made to make The Association a safe and pleasant place to live. However, in the event of an emergency, be prepared to follow the instructions of the Fire Department, other emergency personnel and/or the building staff. If you, or any member of your household, are physically challenged, you must provide appropriate information to the Management Office for use in an emergency. All Owners and Residents must provide the Management Office with an Emergency Information Form, which provides the names of each full-time resident, work and home phone numbers and an emergency contact persons that the Management Office will use in the event of any emergency. Owners and Residents must update this information if it changes. If you or someone else is in need of emergency medical assistance, contact 911. Be prepared to provide the name of the person needing assistance, the person s location, and the nature of the injury or illness. If known, you should provide the name and number of the person s doctor and the name and number of anyone to be notified. If you order an ambulance or other emergency service, please notify the Door Station immediately to expedite access to your Unit. To report a fire in the building, call 911 immediately. You will need to provide the Chicago Fire Department with this address, 1255 South State Street, your Unit number and the location of the problem. After reporting the problem to 911, please call the Management Office or the Door Station immediately to alert building personnel. We urge you to familiarize yourself with the stairwell location map and City of Chicago fire safety guidelines. As in any high-rise, in the event of a fire, do not use the elevators. Evacuation, if necessary, will be at the direction of the Fire Department personnel. In compliance with City code, each Unit has been installed with one or more smoke detectors and sprinklers. The Door Station staff is capable of reaching the Property Manager or Building Engineer 24/7, for emergencies. Page 4 of 28

5 DEFINITIONS Association: Vision On State Condominium Association, of which all Unit Owners are members. (See 4.02, Membership, in Declaration.) Board: The Board of Directors of the Vision On State Condominium Association. The members of the Association elect the Board. (See 4.03, Board, in Declaration and Article V in By-Laws.) Common Elements: All of the condominium property (such as the Lobby, hallways, stairwells) except individual Units. Garage Lessee: A Resident who leases a garage space from a Garage Owner. Garage Owner: The Unit Owner who holds title to a garage space. Lessee: A person who leases the use of a Unit from the Unit Owner, that is, a renter. Limited Common Elements: A portion of the common elements that is reserved for the exclusive use of one or more but less than all Unit Owners Resident: A person who resides in a Unit and who is either a Unit Owner or Lessee or a relative of a Unit Owner or Lessee. Resident Parkers: Self-parkers only. Valet service is not available. Self-Parker: A Garage Owner who has an assigned parking space in the garage. Unit: A part of the condominium property that is owned by the Unit Owner. (See 1.54, Dwelling Unit, in Declaration.) Unit Owner: The person(s) who is(are) the legal owner(s) of a Unit. (See 1.55, Owner, in Declaration.) Page 5 of 28

6 1. APPLIANCES Maintenance, repair or replacement of appliances within individual Units is the responsibility of the Unit Owner. However, to the extent permissible by law and by the Declaration, the Association will intervene and mandate repairs in instances of actual or potential damage to the common elements or to other Units or of unsafe or unlawful conditions. Unit Owners are held responsible for costs of said maintenance, repairs or replacements. 2. APPROPRIATE ATTIRE Attire appropriate for public wear (including shirts and footwear) is to be worn in all common areas. 3. ASSESSMENTS, GARAGE AND SERVICE BILLING All monthly assessments, special assessments or any other lawful fees including, without limitation, those for use of the garage, any maintenance charges, service fees, and fines are due and payable on or before the first (1st) day of each month and considered late on the second (2nd) day of the month. The Management Office is not permitted to accept cash payments. Checks must be made out as directed on the mailing stub provided with each monthly statement and mailed to the address supplied on that statement. A service fee will be levied by the Association against the Unit Owner if payment is not actually posted as of the 10th of each month at the remittance address designated by the management company. The Association charges Unit Owners and Residents whose checks are returned NSF an additional service fee plus prevailing bank service charges. These fees are listed on the Schedule of Charges which is regularly reviewed by the Board and subject to change. If full payment is not received by the first day of the month following the due date, a 30-day notice of violation will be issued to the delinquent Unit Owner. Management is directed to use an attorney to initiate legal proceedings against a Unit Owner in default and to collect all sums due and owing to the Association. Unit Owners in default are responsible for reimbursing the Association for all attorney s fees and costs incurred by the Association in collecting past due assessments and billed charges. Unit Owners are responsible for paying monthly assessments in accordance with the above referenced deadlines regardless of whether a statement is received or not. The Management Office should be contacted if Unit Owners have any questions about their monthly