Canandaigua Town Board Meeting Agenda October 16, :00pm

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1 Canandaigua Town Board Meeting Agenda October 16, :00pm Call To Order and Pledge of Allegiance Pledge Led by Kevin Reynolds, Town Councilman Moment of Silence for Former Supervisor Marge Ann Van Iseghem Roll Call Town Clerk Confirmation meeting was properly advertised Circulation of Written Communications and Correspondence Newsletter, The Inside Dirt, Cornell University Cooperative Extension Ontario County, Volume 15, Issue 9, October 2017 Newsletter, The Land Steward, Finger Lakes Land Trust, Volume 29, No. 4, Autumn 2017 Letter, Charter Communications, Chris Mueller, Director of Government Affairs, September 27, 2017 Newsletter, Ontario Pathways, Fall 2017 Privilege of the Floor Presentations Public Hearings Continued Public Hearings: Public Hearing on a Local Law to Rezone 3311 State Route 364 from R-1-20 to MUO and Amend Official Zoning Map to Reflect Such Changes; and SEQR Intent to Declare Lead Agency Public Hearing on a Proposed Conservation Easement at 2235 County Road 28 New Public Hearings: Public Hearing on the Preliminary Budget of the Town of Canandaigua for the Year 2018 Public Hearing on a Proposed Request for State Legislation Relating to Shared Services to Locate Town Court at the Canandaigua City Court/City Hall Facility Public Hearing on Corrective Action Plan Relative to NYS Comptroller Audit Priority Business Reports of Town Officials and Department Heads Attachment # 1 A. Director of Parks & Recreation B. Highway / Water Superintendent C. Assessor D. Historian E. Town Clerk F. Town Manager a. Shared Services b. Budget Schedule and Process G. Supervisor 1. Monthly Financial Report for September 2017 a. Revenue & Expense Report and Cash Summary Report Page 1 of 26

2 b. EFPR Solutions Executive Summary c. Overtime Report All Departments d. Overtime Report Highway & Water Reports of Boards and Committees A. Planning Board, Chairman Schwartz B. Zoning Board of Appeals, Chairman Robinson C. Environmental Conservation Board, Chairwoman Marthaller Attachment # 2 D. Public Works Committee, Chairman Fennelly a. Highway Project Schedule b. Highway Project Budget Performance E. Financial Planning Committee, Chairwoman Dworaczyk F. Technology Committee, Chairman Reynolds a. Internet and Social Media Use Policy Update b. Network Server Replacement Update G. Public Safety and Security Committee H. Citizens Implementation Committee, Chairman Finch a. Drainage Followup I. Parks & Recreation Committee, Chairwoman Schenk J. Special Events Committee, Chairwoman Fuller Attachment # 3 K. Personnel Committee, Chairwoman Pierce L. Complete Streets Committee Attachment # 4 M. Plan 2028 Work Group, Chairman Westbrook N. Agriculture Committee, Chairman Stryker Attachment # 5 Privilege of the Floor Resolutions Continued Resolutions: New Resolutions: PERSONNEL Resolution No : Ratification of Full-Time Deputy Town Clerk Appointment and Sub-Registrar Resolution No : Proposal to Hire Full-Time Office Specialist I and Creation of Budget Line Resolution No : Remembering Marge Ann Van Iseghem, Former Town Supervisor Resolution No : Approve Alternative Work Schedule Arrangement with Highway Association Resolution No : Approve Future Alternative Work Schedule Arrangement with Highway Association FINANCIAL PLANNING Resolution No : Acceptance of Monthly Financial Reports Resolution No : Adoption of Town of Canandaigua Budget Development Policy Resolution No : Adoption of Town of Canandaigua Travel and Conference Policy Resolution No : Adoption of Town of Canandaigua Wire Transfer and Online Banking Policy Page 2 of 26

3 Resolution No : Amendment to Town of Canandaigua Investment Policy Resolution No : Budget Amendment for the Proposed 2018 Town of Canandaigua Budget Resolution No : Budget Amendment for the Proposed 2018 Town of Canandaigua Budget (Budget Amendment #2) Resolution No : Budget Amendment for the Proposed 2018 Town of Canandaigua Budget (Budget Amendment #3) Resolution No : Resolution Adopting 2018 Annual Town of Canandaigua Operating Budget Resolution No : Setting a Public Hearing on Proposed Local Law to Rescind Tax Cap Override for 2018 Budget Resolution No : Authorization for Town Manager to Execute Proposal Related to Akoustis Grant, CDBG #166ED Resolution No : Approval of NYS Comptroller Corrective Action Plan Response, Directing Town Manager to Administer Implementation Resolution No : Budget Transfer Request to Transfer Funds from Planning, Stenographer to Planning, ECB, Stenographer PUBLIC WORKS Resolution No : Authorize Water Superintendent to Request Quotes for Materials for Extension #41 Resolution No : Approve Contract Agreement for Snow and Ice Control on County Roadways Resolution No : Authorize Budget Adjustment and Purchase of Transfer Station Compactor, Container and Covers Resolution No : Authorize Creation of Budget Account Line for Highway Facility Site Development and Budget Transfer Resolution No : Approve Real Lease Municipal Application Resolution No : Setting a Public Hearing on the Draft Water Master Plan; and SEQR Intent to Declare Lead Agency Resolution No : Adoption of Town of Canandaigua Water District Policy TECHNOLOGY Resolution No : Purchase of SonicWall Device and Licensing Software Resolution No : Adoption of Water Supply Cybersecurity Vulnerability Assessment and Emergency Response Plan Resolution No : Adoption of Amendment to the Town of Canandaigua Information Technology and Data Breach Notification Policy PUBLIC SAFETY & SECURITY GENERAL/COMPREHENSIVE PLANNING Resolution No : Authorization for Town Manager to Release Request for Proposals (RFP) for Landscaping Services to Include Tree Plantings at Miller Park Resolution No : Acceptance of Mayflower Gardens Quote for the Planting of Trees to Serve as a Buffer Around the Private Residence Adjoining Miller Park and Authorization for Town Manager to Execute Documents Resolution No : Authorization for Purchase and Placement of a Gazebo at Miller Park Resolution No : Authorization for Town of Canandaigua Town Manager to Sign Stormwater Control Facilities Maintenance Agreement for 2311 State Route 332 (Ontario Honda) Page 3 of 26

4 Resolution No : Soil Erosion, Sediment Control, Landscaping, Utility and Site Development Surety for Creekview Apartments 3000 County Road 10 (Tax Map #s , , , and ) Resolution No : Authorization to Join with Canandaigua Chamber and City of Canandaigua Economic Development Teams for Concept Mapping Economic Development Project Resolution No : Acceptance of Ellison Conservation Proposal for the Repair of Hunn Cemetery Headstones Damaged in Automobile Accident and Authorization of Town Manager to Execute Documents Resolution No : Uptown Feasibility Study, DOT Request Follow Up, and Review of Speed Limit on North Road Resolution No : Requesting Home Rule Legislation to Allow for Shared Services Relating to Court for Town and City of Canandaigua Resolution No : Appointment of Drainage Advisory Committee Resolution No : Directing the Town Manager to Prepare Documents for Conservation Easement at 2235 County Road 28 Resolution No : Soil Erosion and Sediment Control Surety for 3394 and 3396 Fallbrook Park (Tax Map #s and ) Resolution No : Authorization for Town of Canandaigua Town Manager to Sign Stormwater Control Facilities Maintenance Agreement for 1880 State Route 332 (Stella s Florist) RESOLUTION NO : RATIFICATION OF FULL-TIME DEPUTY TOWN CLERK APPOINTMENT AND SUB-REGISTRAR WHEREAS, in preparation for the retirement of the full-time Deputy Town Clerk, Town Clerk Jean Chrisman advertised for this potential vacancy in the Daily Messenger, Mailchimp, and on the Town s website and Facebook pages; and WHEREAS, on September 18, 2017, the Town Board adopted Local Law 18 of 2017 modifying the residency requirements for the Deputy Town Clerk position to open the opportunity to all residents who reside in Ontario County; and WHEREAS, after receiving more than 15 applications and conducting nine interviews, Town Clerk Jean Chrisman hereby appoints Colletta Francese to the full-time Deputy Town Clerk and part-time Sub-Registrar of Vital Statistics positions; and WHEREAS, Town Clerk Jean Chrisman is requesting the Town Board approve the hourly pay rate of $16.75 for Colletta Francese to perform the duties of Deputy Town Clerk and Sub- Registrar of Vital Statistics; and NOW THEREFORE BE IT RESOLVED, the Town Board hereby acknowledges the appointment of Colletta Francese to the full-time Deputy Town Clerk and part-time Sub-Registrar of Vital Statistics positions and establishes an hourly pay rate of $16.75 to be paid out of budget line A and in accordance with the policies and procedures outlined in the Town of Canandaigua Employee Handbook. RESOLUTION NO : PROPOSAL TO HIRE FULL-TIME OFFICE SPECIALIST I AND CREATION OF BUDGET LINE WHEREAS, the Town of Canandaigua has a vacancy for a full-time Office Specialist I; and WHEREAS, the Town Manager and Highway Superintendent have confirmed there is a need to fill this position in the Highway Department due to an anticipated transition; and Page 4 of 26

5 WHEREAS, the Town Manager has received the eligible candidate list for this competitive civil service position from Ontario County Human Resources; and WHEREAS, the Highway Superintendent has conducted interviews and reference checks with the prospective candidates from the eligible list; and WHEREAS, the recommendation of the Highway Superintendent is to hire candidate, Deborah Massey, to fill the current vacancy; and NOW, THEREFORE BE IT RESOLVED, that the Canandaigua Town Board hereby approves the hiring of Deborah Massey to fill the full-time Office Specialist I position effective October 23, 2017; and BE IT FURTHER RESOLVED, the Canandaigua Town Board hereby creates the budget line A with the description of Highway Office Specialist I and authorizes the budget transfer of $4,00 from A to A ; and BE IT FINALLY RESOLVED, the hourly rate for this position shall be $14.00/hour paid biweekly and the total number of hours in 2017 shall be managed so as not to exceed the budgeted amount. Attachment # 6 RESOLUTION NO : REMEMBERING MARGE ANN VAN ISEGHEM, FORMER TOWN SUPERVISOR WHEREAS, the Town Board of the Town of Canandaigua (herein after referred to as Town Board ) wishes to pause in deliberations to remember and recognize the life of Marge Ann (Callahan) Van Iseghem; and WHEREAS, Marge served as Town of Canandaigua Town Supervisor in the late 70 s and early 80 s; and WHEREAS, Marge s service to others extended far beyond the local level including working on aircraft during World War II; and NOW THEREFORE BE IT RESOLVED, that the Town Board of the Town of Canandaigua offer our words of praise and gratitude as a memorial to former Town Supervisor Marge Ann Van Iseghem; and BE IT FURTHER RESOLVED, the Town Board directs the Town Clerk to provide a copy of this resolution to the Van Iseghem family. RESOLUTION NO : APPROVE ALTERNATIVE WORK SCHEDULE ARRANGEMENT WITH HIGHWAY ASSOCIATION WHEREAS, the Town and the Town of Canandaigua Highway Employee s Association have agreed to memorialize an alternative work schedule for the members of the Association from March 12, 2017 to November 4, 2017 as proposed in the attached Amendment #2 to the existing collective bargaining agreement between the parties; and Page 5 of 26

6 NOW, THEREFORE BE IT RESOLVED, the Town Board directs this resolution supersedes Resolution No Alternative Work Schedule Arrangement with Highway Association ; and BE IT FURTHER RESOLVED, that the Town Board hereby approves Amendment #2 of the Highway Association agreement and authorizes the Supervisor to execute the same. Attachment # 7 RESOLUTION NO : APPROVE FUTURE ALTERNATIVE WORK SCHEDULE ARRANGEMENT WITH HIGHWAY ASSOCIATION WHEREAS, the Town and the Town of Canandaigua Highway Employee s Association have agreed to memorialize an alternative work schedule for the members of the Association from November 5, 2017 to December 31, 2018 as proposed in the attached Amendment #3 to the existing collective bargaining agreement between the parties; and NOW, THEREFORE BE IT RESOLVED, that the Town Board hereby approves Amendment #3 of the Highway Association agreement and authorizes the Supervisor to execute the same. Attachment # 8 RESOLUTION NO : ACCEPTANCE OF THE MONTHLY FINANCIAL REPORTS WHEREAS, the Town Board is responsible for the general oversight of the Town s operations and finances; and WHEREAS, the Town Supervisor, as Chief Financial Officer, is responsible for providing financial reports to the Town Board; and WHEREAS, the Town Supervisor has provided the Town Board with hard copies and electronic copies of the September 2017 Monthly Revenue/Expense Control Report, Cash Summary Report, EFPR Solutions Executive Summary Report, as well as the and Highway/Water Department Overtime Report and All Department Overtime Report; and NOW THEREFORE BE IT RESOLVED, the Canandaigua Town Board hereby confirms receipt and acceptance of these items. Attachment # 1 RESOLUTION NO : ADOPTION OF TOWN OF CANANDAIGUA BUDGET DEVELOPMENT POLICY WHEREAS, the Town Board of the Town of Canandaigua (herein after referred to as Town Board ) would like to provide guidelines for the budget development process in order to provide direction to the Budget Officer and all Town Departments in terms of the expectations of the Town Board during the budget development process; and WHEREAS, the Town Board has considered a draft Budget Development Policy; and WHEREAS, the Town Board wishes to adopt such policy in order to solidify sound practices currently in effect, and increase public understanding of the framework within which the Town s budget is developed; and Page 6 of 26

7 NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby adopts the Budget Development Policy. Attachment # 9 RESOLUTION NO : ADOPTION OF TOWN OF CANANDAIGUA TRAVEL AND CONFERENCE POLICY WHEREAS, the New York State Comptroller s Office has recommended the Town of Canandaigua establish policies for certain items in order to provide direction to employees; and WHEREAS, the Town Board of the Town of Canandaigua (herein after referred to as Town Board ) would like to establish a policy to guide travel and conference expenditures for Town of Canandaigua employees; and WHEREAS, the Town Board has considered a draft Travel and Conference Policy; and WHEREAS, the Town Board wishes to adopt such policy in order to solidify sound practices currently in effect; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby adopts the Travel and Conference Policy. RESOLUTION NO : ADOPTION OF TOWN OF CANANDAIGUA WIRE TRANSFER AND ONLINE BANKING POLICY Attachment # 10 WHEREAS, the New York State Comptroller s Office has recommended the Town of Canandaigua establish policies for certain items in order to provide direction to employees; and WHEREAS, the Town Board of the Town of Canandaigua (herein after referred to as Town Board ) would like to establish a policy to guide for the purposes of online banking and wire transfer activity; and WHEREAS, the Town Board has considered a draft Wire Transfer and Online Banking Policy; and WHEREAS, the Town Board wishes to adopt such policy in order to solidify sound practices currently in effect; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby adopts the Wire Transfer and Online Banking Policy; and BE IT FURTHER RESOLVED, the Town Board acknowledges and confirms agreements with Canandaigua National Bank and Trust Company for the use of online banking and wire transfers via documents titled, Business Online Banking and Cash Management Services Master Agreement, and Canandaigua National Bank and Trust Company CN Business Remote Deposit Capture Agreement. Attachment # 11 Page 7 of 26

8 RESOLUTION NO : AMENDMENT TO TOWN OF CANANDAIGUA INVESTMENT POLICY WHEREAS, the New York State Comptroller s Office has recommended the Town of Canandaigua establish policies for certain items in order to provide direction to employees; and WHEREAS, the Town Board of the Town of Canandaigua (herein after referred to as Town Board ) would like to amend an existing policy guide for the purposes of investment banking activity; and WHEREAS, the Town Board has considered a draft amendment to the Investment Policy; and WHEREAS, the Town Board wishes to adopt such policy in order to solidify sound practices currently in effect; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby adopts an amendment to the Investment Policy resulting in a higher authorization of funds to be deposited into the Town s bank account with Canandaigua National Bank. Attachment # 12 RESOLUTION NO : BUDGET AMENDMENT FOR THE PROPOSED 2018 TOWN OF CANANDAIGUA BUDGET WHEREAS, the Town Board of the Town of Canandaigua (herein after referred to as Town Board ) has approved the preliminary 2018 Town of Canandaigua budget (Resolution # ) in order to hold a public hearing to hear from residents, and consider any changes to the proposed spending plan; and WHEREAS, the Finance Committee reviewed the proposed preliminary budget at their meeting on September 26, 2017 and is recommending the following amendments: General Fund (A): A.1120 increasing the estimated revenue (sales tax) from $ 1,415,000 to $ 1,600,000 A.2001 increasing the estimated revenue (park and rec fees) from $ 80,000 to $ 87,500 A.2591 increasing the estimated revenue (transfer station fee) from $ 13,000 to $ 16,000 A.3005 decreasing the estimated revenue (mortgage tax) from $ 300,000 to $ 260,000. A.9000 decreasing the appropriated fund balance from $ 561,817 to $ 406,317 Water Fund (F): F.2140 increasing the estimated revenue (water rents) from $ 500,000 to $ 600,000 F.9000 decreasing the appropriated fund balance from $ 108,947 to $ 8,947 WHEREAS, the Town Board held a public hearing on the proposed budget on October 16, 2017; and WHEREAS, the Town Board has considered the proposed amendments to the 2018 Town of Canandaigua Preliminary Budget and wishes to make those modifications prior to the adoption of the Town Budget; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby adopts the above described amendments; and Page 8 of 26

9 BE IT FURTHER RESOLVED, the Town Board directs the Budget Officer and Bookkeeper to enter the above amendments into the KVS accounting system for the 2018 Town Budget. RESOLUTION NO : BUDGET AMENDMENT FOR THE PROPOSED 2018 TOWN OF CANANDAIGUA BUDGET (BUDGET AMENDMENT #2) WHEREAS, the Town Board of the Town of Canandaigua (herein after referred to as Town Board ) has approved the preliminary 2018 Town of Canandaigua budget (Resolution # ) in order to hold a public hearing to hear from residents, and consider any changes to the proposed spending plan; and WHEREAS, the New York State Comptroller s Office has informed the Town of Canandaigua that the Town should not operate an F (Water Fund) and should instead move all the accounts in the F (Water Fund) to a special district; and WHEREAS, the Bookkeeper and Budget Officer are recommending the movement of all accounts currently in the F (Water Fund) to S.247 (Canandaigua Consolidated) the main debt free parent district for Town of Canandaigua Water; and WHEREAS, the proposed amendment would have no budgetary impact on either the Town nor the users of S.247, as it is merely a procedural change; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby adopts the above described amendments; and BE IT FURTHER RESOLVED, the Town Board directs the Budget Officer and Bookkeeper to enter the above amendments into the KVS accounting system for the 2018 Town Budget. RESOLUTION NO : BUDGET AMENDMENT FOR THE PROPOSED 2018 TOWN OF CANANDAIGUA BUDGET (BUDGET AMENDMENT #3) WHEREAS, the Town Board of the Town of Canandaigua (herein after referred to as Town Board ) has approved the preliminary 2018 Town of Canandaigua budget (Resolution # ) in order to hold a public hearing to hear from residents, and consider any changes to the proposed spending plan; and WHEREAS, the current administrator of the Canandaigua Hopewell Water District (S.248C) is the Town of Hopewell; and WHEREAS, the Town of Hopewell has provided new information relative to the required Tax Levy for the Canandaigua Hopewell Water District after the adoption of the preliminary budget by the Town of Canandaigua; and WHEREAS, based on the information provided by the Town of Hopewell the Town Board of the Town of Canandaigua wishes to consider the following amendments: S C decrease from $ 68,00 to $ 58, S C decrease from $ 68,00 to $ 58, NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby adopts the above described amendments; and BE IT FURTHER RESOLVED, the Town Board directs the Budget Officer and Bookkeeper to enter the above amendments into the KVS accounting system for the 2018 Town Budget. Page 9 of 26

10 Attachment # 13 RESOLUTION NO : RESOLUTION ADOPTING 2018 ANNUAL TOWN OF CANANDAIGUA OPERATING BUDGET WHEREAS, the Town Board of Canandaigua (herein after referred to as Town Board ) having duly held a public hearing on October 16, 2017 at 6:00 p.m. on the preliminary budget filed with the Town Clerk for fiscal year 2018, including general Town funds, highway, water, fire districts funds, special improvement districts funds, lighting district funds, and elected officials salaries, having heard all persons desiring to be heard on the matter of the budget for the Town for fiscal year 2018, and having been fully discussed and considered; and NOW THEREFORE BE IT RESOLVED, that the preliminary budget is hereby adopted with the amendments approved by the Town Board as documented by the Budget Officer/Town Clerk, including general Town funds, highway, water, fire districts funds, special improvement districts funds, lighting district funds, and elected officials salaries, for 2018, and is hereby established as the annual budget for the Town of Canandaigua for fiscal year 2018; and NOW THEREFORE BE IT RESOLVED, that the Town Clerk shall prepare and certify the 2018 annual budget as provided by law, and duplicate copies of the 2018 annual budget shall be delivered to the Supervisor, the Town Board, the Town Manager, Town Department Heads, the Town Bookkeeper, EFPR Solutions, and if required, to the Ontario County Board of Supervisors, the Ontario County Director of Real Property, and the New York State Office of the Comptroller. RESOLUTION NO : SETTING A PUBLIC HEARING ON PROPOSED LOCAL LAW TO RESCIND TAX CAP OVERRIDE FOR 2018 BUDGET WHEREAS, the Town of Canandaigua Town Board (hereinafter referred to as Town Board ) is considering a local law which would rescind Town of Canandaigua Local Law No. 13 of 2017, which would have allowed the Town Board to adopt the 2018 Town Budget in excess of the tax levy limit established by the New York State Comptroller; and WHEREAS, the Town Board has adopted the 2018 Town Budget as a tax cap compliant budget within the confines of the tax levy limit established by the New York State Comptroller; and WHEREAS, the Town Board understands from time to time the State of New York provides rebate checks to residents of municipalities that do not exceed the tax cap levy limit; and WHEREAS, the Town Board would like to hear from residents who are interested in speaking on the matter associated with the proposed local law to rescind the tax cap override law; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby establishes a public hearing to be held on November 20, 2017 at 6:00 pm at the Canandaigua Town Hall located at 5440 Route 5 & 20 West, Canandaigua, NY 14424; and BE IT FINALLY RESOLVED, the Town Clerk is directed to provide notice of said public hearing. Attachment # 14 Page 10 of 26

11 RESOLUTION NO : AUTHORIZATION FOR TOWN MANAGER TO EXECUTE PROPOSAL RELATED TO AKOUSTIS GRANT, CDBG # 166ED WHEREAS, the Town of Canandaigua Town Board (herein after referred to as Town Board ) is considering the hiring of a consulting firm to assist with the administration of a grant awarded to the Town of Canandaigua for Akoustis Technologies, CDBG Project # 166ED884-17; and WHEREAS, the Town Board previously directed the Town Manager to issue an RFP for services associated with the administration of the grant; and WHEREAS, the Town Manager received three proposals associated with the RFP from the Harrison Studio, LaBella Associates, and Rochester Research Associates ranging in quotes from amounts by the hour, another in an amount not to exceed $ 10,00, and another in an amount not to exceed $ 55,00; and WHEREAS, after further review with the Ontario County Office of Economic Development (IDA) the Ontario County IDA has previously worked closely with the Harrison Studio on numerous projects including the grant application for Akoustis and is recommending the use of the Harrison Studio for this project; and WHEREAS, the grant administration costs are fully reimbursable to the Town of Canandaigua through the grant up to an amount of $ 16,00; and NOW THEREFORE BE IT RESOLVED, the Town Board authorizes the Town Manager to execute an agreement with the Harrison Studio for an amount not to exceed the grant award of $ 16,00; and BE IT FURTHER RESOLVED, should the Harrison Studio not execute the agreement with the Town Manager for an amount not to exceed $ 16,00 then the Town Manager is directed to execute an agreement with LaBella Associates for an amount not to exceed $ 16,00. Attachment # 15 RESOLUTION NO : APPROVAL OF NYS COMPTROLLER CORRECTIVE ACTION PLAN RESPONSE, DIRECTING TOWN MANAGER TO ADMINISTER IMPLEMENTATION WHEREAS, the Town of Canandaigua Town Board (herein after referred to as Town Board ) has received and reviewed an audit conducted by the New York State Comptroller for the time period January 1, 2015 through April 12, 2017; and WHEREAS, the Town Board wishes to address the opportunities for improvement as quickly and efficiently as possible; and WHEREAS, the Town Board has prepared a corrective action plan in response to the recommendations by the New York State Comptroller s Office; and WHEREAS, the Town Board held a public hearing on the proposed corrective action plan on October 16, 2017 in order to give the public an opportunity to ask questions and provide comments relating to the Corrective Action Plan; and Page 11 of 26

12 NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby approves the Corrective Action Plan in response to the NYS Comptroller s Audit of the Town of Canandaigua; and BE IT FURTHER RESOLVED, the Town Board directs the Town Manager to oversee implementation of all twenty-one recommendations and to provide a monthly status update to the Town Board on the action items until they are completed. Attachment # 16 RESOLUTION NO : BUDGET TRANSFER REQUEST TO TRANSFER FUNDS FROM PLANNING, STENOGRAPHER TO PLANNING, ECB, STENOGRAPHER WHEREAS, the same employee holds both positions of the Planning Board Stenographer and the Environmental Conservation Board Stenographer; and WHEREAS, wages related to the Environmental Conservation Board Stenographer have exceeded the original amount budgeted; and WHEREAS, it is anticipated that there will be additional expenses to this line during the remainder of 2017; and WHEREAS, the Town Bookkeeper has reviewed the funds in the impacted lines and recommends the transfer to the Budget Officer and Town Board; and WHEREAS, the Bookkeeper is recommending a budget transfer of $1,20 from A , Planning, Stenographer to A , Planning, ECB, Stenographer; and NOW, THERFORE, BE IT RESOLVED, the Town Board authorizes a budget transfer of the $ 1,20 from A to A Attachment # 17 RESOLUTION NO : AUTHORIZE WATER SUPERINTENDENT TO REQUEST QUOTES FOR MATERIALS FOR EXTENSION #41 WHEREAS, the Town of Canandaigua has received approval from the New York State Comptroller s Office for water district extension #41 (County Road 32); and WHEREAS, the recommendation of the Water Superintendent is to solicit bids for materials at this time; and NOW, THEREFORE BE IT RESOLVED, the Canandaigua Town Board hereby authorizes the Water Superintendent to request material quotes for said water district extension. RESOLUTION NO : APPROVE CONTRACT AGREEMENT FOR SNOW AND ICE CONTROL ON COUNTY ROADWAYS WHEREAS, the Town of Canandaigua has received from Ontario County a contract agreement for snow and ice control services on County roadways for the period of 10/01/2017 to 09/30/2018; and WHEREAS, the recommendation of the Highway Superintendent is to accept this contract with the understanding that the Town will submit the required Ontario County paperwork for the base Page 12 of 26

13 reimbursement rate of $5,60 per mile, an increase of $100 per mile from the previous contract agreement; and NOW, THEREFORE BE IT RESOLVED, the Canandaigua Town Board hereby approves the contract agreement with Ontario County for snow and ice control services and directs the Supervisor to execute said agreement. Attachment # 18 RESOLUTION NO : AUTHORIZE BUDGET ADJUSTMENT AND PURCHASE OF TRANSFER STATION COMPACTOR, CONTAINER AND COVERS WHEREAS, the Town of Canandaigua anticipates receipt of $47, in grant funds from the Dormitory Authority of the State of New York (DASNY) for improvements to the transfer station; and WHEREAS, the Town of Canandaigua has received quotes from Cyncon Equipment for the purchase of one (1) Marathon RJ yard stationary compactor for $26,00, one (1) Marathon RJ40-OC container for $12,106.00, and Wastequip ROC sliding container covers with stand for $5, each, the prices of which meet terms and condition of the respective NJPA awarded contracts for cooperative purchasing; and NOW, THEREFORE BE IT RESOLVED, the Canandaigua Town Board hereby authorizes the Bookkeeper to amend the 2017 budget as follows: increase revenue account A.3001, NYS Aid by $47, and increase expenditure line A , Transfer Station Grant Improvement by $47,463.94; and BE IT FURTHER RESOLVED, the Canandaigua Town Board hereby authorizes the Highway Superintendent to execute the purchase of one (1) Marathon compactor, one (1) Marathon container, and four (4) Wastequip covers with stand from Cyncon Equipment for a total cost of $60, to be charged to the budget line A ; and BE IT FINALLY RESOLVED, the Town Clerk shall distribute copies of this resolution to the Bookkeeper, Budget Officer, and Highway Superintendent. Attachment # 19 RESOLUTION NO : AUTHORIZE CREATION OF BUDGET ACCOUNT LINE FOR HIGHWAY FACILITY SITE DEVELOPMENT AND BUDGET TRANSFER WHEREAS, the Canandaigua Town Board wishes to construct the new Highway Facility in a fiscally responsible manner; and WHEREAS, the Town Highway Department has the equipment and ability to perform the site development at a cost savings to the Town; and WHEREAS, the Highway Superintendent has estimated a budget for site development materials totaling $150,00; and NOW, THEREFORE BE IT RESOLVED, the Canandaigua Town Board hereby authorizes the Bookkeeper to create the budget line: H Hwy Garage.Site Development.Hwy Facility; and Page 13 of 26

14 BE IT FINALLY RESOLVED, the Canandaigua Town Board hereby authorizes the bookkeeper to make the following budget transfers: Account # Description From To CAPITAL PROJECT FUND H Construction Contingency $150,00 H Hwy Garage.Site Development $150,00 Attachment # 20 RESOLUTION NO : APPROVE REAL LEASE MUNICIPAL APPLICATION WHEREAS, the Town Board is responsible for the general oversight of the Town s operations and finances; and WHEREAS, the Town Manager and Highway Superintendent recommend municipal lease purchasing as an alternative to outright purchase of Highway vehicles and equipment; and WHEREAS, Real Lease has provided a Municipal Application and Municipal Lease Purchase Proposal for the purchase of two (2) Kenworth snow plow trucks and one (1) John Deere Excavator to be divided into four (4) annual lease payments; and NOW, THEREFORE BE IT RESOLVED, that the Town Board hereby wishes to further explore the option of municipal leasing and therefore authorizes the Town Manager to complete and submit the Municipal Application from Real Lease. Attachment # 21 RESOLUTION NO : SETTING A PUBLIC HEARING ON THE DRAFT WATER MASTER PLAN; AND SEQR INTENT TO DECLARE LEAD AGENCY WHEREAS, the Town Board of the Town of Canandaigua (herein after referred to as Town Board ) is considering the adoption of a new Water Master Plan prepared by MRB Group; and WHEREAS, the Town Board would like to hear from residents about the draft master plan; and WHEREAS, the draft Water Master Plan prepared by MRB Group and dated September 30, 2017 has been reviewed and is available to be viewed on the Town s website; and WHEREAS, the Town Board wishes to refer the proposed conservation easement to the Town of Canandaigua Planning Board, Environmental Conservation Board, and Zoning Board of Appeals, as well as the Ontario County Planning Board; and WHEREAS, the Town Board intends to determine said draft master plan is classified as an Unlisted Action under the SEQR Regulations per 617 of the NYS Department of Environmental Conservation Law; and WHEREAS, the Town Board intends to declare itself as the Lead Agency on the proposed action; and Page 14 of 26

15 NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby establishes a public hearing for the proposed Water Master Plan to be held on November 20, 2017 at 6:00 pm at the Canandaigua Town Hall located at 5440 Route 5 & 20 West, Canandaigua, NY 14424; and BE IT FURTHER RESOLVED, the Town Board directs the Town Manager to refer the proposed action to the Town of Canandaigua Planning Board, Environmental Conservation Board, Zoning Board of Appeals, and the Ontario County Planning Board; and BE IT FINALLY RESOLVED, the Town Clerk is directed to provide notice of said public hearing. RESOLUTION NO : ADOPTION OF TOWN OF CANANDAIGUA WATER DISTRICT POLICY Attachment # 22 WHEREAS, the New York State Comptroller s Office has recommended the Town of Canandaigua establish policies for certain items in order to provide direction to employees; and WHEREAS, the Canandaigua Town Board would like to establish a policy to guide operation of the Town of Canandaigua water districts; and WHEREAS, the Canandaigua Town Board had considered a draft Water District Policy; and WHEREAS, the Canandaigua Town Board wishes to adopt such policy in order to solidify sound practices currently in effect; and NOW, THEREFORE BE IT RESOLVED, that the Town Board of the Town of Canandaigua hereby adopts the Water District Policy. Attachment # 23 RESOLUTION NO : PURCHASE OF SONICWALL DEVICE AND LICENSING SOFTWARE WHEREAS, the Town Clerk s office received notification from the Town s IT company, Integrated Systems, of the need to replace the existing SonicWall Security / Firewall Appliance due to the switchover from DSL to Fiber Optics; and WHEREAS, the Technology Committee received a quote from Integrated for the Security / Firewall Appliance and two-year license at a combined cost of $1,22; and WHEREAS, per the Town s adopted Procurement Policy an additional quote is required to be obtained as the cost exceeds $1,00; and WHEREAS, the Town Clerk did obtain a quote for the Appliance and software license from two other vendors of which exceed the quote received from Integrated Systems; and NOW THEREFORE BE IT RESOLVED, the Technology Committee hereby recommends to the Town Board to purchase the SonicWall TZ300 Network Security Firewall/Appliance at a cost of $ (A ) and the two-year licensing software at a cost of $ (A ) from Integrated System at a total cost not to exceed $1,22. Page 15 of 26

16 RESOLUTION NO : ADOPTION OF WATER SUPPLY CYBERSECURITY VULNERABILITY ASSESSMENT AND EMERGENCY RESPONSE PLAN Attachment # 24 WHEREAS, New York State Public Health Law Section 1125: Water Supply Emergency Plans requires the Town of Canandaigua, as a community water system administrator, to complete a Cybersecurity Vulnerability Assessment and submit to the NYS Department of Health by the 1st of January, 2018; and WHEREAS, the Water Superintendent and Town Manager have drafted a proposed Cybersecurity Vulnerability Assessment and Emergency Response Plan; and NOW, THEREFORE BE IT RESOLVED, the Canandaigua Town Board hereby adopts the Cybersecurity Vulnerability Assessment and Emergency Response Plan as an appendix to the current Vulnerability Assessment and the current Emergency Response Plan; and BE IT FURTHER RESOLVED, the Town Board directs the Water Superintendent to submit the Cybersecurity Vulnerability Assessment to the Local Health Department. Attachment # 25 RESOLUTION NO : ADOPTION OF AMENDMENT TO THE TOWN OF CANANDAIGUA INFORMATION TECHNOLOGY AND DATA BREACH NOTIFICATION POLICY WHEREAS, Section 208 (8) of the State Technology Law requires municipalities and other local agencies to adopt Information Technology use policies and a breach notification policy; and WHEREAS, the Technology Committee has recommended a change to the Town of Canandaigua Information Technology and Data Breach Notification Policy relating to Section X of the policy; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby adopts the amendment to the Town of Canandaigua Policy on the Use of Information Technology Resources including Data Breach Notification; and BE IT FURTHER RESOLVED, the Town Board directs the Town Manager to fully implement the Town of Canandaigua Policy on the Use of Information Technology Resources as amended. Attachment # 26 RESOLUTION NO : AUTHORIZATION FOR TOWN MANAGER TO RELEASE REQUEST FOR PROPOSALS (RFP) FOR LANDSCAPING SERVICES TO INCLUDE TREE PLANTINGS AT MILLER PARK WHEREAS, the Town of Canandaigua Town Board (herein after referred to as Town Board ) hired Charlie Miller of Mayflowers to design a planting plan and tree species list for the tree plantings at Miller Park in 2014; and WHEREAS, the Town Board wishes to implement that plan and continue to move forward with the construction of Miller Park; and Page 16 of 26

