MINUTE BOOK 86, PAGE 145

Transcription

1 145 TOWN OF NAGS HEAD BOARD OF COMMISSIONERS MEETING MINUTES NAGS HEAD MUNICIPAL COMPLEX BOARD ROOM WEDNESDAY, DECEMBER 4, 2013 REGULAR SESSION The Nags Head Board of Commissioners met in the Board Room in the Nags Head Municipal Complex located at 5401 S Croatan Highway in Nags Head, North Carolina on Wednesday, at 9:00 a.m. Mayor Bob Oakes; Comr. Renée Cahoon; Comr. Susie Walters; Mayor- Bob Edwards; Comr-elect John Ratzenberger; and Comr-elect Marvin Demers Board members present: elect Board members absent: Mayor Pro Tem Doug Remaley; Comr. Anna Sadler Others present: Town Manager Cliff Ogburn; Attorney John Leidy; Kevin Zorc; Kevin Brinkley; Roberta Thuman; Ralph Barile; David Ryan; Elizabeth Teague; Kelly Wyatt; David Morton; Kim Thompson; Nancy Carawan; Jackie Hart; Greg South; Bonita Hurdle; Kim Blankenberg; Michelle Gray; Philip Ruckle; Robert Muller; Jeanne Acree; Brad Carey; Abby Carey; Shawn Deane; Megan Lambert; Louis Toth; Perry White; and Town Clerk Carolyn Morris CALL TO ORDER/MOMENT OF SILENT MEDITATION/PLEDGE OF ALLEGIANCE Mayor Oakes called the meeting to order at 9:00 a.m. A moment of silent meditation where Mayor Oakes asked everyone to keep former Mayor Don Bryan, who recently passed away, in their thoughts, was followed by a moment of silent meditation. The Pledge of Allegiance followed. RECOGNITION Public Works Director Ralph Barile introduced Water Plant Superintendent Nancy Carawan who was recognized by the Board for ten years of service. PRESENTATION OF 2013 EARL MURRAY, JR. EMPLOYEE OF THE YEAR AWARD After each Department Head introduced their nominee, Mayor Oakes presented Certificates of Appreciation to all those nominated for 2013 Earl Murray, Jr. Employee of the Year Award. Certificates were presented to the following: Kim Thompson, David Morton, Greg South, Jackie Hart, and Nancy Carawan. Mayor Oakes presented the Earl Murray, Jr. Employee of the Year Plaque to Kim Thompson. Thompson will also receive a day off with pay and a check for $250. Ms. RECESS/RECONVENE Mayor Oakes called for a brief recess for a photo opportunity. agenda item. The meeting reconvened with the next MINUTE BOOK 86, PAGE 145

2 REORGANIZATION OF BOARD Town Clerk Carolyn Morris reported on the results of the November 4, 2013 election as follows: Town Clerk Carolyn Morris summarized the agenda summary sheet: Registered voters 2,413 Ballots cast 868 Percentage of registered voter turnout 35.97% Position of Mayor No. of votes Position of Commissioner No. of votes Bob Edwards 356 John Ratzenberger 474 Doug Remaley 332 Marvin Demers 462 Anna Sadler 177 Wayne Gray 387 Write-In 1 Perry White 202 Write-In 9 Officially elected to the Nags Head Board of Commissioners for four (4) years as Mayor is Bob Edwards. Officially elected to the Nags Head Board of Commissioners for four (4) years as Commissioner are: John Ratzenberger and Marvin Demers. Town Clerk Carolyn Morris will give the oath of office to Mayor-elect Bob Edwards, Comr-elect John Ratzenberger and Comr-elect Marvin Demers. The Board of Commissioners will elect a Mayor Pro Tem who will then receive the oath of office from Town Clerk Carolyn Morris. Sworn in by Town Clerk Carolyn Morris were Bob Edwards as Mayor, and John Ratzenberger and Marvin Demers as Commissioners for the next four (4) years. Comr. Cahoon made a nomination of Comr. Walters for Mayor Pro Tem. MOTION: Comr. Demers made a motion to close the nominations for Mayor Pro Tem. The motion was seconded by Comr. Ratzenberger which passed unanimously. Comr. Susie Walters was sworn in by Town Clerk Carolyn Morris as Mayor Pro Tem. Oaths of office taken are attached to and made a part of these minutes as shown in Addendum A. ADOPTION OF AGENDA Mayor Edwards made one change to the December 4 th agenda removal of the Public Hearing re: a proposed 20 wide access easement/shared driveway to accommodate a reconfiguration of lots at 7222 S Virginia Dare Trail to be sent back to the Planning Board for further processing. MOTION: Comr. Cahoon made a motion to adopt the December 4 th agenda as amended with the removal of the Public Hearing re: a proposed 20 wide access easement/shared driveway at 7222 S Virginia Dare Trail to be sent to the Planning Board for further processing. The motion was seconded by Mayor Pro Tem Walters which passed unanimously. AUDIENCE RESPONSE No one present wished to speak during Audience Response. CONSENT AGENDA The Consent Agenda consisted of the following items: - Consideration of Budget Adjustment #6 to FY 13/14 Budget Ordinance - Consideration of Tax Adjustment Report - Approval of Minutes MOTION: Comr. Cahoon made a motion to approve the Consent Agenda as presented. The motion was seconded by Mayor Pro Tem Walters which passed unanimously.