statements. Unit Owners are responsible for any and all unpaid service charges created by their lessees. Unit Owners must either contact the Management Office directly to request maintenance service or must provide written notice authorizing lessees to initiate nonemergency maintenance requests for which there is a charge. Service charges, damage charges, fines or other expenses resulting from a lessee s activities will be charged to the Unit Owner s account if lessee fails to make payment. Unit Owners are also responsible for damage to other Units if they or their lessee fails to respond in a timely manner to emergency situations within their Units. Any and all payments that are posted to a Unit Owner s account will be applied to the payment of prior outstanding charges in the following priority before being applied to any current charges: (a) collection charges including attorney s fees and court costs, (b) late fees and/or interest, (c) fines, (d) maintenance charges, (e) special assessments, and (f) prior monthly assessments. 4. BALCONIES In accordance with the Declaration, balconies are a limited common element. The following rules apply to balconies: Page 6 of 28

7 A. Noise levels from all sources within the Unit, or on the balcony, must be kept low. Radios or televisions brought on the balconies must be used with headphones so as not to disturb Residents in other Units or on adjacent balconies. B. Propane barbecue grills are permitted on the balconies. Charcoal grills are not permitted. C. No objects may be dropped, swept or thrown from the balconies, including but not limited to cigarettes, water, fireworks, debris, plant maintenance products and cleaning materials. D. Painting, enclosure or any other permanent alteration of the balconies not permitted without prior Board approval. No adhered flooring materials of any kind are allowed. E. Nothing may obstruct drainage of the balcony. F. Residents are responsible for washing the windows of the balcony window and door. 5. BICYCLES Bicycles must be registered with the Management Office and visibly display a registration sticker on each bike. Bicycles should be walked, not ridden, on the premises, in or out of the Garage or Loading Dock/Service Entrance. Unit Owners and Residents are responsible for any damage caused by their or their guests bicycles. It is the responsibility of each Resident to secure his or her bicycle to prevent theft or unauthorized use. Bicycles should not be left unattended in any part of the common areas. The Association, Board, Management Company, and their employees disclaim all responsibility and liability for theft of or damage to bicycles stored on the premises. 6. BULLETIN BOARDS Association notices are posted adjacent to the mailboxes. The Management Office only may post notices in that bulletin board. The bulletin boards in the Fitness Center may be used for personal postings. Inappropriate postings will be removed at the discretion of Management. 7. BUSINESS CENTER The Business Center is located on the 1st floor and is open 24 hours. The Center is available on a first come first serve basis and scheduled through the Management Office. The room must be left clean. Smoking and drinking alcoholic beverages is prohibited in the Business Center. Please notify the Management Office should anything be out of order. 8. CABLE SERVICE The Association currently has a bulk cable agreement to provide satellite service to all units. Residents must make arrangements directly with the provider to arrange for service. It is the Resident s responsibility to return any equipment provided by the satellite provider if television service is to be discontinued. No individual satellite dishes may be installed on the balconies. 9. CARTS The building provides a limited number of small carts as a convenience for Residents. In consideration of other Residents, carts are to be returned to the receiving area within thirty minutes from the time the carts were taken. Use of the carts is restricted to the building. Carts are not available for moving into or out of the building. The service elevator should be used, when possible, by Residents and their guests with grocery carts, laundry carts, package dollies, hand trucks or other similar items. 10. CHANGES IN CHARGES AND HOURS OF OPERATION Amounts to be charged and hours of operation are subject to change from time to time by action of the Board. Page 7 of 28

8 11. CHILDREN Children are not permitted to play or loiter in the stairwells, hallways, vestibules, elevators, lobby, garage, Fitness Center, dog run or any other common area of the building. Adult supervision is required to ensure that children do not impede others from entering or exiting the building. Children unable to operate emergency controls in the elevators are not permitted to ride elevators unless accompanied by an adult. Children are not allowed to play in the elevators. Children under 14 years of age are not permitted to use any equipment in the Fitness Center. An adult must accompany and supervise children less than 16 years of age at all times in the Fitness Center. Children are not to be left under the supervision of Association personnel at any time. 12. COMPLAINTS AND GRIEVANCES Lessees (renters) of Unit Owners are to direct all complaints to the attention of their Unit Owner. Any Resident or building employee observing an infraction of these Rules, violations of the Declaration or conduct detrimental to the building, should report such action to the Management Office or, if the violation is of an emergency nature and the office if closed, to the Door Station. Association staff may be dispatched accordingly. Complaints or grievances by a Unit Owner against another Unit Owner or Lessee of a Unit, maintenance or other employees regarding the general condition of the building or grounds should be brought to the attention of the Property Manager. For specific rules and procedures, see Appendix A, Rules and Procedures Governing Enforcement of Declaration, By-Laws and Rules. 