17 WHEREAS, the Town Manager has prepared a Request for Proposals (RFP) in order to receive bids on the landscaping services, specifically the tree plantings, as designed by Charlie Miller and in accordance with the Site Plan developed by MRB Group; and WHEREAS, a copy of the draft RFP has been reviewed; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby directs the Town Manager to release the RFP for landscaping services and tree plantings at Miller Park per the planting plans and tree species list designed by Charlie Miller in the spring of 2014 and the site plan designed by MRB in Attachment # 27 RESOLUTION NO : ACCEPTANCE OF MAYFLOWER GARDENS QUOTE FOR THE PLANTING OF TREES TO SERVE AS A BUFFER AROUND THE PRIVATE RESIDENCE ADJOINING MILLER PARK AND AUTHORIZATION FOR TOWN MANAGER TO EXECUTE DOCUMENTS WHEREAS, the Town of Canandaigua Town Board (herein after referred to as Town Board ) wishes to move forward with the construction of Miller Park; and WHEREAS, there is a private residence adjoining to, and surrounded on two sides by Miller Park and the Director of Parks and Recreation has been working with the property owner for planned improvements at the park and wishes to plant trees around both abutting sides of the private property in order to provide the family residing at the property with some privacy from future visitors to Miller Park; and WHEREAS, the Director of Parks and Recreation has received and reviewed quotes for the purchase and installation of those trees; and WHEREAS, the Director of Parks and Recreation is recommending to the Town Board the acceptance of the quote from Mayflower Gardens, Ltd. in the amount of $ 3, for the purchase and installation of trees around the house abutting Miller Park; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua authorizes the Town Manager to execute any and all documents relative to the acceptance of the quote from Mayflower Gardens, Ltd. in the amount of $ 3, dated Sept 14, 2017 for the purchase and installation of trees to be planted around the house abutting Miller Park at a cost not to exceed $ 3, to be funded through Town of Canandaigua 2017 Town Budget A Attachment # 28 RESOLUTION NO : AUTHORIZATION FOR PURCHASE AND PLACEMENT OF A GAZEBO AT MILLER PARK WHEREAS, the Town of Canandaigua Town Board (herein after referred to as Town Board ) wishes to move forward with the construction of Miller Park and approved plans as designed by MRB Group in 2015 include the placement of a gazebo on the upper portion of the park; and WHEREAS, the Director of Parks and Recreation has gathered quotes for the purchase and placement of a gazebo at Miller Park and those quotes have been reviewed; and Page 17 of 26

18 WHEREAS, the Director of Parks and Recreation is recommending to the Town Board the acceptance of the quote from Yellow Barn in the amount of $ 4,00 for the purchase and delivery of a 12 foot by 12 foot gazebo for Miller Park; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua authorizes the Town Manager to execute all documents relative to the acceptance of the quote from Yellow Barn in the amount of $ 4,00 dated October 6, 2017 for the purchase and delivery of a gazebo for Miller Park at a cost not to exceed $ 4,00 to be funded through Town of Canandaigua 2017 Town Budget A Attachment # 29 RESOLUTION NO : AUTHORIZATION FOR TOWN OF CANANDAIGUA TOWN MANAGER TO SIGN STORMWATER CONTROL FACILITIES MAINTENANCE AGREEMENT FOR 2311 STATE ROUTE 332 (ONTARIO HONDA) WHEREAS, the Town of Canandaigua and JAN Rte. 332 Realty Corp (the property owner of 2311 State Route 332, Canandaigua), wish to enter into a stormwater control facilities maintenance agreement to provide for the long term maintenance and continuation of permanent stormwater control measures, located at 2311 State Route 332, as detailed in plans titled Stormwater Pollution Prevention Plan & SWPPP Notes and Details last revised July 13, 2016 and approved by the Town of Canandaigua Planning Board on August 16, 2016, and; WHEREAS, the Town of Canandaigua as an MS4 is required to obtain storm water control facilities maintenance agreements on new projects located within the Town of Canandaigua, and; WHEREAS, the Town and the property owner desire that the permanent stormwater control measures be constructed, as detailed on the approved project plans, and thereafter be maintained, cleaned, repaired, replaced, and continued in perpetuity by the property owner (Ontario Honda) in order to ensure optimum performance of the components, and; WHEREAS, the property owner (JAN Rte. 332 Realty Corp) shall be responsible for all expenses related to the maintenance of the stormwater control measures; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua authorizes the Town Manager to sign the Stormwater Control Facilities Maintenance Agreement between the Town of Canandaigua and JAN Rte. 332 Realty Corp for the stormwater facilities located at 2311 State Route 332. Attachment # 30 RESOLUTION NO : SOIL EROSION, SEDIMENT CONTROL, LANDSCAPING, UTILITY AND SITE DEVELOPMENT SURETY FOR CREEKVIEW APARTMENTS 3000 COUNTY ROAD 10 (TAX MAP #S , , , AND ) WHEREAS, the Town of Canandaigua Planning Board has granted a final phased site plan approval for the construction of a multi-family apartment complex, Creekview Apartments, 3000 County Road 10, Canandaigua (Tax Map #s , , , AND ), owned by Greg Westbrook; and WHEREAS, the Town of Canandaigua Planning Board has determined that a surety is to be provided and accepted by the Town Board prior to the issuance of building permits; and Page 18 of 26

19 WHEREAS, the Town Engineer (MRB Group) has reviewed the proposed estimates and found them to be satisfactory to meet the conditions of approval and the work to be completed; and WHEREAS, the applicant has provided a Letter of Credit in the amount of $ 1,335, for the purposes of the soil erosion and sediment control surety; and NOW, THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby approves and accepts a soil erosion and sediment control surety in the total amount of $ 1,335, in the form of a Letter of Credit. Attachment # 31 RESOLUTION NO : AUTHORIZATION TO JOIN WITH CANANDAIGUA CHAMBER AND CITY OF CANANDAIGUA ECONOMIC DEVELOPMENT TEAMS FOR CONCEPT MAPPING ECONOMIC DEVELOPMENT PROJECT WHEREAS, the Town of Canandaigua and the City of Canandaigua have identified possible short term shared service action items including exploration of shared economic development efforts on behalf of the greater Canandaigua Community; and WHEREAS, the Town of Canandaigua economic development team has met with the City of Canandaigua economic development team and representatives of the Canandaigua Chamber; and WHEREAS, the Town, City, and Chamber wish to explore the identification of opportunities for common goals pertaining to economic development through concept mapping; and WHEREAS, a representative of the Town economic development team and Canandaigua Chamber has volunteered to help lead the process of concept mapping; and WHEREAS, the Town of Canandaigua economic development team is recommending the process to further identify the needs in the existing business community along with opportunities which might be available in the greater Canandaigua community; and WHEREAS, the cost associated with the concept mapping software is anticipated to be approximately $3,40 to be split evenly between the Town of Canandaigua, City of Canandaigua, and the Canandaigua Chamber; and WHEREAS, the Chamber has volunteered to help lead the effort on behalf of the Chamber, City, and Town by holding the annual license agreement for the software license; and WHEREAS, it is anticipated the software would only need to be purchased for one year for this project, and may involve the use of the software for one year for other strategic initiatives; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby authorizes the Town Manager to implement the concept mapping process on behalf of the Town of Canandaigua at a cost not to exceed $ 1,20 to be paid from Town of Canandaigua budget line A Attachment # 32 Page 19 of 26

20 RESOLUTION NO : ACCEPTANCE OF ELLISON CONSERVATION PROPOSAL FOR THE REPAIR OF HUNN CEMETERY HEADSTONES DAMAGED IN AUTOMOBILE ACCIDENT AND AUTHORIZATION OF TOWN MANAGER TO EXECUTE DOCUMENTS WHEREAS, the Town of Canandaigua Town Board (herein after referred to as Town Board ) wishes to repair the damages that were the result of a hit-and-run automobile accident at Hunn Cemetery in August 2017; and WHEREAS, the Town Historian is recommending to the Town Board the acceptance of the quote from Ellison Conservation Option B to repair the two headstones damaged in the accident; and WHEREAS, the Town Board intends to accept the Ellison Conservation proposal dated September 14, 2017 to complete the repairs at a cost not to exceed $ 1,025.00; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua authorizes the Town Manager to execute all documents relative to the acceptance of the Ellison Conservation proposal dated September 14, 2017 for the repair of two headstones at Hunn Cemetery with a cost not to exceed $ 1, to be funded through the 2017 General Budget A Attachment # 33 RESOLUTION NO : UPTOWN FEASIBILITY STUDY, DOT REQUEST FOLLOW UP, AND REVIEW OF SPEED LIMIT ON NORTH ROAD WHEREAS, the Town of Canandaigua Town Board (herein after referred to as Town Board ) has previously received a request from the Canandaigua School District, former Superintendent Lynn Erdle, requesting a left turn signal at the intersection of Route 332 and Airport Road; and WHEREAS, the Town Board approved Resolution # (April 17, 2017) including the authorization for this request to be submitted to the New York State Department of Transportation and has not received a response; and WHEREAS, the new Canandaigua City School Superintendent Jamie Farr has contacted Town Supervisor Greg Westbrook to request consideration be given for the speed limit to be reduced along North Road in proximity to Canandaigua Academy; and WHEREAS, the Town of Canandaigua has been awarded a grant through the Federal Budget and Genesee Transportation Council (GTC) to conduct a feasibility study of the Uptown area including North Road and Airport Road associated with these concerns along with many other items including pedestrian routes, users of wheel devices, lighting, and other concerns; and WHEREAS, the Town Manager is in the process of forming a steering committee associated with the grant and work to begin in this area, and intends to include a representative from the Canandaigua School District, DOT, GTC, Town of Canandaigua Complete Streets, Town Highway Superintendent representative, Town of Canandaigua CIC, Ontario County, and others associated with this portion of the Town of Canandaigua; and WHEREAS, the request associated with Airport Road and North Road from the Canandaigua School District would be helpful information to have as the steering committee begins their work; and Page 20 of 26

21 WHEREAS, the Town Manager has recently surveyed residents of the South side of North Road to ask for feedback associated with a number of topics including the question of speed (residents along the North side of North Road will be contacted next); and WHEREAS, a majority of residents to date have indicated support for the further examination of the speed limit along North Road; and WHEREAS, the Town Board wishes to express support for the work beginning associated with the feasibility study of Uptown, and also wishes to follow up on these requests by the Canandaigua School District; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua directs the Town Clerk to submit a TE-9 request to the Ontario County Department of Public Works associated with North Road speed limit request; and BE IT FURTHER RESOLVED, the Town Board of the Town of Canandaigua directs the Town Clerk to submit a certified copy of this resolution to the New York State Department of Transportation, the Canandaigua City School District Superintendent, the Canandaigua Town Highway Superintendent and the Canandaigua Town Manager. Attachment # 34 RESOLUTION NO : REQUESTING HOME RULE LEGISLATION TO ALLOW FOR SHARED SERVICES RELATING TO COURT FOR TOWN AND CITY OF CANANDAIGUA WHEREAS, the Governor and New York State Legislature are encouraging shared services between municipalities; and WHEREAS, the Legislature enacted Part BBB of Chapter 59 of the Laws of 2017 to convene a shared services panel and shared services property tax savings plan in each County; and WHEREAS, the Town of Canandaigua and the City of Canandaigua participated in the Ontario County Property Tax Savings Plan and panel in order to identify opportunities for furthering of shared services; and WHEREAS, an opportunity identified was a potential cost avoidance of expenses associated with the cost of construction of a new court facility, due to security requirements and meeting space needs, for the Town of Canandaigua at an estimated $ 1,729,00; and WHEREAS, the Canandaigua Town Hall (location of Town Court) and the Canandaigua City Hall (location of City Court) are located 1.64 miles from one another; and WHEREAS, the Canandaigua City Court facility is already equipped with the proper security measures and is generally available when Canandaigua Town Court holds session; and WHEREAS, the Canandaigua Town Board is considering the relocation of the Canandaigua Town Court to the Canandaigua City Court facility (City Hall) while continuing to operate as a separate Town Court system, just collocating at the same premises; and WHEREAS, the location of the Courts in one building would make it easier for the public to know where to go for court rather than separate locations at the City Hall and Town Hall; and Page 21 of 26

22 WHEREAS, both municipalities have an ongoing need for proper meeting space; and the location of the Town Court in the City Court facility would allow both the Town and City to more easily access meeting space when needed at the Town Hall; and WHEREAS, the Town of Canandaigua Town Board held a public hearing relating to the movement of the Town Court to the City Court facility on October 16, 2017 to receive comments from residents of the Town of Canandaigua; and WHEREAS, it is the understanding of both municipalities current state law does allow for Inter- Municipal Agreements; however, current State Law does not specifically provide authorization for sharing of services between Town Courts and City Courts; and WHEREAS, it is also the understanding of Town Officials that a Town Justice is not able to sit at a City Court due to the differences between laws relating to City and Town Courts; and WHEREAS, it would seem to make sense for Town Justices or City Court Judges to provide support to one another as backup if needed to continue to further the promotion of shared services; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby calls upon the New York State Legislature to enact legislation which would allow the sharing of services between Town Courts and City Courts; and BE IT FURTHER RESOLVED, the Town Board of the Town of Canandaigua hereby requests home rule legislation to allow the Town of Canandaigua Town Court to be physically located in the Canandaigua City Court facility at 2 North Main Street, Canandaigua (approximately 1.64 miles away from the existing Town Court facility); and BE IT FURTHER RESOLVED, the Town Board of the Town of Canandaigua requests New York State Senator Pamela Helming and New York State Assembly Leader Brian Kolb introduce home rule legislation on behalf of the Town of Canandaigua and the City of Canandaigua as identified in this resolution; and BE IT FINALLY RESOLVED, the Town Board of the Town of Canandaigua hereby directs the Town Clerk to provide certified copies of this resolution to NY Governor Andrew Cuomo, NYS Senator Pamela Helming, NYS Assembly Leader Brian Kolb, the NYS Association of Towns, the Canandaigua Town Manager, the Canandaigua City Manager, NYS Supreme Court Justice Craig Doran, and the Canandaigua Town Justices. RESOLUTION NO : APPOINTMENT OF DRAINAGE ADVISORY COMMITTEE WHEREAS, the Town of Canandaigua Town Board (herein after referred to as Town Board ) previously held on August 7, 2017 a meeting to hear directly from residents who were concerned or experiencing storm event drainage problems; and WHEREAS, the Town Board acknowledges the concerns and would like additional information to be researched and presented to the Town Board for consideration associated with these storm event drainage concerns; and WHEREAS, the Town Board wishes to understand options with existing drainage districts and explore opportunities for greater efficiency associated with special drainage districts, inventory of existing facilities, existing drainage special districts, possible funding sources, and other mechanisms associated with overall storm event drainage mitigation; and Page 22 of 26

23 WHEREAS, the Town Board wishes to additionally make available a mechanism for people to share concerns relating to drainage for further investigation; and WHEREAS, Mr. Chuck Oyler (Town of Canandaigua, Planning Board Deputy Chairman) has experience working with drainage advisory committees and public works projects associated with drainage concerns; and WHEREAS, two other residents have volunteered to serve as members of the Drainage Advisory Committee; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby appoints a Drainage Advisory Committee consisting of Chuck Oyler, Kathy Page, and Richard Krebs through December 31, 2017 which may be extended by the Town Board; and BE IT FURTHER RESOLVED, the Town Board appoints Mr. Chuck Oyler as Chair of the Drainage Advisory Committee; and BE IT FURTHER RESOLVED, the Town Board encourages the drainage committee to utilize the Town Engineer, Highway Superintendent, MS4 Stormwater Program Manager, Canandaigua Lake Watershed Council, and the Town Manager for support and assistance; and BE IT FURTHER RESOLVED, the Town Board charges the Drainage Advisory Committee to review existing circumstances including existing inventories of drainage districts and utilities to determine if a Drainage Master Plan is needed, which might include a more in depth analysis; or if action items could be completed for mitigation; and BE IT FURTHER RESOLVED, the Town Board directs the Drainage Advisory Committee to consider all short-term and long-term drainage mitigation measures and report to the Town Board for further consideration; and BE IT FINALLY RESOLVED, the Drainage Advisory Committee should report to the Town Board monthly on findings or recommendations associated with their work. RESOLUTION NO : DIRECTING THE TOWN MANAGER TO PREPARE DOCUMENTS FOR CONSERVATION EASEMENT AT 2235 COUNTY ROAD 28 Attachment # 35 WHEREAS, the Town of Canandaigua Town Board (herein after referred to as Town Board ) is considering the acceptance of a proposed dedicated conservation easement by the land owner of 8.8 acres at 2235 County Road 28; and WHEREAS, on August 21, 2017 the Town Board was presented with information by the property owner to request a conservation easement be placed on his property at 2235 County Road 28; and WHEREAS, the Town Board held a public hearing on acceptance of the proposed conservation easement at 2235 County Road 28 at their meeting on September 18, 2017 and continued the public hearing until October 16, 2017 in order to provide an opportunity to receive additional information about the proposed action; and WHEREAS, on September 28, 2017 the Town Board directed the Town Manager to research additional information regarding the anticipated costs associated with acceptance of the proposed conservation easement; and Page 23 of 26

24 WHEREAS, the Land Trust Association s conservation tools online calculator anticipates the annual stewardship costs at $ , and anticipates annual costs needed to defend against major violations at $ 2,393.00; and WHEREAS, based on information and resources provided by members of the Town of Canandaigua Environmental Conservation Board, Planning Board, Land Trust Association, Open Space Team Members, Town staff, and the property owner the Town Manager estimates the following costs associated with acceptance of the proposed conservation easement for at 2235 County Road 28: Survey (update existing survey to show easement): $ 50 Legal Expenses (including filing and draft language): $ 1,50 Est. staff time 30 hours (based on average rate $ 25/hr): $ 75 Estimated Initial costs: $ 2,75 Estimated Annual Costs: Stewardship: $ Legal: $ 2, $ 3, WHEREAS, the Town of Canandaigua Open Space and Conservation Team is currently in the process of writing an Open Space and Conservation Master Plan that will include information on the evaluation of conservation easements, open space needs, mapping of key parcels, and financial information relating to conservation easements; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby finds the proposed conservation easement at 2235 County Road 28 to be of value for the protection of conservation and open space; and BE IT FURTHER RESOLVED, the Town Manager is hereby directed to prepare draft documents with staff, and legal assistance in order for the Town Board to consider the acceptance of the proposed conservation easement. Attachment # 36 RESOLUTION NO : SOIL EROSION AND SEDIMENT CONTROL SURETY FOR 3394 AND 3396 FALLBROOK PARK (TAX MAP #s AND ) WHEREAS, the Town of Canandaigua Development Office has approved an application for the demolition of a single family residence and a garage on 3394 and 3396 Fallbrook Park, Canandaigua (Tax Map #s and ), owned by Russell Brandon; and WHEREAS, the Town of Canandaigua Development Office has determined that a soil erosion and sediment control surety is to be provided and accepted by the Town Board prior to the issuance of building permits; and WHEREAS, the Town Code Enforcement Officer has reviewed the proposed estimates and found them to be satisfactory to meet the conditions of approval and the work to be completed; and WHEREAS, the applicant has provided a check in the amount of $ 6, for the purposes of the soil erosion and sediment control surety; and Page 24 of 26

25 WHEREAS, the Town Manager has approved the issuance of permits and acceptance of the soil erosion and sediment control surety in an amount of $ 6, pending Town Board approval per (F) of the Town of Canandaigua Town Code; and NOW, THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua hereby approves and accepts a soil erosion and sediment control surety in the total amount of $ 6, in the form of a check. Attachment # 37 RESOLUTION NO : AUTHORIZATION FOR TOWN OF CANANDAIGUA TOWN MANAGER TO SIGN STORMWATER CONTROL FACILITIES MAINTENANCE AGREEMENT FOR 1880 STATE ROUTE 332 (STELLA S FLORIST) WHEREAS, the Town of Canandaigua and Stella s Florist, LLC (the property owner of 1880 State Route 332, Canandaigua), wish to enter into a stormwater control facilities maintenance agreement to provide for the long term maintenance and continuation of permanent stormwater control measures, located at 1880 State Route 332, as detailed in plans titled Grading and Erosion Control Plan last revised February 3, 2016 and approved by the Town of Canandaigua Planning Board on February 26, 2016; and WHEREAS, the Town of Canandaigua as an MS4 is required to obtain storm water control facilities maintenance agreements on new projects located within the Town of Canandaigua; and WHEREAS, the Town and the property owner desire that the permanent stormwater control measures be constructed, as detailed on the approved project plans, and thereafter be maintained, cleaned, repaired, replaced, and continued in perpetuity by the property owner (Stella s Florist, LLC) in order to ensure optimum performance of the components; and WHEREAS, the property owner (Stella s Florist, LLC) shall be responsible for all expenses related to the maintenance of the stormwater control measures; and NOW THEREFORE BE IT RESOLVED, the Town Board of the Town of Canandaigua authorizes the Town Manager to sign the Stormwater Control Facilities Maintenance Agreement between the Town of Canandaigua and Stella s Florist, LLC for the stormwater facilities located at 1880 State Route 332. Approval of the following Town Board Meeting Minutes: September 18, 2017 Attachment # 38 Payment of the Bills Abstract Claim Fund Totals presented by Town Clerk Voucher Summary Report for Town Board signatures (By signing, Town Board members represent they have reviewed the purchases for compliance with the Town s approved policies & approve of the prepared Voucher Summary Report and the attached invoices) Utility Abstract dated 10/05/2017 totaling $8, General fund $4, Highway fund $46.49 Page 25 of 26

26 Water fund $3, Abstract dated 10/10/2017 totaling $1,871, General fund $133, Highway fund $265, Water fund $78, Capital projects $1,386, Lighting districts $1, TA fund $6, Special Run Abstract dated 10/5/2017 totaling $6, General fund $6, Privilege of the Floor Other Business Privilege of the Floor Executive Session, as requested Adjournment Page 26 of 26

27 ATTACHMENT 1

28 Dennis Brewer, Director of Parks and Recreation, report to Town Board for October 16, Adirondack Getaway: There were 48 individuals that took part in this trip. Thirteen were from the Town of Canandaigua. It was beautiful weather for a cruise on Lake George and a train ride on the Saratoga and North Creek Railway. I am planning on other trips for seniors next year. Miller Park: Mayflower Gardens Ltd. had the lowest quote for planting of 17 trees around the house at the corner of Route 21 and 32. The bid was $3783. Resolution for approval of a RFP for the tree planting project at Miller Park. This would include the preparation, planting, etc. of between 90 and 100 trees. I met with Edith Davey to discuss a plan for the area off Bliss Road. She has come up with a design that would make the area a bird habitat that would have food, cover and a place for nesting. I can t thank Edith enough for the help she has given me with projects at the town parks. Roofs: I had an ad for the replacement of the roofs on Tilipe, Anekule and the women s bathroom. We did not receive any bids. Resolution for Gazebo. The lowest bid was from Yellow Barn for a 12 x 12 gazebo for $4000. Cabin Rentals: The Park and Recreation Committee is recommending that town employees that do not live in the town can rent the cabins at Onanda Park for the same rate as town residents. Halloween at Onanda: Save the date October 28 from 3:00 to 5:00 Meeting: The next Park and Recreation Committee meeting is October 25 at 6:00 at town hall.

29 Draft Minutes Town Of Canandaigua Parks and Recreation/Trails September 27, :00pm Canandaigua Town Hall Members Present: Ali Schenk, Chairperson, Stephanie Kunes, Mark MacNeil, Karen Parkhurst, Lizzy Page, Eric Cooper, Jean Chrisman, Dennis Brewer. Town Clerk, Jean Chrisman attended the meeting to discuss the committee s recommendation of fundraising groups using town parks for their events. Should the town allow all groups access to the town parks for their fundraising events? After a lengthy discussion it is the committee s recommendation to the town board that all groups regardless of affiliation be allowed to use the town parks if they meet the conditions/guidelines as set by the town board. The committee also agreed that 2 weeks notice of cancelation should stand in order to receive a refund vs a 30-day notice. Additionally, the committee agreed that Town of Canandaigua employees who are not Town of Canandaigua residents be allowed to access the parks at the same cost as a resident. Douglas McCord reviewed the P&M master plan and will forward revisions to the committee in the next few days. Dennis provided his report. Meeting adjourned at 7:35pm Next meeting October 25, 2017 at town hall

30 Highway and Water Superintendent report. Oct. 16 th 2017 Highway Water 1. Finishing road work and drainage. 2. Preparing equipment for winter 1. Public works meet with MRB on the water master plan. 2. Fire hydrant maintenance 3. Water bills are out and a reminder that you must pay your bill by the 31 st of it will be relieved on to your tax bill. 4. The NYS comptroller has approved water ext. 41 to move forward. Other items 1. Continue to work on the highway facility 2. Finished the storm water pond on 5 & A resolution to purchase covers for the open top containers. This is a requirement from the DEC that the town has to comply with.

31 Assessor s Report October 16, 2017 Year to date we have 98 sales in Town ranging from $56,000 to $1,425,000 with a median price of $258,500. I am currently working on the updates for our 2 largest assessment neighborhoods, Public water & non-public water, which include all residential properties not waterfront, in a subdivision, or having a lake view. Last week was the State Assessors Annual meeting and conference in Lake Placid, where I attended classes about assessment record retention, assessment revaluations, market adjustments, and legislative updates. Respectfully submitted, Christopher Lyon, IAO

32 Town Historian's Report for October 16th, On Friday and Saturday, September 29th and 30th, I attended and worked at the "Fun on the Farm Day" at the Fred Lightfoot farm on Depew Road in Stanley. 2. Special Event activities are progressing very well. This past Friday, October 13th, we presented a Square Dance at the City of Canandaigua Fire Hall at the Phelps Street station. On October 28th, we will be hosting the Halloween Party at Onanda Park from 3-5pm. Hope we will have another good attendance at Onanda. 3. On October 12th, I will be attending a Group Meeting in Hopewell, regarding a discussion concerning an Agricultural Museum proposed for Routes 5 & 20 between Canandaigua and Geneva. I am a member of this committee. 4. Sarah Reynolds and I are presently contacting some potential overseers for all of our Cemeteries of which there are 8 in the Town of Canandaigua, not counting Pine Bank in Cheshire which we do not maintain. The purpose is to ask residents to keep an eye on the cemeteries and to report anything unusual that requires our attention. 5. On November 8th, I will be presenting a program on "West Lake Rd. - The Road to Onanda" for the Iroquois Power Squadron of Rochester. This is the second time I have presented to this very interesting group. Respectfully submitted, Ray Henry

33 Town Clerk Report for the October 16, 2017, Town Board Meeting 1. Monthly Financial Report: Revenues collected in the Town Clerk s office for the month of September 2017 totaled $25, (see attached). 2. Dog Enumeration: The response from the Town residents regarding the dog enumeration is going very well. During the months of August and September, a total of 227 new dog licenses were issued and 223 licenses were renewed (compared to 2016 when there were 27 new dog licenses and 263 renewals). Town residents are continuing to return the yellow postcards. The return date for the postcards and/or license any unlicensed dog is Wednesday, November 1, Meeting with Parks & Recreation Committee: On Wednesday, September 27, I met with the Parks and Recreation Committee to discuss park rentals for 5K s, bike tours, Polar Plunge, etc. After a brief discussion, the Committee s recommendation is to allow organizations reserve the Town s facilities with no additional requirements of being a nonprofit organization or where the proceeds from the event must benefit the community. 4. Resolutions: A. Appointment Of Full-Time Deputy Town Clerk And Sub-Registrar Please let me know if you have any questions. Submitted by, Jean Chrisman Jean Chrisman Town Clerk c:\users\spierce\appdata\local\microsoft\windows\temporary internet files\content.outlook\uvky0lx9\ report to town board.doc Page 1 of 1

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36 TOWN OF CANANDAIGUA TOWN MANAGER MONTHLY REPORT October 16, 2017 PERSONNEL KUDOS: Earlier this month a resident called to let me know that he was struck by a passing motorist while riding his bicycle. A Town of Canandaigua employee stopped in a Town truck to help make sure the man was ok, and to help him up with his bicycle. The resident wanted to express his appreciation for the kindness and support. Kudos to the employee, and all of our employees who continuously support our Town residents. Ice Cream Social: Thank you to Town Clerk Jean Chrisman for organizing our recent ice cream social for employees of all departments to be able to spend a lunch break together. The ice cream social was paid for with the proceeds from returning can and bottle deposits that are left in the town hall. Thank you Jean! FINANCIAL PLANNING 2018 Budget: As you are aware, the agenda includes the 2018 Town Budget. Associated with the adoption of the budget are a number of resolutions including: Budget Amendment # 1 (items identified at the Finance Committee); Budget Amendment # 2 (moving the F Fund to S.247 per direction of the NYS Comptroller s Office); Budget Amendment # 3 (a decrease in the proposed tax levy versus the preliminary budget, for residents in the Canandaigua Hopewell water district); Budget Amendment # 4 (a decrease in the proposed tax levy versus the preliminary budget, for residents in the Canandaigua Farmington water district). Your agenda also includes a resolution to set a public hearing on a local law which would rescind Local Law # 13 of 2017 regarding the tax cap. Since the 2018 budget is tax cap compliant, we are able to rescind the Local Law so that residents may qualify for a property tax rebate check provided the State of New York and the Governor once again issue those checks in The following is the new estimated unassigned fund balance report. Estimated Unassigned Fund Balance Policy Report: General Fund (A): $ 1,991,346* FBP: $ 492,050 / $ 1,968,200 Highway Fund (D): $ 450,807 FBP: $ 644,380 / $ 2,577,518 (under) Water Fund (F): $ 1,418,542 FBP: $ 142,956 / $ 571,825 (over) Park Fund (CM): $ 667,771 FBP: $ 48,000 / $ 195,000 (over) Fire District Fund (SF): $ 92,726 FBP: $ 142,064 / $ 568,258 (under) Lighting Districts: SL241 (Centerpointe): $ 2,351 FBP: $ 990 / $ 3,960 SL242 (Fox Ridge): $ 8,903 FBP: $ 1,875 / $ 7,500 (over) SL243 (Landings): $ 862 FBP: $ 60 / $ 240 (over)

37 TOWN OF CANANDAIGUA TOWN MANAGER MONTHLY REPORT October 16, 2017 SL244 (Lakewood): $ 4,221* FBP: $ 60 / $ 240 SL245 (Fallbrook): $ 6,919 FBP: $ 210 / $ 840 (over) Drainage Districts: SD241 (RT 332): $ 170,790* FBP: $ 11,250 / $ 45,000 SD241A (Lakewood): $ 26,812* FBP: $ 350 / $ 1,300 SD243 (Ashton): $ 12,594* FBP: $ 300 / $ 1,200 SD244 (Fox Ridge): $ 32,132* FBP: $ 450 / $ 1,800 SD245 (Landings): $ 9,423* FBP: $ 300 / $ 1,200 SD246 (OB): $ 14,993* FBP: $ 300 / $ 1,200 SD247 (Lakeside): $ 7,990* FBP: $ 250 / $ 1,000 SD248 (Waterford): $ 10,848* FBP: $ 750 / $ 3,000 SD249 (Stablegate): $ 18,073* FBP: $ 0 / $ 0 Water Districts: S241 (Nott #6): $ 1,146 FBP: $ 2,730 / $ 10,900 (under) S241A (Andrews): ($ 11) FBP: $ 1,000 / $ 3,700 (under) S241B (CdgaFarm): ($ 16,567) FBP: $ 30,400 / $ 121,600 (under) S243 (West Lake S): $ 2,611 FBP: $ 7,500 / $ 30,000 (under) S244 (Cramer # 9): ($ 32) FBP: $ 240 / $ 1,000 (under) S245 (Parrish St): $ 2,117 FBP: $ 200 / $ 1,100 (over) S245A (West Lake): $ 1,180 FBP: $ 3,600 / $ 14,400 (under) S245B (McIntyre): $ 396 FBP: $ 675 / $ 2,700 (under) S246 (Wyffels #10): $ 612 FBP: $ 1,350 / $ 5,400 (under) S246A (Cdga Bristol):$ 3,188 FBP: $ 7,500 / $ 30,000 (under) S246B (Emerson): $ 155 FBP: $ 2,250 / $ 9,000 (under) S247 (Cdga Cons): ($ 2,396) FBP: $ 42,750 / $ 171,000 (under) S247A (Adams #11): $ 118 FBP: $ 2,100 / $ 8,400 (under) S247B (Co Rd 30): ($ 1,652) FBP: $ 2,400 / $ 9,600 (under) S248 (Risser): $ 365 FBP: $ 60 / $ 300 (over) S248A (Hopkins): $ 5,125 FBP: $ 1,200 / $ 4,800 (over) S248C (Cdga Hope): $ 9,049 FBP: $ 10,200 / $ 40,800 (under) S248D (Hickox): ($ 35,000) FBP: $ 6,000 / $ 24,000 (under) S249 (Parrish Rd): $ 9,326 FBP: $ 2,850 / $ 11,400 S249A (Nott # 40): ($ 1,136) FBP: $ 1,000 / $ 3,600 (under) * Compliance with Fund Balance Policy (FBP) provided planned improvements where the levy of taxes in one budget year would place an unnecessary financial burden on taxpayers. Financial Accounting Software: Kris Singer, Samantha Pierce, and I have now participated in a couple of webinars relating to accounting software. We are going to continue to explore options to make a recommendation to you for replacing our unsupported system in The City of

38 TOWN OF CANANDAIGUA TOWN MANAGER MONTHLY REPORT October 16, 2017 Geneva and City of Canandaigua both use the same accounting software system, which is one of the systems we are currently evaluating. NYS Comptroller Audit: For the purposes of providing information to the public from my report. The NYS Comptroller s Office has completed an audit of the Town of Canandaigua for the time period January 1, 2015 through April 12, The Comptroller s office identified a number of opportunities for efficiency improvements, and provided recommendations. A full list of the audit, response, and recommendations is available on the Town s website under Financial & Audit Information (Comptroller). Corrective Action Plan: As part of the New York State Comptroller s Audit of the Town of Canandaigua we are required to develop a Corrective Action Plan (CAP) relating to the recommendations. The Town Board agenda includes a public hearing on the proposed CAP, a resolution for your consideration to approve the CAP, and included are updates on the plan. Online Banking: Earlier this month, the Bookkeeper and I met with representatives of Canandaigua National Bank to review opportunities relating to checks and balances of responsibilities and transaction notifications. As suggested by the NYS Comptroller s audit, we have now created an automatic notification system so that when a wire transfer is completed through online banking an is sent to me in order to provide an alert. Grants & Administration: Akoustis Technologies Inc.: The Town Board agenda includes a resolution to hire a firm to assist with the grant administration of the $ 750,000 New York State Community Development Block Grant (NYS CDBG) to assist in the expansion of Akoustis Technologies Inc. (NYS CDBG Project # 166ED884-17). GTC Uptown Feasibility: In response to our RFP we received eight responses from firms wishing to work with us on the Uptown and Mixed Use Feasibility Study. This study will include transportation, streets, intersections, pedestrian access, and accessibility for users of all wheeled devices. This is one of the fastest growing portions of the Town of Canandaigua. In response to the number of RFPs, I have formed a steering group to evaluate all of them in order to make a recommendation to you. The group is made up of representatives from the Genesee Transportation Council (Jodi Binnix and Darrin Ramsey), our Mixed Use Chair (Oksana Fuller), our Planning Board Chair (Tom Schwartz), a Town Board member (Terry Fennelly), Sarah Reynolds, and myself. Once a firm is selected, the grant includes a requirement for a Steering Committee which will include other representatives from community organizations,

39 TOWN OF CANANDAIGUA TOWN MANAGER MONTHLY REPORT October 16, 2017 staff, and Town officials. The current plan is to make a recommendation to you for your consideration at your November Town Board meeting. Cheshire Grant Application: As you are aware, we have submitted a grant application relating to engineering work for possible sanitary sewer in the hamlet of Cheshire. Another grant opportunity may have presented itself regarding Cheshire which we are further exploring at this time. PDR Applications: A total of 11 Purchase of Development Rights (PDR) applications were submitted to the Town of Canandaigua for consideration associated with our PDR program. The Town of Canandaigua Agriculture Advisory Committee will be meeting jointly with the Town of Canandaigua Environmental Conservation Board and a representative from Finger Lakes Land Trust on November 2 nd at 5:30pm in order to review and rank the PDR applications. As we have done in the past, the ranking of the parcels will be submitted to the Town Board for consideration of a Resolution to authorize a grant application to the NYS Department of Agriculture and Markets. It is anticipated Ag & Mkts will open their grant window for the PDR/FPIG grant applications in early As you are aware, this is a very competitive grant application process. DEVELOPMENT / PLANNING Open Space: The Open Space and Conservation Team is planning a public workshop on November 8 at 6:30pm at the Town Hall in order to share information about open space programs, and receive feedback from residents. This public workshop is part of the overall steps being taken as the team works towards a Town of Canandaigua Open Space and Conservation Master Plan. Economic Development: Your Town Board agenda includes a resolution which would authorize me to share the cost of concept mapping software with the City of Canandaigua and the Chamber of Commerce. The purpose behind the concept mapping project would be to identify goals individually of the City/Town/Chamber relating to economic development for our community. Common goals could then be worked on jointly, while the specific economic development teams could focus on projects relative to their specific organization. Additionally, the Economic Development Team recently toured Pactiv on a Business Retention Exchange visit. Pactiv shared with our team members the ongoing need for recruitment and retention of employees. Airport: The Canandaigua Airport held a public open house on September 21 st in order for residents to have an opportunity interact with airport officials and ask questions about future

40 TOWN OF CANANDAIGUA TOWN MANAGER MONTHLY REPORT October 16, 2017 operations. The airport is in the process of repaving and widening a few of the taxi ways. Additionally, the airport is in the planning stages of the construction of new T hangers. Creekview Apartments: The Creekview Apartments (DiMarco Project) now has approvals, and a pre-construction meeting was recently held associated with the project. Your agenda includes a resolution to accept the surety for the project. Soil Erosion Control installation has begun with the installation of silt fence, and construction entrances. The first phase of the project includes the construction of 98 apartments on County Road 10. Cheshire Glen: On September 19 th, the Town Engineer, Code Enforcement, Planning/Zoning Attorney, and I met with a number of residents and the developer of the Villas to discuss storm water drainage in the housing development. Residents expressed concern about the topography of certain driveways and the collection of water in those driveways. The developer has submitted a correction plan to the Town for review, and will be making the necessary improvements in the coming weeks. GENERAL Shared Services: Thank you to so many of the Town Board members for attending the joint City/Town meeting on Shared Services at City Hall September 21 st. Your Town Board agenda includes a public hearing on possible co-location of the Town/City Court at the City Hall as a shared service. Additionally, the agenda includes a resolution which would request special enabling legislation through the New York State Legislature. HVAC: As you are aware, we have now contracted with Interstate Heating and Cooling to replace the old failing HVAC system in the Town Hall. A special thank you to all of the employees of the Town Hall as the building has been warm through this process with no existing HVAC in the building currently on the second level. This is a large project including the replacement of all the existing duct work, all new gas lines, all new electrical lines, and the installation of four new systems. Work is anticipated to last approximately four weeks. Fortunately a little cooler weather is on the way, a special thank you to all of our employees for your continued support during this project. Water Districts: There are a number of water districts that are now debt free, meaning we can now consolidate some of those districts into the Canandaigua Consolidated District in order to make the administration of the districts more efficient. I have asked our Town Attorneys to put together a review of all of these districts and prepare resolutions for your consideration.