3 Budget Adjustment #6, as adopted, is attached to and made a part of these minutes as shown in Addendum B. The Tax Adjustment Report, as approved, is attached to and made a part of these minutes as shown in Addendum C. PUBLIC HEARINGS Public Hearing to consider approval of a Conditional Use/Site Plan amendment submitted by Bradley Carey and Mike Robinson for construction of an Aerial Adventure Park, and a water-dependent use of kayak, personal watercraft rental, and tour boat operations. The property is zoned C-2, General Commercial and within the Commercial-Outdoor Recreation Overlay District and is located at 6714 S Croatan Highway Attorney John Leidy introduced the Public Hearing concerning a conditional use/site plan amendment for construction of an Aerial Adventure Park at 6714 S Croatan Highway at 9:50 a.m. Those interested in participating in the proceeding were sworn in by Town Clerk Carolyn Morris: Mike Kelly, David Ryan, Elizabeth Teague, Shane Hite, Bradley Carey, Mike Robinson, and Kelly Wyatt. Attorney Leidy confirmed with Board members that there was no potential conflict of interest. Zoning Administrator Kelly Wyatt summarized her staff report which read in part as follows: Applicant: Bradley and Abbey Carey on behalf of First Flight Adventure Park and Mike Robinson on behalf of On Trading Corp (Dairy Queen). Application Request: Conditional Use/Site Plan Amendment Purpose: 1) Construction of an Aerial Adventure Park and; 2) Construction of the necessary concrete sidewalks, wooden platforms and open wooden gazebos to facilitate the operation of outdoor recreation water dependent uses. Property Location: 6714 S. Croatan Highway, Nags Head. Existing Land Use: Miniature Golf Course (Blackbeards Putt-Putt). Zoning Classification of Property: C2, General Commercial District & Commercial Outdoor Recreation Overlay District. Zoning Classification of Surrounding Properties: Properties to the north and south of this site are zoned C-2, General Commercial and are also located within the Commercial-Outdoor Recreational Uses Overlay District. Property to the east of the side, directly across US Highway 158 is also zoned C-2, General Commercial however it is not located within the overlay district. Flood Hazard Zone of Property: AE 9; Elevation of any electrical or mechanical associated with the proposed improvements must be above 10 feet mean sea level, Elevation Certificate Required. Land Use Plan Map/Policies: Land Use Plan classification for this property is Recreation-Private. These proposals are consistent with this land use classification and additionally are consistent with stated land use policies. Applicable Zoning Regulations: Use Regulations: Aerial Adventure Park is a permitted Conditional Use within the Commercial- Outdoor Recreational Overlay District (adopted into the Zoning Ordinance 10/2/13). Water dependent commercial outdoor recreation uses including kayak and canoe rentals, personal water craft rentals, boat slips and tour boat are permitted by conditional use within the Commercial- Outdoor Recreation District as well. Land dependent use of Miniature Golf currently exists onsite. Town Code Section (d)(4) states that combinations of two or more commercial outdoor recreational uses are permitted by Conditional Use when specific criteria are met, this section attached for your review. Lot Coverage- Allowable lot coverage for this site as a whole is 55%. The existing miniature golf use covers 39.2% of the usable uplands. The minimal covered area associated with the wooden walkway and gazebo increase total proposed lot coverage for this site to 41.3% of the usable upland area. Lot coverage is compliant.