13. CONSTRUCTION Unit Owners should refer to the Declaration prior to undertaking any construction activity. Additional construction guidelines and agreements have been developed and are attached as Appendix B to these Rules. Unit Owners must contact the Management Office and have signed agreements on file prior to beginning any renovation. No Resident may make any additions, alterations or improvements to the common elements or to the limited common elements of the building; or may install or replace flooring within the Unit; or may install appliances or make any alterations to his/her Unit, which impose increased usage of the water, sewer or other operating systems without the prior written consent of the Board. Before Board approval can be granted, a Unit Owner desiring to make any additions, alterations or improvements within his/her Unit, or to the common elements, or to the limited common elements, as defined in the Declaration, must do the following: (a) obtain and deliver to the Management Office schematic drawings of all proposed alterations, (b) submit a statement as to the expected duration of renovation work, (c) enter into an agreement with the Association to pay for an independent architectural review by the Association and any other lawful fees that may be imposed by the Board to protect and maintain the common elements or the limited common elements during the planned renovation work, and (d) attest in writing that the work will be performed in compliance with Association guidelines and all municipal requirements. If approval is granted, the Unit Owner must provide copies of appropriate permits, certificates of insurance, waivers of liens and sworn statements from contractors and any and all subcontractors as may be required to protect the property from all mechanics and maintenance liens that may arise out of the Unit Owner s planned renovation. Before work begins, the Unit Owner must also provide the Management Office with certificates of insurance from each contractor, which indemnifies the Association and its managing agent by naming both parties as additional insureds. Lien waivers must be provided within ten days of completion of renovation. Page 8 of 28

9 Any Unit Owner who makes any improvements, alterations or additions to his/her Unit or to the limited common elements reserved for use by his/her Unit shall be responsible for any damage to other Units, the common elements, and the limited common elements as a result of such improvements, alterations or additions. Hours of construction, remodeling or otherwise noise-producing work engaged by a Resident, excluding emergency repairs, is restricted to Monday through Friday, between the hours of 9:00 A.M. and 5:00 P.M., for a reasonable duration, and in a manner that will not unreasonably disturb other Residents. 14. DELIVERIES/PACKAGE RECEIVING The Association, Board, Management Office, and their employees disclaim all responsibility and liability for the condition of any packages, including flowers or any other perishable items. Residents may bring small packages through the front Lobby. All other packages must be brought through the garage entrance or the receiving entrance. 15. DELIVERIES/SERVICE PERSONS ACCESS The Door Station staff is prohibited from accepting Unit keys. Key lockboxes may be hung from the bar in the receiving area at your own risk. Permission to Enter requests to allow access to a Resident s Unit must be written or faxed to the Management Office. Association personnel will give out unit keys from the Management Office without charge during regular business hours only. The Management Office s responsibility will extend only to admitting the person to the building, not for escorting them to the unit or for seeing that the Unit door is locked after the admittance. The person to whom a key is issued must sign it out and back in. The Association, Board, Management Company, and their employees disclaim all liability for any damage or theft resulting from a key issuance or from a requested admittance to a Unit. The receiving entrance for large deliveries is located south of the main entrance of the building on Thirteenth Street. People making deliveries should use the service elevator when possible. Deliveries of furniture or other large items require advance notice to the Management Office. All damages to the building caused by the moving or carrying of articles belonging to any Resident shall be paid for by the Owner DOG RUN The Dog Run is available for the exclusive use of Residents and their guests. The Dog Run is open every day from 5:00 A.M. until midnight. Food and glass bottles or containers, are not permitted on the Dog Run. Children should have adult supervision at all times on the Dog Run. Any radio, CD player, television, or any other electronic equipment brought on the Dog Run must be used with earphones and must not disturb other people. The use of wireless telephones also must not disturb others. Running on the Dog Run is not permitted at any time. Smoking is not permitted on the Dog Run. Residents are responsible for picking up litter deposited by their pet. 17. DOORSTAFF Doorstaff will provide access only to Residents and those guests whose admittance has been authorized by a Resident via memo, fax or inclusion of their name with the Management Office on the admittance list. Sufficient notice must be provided during regular business hours to ensure admittance. Page 9 of 28