41 TOWN OF CANANDAIGUA TOWN MANAGER MONTHLY REPORT October 16, 2017 Upcoming Meetings: Planning The next scheduled Planning Board meeting is October 24 th at 6:30pm. Zoning The Zoning Board of Appeals next meets October 17 th at 6:00pm. Environmental Conservation Board November 2 nd at 4:30pm. Agriculture Advisory Committee November 2 nd at 5:30pm. Citizens Implementation Committee October 17 th at 9:00am to review an update on the Open Space and Conservation Master Plan. Doug Finch, Town Manager

42 Date Prepared: 10/10/ :47 AM GLR Report Date: 10/10/2017 Header Page 1 Total Report Pages 27 Revenue / Expense Control Report Parameters Report ID: BD RPT 2 Year: 2017 Include Beg. Encumbrance: Yes Period: 9 To: 9 Apply to Budget Columns: No Description: Short Apply % to Original Budget: No Spacing: Single Print Parent Account: No Acct Status: Active Grand Totals on Separate Page: No Suppress Zero Accts.: None Include Req: No Summary Only: No Use Alt Fund: No % Fiscal Year: 100 Exclude Rev Brackets: Yes Account Table: Alt. Sort Table: Sort: Sort Subtotal Page Break Subheading 1 Fund Yes No No 2 Type Yes No No 3 Function No No No Subtotal/Page Break Expenses Only: No

43 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 1 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance A.1001 REAL PROPERTY TAXES 284, , , A.1030 SPECIAL ASSESSMENT/PILOT 20, , , A.1090 PENALTY ON TAXES 11,00 11,00 13, (2,829.31) A.1120 NON PROPERTY SALES TAX 1,415,00 1,415,00 1,236, , A.1170 CABLE TV FRANCHISE FEES 75,00 75,00 81, (6,487.81) A.1255 TOWN CLERK FEES 1,00 1, , (149.02) A.1603 VITAL STATISTICS FEE 4,00 4, , A.2001 PARK & RECREATION FEES 75,00 75,00 18, , (17,309.00) A.2110 ZONING FEES 25,00 25, , , A.2120 SOIL EROSION CONTROL 10,00 10, ,05 5, A.2148 RETURNED CHECK FEE A.2192 CEMETERY SERVICES A.2302 SERVICES/OTHER GOVERNMENTS 9,00 9, ,84 2, A.2401 INTEREST & EARNINGS 6,00 6, , (94.07) A.2410 RENTAL OF REAL PROPERTY 12,07 12, , A.2544 DOG LICENSES 18,00 18,00 3, ,64 3, A.2590 SITE DEVELOPMENT FEES 75,00 75,00 9, , , A.2591 CONSTRUCTION DEBRIS FEES 11,00 11,00 2, , (7,651.00) A.2610 FINES & FORFEITED BAIL 80,00 80,00 14, , , A.2651 RECYCLING REVENUE 12,00 12,00 1, , (8,286.49) A.2660 SALE OF REAL PROPERTY A.2665 SALE OF EQUIPMENT A.2680 INSURANCE RECOVERIES 6, (6,051.52)

44 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 2 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance A.2701 REFUND PRIOR YEARS EXP 1, (1,508.47) A.2705 GIFTS & DONATIONS 1,40 8,50 (8,50) A.2770 MISCELLANEOUS INCOME (772.33) A.3001 NYS AID PER CAPITA 28,00 28,00 28, , (151.00) A.3005 ONTARIO CITY MORTGAGE TAX 325,00 325,00 123, , A.3040 NYS AID TAX/ASSESSMENTS A.3089 ST AID.OTHER 4,75 8, (3,664.11) A.3092 ST AID.PLANNING STUDIES 48, (48,870.89) A.3820 NYS YOUTH PROGRAMS A.5031 A.5031.CM A.5031.H A.5031.TE A.5031.V INTERFUND TRANSFERS INTERFUND TRANSFERS INTERFUND TRANSFERS CAPITAL INTERFUND TRANSFERS INTERFUND TRANSFERS 162,00 162,00 162,00 A.9000 APPROPRIATED FUND BALANCE FOR BUDGET 620, ,743, ,743, A.9230 TAX STABILIZATION RESERVE FOR BUDGET A.9235 NYSERS RESERVE Total Type R Revenue 3,280, ,408, , ,196, ,212, A A TOWN BOARD TOWN BOARD 19, ,02 19, ,52 1, , , , A A A A A A JUSTICES JUSTICES JUSTICES JUSTICES JUSTICES JUSTICES 47, ,00 12,73 2,50 16, , ,00 12,73 2,50 16, , , , , , , , , ,50 7,

45 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 3 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance A A A A SUPERVISOR DEPUTY SUPERVISOR SUPERVISOR SUPERVISOR 56,00 2,00 27,05 3,10 56,00 2,00 27,05 2,60 4, , , , , , , , A A A TOWN MANAGER TOWN MANAGER TOWN MANAGER 65, ,50 6, , , , A AUDITOR 10,00 10,00 9, A A BUDGET OFFICER BUDGET 3,00 31,00 3,00 31, ,00 2, , , A PURCHASING 4,50 4, , , A A A A A A A ASSESSOR ASSESSOR ASSESSOR ASSESSOR ASSESSOR ASSESSOR ASSESSOR 64, , , , , , , , , , , , , , , , , A A A A A A TOWN CLERK TOWN CLERK TOWN CLERK TOWN CLERK TOWN CLERK TOWN CLERK 56, , , , , , , , , , , , , , , , , , , , , , A ATTORNEY 34,00 34,00 1, , , A A A A A A A A PERSONNEL PERSONNEL PERSONNEL PERSONNEL PERSONNEL PERSONNEL PERSONNEL PERSONNEL 12,97 41, ,45 12,00 12,97 41, ,45 12, , , , ,60 6, , , , A A ENGINEERING ENGINEERING 15,00 15,00 (0.23) , ,

46 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 4 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance A ENGINEERING A ELECTIONS 7,20 7,20 7,20 A A A A RECORDS MANAGEMENT RECORDS MANAGEMENT RECORDS MANAGEMENT RECORDS MANAGEMENT -GC 50 15, ,15 2 6, , A PUBLICSERVINFO.CONTRACTU AL A A A BUILDINGS BUILDINGS BUILDINGS 6,00 155, ,50 35, , ,50 13, , , , , , ,00 53, , A A CENTRAL PRINTING PRINTING & MAILING 43, , , , A A DATA PROCESSING DATA PROCESSING 42,94 52,94 7, , , A UNALLOCATED INSURANCE 120,00 120,00 21, , , A MUNICIPAL ASSOCIATION DUES 5,00 5,00 1,35 3, A JUDGEMENTS & CLAIMS A A PURCHASE OF LAND/RIGHT OF WAY PURCHASE OF LAND/RIGHT OF WAY 50,00 7,50 100,00 15,00 67, , , A CONTINGENCY 130,00 130,00 6, , A A TRAFFIC TRAFFIC 96, , , , , A DOG CONTROL 28,10 28,10 24, , A HEALTH OFFICER 1,20 1, A A REGISTRAR REGISTRAR 2, , ,

47 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 5 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance A AMBULANCE 7,50 7,50 6,50 1, A A A A A A HIGHWAY SUPT HIGHWAY HIGHWAY HIGHWAY.FINANCE CLERK II FT HIGHWAY HIGHWAY 71, , , , , , , , ,29 2, , , , A STREET LIGHTING 35,50 35,50 2, , , A A A PUBLICITY PUBLICITY CONTR TRAILS ADMIN 3, , , , A ECONOMIC DEVELOPMENT A A A RECREATION RECREATION RECREATION 25,50 4,50 25,50 7,00 1, , , , , A A A A A A A A A A A A A A A A PARKS.MAINTENANCE ASSISTANT PARK LABORER PT PARK PARK PARK PARK PIERCE PARK PARK PARK PARK PARK PARK PARK PARK PARK 37,00 76, ,40 17,00 13,75 162,00 51,90 34,00 37,00 76, ,40 17,00 13,75 137,00 76,90 34,00 2, , ,40 1, , , , , , , , , , , , , , , , , , A A A A PLAYGROUND/RECREATION PLAYGROUND/RECREATION PLAYGROUND/RECREATION PLAYGROUND/RECREATION 38,00 17,40 6,50 38,00 17,40 6,50 2, , , , , ,

48 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 6 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance A A PLAYGROUND/RECREATION PLAYGROUND/RECREATION 4,50 11,10 2,00 11, ,00 1, A LIBRARY A MUSEUM 10,00 10,00 10,00 10 A A HISTORIAN HISTORIAN 3, ,10 3, , , , A CELEBRATIONS 3,50 3, , A FLTV 12 A A A A A A A A A A A A A ZONING ZONING ZONING ZONING ZONING ZONING ZONING INSPECTOR CEO VEHICLE ZONING INSPECTOR CEO DIRECTOR OF DEVELOPMENT VEHICLE EXPENSE 85, ,00 19,50 31,20 39,27 4,00 20,00 1,50 3,85 19, ,00 19,50 31,20 39,27 4,00 20,00 1,50 2, , ,40 3, , ,48 14, , , , ,52 4, , , ,00 20, A A A A A A A A A A A A BOARD STENOGRAPHER PT PLANNING PLANNING MISCELLANEOUS ENGINEERING.CONTRACTUAL PLANNING PLANNING PLANNING PLANNING PLANNING ENVIRONMENTAL CONSULT BOARD 13,00 5,00 4,20 1,90 30,00 15,00 40,00 25,00 10,00 20,00 3,00 13,00 5,00 4,20 1,90 30,00 15,00 40,00 25,00 10,00 20,00 3,00 3, , ,80 9, , ,00 1, , ,41 14,85 1,82 3, , ,20 (62.50) 17, ,59 40,00 25,00 10,00 5,15 1, A A ZONNING BOARD OF APPEALS ZONING BOARD OF 5, , , , , , , ,

49 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 7 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance A A APPEALSECRETARY TO BOARD ZONING BOARD OF APPEALS CONTRACTUAL 18,00 18,00 2, , A A A STORMSEWERS STORMSEWERS STORMSEWERS 1,00 8,50 1,00 19,50 16, ,00 3, A A A A A WASTE AND RECYCLING MEO WASTE & RECYCLING LABORS PT WASTE & RECYCLING EQUIPMENT WASTE & RECYCLING WASTE & RECYCLING CONTRACTUAL 56,00 18, ,25 56,00 18, , ,25 4, , , , , , , , , , A A A A A A CODE ENFORCEMENT CODE ENFORCEMENT CODE ENFORCEMENT CODE ENFORCEMENT CODE ENFORCEMENT CODE ENFORCEMENT 64,50 16, ,50 1,50 7, ,50 16, ,50 1,50 7, , , , , , , , , , ,50 4, A CEMETERIES CONTRACTUAL 11,00 14, ,35 7, A CDGA LAKE MANAGEMENT PLAN 29,00 29,00 23, , A NYS RETIREMENT 121,00 121,00 121,00 A SOCIAL SECURITY/MEDICARE 90,00 90,00 7, , , A WORKERS COMPENSATION 44,50 34, , , A UNEMPLOYMENT INSURANCE 12,00 12,00 9, , A DISABILITY INSURANCE 2,50 2,50 1, , A A A A MEDICAL/DENTAL INSURANCE HOSPITAL/MEDICAL BUY-OUT HSA ACCOUNT HOSPITAL/MEDICAL RETIREE BENEFIT 136,00 6,00 44,00 136,00 6,00 42,38 18, , , ,03 21, , , A INTERFUND TRANSFER

50 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 8 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance A TRANSFER 1,011, ,011, Total Type E Expense 3,280, ,408, , ,939, ,468, Total Fund A GENERAL FUND (130,843.57) (743,369.96) 743, CD.5031 INTERFUND REVENUE Total Type R Revenue CD Total Type E PLANNING & MANAGEMENT DEVT Expense Total Fund CD SPECIAL GRANTS CM.2001 PARK & RECREATION FEES 40,00 40,00 3,00 20,00 20,00 5 CM.2189 HOME & COMMUNITY SERVICE INCOME CM.2401 INTEREST & EARNINGS (413.83) CM.2705 GIFTS & DONATIONS CM.2770 MISCELLANEOUS INCOME CM.5031 INTERFUND TRANSFERS CM.9000 Total Type R APPROPRIATED FUND BALANCE FOR BUDGET Revenue 122,00 162,00 122,00 162,00 3, , ,00 141, CM CM PARKS AND RECREATION PARK CM INTERFUND TRANSFER 162,00 162,00 162,00 Total Type E Expense 162,00 162,00 162,00 Total Fund CM MISCELLANEOUS (SPECIFY) 3, , (20,413.83)

51 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 9 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance D.1001 REAL PROPERTY TAXES 826, , , D.1120 NON PROPERTY SALES TAX 2,585,00 2,585,00 1,938,75 646, D.2189 HOME & COMMUNITY SERVICE INCOME D.2302 SERVICES/OTHER GOVERNMENTS 127, , , (13,083.50) D.2303 SALE OF FUEL D.2401 INTEREST & EARNINGS D.2650 SALE OF SCRAP MATERIALS D.2665 SALE OF EQUIPMENT 102,00 102,00 41, , D.2680 INSURANCE RECOVERIES D.2701 REFUND PRIOR YEARS EXPENSES D.2797 OTHER LOCAL GOVERNMENTS D.3501 NYS STATE AID CHIPS 200,00 200,00 39, , , D.3589 OTHER STATE AID D.4960 FEMA - EMERGENCY DISASTER D.5031 INTERFUND TRANSFERS 11, , D.9000 APPROPRIATED FUND BALANCE FOR BUDGET 454,48 454,48 454,48 D.9230 HGWY EQUIP RESERVE FOR BUDGET D.9231 HIGHWAY EQUIPMENT RESERVE D.9232 HGWY IMPROVEMENT RESERVE FOR BUDGET Total Type R Revenue 4,295, ,307, , ,998, ,308, D HWY CONTRACTUAL 53,50 53,50 1, , ,

52 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 10 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance D D D D GENERAL REPAIRS GENERAL REPAIRS GENERAL REPAIRS TRAINING & MEMBERSHIP DUES 558, ,643, , ,643, , , , ,148, , , D IMPROVEMENTS D D D D D D D D D D D D D D D D D D D D D D D D D D D D R D D D D D D D MACHINERY SHOP EQUIPMENT MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY 403,50 255,25 403,50 211, , , , , , , , , , , , , , , , , , , , , , , , , , , (239.98) (1,304.00) (146.67) (4,365.98) (3,914.37)

53 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 11 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D D MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY MACHINERY 200, , , , , , , , (361.62) (299.72) 121, D D SNOW REMOVAL SNOW REMOVAL 374,34 400,00 374,34 400,00 1, , , , , D NYS RETIREMENT 120,00 120,00 120,00 D SOCIAL SECURITY/MEDICARE 65,00 65,00 6, , , D WORKERS COMPENSATION 30,50 40, , D UNEMPLOYMENT INSURANCE 2,00 2,00 2,00

54 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 12 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance D DISABILITY INSURANCE D D D D MEDICAL/DENTAL INSURANCE HOSPITAL/MEDICAL BUY-OUT HSA ACCOUNT HOSPITAL/MEDICAL RETIREE BENEFIT 117,70 6,00 32,52 31,78 117,70 6,00 34,14 31,78 9, , , , ,14 17, , , , D D LEASE EQUIPMENT LEASE EQUIPMENT D D D D TRANSFER HW EQUIPMENT RESERVE TRANSFER HW IMPROVE TRANSFER HW SNOW/ICE INTERFUND TRANSFERS Total Type E Expense 4,295, ,307, , ,600, ,707, Total Fund D HIGHWAY FUND (372,528.86) 398, (398,053.73) F.2140 WATER RENTS 500,00 500,00 7, , , F.2141 TRANSMISSION CHARGES F.2142 WATER SALES 2,20 2, , , F.2144 WATER SERVICES/METER SALES 20,00 20, ,25 14, F.2146 RETURNED CHECK FEE F.2148 PENALTY ON WATER 5,00 5, , (4,119.21) F.2401 INTEREST & EARNINGS F.2680 INSURANCE RECOVERIES F.2701 REFUND PRIOR YEARS EXPENSE (48.00) F.5031 INTERFUND TRANSFERS 395, , , F.9000 Total APPROPRIATED FUND BALANCE FOR BUDGET 30, , ,437.26

55 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 13 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance Type R Revenue 953, ,169, , , , F FISCAL AGENT FEES 1,50 1,50 1,50 F CONTINGENCY F F F F F F F F F F F F F F F WATER ADMINISTRATOR SUPERINTENDENT MOTOR EQUIPMENT MOTOR EQUIPMENT CLERK LABORER EQUIPMENT PUMP STATION MAINTENANCE LEGAL SERVICES METER READING OVERHEAD VEHICLE & REPAIR TRAINING & MEMBERSHIP DUES ENGINEERING 15, , ,00 2,00 1,50 16,00 5,00 1,50 15,00 15, , , ,00 1,50 16,00 5,00 1,50 97,50 1, , , , , , , , , , , , , , F F WATER PURCHASES UTILITIES 425,00 51,00 425,00 51,00 1, , , , , , F F SERVICES & MAINTENANCE IMPROVEMENTS 186,83 201,83 7, , , F WATER CAPITAL PROJECTS F NYS RETIREMENT 20,00 20,00 20,00 F SOCIAL SECURITY/MEDICARE 12,00 12, , , F WORKERS COMPENSATION 5,00 5,00 3, , F UNEMPLOYMENT INSURANCE F DISABILITY INSURANCE F F F MEDICAL/DENTAL INSURANCE HOSPITAL/MEDICAL BUY-OUT HSA ACCOUNT 23,20 4,00 23,20 4,00 1, , ,47 7,

56 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 14 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance F HOSPITAL/MEDICAL RETIREE BENEFIT F F F F NOTT INTERFUND TRANSFERS INTERFUND TRANSFERS INTERFUND TRANSFERS INTERFUND TRANSFERS Total Type E Expense 953, ,169, , , , Total Fund F WATER FUND (16,864.51) 69, (69,095.65) H CAPITAL PROJECTS - OTHER GOVT 100,00 (100,00) H H H H H H H H NOTT INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST INCOME INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS H PREMIUM & ACCRUED INTEREST ON OBLIGATION 39,40 39,40 (39,40) H NOTT OTHER LOCAL GOVERNMENTS H STATE AID CAPITAL H NYSEPF GRANT H H H H.5031.A H.5031.F.NOTT INTERFUND TRANSFERS INTERFUND TRANSFERS INTERFUND TRANSFERS INTERFUND TRANSFERS INTERFUND TRANSFERS 1,000,00 1,000,00 10 H H NOTT SERIAL BONDS SERIAL BONDS H BOND ANTICIPATION NOTES 5,000,00 5,000,00 Total Type R Revenue 6,000,00 39,40 1,139,40 4,860,

57 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 15 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance H ADMINISTRATION H H NOTT H FISCAL AGENT FEES FISCAL AGENT FEES FISCAL EXP 50,00 15,00 50,00 15,00 H H B H C H H NOTT H ATTORNEY ATTORNEY ATTORNEY ATTORNEY ATTORNEY ATTORNEY 10,00 25, , (25) (1,53) (44) 9,75 25, H H H H H H H H B H C H NOTT ENGINEERING ENGINEERING ENGINEERING ENGINEERING ENGINEERING ENGINEER ENGINEER ENGINEERING ENGINEERING ENGINEERING 291,00 180,00 60,00 52,50 19, , , ,23 276, , , , (23,23) 14, , , , H PURCHASE OF LAND 40 (40) H H ADMINISTRATION ADMINISTRATION 7,00 25, , , , H NOTT CONTINGENCY H CONTINGENCY 735, (24) 735, (0.03) H H H H H HWY GARAGE HWY GARAGE HWY GARAGE HWY GARAGE HWY GARAGE 3,102, ,20 490,00 454,00 75,00 228, , , , , , , , , ,873, , , , , H H LABOR DEVELOPMENT MATERIALS H NOTT SERVICES & MAINTENANCE

58 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 16 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance H NOTT WATER CAPITAL PROJECTS H H H DRAIN & STORM, EQUIP & CAPITAL OUTLAY DRAIN & STORM, EQUIP & CAPITAL OUTLAY DRAIN & STORM, EQUIP & CAPITAL OUTLAY 2, , (2,195.90) H H BOND ANTICIPATION NOTES BOND ANTICIPATION NOTES H NOTT DEBT SERVICE FROM PUBLIC AUTHORITY H H H H H H H INTERFUND TRANSFER INTERFUND TRANSFER INTERFUND TRANSFER INTERFUND TRANSFER INTERFUND TRANSFER INTERFUND TRANSFER INTERFUND TRANSFER H Total Type E TRANSFER/WATER- MAINTENANCE Expense 6,000,00 308, , ,316, Total Fund H CAPITAL PROJECTS (268,779.62) 455, (455,619.27) PN.2401 INTEREST & EARNINGS Total Type R Revenue PN TRANSFERS Total Type E Expense Total Fund PN PERMANANT TRUST - CEMETARY S.1001 S S A S B REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES 80 21,00 128, ,00 128, ,00 128,

59 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 17 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance S S S S A S B S S A S B S S A S B S S A S C S D S S A REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES 88,00 3, ,85 6,00 20,20 2,86 16,00 285,00 12,00 15,00 8,00 64,00 3, ,00 88,00 3, ,85 6,00 20,20 2,86 16,00 285,00 12,00 15,00 8,00 64,00 3, ,00 88,00 3, ,85 6,00 20,20 2,86 16,00 285,00 12,00 15,00 8,00 64,00 3, , S A S A SPECIAL ASSESSMENT SPECIAL ASSESSMENT 12, , , , , , (0.90) (1.10) S A S B S B S S C OTHER THAN TAXES OTHER THAN TAXES WATER RENTS OTHER THAN TAXES UNPAID WATER BILLS - TAX ROLL S S A S B S S S S A S B S S A S S A S B S S A INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS

60 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 18 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance S C S INTEREST & EARNINGS INTEREST & EARNINGS S A S A MISCELLANEOUS INCOME MISCELLANEOUS INCOME 46, , , (1,482.58) S S B S A S S B S A S S.5031.V.245B INTERFUND TRANSFERS INTERFUND TRANSFERS INTERFUND TRANSFERS INTERFUND TRANSFERS INTERFUND TRANSFERS INTERFUND TRANSFERS INTERFUND TRANSFERS INTERFUND TRANSFERS S S S S S A S B S S A S S A S B S A S C S S A APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET , , , , , , , , , , , , , , , , , , , , , S B TAX STABILIZATION RESERVE FOR

61 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 19 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance S A TAX STABILIZATION RESERVE FOR S A HIGHWAY EQUIPMENT RESERVE S A IMPROVEMENT RESERVE FOR BUDGET S A NYSERS RESERVE Total Type R Revenue 791, , , , S JUDGEMENTS & CLAIMS S B S A CONTINGENCY CONTINGENCY S B S A ADMINISTRATIVE ADMINISTRATIVE S A S B S A S S LEGAL EXPENSE LEGAL EXPENSE LEGAL EXPENSE LEGAL SERVICES LEGAL EXPENSES S D SERVICES & MAINTENANCE S A S B S A S B S S S B S C S D COMMON WATER COMMON WATER COMMON WATER COMMON WATER COMMON WATER COMMON WATER COMMON WATER COMMON WATER COMMON WATER 4, , , , ,50 4, , , , ,50 4, , , , (14,410.72) 8, , S COMMON WATER S A S B S B S COMMON WATER COMMON WATER COMMON WATER COMMON WATER , , ,

62 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 20 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance S S C COMMON WATER COMMON WATER S A S S B S D S WATER CAPITAL PROJECTS WATER CAPITAL PROJECTS WATER CAPITAL PROJECTS WATER CAPITAL PROJECTS WATER CAPITAL PROJECTS S A S A SERIAL BONDS CDGA SERIAL BONDS CDGA S S A S S S S A S B S S A S B S A S B S S A S C S S A S S A S S S S A S B S S A S B S A S B S S A SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS BRISTOL SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS BRISTOL SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS SERIAL BONDS 15,00 41,00 2,00 2,00 12,00 15,00 5,00 5,00 5,00 5,00 3,80 3,00 1, , , ,95 7, , , ,00 41,00 2,00 2,00 12,00 15,00 5,00 5,00 5,00 5,00 3,80 3,00 1, , , ,95 7, , , ,00 41,00 2,00 12,00 5,00 5,00 1, , , , , , , ,00 15,00 5,00 5,00 3,80 3,00 2, , , ,

63 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 21 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance S C S S A SERIAL BONDS SERIAL BONDS SERIAL BONDS , , , , S B BOND ANTICIPATION NOTES S A S S S S S A S B S S A S S A S B S A S D S S A S A TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE TRANSFER/WATER- MAINTENANCE 1, , , , , , , , ,00 8, , , , , , , , , , , , , ,00 8, , , , , , , , , , , , , ,00 8, , , , , S D INTERFUND TRANSFERS Total Type E Expense 791, , , , Total Fund S WATER DISTRICTS 441, (441,036.23)

64 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 22 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance SD SD A SD SD SD SD SD SD SD SD SD REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES SD SD A SD SD SD SD SD SD SD SD SD SPECIAL ASSESSMENT SPECIAL ASSESSMENT SPECIAL ASSESSMENT SPECIAL ASSESSMENT SPECIAL ASSESSMENT SPECIAL ASSESSMENT SPECIAL ASSESSMENT SPECIAL ASSESSMENT SPECIAL ASSESSMENT SPECIAL ASSESSMENT SPECIAL ASSESSMENT 2, ,00 3, , ,50 5,00 2, ,00 3, , ,50 5,00 2, , , , , , (0.75) (0.20) (0.24) (0.55) SD SD A SD SD SD SD SD SD SD SD SD INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS SD INTERFUND TRANSFERS SD SD SD APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET 10,00 10,00 10,00

65 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 23 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance SD SD APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET 10,50 4,00 10,50 4,00 10,50 4,00 SD Total Type R TAX STABILIZATION RESERVE FOR Revenue 40, , , , SD SD SD SD ENGINEERING ENGINEERING ENGINEERING ENGINEERING SD SD SD SD CONTINGENCY CONTINGENCY CONTINGENCY CONTINGENCY SD LEGAL SD SD SD SD ADMINISTRATIVE ADMINISTRATIVE ADMINISTRATIVE ADMINISTRATIVE SD SD A SD SD SD SD SD SD SD SD SD MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE MAINTENANCE 2, ,00 3, , ,50 5,00 2, ,00 3, , ,50 5,00 6, , , , , ,50 5, Total Type E Expense 40, , , , Total Fund SD DRAINAGE DISTRICTS 8, (8,962.18) SF REAL PROPERTY TAXES 935, , ,

66 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 24 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance SF INTEREST & EARNINGS SF Total Type R APPROPRIATED FUND BALANCE FOR BUDGET Revenue 935, , , SF JUDGEMENTS & CLAIMS SF FIRE PROTECTION AGREEMENTS 935, , , (9,236.00) SF LEGALS Total Type E Expense 935, , , (9,236.00) Total Fund SF FIRE PROTECTION DISTRICTS (9,236.00) 9, SL SL SL SL SL REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES REAL PROPERTY TAXES 11, , , SL SPECIAL ASSESSMENT SL SL SL SL SL INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS SL SL SL REFUND PRIOR YEARS EXP REFUND PRIOR YEARS EXP REFUND PRIOR YEARS EXP SL GIFTS & DONATIONS SL SL SL SL APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET APPROPRIATED FUND 1,80 2,50 1,80 2, ,80 2,50 36

67 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 25 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance SL SL BALANCE FOR BUDGET APPROPRIATED FUND BALANCE FOR BUDGET 1,35 1,35 1,35 SL SL Total Type R TAX STABILIZATION RESERVE FOR TAX STABILIZATION RESERVE FOR Revenue 17, , , , SL SL SL SL SL CONTINGENCY CONTINGENCY CONTINGENCY CONTINGENCY CONTINGENCY SL SL SL SL SL ADMINISTRATIVE ADMINISTRATIVE ADMINISTRATIVE ADMINISTRATIVE ADMINISTRATIVE SL SL SL SL SL SL SL SL SL Total Type E STREET LIGHTING EQUIPMENT UTILITIES - EQUIPMENT UTILITIES ELECTRIC UTILITIES ELECTRIC UTILITIES ELECTRIC UTILITIES-ELECTRIC UTILITIES ELECTRIC STREET LIGHTING MAINTENANCE Expense 1,80 13, ,35 17, ,80 13, ,35 17, , , , , , , , Total Fund SL LIGHTING DISTRICTS (1,215.58) 1, (1,475.20) SS Total Type R SPECIAL ASSESSMENTS..PURDY/MOBIL E ROAD Revenue 18,21 18,21 18,21 18,21 18, ,

68 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 26 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance SS SS SERIAL BONDS SERIAL BONDS 18,21 18,21 18,21 Total Type E Expense 18,21 18,21 18,21 Total Fund SS SANITARY SEWER 18, (18,209.74) TE.2401 INTEREST & EARNINGS TE.5031 INTERFUND TRANSFERS Total Type R Revenue Total Fund TE PRIVATE PURPOSE TRUST- CEMETARY V V V V V V V V V INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS INTEREST & EARNINGS Total Type R Revenue V V V V V V V V V INTERFUND TRANSFER INTERFUND TRANSFER INTERFUND TRANSFER INTERFUND TRANSFER INTERFUND TRANSFER INTERFUND TRANSFER INTERFUND TRANSFER INTERFUND TRANSFER INTERFUND TRANSFER Total Type E Expense Total Fund V DEBT SERVICE

69 Date Prepared: 10/10/ :47 AM Report Date: 10/10/2017 Account Table: Alt. Sort Table: TOWN OF CANANDAIGUA Revenue / Expense Control Report Fiscal Year: 2017 Period From: 9 To: 9 GLR Page 27 of 27 Prepared By: PIERCE Account No. Description Original Budget YTD Adjusted Budget Curr. Month Total Rev / Exp YTD Actual Rev / Exp YTD Available Balance Percent Rev/Exp Balance Grand Total (787,189.72) 660, (660,259.87)

70 FUND # No. FUND ACCOUNT TOWN OF CANANDAIGUA CASH SUMMARY September 30, /30/2017 BALANCES PETTY CASH CNB #4328 DIST. ACCT. CNB #4476 INVEST ACCT. CNB #4670 PARKS FUND CNB #4425 TRUST & AGENCY A 200 CASH CHECKING 3, , A 202 CASH INVESTMENTS 1,991, ,991, A 210 PETTY CASH A 230 CASH C/T RESERVE INVESTMENT A 231 CASH CONTINGENT/TAX RESERVE 535,00 535,00 A 232 CASH REPAIR RESERVE INVESTMENT 155,00 155,00 A 233 CASH TECHNOLOGY RESERVE INVESTMENT 57, , A 234 CASH OPEN SPACE RESERVE INVESTMENT 510,00 510,00 A 235 CASH NYS EMPLOYEE SYST RES. INVESTMENT 225,00 225,00 A 236 CASH CAMPUS RESERVE CM 201 CASH 667, , D 200 CASH CHECKING D 202 CASH INVESTMENTS 1,288, ,288, D 230 CASH HIGHWAY EQUIP. RESERVE INVESTMENTS 375,00 375,00 D 231 CASH HIGHWAY EQUIP. RESERVE D 232 CASH HIGHWAY IMP. RES. INVESTMENTS 375,00 375,00 D 233 CASH HIGHWAY IMP. RES. D 235 CASH SNOW/ICE RM/RD REPAIR RESERVE 200,00 200,00 F 200 CASH CHECKING 1, , F 202 CASH INVESTMENTS 1,418, ,418, H 200 CASH CHECKING H CASH SUCKER BROOK PROJECT 63, , H CASH HWY FACILITY PROJECT 5,431, ,431, H 202.NOTT CASH NOTT ROAD CAPIAL PROJECT H B CASH COUNTY RD. 32 W1 49,62 49,62 H C CASH WATER DISTRICT EXT 1 #42 45, , S 200 CASH CHECKING S CASH INVESTMENTS NOTT RD. EXT. #6 WATER 2, , S A CASH INVESTMENTS ANDREWS NORTH RD WATER S B CASH INVESTMENTS CANADAIGUA FARMINGTON WATER (13,853.64) (13,853.64) S CASH INVESTMENTS EXT. 8 WEST LAKE SOUTH 51, , S CASH INVETMENTS EXT. 9 CRAMER RD. WATER 1, , S CASH INVESTMENTS PARRISH STREET WATER 3, , S A CASH INVESTMENTS WEST LAKE WATER (BENEFIT BASIS) 24, , S B CASH INVESTMENTS MCINTYRE RD. WATER 6, , S CASH INVESTMENTS EXT. 10 WYFELLS RD. 9, , S A CASH INVESTMENTS CANADAIGUA BRISTOL JOINT WATE 47, , S B CASH INVESTMENTS EMERSON ALLEN TL RD. WATER S CASH INVESTMENTS CANADAIGUA CONSOLIDATED 282, , S A CASH INVESTMENTS EXT. 11 ADAMS RD. WATER 8, , S B CASH INVESTMENTS EXT. 36 COUNTY RD. #30 WATER 10, , S CASH INVESTMENTS RISSER RD. WATER S A CASH INVESTMENTS HOPKINS GRIMBLE WATER 16, , S C CASH INVESTMENTS CANANDAIGAU HOPEWELL WATER 9, , S D CASH INVESTMENTS HICKOX ROAD WATER DISTRICT 3, , S CASH INVESTMENTS PARRISH RD. EXT. WATER 14, , S A CASH INVESTMENTS NOTT RD. EXT. #40 WATER 3, , SD 200 CASH CHECKING SD CASH INVESTMENTS RT. 332 DRAINAGE 170, , SD A CASH INVESTMENTS LAKEWOOD MEADOWS DRAINAGE 26, , SD CASH INVESTMENTS ASHTON DRAINAGE 12, , SD CASH INVESTMENTS FOX RIDGE DRAINAGE 32, , SD CASH INVESTMENTS LANDINGS DRAINAGE 9, , SD CASH INVESTMENTS OLD BROOKSIDE DRAINAGE 14, , SD CASH INVESTMENTS LAKESIDE ESTATES DRAINAGE 7, , SD CASH INVESTMENTS WATERFORD POINT DRAINAGE 10, , SD CASH INVESTMENTS STABLEGATE DRAINAGE 18, , SF 200 CASH CHECKING SF CASH INVESTMENTS FIRE PROTECTION DISTRICT 94, , SL 200 CASH CHECKING SL CASH INVESTMENTS CENTERPOINT LIGHTING 2, , SL CASH INVESTMENTS FOX RIDGE LIGHTING 8, , SL CASH INVESTMENTS LANDINGS LIGHTING SL CASH INVESTMENTS LAKEMEADOW LIGHTING 4, , SL CASH INVESTMENTS FALLBROOK PARK LIGHTING 6, , SS CASH INVESTMENTS PURDY ROAD SEWER 18, , TA 200 CASH 274, , TE 202 CASH INVESTMENTS 75, , V CASH INVESTMENTS Parrish Rd. Ext. #13 14,668, , ,720, , , BANK STATEMENT BALANCES 14,705, , ,732, , , DEPOSITS IN TRANSIT , (11,933.06) OUTSTANDING CHECKS (Schedule attached) (37,757.80) (24,980.36) (26.01) (12,751.43) IDENTIFIED DIFFERENCES TO BE ADJUSTED OUTSTANDING TRANSFER BALANCE ON KVS BOOKS 14,668, , ,720, , ,251.90

71 280 Kenneth Drive, Suite 100 Rochester, NY P TF F E info@efprsolutions.com EFPRSolutions.com CLIENT MEMO To: Canandaigua Town Board Date: October 9, 2017 Client: From: Town of Canandaigua Bob Fox and Tina DeNigro September 2017 Revenue/Expense Control Report for Board We are providing you with the September 2017 Revenue/Expense Control Reports as of September 30, EXECUTIVE SUMMARY BALANCE SHEET Bank statements have been reviewed and reconciled as of September 30, 2017 REVENUES Receipts recorded for September totaled $5,179, and major receipts include the following: Town Clerk - $44, including $9, in water revenues, and $18,078 in park and recreation fees Per Capita Aid (AIM) - $28, Development Office - $4, applied against accounts receivable. Justice Fines & Fees- $14, CHIPS - $39, Donation - $1,40 BAN for Highway Garage Captial Project- $5,000,00 Premium on Obligations for Highway Garage Capital Project - $39,40 Other - $5, EXPENDITURES We would expect the available balances in each fund to be about 25.03% at the end of September. General Fund Expenditures to date are $2,939, against a revised budget of $4,408, which leaves 33.32% available. Highway Fund Expenditures to date are $2,600, against a revised budget of $4,307, which leaves 39.63% available. Water Fund Expenditures to date are $421, against a revised budget of $1,169, which leaves 63.92% available.