4 Height- Town Code Section (d)(1)(e) and additionally Town Code Section 48-81(b), Exclusions from Height Limitations, permits structural poles associated with Aerial Adventure Parks to be no greater than 60 feet in height as measured from natural or original grade. As shown on the attached site plan, structural pole height is compliant. The only elevated structures proposed with the water dependent use is the wooden walkway and wooden gazebo; these structures are proposed at an elevation of 8 ft. mean sea level. Therefore height is compliant for the water dependent rental use. Architecture Design Standards: The architectural design standards of Town Code Section does not apply to this request. Setbacks- In addition to the setback requirements of the district, Town Code Section (d)(1)(e) sets forth a minimum setback distance of 1.1 times the structural pole height from all property lines and rights-of-ways for any pole greater than 35 feet in height. Structural pole heights as shown on the site plan are approximate however all poles shown are compliant and will be verified in the field. Parking: Required parking for this use is being provided in compliance with the Aerial Adventure Park or Outdoor Ropes Course standard of 1 parking space per 3 elements within the course, plus a minimum of 4 parking spaces for employees. The applicant has proposed 60 elements necessitating 20 parking spaces, additional employee parking results in 24 required parking spaces. Required parking for the water dependent use of boat rentals (including kayaks and personal water craft) and tour boats has been provided in compliance with standard set forth in Town Code Section , Required Parking by Use. Town Code Section (c), Alternative Commercial Parking Requirements, Shared Parking by Conditional Use states that proposed commercial uses in commercial zoning districts (C-1, C-2, C- 3, C-4, Village Commercial 1 and 2, and Village Hotel) may share a portion of existing and conforming parking spaces with other commercial uses in commercial zoning districts if the uses have staggered or different business hours, such as an office building open between 9:00 a.m. and 5:00 p.m. and a restaurant open between 5:30 p.m. and 11:00 p.m., provided that the following conditions are met: (1) Application and approval for shared parking shall be in accordance with section (2) No more than 50 percent of required parking spaces for the proposed use may be shared with existing and conforming parking spaces of the other commercial use. (3) Commercial uses must be abutting and integrated with unrestricted traffic and parking flow between them. (4) If such shared parking is devoted to a use other than parking, or business hours of one or more of the uses change to preclude the shared use of the parking spaces, or one or more uses change, increasing the amount of parking spaces required, the certificate of occupancy for all of the uses shall immediately be revoked. Pursuant to the Planning Board discussion at the last meeting, the Parking Subcommittee discussed the parking requirements for the site as part of their meeting on October 22. Their discussion concluded (see also summary notes from that meeting in the Parking Ordinance Update): Review of Aerial Park Standard and Shared Parking calculation for CUP Review of Aerial Park submittal: Existing spaces = 63 available with shared usage cross easements Existing Uses: DQ Restaurant 13 spaces DQ Retail 5 Mini Golf 24 Total required spaces 42 Proposed Uses: Boat Rental 13 Tour Boat 7 Aerial Park 24 Total required spaces 44 Ordinance allows 50% of proposed uses to share parking in CUP = 44 x 50% = 22 spaces must be provided and 22 can be shared. Total space requirement existing and proposed = 86 Subtract 50% of required for proposed uses - 22 # of spaces that must be provided in CUP 64

5 Need one space, plus one turn around area, or reduce number of boats in rental program to make up for one space and to convert one space into a turnaround. Also: Other proposed uses permitted in CUP have now expired; need to resubmit for all proposed uses Include affidavit or other form indicating that applicant has authority to include other uses in site plan. The existing use of Miniature Golf is primarily an evening and nighttime use. The water dependent rental use for which a site plan amendment is being requested is predominately a daytime use. The proposed Aerial Adventure Park will be only a daytime use. With this in mind and utilizing the shared parking provisions as noted above there is adequate parking existing onsite to accommodate existing and proposed uses. In response to the Parking Subcommittee and other comments from the Planning Board, the parking calculation and numbers of rental boats were revised and submitted as follows: Existing Use Parking DQ Restaurant 13 spaces DQ Retail 5 spaces Miniature Golf 24 spaces Required Parking for Existing Uses = 42 spaces Proposed Use Parking PWC Rentals 11 spaces Tour Boats 7 spaces Aerial Park 24 spaces Required Parking for Proposed Uses = 42 spaces (50% reduction = 21 spaces) Total Number of Required Parking Spaces = 84 spaces = 63 parking spaces required. A total of 63 parking spaces for all three uses (existing and proposed) is required and 63 parking spaces exist. A 10 x 10 turnaround has been provided as requested based on the Parking subcommittee discussion, although the Town Engineer in reviewing the revised site plan, concluded that this would not be necessary. The owner of Parcel 1 and Parcel 2 has stated that there is an executed access and parking agreement between these two parcels, this documentation will be required prior to Board of Commissioners review. Buffering/Landscaping: Town Code Section (d)(1)(e) requires that where an established mature vegetative buffer of at least 10 ft. in height does not exist, a privacy fence of 10 ft. in height shall be constructed along all property lines abutting a residential use. This property does not abut a residential district or use therefore there is not a need for fencing however the standard buffer yard C requirement along the side property lines remains. Lighting: No changes are being proposed to the parking area therefore no additional lighting is required, existing lighting is compliant. Signage: No additional signage has been requested or approved. Water and Sewage Disposal: The Dare County Health Department has previously reviewed and approved this request, staff has requested re-authorization of this approval prior to Board of Commissioners review due to numerous locations of the walkway and reconfiguration of the aerial park structural poles. Stormwater Management: Rainfall from the addition of the proposed 6 wide by 100 concrete walkway is anticipated to be minimal. Runoff shall be directed into the existing shallow vegetative swale which exists along the northern property line. Traffic Circulation: No additional parking is required, traffic circulation has not been altered therefore it remains compliant. The 10 x 10 turnaround as requested by the parking subcommittee has been provided. See attached correspondence from David Ryan, Project Coordinator and Town Engineer. Fire: Project will be required to comply with all applicable NC Fire Prevention Code requirements as part of building permit application review and issuance. Additionally, all required inspections by the Department of Labor shall be conducted with proof of compliance submitted to the Town. With regard

6 to previous concerns regarding access for victim rescue and fire suppression, a relocation of the wooden walkway combined joint training efforts between the Fire Department and Aerial Park staff has addressed these concerns adequately. The Nags Head Fire Department and the Aerial Park have also agreed to a joint training on response to emergency situations within the Park. Public Works: The Public Works Department has reviewed and approved proposed plan. Staff Recommendation Staff finds that the proposal is consistent with the proposed use and development standards as recently adopted into the Town Code. Staff recommends approval of the conditional use/site plan amendment application as presented provided that all necessary shared access and parking cross easements are obtained and recorded. Planning Board Recommendation At their November 19, 2013 meeting the Planning Board voted unanimously to recommend approval of the Conditional Use/Site Plan Amendment as presented contingent on all necessary shared access and parking cross easements be obtained and recorded. The Board of Commissioners is required to make the following affirmative findings of fact for conditional use applications and staff has determined: 1. The applicant has met the requirements of the Town of Nags Head Zoning Ordinance, Subdivision Ordinance and other applicable ordinances. 2. The use will not materially endanger the public health and safety if located where proposed and developed according to the plan as submitted. 3. The use as proposed will not overburden the fire fighting capabilities and the municipal water supply capacity of the Town. Notice of the Public Hearing was published in the Coastland Times on Thursday, November 21, 2013 and on Thursday, November 28, 2013 as required by law. Mayor Edwards noted that the cross access agreements have not yet been received. Applicant Bradley Carey stated that all parties, to include the Town, Mike Kelly, and Nick Nuzzi are supportive. He responded to Comr. Ratzenberger s inquiry re: months of operation between March to October He responded to Comr. Demers stating that there is only one tower on site. Comr. Ratzenberger questioned the need for two leases one with Mini golf and one with Dairy Queen. Applicant Abby Carey was sworn in by Town Clerk Carolyn Morris; Ms. Carey explained that one lease with 8 (August) listed is so that they can train/work with the Adventure Park staff prior to its opening and the other lease with 9 (September) listed is when the Adventure Park opens for business. Attorney Leidy explained that the plan is for the Adventure Park to work with the Town for the boardwalk extension to Forbes