10 A Resident is to display his/her common area key to the Doorstaff upon request before entering the inner Lobby of the building. The Doorperson will also assist in the outer Lobby with groceries, small packages, luggage, buggies etc. Only the Doorstaff is permitted to use the telephone at the Doorstaff station. The Doorperson will be allowed to provide building access to visitors only after contacting the Resident and receiving the appropriate authorization. Upon arrival of a non-resident, the Doorstaff will attempt to contact the Resident via the telephone. If the Doorperson calls and gets a recording from a Resident s telephone answering system, he/she will leave a message regarding the visitor. The Doorperson is not permitted to move Residents or guests vehicles, accept valuables or large items, or open Unit doors. The Association, Board, Management Company and their employees disclaim any and all liability resulting from packages or keys left with the Doorperson in violation of this rule. The Doorperson or other employees may be required to admit to the building, or to a Unit, law enforcement officers duly empowered by warrant, writ, subpoena or other court order or process. In such event, the Association, Board, Management Company or their employees shall not be liable for compliance with such warrant, writ, subpoena, order or process. In an emergency, Residents should call 911. After reporting to the proper authorities, Residents should contact the Doorperson to notify building staff of the emergency. 18. ELECTRICITY The fuse boxes or circuit breakers for all Units are located near the door to the unit or in the laundry room of the unit. Maintenance, repair or replacement is the responsibility of the Unit Resident. Residents, at their sole expense, may contract with a licensed electrician to repair or replace the Unit electrical box, providing the electrician submits an appropriate insurance certificate to the Management Office. 19. ELEVATORS By City Ordinance, smoking or the carrying of lighted smoking materials is not permitted in the elevators. In case of fire, Residents must use the stairways, not the elevators. Children unable to operate emergency controls in the elevators are not permitted to ride elevators unless accompanied by an adult. Children are not allowed to play in the elevators. Except for Association notices, signs, posters, ads and notices must not be posted on elevators. Vandalism or other damage to the elevators is an offense chargeable to the unit owner. Unit owners are responsible for their guest or lessee s behavior. No one shall unnecessarily hold or otherwise interfere with the normal operation of the elevators. The elevators are reserved for the exclusive and uninterrupted use of Residents and other persons lawfully on the property. No jumping in the elevator. Residents must transport pets in cages or must carry or walk them short-leashed. See #36 Pets for more details. 20. ELEVATORS/MOVING RESERVATIONS When needing to move in, out, within the building, or when transporting a large object, Residents must request use of the service elevator in advance by contacting the Management Office during regular business hours. Requests are scheduled on a first-come, first-served basis. Page 10 of 28

11 All applicable fees, such as MOVE FEES or DAMAGE DEPOSITS are payable at least one week in advance. Current fees are published on the Schedule of Charges. Separate checks payable to Vision On State Condominium Association are required. Care should be taken to prevent damage to the common areas. The maintenance staff will check for any damage once the move is complete. The damage deposit will be set aside for indemnification in whole or in part to the Association for any damage to the interior or exterior of the building attributed to the Unit Owner or his/her lessee s moving activity, which will be charged against the deposit. Nothing contained in this rule shall be construed to mean that the Unit Owner s liability for damages is limited to the amount of the damage deposit. All deposit balances will be refunded by the Management Company after the move provided no damage has occurred to the building in connection with the move. Association staff will prevent movers from using the elevators if the above regulations have not been met. The Association will impose an additional $100 penalty to the Owner if any moving guidelines are violated. 21. ENFORCEMENT OF DECLARATION, BY-LAWS, RULES AND REGULATIONS All Residents are required to abide by the Declaration, By-Laws and Rules and Regulations (including the Rules set forth herein or otherwise adopted by the Board). The Board has adopted a set of rules and procedures governing enforcement, a copy of which is included as Appendix A of this handbook. 22. FINANCIAL STATEMENTS/BUDGETS The Association employs a certified public accounting firm to prepare an annual financial statement. Unit Owners should retain these audit reports. Unit Owners intending to sell their Units may need to provide copies to prospective buyers. Additional copies can be obtained from the Management Office for a nominal fee. The Board is required to prepare and distribute to all Unit Owners the proposed operating and reserve budgets for the upcoming fiscal year. In accordance with prevailing law, Unit Owners are provided an opportunity to review the proposed budget before its adoption by the Board. The assessment amount for each Unit is determined by multiplying the annual total assessment for the Association by the percentage of common element interest applicable to the Unit. The common element interest of each Unit is listed in the Declaration. 