72 Dollar Amount $ January $28, $22, $23, $4, $18, February $18, $42, $37, $12, $11, March $9, $29, $36, $14, $10, April $1, $8, $7, $4, $3, May $1, $3, $4, $5, $2, June $7, $5, $8, $4, $2, July $8, $12, $7, $2, $1, August $5, $7, $4, $10, $8, September $8, $3, $4, $1, $1, October $1, $3, $9, $3, November $4, $9, $ $2, December $28, $14, $1, $14, $45,00 Overtime Amounts for All Employees $40,00 $35,00 $30,00 $25,00 $20,00 $15, $10,00 $5,00 $ January February March April May June July August September October November December Month

73 Sun OT hrs Mon OT hrs Tue OT hrs Wed OT hrs Thu OT hrs Fri OT hrs Sat OT hrs January February March April May June July August September October November December Highway Overtime Hours O T H o u r s December November October September August July June May April March February January 0 Sun OT hrs Mon OT hrs Tue OT hrs Wed OT hrs Thu OT hrs Fri OT hrs Sat OT hrs Day of the week

74 ATTACHMENT 2

75 October 9, 2017 TO: Town Board, Town of Canandaigua FR: Environmental Conservation Board RE: Monthly Report October, Projects Plan Much of the conversation at our meeting on Oct. 4 th centered on the development of our 2018 Projects Plan. We discussed many options for next year, including; Participation as needed in the Plan2028 City/Town Joint Committee. Develop newsletter article topics pertinent to town issues. Participate in a tabling event at the new Hwy. Facility Open House. Investigate possibility of a giveaway program (trees/compost bins) for distribution at the Open House or other venue. Partner with the Events Committee in a program at the Ontario County Fair. Support Interpretive Trail at Miller Park with programming. Explore opportunities to enhance our social media/online presence. Our activities for next year are ambitious given meeting only once a month. But with good planning we think we can do what we have set for ourselves. ECB Advisory Reports: The ECB is undertaking the development of a new report formatting to Referrals from the Town Board, Planning and Zoning Boards, the CIC, and others. Saralinda Hooker and Joyce Marthaller have agreed to work on a new document that will examine these referrals from the many policy programs that involve natural resource protection. PDR Applications and Ranking Process ECB will again participate in the rankings of Purchase of Development Rights (PDR) applications. The ECB previously ranked PDR applications in June This year, the Agricultural Advisory Committee also will participate in the rankings process. Eleven applications have been received. The review of applications will take place at a joint meeting of the ECB and the Agricultural Advisory Committee on Thursday, November 2, 2017, at 5:30 p.m. The regularly scheduled ECB meeting will be held from 4:30 p.m. to 5:30 p.m. on that date. Respectfully submitted, Joyce Marthaller, Chairperson Environmental conservation Board cc: Doug Finch, Town Manager ECB Members

76 ATTACHMENT 3

77 October 10, 2017 To: Canandaigua Town Board From: Oksana Fuller Chair, Town Events Committee The Events Committee is looking forward to our joint Square Dance with the City of Canandaigua. It will be held this Friday, October 13 from 7 9:30 pm at the City Fire Station on Main Street. We have the same excellent, professional caller from last year Mike Callahan. Light refreshments Served, courtesy of Wegmans. Put on your dancing shoes and head to the Square Dance! The other event we have planned is Halloween@Onanda on Saturday, October 28 from 3 5 pm. It was a huge hit last year and we are looking forward to a large attendance this year also. The participants this year include: Canandaigua Rotary, Wood Library with Crafts and Storytelling by Mary Ferris Development, Clerk, Assessor s Offices and MRB Cheshire Community Action Team (CCAT) with Fred Goodnow s children s songs Canandaigua Kiwanis Town Highway and Water Departments Town Parks and Trails Granger Homestead & Carriage Museum Cheshire Volunteer Fire Department (CVFD) Kevin Reynolds with his Magic Bubbles Ontario County Sheriff s Deputies directing traffic We are hoping for a sunny and spooktacular day for this event. Bring your kids and grandkids to take part in all the FUN! Respectfully, Oksana Fuller

78 Square Dance FREE Family Event Friday, October 13, 2017 from 7 9:30 pm Canandaigua Fire Hall 335 South Main Street Mike Callahan Professional Caller Light Refreshments Sponsored by the Town and City of Canandaigua Come Join the Fun!!!

79 Town of Canandaigua Onanda Saturday, October PM Onanda Park Lakeside Cabins Trick/Treating, Refreshments, Games, Crafts, Stories, Bubble Magic

80 ATTACHMENT 4

81 Complete Streets Committee - Report to the Town Board October 16, 2017 Complete Streets Policy The Complete Streets Policy and a Complete Streets Committee were established by Town Board resolution on August 21, This Policy will help to guide the Town s future plans to include Complete Streets when planning transportation projects and when reviewing private projects in the Town. More information about the Committee and its members, including a link to read the adopted policy, can be viewed on the Complete Streets Committee page on the Town of Canandaigua website: Planning The Committee will meet annually each spring to work with the Highway Superintendant on future road construction/re-construction/maintenance projects to ensure the goals of the Complete Streets Policy are met for each project and to identify roads that could be improved for safer foot and bicycle traffic as well as for farm vehicles and other equipment. Additionally, the Committee will support the Planning Board s work to encourage developers to include Complete Streets features throughout their projects. Goals The Committee has begun to set short- and long-term goals for specific road improvement projects in the Town. One example is a possible future completion of the pathway along Middle Cheshire Road from its current terminus all the way to the border with the City of Canandaigua. This long-term project would be a large undertaking and require cooperation with Town residents, the New York State Department of Transportation, and the City of Canandaigua. Discussions for this project are just beginning and no further information is available as of yet. Another goal is to find a solution for foot and bicycle traffic along North Road between State Route 332 and Canandaigua Academy; there have been some early discussions with residents about this topic and more information will be available in the coming months. Uptown Canandaigua The Town is also in the early stages of hiring a consultant to look at transportation improvements (including Complete Streets enhancements) for the Uptown region of the Town of Canandaigua (the area covering North Road to Emerson and from the Airport to Canandaigua Academy). This was made possible by a federally funded grant awarded to the Town of Canandaigua by the Genesee Transportation Council and members of the Complete Streets Committee will serve on the Steering Committee for this project. More information about this grant will be made available as the project progresses.

82 ATTACHMENT 5

83 Town of Canandaigua 5540 Routes 5 & 20 West Canandaigua, N. Y Established 1789 Agricultural Advisory Committee Meeting Thursday, September 14th, 2017 Meeting Called by: Committee Members: Town Representatives: Guests: Mark Stryker, Chair Mark Stryker, Chair Bob DiCarlo, Vice Chair Ray Henry, Recording Secretary Gary Davis Tim Riley (Teleconference) Fernando Soberon Doug Finch Sarah Reynolds Travis Wooley Thomas Brace Called to Order at 6:00pm by Chairman Mark Stryker Privilege of the Floor - No one spoke Report of the Development Office - We have received 5 PDR applications to date and expect one more. A Special Meeting of this Ag Com, probably in combination with the Environmental Conservation Board, or at the October Meeting to review the PDR's. Referrals - CPN : Cypress Creek Renewables, representing Travis Woolley of 5966 Monks Road, owner of property at 5932 Monks Road, TM# , are seeking a Special Use permit and Site Plan Approval for a 2 MW solar system on an approximately 20 acre parcel on the south-east piece of Travis' land. The Ag. Com. was asked to review this plan to assure that it would not prevent any valuable agricultural usage before a permit can be granted by the Planning Board. A soil analysis report from ONCOR was

84 reviewed at the meeting to assess the rating that was given to the property for the types of soil present, in making the recommendation of whether or not the land should be farmed rather than any other usage. As a result, the following question was discussed: Will the loss of this Ag Land (stops being cultivated and productive) represent a loss of valuable agricultural land? And will this solar project ever expand into other, more valuable Ag Land? (This would require a re-submission by the applicant.) This resulted in being the biggest consideration and the one that this committee must be most concerned about: Is this the most productive use for this land? It was noted that this parcel received a low score in the agricultural plan, and it is land that is not in the strategic farmland protection area as defined by the Ag Plan. There is however an Ag Exemption on the property, Ag District #1. The farmer who leased the land has quit his contract. (for whatever reason, we do not know). The owner is doing some farming of it on his own. Every rain event on parts of this land has created erosion issues. After thorough discussion, Mark Stryker made a motion that was approved by a 6 to 0 vote that the application be approved. See attached recommendation to the Planning Board. Old Business: The planning for a representative from FLCC to attend an Ag Com Meeting has been delayed until a later date due to proposed PDR talks. May include BOCES. Meeting adjourned at 7:37 pm. Next meeting scheduled for October 5th, 2017

85 ATTACHMENT 6

86

87 ATTACHMENT 7

88 AMENDMENT #2 The Town of Canandaigua, ("Employer") and the Town of Canandaigua Highway Employee s Association, ("Association"), having previously executed a certain collective bargaining agreement for the period 1/1/2017 thru 12/31/2018, (the Agreement ), hereby agree to amend the Agreement as follows: Section 9.1(B) The parties agree that from March 12, 2017 thru the November 4, 2017, the work week shall be forty hours per week consisting of ten (10) hours per day, Monday thru Thursday. During the term of the alternative work schedule above all references and/or computations in the Agreement based upon an eight hour work day shall be deemed to be or based upon a ten hour work day and all references to a work week or week shall be deemed to be or based upon a four day work week. All other terms and conditions of the Agreement not expressly modified herein remain unchanged. IN WITNESS WHEREOF, the parties hereto have caused this Amendment #1 to be executed by their respective officers. TOWN OF CANANDAIGUA: Dated: TOWN SUPERVISOR TOWN OF CANANDAIGUA HIGHWAY EMPLOYEE S ASSOCIATION: Dated: PRESIDENT HIGHWAY ASSOCIATION Dated: ASSOCIATION REPRESENTATIVE

89 ATTACHMENT 8

90 AMENDMENT #3 The Town of Canandaigua, ("Employer") and the Town of Canandaigua Highway Employee s Association, ("Association"), having previously executed a certain collective bargaining agreement for the period 1/1/2017 thru 12/31/2018, (the Agreement ), hereby agree to amend the Agreement as follows: Section 9.1(B) The parties agree that from January 1, 2018 thru March 10, 2018, the work week shall be forty hours per week consisting of ten (10) hours per day, Monday Thursday and Tuesday Friday. The parties agree that from March 11, 2018 thru November 3, 2018, the work week shall be forty hours per week consisting of ten (10) hours per day, Monday Thursday. During the term of the alternative work schedule above all references and/or computations in the Agreement based upon an eight hour work day shall be deemed to be or based upon a ten hour work day and all references to a work week or week shall be deemed to be or based upon a four day work week. All other terms and conditions of the Agreement not expressly modified herein remain unchanged. IN WITNESS WHEREOF, the parties hereto have caused this Amendment #1 to be executed by their respective officers. TOWN OF CANANDAIGUA: Dated: TOWN SUPERVISOR TOWN OF CANANDAIGUA HIGHWAY EMPLOYEE S ASSOCIATION: Dated: PRESIDENT HIGHWAY ASSOCIATION Dated: ASSOCIATION REPRESENTATIVE

91 ATTACHMENT 9

92 TOWN OF CANANDAIGUA BUDGET DEVELOPMENT POLICY Draft: October 16, 2017 by Resolution # PURPOSE The Town Board of the Town of Canandaigua is adopting these budget development policy guidelines in order to provide direction to the Budget Officer and all Town Departments in terms of the expectations of the Town Board in the development of the annual fiscal budget. POLICY STATEMENT The Town of Canandaigua has benefited from years of sound financial management. In order to solidify the sound practices currently in effect, increase public understanding of the framework within which the Town s budget is developed, and focus attention on future budgetary challenges, the Town Board believes formal financial budget development policies should be established in the following areas: A. Balanced Budget The annual budget shall be balanced in accordance with the laws of the State of New York with current revenue equal to or greater than current expenses while continuing to provide a level-service delivery approach with an eye toward service enhancements where possible. B. Revenue Projections All revenue projections or estimates shall be conservative in natures based on historical data and known trends and forecasts. All tax revenue estimates shall be based on reasonable Town previously adopted rates. Any new sources of revenues and new tax rates shall be adopted and included only after the Town Board has held a public hearing, received comment, and approved. C. Expenditure Projections All expenditures shall be based on actual known costs, reliable historical data or estimates provided after careful research and investigation by staff and the Town Board. All expenditures, projects and reserves budgeted shall be included only if they are necessary and essential in the individual department s efforts to meet the goals and objectives established by the Town Board. D. General Fund Reserves The General Fund balance should be adequate to handle unexpected revenue shortfalls and be able to accommodate a reasonable level of extraordinary, unbudgeted expenditures. The Town Board has adopted an updated Fund Balance Policy setting required unassigned fund balance availability between 15% and 60% of annual expenditures. Please see the Fund Balance Policy for more detailed information. Each year, available fund balance (carryover), the cumulative excess of revenues over expenditures, may be used as a source of funding to be applied to the next fiscal years budget. Growth in fund balance may not be used as a method of funding appropriations, and should be identified only when realized as a result of operations. Annual budgets should reference the projected fund balance in accordance with the Fund Balance Policy.

93 E. Capital Expenditures In order to maintain and improve the Town s infrastructure, facilities, and equipment; the Town Board adopted a long term capital improvement plan. The Town Board periodically updates the capital improvement plan after further review and discussion. Expenditures of a capital investment in development of the budget should be in keeping with the capital improvement plan. F. Budget Practices In preparing the budget, the Budget Officer should continue to review the Town s revenue sources to identify: grant funding from federal, state, and other sources; fees, licenses, permits; sales and use tax; and all other possible sources of revenue. Any new sources should be proposed to the Town Board prior to the presentation of the draft budget. BUDGET PREPARATION TIMELINE The Budget Officer shall cause to be published a budget calendar by June 30 th of each year. The calendar shall include dates for Town Board meetings, public hearings, six month revenue and expense summary report, accounting software access for department heads, solicitation of vendors and providers, finance committee meetings relative to the proposed budget, and department head meetings with Budget Officer relative to the upcoming fiscal budget. The Budget Officer shall cause for the proposed budget to be submitted for consideration by the Town Board in the month of September. The Town Board shall hold a public hearing on the proposed plan in the month of September or October, but no later than the Thursday immediately following the general election. The Town Board should adopt the next calendar year s budget not later than November 20 th per Town Law Section 109. BUDGET MONITORING In order to improve its ability to monitor the implementation of the Town budget, the Town Board will receive quarterly reports on revenues and expenditures during the fiscal year. The Budget Officer will present to the Town Board any variances in revenue or expenditures beyond projections as soon as they are known at the next meeting. All budget transfer requests shall be presented by the Budget Officer to the Town Board. In addition, the Town Board will receive monthly reports on the use and balance of monies in appropriated reserve and unassigned fund balance from the Budget Officer and/or Town Supervisor.

94 ATTACHMENT 10

95 TOWN OF CANANDAIGUA TRAVEL AND CONFERENCE POLICY Town Board Draft: October 16, 2017 I. GENERAL A. All staff, elected and appointed officials, (i.e. employees) are authorized to travel on official business as needed. B. Travel expenses while conducting official business of the Town of Canandaigua, are reimbursable at the direction of the Budget Officer pending Town Board approval; if employees are not able to claim reimbursement from some other source. Expenses will be covered for employees only. Expenses for spouses and Non-Town of Canandaigua employees will not be paid or reimbursed. C. The amount of reimbursement will be based upon prevailing costs in the area where the travel occurs in accordance with the Domestic Per Diem Rates as established from time to time by the U.S. General Services Administration. D. 1) Reimbursement for private vehicles will be at the Town-established rate, subject to the IRS ceiling. Applications for mileage reimbursement must be supported by detailed mileage records. Reimbursement will be made upon receipt of a voucher. Staff applications for reimbursement require approval by the Town Manager prior to submittal to the Town Board. 2) Full reimbursement for the use of rental cars will be made only if the rental car provided is the most economical mode of transportation available. The use of a Town of Canandaigua vehicle should always be the first consideration. 3) When long distance travel by commercial carrier, bus or airline is necessary, payment will be for coach or economy class fares for the most direct route. Payment will be direct by voucher or check payable to the

96 carrier. 4) Parking fees, garage storage, thruway and other tolls, taxi fares, etc., will be reimbursed, provided these expenses are substantiated by receipts. 5) Every effort shall be made so that more than one employee can ride in the same car when traveling to the same place. 6) All travel involving an overnight stay must be approved in advance by the Town Board. Staff overnight travel must be authorized by the Town Manager, and then submitted to the Town Board for approval. In an emergency, the Town Manager may make the approval. Reimbursement will be made upon receipt of a voucher approved by the Town Board. II. MEAL EXPENSES A. 1) A per diem allowance for meals will be used for each day involving an overnight stay. 2) The per diem allowance must be supported by hotel receipts. 3) The per diem rate includes three combined meals: breakfast, lunch, dinner. 4) Meals on days not involving an overnight stay must be supported by individual receipts and actual costs will be reimbursed up to the individual meal allowance. B. The per diem rate allowance shall be the Domestic Per Diem Rates as established from time to time by the U.S. General Services Administration. III. LODGING EXPENSES A. Lodging expense will be paid at the conference rate if one exists. B. If no conference rate exists, the Town of Canandaigua will pay for single accommodations for one employee, or double accommodations for two employees.

97 C. Lodging expenses will be paid directly by voucher. If the vendor does not accept vouchers, then payment will be by check payable directly to the vendor. IV. ADVANCES A. Advances will only be issued for travel which includes an overnight stay. B. Conference registration, hotel and commercial carrier travel expenses will be paid directly by voucher or check.

98 ATTACHMENT 11

99 Town of Canandaigua Wire Transfers and Online Banking Policy draft: October 16, 2017 PURPOSE The Town Board of the Town of Canandaigua recognizes the use of various electronic banking transactions including wire transfers and online banking activity as a faster, easier, and more efficient substitute for paper transactions. The purpose of this policy is to provide a framework of procedures, authorized by the Town Board, in order to ensure the proper protocols are followed for all online banking activity. POLICY Electronic banking uses computer and electronic technology to streamline the processing and recording of receipts and disbursements, while reducing the cost of processing these transactions. Receipts, disbursements and transfers in proper circumstances can be processed via electronic funds transfer (EFT) services, whether transferring funds from a savings to a checking account at the same bank, or making a payment to a vendor s bank across the country. Internal controls, such as written policies and procedures, authorizations, segregation of duties and monitoring. The Town Board shall authorize the Town Supervisor or other designee, designated by Resolution of the Town Board, to engage in electronic banking in accordance with all applicable laws and regulations including General Municipal Law Section 5-a authorizing the use of electronic or wire transfers and in conformity with the guidelines established by this policy. The Town Board also recognizes that most banking institutions no longer provide cancelled paper checks to their customers, but instead offer an electronic image obtained online. As such, the Town Board authorizes the acceptance of these electronic images in lieu of cancelled checks in accordance with General Municipal Law Section 99-b(2). SCOPE Electronic banking activities will be used for, but not limited, to the following: 1. Online banking services (reviewing account balances, retrieving bank statements, downloading copies of cancelled checks, making stop payment orders, etc.) 2. Check fraud prevention services 3. Electronic depositing of checks received 4. Pre-authorized debit payments 5. ACH vendor payments 6. EFT or wire transfers 7. Electronic Federal Tax Payment System (EFTPS) 8. Electronic State Tax Payment System (Prompt Tax) SAFEGUARDS All electronic fund transfers shall be reviewed by the Town Bookkeeper who reviews the bank statements. The Bookkeeper and/or the Town Clerk shall be responsible for initiating transfers, only after receiving approval from the Town Board. The Town of Canandaigua s auditing firm shall provide monthly reconciliation and review in order to provide safeguards relating to separation of duties. All banking transactions for the Town will be conducted on a secure computer. The Town Supervisor shall be responsible to ensure that employees with electronic access to bank

100 accounts who leave Town employment are properly removed from the accounts, effective with the termination of employment. In the case of the Town Supervisor not being able to perform his or her duties the Deputy Town Supervisor shall be responsible. If the Town Supervisor leaves employment by the Town of Canandaigua or is unable to perform the required access limitations, then the Town Board may choose to direct the Town Manager to restrict access for the person who is no longer employed by the Town. MONITORING The Town Board is responsible for implementing adequate internal controls for each of the electronic banking methods utilized. An effective internal control system includes, but is not limited to, segregation of duties, proper authorization, and adequate documentation for all electronic transactions. As such, the Town Board of the Town of Canandaigua authorizes the Town Manager to serve as a sub-user for the Town s Online Banking Activity for all accounts for the purpose of receipt of alerts of all wire transfers, and in order to view all online banking activity. The Town Manager is directed to cause to be received by the Town Manager, an automatic alert for all wire transfers associated with Town accounts. The Town Manager should present any findings of concern or questions directly to the Town Board.

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102 2017 Investment Policy For Town of Canandaigua I. Scope This investment policy applies to all monies and other financial resources available on its own behalf or on behalf of any other entity or individual. II. Objectives The primary objectives of the local government s investment activities are, in priority order: To conform with all applicable federal, state and other legal requirements (legal); To adequately safeguard principal (safety); To provide sufficient liquidity to meet all operating requirements (liquidity), and To obtain a reasonable rate of return (yield). III. Delegation of Authority The governing board s responsibility for administration of the investment program is delegated to the Supervisor who shall establish written procedures for the operation of the investment program consistent with these investment guidelines. Such procedures shall include an adequate internal control structure to provide a satisfactory level of accountability based on a database or records incorporating description and amounts of investments, transaction dates, and other relevant information and regulate the activities of subordinate employees. IV. Prudence All participants in the investment process shall seek to act responsibly as custodians of the public trust and shall avoid any transaction that might impair public confidence in the Town to govern effectively. Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence discretion and intelligence exercise in the management of their own affairs, not for speculation, but investment, considering the safety of the principal as well as the probable income to be derived. All participants involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. V. Diversification It is policy of the Town to diversify its deposits and investments by financial institution, by investment instrument, and by maturity scheduling investment policy(amendoct2017)2017 investment policy.docx Page 1 of 6

103 VI. Internal Controls It is the policy of the Town for all monies collected by any officer or employee of the government to transfer those funds to the supervisor within three days of deposit or within the time period specified by law whichever is shorter. The Supervisor is responsible for establishing and maintaining an internal control structure to provide reasonable, but not absolute, assurance that deposits and investments are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management s authorization and recorded properly, and are managed in compliance with applicable laws and regulations. VII. Designation of Depositaries (Section amended May 20, 2008 October 16, 2016) The banks and trust companies authorized for the deposit of monies up to a maximum amounts are: Depository Name Maximum Amount Officer Canandaigua National Bank Lyons National Bank $8 14 million $8 million VIII. Collateralized of Deposits In accordance with the provisions of General Municipal Law, Section 10, all deposits of the Town including certificates of deposit and special time deposits, in excess of the amount insured under the provisions of the Federal Deposit Insurance Act shall be secured. 1. By a pledge of eligible securities with an aggregate market value as provided by GML Section10, equal to the aggregate amount of deposits from the categories designated in Appendix A to the policy. 2. By an eligible irrevocable letter of credit issued by a qualified bank other than the bank with deposits in favor of the government for a term not to exceed 90 days with an aggregate value equal to 140% of the aggregate amount of deposits and the agreed upon interest, if any. A qualified bank is one whose commercial paper and other unsecured short term debt obligations are rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization or by a bank that is in compliance with applicable federal minimum risk based capital requirements. 3. By an eligible surety bond payable to the government for an amount at least equal to 100% of the aggregate amount of deposits and the agreed upon interest, if any, executed by an insurance company authorized to do business in New York State, whose claims paying ability is rated in the highest rating category by at least two nationally recognized statistical rating organizations investment policy(amendoct2017)2017 investment policy.docx Page 2 of 6

104 IX. Safekeeping and Collateralization Eligible securities used for collateralizing deposits shall be held by the depositary and/or a third party bank or trust company subject to security and custodial agreements. The security agreement shall provide that eligible securities are being pledged to secure local government deposits together with agreed upon interest, if any, and any costs or expenses arising out of the collection of such deposits upon default. It shall also provide the conditions under which the securities may be sold, presented for payment, substituted or released and the events which will enable the local government to exercise its rights against the pledged securities. In the event that the securities are not registered or inscribed in the name of the local government, such securities shall be delivered in a form suitable for transfer or with an assignment in blank to the Town or its custodial bank. The custodial agreement shall provide that securities held by the bank or trust company, or agent of and custodian for, the local government, will be kept separate and apart from the general assets of the custodial bank or trust company and will not, in any circumstances, be commingled with or become part of the backing for any other deposit or other liabilities. The agreement should also describe that the custodian shall confirm the receipt, substitution or release of securities. The agreement shall provide for the frequency of revaluation of eligible securities and for the substitution of securities when a change in rating of a security may cause ineligibility. Such agreement shall include all provisions necessary to provide the local government a perfected interest in securities. X. Permitted Investments As authorized by General Municipal Law, Section 11, the Town authorizes the Supervisor to invest monies not required for immediate expenditures for terms not to exceed its projected cash flow needs in the following types of investments: Special time deposit accounts; Certificate of deposit; Obligations of the United States of America; Obligations guaranteed by agencies of the United States of America where the payment of principal and interest are guaranteed by the United States of America; Obligations of the State of New York; Obligations issued pursuant to LFL Section or (with approval of the State Comptroller) by any municipality, school district or district corporation other than the Town; Obligations of public authorities, public housing authorities, urban renewal agencies and industrial development agencies where the general State statutes governing such entities or whose specific enabling legislation authorizes such investments; 2017 investment policy(amendoct2017)2017 investment policy.docx Page 3 of 6

105 Certificates of Participation (COPs) issued pursuant to GML Section 109-b; Obligations of this local government, but only with any monies in a reserve fund established pursuant to GML Sections 6-c, 6-d,6-e, 6-g, 6-h, 6-j,6-k, 6-l, 6-m, 6-n. All investment obligations shall be payable or redeemable at the option of the Town within such times as the proceeds will be needed to meet expenditures for purposes for which the monies were provided and in the case of obligations purchased with the proceeds of bonds or notes, shall be payable or redeemable at the option of the Town within two years of the date of purchase. XI. Authorized Financial Institutions and Dealers The Town shall maintain a list of financial institutions and dealers approved for investment purposes and establish appropriate limits to the amount of investments which can be made with each financial institution or dealer. All financial institutions with which the local government conducts business must be credit worthy. Banks shall provide their most recent Consolidated Report of Condition (Call Report) at the request of the Town. Security dealers not affiliated with a bank shall be required to be classified as reporting dealers affiliated with the New York Federal Reserve Bank, as primary dealers. The Supervisor is responsible for evaluating the financial position and maintaining a listing of proposed depositories, trading partners and custodians. Such listing shall be evaluated at least annually. XII. Purchase of Investments The Supervisor is authorized to contact for the purpose of investments: 1. Directly, including through a repurchase agreement, from an authorized trading partner. 2. By participation in a cooperative investment program with another authorized governmental entity pursuant to Article 5G of the General Municipal Law where such program meets all the requirements set forth in the Office of the State Comptroller Opinion No , and the specific program has been authorized by the governing board. 3. By utilizing an ongoing investment program with an authorized trading partner pursuant to a contract authorized by the governing board. All purchased obligations, unless registered or inscribed in the name of the local government, shall be purchased through, delivered to or held in custody of a bank or trust company. Such obligations shall be purchased, sold or presented for redemption or payment by such bank or trust company only in accordance with prior written authorization from the officer authorized to make the investment. All such transactions shall be confirmed in writing to the Town by the bank or trust company. Any obligation held in custody of a bank or trust company shall be held pursuant to a written custodial agreement as described in General Municipal Law, Section 10. The custodial agreement shall provide that securities held by the bank or trust company, as agent of and custodian for, the local government, will be kept separate and apart from the general assets of the custodial bank or trust company and will not, in any circumstances, be 2017 investment policy(amendoct2017)2017 investment policy.docx Page 4 of 6

106 commingled with or become part of the backing for any other deposit or other liabilities. The agreement shall describe how the custodian shall confirm the receipt and release of the securities. Such agreement shall include all provisions necessary to provide the local government a perfected interest in securities. XIII. Repurchase Agreements Repurchase agreements are authorized subject to the following restrictions: All repurchase agreements must be entered into subject to a Master Repurchase Agreement. Trading partners are limited to banks or trust companies authorized to do business in New York State and primary reporting dealers. Obligations shall be limited to obligations of the United States of America and obligations guaranteed by agencies of the United States of America. No substitution of securities will be allowed. The custodian shall be a party other than the trading partner. Date Policy Adopted: 12/14/1998 Date Policy Amended: 5/20/2008 Date Policy Adopted: 1/6/2014 Date Policy Adopted: 1/5/2015 Date Policy Adopted: 1/11/2016 Date Policy Adopted: 1/9/ investment policy(amendoct2017)2017 investment policy.docx Page 5 of 6

107 Appendix A Schedule of Eligible Securities (i) Obligations issued, fully insured or guaranteed as to the payment of principal and interest by the United States of America, an agency thereof or a United States government sponsored corporation. (ii) Obligations issued or fully guaranteed by the International Bank for Reconstruction and Development, the Inter-American Development, the Asian Development Bank and the African Development Bank. (iii) Obligations partially insured or guaranteed by any agency of the United States of America, at a proportion of the market value of the obligation that represents the amount of the insurance or guaranty. (iv) Obligations issued or fully insured or guaranteed by the State of New York, obligations issued by a municipal corporation, school district or district corporation of such State or obligations of any public benefit corporation which under a specific State statue may be accepted as security for deposit of public monies. (v) Obligations issued by states (other than the State of New York) of the United States rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization. (vi) Obligations of Puerto Rico rated in one of the three highest rating categories by at least one nationally statistical rating organization. (vii) Obligations of counties, cities and other governmental entities of a state other than the State of New York having the power to levy taxes that are backed by the full faith and credit of such governmental entity and rated in one of the three highest rating categories by at least one of the three highest rating categories by at least one nationally recognized statistical rating organization. (viii) Obligations of domestic corporations rated in one of the two highest rating categories by at least one nationally recognized statistical rating organization. (ix) Any mortgage related securities, as defined in the Securities Exchange Act of 1934, as amended, which may be purchased by banks under the limitations established by bank regulatory agencies. (x) Commercial paper and bankers acceptances issued by a bank, other than the Bank, rated in the highest short term category by at least one nationally recognized statistical rating organization and have maturities of no longer than 60 days from the date they are pledged. (xi) Zero coupon obligations of the United States government marketed as Treasury strips investment policy(amendoct2017)2017 investment policy.docx Page 6 of 6

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120 H. Sicherman / the Harrison Studio 160 Washburn Street, Suite 200 P.O. Box 473 Lockport, New York Tel: (716) Fax: (716) September 5, 2017 Town of Canandaigua 5440 Route 5 & 20 West Canandaigua, New York Attention: Doug Finch, Town Manager Dear Mr. Finch: In response to the Request for Proposals issued by the Town of Canandaigua on August 22, 2017, H. Sicherman & Company, Inc. dba the Harrison Studio ( The Studio ) is pleased to have the opportunity to submit this proposal to provide services associated with implementation and administration of the grant awarded to the Town by the New York State Office of Community Renewal (the OCR ) to provide financing for the expansion of operations by Akoustis Technologies, Inc. ( Akoustis ). The Studio, a New York corporation whose principals and staff persons all have extensive experience in the planning and implementation of community and economic development programs, currently provides a wide variety of services to municipalities and nonprofit organizations throughout New York State in the areas of grant administration, economic and community development, and procurement of public and institutional financing. We have particular experience and expertise in planning and implementing Community Development Block Grant projects and programs. Personnel The following personnel are available to provide services associated with this proposal: Harry Sicherman, President - Mr. Sicherman has extensive expertise in all facets of community and economic development acquired during a 39-year career that has included positions at the U. S. Department of Housing and Urban Development and as a principal of private consulting firms. Mr. Sicherman has substantial experience in designing, managing, and administering community development programs in both the public and private sectors. He has particular expertise regarding the administration and management of CDBG programs, and currently provides community and economic development services to numerous municipalities and nonprofit development organizations throughout New York State. R. Charles Bell, Senior Vice President - Mr. Bell joined The Studio in 2015 after 12 years managing community and economic development programming for municipalities and local development corporations in three Western New York communities, most recently as the President and CEO of the Greater Lockport Development Corporation. Mr. Bell is highly regarded for his ability take high-profile initiatives from planning through implementation, with a particular emphasis on financing and overall project management.