Street. Comr. Cahoon stated that the walkway responsibility of the Town is only a conceptual plan at this time. She expressed concern that it is on the actual site plan. Applicant Engineer Mike Robinson stated that the boardwalk/walkway is to be done by May 1 st - makes more sense from a safety perspective to have boardwalk along the north property line this plan was developed to move the boardwalk to the north line and they set up provisions in the site plan so that this can be a phased project. Mayor Edwards confirmed with Mr. Robinson that the Adventure Park can be built with only the north walkway. Comr. Demers pointed out the invalid CAMA permits in the Board s package and confirmed with Mr. Robinson that they will have to be reissued after the walkway is built. Mr. Robinson also reported that the cross-access agreements have been received from Nick Nuzzi, Dairy Queen owner. Comr. Cahoon confirmed with Planning Director Teague that the site plan is good for one year.

7 Ms. Teague pointed out that the DCTB site plan for the former Windmill Point site incorporates the boardwalk into its plans for the site applicants are aware up front that the boardwalk may not be built; another benefit to moving the walkway to the north is that it creates a shared access with Pamlico Jack Restaurant and the miniature golf site. Comr. Ratzenberger agreed with placing the walkway/boardwalk on a future agenda for Board discussion. Mayor Pro Tem Walters confirmed with Ms. Teague that should the applicant decide to build their portion of the boardwalk, there is nothing to prevent them. Ms. Teague also noted that the applicant is trying to accommodate the Town with the easement. Comr. Ratzenberger questioned the minutes of the Soundside Boardwalk Committee; Mayor Edwards directed staff to provide a report on Committee meetings at the January 8, 2014 meeting. In response to Attorney Leidy, applicant Mr. Carey provided a verbal walk-thru of the Adventure Park and what a customer would encounter when entering. Mayor Edwards asked adjoining property owner, Pamlico Jack Restaurant owner, Mike Kelly, for comments. Mike Kelly, Pamlico Jack Restaurant owner; Mr. Kelly said that he is 100% in support of the Adventure Park project; sharing the dock/walkway would not be a problem with him; he pointed out that there has been a proactive feeling throughout the Planning Department staff; everyone is participating knowing that the walkway may become a possibility; they had a meeting with all parties, engineers, etc. so nothing was being hidden from anyone; the cooperation of the Planning Dept staff has been appreciated; the swale was there before the late 1980 s when he purchased the property; he pointed out that the C-2 District is recreational and is also a hotel/motel overlay district. Comr. Cahoon thanked Mr. Kelly for being open to sharing a pier as sharing piers is one of the goals of the Coastal Resources Commission (CRC). There being no one else present who wished to speak, Attorney Leidy concluded the Public Hearing at 10:40 a.m. Attorney Leidy pointed out that the Board may take various actions: approve as submitted, approve with conditions, deny the application, or table the application to a certain date/time. MOTION: Comr. Ratzenberger made a motion to approve the Conditional Use/Site Plan amendment for construction of an Aerial Adventure Park and a water-dependent use of kayak, personal watercraft rental, and tour boat operations as submitted with the following conditions: that the shared access and parking cross easement agreements be executed, that the agreement with Pamlico Jack s for a walkway be executed, that the personal watercraft (PWC) rental permits be obtained, and that the Dare County Health Dept permit be obtained. And further that the conditions do not imply completion of a soundside boardwalk by the Town of Nags Head. And further to make the following findings of fact (upon completion of the conditions noted): - The applicant has met the requirements of the Town of Nags Head Zoning Ordinance, Subdivision Ordinance and other applicable ordinances. - The use will not materially endanger the public health and safety if located where proposed and developed according to the plan as submitted. - The use as proposed will not overburden the fire fighting capabilities and the municipal water supply capacity of the Town. The motion was seconded by Comr. Demers. Attorney Leidy pointed out that the motion included that the findings of fact are based on the conditions and he pointed out that the motion did not include that any easement would be given to the Town for the walkway/boardwalk to be completed. Comr. Walters confirmed with Attorney Leidy that verbiage on page four of the agreement -.. tenant shall commence the construction of the walkway, pier and dock no later than March 1, 2014 and same shall be completed no later than May 1, would not be problematic for the Town but may be for the applicant. Comr. Demers said that he feels that the concept is an exceptional idea for everyone both residents and visitors.