23. FITNESS CENTER The Fitness Center and equipment are provided solely for the use of Residents and their guests. It is expressly understood and agreed to by anyone entering the Fitness Center that use of the room or any equipment is at the person s own risk. It is recommended that the exercise equipment not be used without first consulting with a private physician. The Association, Board, Management Company and their employees are not responsible for injuries or accidents incurred through use of the Fitness Center, nor are they liable for any losses arising out of the use of the Fitness Center. Prior to anyone, resident or their guests using the Fitness Center, a Liability Waiver for Vision On State s Fitness Center must be signed and on file at the Management Office. The Fitness Center may be shut down periodically for cleaning and maintenance. The following rules will make the Fitness Center more enjoyable for everyone: A. Children under 14 years of age are not permitted to use any equipment in the Fitness Center. An adult must accompany and supervise children less than 16 years of age at all times in the Fitness Center. B. No Resident shall use the equipment in such a manner as to restrict its use by other Residents for unreasonable periods of time. Whenever there is someone waiting, the use of a particular piece of equipment should be confined to a maximum of thirty minutes. Page 11 of 28

12 C. Smoking, eating or drinking alcoholic beverages is prohibited in the Fitness Center. D. Residents using the Fitness Center should wear proper attire-including shirts and shoes. E. Malfunctioning equipment should be reported to the Doorperson or Management Office immediately. F. Residents must comply with guest restrictions and other policies as set forth by the Board from time to time. 24. GARAGE Expressly, the Association, Board, management company and their employees shall not be responsible for any damages to, or theft of, automobiles or motorcycles or anything left therein, nor shall they be liable for any injuries, accidents or losses resulting out of use of the Garage. All such liability, if any, is hereby released by the vehicle owner. Use of the Garage is for Residents and their guests only. USE OF THE GARAGE A. The Unit Owner of a designated garage space or the Lessee of said garage space may leave only one motor vehicle per deeded right in an assigned self-parking space. B. Vehicles must be parked within permitted limits or within the lines or other marked boundaries for a single vehicle and in such a manner that parkers assigned to adjacent spaces are not denied reasonable access to said space. Vehicles may not be parked, maintained, or stored so as to obstruct passage of other vehicles on the property or within the Garage. C. Drivers must wait for their gate (1 st Floor) or green light (Second Floor) between vehicle entries or exits. Following another vehicle into or out is not permitted. D. Second Floor garage door must be kept closed while not in use. Resident Parkers must not operate the overhead door for another vehicle. E. If a Resident has a problem with the doors or with the transponder, the Management Office or the Doorstaff should be informed immediately. F. Caution must be exercised when exiting or entering the Garage. The access to Thirteenth Street and all ramps and aisles are intended for two-way traffic. The maximum speed allowed in the Garage is 5 miles per hour. Use of headlights is required when driving in the Garage. G. The only items allowed to be stored in an owner s deeded parking spot are bikes. Upon approval from the Management Office, Bike racks may be mounted to the wall. Racks must be securely and safely fastened. Any damage as a result of mounting a rack is the responsibility of the unit owner. Bikes must be parked within the lines or other marked boundaries in such a manner that parkers assigned to adjacent spaces are not denied reasonable access to said space. It is recommended that bicycles be secured. All other items stored in the garage will be removed and disposed of without notice or recourse. H. Vehicles must be in good repair such that they do not leak fluids onto the garage floor. Any clean up or subsequent damage as a result of such fluids is the responsibility of the Unit Owner. I. Smoking is prohibited in the Garage. 25. GUESTS In order to be permitted access to the building or to any Unit, a non-resident must be properly authorized by the Management Office, accompanied by a Resident or Unit Owner, or authorized by the Resident or Unit Owner by communication with the Doorperson. All guests and invitees of Residents or Unit Owners are responsible for complying with all Rules of the Association while on the property. Owners are responsible for the actions and behavior of their lessee, guests, and invitees. Page 12 of 28