121 Town of Canandaigua September 5, 2017 Page 2 of 4 Elizabeth M. Kraus, Vice President, Commercial Finance Ms. Kraus joined The Studio in 2016, bringing with her over 20 years of commercial lending and management experience with major banks in the Western New York market. Elizabeth has extensive experience in commercial finance and has worked closely with the SBA and SBA-chartered CDCs, IDAs, and quasi-public development companies. She also served on the statewide loan committee of the New York State Business Development Corporation and the Empire State Certified Development Company. Ms. Kraus manages the commercial credit and real estate financing services of the firm. Greg Merriam, Senior Planner - Mr. Merriam joined The Studio in 2015 after nine years supporting community planning, land development, and environmental impact analysis projects for two engineering firms in New York s Capital District. He has a strong academic background and professional experience in leading and supporting project teams in the preparation of community plans. Mr. Merriam has served as lead author/planner on a variety of environmental impact analysis projects and has a strong working understanding of SEQR, visual impact analysis, and fiscal impact analysis techniques. He has extensive experience in federal environmental review (NEPA) requirements and their applicability to CDBG activities. Diane K. Church, Senior Associate Diane Church came to The Studio in 2017 after completing a distinguished legal career including 26 years as a senior attorney and partner at Hurwitz & Fine, PC in Buffalo, New York. Ms. Church, who has exceptional research and writing skills, spent much of her career acting as general legal counsel to industrial development agencies, local development corporations, and other affiliated not-for profit entities. Richard W. Lippold, Senior Associate - Prior to joining Mr. Sicherman at EastWest Planning & Development in 1994 and H. Sicherman & Company in 1998, Mr. Lippold completed a 37- year career in the Federal Civil Service, primarily in managerial positions. After serving as an Area Economist and Director of Community Planning and Development for the U. S. Department of Housing and Urban Development, he spent the final 15 years of his career as Deputy Manager of HUD's Buffalo Area Office. Mr. Lippold possesses a wide range of planning, development, and managerial skills, and currently assists in the implementation of a variety of community development and housing initiatives, including all elements of Niagara County's Microenterprise Assistance Program. Robert Zabel, Senior Associate Mr. Zabel is a management and finance professional with extensive experience in banking, finance, and business development acquired during 30+ years in financial services and business management positions. His 17-year tenure at First Niagara Bank included supervisory responsibilities as a Vice President in both business development and consumer lending. Mr. Zabel joined The Studio in 2015 and assists the firm s clients with a variety of financial and technical support services, particularly in the areas of grant management. Proposed Services At the direction of the Town, The Studio is available to provide all of the services included in the Request for Proposals and any additional services regarding the implementation and administration of the Akoustis grant and summarized as follows:

122 Town of Canandaigua September 5, 2017 Page 3 of 4 Town of Canandaigua OCR Economic Development Grant Akoustis Technologies, Inc. All services requested in the RFP for the delivery and administration of the Akoustis Technologies OCR grant including: 1. The provision of technical assistance necessary for the administration of the OCR program including, but not limited to assisting the Town in the establishment and maintenance of books of account, developing and implementing management systems to provide appropriate recordkeeping, assistance in the procurement, selection, and award of contracts as necessary, preparation of required environmental review records, assurance of consistency with all Federal requirements regarding procurement, labor standards, fair housing, etc., preparation of required reports, oversight of audit activities, preparation of grant closeout materials, and all other activities of a general administrative nature. 2. Assistance regarding the financing of the Akoustis project including the preparation of grant documents, procurement of project cost documentation, review of grant disbursement documentation, assistance to the company regarding employment requirements and documentation, monitoring of employment and financial information, and other related services as required. Remuneration Remuneration for all proposed services will be charged as follows: 1. The Studio labor will be charged at the following rates through December 31, 2017: Harry Sicherman...$ per hour R. Charles Bell...$ per hour Elizabeth Kraus...$14 per hour Diane Church...$ per hour Greg Merriam ll...$ per hour Richard W. Lippold...$11 per hour Robert Zabel...$ per hour Other professional...$ per hour Rate in travel status...$ per hour (all personnel) The labor rates for services provided in subsequent calendar years will be computed by multiplying the rates in effect for the prior year by 1.03 and rounding up to the next whole dollar amount. The labor rates are fully loaded and are inclusive of all salaries, fringes, clerical, and related costs. The overhead and profit percentages for all labor rates average approximately 110% and 15% of labor cost respectively. 2. Travel by private automobile will be charged at the maximum Federal reimbursement rate. 3. All other expenses will be charged at cost.

123 Town of Canandaigua September 5, 2017 Page 4 of 4 While this is not a fixed price proposal, we understand that the OCR grant includes program delivery and administrative budgets that we expect will be sufficient to provide all of the proposed services. Summary H. Sicherman & Company, Inc. is pleased to have the opportunity to propose services to the Town of Canandaigua. Enclosed are materials regarding the firm including client and staff information. If you require additional information, please contact me directly at Sincerely, enclosure Harry Sicherman President

124 Resume NAME: Title: Employer: Harry Sicherman President H. Sicherman & Company, Inc. EDUCATION 1975 B.A. - Behavioral Sciences (awarded magna cum laude) SUNY Institute of Technology, Utica, NY Graduate Studies - SUNY at Buffalo, Buffalo, NY School of Law MILITARY SERVICE United States Air Force - active duty SUMMARY EXPERIENCE Harry Sicherman has maintained an intimate involvement with community and economic development programs since beginning a career with the United States Department of Housing and Urban Development in 1978 as a Community Planning and Development Representative. For eight years in that capacity, and during a subsequent 30 years as the principal of private consulting firms, Mr. Sicherman has played a leading role in the development and implementation of a variety of federal, state, and local programs for economic development, housing, social services, and municipal infrastructure. His career has been highlighted by numerous significant engagements, including assistance provided in the planning and implementation of programming for the revitalization of Lower Manhattan under Congress initial $2.2 billion Emergency Response Act appropriation arising from the September 11, 2001 attacks on the World Trade Center. Mr. Sicherman is a widely recognized expert in the due diligence and regulatory requirements associated with the implementation of the federal Community Development Block Grant program. EMPLOYMENT HISTORY H. Sicherman & Company, Inc. President 1998-present EastWest Planning & Development, Inc. President Sicherman Consulting Services Proprietor Don Warren Hall & Associates Associate U. S. Dept. of Housing & Urban Development CPD Rep United States Air Force (active duty) COMMUNITY ACTIVITIES Commissioner/Treasurer, Erie Canalway National Heritage Corridor Commission Board Member, Erie Canalway Heritage Fund, Inc. Member, Entrepreneurship Committee (ad hoc), Niagara Global Tourism Initiative

125 Resume NAME: Title: Employer: R. Charles Bell Senior Vice President H. Sicherman & Company, Inc. EDUCATION B.S. Sociology Ithaca College, Ithaca, NY Graduate Studies SUNY at Buffalo, NY Department of Urban and Regional Planning Masters of Business Administration Canisius College, Buffalo, NY SUMMARY EXPERIENCE R. Charles Bell joined H. Sicherman / the Harrison Studio in 2015 after twelve years managing community and economic development programming for municipalities and local development corporations in three Western New York communities, most recently as the President and CEO of the Greater Lockport Development Corporation. Mr. Bell is highly regarded for his ability take high-profile initiatives from planning through implementation as evidenced by The Remington Lofts and Webster Street Revitalization projects in North Tonawanda, New York and a string of signature projects in Lockport, New York including financing and construction of the Lockport Ice & Sports Arena, Canal Street revitalization, and redevelopment of the 500,000 square foot Harrison Place industrial campus. EMPLOYMENT HISTORY H. Sicherman & Company, Inc. Vice President 2015-present City of Lockport, New York Director of Planning & Dev Greater Lockport Development Corp. President/CEO City of North Tonawanda, New York Planning & Dev. Coordinator Town of Tonawanda Development Corp. Empire Zone Coordinator NVS Interactive Media Accounts Manager Thomas Planning Services, Inc. Junior Planner COMMUNITY ACTIVITIES President, Lockport Ice Arena & Sports Center, Inc. Board Member, Leadership Niagara Board Member, Lockport YMCA Member, Lockport Rotary

126 Resume NAME: Title: Employer: Elizabeth M. Kraus Vice President, Commercial Finance H. Sicherman & Company, Inc. EDUCATION MBA Concentration: International Management & Corporate Finance State University of New York at Buffalo, Buffalo, NY Group Ecole Superieure du Commerce de Tours, Tours, France International Studies; Graduate Certificate B.S. Business Administration; Concentration: Marketing & Finance State University of New York at Buffalo, Buffalo, NY SUMMARY EXPERIENCE Elizabeth Kraus joined H. Sicherman / the Harrison Studio in November 2016 after 23+ years in the banking and finance community. She is an accomplished financial executive with diversified experience in sales, credit and leadership background. Most recently, Elizabeth was the Senior Vice President for KeyBank Western NY and managed a team of business banking relationship managers and support staff responsible for acquiring new business clients and expanding relationships of existing clients with annual sales up to $30 million. Elizabeth has extensive experience in commercial finance and has worked closely with the SBA and SBA-chartered CDCs, IDAs, and quasi-public development companies. She also served on the statewide loan committee of the New York State Business Development Corporation (NYBDC) and the Empire State Certified Development Company. EMPLOYMENT HISTORY H. Sicherman & Company, Inc. VP, Commercial Finance 2016-present KeyBank, N.A. Senior Vice President WNY M&T Bank, N.A. Vice President Sr. Relationship Mgr.-Business Banking COMMUNITY INVOLVEMENT WNY Small Business Administration Advisory Board Member Amherst Chamber of Commerce Board Member National Association Women Business Owners - Women in Leadership Awardee 2013 Leadership Buffalo graduate Business First Award Forty Under 40: Outstanding Leadership in Community Girl Scout Council of Buffalo & Erie Co., Inc. - Former Board & Finance Committee member Albright-Knox Art Gallery - Former Board and Finance Committee member Women Entrepreneurs: Access to Capital, Credit & Educational Services Chairperson 99

127 Resume NAME: Title: Employer: Diane K. Church Senior Associate H. Sicherman & Company, Inc. Employment Attorney, Hurwitz & Fine, P.C. May 1991 to April 2017 Buffalo, New York (Member from July 1998) General counsel to industrial development agencies, local development corporations, and other affiliated not-for profit entities; responsibilities included documenting and closing Federal and State-funded loan and grant transactions, review of grant documentation, preparation of grant-compliant loan documents, preparing closing documentation and review of closing requirements; handed state and local tax exempt lease transactions from application through closing including reviewing project to ensure statutory compliance, preparing closing documentation and review of closing requirements; acted as agency counsel in connection with tax-exempt bond transactions; handled general corporate and compliance issues including assisting with preparation and adoption of policies and procedures to comply with statutory requirements. Also provided assistance to Native American Housing Authority on contract and policy matters and provided representation to commercial lenders in connection with commercial real estate loan transactions. Associate Attorney, Moot & Sprague September Buffalo, New York November 1990 Areas of concentration included general commercial real estate practice including closing commercial real estate loans for lenders, closing federally-funded loans and grants on behalf of local development companies, representing industrial development agency on special projects, drafting commercial leases and purchase and sale agreements and representing purchasers and sellers of commercial and residential real estate. Associate Attorney, Bond, Schoeneck & King September Syracuse, New York September 1987 Areas of concentration included closing commercial real estate loans, drafting and reviewing commercial leases and purchase and sale agreements, closing purchases and sales of commercial and residential real estate. Education Duke University School of Law, J.D. Degree with honors, May, 1984 Harpur College, State University of New York at Binghamton B.A. in History with Honors, May, 1981 Brunel University, Uxbridge, Middlesex, England, Program in Social Sciences, 1980 Honors Recognized in Business First s Who s Who in Law, Banking and Finance and Municipal Law categories, and in The Best Lawyers in America James S. Bidlake Memorial Award for Superior Achievement in Legal Research and Writing Phi Beta Kappa Professional Associations Member, New York State and Erie County Bar Associations Member, New York State Economic Development Council

128 Resume NAME: Title: Employer: Greg Merriam II, AICP Senior Planner H. Sicherman & Company, Inc. EDUCATION 2004 B.A., Environmental Design - SUNY at Buffalo 2006 Master's Degree, Urban and Regional Planning - SUNY at Buffalo SUMMARY EXPERIENCE Greg Merriam joined H. Sicherman / the Harrison Studio in 2015 after nine years supporting community planning, land development, and environmental impact analysis projects for engineering firms in the Capital Region of New York State. Mr. Merriam has a strong academic background and professional experience in leading and supporting project teams in all aspects of community planning and development. His exceptional project management and communication skills make him an extremely valuable asset in implementing the company's community and economic development programming. Mr. Merriam has served as lead author/ planner on a variety of environmental impact analysis projects and has a strong working understanding of SEQR, visual impact analysis, and fiscal impact analysis techniques. EMPLOYMENT HISTORY H. Sicherman & Company, Inc. Senior Planner 2015-present The Chazen Companies Planner The LA Group Planner

129 Resume NAME: Title: Employer: Richard W. Lippold Senior Associate H. Sicherman & Company, Inc. EDUCATION 1956 B.S. - Economics LeMoyne College, Syracuse, New York 1963 M.A. - Economics Maxwell School of Public Administration Syracuse University, Syracuse, NY SUMMARY EXPERIENCE In 1994, Richard Lippold completed a distinguished 36-year career with the U.S. Department of Housing and Urban Development that included tenures as a Regional Economist, Community Planning and Development Division Director, and Deputy Manager of HUD's Buffalo, New York office. Mr. Lippold has brought his broad range of experience to H. Sicherman / the Harrison Studio, where he has consulted on a variety of management and administrative engagements ranging from Microenterprise programming to strategic planning initiatives. He has provided supervisory and implementation services to Niagara County s Microenterprise Assistance Program since its inception in He has also directed all of the services associated with the development of CDBG Consolidated Plans for Erie County and the Towns of Amherst, Cheektowaga, Tonawanda, and Hamburg. EMPLOYMENT HISTORY H. Sicherman & Company, Inc. Senior Associate 1998-present EastWest Planning & Development, Inc. Senior Associate U. S. Dept. of Housing & Urban Development Deputy Manager CPD Director Regional Economist Economist

130 Resume NAME: Title: Employer: Robert J. Zabel Senior Associate H. Sicherman & Company, Inc. EDUCATION 1973 B.A. - Economics State University of New York, College at Potsdam, Potsdam, NY 1977 M.B.A. - Finance Canisius College, Buffalo, NY 1997 National School of Banking, Fairfield University, Fairfield, CT SUMMARY EXPERIENCE Bob Zabel is a management and finance professional with extensive experience in banking, finance, and business development acquired during 30+ years in financial services and business management positions. His 17-year tenure at First Niagara Bank included supervisory responsibilities as a Vice President in both business development and consumer lending. He joined H. Sicherman / the Harrison Studio in 2015 and assists the firm s clients with a variety of financial and technical support services, particularly in the areas of grant management. EMPLOYMENT HISTORY H. Sicherman & Company, Inc. Senior Associate 2015-present Niagara County Federal Credit Union Vice President, Lending First Niagara Bank VP, Business Development VP, Consumer Lending American Credit Services, Inc. Sales Manager, Auto Lending Wyoming County Bank Assistant VP, Consumer Lending COMMUNITY ACTIVITIES Board Member, Better Business Bureau (2000-present) Board Member (2006-present), Member (1994-present), Lockport Rotary Club Past Board Member, Greater Lockport Development Corporation ( )

131 H. Sicherman & Company, Inc. Current and Recent Client Listing Public Agencies New York State Office for Small Cities Empire State Development Corporation NYS Div. of Housing and Community Renewal Niagara County Industrial Dev. Agency Erie County Industrial Dev. Agency Salamanca Industrial Dev. Agency County of Orleans Industrial Dev. Agency Essex County Industrial Dev. Agency Chautauqua County Industrial Dev. Agency Madison County Industrial Dev. Agency Genesee County Economic Dev. Center City of Ithaca Urban Renewal Agency City of Olean Urban Renewal Agency Schenectady Metroplex Development Authority Livingston County Industrial Dev. Agency Seneca County Industrial Dev. Agency County of Otsego Industrial Dev. Agency Wyoming County Industrial Dev. Agency Municipalities Cattaraugus County, NY Chautauqua County, NY Erie County, NY Greene County, NY Madison County, NY Ontario County, NY Wyoming County, NY City of Salamanca, NY City of Lockport, NY City of Olean, NY City of North Tonawanda, NY City of Dunkirk City of Cortland Village of Wellsville, NY Town of Hamburg, NY Town of Amherst, NY Town of Cheektowaga, NY Town of Tonawanda, NY Town of Dunkirk, NY Town of East Bloomfield, NY Town of Ellicott, NY Town of Mina, NY Private For-Profit Companies & Nonprofit Organizations Cheektowaga Economic Dev. Corporation Lumber City Development Corporation Orleans County Local Dev. Corporation Livingston County Development Corporation Greater Lockport Development Corporation Genesee Gateway Local Development Corp. Wyoming County Business Center, Inc. Wayne Economic Development Corporation Washington County Local Dev. Corp. Wheatfield Local Development Corporation Geneseo Foundation, Inc. Cattaraugus Empire Zone Corporation Cattaraugus Co. Business Development Corp. Hamburg Development Corporation Ontario County Economic Development Corp. West Seneca Development Corporation Tompkins County Area Development Nestle Purina PetCare, Inc. Camoin Associates, Saratoga Springs, NY Local Initiatives Support Corporation Enterprise Community Partners, Inc. Seneca County Economic Dev. Corp. Seneca Falls Development Corporation Buffalo Urban Development Corporation Cazenovia Area Community Dev. Assoc. Chautauqua Region Economic Dev. Corp. Schoharie Community Development Corp. Partnership for Community Dev. (Hamilton, NY) Farm Credit East Historic Lockport Millrace, Inc. Keenan Center, Inc. (Lockport, NY) Riviera Theatre and Organ Preservation Society, Inc. (North Tonawanda, NY) Clark Patterson Lee, PC Wyoming County Business Assistance Corp. Prestolite Electric Corporation Big Thunder Brewing Company Intergrow Greenhouses, Inc. Canandaigua Finger Lakes Resort, LLC Bergmann Associates Western Erie Canal Alliance

132 H. Sicherman & Company, Inc. References Steven G. Hyde, President Genesee County Economic Dev. Corp. 99 MedTech Drive, Suite Center Street Suite C Batavia, NY Warsaw, NY William J. Daly, Director Wyoming County Planning & Development (585) , ext. 14 (585) (ext. 115) shyde@gcedc.com wdaly@wyomingco.net Jim Whipple, Executive Director Richard Dixon, CFO Orleans Economic Development Agency Chautauqua County IDA 121 N. Main Street 200 Harrison Street Albion, NY Jamestown, NY (585) , ext. 105 (716) jwhipple@orleansdevelopment.org DixonR@ccida.com Additional references are available upon request.

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134 géãç Éy VtÇtÇwt zât 5440 Routes 5 & 20 West Canandaigua, NY (585) * Fax: (585) townofcanandaigua.org XáàtuÄ á{xw DJKL CORRECTIVE ACTION PLAN FUND BALANCE: Item # 1: Audit Recommendation: The Town Board should amend and adopt policies and procedures to govern budget development and monitoring practices and explanations for the level of unrestricted funds to maintain. Implementation Plan of Action(s): The Town Board of the Town of Canandaigua adopted a fund balance policy on August 17, 2015, and again on January 9, From the policy, finances will be managed so as to maintain balances of the various funds at levels sufficient to mitigate current and future risks, and protect the Town s creditworthiness. It is our understanding that your finding is due to your opinion that the policy should establish a maximum fund balance, in addition to the already established minimum fund balance for the general fund. It is also our understanding that your opinion is the policy should include other funds governed by the Town Board. Additionally, the Town Board is considering the adoption of a Budget Preparation Policy. Implementation Date: The Town Board adopted an amendment to the Town s Fund Balance Policy on September 18, 2017 detailing minimum and maximum percentages for all funds. Person Responsible for Implementation Town Manager is responsible to make a recommendation to the Town Board for consideration. Once policy is adopted, the Town Manager is responsible for the policy implementation. UPDATE (10/16/2017): Town Board is considering a Budget Preparation Policy for possible adoption at its meeting on October 16, 2017.

135 Item # 2: Audit Recommendation: The Town Board should adopt budgets with realistic estimates of revenues, expenditures and the amount of fund balance to be used to fund operations. Implementation Plan of Action(s): Each year the annual budget does include expenditures relating to fund balance and the use of funds to offset expenditures from unassigned fund balance. It is our understanding this finding was in part due to the fund balance level deemed excessive by the Comptroller s office. However, the Town Board already had a plan for the use of $ 1,000,00 from unassigned fund balance to go towards the construction of a new highway facility. The tentative 2018 budget includes estimated revenues and expenditures in keeping with actual data from recent expenditures or estimates. As you are aware, the largest revenue for the Town of Canandaigua is sales tax which can be hard to predict. Implementation Date: Estimated October 2017 Person Responsible for Implementation Town Manager (Budget Officer) is responsible to make a recommendation to the Town Board for consideration. Once policy is adopted, the Town Manager is responsible for the policy implementation. UPDATE (09/28/2017): Town Board is intending to hold public hearing on 2018 Town Budget on October 16, The Town Board and Finance Committee have reviewed revenue and expenditure projections in the proposed 2018 Town of Canandaigua budget, made suggested amendments, and believe them to be accurate based on prior history. Item # 3 Audit Recommendation: The Town Board should implement plans to address and property utilize excess fund balance. Implementation Plan of Action(s): The use of fund balance is reflected in the Town of Canandaigua s 15 year capital plan, and will be further noted throughout the plan as recommended by the Comptroller s office. Improvements to the Capital Plan will more closely detail the use of fund balance and anticipated level of fund balance in keeping with the fund balance policy. Implementation Date: Estimated December 2017

136 Person Responsible for Implementation Town Manager (Budget Officer) is responsible to make a recommendation to the Town Board for consideration. Once policy is adopted, the Town Manager is responsible for the policy implementation. UPDATE (09/28/2017): The Town Board adopted an amended fund balance policy on September 18, Additionally, the Town Manager will be presenting a multi-year financial plan for the Town Board to consider in the coming months. Item # 4 Audit Recommendation: The Town Board should develop and adopt comprehensive multiyear financial and capital plans and plan for reserves. These plans should be monitored and updated on an ongoing basis. Implementation Plan of Action(s): Plan was adopted June 19, 2017 by Resolution # The plan will be updated to reflect 2018 budget, and future projected fund balance appropriations as previously noted. Implementation Date: Estimated December 2017 Person Responsible for Implementation Town Manager (Budget Officer) is responsible to make a recommendation to the Town Board for consideration. Once policy is adopted, the Town Manager is responsible for the policy implementation. UPDATE (09/28/2017): The Town Board routinely reviews the financial status of the Town including the monthly financial statements. The Town Board will consider a more comprehensive multi-year financial plan, as suggested by the NYS Comptroller, in the near future. Meanwhile, the Town Board adopted a comprehensive capital plan that details capital improvements for the next 15 years on June 19, Item # 5 Audit Recommendation: The Supervisor should prepare fund balance and monthly cash flow projections and provide them to the Board to assist in making informed financial decisions. Implementation Plan of Action(s): Update monthly financial summary report to more clearly define fund balance projections. Continue to have Town Board adopt Resolution that includes review of monthly financial statements.

137 Implementation Date: The Town Board was presented with their first Monthly Fund Balance Report for review at their meeting on September 18, The report will be further refined to include comments from Town Board members. Person Responsible for Implementation Town Supervisor, working with Town Manager. UPDATE (09/28/2017): The Town Board reviews monthly financial reports including the fund balance of Town reserves, and unassigned fund balance. The Town Board reviewed the fund balance of every fund during their meeting on September 18, The Town Manager will make fund balance projections as part of his monthly report to the Town Board. WATER OPERATIONS Item # 6 Audit Recommendation: The Town Board should adopt a policy for water district accounting to ensure properties are properly charged and charges are equitably distributed. Implementation Plan of Action(s): The Town Board has recently authorized the use of new water accounting software system to address potential issues relating to accounting. The Town Manager working collaboratively with the Town Water Superintendent will propose a policy to the Town Board for consideration. Implementation Date: Estimated December 2017 Person Responsible for Implementation Town Water Superintendent is responsible to make a recommendation to the Town Board for consideration. Once policy is adopted, the Town Water Superintendent is responsible for the policy implementation. UPDATE (09/28/2017): The Town is in the process of implementing a new water software accounting system. The program should be operational for the 4 th quarter water bills of The Water Superintendent will be proposing a policy for the Town Board to consider. UPDATE (10/16/2017): The Town Water Superintendent has proposed a policy for water districts to be considered by the Town Board.

138 Item # 7 Audit Recommendation: The Town Board should adopt a policy for water adjustments to ensure that there is a process in place to document the purpose for and approval of adjustments. Implementation Plan of Action(s): Town Water Superintendent to recommend a policy for Town Board consideration. Implementation Date: Estimated December 2017 Person Responsible for Implementation Town Water Superintendent is responsible to make a recommendation to the Town Board for consideration. Once policy is adopted, the Town Water Superintendent is responsible for the policy implementation. UPDATE (09/28/2017): The Town is in the process of implementing a new water software accounting system. The new system is anticipated to include a mechanism for the Water Superintendent to be able to authorize adjustments. The program should be operational for the 4 th quarter water bills of The Water Superintendent will be proposing a policy for the Town Board to consider. UPDATE (10/16/2017): The Town Water Superintendent has proposed a policy for water districts to be considered by the Town Board. Item # 8 Audit Recommendation: Town officials should establish appropriate accounting records and account for each water fund as a separate entity. Implementation Plan of Action(s): The Comptroller s Office has instructed us to eliminate the F (Water Fund) as a separate fund. During the 2018 budget preparation the budget preparation module has been set to eliminate the F Fund and combine it with an existing debt free special district (SW Fund). It is the goal to combine all debt free special districts into a single special district fund. All districts with existing debt service will have their own accounting fund as currently organized. Implementation Date: Estimated March 2018 Person Responsible for Implementation Town Manager is responsible to make any needed recommendations to the Town Board for consideration. The Town Manager is then responsible for implementation as directed.

139 UPDATE (09/28/2017): The Water Superintendent, Town Manager, and Bookkeeper have identified every water district as a separate entity. The 2018 proposed budget includes the accounting of each district separately. Additionally, operations and maintenance charges are identified separately along with debt service (if any). Town Officials at numerous levels are working with legal counsel to propose consolidation of debt free districts for simplification of accounting procedures. Additionally, the proposed 2018 budget includes the elimination of the F Fund as directed by the NYS Comptroller. Item # 9 Audit Recommendation: Town officials should ensure penalties are charged for all late payments, as appropriate. Implementation Plan of Action(s): This finding was in reference to a software problem through a previous accounting software. The Town of Canandaigua is in the process of converting to a new software system. The Town Board has already authorized the purchase and conversion to the new software system. Implementation Date: Estimated January 2018 Person Responsible for Implementation Town Water Superintendent UPDATE (09/28/2017): The Town is in the process of implementing a new water software accounting system. This was believed to be a software error with the old system. The new program should be operational for the 4 th quarter water bills of UPDATE (10/16/2017): The Town Water Superintendent has proposed a policy for water districts to be considered by the Town Board. Item # 10 Audit Recommendation: Town officials should perform and document reconciliations to ensure that all properties in each district/extension are paying the appropriate amounts. Implementation Plan of Action(s): During the 2018 budget preparation the Town Manager, Bookkeeper, Water Superintendent, and Assessor all evaluated water districts to ensure the correct evaluations, costs, and records were associated with the corresponding accounting lines. Additionally, the Town Manager,

140 Bookkeeper, Water Superintendent, and Assessor will prepare a full analysis and reconciliation report for the review of the Town Board in accordance with the finding. Implementation Date: Estimated May 2018 Person Responsible for Implementation Town Manager, Town Water Superintendent, and Bookkeeper are responsible to prepare an analysis for review by the Town Board. UPDATE (09/28/2017): This is complete; the proposed 2018 budget includes the appropriate level of revenue collection for each district. Ongoing review and reconciliation opportunities will be reviewed to ensure the continued compliance. Item # 11 Audit Recommendation: Town officials should adopt procedures to monitor and identify the cause of water loss, including performing periodic reconciliations of water purchased to water sold. Implementation Plan of Action(s): The Town Water Superintendent to identify a procedure to monitor and identify water loss, and make quarterly reconciliation reports directly to the Town Board for water purchased comparing to water sold. Implementation Date: Estimated February 2018 Person Responsible for Implementation Town Water Superintendent UPDATE (09/28/2017): Water Superintendent to complete Item # 12 Audit Recommendation: Town officials should ensure that Board-adopted billing rates are updated in the software. Implementation Plan of Action(s): As previously noted, the Town Board of the Town of Canandaigua recently authorized the purchase of new water billing software. The Town Water Superintendent is responsible to ensure the Town Board adopted rates are being correctly charged in the new water billing software. The new system is anticipated to be live by November 2017.

141 Implementation Date: Estimated November 2017 Person Responsible for Implementation Town Water Superintendent UPDATE (09/28/2017): The Town is in the process of implementing a new water software accounting system. This was believed to be a software error with the old system. The new program should be operational for the 4 th quarter water bills of INFORMATION TECHNOLOGY Item # 13 Audit Recommendation: The Town Board should adopt comprehensive IT-related policies for data backup, the sanitation and disposal of hardware and electronic media, online banking, user accounts, access rights, passwords, remote access, PPSI, mobile devices, connecting personally owned devices to the network, adjustments, audit trail, exception and change reports, hardware and software inventories, use of electronic signatures, and breach notification. The Town Board also should ensure adopted IT policies are enforced and monitored. Implementation Plan of Action(s): The Town Board made a decision in March 2017 to hire a Town Manager responsible for day to day operations, and charge that person with the implementation of Town Board policies. The Town Manager, working collaboratively with the Town Clerk Records Management Officer, will prepare draft policies for the Town Board s consideration relating to these matters. The Town Board in September 2017 adopted an IT use policy. The Town Manager and Town Clerk will review the IT use policy for compliance with the recommendation, and additionally make any recommendations directly to the Town Board. The Town Manager is also in the process of identifying opportunities working with surrounding municipalities relating to IT staffing and support to address items identified in the recommendation, and ongoing IT support needs. Implementation Date: Estimated May 2018 Person Responsible for Implementation Town Manager and Town Clerk are responsible to make any needed recommendations to the Town Board for consideration. The Town Manager is then responsible for implementation as directed. UPDATE (09/28/2017): The Town Board adopted an IT use policy on September 18, UPDATE (10/16/2017): The Town Board is considering an amendment to the IT policy to further define data breach notification.

142 Item # 14 Audit Recommendation: The Town Board should ensure that officials and employees receive adequate Internet security awareness training and training on the Town s IT policies. Implementation Plan of Action(s): The Town Manager s office, through the Personnel Officer/ Finance Clerk II, will develop an internet security awareness training and hold regular annual training sessions with employees. The Personnel Officer already provides training and guidance relating to all Town policies. The Personnel Officer, through direction of the Town Manager, will provide assistance as needed to employees relating to internet use and all other policies of the Town of Canandaigua. Implementation Date: Estimated December 2017 Person Responsible for Implementation Town Manager and Personnel Officer / Finance Clerk II UPDATE (09/28/2017): The Town Manager and the Personnel Officer are reviewing options for IT security and awareness training. Item # 15 Audit Recommendation: The Town Board should revise the agreement with the IT service provider to reflect current service provisions and provisions for confidentiality and protection of PPSI. Implementation Plan of Action(s): As the Chief Administrative Officer, the Town Manager is already exploring opportunities for efficiency improvements in all departments of the Town of Canandaigua. The Town Manager is exploring shared services opportunities relating to IT, which will result in changes to the way the current IT service provider is utilized. The Town Manager will be making recommendations to the Town Board for any approvals needed. Implementation Date: Estimated February 2018 Person Responsible for Implementation Town Manager UPDATE (09/28/2017): In process, IT has been identified as a potential shared service with other municipalities in Ontario County.