8 Mayor Edwards also spoke in favor of the project and applauded everyone who has worked on it. CONTINUATION OF MOTION: The motion passed unanimously. RECESS/RECONVENE Mayor Edwards recessed the Board meeting for five minutes; the Board reconvened with the next agenda item. NEW BUSINESS Committee Reports Comr. Cahoon Coastal Resources Commission (CRC) Comr. Cahoon reported that she was notified today that all slots for the Coastal Resources Commission have been filled. Consideration of appointments to Planning Board Mayor Edwards stated that the Board/Committee appointment process approved by the Board in 2012 required all applications to be submitted 15 days in advance of the Board meeting they are to be considered. He noted that the Town has advertised for Planning Board applications as late as yesterday (December 3 rd ). There are three (3) applications that did not fall within the 15-day limit. It was Board consensus to defer this agenda item to consider appointments to the Planning Board to the December 18, 2013 mid-month meeting. ITEMS REFERRED TO AND PRESENTATIONS FROM TOWN ATTORNEY Town Attorney Leidy - Review of Dowdy property purchase contract The agenda summary sheet read in part as follows: Attached please find a draft contract, prepared by Town Attorney John Leidy, for the Town s purchase of the Dowdy property. Attorney Leidy pointed out that the seller s attorney expects to submit their comments on the contract some time next week. Comr. Ratzenberger questioned the inclusion of identifying the property as Dowdy Park was included in the contract as was Mayor Edwards. Attorney Leidy responded that the timing is designed to require that the Town provide that name Dowdy Park by the time the park is actually opened. In addition, the condition is in there because it is one of the conditions for the purchase of the property. MOTION: Mayor Pro Tem Walters made a motion to approve the Dowdy Park purchase agreement as presented and to authorize the Town Manager and the Town Attorney to negotiate any terms of the agreement as long as the price does not change. The motion was seconded by Comr. Ratzenberger which passed unanimously. The agreement, as approved, is on file in the Town Clerk s office. ITEMS REFERRED TO AND PRESENTATIONS FROM TOWN MANAGER Town Manager Ogburn Annual Report Town Manager Ogburn introduced Department Heads who each presented their portion of the annual report. Town Manager Ogburn thanked staff for their efforts and told the Board that he has a great team that works well together. Mayor Edwards said that Town Manager Ogburn s report was an outstanding report and, after reading the narrative, he was amazed at everything that was going on in the departments.