13 26. HALLWAYS, LOBBY, UNIT DOORS, STAIRWELLS AND PUBLIC AREAS The Lobby provides the first impression of the building to Residents, their guests and prospective owners. Residents using the Lobby or any common area should wear clothing suitable for public wear (including shirts and footwear). The Lobby should not be used to conduct personal or business transactions. Neither entrances, vestibules, elevators, stairwells, corridors, areas outside of storage lockers in designated storage areas nor any other common area may be obstructed or used in any way except for use in common. A. City of Chicago Fire Department regulations prohibit placement of boots, shoes, skis, sleds, bicycles, carts, strollers, umbrellas, furniture, doormats or any other items in these common areas. Such items will be subject to removal and disposal without notice or recourse. B. Smoking is not permitted in any common area of the building. C. Eating and drinking are not permitted in the lobby, garage, elevators, or in any common hall, stairwell, vestibule or storage area except during social events authorized by the Board. D. Loitering is prohibited in any of the common areas, inside or outside the building. E. Residents, children, and pets are prohibited from playing or running in any common area. F. Residents and their guests are prohibited from wearing skates (including roller blades) anywhere within the common areas of the building. G. Attire suitable for public wear (including shirts and footwear) is to be worn in all common areas. H. Residents are urged to maintain building security by keeping Unit doors locked. All Unit doors must be kept closed when not in use, for the following reasons: (a) to prevent spread of fire, as required by City of Chicago building code; (b) to ensure an even balance of air pressure and minimize water infiltration throughout the building; (c) to minimize the spread of cooking odors and noise to other Units; (d) to maintain energy efficiency and an even temperature in the common element hallways. Unit door closers shall not be removed or otherwise disengaged. Residents should request maintenance if closers require adjustments. I. No Resident shall paint or permanently decorate, adorn or place signs upon the outside of the Unit, including doors to the Unit. Exception will be made for small articles attached to the doorframes that express the religious tradition of the occupants. All items placed outside the Unit are to be made of nonflammable materials. J. Exterior of Unit doors shall not be altered except for the installation of a lock or peephole. Installation of flooring shall not extrude on the Unit door threshold or otherwise cause a nonuniform corridor appearance. K. To promote proper building ventilation as designed and to minimize water infiltration, the flow of air under the Unit doors shall not be obstructed by way of weather stripping, tape, sweeps, moldings or other devices. A minimum of ½ inch unobstructed undercut of the Unit door is required for ventilation. L. Fire Code requires that stairwell doors must not be propped open or the latching mechanism tampered with in any way. M. Residents are prohibited from posting notices, signs and advertisements, signals or illuminations in any common or limited common area of the building except on bulletin boards designated for Residents use. N. Door-to-door solicitation or distribution of materials is prohibited. O. Any activity that would generate substantial traffic or inconvenience to any other Resident in any common area shall be prohibited unless prior Board approval has been obtained. 27. HEATING AND AIR CONDITIONING SYSTEMS Units in the building have convectors, which control either the heating or air conditioning (HVAC) system via a fan blower. The Association provides heat or air conditioning, depending upon the season, and its cost is Page 13 of 28

14 included in the monthly maintenance assessment. Resident s utility bill. The cost for running the blower is included in the The amount of heat or air conditioning distributed is determined by the setting of the fan blower motor. Unit Owners are responsible for properly maintaining and repairing the HVAC units. To ensure efficient operation, nothing should block the air intake filters or obstruct the convector grills. To prevent frozen pipes and resultant damage in the event of a prolonged winter absence, the thermostat setting should be set no lower than 62 degrees. 28. HOUSEKEEPING Nothing shall be swept, shaken or thrown out of the windows, doors, balconies, or into the halls, stairwells, elevators or into the outside areas, in any manner. Nothing shall be placed on or permitted in the windows, doors or balconies, which might fall or be blown from the building or which might detract from the appearance of the building. Units are to be maintained in such a manner that noxious odors, smoke, pests, or other offenses do not affect neighboring Units. Spills and other mishaps in the common areas, including elevators, should be reported immediately. Chemical drain openers should not be used to unplug clogged drains. In the event of clogging or flooding, Residents should shut off valves, if necessary, to stop the flow of water and should promptly request maintenance service or hire their own plumber. The Fire Department recommends the use of artificial Christmas trees in all high-rise buildings. If Residents should have a live Christmas tree, appropriate caution should be exercised and the Management Office should be contacted for the tree s disposal. 29. INSURANCE Per the Illinois Condo Act Section 12 Item H - condominium insurance is mandatory. Insurance covering personal liability and compensatory (but not consequential) damages to another unit caused by the negligence of the owner or his or her guest, residents, or invitees, or regardless of any negligence originating from the unit. The personal liability of a unit owner must include the deductible of the owner whose unit was damaged, any damage not covered by insurance required by the Condo Act subsection, as well as the decorating, painting, wall and floor coverings, trim, appliance, equipment, and other furnishings. If the unit owner does not purchase or produce evidence of insurance, the Board of Directors may purchase the insurance coverage and charge the premium cost back to the unit owner. In no event is the Board liable to any person either with regard to its decision not to purchase the insurance, or with regard to the timing of its purchase of the insurance or the amounts or types of coverages obtained. Owners should consult their own insurance agent for the proper condominium coverage. A copy of proof of insurance shall be sent to the Management Office. Lessees are responsible for obtaining appropriate insurance to cover personal possessions. Nothing shall be done or kept in any Unit or in any common area that will increase the rate of insurance, or result in the cancellation of insurance, on the Building or its contents. 