143 Item # 16 Audit Recommendation: The Town Board should ensure that the Town has a sufficient written online banking agreement. Implementation Plan of Action(s): The Town Manager will review the current online banking controls with the Town s bank of record. The Town Manager will make a recommendation to the Town Board in keeping with this recommendation. Implementation Date: Estimated March 2018 Person Responsible for Implementation Town Manager is responsible to make any needed recommendations to the Town Board for consideration. The Town Manager is then responsible for implementation as directed. UPDATE (09/28/2017): The Town Manager and the Bookkeeper met with the Town s financial institution on September 28, 2017 to verify this was complete. An online banking agreement was executed by the former Town Supervisor on May 2, A copy of the agreement is available. UPDATE (10/02/2017): The Town Manager now receives an electronic notice of all wire transfers automatically from the Town s banking institution. UPDATE (10/16/2017): The Town Board is considering a wire transfer and online banking policy for possible adoption. Item # 17 Audit Recommendation: The Town Board should ensure notifications and other security measures available from the Town s bank are utilized, including notifications that advise Town officials every time an online transaction occurs. Implementation Plan of Action(s): The Town Manager has reorganized the Office of the Town Manager and Finance Office utilizing existing human resources to create a greater separation of duties among officials of the Town. An accounting finance responsibility chart now clearly defines roles and responsibilities for each individual. The reorganization allows for responsibilities to be separated among four individuals and the Town s independent accounting firm, allowing for both separation of duties and back up succession planning. Additionally, the Town Manager is in the process of reviewing security measure notification options with the Town s bank. The Town s

144 Bookkeeper is responsible for budget and wire transfers, and the Town Manager will be notified of all online transactions as available from the financial institution. Implementation Date: Estimated October 2017 Person Responsible for Implementation Town Manager UPDATE (09/28/2017): The Town Manager and the Bookkeeper met with the Town s financial institution on September 28, 2017 to verify this was complete. Notifications will be sent to the Town Manager when the Bookkeeper makes these transactions. UPDATE (10/02/2017): The Town Manager now receives an electronic notice of all wire transfers automatically from the Town s banking institution. Item # 18 Audit Recommendation: The Town Board should adopt a comprehensive disaster recovery plan and ensure the plan is distributed to all essential personnel. Implementation Plan of Action(s): As the Chief Administrative Officer, the Town Manager is charged with making recommendations to the Town Board relating to all functions and activities including long term and disaster recovery planning. The Personnel Officer, working with the Town Manager, will take the lead on proposing a disaster recovery plan to the Town Board for adoption, and identification of steps to be taken in response to a disaster by essential personnel. Implementation Date: Estimated June 2018 Person Responsible for Implementation Personnel Officer and the Town Manager are responsible to make any needed recommendations to the Town Board for consideration. The Town Manager is then responsible for implementation as directed. UPDATE (09/28/2017): In process - The Town Manager and the Personnel Officer are working on a proposed disaster recovery plan. Item # 19 Audit Recommendation:

145 Town officials should periodically generate and review audit trails, exception reports and change reports. Implementation Plan of Action(s): As previously noted, reorganization of the Town Manager and Finance Office will result in additional review and separation of responsibilities. Audit trails, exception reports, and change reports associated with financial information are part of the changes. Implementation Date: Estimated October 2017 Person Responsible for Implementation Town Manager UPDATE (09/28/2017): In process - The Town Manager has reorganized the Town Manager s Office to create greater separation of responsibilities among existing employees. These changes have enabled further review, without adding staff, to monitor reports. Periodic updates will be presented to the Town Board for review. Item # 20 Audit Recommendation: Town officials should designate a computer to be used only for online banking transactions. Implementation Plan of Action(s): The Town Manager will review this recommendation with IT experts, along with representatives from the Town of Canandaigua s bank to see if this item is needed. Implementation Date: Estimate January 2018 Person Responsible for Implementation Town Manager UPDATE (09/28/2017): In process - The Town Manager is exploring internal and external options for this item. UPDATE (10/16/2017): A computer in the Town Clerk s office used only for online banking and DEC permits will be utilized going forward for all online banking transactions. Future IT review will include reassessing the current status and needs. Item # 21

146 Audit Recommendation: Town officials should monitor computer usage to ensure compliance with the Town s acceptable use policy. Implementation Plan of Action(s): The Town Manager is exploring IT related opportunities for efficiency improvement. The Town Manager as the Chief Administrative Officer will implement procedures to ensure compliance. Implementation Date: Estimated February 2018 Person Responsible for Implementation: Town Manager UPDATE (09/28/2017): In process - The Town Manager and the Personnel Officer are working on this item.

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148 Memo TOWN OF CANANDAIGUA 5440 RTES 5 & 20 WEST CANANDAIGUA, NY (716) FAX (716) DATE: October 16, 2017 PAGES: 1 TO: Greg Westbrook Deputy Town Supervisor FROM: Kristine Singer SUBJECT: Budget Transfers 2017 Budget The following budget transfers are required for 2017 expenses paid or submitted for payment through October 16, 2017 and cover anticipated expenses through the end of the year. Account # Description To From GENERAL A Planning, ECB, Stenographer 120 A Planning, Stenographer 120 HIGHWAY WATER

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163 1387 Fairport Road, Ste. 1000B-1 Fairport, NY Phone: (585) / Fax: (585) September 18, 2017 James Fletcher Highway Superintendent Town of Canandaigua 5440 Route 5 & 20 West Canandaigua, NY Dear Jim: ROC Leasing LLC dba Real Lease is pleased to present the following Municipal Lease Purchase Proposal for the Town of Canandaigua. Approval of this commitment by the Town shall constitute the Town s application to Real Lease. The terms and provisions are subject to Lessor s cost and availability of funds, acceptance, approval of management of Lessor and are pursuant to the following terms and conditions. LESSOR: LESSEE: EQUIPMENT: EQUIPMENT COST: ROC Leasing LLC dba Real Lease its affiliates, assigns or nominees Town of Canandaigua 2 Kenworth Snow plow trucks It is anticipated that the total cost of the leased equipment will not exceed $460,00 LEASE TERM: Four (4) annual lease payments of $122, each, beginning April 1, Current municipal rate is 3.44%. EQUIPMENT: EQUIPMENT COST: 2017 John Deere Excavator It is anticipated that the total cost of the leased equipment will not exceed $189, LEASE TERM: Four (4) annual lease payments of $50, each, beginning June 1, Current municipal rate is 3.67%.

164 Town of Canandaigua September 18, 2017 Page 2 RATE: INDEX: OPTION AT LEASE EXPIRATION: NET LEASE: The preceding costs are estimates, and thus, the payment amount would be changed in proportion to the actual cost (Equipment Cost x Lease Factor). Proposed Lease payments are inclusive of all lease origination and filing fees. Lessor will pay the vendor the purchase price of the equipment upon the Lessee's acceptance of the equipment. The quotes provided in this Commitment are firm until September 30, 2017 unless extended in writing by Real Lease. At that time the quote will be adjusted in conjunction with the corresponding Treasury instruments as published in the Wall Street Journal and SWAPS as published in the H- 15 Report. The municipal rate is a function of Lease Term, Date(s), Equipment Cost and Lease Factor. The municipal rate may fluctuate up or down based on changes to these variables. At the lease expiration, the Lessee, shall have the right to purchase the equipment for one dollar ($1.00), assuming the lease is not in default and all terms and conditions of the lease have been met. This lease will be a net lease transaction with maintenance and acceptable insurance coverage the responsibility of the Lessee. Lessor is in compliance with all necessary regulations to implement a financing of this type. Our financing allows the Lessee to select, at its option, the best and lowest cost equipment for its needs from any vendor, while providing the Lessee with financial, legal and tax experience necessary to implement this financing in a prompt, efficient and cost effective manner. We appreciate the opportunity to provide lease financing for your upcoming equipment needs and look forward to working with you in the future. If the foregoing meets with your approval, please sign the acceptance below and return it to me evidencing your acknowledgment of such acceptance. If you should have any questions or would like further information, please do not hesitate to call me at (585) Very truly yours, Patricia Moore Patricia Moore, Partner President

165 Town of Canandaigua September 18, 2017 Page 3 ACCEPTANCE We hereby approve the leasing Commitment as presented in the above letter. The foregoing is acknowledged and accepted as of the day of, Town of Canandaigua BY: TITLE:

166 SIMPLE FUNDING PROGRAM Return completed application with required financial information. Legal Name of Obligor: Fed. Tax ID #: Address: City: County: State: Zip: Contact Person: Title: Phone: ( ) Fax: ( ) Address: Alt Contact Address: Alternative Contact Person: Title: Phone: ( ) Date municipal entity was established: Total Cost of Equipment/Project: $ *Down Payment: $ Does the obligor self-insure for property & liability insurance? Term (years): Source of Down Payment: Trade In: $ Payment Amount: $ Delivery Date: Other: $ Payment Due: Advance Arrears Amount to Finance: $ Payments: Monthly Quarterly Semi-Annual Annual *Obligor s down payment should be made before or at delivery. Proof of down payment is required prior to payment of any contract proceeds, unless otherwise negotiated. Has the obligor paid, or does obligor intend to pay, a vendor for any portion of the equipment being financed with the intent of being reimbursed with proceeds from this financing? Yes No How will the contract payments be made? P-Card *Addt l Fees Will Apply* Check ACH Other (specify) What fund will the remaining contract payments be made from? General Special (specify) Will any federal monies be applied to the contract payments? Yes No If yes, explain. Equipment Description: New Equipment: Yes No If no, list age of equipment or date manufactured: Refurbished: Yes No Year: Replacement: Yes No Age of current equipment: Year purchased: If not a replacement, why is the equipment needed? Buyout Included: Yes No Amount of buyout included: $ Soft Costs Included: Yes No Amount of soft costs included (shipping, software, and sales tax): $ Physical location of equipment after delivery: Describe the essential use of the equipment: Has the obligor ever defaulted or non-appropriated on a lease, bond, or legal obligation? Yes No Will the obligor issue more than $10,000,000 in tax-exempt debt in this calendar year? Yes No Is the project a building? Yes No If yes, who owns the land? What is the physical address of the new building/project? Financial Information Required Two (2) most recently completed audits If the fiscal year end of the audit is more than three (3) months ago, also provide current year-to-date Balance Sheet with Debt Service Commitments and Income Statement For any unaudited fiscal year provide comprehensive financial statements to include a Balance Sheet with Debt Service Commitments and an Income Statement in place of the audits Without complete financial information, the credit review process may be delayed. Please call if you have any questions or concerns prior to returning this application. Completed By (signature): Printed Name and Title: Date: Additional financial information may be requested if deemed necessary during credit review. By signing this application Obligor representative agrees to the following statement: Everything stated in this application is correct to the best of my knowledge. I understand Obligee will retain this application whether or not it is approved. Obligee is authorized to verify any information on this application with an appropriate third party as necessary to complete the credit review process. Please note that, depending on circumstances, we reserve the right to charge a reasonable fee to Obligor/broker, if this transaction is not funded. This fee is for expenses incurred and services performed related to the processing of the transaction. This fee will NOT be charged if the transaction is funded by Obligee.

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168 Instructions for Completing Part 1 Full Environmental Assessment Form Part 1 - Project and Setting Part 1 is to be completed by the applicant or project sponsor. Responses become part of the application for approval or funding, are subject to public review, and may be subject to further verification. Complete Part 1 based on information currently available. If additional research or investigation would be needed to fully respond to any item, please answer as thoroughly as possible based on current information; indicate whether missing information does not exist, or is not reasonably available to the sponsor; and, when possible, generally describe work or studies which would be necessary to update or fully develop that information. Applicants/sponsors must complete all items in Sections A & B. In Sections C, D & E, most items contain an initial question that must be answered either Yes or No. If the answer to the initial question is Yes, complete the sub-questions that follow. If the answer to the initial question is No, proceed to the next question. Section F allows the project sponsor to identify and attach any additional information. Section G requires the name and signature of the project sponsor to verify that the information contained in Part 1is accurate and complete. A. Project and Sponsor Information. Name of Action or Project: Project Location (describe, and attach a general location map): Brief Description of Proposed Action (include purpose or need): Name of Applicant/Sponsor: Address: Telephone: City/PO: State: Zip Code: Project Contact (if not same as sponsor; give name and title/role): Address: Telephone: City/PO: State: Zip Code: Property Owner (if not same as sponsor): Address: Telephone: City/PO: State: Zip Code: Page 1 of 13

169 B. Government Approvals B. Government Approvals, Funding, or Sponsorship. ( Funding includes grants, loans, tax relief, and any other forms of financial assistance.) Government Entity a. City Council, Town Board, 9 Yes 9 No or Village Board of Trustees b. City, Town or Village 9 Yes 9 No Planning Board or Commission c. City Council, Town or 9 Yes 9 No Village Zoning Board of Appeals d. Other local agencies 9 Yes 9 No e. County agencies 9 Yes 9 No f. Regional agencies 9 Yes 9 No g. State agencies 9 Yes 9 No h. Federal agencies 9 Yes 9 No If Yes: Identify Agency and Approval(s) Required Application Date (Actual or projected) i. Coastal Resources. i. Is the project site within a Coastal Area, or the waterfront area of a Designated Inland Waterway? 9 Yes 9 No ii. Is the project site located in a community with an approved Local Waterfront Revitalization Program? 9 Yes 9 No iii. Is the project site within a Coastal Erosion Hazard Area? 9 Yes 9 No C. Planning and Zoning C.1. Planning and zoning actions. Will administrative or legislative adoption, or amendment of a plan, local law, ordinance, rule or regulation be the 9 Yes 9 No only approval(s) which must be granted to enable the proposed action to proceed? If Yes, complete sections C, F and G. If No, proceed to question C.2 and complete all remaining sections and questions in Part 1 C.2. Adopted land use plans. a. Do any municipally- adopted (city, town, village or county) comprehensive land use plan(s) include the site 9 Yes 9 No where the proposed action would be located? If Yes, does the comprehensive plan include specific recommendations for the site where the proposed action 9 Yes 9 No would be located? b. Is the site of the proposed action within any local or regional special planning district (for example: Greenway 9 Yes 9 No Brownfield Opportunity Area (BOA); designated State or Federal heritage area; watershed management plan; or other?) If Yes, identify the plan(s): c. Is the proposed action located wholly or partially within an area listed in an adopted municipal open space plan, 9 Yes 9 No or an adopted municipal farmland protection plan? If Yes, identify the plan(s): Page 2 of 13

170 C.3. Zoning a. Is the site of the proposed action located in a municipality with an adopted zoning law or ordinance. 9 Yes 9 No If Yes, what is the zoning classification(s) including any applicable overlay district? b. Is the use permitted or allowed by a special or conditional use permit? 9 Yes 9 No c. Is a zoning change requested as part of the proposed action? 9 Yes 9 No If Yes, i. What is the proposed new zoning for the site? C.4. Existing community services. a. In what school district is the project site located? b. What police or other public protection forces serve the project site? c. Which fire protection and emergency medical services serve the project site? d. What parks serve the project site? D. Project Details D.1. Proposed and Potential Development a. What is the general nature of the proposed action (e.g., residential, industrial, commercial, recreational; if mixed, include all components)? b. a. Total acreage of the site of the proposed action? acres b. Total acreage to be physically disturbed? acres c. Total acreage (project site and any contiguous properties) owned or controlled by the applicant or project sponsor? acres c. Is the proposed action an expansion of an existing project or use? 9 Yes 9 No i. If Yes, what is the approximate percentage of the proposed expansion and identify the units (e.g., acres, miles, housing units, square feet)? % Units: d. Is the proposed action a subdivision, or does it include a subdivision? 9 Yes 9 No If Yes, i. Purpose or type of subdivision? (e.g., residential, industrial, commercial; if mixed, specify types) ii. Is a cluster/conservation layout proposed? 9 Yes 9 No iii. Number of lots proposed? iv. Minimum and maximum proposed lot sizes? Minimum Maximum e. Will proposed action be constructed in multiple phases? 9 Yes 9 No i. If No, anticipated period of construction: months ii. If Yes: Total number of phases anticipated Anticipated commencement date of phase 1 (including demolition) month year Anticipated completion date of final phase month year Generally describe connections or relationships among phases, including any contingencies where progress of one phase may determine timing or duration of future phases: Page 3 of 13

171 f. Does the project include new residential uses? 9 Yes 9 No If Yes, show numbers of units proposed. One Family Two Family Three Family Multiple Family (four or more) Initial Phase At completion of all phases g. Does the proposed action include new non-residential construction (including expansions)? 9 Yes 9 No If Yes, i. Total number of structures ii. Dimensions (in feet) of largest proposed structure: height; width; and length iii. Approximate extent of building space to be heated or cooled: square feet h. Does the proposed action include construction or other activities that will result in the impoundment of any 9 Yes 9 No liquids, such as creation of a water supply, reservoir, pond, lake, waste lagoon or other storage? If Yes, i. Purpose of the impoundment: ii. If a water impoundment, the principal source of the water: 9 Ground water 9 Surface water streams 9 Other specify: iii. If other than water, identify the type of impounded/contained liquids and their source. iv. Approximate size of the proposed impoundment. Volume: million gallons; surface area: acres v. Dimensions of the proposed dam or impounding structure: height; length vi. Construction method/materials for the proposed dam or impounding structure (e.g., earth fill, rock, wood, concrete): D.2. Project Operations a. Does the proposed action include any excavation, mining, or dredging, during construction, operations, or both? 9 Yes 9 No (Not including general site preparation, grading or installation of utilities or foundations where all excavated materials will remain onsite) If Yes: i.what is the purpose of the excavation or dredging? ii. How much material (including rock, earth, sediments, etc.) is proposed to be removed from the site? Volume (specify tons or cubic yards): Over what duration of time? iii. Describe nature and characteristics of materials to be excavated or dredged, and plans to use, manage or dispose of them. iv. Will there be onsite dewatering or processing of excavated materials? 9 Yes 9 No If yes, describe. v. What is the total area to be dredged or excavated? acres vi. What is the maximum area to be worked at any one time? acres vii. What would be the maximum depth of excavation or dredging? feet viii. Will the excavation require blasting? 9 Yes 9 No ix. Summarize site reclamation goals and plan: b. Would the proposed action cause or result in alteration of, increase or decrease in size of, or encroachment 9 Yes 9 No into any existing wetland, waterbody, shoreline, beach or adjacent area? If Yes: i. Identify the wetland or waterbody which would be affected (by name, water index number, wetland map number or geographic description): Page 4 of 13

172 ii. Describe how the proposed action would affect that waterbody or wetland, e.g. excavation, fill, placement of structures, or alteration of channels, banks and shorelines. Indicate extent of activities, alterations and additions in square feet or acres: iii. Will proposed action cause or result in disturbance to bottom sediments? 9 Yes 9 No If Yes, describe: iv. Will proposed action cause or result in the destruction or removal of aquatic vegetation? 9 Yes 9 No If Yes: acres of aquatic vegetation proposed to be removed: expected acreage of aquatic vegetation remaining after project completion: purpose of proposed removal (e.g. beach clearing, invasive species control, boat access): proposed method of plant removal: if chemical/herbicide treatment will be used, specify product(s): v. Describe any proposed reclamation/mitigation following disturbance: c. Will the proposed action use, or create a new demand for water? 9 Yes 9 No If Yes: i. Total anticipated water usage/demand per day: gallons/day ii. Will the proposed action obtain water from an existing public water supply? 9 Yes 9 No If Yes: Name of district or service area: Does the existing public water supply have capacity to serve the proposal? 9 Yes 9 No Is the project site in the existing district? 9 Yes 9 No Is expansion of the district needed? 9 Yes 9 No Do existing lines serve the project site? 9 Yes 9 No iii. Will line extension within an existing district be necessary to supply the project? 9 Yes 9 No If Yes: Describe extensions or capacity expansions proposed to serve this project: Source(s) of supply for the district: iv. Is a new water supply district or service area proposed to be formed to serve the project site? 9 Yes 9 No If, Yes: Applicant/sponsor for new district: Date application submitted or anticipated: Proposed source(s) of supply for new district: v. If a public water supply will not be used, describe plans to provide water supply for the project: vi. If water supply will be from wells (public or private), maximum pumping capacity: gallons/minute. d. Will the proposed action generate liquid wastes? 9 Yes 9 No If Yes: i. Total anticipated liquid waste generation per day: gallons/day ii. Nature of liquid wastes to be generated (e.g., sanitary wastewater, industrial; if combination, describe all components and approximate volumes or proportions of each): iii. Will the proposed action use any existing public wastewater treatment facilities? 9 Yes 9 No If Yes: Name of wastewater treatment plant to be used: Name of district: Does the existing wastewater treatment plant have capacity to serve the project? 9 Yes 9 No Is the project site in the existing district? 9 Yes 9 No Is expansion of the district needed? 9 Yes 9 No Page 5 of 13

173 Do existing sewer lines serve the project site? 9 Yes 9 No Will line extension within an existing district be necessary to serve the project? 9 Yes 9 No If Yes: Describe extensions or capacity expansions proposed to serve this project: iv. Will a new wastewater (sewage) treatment district be formed to serve the project site? 9 Yes 9 No If Yes: Applicant/sponsor for new district: Date application submitted or anticipated: What is the receiving water for the wastewater discharge? v. If public facilities will not be used, describe plans to provide wastewater treatment for the project, including specifying proposed receiving water (name and classification if surface discharge, or describe subsurface disposal plans): vi. Describe any plans or designs to capture, recycle or reuse liquid waste: e. Will the proposed action disturb more than one acre and create stormwater runoff, either from new point 9 Yes 9 No sources (i.e. ditches, pipes, swales, curbs, gutters or other concentrated flows of stormwater) or non-point source (i.e. sheet flow) during construction or post construction? If Yes: i. How much impervious surface will the project create in relation to total size of project parcel? Square feet or acres (impervious surface) Square feet or acres (parcel size) ii. Describe types of new point sources. iii. Where will the stormwater runoff be directed (i.e. on-site stormwater management facility/structures, adjacent properties, groundwater, on-site surface water or off-site surface waters)? If to surface waters, identify receiving water bodies or wetlands: Will stormwater runoff flow to adjacent properties? 9 Yes 9 No iv. Does proposed plan minimize impervious surfaces, use pervious materials or collect and re-use stormwater? 9 Yes 9 No f. Does the proposed action include, or will it use on-site, one or more sources of air emissions, including fuel 9 Yes 9 No combustion, waste incineration, or other processes or operations? If Yes, identify: i. Mobile sources during project operations (e.g., heavy equipment, fleet or delivery vehicles) ii. Stationary sources during construction (e.g., power generation, structural heating, batch plant, crushers) iii. Stationary sources during operations (e.g., process emissions, large boilers, electric generation) g. Will any air emission sources named in D.2.f (above), require a NY State Air Registration, Air Facility Permit, 9 Yes 9 No or Federal Clean Air Act Title IV or Title V Permit? If Yes: i. Is the project site located in an Air quality non-attainment area? (Area routinely or periodically fails to meet 9 Yes 9 No ambient air quality standards for all or some parts of the year) ii. In addition to emissions as calculated in the application, the project will generate: Tons/year (short tons) of Carbon Dioxide (CO 2 ) Tons/year (short tons) of Nitrous Oxide (N 2 O) Tons/year (short tons) of Perfluorocarbons (PFCs) Tons/year (short tons) of Sulfur Hexafluoride (SF 6 ) Tons/year (short tons) of Carbon Dioxide equivalent of Hydroflourocarbons (HFCs) Tons/year (short tons) of Hazardous Air Pollutants (HAPs) Page 6 of 13

174 h. Will the proposed action generate or emit methane (including, but not limited to, sewage treatment plants, 9 Yes 9 No landfills, composting facilities)? If Yes: i. Estimate methane generation in tons/year (metric): ii. Describe any methane capture, control or elimination measures included in project design (e.g., combustion to generate heat or electricity, flaring): i. Will the proposed action result in the release of air pollutants from open-air operations or processes, such as 9 Yes 9 No quarry or landfill operations? If Yes: Describe operations and nature of emissions (e.g., diesel exhaust, rock particulates/dust): j. Will the proposed action result in a substantial increase in traffic above present levels or generate substantial 9 Yes 9 No new demand for transportation facilities or services? If Yes: i. When is the peak traffic expected (Check all that apply): Morning Evening Weekend Randomly between hours of to. ii. For commercial activities only, projected number of semi-trailer truck trips/day: iii. Parking spaces: Existing Proposed Net increase/decrease iv. Does the proposed action include any shared use parking? 9 Yes 9 No v. If the proposed action includes any modification of existing roads, creation of new roads or change in existing access, describe: vi. Are public/private transportation service(s) or facilities available within ½ mile of the proposed site? 9 Yes 9 No vii Will the proposed action include access to public transportation or accommodations for use of hybrid, electric 9 Yes 9 No or other alternative fueled vehicles? viii. Will the proposed action include plans for pedestrian or bicycle accommodations for connections to existing 9 Yes 9 No pedestrian or bicycle routes? k. Will the proposed action (for commercial or industrial projects only) generate new or additional demand 9 Yes 9 No for energy? If Yes: i. Estimate annual electricity demand during operation of the proposed action: ii. Anticipated sources/suppliers of electricity for the project (e.g., on-site combustion, on-site renewable, via grid/local utility, or other): iii. Will the proposed action require a new, or an upgrade to, an existing substation? 9 Yes 9 No l. Hours of operation. Answer all items which apply. i. During Construction: ii. During Operations: Monday - Friday: Monday - Friday: Saturday: Saturday: Sunday: Sunday: Holidays: Holidays: Page 7 of 13

175 m. Will the proposed action produce noise that will exceed existing ambient noise levels during construction, 9 Yes 9 No operation, or both? If yes: i. Provide details including sources, time of day and duration: ii. Will proposed action remove existing natural barriers that could act as a noise barrier or screen? 9 Yes 9 No Describe: n.. Will the proposed action have outdoor lighting? 9 Yes 9 No If yes: i. Describe source(s), location(s), height of fixture(s), direction/aim, and proximity to nearest occupied structures: ii. Will proposed action remove existing natural barriers that could act as a light barrier or screen? 9 Yes 9 No Describe: o. Does the proposed action have the potential to produce odors for more than one hour per day? 9 Yes 9 No If Yes, describe possible sources, potential frequency and duration of odor emissions, and proximity to nearest occupied structures: p. Will the proposed action include any bulk storage of petroleum (combined capacity of over 1,100 gallons) 9 Yes 9 No or chemical products 185 gallons in above ground storage or any amount in underground storage? If Yes: i. Product(s) to be stored ii. Volume(s) per unit time (e.g., month, year) iii. Generally describe proposed storage facilities: q. Will the proposed action (commercial, industrial and recreational projects only) use pesticides (i.e., herbicides, 9 Yes 9 No insecticides) during construction or operation? If Yes: i. Describe proposed treatment(s): ii. Will the proposed action use Integrated Pest Management Practices? 9 Yes 9 No r. Will the proposed action (commercial or industrial projects only) involve or require the management or disposal 9 Yes 9 No of solid waste (excluding hazardous materials)? If Yes: i. Describe any solid waste(s) to be generated during construction or operation of the facility: Construction: tons per (unit of time) Operation : tons per (unit of time) ii. Describe any proposals for on-site minimization, recycling or reuse of materials to avoid disposal as solid waste: Construction: Operation: iii. Proposed disposal methods/facilities for solid waste generated on-site: Construction: Operation: Page 8 of 13

176 s. Does the proposed action include construction or modification of a solid waste management facility? 9 Yes 9 No If Yes: i. Type of management or handling of waste proposed for the site (e.g., recycling or transfer station, composting, landfill, or other disposal activities): ii. Anticipated rate of disposal/processing: Tons/month, if transfer or other non-combustion/thermal treatment, or Tons/hour, if combustion or thermal treatment iii. If landfill, anticipated site life: years t. Will proposed action at the site involve the commercial generation, treatment, storage, or disposal of hazardous 9 Yes 9 No waste? If Yes: i. Name(s) of all hazardous wastes or constituents to be generated, handled or managed at facility: ii. Generally describe processes or activities involving hazardous wastes or constituents: iii. Specify amount to be handled or generated tons/month iv. Describe any proposals for on-site minimization, recycling or reuse of hazardous constituents: v. Will any hazardous wastes be disposed at an existing offsite hazardous waste facility? 9 Yes 9 No If Yes: provide name and location of facility: If No: describe proposed management of any hazardous wastes which will not be sent to a hazardous waste facility: E. Site and Setting of Proposed Action E.1. Land uses on and surrounding the project site a. Existing land uses. i. Check all uses that occur on, adjoining and near the project site. 9 Urban 9 Industrial 9 Commercial 9 Residential (suburban) 9 Rural (non-farm) 9 Forest 9 Agriculture 9 Aquatic 9 Other (specify): ii. If mix of uses, generally describe: b. Land uses and covertypes on the project site. Land use or Covertype Roads, buildings, and other paved or impervious surfaces Forested Meadows, grasslands or brushlands (nonagricultural, including abandoned agricultural) Agricultural (includes active orchards, field, greenhouse etc.) Surface water features (lakes, ponds, streams, rivers, etc.) Wetlands (freshwater or tidal) Non-vegetated (bare rock, earth or fill) Other Describe: Current Acreage Acreage After Project Completion Change (Acres +/-) Page 9 of 13

177 c. Is the project site presently used by members of the community for public recreation? 9 Yes 9 No i. If Yes: explain: d. Are there any facilities serving children, the elderly, people with disabilities (e.g., schools, hospitals, licensed 9 Yes 9 No day care centers, or group homes) within 1500 feet of the project site? If Yes, i. Identify Facilities: e. Does the project site contain an existing dam? 9 Yes 9 No If Yes: i. Dimensions of the dam and impoundment: Dam height: feet Dam length: feet Surface area: acres Volume impounded: gallons OR acre-feet ii. Dam=s existing hazard classification: iii. Provide date and summarize results of last inspection: f. Has the project site ever been used as a municipal, commercial or industrial solid waste management facility, 9 Yes 9 No or does the project site adjoin property which is now, or was at one time, used as a solid waste management facility? If Yes: i. Has the facility been formally closed? 9 Yes 9 No If yes, cite sources/documentation: ii. Describe the location of the project site relative to the boundaries of the solid waste management facility: iii. Describe any development constraints due to the prior solid waste activities: g. Have hazardous wastes been generated, treated and/or disposed of at the site, or does the project site adjoin 9 Yes 9 No property which is now or was at one time used to commercially treat, store and/or dispose of hazardous waste? If Yes: i. Describe waste(s) handled and waste management activities, including approximate time when activities occurred: h. Potential contamination history. Has there been a reported spill at the proposed project site, or have any 9 Yes 9 No remedial actions been conducted at or adjacent to the proposed site? If Yes: i. Is any portion of the site listed on the NYSDEC Spills Incidents database or Environmental Site 9 Yes 9 No Remediation database? Check all that apply: 9 Yes Spills Incidents database Provide DEC ID number(s): 9 Yes Environmental Site Remediation database Provide DEC ID number(s): 9 Neither database ii. If site has been subject of RCRA corrective activities, describe control measures: iii. Is the project within 2000 feet of any site in the NYSDEC Environmental Site Remediation database? 9 Yes 9 No If yes, provide DEC ID number(s): iv. If yes to (i), (ii) or (iii) above, describe current status of site(s): Page 10 of 13

178 v. Is the project site subject to an institutional control limiting property uses? 9 Yes 9 No If yes, DEC site ID number: Describe the type of institutional control (e.g., deed restriction or easement): Describe any use limitations: Describe any engineering controls: Will the project affect the institutional or engineering controls in place? 9 Yes 9 No Explain: E.2. Natural Resources On or Near Project Site a. What is the average depth to bedrock on the project site? feet b. Are there bedrock outcroppings on the project site? 9 Yes 9 No If Yes, what proportion of the site is comprised of bedrock outcroppings? % c. Predominant soil type(s) present on project site: % % % d. What is the average depth to the water table on the project site? Average: feet e. Drainage status of project site soils: 9 Well Drained: % of site 9 Moderately Well Drained: % of site 9 Poorly Drained % of site f. Approximate proportion of proposed action site with slopes: %: % of site %: % of site 9 15% or greater: % of site g. Are there any unique geologic features on the project site? 9 Yes 9 No If Yes, describe: h. Surface water features. i. Does any portion of the project site contain wetlands or other waterbodies (including streams, rivers, 9 Yes 9 No ponds or lakes)? ii. Do any wetlands or other waterbodies adjoin the project site? 9 Yes 9 No If Yes to either i or ii, continue. If No, skip to E.2.i. iii. Are any of the wetlands or waterbodies within or adjoining the project site regulated by any federal, 9 Yes 9 No state or local agency? iv. For each identified regulated wetland and waterbody on the project site, provide the following information: Streams: Name Classification Lakes or Ponds: Name Classification Wetlands: Name Approximate Size Wetland No. (if regulated by DEC) v. Are any of the above water bodies listed in the most recent compilation of NYS water quality-impaired 9 Yes 9 No waterbodies? If yes, name of impaired water body/bodies and basis for listing as impaired: i. Is the project site in a designated Floodway? 9 Yes 9 No j. Is the project site in the 100 year Floodplain? 9 Yes 9 No k. Is the project site in the 500 year Floodplain? 9 Yes 9 No l. Is the project site located over, or immediately adjoining, a primary, principal or sole source aquifer? 9 Yes 9 No If Yes: i. Name of aquifer: Page 11 of 13

179 m. Identify the predominant wildlife species that occupy or use the project site: n. Does the project site contain a designated significant natural community? 9 Yes 9 No If Yes: i. Describe the habitat/community (composition, function, and basis for designation): ii. Source(s) of description or evaluation: iii. Extent of community/habitat: Currently: acres Following completion of project as proposed: acres Gain or loss (indicate + or -): acres o. Does project site contain any species of plant or animal that is listed by the federal government or NYS as 9 Yes 9 No endangered or threatened, or does it contain any areas identified as habitat for an endangered or threatened species? p. Does the project site contain any species of plant or animal that is listed by NYS as rare, or as a species of 9 Yes 9 No special concern? q. Is the project site or adjoining area currently used for hunting, trapping, fishing or shell fishing? 9 Yes 9 No If yes, give a brief description of how the proposed action may affect that use: E.3. Designated Public Resources On or Near Project Site a. Is the project site, or any portion of it, located in a designated agricultural district certified pursuant to 9 Yes 9 No Agriculture and Markets Law, Article 25-AA, Section 303 and 304? If Yes, provide county plus district name/number: b. Are agricultural lands consisting of highly productive soils present? 9 Yes 9 No i. If Yes: acreage(s) on project site? ii. Source(s) of soil rating(s): c. Does the project site contain all or part of, or is it substantially contiguous to, a registered National 9 Yes 9 No Natural Landmark? If Yes: i. Nature of the natural landmark: 9 Biological Community 9 Geological Feature ii. Provide brief description of landmark, including values behind designation and approximate size/extent: d. Is the project site located in or does it adjoin a state listed Critical Environmental Area? 9 Yes 9 No If Yes: i. CEA name: ii. Basis for designation: iii. Designating agency and date: Page 12 of 13

180 e. Does the project site contain, or is it substantially contiguous to, a building, archaeological site, or district 9 Yes 9 No which is listed on, or has been nominated by the NYS Board of Historic Preservation for inclusion on, the State or National Register of Historic Places? If Yes: i. Nature of historic/archaeological resource: 9 Archaeological Site 9 Historic Building or District ii. Name: iii. Brief description of attributes on which listing is based: f. Is the project site, or any portion of it, located in or adjacent to an area designated as sensitive for 9 Yes 9 No archaeological sites on the NY State Historic Preservation Office (SHPO) archaeological site inventory? g. Have additional archaeological or historic site(s) or resources been identified on the project site? 9 Yes 9 No If Yes: i. Describe possible resource(s): ii. Basis for identification: h. Is the project site within fives miles of any officially designated and publicly accessible federal, state, or local 9 Yes 9 No scenic or aesthetic resource? If Yes: i. Identify resource: ii. Nature of, or basis for, designation (e.g., established highway overlook, state or local park, state historic trail or scenic byway, etc.): iii. Distance between project and resource: miles. i. Is the project site located within a designated river corridor under the Wild, Scenic and Recreational Rivers 9 Yes 9 No Program 6 NYCRR 666? If Yes: i. Identify the name of the river and its designation: ii. Is the activity consistent with development restrictions contained in 6NYCRR Part 666? 9 Yes 9 No F. Additional Information Attach any additional information which may be needed to clarify your project. If you have identified any adverse impacts which could be associated with your proposal, please describe those impacts plus any measures which you propose to avoid or minimize them. G. Verification I certify that the information provided is true to the best of my knowledge. Applicant/Sponsor Name Date Signature Title Page 13 of 13

181 State Environmental Quality Review LEAD AGENCY COORDINATION REQUEST This notice is issued pursuant to Part 617 of the implementing regulations pertaining to Article 8 (State Environmental Quality Review Act) of the Environmental Conservation Law Project Number The Canandaigua Town Board seeks Lead Agency Status for the environmental review for the action described below: Name of Action: Town of Canandaigua Water Master Plan Location: 5440 Route 5 & 20 West Canandaigua, NY Description of the Action: Preparation of a Town of Canandaigua Water Master Plan. This agency has no objection to the Canandaigua Town Board assuming Lead Agency Status for this action This Agency will seek Lead Agency Status Print or Type Name of Responsible Officer Signature of Responsible Officer Please return to: Town of Canandaigua, Town Clerk 5440 Route 5 & 20 West Canandaigua, NY If no response is received within 30 calendar days from the date of this authorization by the Canandaigua Town Board (October 16, 2017), the Canandaigua Town Board will assume Lead Agency in accordance to 6 NYCRR Part 617.