9 MOTION: Mayor Tem Pro Walters made a motion to accept the 2013 Annual Report as presented. The motion was seconded by Comr. Demers which passed unanimously. The 2013 Annual Report, as accepted by the Board, is on file in the Town Clerk s Office. Town Manager Ogburn National Park Service Informative Meeting Fire Chief Zorc reported that the National Park Service will conduct a public meeting on December 11, 2013 at 7:00 p.m. at Fire Station #16. The purpose of the meeting is to provide information and to seek public comment re: the planned fuel buffer zone fuel reduction project scheduled to take place along the Dominion Power right-of-way in South Nags Head. Town Manager Ogburn Annual Decorating Contest Town Manager Ogburn invited everyone to participate in the annual house decorating contest entitled For The Joy Of It. There are several categories in which to compete. He noted that entry forms are due to the Town by December 9, 2013 with judging to take place on December 16, BOARD OF COMMISSIONERS AGENDA Comr. Cahoon NCDOT Shut Down of Bonner Bridge Comr. Cahoon said that after a great holiday week last week she appreciated the prompt Town pickup of garbage but pointed out one item of concern. She is concerned that NCDOT did not provide adequate notification/community awareness this past Saturday (November 30, 2013) when there were problems with Bonner Bridge. She stated that when NCDOT first found there to be a major problem with Bonner Bridge with the possibility of a shut down, it should have been announced to the public so that arrangements could have been made. Many people tried to make last-minute arrangements/plans when the Bonner Bridge shut down with little/no notice. She would like NCDOT to give more thought when the possibility exists for the Bonner Bridge to be closed and to be more timely with notification to the public. In response to Mayor Edwards, Town Manager Ogburn stated that he would communicate Comr. Cahoon s comments to NCDOT officials. Comr. Ratzenberger Honored to be a Town Commissioner Encouraged others to participate Comr. Ratzenberger thanked all those involved in the recent election for a clean, fact-filled election; he stated that he is excited to be a member of the Town Board of Commissioners; he encouraged everyone to get involved on boards/committees, so when elections come up, they are prepared and ready to run. Comr. Ratzenberger Community Watch Comr. Ratzenberger encouraged those interested to participate in Community Watch he stated that there is a need for more people to join. They meet every other month and Community Watch is involved in the annual National Night Out and there is an annual Christmas luncheon. The Community Watch annual Christmas luncheon is scheduled for tomorrow, December 5 th, at 12:00 Noon at Sugar Creek Restaurant the cost is $15 per person. He urged everyone to become active in the organization. Comr. Ratzenberger Personnel Grievance Panel Comr. Ratzenberger pointed out that he is the longest-serving person on the Town s Personnel Grievance Panel five (5) persons are needed for the panel and three (3) are to be picked from the Town s registered voters. He asked anyone who has been involved in personnel matters that may be interested in volunteering to contact Human Resources Director Bonita Hurdle. Mayor Pro Tem Walters Congratulations to new members Mayor Pro Tem Walters congratulated the new Board members and said that she is looking forward to working with them. Comr. Demers Excited to be a Town Commissioner

10 Comr. Demers said that he is excited about being on the Board and is looking forward to working with the other Commissioners, the Mayor, and Town staff. He said that he would make a personal commitment to meet with staff to get acquainted and to create a team effort. MAYOR S AGENDA Mayor Edwards Honored to be Town of Nags Head Mayor Mayor Edwards said that he feels honored and pleased to be in the position of Mayor for the Town of Nags Head. Mayor Edwards January 2014 Schedule MOTION: Mayor Edwards made a motion to schedule the BOC meeting in January 2014 for Wednesday, January 8, The motion was seconded by Comr. Cahoon which passed unanimously. Mayor Edwards also noted that the BOC Retreat has been scheduled for Thursday/Friday, January 30 31, 2014 one and a half days - with a facilitator. Mayor Edwards Local Business Forum A local business forum has been scheduled for Wednesday, January 15, Mayor Edwards said that he hopes that having a discussion with local business owners will help the Town serve them better and help the businesses become more successful. Invitations will be sent to local business owners on the Beach Road and the bypass. The discussion will take place from 5:00 7:00 p.m. on January 15, 2014 and will be followed by a recessed Board meeting. MOTION: Mayor Pro Tem Walters made a motion to schedule a local business forum on Wednesday, January 15, 2014 from 5:00 7:00 pm. The motion was seconded by Comr. Cahoon which passed unanimously. Mayor Edwards Planning Board Parking Sub-committee Mayor Edwards asked Planning Director Elizabeth Teague to choose a replacement for Comr. Demers who was Chairman of the Planning Board Parking Subcommittee. ADJOURNMENT MOTION: Comr. Ratzenberger made a motion to adjourn to the December 18, 2013 Best Management Practices (BMP) Workshop at 5:00 p.m. in the Board Room to be followed by the Board s mid-month meeting at 7:00 p.m. The motion was seconded by Mayor Pro Tem Walters which passed unanimously. The time was 12:20 p.m. Carolyn F. Morris, Town Clerk Date Approved: Mayor: January 8, 2014 Robert C. Edwards