30. LOCKS AND KEYS, LOCKOUTS Residents should never leave their Unit doors open or unlocked. All Residents are required to provide the Management Office with duplicate keys for all locks on Unit doors. This is necessary for both emergency Page 14 of 28

15 access to a Unit as well as to assist a Resident if he/she get locked out. In the event a forced entry is required during an emergency, the Unit Owner, not the Association or Management, will bear the expense of lock replacement and any damage incurred. During regular business hours, Residents may sign out and return keys to the Management Office at no charge. In the event of a lockout after Management Office regular hours, Residents should contact the Maintenance person on duty through the Door Station. If a Maintenance person is on duty, he/she can sign the key out of the Manager s Office. If no Maintenance person is on duty, one can be called back to sign the key out of the Manager s Office. The applicable fee will be charged to the Unit Owner. Unit Owners installing private alarm systems for their Units must notify Management prior to installation. Flush-mounted alarm function indicators and keypads are permitted, but security cameras that project into the corridor are prohibited. Residents must register the alarm monitoring company s name and phone number with the Management Office to allow entry in case of an emergency. Individual security systems that are disruptive to other Residents are not permitted. Unit Owners are responsible for any costs incurred in removing such systems or modifying them in order to eliminate any disruption. The Association provides Owners with common area keys, which allow access to the building-designated common areas. These keys belong to the Association and are not to be distributed to non-owners. Due to the traceability of the key fobs, they may be issued to non-owners. Contact the Management Office immediately should one get lost so that it can be suspended. 31. MAILBOXES Incoming mailboxes are located on the first floor to the south of the passenger elevators. Mailboxes for each Unit are identified by unit number. Two mailbox keys were issued to unit owners at closing. Management Office does not have a duplicate mailbox key. If the key is lost, the lock must be replaced. Contact the Management Office to arrange for a new lock. The Postal Service considers the Unit number as part of a person s address. To ensure proper delivery of mail, Residents should make sure that the Unit number is included on all mail. 32. MAINTENANCE Residents shall maintain their Units in good condition, order and repair at their own expense. The maintenance staff is primarily responsible for the common areas; however, the Board of Directors has determined that for the good of the building, the following services may be provided by building personnel, subject to the availability of building staff and availability of parts. A listing of the services provided by the Association and the prevailing rates may be obtained from the Management Office. The cost of all parts used will be billed to the Unit Owner. To obtain maintenance service, Unit Owners only should call the Management Office to report the nature of the service request. Some of the services that are available to Unit Owners by Maintenance include: A. Unclog drains and toilets. B. Repair leaking sink drains or faucets, if the Association routinely stocks parts. C. Repair tub drain stoppers. D. Adjust toilet water flow and related problems. E. Adjust front door standard lock on Unit doorknob. F. Change locks Unit or mailbox G. Adjust standard door closer. H. Repair minor water leaks. If necessary, in an emergency, a licensed plumber will be obtained at the Unit Owner s expense. Page 15 of 28

16 I. Assist with any bona fide emergency. The maintenance employees are under the direct supervision of the Property Manager. Employees are not to take any instructions from individual Residents at any time on any phase of the building s maintenance, care, or operation. Any suggestions or comments concerning the attitude or work of any employee should be made directly to the Property Manager. All complaints about the conduct of employees should be directed to the Property Manager and not to their unions or any other officials. The Property Manager may request that the Resident detail any complaint in writing. Employees are prohibited from performing personal favors during work hours. Neither the Association, Board nor Management Company assume any liability resulting from the independent contract with any employee during his/her off-duty hours. In addition to the maintenance staff members on duty, the Chief Engineer or a senior member of the staff is available on an on-call basis for any bona fide emergency situation that may arise. When the Management Office is closed, and service of an emergency nature is necessary, Residents should contact the Door Station for assistance. 