182 ATTACHMENT 23

183 TOWN OF CANANDAIGUA WATER DISTRICT POLICY Draft: October 16, 2017 Section 1: Purpose It is the purpose of these rules and regulations to provide for a fair charge to the water customers of the Town of Canandaigua water districts. Charges imposed by the Town shall be based upon the cost of water from the City of Canandaigua or other sources, as well as on the cost of equipment and services rendered to the water districts. Section 2: Enactment; Applicability The Town Board of the Town of Canandaigua in the County of Ontario does hereby enact these rules and regulations which shall supersede any previous rules and regulations affecting the water districts. These rules and regulations also apply to any out-of-district user to whom water is supplied by the Town. Section 3: Rights of Town; Liability A. The Town reserves the right, at any time, without notice, to shut off the water in mains for the purpose of making repairs or for other purposes. The Town shall not be liable for any loss, cost or expense arising out of an interruption or failure in the supply of water or from an increase or deficiency in water pressure or from the bursting or breaking of any main or service pipe or any attachment to the Town's property or for any damages caused thereby. B. The Town makes no representations or warranties with respect to the quality of its water, and there is no guarantee that the water will be free at all times from rust or other nontoxic impurities. Any property owner or occupant, whether residential, commercial or industrial, who requires water of high purity is responsible for the expense and installation of any necessary filters or treatment equipment. Section 4: Emergencies The Town reserves the right to restrict, curtail, or prohibit the use of water for any purpose upon the determination of the Water Superintendent that such action is essential to the protection of the public health, safety and welfare, as in periods of drought or other emergency. Section 5: Inspections All pipes, meters and fixtures shall, at all reasonable times, be subject to inspection by the Town of Canandaigua.

184 Section 6: Materials Standards; Installation Specifications; Fees A. All materials and installations will be governed by the New York State Health Code, the Town's regulations, and any other applicable laws, ordinances, rules and regulations, and the general specifications as prepared by the Town Water Superintendent, where applicable. The Town of Canandaigua Site Design Criteria, as may be amended from time to time, are hereby made a part hereof and incorporated by reference. B. All meters and related equipment shall remain the property of the Town of Canandaigua during their use. Only the Town of Canandaigua Water District Superintendent or his duly authorized agent shall install or remove a meter or meter reader. C. All meter sizes shall be determined by the Town of Canandaigua Water Superintendent. Section 7: Application for Connection to System A. Application for connection to the Town's water transmission system shall be made to the Town, in writing, by the owner of the premises for which service is requested, or by the owner's authorized agent. The applicant shall furnish a map or drawing and such further information as may be required by the Town. No connection or service shall be provided until the applicant has fully complied with these rules and regulations. B. A separate application shall be required for each premises or portion thereof to which water service is to be separately metered, or upon any change in the type of service furnished as described in the existing application. C. The receipt of an application shall not obligate the Town to provide or perform the service requested, nor shall the Town be obligated to extend a main in any street. Upon acceptance of the application by the Town, the applicant shall become a customer of the Town and shall be subject to these rules and regulations and shall become responsible for the prompt payment of all applicable rates and charges. Section 8: Approval of Connection No water services shall be provided unless and until the Town determines that proper and technically appropriate water service connections exist at the premises to be served for the type of service desired. Section 9: Installation of Connection; Inspections A. Whenever a new tap to a Town water main is required, the Town shall install a tap, corporation stop, curb stop and box, and piping from the corporation stop to the curb stop, upon payment of the requisite fees. The installation of all remaining water service connections is the responsibility of the owner. B. A separate curb box and curb stop outside the building shall be required for each premises or part thereof where the water delivered is to be individually metered to a customer. C. The service shall be turned on only after an inspection and approval by the Town of Canandaigua Water District Superintendent or by an authorized agent or employee of the Town.

185 Section 10: Larger Service Installation Installation fee and all contractor fees plus materials will be paid for a service installation that is larger than the standard size; Installation fee will be charged according to the Town of Canandaigua Fee Schedule as determined by Town Board resolution. Section 11: Responsibility for Maintenance, Repair and Installation The property owner shall be responsible for maintenance and repair of the water service connection and all distribution lines and apparatus beyond the curb stop and shall be liable for any loss, cost or expense arising from its use, including but not limited to the malfunction or improper installation of design of said connection or facilities. Any person who performs water service maintenance, repair or installation work is also subject to these rules and regulations and accountable for any violation hereof. Section 12: Leaks in Service Pipes, Hydrants and Other Apparatus A. When leaks occur in the service pipes at any point beyond the curb stop, including the ferrule or tap (private water distribution systems and/or private fire hydrants), they must be repaired by the owner of the premise or by his duly authorized agent. If such leaks are not repaired by such person within 24 hours after notification of leaks by the Town, water service to such premises shall be shut off until the leaks are repaired and, if repaired by the Town, the expense of such repair shall be charged to the owner of the premises, to be collected with the next bill for supply of water that shall become due, and any failure to pay such charges shall be treated as a failure to pay water use charges. Section 13: Cross-Connections A. Cross-connections are hereby prohibited. In addition to the penalty imposed for such violation, the customer shall be liable for any loss, cost or expense arising from the prohibited cross-connection. B. Upon the determination of the existence of potential cross-connections, the Town shall deliver written notice thereof to the person causing or responsible for such condition, which notice shall contain an order requiring said customer to install back-flow prevention devices within a reasonable period of time specified in the notice. A licensed professional engineer or registered architect shall sign and seal the design and supervise the installation of such devices. Such devices and installations shall be subject to the requirements of all applicable codes, laws and ordinances. In addition to the penalty imposed for such violation, the customer shall be liable for any loss, cost or expense arising from the prohibited cross-connection. Section 14: Refusal of Service The Town may refuse service to any customer where there exists any condition on the premises and/or in the water service connection which may be detrimental to the Town's water supply. Such conditions include, but are not limited to, prohibited cross-connections and water hammer.

186 The Town may refuse service in instances where it is not satisfied that all laws, ordinances, rules and regulations relative to water service will be complied with by the applicant. Section 15: Discontinuance of Service A. Water service may be discontinued by the Town for any of the following reasons: 1. For misrepresentation at the time of application, as to property or fixtures to be supplied or the use to be made of the water supply. 2. For the use of water on any property for a purpose other than that described on the application. 3. For willful waste of water through improper or imperfect pipes, fixtures, meters or otherwise. Use of running water to prevent freezing is hereby deemed a willful waste of water. 4. For failure to maintain connections, service lines or fixtures owned by the Town in good order. 5. For cross-connecting pipes carrying water supplied by the Town with any other source of supply or with any apparatus which may endanger the quality of the Town's water supply. 6. For refusal of reasonable access to the property for the purpose of reading, repairing, testing or removing meters or observing water pipes and other fixtures. 7. For the furnishing or receiving of a supply of water from another premise. 8. For damaging any service pipe, seal, curb stopcock or any other appliance of the Town used in controlling and regulating the water supply. 9. For failure to maintain the water meter in good order. 10. In case of abandonment of premises. 11. In order to make necessary repairs, connections or the like. 12. For failure to install water hammer elimination devices. 13. For the removal of an unauthorized water meter. 14. Upon the request of the owner. 15. For violation of any other rule or regulation of the water district. 16. For any other good cause. B. Discontinuance Upon Customer Request 1. Any customer may discontinue water service by giving the Town a written order to such effect at least 10 days prior to the date on which such discontinuance is intended to take effect. 2. If such request is for a final termination of service in the customer's name, then the request must include payment of the final bill or must originate from the customer s attorney who will make the final payment from escrow. The Town will discontinue the service in question at the time of final reading unless the Town receives a written request by the customer s attorney or the next customer, requesting service through such meter that the meter not be sealed. Such written request shall be submitted in conjunction with the new application for service to the premises in question.

187 Section 16: Restoration of Service When service has been discontinued for reasons other than an emergency, the Town will renew service on proper application when conditions under which service was discontinued are corrected and upon the payment of all applicable charges and fees. Section 17: Responsibility of Meter Repair The customer will be responsible for damages due to freezing, hot water, tampering or other external causes. In cases of damage, the Town will repair the meter and, if necessary, replace it with another meter and the cost of such repair or replacement shall be borne by the customer, except that the Town shall bear any cost attributable to ordinary wear and tear. Section 18: Tests A. Meters shall be accessible to the Town at all reasonable times, and the Town reserves the right to remove and test any meter at any time and to replace it with another meter. B. In case of a disputed account involving the question as to the accuracy of a meter, such meter shall be tested by the Town upon request of the customer. In the event that the meter so tested is found to have an error in registration to the detriment of the customer in excess of 4%, prior bills will be adjusted to correct such registration, and a credit will be applied against the customer's subsequent bills. Section 19: Use of Hydrants A. No hydrant shall be used for any purpose other than the extinguishing or fires, periodic testing of the fire protection system or periodic drills by a fire company or department. B. Proper fire officials shall notify the Town within 24 hours after use of a Town hydrant to enable the Town to inspect the hydrant and determine whether it has been returned to its proper operating condition. The failure to return a hydrant to its proper operating condition shall be deemed a violation of these rules and regulations. Section 20: Billing A. All charges for water service, including water rates, shall be billed to the owner of the premises to which water is furnished, unless otherwise requested in writing and approved by the Water Superintendent. B. The Town shall be notified in writing of any change in ownership of premises to which water service is furnished, which notice shall be the responsibility of the new owner. Failure to provide such notice shall be deemed a violation of these rules and regulations. C. Upon receipt of a notice of discontinuance of service in accordance with Paragraph 15(B) of these rules and the recording of a final reading, the Town will prepare a final bill. If due, a refund for the amount of excess payment resulting from an overestimated prior billing will be given to the old owner.

188 Section 21: Meter Reading A. All water usage shall be billed by the Town on a quarterly basis. B. The quantity recorded by the water meter shall be considered the amount of water used by the customer, which amount shall be binding and conclusive on both the customer and the Town, except as hereinafter provided. Where the meter has been tested and is determined to have malfunctioned or registered inaccurately, the quantity may be determined by the average registration of the meter in a corresponding past period when the meter was functioning properly; provided, however, that where it appears that there has been a change of customer or change in use of water, an equitable adjustment shall be made. In all cases where a meter is found to be defective, the Town shall immediately replace the same with a meter that has been tested and properly adjusted. C. The Town will read meters through remote sensors connected to the water meter. The Town shall have reasonable access to the property for the purpose of reading, repairing, testing or removing meters and sensors. D. In the event that reasonable access for meter reading is not possible, an estimated bill for the quarter (or for the month, as the case may be) will be sent to the customer. The estimated bill will be based on the same quarter (or month) of the previous year, plus a 10% increase, or on some other suitable method of estimation. E. All meters will be read and inspected by Town personnel at least once a year. Section 22: Late Payment Penalty and Unpaid Bills A. If any water bill or charge provided for in and by these rules shall not be paid within 30 days following the due date of the bill, a 10% penalty will be assessed against the account. B. Delinquent water bills, together with penalty, shall become a lien against the real property upon which or in connection with which the water is used. Such a lien is prior and superior to any other lien or claim except the lien of an existing tax. The Town Board shall include delinquent water charges and penalties in the annual tax levy and shall levy the same upon the real property in default in accordance with the Town Law. C. The Town of Canandaigua Water Superintendent shall at his or her discretion authorize adjustments to late payment penalties, provided that such adjustment is documented stating the reason such adjustment was granted, and provided that an adjustment to the same parcel does not occur more than once per calendar year. D. Property subject to lien for unpaid water bills may be sold for nonpayment of the same, and the proceeds of such sale shall be applied to pay such charge after deducting costs as in the case of foreclosure of statutory liens. Such foreclosures may be brought in the name of the Town against any real property on which water charges have remained unpaid for 90 days beyond their due date. Section 23: Effect of Leakage In order to encourage prompt repairs of leaks in pipes or fixtures, the Town may, under certain conditions, grant allowances for apparently excessive bills resulting from leakage beyond the meter. Granting of an allowance shall be in the sole discretion of the Town Board and shall not

189 exceed one-half of the excess due to leakage over the normal usage for the period. The Town Board shall be the sole judge in determining the amount of the excess resulting from the leakage. Section 24: Rates Established; Estimates A. Water rates shall be established by resolution of the Town Board, and may be amended from time to time. All billings shall be calculated for each payment as of the regularly scheduled meter reading date or, in the case of a voluntary discontinuance of service, as of the date of the final reading. B. In the event that a meter reading cannot be made, usage will be estimated, and a bill will be prepared based on the amount of such estimated reading. Estimates made by the Town shall be conclusively binding on the customer. Section 25: Fees Fees shall be determined by Town Board resolution and may be amended from time to time in the sole discretion of the Board. Section 26: Non-negotiable payments A charge of $2 will be assessed against any account for which a non-negotiable payment (e.g., a check that is returned for insufficient funds) is received. Section 27: Prohibitions No person shall damage any structures, equipment or appurtenances belonging to the Town's water distribution system, tamper with meters or hydrants, divert water from mains, use water without permission or cut or tap into any water main or pipe. Section 28: Penalties for Offenses A. Any person violating any of the provisions of these rules and regulations shall be subject to arrest and fine of not more than $25, plus any costs of repairs as necessary, and/or by imprisonment for a maximum period of 15 days. Unless otherwise provided, each day that a violation continues will be deemed a separate violation for the purposes of these rules and regulations. B. Any person turning the water on any main, service pipe or fire hydrant on or off without the permission of the Town of Canandaigua shall be subject to a fine of not more than $25. C. Penalties imposed hereunder shall be in addition to any other penalties that are imposed by law, such as theft of services. Section 29: Adoption by Town Board These rules and regulations were adopted by the Canandaigua Town Board at a regular meeting duly held on October 16, 2017 and are subject to further revision by the Town Board from time to time as may be necessary.

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194 ATTACHMENT 25

195 PWS Name: PWS #: CYBERSECURITY VULNERABILITY ASSESSMENT Implementing cybersecurity best practices is a critical component to safeguarding a drinking water utilities ability to deliver clean, safe water. Cyberattacks are a growing threat to critical infrastructure sectors, including water systems. Process control systems (PCS), such as SCADA systems, used to control plant treatment, monitoring or distributions functions at both local and remote facilities can, and have been targeted with malicious intent. Such attacks can cause significant harm by opening and closing valves, overriding alarms or disabling pumps or other equipment. Business systems used for accounts, billing and websites can also be targeted. Customer s personal data can be stolen and systems can be compromised by malicious programs, such as ransomeware, disabling business or process control systems. Connection of PCS or business systems to the internet or to local area networks (LANs) can create vulnerabilities. Remote access into PCS can also create potential vulnerability. Cyberattacks, however, are not limited only to internet based attacks. Physical security of all PCS and business systems to prevent unauthorized access to equipment is equally important. The questions in the following checklist have been mapped back to components of the NIST Framework for Improving Critical Infrastructure Cybersecurity (Version 1.0). Industry and government collaborated to develop the Framework. It contains a number of components which consist of standards, guidelines, and practices to promote the protection of critical infrastructure. Informative references are also provided for each component of the Framework. Additional information on the Framework is available at: The checklist has been compiled to assist with a basic cybersecurity assessment. It is not an exhaustive cyber security assessment and it may not be appropriate for all systems. Systems with large or complex cyber infrastructure may benefit from a more detailed cyber security assessment completed by an information technology or cyber security professional. You should consider the complexity of your system, the risk to your system and the potential impact to your system should a cyber attack occur, before deciding to use this tool. Directions: Answer each question. To answer some questions, you may need to consult with others, such as your information technology department, SCADA or PCS vendors, or other knowledgeable professionals. Each No answer should be investigated further as it may indicate a vulnerability to the system. Where vulnerabilities have been identified, appropriate mitigation measures should be proposed and a target completion date selected. 1

196 PWS Name: PWS #: Answers of No indicate a potential vulnerability which should be evaluated further. 1 Have PCS and business system assets been recently inventoried, including applications, data, servers, workstations, field devices (e.g. programmable logic controllers), communications and network equipment? (ID.AM-1, ID.AM-2) 2 Have the critical asset components of the PCS been identified? (ID.AM-5, ID.BE-5) 3 Have the risks and benefits of completely disconnecting the PCS from all networks been evaluated? (ID.RA-5, DE.AE-4) Yes No N/A Yes No N/A Yes No N/A 4 Do you have an assigned information security officer? (ID.GV-2) Yes No N/A 5 Do you have a written cybersecurity policy for (ID.GV-1) a PCS and business systems? Yes No N/A b all levels of staff at the utility? Yes No N/A c outside entities (vendors, service providers, etc.)? Yes No N/A 6 Are staff at all organizational levels and all outside entities periodically trained on (PR.AT-1) a cyber security policy? Yes No N/A b their cyber security roles and responsibilities? Yes No N/A C cyber security threats? Yes No N/A 7 Do you receive cyber security threat and vulnerability updates from Yes No N/A information sharing entities such as US-CERT or WaterISAC? (ID.RA-2) 8 Are PCS and business system assets physically secured from unauthorized personnel? (PR.AC-2) 9 Is there an updated Access Control List of all utility and non-utility personnel with access to the PCS or business system? (PR.AC-1) 10 When personnel are no longer employed (whether terminated or resigned) are their credentials within the systems terminated immediately? (PR.AC-1) 11 Are PCS and business system account privileges limited to only those privileges which are needed to complete required work? (PR.AC-4, PR.PT-3) 12 Is there a regularly updated list of all personnel with administrative privileges on PCS or business system? (PR.AC-4) 13 Are administrative privileges (PR.AC-4, PR.AT-2) a... limited only to accounts which require administrative privileges? b used only when carrying out administrative functions on the system? Yes No N/A Yes No N/A Yes No N/A Yes No N/A Yes No N/A Yes No N/A Yes No N/A 2

197 PWS Name: PWS #: 14 Are there restrictions on who can/cannot install software and updates? (PR.AC-4) 15 Have password policies been put in place which require (PR.AC-1) a strong passwords which are changed regularly? b each user to have unique credentials to log in to all PCS and business systems? (PR.AC-1) c different log in credentials for PCS and business systems? d auto screen saver with password protection on all PCS and business systems? (PR.AC-1) Yes No N/A Yes No N/A Yes No N/A Yes No N/A 16 Is a baseline of network operations and expected data flows for users and Yes No N/A systems established and monitored? (DE.AE-1) 17 Is the network monitored to detect and alert on potential cyber security Yes No N/A events? (DE.CM-1) 18 Is remote access via: local area network, internet, or other means, protected by (PR.AC-3, PR.AC-5) a a firewall? Yes No N/A b password? Yes No N/A c dial back protocol? Yes No N/A d secure token (Id card, S-Key, etc.)? Yes No N/A e connection through a virtual private network (VPN)? Yes No N/A f limited access to only the minimal level required (e.g. view-only web page) Yes No N/A 19 Is encryption used for (PR.DS-1, PR.DS-2, PR.PT-4) a data transfer? b data transfer on wireless links? c stored data? 20 Are physically separate computer and network systems used for PCS and business functions? (PR.AC-4) 21 Do critical systems use application whitelisting, which allows execution of approved files, applications and programs only? (PR.AC-4) Yes No N/A Yes No N/A Yes No N/A Yes No N/A Yes No N/A 22 Has PCS equipment (PR.AC-5, PR.PT-2) Yes No N/A a been blocked from all non-pcs functions, including internet browsing and access? Yes No N/A 3

198 PWS Name: PWS #: b been blocked from other non-pcs access to remote systems or services? c had USB, DVD, and other external media ports disabled? d had auto-scan of removable media disabled? 23 Are mobile devices (e.g. laptops, tablets, smartphones) which are used to access or control PCS equipment (PR.AC-3) a...included in established security policies? b encrypted? c... dedicated for PCS use only with non-essential software removed and any unnecessary functions disabled? 24 Do the PCS and business systems (DE.CM-4, PR.IP-12) a use anti-virus and anti-malware software? b regularly update virus and malware definitions? c regularly scan storage media for viruses and malware? d install security patches on all systems regularly? Yes No N/A Yes No N/A Yes No N/A Yes No N/A Yes No N/A Yes No N/A Yes No N/A Yes No N/A Yes No N/A Yes No N/A 25 For devices with memory capabilities (e.g. laptops, multi-function printers, cell phones, etc.) are there policies in place for (PR.DS-3, PR.IP-6) a transferring devices from one employee to another? Yes No N/A b removing or permanently destroying any stored data when removing Yes No N/A devices from service? 26 Is an uninterruptable power supply used for continuance control? (ID.BE-4) Yes No N/A 27 Are system and data backups performed regularly? (PR.IP-4) Yes No N/A 28 Has the system recently been successfully restored using backups? (PR.IP-4) Yes No N/A 29 Has a cyber security emergency response plan been established, and has is it Yes No N/A been reviewed and updated recently? (PR.IP-9) 30 Have you had a recent cyber security audit of your system completed? Yes No N/A 4

199 PWS Name: PWS #: Enter identified vulnerabilities in the table below. Propose actions to remove or reduce the risk and include a target date for completion. Use additional pages if needed. Question Number Anticipated Corrective Action Priority Target Completion Date H = Highest Priority M = Medium Priority L = Lower Priority 5

200 IMPLEMENTING A CYBERSECURITY PROGRAM AT YOUR WATER OR WASTEWATER UTILITY Steps for Responding to a Suspected Cyber Incident at a Water or Wastewater Utility Response 1. Disconnect compromised computers from the network. Do not turn off or reboot systems. 2. Assess the scope of the compromise, and isolate all affected IT systems. 3. Open a ticket with your antivirus software or security service vendor. 4. Assess any potential damage, including impacts to treatment processes or service disruptions. 5. Initiate manual operation of equipment if control systems have been compromised. 6. Distribute any advisories or alerts to customers as needed, including customers whose records may have been compromised. 7. Identify methods to scan all IT assets to eradicate malicious code. Assess and implement recovery procedures. Reporting 1. Report the incident to local law enforcement and the primary oversight agency (typically, the state). 2. Contact the National Cybersecurity and Communications Integration Center (NCCIC) at or NCCIC@hq.dhs.gov. NCCIC can assist your utility with identifying and restoring affected systems, coordinating federal assistance, and improving security. 3. Submit an incident report through WaterISAC (analyst@waterisac.org; 866-H2O-ISAC). Important Contact Information Role Point of Contact Phone Number IT service vendor Local law enforcement Network - SCADA - Michael J. Walker James Colacino Ontario County Sheriff mike.walker@integratednet.com jcolacino@colacino.com State agency Department of Health - Geneva Office kendall.larsen@health.ny.gov National Cybersecurity and Communications Integration Center (NCCIC) NCCIC@hq.dhs.gov WaterISAC For More Information (866-H2O-ISAC) For more information on available cybersecurity guidance and resources: analyst@waterisac.org WaterISAC 10 Basic Cybersecurity Measures: Best Practices to Reduce Exploitable Weaknesses and Attacks Department of Homeland Security Critical Infrastructure Cyber Community Voluntary Program American Water Works Association (AWWA) Cybersecurity Guidance and Tool

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202 TOWN OF CANANDAIGUA POLICY ON THE USE OF INFORMATION TECHNOLOGY RESOURCES The Town of Canandaigua provides many of its employees with a variety of information technology resources. These Information Resources include computers, computer programs, printers, fax machines, telephones, voice mail, and on-line capabilities such as and the Internet. The Town of Canandaigua provides these Information Resources in order to permit the delivery of better and more efficient services to the Town and its citizens. These resources should be used for appropriate business purposes only. This policy applies to all users of the Town s Information Resources. It is intended to prevent the illegal and/or improper use or abuse of the Town s Information Resources. No contractual rights are created by the existence of this policy. Use of any of the Town s Information Resources by any user shall constitute acceptance of the terms of this policy and of any future amendments. I. User Responsibilities It is the responsibility of all users including appointed and elected officials to read, understand and follow the terms of this policy. Users are expected to exercise reasonable judgment in interpreting this policy and in making decisions about the use of the Town s Information Resources. Any user with questions about the application or interpretation of this policy should seek clarification from his or her Department Head or the Town Manager. II. Acceptable Uses Any use that is related to a user s official duties and responsibilities or which furthers a particular Town goal in providing its citizens with better and more efficient services. Department heads are responsible for determining which personnel are authorized to use each computer under the Department Heads purview. III. Prohibited Uses 1. Sending, receiving, downloading, displaying, forwarding, printing or otherwise disseminating material that is profane, obscene, harassing, fraudulent, offensive or defamatory.

203 2. Disseminating or storing destructive programs (viruses or self-replicating codes) or other unauthorized material. 3. Wasteful use of the Town s Information Resources by among other things, sending mass mailings or chain letters, spending excessive amounts of time on the Internet, printing multiple copies of documents or otherwise creating unnecessary network traffic. 4. Using or copying software in violation of a license agreement or copyright. 5. Intercepting communications intended for other persons, except for the limited purpose set forth in Section VIII below. 6. Gaining or attempting to gain unauthorized access to any computer or network. 7. Violating any international, federal, state or local law. 8. Conducting a private business. 9. Transmission of materials used for commercial promotion, product endorsement or political lobbying. 10. Using or attempting to use a username or password assigned to another person, or pose as another user without express authorization for business purposes. IV. Data Confidentiality As is more fully discussed below, messages dealing with official Town business are generally considered to be public record information. messages can be stored, copied, printed or forwarded by any intended or unintended recipient; therefore users should not expect their messages to be either private or confidential. Some users may, as part of their job, have access to confidential or proprietary information such as personal data about identifiable individuals or commercial information about business organizations. Users are strictly prohibited from acquiring access to and /or disseminating such confidential information unless access to and/or dissemination of such information is authorized and required by their jobs. V. and Public Record Law messages concerning official Town business are generally considered public record information that is subject to disclosure under the New York public records law. All users shall retain either a printed or digital record of official Town s sent or received by the Town s systems, in the same manner that other paper records are kept by their department, and in accordance with record Retention Schedule requirements. VI. Etiquette Employees are expected to use their access to electronic mail in a responsible, informed, professional manner. Unsolicited should never be opened. The user should delete the message immediately. Never open an attachment, especially if you do not know the source. Confidential information should never be sent via .

204 VII. Security All usernames and passwords are for the exclusive use of the individual to whom they are assigned. The user is personally responsible and accountable for all activities carried out under his/her username, and should take all reasonable precautions to have passwords be kept confidential at all times. Employees should endeavor to create passwords that are unique and not easily discoverable. For security purposes, employees should either log off or revert back to a password screen saver when leaving their computer for an extended period of time. VIII. Privacy All Information Resources are the Property of the Town of Canandaigua and must be used in conformance with this policy. Since the Town owns these Resources, users are advised that they should have no expectation or guarantee of privacy when using them, whether their use takes place during or outside of working hours. The Town of Canandaigua reserves the right to monitor the use of the Town s and Internet systems for legitimate business purposes, including but not limited to, the need for supervision and/or proper operation of the workplace. IX. Referral to Information Technology All matters relating to unusual computer or electronic occurrences must be reported immediately to the employee's Department Head or the Town Manager. Record information such as steps taken and warnings from the computer to aid in diagnosing the situation. X. Data Breach Response As soon as a theft, data breach or exposure containing protected data or sensitive data is identified, the process of removing all access to that resource will begin. Town Manager will work with the legal and human resource departments to decide how to communicate the breach to: a) internal employees, b) the public, and c) those directly affected. Any suspected unauthorized access, theft, data breach or exposure containing protected data or sensitive data must be immediately reported to the Department Head and the Town Manager. This also includes the loss or theft of any devices containing such data such as computers, hard drives, thumb drives, smart phones, and data disks. The Town Manager will work with the IT, legal and human resource departments to determine the appropriate actions to take to protect the data, investigate, and where appropriate communicate notice of the breach to: a) internal employees, b) the public, and c) those directly affected. The Town Manager will consult the New York State Enterprise Information Security Office to ensure any requirements of the New York State Technology Law 208 are met whenever a data breach includes Private Information as defined in the State Technology Law 208. This policy section is adopted consistent with the requirements of the New York State Technology Law 208 paragraph 8. XI. Violations

205 Any employee who violates this policy or uses the Town s Information Resources for inappropriate purposes shall be subject to disciplinary action, up to and including suspension and/or termination. Users may be personally liable for any losses, costs or damages incurred by the Town related to violations of this policy. Employees who discover a violation of the policy by another employee are obligated to report it to their supervisor or the Town Manager. Illegal use of the Town s information Resources may result in referral to law enforcement authorities. September 18 October 16, 2017

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207 TOWN OF CANANDAIGUA Request for Proposals (RFP / RFQ) Released October 17, 2017 Due November 6, 2017 Notice to Bidders NOTICE IS HEREBY GIVEN that the Town of Canandaigua will receive sealed bids for landscaping improvements including the planting of trees at Miller Park. Such sealed bids must be filed with the Town Clerk, 5440 State Routes 5 & 20 West, Canandaigua, New York 14424, PRIOR TO 4:00 PM, October 27, 2017 at which time said bids will be publicly opened and read. Introduction and Background Information Miller Park is a 23 acre passive recreation park owned by the Town of Canandaigua and located at the corner of County Route 32 and State Route 21. The parkland was formerly an agricultural field owned by the Miller family and until recently, remained undeveloped. The topography consists of rolling hills surrounded by rural residences, farms, and open fields. In 2015, MRB was hired by the Town Board to create a concept design for the park, including walking trails, a gazebo, areas for picnicking, bird watching, and parking areas. In 2014, a landscaping company designed a tree planting plan for the park accompanied by a list of tree species. Earlier in 2017, the Parks and Recreation staff began constructing the walking trails and parking area. No landscaping work has begun to date. This Request for Proposals (RFP) and all supporting documentation, including the site plan, planting plan, and tree species list, is available at the Town of Canandaigua Town Clerk s office at the above mentioned address and also on the Town of Canandaigua s bid/proposal page on the website at townofcanandaigua.org. Scope of Services The selected firm will be expected to provide the following services to the Town of Canandaigua: Purchase, delivery, and installation of trees for Miller Park. Provide all planting services including preparation and finish work (including any necessary erosion

208 control measures) and stake the trees, all in accordance with the provided site plan, tree planting plan, and tree species list. Provide any necessary materials, equipment, tools, labor, and incidentals as required to perform these services. Provide a one (1) year minimum guarantee of tree health and viability. Proposals Proposals should include the following: 1. Background information that describes the nature and history of the firm or individual, including client listings and references. 2. Pricing as proposed, including any alternate proposals or suggestions. 3. Proposed timeline of services to be provided to the Town including initial plantings and a one year follow up to assess the health of the plantings (at minimum). 4. Type of work contractor licensed to perform and any other specialization of the firm. 5. Insurance Company Name, address, phone, fax, and ; plus Proof of General Liability, Workers Compensation, and Automobile Insurance. Selection Any contracts, if awarded, will be to the lowest responsive/responsible bidder(s), in accordance with the Town s Best Value Policy, in part or in whole who meet(s) all the terms of the specifications. Any contract(s) awarded as a result of this bid will be between the Town of Canandaigua and the successful vendor(s). The Town guarantees no minimum or maximum purchases or contracts as a result of award of this bid. The Town of Canandaigua shall not discriminate against or in favor of any bidder on the basis of race, religion, sex or sexual preference, age, national origin, disability or political affiliation. The Town of Canandaigua reserves the right to terminate the selection proceedings at its option at any time during the process. Submission Procedures 1. One copy of the proposal should be addressed to: Town of Canandaigua Attn: Town Clerk 5440 Route 5 & 20 West Canandaigua, NY 14424

209 2. Proposals may be delivered by mail, courier, or in person to the address above or by as a PDF document to jchrisman@townofcanandaigua.org. 3. Proposals should be received by the Town no later than 4:00 pm, November 6, Miscellaneous 1. The Town reserves the right to reject any or all proposals; to negotiate any elements of a proposal; to conduct interviews at its sole discretion; and to solicit and/or select contractors for the program outside of the scope of this RFP. 2. The Town assumes no responsibility or liability for costs incurred by respondents to this Request for Proposals, including any requests for additional information, interviews, or negotiations. 3. Prevailing wage rates will apply. 4. Minority- and Woman-owned Business Enterprises (M/WBE) are encouraged to respond to the RFP, either as prime or subcontractors.

210 MILLER PARK PLANT LIST TREES: Ab Abies Balsamea Balsam Fir 2 6 size An Acer Nigrum Black Maple 3 2 cal Ar Acer Rubrum Red Maple 6 2 cal As Acer Saccharum Sugar Maple 6 2 cal Asl Acer Saccharinum Silver Maple 4 2 cal At Asimina triloba Common Pawpaw cal Bl Betula lenta Sweet Birch 1 10 multi Bn Betula Nigra River Birch 2 10 multi Bp Betula papyrifera Paper Birch 2 10 multi Ca Corylus Americana American Hazelnut cal Caf Cornus alternifolia Pagoda Dogwood cal Cc Cercis Canadensis Eastern Redbud cal Cca Carpinus caroliana American Hornbeam cal Cf Cornus florida Flowering Dogwood cal Cot Celtis occidentalis Common Hackberry 4 6 multi Cv Chionanthus virginicus White Fringetree cal Dv Diospyrus virginiana Common Persimmon cal Gd Gymnocladus dioicus Kentucky coffeetree cal Jv Juniper virgiana Eastern Red Cedar 2 6 size Lt Liriodendron tulipifera Tulip Poplar 3 2 cal Ma Magnolia acuminata Cucumber Tree cal Oa Oxydendron arboreum Sourwood 1 2 cal Ov Ostrya virgiana American Hophornbeam cal Poc Platanus occidentalis American Sycamore 2 2 cal Pn Pinus Nigra Black Pine 5 6 size Ps Pinus Strobus White Pine 8 6 size Pv Prunus virginiana Chokecherry 4 8 multi Qa Quercus alba White Oak 2 3 cal Qb Quercus bicolor Swamp White Oak 1 3 cal Qm Quercus macrocarpa Bur Oak 2 3 cal Qr Quercus rubra Red Oak 2 3 cal St Staphylea trifolia American Bladdernut 1 2 cal Ta Tilia Americana American Basswood 2 2 cal Ua Ulmus amer Valley Forge Valley Forge American Elm 2 2 cal

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212 N86 50'57"E ' COUNTY ROAD 32 (width varies) ' N85 59'45"E ' N75 32'25"E 95.57' N84 05'39"E S01 20'39"W ' N/F Lisa A. Goode T.M. # COUNTY ROAD 32 STATE ROUTE 21 N/F John J. Miller T.M. # N01 21'07"E ' 940 S82 46'07"W N84 05'39"E ' S01 47'53"W S87 24'53"W ' N/F Tyler Strouble T.M. # N/F Gina Carello T.M. # S01 20'39"W ' NYS ROUTE 21 ( 66' wide ) 940 MILLER PARK IMPROVEMENT AREA SITE DATA: REFERENCES: OVERALL PARCEL PROJECT LOCATION LEGEND BLISS ROAD LOCATION MAP MILLER PARK IMPROVEMENTS NYS RTE 21 & COUNTY RD 32 TOWN OF CANANDAIGUA Engineering, Architecture, Surveying, P.C. The Culver Road Armory, 145 Culver Road, Suite 160, Rochester, New York OVERALL SITE PLAN ' 1 G

213 GENERAL NOTES NYS ROUTE 21 ( 66' wide ) WORK ZONE TRAFFIC CONTROL GENERAL NOTES: MILLER PARK IMPROVEMENTS NYS RTE 21 & COUNTY RD 32 TOWN OF CANANDAIGUA Engineering, Architecture, Surveying, P.C. The Culver Road Armory, 145 Culver Road, Suite 160, Rochester, New York PARKING LOT PLAN 2 G

214 ASPHALT PAVEMENT CROSS SECTION STONE DUST PATH CROSS SECTION STANDARD GENERAL PLAN NOTES FLEXIBLE PIPE BEDDING STABILIZATION/SEEDING NOTES: SILT FENCE RIPRAP SPILLWAY PROTECTION BIORETENTION OVERFLOW SPILLWAY BIORETENTION END CLEANOUT MILLER PARK IMPROVEMENTS NYS RTE 21 & COUNTY RD 32 TOWN OF CANANDAIGUA DETAIL SHEET BIORETENTION CROSS-SECTION CHECK DAM DETAIL OUTLET STRUCTURE Engineering, Architecture, Surveying, P.C. The Culver Road Armory, 145 Culver Road, Suite 160, Rochester, New York STABILIZED CONSTRUCTION ENTRANCE 3 D

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262 E L L I S O N C O N S E R V A T I O N Building & Monument Restoration, Consulting & Contracting September 14, 2017 Mr. Ray Henry The Town of Canandaigua 5440 Routes 5 & 20 Canandaigua, New York Re: Hunn Cemetery Accident Repair Proposal, Canandaigua, New York Dear Mr. Henry: Pursuant to your request, I am pleased to submit this Proposal to the Town of Canandaigua for the Conservation/Restoration Treatment of the Hunn Cemetery. This project will allow for the repair of two (2) headstones at Hunn Cemetery for damage that was sustained by a motor vehicle accident in August of 2017 and includes the Jennet Jameson and Hugh Jameson headstones. I realize that there is a limited budget for cemetery maintenance this year and I would suggest completing the work on Hunn Cemetery and delaying a small portion of work at either Sand Hill or Academy for a future date. The proposed substituted work could be reviewed and agreed upon prior to work taking place. Figure 1. Jameson headstones. August M A S O N S T R E E T, C A N A N D A I G U A, N. Y

263 Hunn Cemetery Accident Repair Proposal September 14, 2017 Page 2 Treatments The following paragraphs describe the proposed repair for the headstones. The primary intent of the repairs is to preserve the headstones using methods and materials that are sympathetic to the stones and will not cause further damage to the stone. Stone Re-attachment Broken headstones and/or loose or detached stone pieces will be reattached/reassembled by pinning the pieces with stainless steel threaded rod and epoxy. No epoxy or pins will be visible. Patching Voids left by missing pieces will be filled with either a lime based patching material or a proprietary lime-based patching material, such as those manufactured by St. Astier or Jahn. The patching material will match the original stone in color and in texture and will have similar physical properties to the stone. Grouting Cracks will be grouted with a lime-based grout to keep moisture out. In addition, any delaminated stone will be filled as well. Replacement Because of the damage and the fragile state of one of the headstones, a alternate price was given for its replacement. Jennet Jameson The Jennet Jameson headstone is white marble headstone that was repaired in 2007 with several pins and mortar repairs. As a result of the current accident, the headstone was broken in four major pieces as well as smaller pieces. Repair would include removal of a 4 wide section of deteriorated stone that is too fragile to pin. This section is located at the bottom of the stone at grade. Another issue with the stone relating to its fragility is that it is only 1-1/2 thick compared with a typical stone that is 1-3/4 to 2 thick. Other repairs would include pinning and mortar fills. Cost: $600 Alternate: Headstone Replacement Because of the fragile state of the headstone, replace with new marble matching Hugh Jameson stone. *Replacement Cost: $2,500

264 Hunn Cemetery Accident Repair Proposal September 14, 2017 Page 3 Figure 2. Jennet Jameson headstone. Note the pin sticking out the bottom. Hugh Jameson The Hugh Jameson headstone was destroyed in the accident in The existing stone is a replacement stone that was fabricated in that year and is a Vermont Imperial Danby marble that matched the original stone. As a result of the 2017 accident, the headstone was broken in four pieces. The proposed repair includes pinning repairs and mortar fills. Cost: $425

265 Hunn Cemetery Accident Repair Proposal September 14, 2017 Page 4 Figure 3. Hugh Jameson headstone. Guidelines All treatments that are carried out will be executed by a competent conservator. All treatments carried out will be documented. All work will conform to the American Institutes for Conservation s Code of Ethics. Scope of Services Conservation Treatment: Conservation treatment of Hugh and Jennet Jameson headstones, including re-assembly by means of pinning, patching, grouting, and infill of missing stone with mortar repairs. Additionally, because of the fragile state of the Jennet Jameson headstone, a price was included for the replacement of the headstone. Qualifications Ellison Conservation is a professional conservation firm specializing in historic preservation, and is experienced in the restoration and conservation of historic buildings and monuments. The

266 Hunn Cemetery Accident Repair Proposal September 14, 2017 Page 5 firm is quite familiar with construction materials and techniques used in historic buildings and monuments, and has the expertise to investigate, analyze, and solve and treat problems associated with the restoration and rehabilitation of a resource s historic fabric. Fee Ellison Conservation proposes to provide the Scope of Services described above for the following lump sum fees: Option A: Fee for Hugh Jameson repair $ Fee for Jennet Jameson repair $ 60 Total: $1, Option B: Terms Fee for Hugh Jameson repair $ Fee for Jennet Jameson Replacement $ 2,50 Total: $ 2, This proposal is incorporated into the attached Proposed Service by reference. If you are in agreement with the Scope of Services, Terms, and Conditions of this proposal as presented herein, please sign and date where indicated and return a copy to my office. When executed, the Proposal, together with the Proposed Service, will constitute our Professional Services Agreement. The Fees, Terms, and Conditions of this Proposal will remain valid for sixty (60) days. I am delighted at the prospect of working with you on this project, and we appreciate your consideration of my firm. If you should have any questions regarding this proposal or our scope of work, please do not hesitate to contact me at Respectfully submitted, Peter T. Ellison Conservator, M.S.

267 Hunn Cemetery Accident Repair Proposal September 14, 2017 Page 6 Proposed Service This agreement is hereby made and entered into this Proposed Service between The Town of Canandaigua (Owner) and Ellison Conservation (Contractor) for the restoration/conservation maintenance of Hunn Cemetery, Canandaigua, New York. The parties agree to the following: The contractor agrees to provide all of the material and labor required to perform the following maintenance work for Conservation/Restoration located at the above cemetery as outlined in the proposal dated August 14, The Owner hereby agrees to pay the Contractor, for the material and labor for the sum of up to $1,025 (Option A), or $2,925 (Option B) - select Option by signature. Contractor agrees to provide and pay for all materials, tools, and equipment required for the execution and timely completion of the work. All changes in the work ordered by the Owner must be in writing, the Proposed Service sum being increased or decreased accordingly by the Contractor. Any claims in writing and written approval of the Owner shall be obtained by the Contractor before proceeding with the ordered change or revision. The Owner, Owner s representative and public authorities shall have access to the work. The Contractor agrees to re-execute any work which does not conform to the proposal, warrants the work performed, and agrees to correct resulting defects, from faulty materials or workmanship which shall become evident during a period of one year after completion of the work, except for abuse or acts of God and the resultant possible damages. In the event the Contractor is delayed in the execution of the work by acts of God, fire, flood or any other unavoidable causalities by labor strikes, late delivery of materials; or by neglect of the Owner; the time for completion the of the work shall be extended for the same period as the delay occasioned by any of the aforementioned causes. The Contractor has in place insurance to protect himself against claims for property damage, bodily injury or death due to his performance of this agreement. Acceptance of Proposal: By: Dated: Peter T. Ellison Ellison Conservation By: OPTION*: Dated: Town of Canandaigua, New York *Indicate desired option. Valid upon receipt by Contractor of Signed copy of Proposed Service.

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269 Town Manager From: Farr.Jamie Date: September 19, 2017 at 3:15:04 PM EDT To: Subject: Introduction Greg, I just wanted to take a minute to introduce myself and I think we may have met at our football game. My name is Jamie Farr and I am the new superintendent for the Canandaigua City School District. If there is anything you may need, please don t hesitate to reach out. Other than introducing myself, I wanted to raise a question with you. Now that Braves Field is open, a consistent concern I have been hearing is around the speed limit being 55 mph at the entrance/exit for the Braves Field parking lot. Pulling in and out is a bit dangerous, especially after an evening event when it is dark and many cars are moving out. Also I worry about kids who drive, leaving practice and not anticipating a car moving at 55mph versus 35 or 15mph. What would it take to extend the speed limit of 35 mph a few more hundred yards to include that entrance/exit? Any guidance you can offer is surely appreciated. Thanks so much and have a great evening. Sincerely, Jamie M. Farr Superintendent Canandaigua City School District "Braves Family, Canandaigua Proud!" 1

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272 Canandaigua Town Board Meeting Agenda August 7, 2017 At 5:30 pm, Supervisor Westbrook called the meeting to order. Allegiance was led by Councilwoman Dworaczyk. The Pledge of Roll Call: Councilman Keith Cutri Present Councilwoman Linda Dworaczyk Present Councilman Terry Fennelly Present Councilman Kevin Reynolds Present Supervisor Gregory Westbrook Present Others in attendance: Jeff and Kathy Page, Kathleen Ouimet, Joan and Jerry Lamendola, Mark Sizour, Donnafaye Zoll, Marc and Kris Vail, Paul and Judy Murphy, Ron Billitier, Bill and Pam Caroscio, Terry and Carolyn Smith, Ramon Lucey, Thomas Biancucci, M. Madeline Ludwig, Mark and Sally Gulvin, Bill Gruschow, Amanda Goliber, Dan Russell, Dennis and Carol Bowler, Bonney Powers, George Kramer, Gerald Shepard, Suzanne and Aiden Russell, Richard Krebs, Marc and Fran Siditsky, and others who did not sign in. Town Clerk Chrisman confirmed that the meeting was properly advertised. Privilege of the Floor / Priority Business Weather Events / Stormwater Control Supervisor Westbrook thanked everyone for coming to the meeting as it is an important topic for the Town of Canandaigua. We are discovering that this is not a lot-by-lot or subdivision-by-subdivision problem. The goal for the meeting is to listen to people s concerns and then for the Town to start laying the framework to solve these problems. Town Manager Finch reviewed what the Town has been and will be doing along Sucker Brook to improve the quality of the water that is going into Canandaigua Lake. The proposed improvements include obtaining an easement from a property owner just west of Town Hall and purchasing land on County Road 30 near the airport to construct weir structures to slow the flow of water to allow the sediment to settle before going into Canandaigua Lake. There will be a total of nine weir structures installed along Sucker Brook. Greg Hotaling PE, MRB Group, stated that he will be listening to understand where the problems are, the severity of the problems, and to gain an understanding of the features near the affected properties. The Town, City, and MRB Group have worked together in the past to mitigate the flooding issues at the Canandaigua Primary and Elementary schools. Jim Bell, 3900 County Road 16, stated that there is a culvert between his house and a home that German Brothers own that gets clogged. When the culvert is cleaned out, the debris and silt goes into the Lake. Also, during and after a rain event water is coming down the hill at such a high rate that when it hits the roadside ditch is goes up into the air. Marc Siditsky, 4975 Island View Drive, discussed his concerns regarding the amount of water that comes onto his property during rain storms from the hill above his home. Mark Vail, 3457 County Road 16, discussed concerns regarding water coming from across County Road 16 into his front yard (provided photos to Town Manager Finch) and asked questions regarding the installation and maintenance of the culverts along County Road 16. Supervisor Westbrook explained that West Lake Road (aka County Road 16) is a county road which is maintained by Ontario County. If there is a culvert within the County Road 16 right-of-way, it is Ontario County s responsibility to maintain that culvert. Town Manager Finch added that if there is a situation where a property owner or developer intentionally creates elicits /tmp/pubdoc docx Page 1 of 6

273 discharge or a storm water problem, they can be penalized. In regards to the culverts within the road right-of-way, the Town will have to work with Ontario County to get the culverts cleared of debris. Dan Russell, 3456 County Road 16, discussed concerns regarding the neighbor above blocking a culvert above his home. Superintendent Fletcher stated that he met with Mr. Russell and what he is saying is correct. Kathy Page, 3890 County Road 16, discussed her concerns regarding the water that has been diverted due to the new construction at 3880 County Road 16. A neighboring resident agreed with Ms. Page and stated that when it rains it floods the road and travels into their lakeside property. Terry Smith, 3455 Sandy Cove, discussed his concern regarding the drainage from the FLCC campus and the parking lot used for summer concerts. The retention ponds that were installed in 2006 are inadequate and do not capture all of the water that comes off from the parking lots and from County Road 18. He asked what the Town of Canandaigua can do to help manage run-off from the Town of Hopewell and the new developments off County Road 18 into the Town of Canandaigua. Leo Murphy, 3458 Sandy Cove, stated that a culvert was installed several years ago near the FLCC parking lot that allows water to drain into the wetlands on the west side of State Route 364. The wetland is now dying from extra water in the wetland area. Ron Billitier, 3302 Fallbrook Park, discussed his concern with the lift station that is located in his front yard and questioned if the lift station is not big enough as it does not appear to be draining properly. Superintendent Fletcher stated that the lift station may be antiquated and may not be correctly sized. Town Manager Finch added that a blocked culvert on County Road 18 added to the water drainage problem. Bill Caroscio, 3457 Sandy Cove, questioned that now the culvert on County Road 18 has been cleaned out where will the water will go and will the water come to Sandy Cove. Town Manager Finch stated that he was told that the culvert is suppose to carry water under County Road 18 to a natural gully that then works its way further to the south. The Town will have to work with Ontario County to find out the answers to his questions. Gerald Shepard, 3422 Poplar Beach, discussed his concerns regarding the amount of water that has been in the wetlands across from his property. The amount of water in the wetland area is too much and the trees are dying. Donnafaye Zoll, 3179 State Route 21 South, discussed her concerns regarding water draining from the neighboring properties on to her property. The water is coming from the farmer s field onto her property and into their home. They have installed French drains to help with the drainage. The culverts along the road were not handling all the water during the rain storm. Town Manager Finch explained that he does have the video and there is a very large geographic area that drains to her property. Richard Krebs, 3528 Sandy Beach, shared with the Town Board a photo from the rain storm a couple weekends ago. It was a picture of water flowing off the break wall into Canandaigua Lake. Superintendent Fletcher asked if there was a stream between the Pooler property and the one to the south. Mr. Krebs said yes there was and that there is a need for a storm drainage system along State Route 364. George Kramer, 3430 Poplar Beach Road, received a letter from FLCC describing the renovations they are going to make to the campus (multipurpose artificial turf fields, new lighting, a wellness center addition, and a field house). Mr. Kramer was concerned about the additional coverage of the land and where the water runoff will go. He asked if the Town of Canandaigua can comment on these projects as they will impact Sandy Beach, Sandy Cove, Poplar Beach, Fallbrook Park, and County Road 18. Supervisor Westbrook stated that the goal is to understand holistically /tmp/pubdoc docx Page 2 of 6

274 what the problem is and interface with Ontario County and the Town of Hopewell to come up with a solution. Town Manager Finch suggested to the audience to like the Town s Facebook page and/or go the Town s website and sign up for news posts as it is a great way for the Town to communicate with the public. Bonnie Powers, 3284 County Road 16, asked about the NYS DEC blue water ways and who is responsible to keep those open because they are getting blocked and need to be opened up. In particular the stream by Ferris Hills. It comes across Middle Cheshire Road from the churches and goes under Ferris Hills Drive and continues to Canandaigua Lake. Because is it blocked, the water is veiling everywhere else. There is a culvert near Island View Drive that is not working properly. The residents on Deerfield Drive are purging water from their roof tops off their back yards which is adding to the water coming doing the hill. In front of 3286 County Road 16 there was a storm sewer that opened up this last storm and someone fell in. Ms. Powers asked how the storm sewer cap can be secured. Ms. Powers asked if the Town has considered a moratorium on building until the water issue can be figured out. Supervisor Westbrook stated that it has not been discussed. Gerald Shepard, 3422 Poplar Beach, questioned if, when FLCC got the permits to install the parking lots, the drainage not taken into consideration. Supervisor Westbrook stated that he did not know the answer to his question and will talk to Ontario County. The audience was asked to send any videos and photographs to Town Manager Finch at dfinch@townofcanandaigua.org. Marc Vail, 3457 County Road 16, asked if French drains get filled in with silt over the years. Mr. Hotaling stated that if the French drain is installed correctly, they will last for many years. Town Manager Finch added that when someone wants to develop their property, the Town looks at soil erosion very closely. The application is referred to MRB Group, the Highway Superintendent Fletcher, and Environmental Conservation Board so the Planning Board can make a very informative decision. Many of the site plans come in and show open swales so that the water can make it ways back to the Lake. During that storm a couple weeks ago, Town Manager Finch observed that many of the swales that were supposed to be there, home owners have filled them in. When that happens the water cannot make its way to the Lake. Town Manager Finch asked everyone not to fill in the swales as they are important mechanism to get the water back to the Lake. Supervisor Westbrook stated that he will take the lead to interact with Ontario County, FLCC and William Wright and will report back to the Town Board at the September meeting. He asked MRB Group, Town Manager Finch and Highway Superintendent Fletcher to develop master plan to address the flooding issues. Supervisor Westbrook stated that corrections to these issues will take time and money. The Town will look for grants to help defray the costs. Supervisor Westbrook added that it may be time to go to a town-wide drainage district. That means the whole Town would bear the cost of the improvement to the drainage situation. The Town Board has an obligation its our citizens to make sure the drainage issues are taken seriously. Councilwoman Dworaczyk stated that the Town needs to look at where the water is coming from and where it is draining to. ECB Chairwoman Joyce Marthaller stated that the ECB looks at the development impacts on streams and any other natural resources when a site plan application is referred to the ECB. These comments are referred to the Planning Board for their consideration. Planning Board Chairman Thomas Schwartz stated even though property owners believe the process takes a long time, the Planning Board uses this time to figure out where the water is coming from and where it is going which is not an easy task. /tmp/pubdoc docx Page 3 of 6

275 A resident thanked the Town Board for taking a holistic view of these situations and asked the Town Board to investigate what other communities have tried to do and what their successes were. The resident also suggested tracking the history of the problems so in the future there is informative information to refer to. Gerald Shepard, 3422 Poplar Beach, asked if the Town of Canandaigua has discussed these issues with the Town of Hopewell. Supervisor Westbrook stated that there is an Ontario County Committee that addresses these types of issues. Supervisor Westbrook stated that he will bring these issues to that committee s attention. He added that there is an effort to enhance shared services between the City and the Town. The next meeting is scheduled for Wednesday, August 9 at 6:30 pm at the Hurley Building on Saltonstall Street. Councilman Cutri stated that most of the drainage issues are around the Lake. The community as a whole talks about drainage and protecting Canandaigua Lake and is the community willing to pay what it will take to protect the Lake. He appreciated the input and it has been well documented amongst all of us. Sewer Master Plan Supervisor Westbrook stated he would like the Town Board to discuss the prioritization list contained in the Sewer Master Plan because of the desire to protect Canandaigua Lake. He asked if there is technology out there that can afford pump stations versus leach fields within 100 to 200 feet of the Lake. He would like the Town Board to review the prioritization list on an annual basis. Town Manager Finch explained that the prioritization list was created by the Sewer Master Plan team which consisted of about two dozen people. This team held public meetings regarding the plan. The Town Board does have the authority to change the prioritization list. He suggested that if they are considering changing the priority list, to first discuss that with the team. Councilwoman Dworaczyk stated she is unfamiliar with the overall goals of the Sewer Master Plan. She would like time to review the Plan. She is interested in how the goals were determined and how they were prioritized. Highway Garage Project Update Councilman Fennelly and Highway Superintendent Fletcher reported that the project is on schedule with a lot of the underground work being completed. The footers will be installed next week. The next construction meeting is this Thursday, August 10 at 9:00 am. Supervisor Westbrook stated that if there are any problems with the project to call a special Town Board meeting. The goal is to stay under budget and to use as little of the contingency monies as possible. Shared Services Supervisor Westbrook distributed a copy of Ontario County s Property Tax Savings Pan for The City and the Town continue to work together to develop a plan for a shared transfer station, courtroom facility beginning January 1, 2018 (not justices or clerks), and parks and recreation (cross use of Kershaw Park and Onanda Park as well as shared office space). Councilman Fennelly stated that if there is a need in the future to expand the new highway garage the transfer station would have to be relocated. A question was raised if the Town justices have been informed of these discussions. Supervisor Westbrook stated that there has been some involvement with the judges and Judge Craig Doran has the final decision. Supervisor Westbrook stated that the Town is working with Ontario County to possibly offer some storage space to offset construction costs of a 3,500 square foot pole barn. /tmp/pubdoc docx Page 4 of 6

276 He would like to offer the County one of the bays at Fire Station #2 on Parkside Drive and possibly some space within the new highway facility. Both Councilman Fennelly and Superintendent Fletcher stated that there is no extra space in the proposed highway facility. Supervisor Westbrook asked Councilman Fennelly and Superintendent Fletcher to look into the possibility of constructing a lean-to on the building. Councilwoman Dworaczyk asked why fire services were not listed in the document. Town Manager Finch stated that it is listed on long term goals. Privilege of the Floor ECB Chairwoman Joyce Marthaller stated that Mayor Ellen Polimeni recently attended one of the ECB meetings. Mayor Polimeni is very interested in the City s Environmental Committee working with the Town s ECB. At this time, the ECB does not have any authority to work with the City. Chairwoman Marthaller thinks it is time that the Town Board takes the initiative to set up something for a municipal waste program that the County is sponsoring. There has been a discussion of the City and Town putting out an RFP for someone who can get the public outreach together because both the Town and City need it. Chairwoman Marthaller suggested that a mechanism be put in place so the Town and City can begin working together. Town Manager Finch explained the difference between the City s Environmental Committee and the Town s ECB. The City s Committee is made up of City Council members and they take motions to the City Council for consideration. The Town ECB makes recommendations to the Town Board. The two could work together or a Town Board could create a complimentary committee that the ECB could be part of. Supervisor Westbrook asked Town Manager Finch to put this topic on the August 21, 2017 Town Board agenda for further discussion. Planning Board Chairman Thomas Schwartz asked if the residents from Lakewood Meadow were invited to this meeting due to some drainage issues that are occurring within that development. Town Manager Finch stated that the Town did not send out invitations to anyone for tonight s meeting. A press release was sent to the news media, posted on the Town s website, and sent out by all three social media opportunities. Yvonne Chavez, Middle Cheshire Road, asked why there are now two ponds at Lakewood Meadows. Town Manager Finch stated the second pond is for Section 9. The Town is in the process of evaluating everything to make sure the pond is in compliance with the approved plans. Yvonne Chavez stated that she heard some feedback from the people who attended the earlier portion of the meeting. They thought it was very informative and appreciated the opportunity to voice their concerns. Payment of the Bills Councilman Reynolds made a motion, seconded by Councilman Fennelly to approve the payment of bills for the Utility Abstract dated 8/1/2017 totaling $12, General Fund $4, Highway Fund $69.66 Water Fund $3, Capital Projects $3, Ayes: Cutri, Dworaczyk, Fennelly, Reynolds, Westbrook Privilege of the Floor: No one asked to speak. Executive Session At 7:42 pm, Supervisor Westbrook requested a motion to enter into executive session to discuss pending litigation and to allow Town Manager Finch to participate in the executive session. Motion made by Councilman Cutri, seconded by Councilwoman Dworaczyk /tmp/pubdoc docx Page 5 of 6

277 5 Ayes: Cutri, Dworaczyk, Fennelly, Reynolds, Westbrook At 7:48 pm Councilman Reynolds made a motion to reconvene the regular meeting, seconded by Councilman Cutri Adjournment 5 Ayes: Cutri, Dworaczyk, Fennelly, Reynolds, Westbrook At 7:50 pm, Councilman Reynolds made a motion to adjourn the meeting, seconded by Councilman Fennelly 5 Ayes: Cutri, Dworaczyk, Fennelly, Reynolds, Westbrook Jean Chrisman Town Clerk /tmp/pubdoc docx Page 6 of 6

278 ATTACHMENT 36

279 Property: A. Estimations A B C D Worksheet to Estimate Stewardship Costs and Endowment Needs for Property Sub This calculator is based on the guide Costs of Conservation Easement Stewardship prep available at The calculator assumes that the easement doesn't permit subdivision of the eased land i a landowner exercises a right to divide a portion of the land into separate ownership, the double. Division into three ownerships could nearly triple the numbers, etc. The numbers used in the calculator are intended as placeholders; do not assume that the should tailor the numbers to address the specific customs and circumstances of their org alter the categories and calculations as necessary. For more information on easement s Conservation Easement Stewardship at Your land trust may not need all the categories provided, (i.e., you may have only 1 staff easement). Simply put a zero in the categories that do not apply to your work, and the fin final calculation. The worksheet accounts for up to three classes of employees engaged in stewardship ac engaged in easement stewardship work. Staff #2 is assumed to be secondarily involved, Support staff is assumed to be a person who provides administrative assistance and wou If you need help customizing this calculator to your land trusts needs, info@conser Travel Expenses Miles from office to property (one-way) 5.0 Average travel time in hours to property (one-way) 0.3 Reimbursement per mile $0.535 Other reimbursable travel expenses (e.g., tolls, parking, meals, lodging) $ Annual Monitoring Expenses Staff #1: Hours of preparation time per inspection 0.5 Staff #1: Hours of monitoring time per inspection-excluding 2.0 travel time Staff #1: Hours of reporting and follow up 2.0 Staff #2: Hours of preparation time per inspection 0.0 Staff #2: Hours of monitoring time per inspection-excluding 0.0 travel time Staff #2: Hours of reporting and follow up per inspection 0.0 Support staff: Hours per inspection 1.5

280 A B C D Equipment and supplies per inspection $ Number of regular monitoring visits per year 1 Number of cars used per monitoring trip 1 Consultant costs per year $ Drive By and Flyover Monitoring Expenses (used occasionally) Number of drive-by monitoring trips per year 0 Staff #1: Average time (in hours) needed per drive-by monitoring trip (excluding travel time to and from the Staff #2: Average time (in hours) needed per drive-by monitoring trip (excluding travel time to and from the Cost of aerial flyover $ There will be an aerial flyover approximately every years Landowner Communication Expenses Staff #1: Hours per year 1.75 Staff #2: Hours per year 0.10 Support staff: Hours per year 0.75 Materials and supplies per year $7.00 Landowner Communication Expenses: Change in Landowner Staff #1: Hours for establishing a relationship with new 1.75 landowners, excluding travel time Staff #2: Hours for establishing a relationship with new 0.10 landowners, excluding travel time Support staff: Hours for establishing a relationship with new 0.50 landowners Staff #1: Number of site visits needed to establish a 1.00 relationship with new landowner Staff #2: Number of site visits needed to establish a 0.0 relationship with new landowner Supplies $3.00 It is estimated that there will be one change in land ownership every years

281 A B C D Review of Reserved and Permitted Rights and Approvals It is estimated that there will be one review every years 20.0 Staff #1: Hours needed per action subject to review Staff #2: Hours needed per action subject to review 1.00 Support staff: Hours needed per action subject to review 1.50 Staff #1: Number of site visits required to complete one 1.50 Staff #2: Number of site visits required to complete one Consultant costs per review $10 Land Trust Initiated Amendment Expenses 66 Staff #1: Hours needed to complete an amendment, excluding travel time Staff #2: Hours needed to complete an amendment, 4.00 excluding travel time Support staff: Hours needed to complete an amendment 2.00 Staff #1: Number of visits required per amendment 2.00 Staff #2: Number of visits required per amendment It is estimated that there will be one land trust initiated 50 amendment every years. Legal Expenses Legal fees per year $ Minor Violation Incidents (resolved without resort to the courts) It is estimated that there will be one minor violation every 8.5 years. Staff #1: Hours needed to address the violation, excluding travel time Staff #2: Hours needed to address the violation, excluding travel time Support staff: Hours needed to address the violation 5.00 Staff #1: Number of site visits required per violation 2.30 Staff #2: Number of site visits required per violation Legal costs per incident $1,00

282 A B C D Consultant costs per incident $ Major Violation Incidents (requiring litigation) It is estimated that there will be one major violation every years Average cost to address major violation (staff, attorney, court fees & other) 30 $70,000 Conservation defense insurance annual premium $ Endowment needed to fully cover annual 104 stewardship costs Annual costs needed to defend against major 107 violations Annual Rate of Return Average annual return on Stewardship Fund investments less inflation rate 4.00% Staff and Overhead Rates Staff #1: Hourly rate, including benefits $36.00 Staff #2: Hourly rate, including benefits $45.00 Support staff: Hourly rate, including benefits $22.00 Office overhead costs (rent, insurance, equipment) as a percentage of staff costs Stewardship Needs-Final Calculations (This will automatically calculate based on your entries in the estimations section) Annual stewardship costs (including the cost to respond to minor violations) Endowment needed to fund easements against major violations Staff Costs Staff #1: Hourly rate, including overhead and benefits $37.62 Staff #2: Hourly rate, including overhead and benefits $47.03 Support staff: Hourly rate, including overhead and benefits $ % $798 $19,946 $2,393 $59,833 Formulas used in this calculator to calculate total stewardship needs (the formala These are all calculated automatically, you don't need to do anything!

283 A B C D Travel Costs Roundtrip mileage cost $5.35 Other reimbursable travel expenses $ Staff #1: Cost of staff time to travel to and from eased property Staff #2: Cost of staff time to travel to and from eased property $18.81 $23.51 Annual Monitoring Costs Staff time per regular inspection $ Total Annual Stewardshi Travel costs per regular inspection $5.35 Consultant costs per regular inspection $ Supplies per regular inspection $14.00 Annualized cost of drive-by monitoring $0 Annualized cost of aerial flyover $0 Total annual monitoring costs $ Annual Costs of General Landowner Communications Staff time $87.78 Supplies $7.00 Total costs of general landowner communications $94.78 Annualized Costs of Landowner Communications-Change in Landownership Staff time $ Travel costs $5.35 Supplies $3.00 Likelihood of a new landowner in any given year 5% Annualized cost associated with new landowner $5.46 Annualized Costs for Review of Reserved and Permitted Rights and Approvals Staff costs $ Travel costs $8.03 Consultant Costs $10 Likelihood of an exercise of a reserved right in any given 5% year Annualized cost for review and approval of reserved rights $31.11 Annual Costs of Holder Initiated Amendments Staff time per amendment $ Travel costs per amendment $10.70 Likelihood of a holder initiated amendment in any given year 2% Total annualized holder initiated amendment costs $9.41

284 A B C D Annual Legal Costs Legal fees per year $20 Total annual legal costs $20 Total Annual Regular Stewardship Expenses $ C. Calculation of Costs Associated with Violations Minor Violations Staff costs to address violation $ Travel costs $12.31 Legal costs $1,00 Likelihood of violation in any given year 12% Total annualized cost to deal with minor violations $ Major Violations Cost to address violation $70,000 Likelihood of major violation in any given year 3% Annual cost to amortize expense of major violation $2, Conservation defense insurance annual premium $6 Annualized cost to deal with major violations $2, D. Endowment Calculations Annual stewardship and minor violation costs $798 Average annual return on stewardship fund investments less 4.00% inflation rates Endowment needed to cover annual stewardship costs $19, Annual costs needed to defend against major violations $2, Average annual return on stewardship fund investments less 4.00% inflation rates Endowment needed to fund easement against major $59, violations

285 Conservation Easement August 1, County Road 28 Bill Dewey, owner Canandaigua, NY These prohibitions need to be permanent, regardless of who legally owns the land. They are to become a conservation easement controlled by the Town of Canandaigua. The intension is to restrict the building of housing sub-divisions on the land, which includes all permanent buildings including apartments and condos, barns and large permanent sheds, which require a foundation. Small sheds, portable outhouses, etc. that normally sit on the surface on cement blocks or pressure treated lumber are allowed. Temporary buildings such as tents, teepees, Seneca long houses, etc. are allowed as long as they don t require excavating for their foundations. The issue is to never disturb Native American graves and never dig for artifacts from previous civilizations. Prohibited activities: 1. No construction of permanent buildings such as houses or apartments, condos, stores, etc. No excavating for foundations or landscaping retaining walls, etc. anywhere on the easement. No septic tanks and no frost-line-deep trenches for water, electric or other pipelines or utilities. Post holes to frost line for signage, trail markers, etc. are allowed. 2. No clear cutting of trees. Landowner may remove dead trees and perform normal forestry management practices involving occasional cutting of live softwoods and brush. Landowner may remove trees growing up under larger trees to help the larger trees. Live older hardwoods are not to be cut down for any reason, especially (but not limited to) oak, maple and hickory. (Some of the oaks are 200+ years old, and will outlive all of us if we leave them alone). No cutting of large trees neither for sale of their lumber nor for firewood use unless they are already dying or dead. 3. No commercial mining or gravel or clay extracting, or of any other minerals, no deep well drilling, for water, or oil, or gas. 4. No public use for motorized vehicles, whose tires tend to make ruts and damage the moss and grass covering of the trails. A small gravel parking area on the county road is acceptable as a trail head, on the pipeline easement with pipeline permission. Cont d>>>

286 5. Trails are to be used for hiking only, on soil or natural materials. No paving of trails with cement or asphalt. Land owner has the right to restrict who may hike there, and the town may patrol it annually. 6. Benches and rustic seats may be added for meditation and resting to enjoy nature. 7. No public use for horseback or other pack animals, again to keep the trails as natural as possible. 8. No permanent roads to be built through the property. Foot Bridges and stepping stones may be added along the brook or drainage ditch, as long as they don t require deep foundations. Surface retaining walls are allowed if required for flood control, but must not require below-frostline footers.

287 Canandaigua Town Board: Conservation Easement Bill Dewey 2235 County Road 28 (See map) August 1, 2017 Environmental Significance 1. Preserving of old growth forest land as it has been for thousands of years. Keeping the ecosystem intact as it was before the European settlers arrived has great value in a historic town like Canandaigua. 2. Keeps a small segment of the wild forest in northern Canandaigua essentially untouched by technology and farm chemicals. 3. Protects birds, animals, fish and soil life from human intervention. Environmental benefits 1. Nature will be allowed to continue being what it is, subject to all the wonders of weather, forestry, animal survival and all that nature has done for thousands of years without being modified by humans. 2. The trails could become a teaching area for future generations, as the farmland around us is rapidly being replaced by housing and industry. 3. By not paving or allowing building construction on the easement area, approximately 9 Acres will remain uncontaminated by the demands of modern construction and chemical farming. Habitat for local wildlife 1. Currently no poisons are being used anywhere on the land, making it safe for all small mammals, trees and plants. Most benches are made of fallen tree logs, held together by wooden pegs and using a minimum of metal fasteners. 2. The land supports deer, rabbits, coyotes, wild turkeys, foxes, squirrels, chipmunks, field mice, muskrats, ducks, fish and many species of birds. There is a large spread of the endangered flower, Trillium. 3. We have been advised about how to keep it natural by a professional Cornel University forestry manager, a Native American shaman and a doctor of tree and plant pathology from NJ who is healing distressed trees and farm plants without chemicals. Even the bridge across the brook was created by slicing a fallen tree in half the long way and connecting the two halves together, flat side up. The trails have been kept narrow enough so as to not allow motorized 4-wheelers or tractors on them. Photos are available if you are interested in seeing them. This is an unusually nice piece of land which the owner believes should be kept in its natural state forever.

288 Proposed Conservation Easement Dewey Property County Road 28 Map Location - - Proposed -- Legend Address Points Tax Parcels Streets Interstate Railroads Streams State or US Routes County Roads Local Public Roads Private Roads Water Bodies Easement Boundary - Approximate Proposed Remaining Non- Easement Property - Approximate Proposed Survey Pin - Approximate Report Created: 7/26/ Feet This map and information is provided AS IS and Ontario County makes no warranties or guarantees, expressed for implied, including warranties of title, non-infringement, merchantability and that of fitness for a particular purpose concerning this map the Ontario County, New York information herein. User assumes all risks and responsibility for determining whether 1: 2,400 this map is sufficient for purposes intended. Notes This map is intended for illustrative purposes only. All distances and locations are approximate.