33. MANAGEMENT OFFICE FAX AND COPIER The Management Office has a facsimile machine and a copier. Residents may fax their requests for maintenance or entry authorizations to the office. As a convenience to Residents, both machines are available for residential use at the prevailing charge as determined by Management. 34. NOISE AND CONDUCT No loud or offensive noise, activity (including, but not limited to, those made by pets), noxious odors, annoyances, nuisances or disturbances will be permitted in any Unit or in the common areas. Residents shall not do or permit any activity on the property that unreasonably disturbs or interferes with the rights and comforts of any Resident of the building. Pets shall not create a nuisance to other Residents by continuous and repeated barking, whining, crying or other disturbance. Residents must not allow the sounds from guests, televisions, radios, stereo systems, musical instruments, clock alarms or any other sources to be transmitted to other Units or common areas such that the sounds unreasonably disturb or annoy any Resident of the building. Vacuum cleaners, power tools, hand tools and other items commonly used for household activity and maintenance must be used so as not to disturb Residents between the hours of 10:00 P.M. and 8:00 A.M. Use of personal athletic equipment or other devices that may cause vibration of the floor under it and cause a disturbance to the Unit below or adjacent Units, therefore, is prohibited. Construction is only permitted Monday through Friday between the hours of 9:00 A.M. and 5:00 P.M. and in a manner that will not unreasonably disturb other Residents; noise from construction or repair activities, etc., must not be of an unreasonable nature nor for an unreasonable duration. The guidelines concerning construction contained in Appendix B must be followed. All Residents are required to comply with requests by building personnel to cease disturbing any complaining Resident(s). In the case of such disturbances, the Resident will be notified of the complaint by Management. A subsequent complaint will be documented in writing by the Property Manager to the Resident. A Resident will be given an opportunity to correct the problem. If the disturbance continues unabated thereafter, it shall be declared a nuisance and, thus, a violation of this rule and subject to the enforcement procedures outlined in Appendix A. Page 16 of 28

17 35. PEST CONTROL Pest control services are included in the maintenance assessments and are available once monthly at no additional charge. Residents shall report the presence of vermin or other pests to the Management Office immediately. In order to prevent infestation of other Units or of the common elements, if it becomes necessary to admit the exterminator to a Resident s Unit in his/her stead, the Board has the right to gain access to the Unit. To minimize the chances of infestation, Residents should observe the following: A. Paper bags or empty boxes should not be stored in Units or storage lockers. B. Trash and garbage should be promptly and properly disposed of in the rubbish chute. (See Trash Disposal ) C. Soiled dishes should not be left in the kitchen sink, and food should not be left in the open for long periods of time. 36. PETS Residents must register all pets with the Management Office. Residents are permitted a maximum of two dogs or cats or any combination thereof. Guests of Residents are not permitted to bring pets into the building. Each owner of a pet assumes full responsibility for personal injuries or property damage caused by such pet, and each such owner agrees to defend, indemnify and hold the Association, its Board of Directors, managing agent and their employees harmless against any loss, claim or liability of any kind or character whatsoever arising or growing out of the privilege of having a pet at the Vision On State Condominium Association. In addition, the following rules apply to pets in the building and shall be strictly enforced: A. Residents must transport pets in cages or must carry or walk them short-leashed in the common areas. B. Resident already on the elevator may request that the Resident with a pet not enter the elevator, but wait for the next available elevator. C. Residents who do not wish to ride on an elevator with a Resident with a pet already on the passenger elevator should wait for the next available passenger elevator. D. Pets shall not create a nuisance to other Residents by continuous and repeated barking, whining, crying or other disturbance. E. Pets are not permitted in the Fitness Center or the Business Center. F. Pets must be brought away from the exiting door before the pet is permitted to stop and relieve itself. Residents should not allow landscaped areas adjacent to the building to be used for elimination. G. Residents are required to pick up litter deposited by their pets on Association grounds as well as requested to remove same from the surrounding neighborhood. Garbage cans are conveniently located in the surrounding community for deposit of such litter. H. Kitty litter must be double bagged and carried to a garbage receptacle-not put in the garbage chute. Kitty litter must not be flushed down the toilet. Litter boxes must be maintained in an odor-free condition. Noncompliance with any of the above will be subject to action taken against that pet owner by the Board. 37. SALE OR LEASE OF A UNIT Unit Owners may sell their Unit without obtaining permission from the Board of Directors provided it is done in compliance with the Declaration and the following Rules: A. Notice of any sale, gift, devise or other transfer of the ownership of a Unit shall be given to the Board within five (5) days following consummation of such transfer. Page 17 of 28