TOWNSHIP OF BLANDFORD-BLENHEIM COUNCIL MEETING AGENDA - AMENDED

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1 TOWNSHIP OF BLANDFORD-BLENHEIM COUNCIL MEETING AGENDA - AMENDED 1. Welcome Wednesday June 15, 2016 Township Council Chambers 47 Wilmot Street South, Drumbo 4:00 p.m. 2. Call to Order 3. Approval of the Agenda 4. Disclosure of Pecuniary Interest 5. Adoption of Minutes a. June 1, 2016 Regular Meeting of Council b. June 1, 2016 Closed Session of Council c. April 1, 2016 Meeting of the Rural Oxford Economic Development Corporation Board of Directors 6. Business Arising from the Minutes 7. Delegations/Presentations a. Max Maschke, Township Resident Re: Ontario Federation of All Terrain Vehicle Clubs Potential Trial Agreement 8. Correspondence a. Information i. Oxford County, Re: Drumbo Wastewater Treatment Plant Class Environmental Assessment with Consideration for Servicing Princeton Recommendation: That the correspondence item be received as information. Visit our

2 b. Specific i. Oxford County, Re: New Directions: Advancing Southwestern Ontario s public Transportation Opportunities 9. Staff Reports Recommendation: That Blandford-Blenheim Council supports Oxford County s New Directions: Advancing Public Transportation in Southwestern Ontario initiative. a. Rick Richardson Director of Protective Services i. FC May Monthly Report Recommendation: That Report FC is received as information. b. Paul Gabara Chief Building Official i. CBO Monthly Report to Council Recommendation: That Report CBO be received as information. c. Ken Wood Manager of Community Services i. CS Drumbo Ball Lights Tender Recommendation: That Report CR be received as information; And further, that the contract for the design, supply and install softball diamond lighting system as per Tender CS be awarded to Boshart Electric Limited the amount of $168,858 plus taxes of $21, for a total of $190, d. Rodger Mordue CAO / Clerk i. CAO Grants and Subsidies Recommendation: That Report CAO be received as information; and, Visit our

3 That any surplus in the grants and subsidies portion of the 2016 budget be carried over to the 2017 budget year; and, That the grant and subsidy cap of $1,000 per year per organization be removed for 2017 to allow for consideration of special Canada 150 projects and events; and, That grants and subsidies provided to Township organizations by the municipality in 2017 be targeted to activities being planned to celebrate the 150th anniversary of confederation. ii. CAO Great Lakes ATV Club Road Use Agreement Request Recommendation: That Report CAO be received as information; and, That Council deny the request of the Great Lakes ATV Club to enter into a road use agreement. iii. CAO Fire services review consultant selection Recommendation: That Report CAO be received as information; and, That APEXPRO Consulting Inc. be selected to perform a review of the Township s Fire Services at a price of $28,760 excluding applicable taxes. 10. Reports from Council Members 11. Unfinished Business 12. Motions and Notices of Motion 13. New Business 14. Closed Session a. Proposed or pending acquisition or disposition of land by the municipality or local board 15. By-laws a Visit our

4 Being a By-law to regulate the operation of All-Terrain Vehicles (ATV s) On Municipal Highways. b Other Being a By-law to confirm the proceedings of Council. None. 17. Adjournment and Next Meeting Wednesday, July 6 th, 2016 at 4:00 p.m. in Council Chambers. Visit our

5 Back to Agenda List 5. a. Township of Blandford-Blenheim Regular Council Meeting Wednesday, June 1, :00 p.m. MINUTES Council met at 4:00 p.m. for their first regular meeting of the month. Present: Staff: Others: Mayor Wearn, Councillors Balzer, Banbury, Cowan and Peterson. Crandall, Gabara, Harmer, Matheson, Mordue, Richardson, Williamson and Wood. Rebecca Smith, Planner, Oxford County. Mayor Wearn in the Chair. 1. Welcome 2. Call to Order 3. Approval of the Agenda Moved by Councillor Peterson Seconded by Councillor Balzer RESOLUTION #1 Be it hereby resolved that the agenda for the June 1, 2016 Regular Meeting of Council, be approved, as printed and circulated. 4. Disclosure of Pecuniary Interest.Carried Councillor Balzer disclosed pecuniary interest with respect to item 10. a. iii., designated substance survey s and radon gas testing tender award, due to the recommended company being a client of his business. 5. Adoption of Minutes Moved by Councillor Peterson Seconded by Councillor Balzer RESOLUTION #2 Be it hereby resolved that the minutes of the May 18, 2016 Regular Meeting of Council be adopted, as printed and circulated..carried

6 Township of Blandford-Blenheim Council Minutes June 1, 2016 Moved by Councillor Peterson Seconded by Councillor Balzer RESOLUTION #3 Be it hereby resolved that the minutes of the March 22, 2016 Splash Pad Advisory Committee Meeting be received, as printed and circulated. Moved by Councillor Peterson Seconded by Councillor Balzer.Carried RESOLUTION #4 Be it hereby resolved that the minutes March 23, 2016 Police Services Board Meeting be received, as printed and circulated. 6. Business Arising from the Minutes None. 7. Delegations / Presentations None. 8. Correspondence a. Information.Carried i. Federal Economic Development Agency for Southern Ontario, Department of Innovation, Science and Economic Development Canada, RE: Canada 150 Community Infrastructure Program Moved by Councillor Peterson Seconded by Councillor Balzer RESOLUTION #5 Be it hereby resolved that the correspondence item be received as information. b. Specific None..Carried

7 Township of Blandford-Blenheim Council Minutes June 1, Committee of Adjustment Moved by Councillor Peterson Seconded by Councillor Balzer RESOLUTION #6 Be it hereby resolved that Council move into the Committee of Adjustment at 4:04 p.m..carried Moved by Councillor Balzer Seconded by Councillor Peterson RESOLUTION #9 Be it hereby resolved that Council move out of the Committee of Adjustment at 4:12 p.m..carried 10. Staff Reports a. Gary Crandall Director of Public Works i. PW Monthly Report Moved by Councillor Balzer Seconded by Councillor Peterson RESOLUTION #10 Be it hereby resolved that PW be received as information. ii. PW Twp. Rd. 2 at Canning Rd. Access Moved by Councillor Balzer Seconded by Councillor Peterson.Carried RESOLUTION #11 Be it hereby resolved that PW be received as information. b. Jim Harmer Drainage Superintendent.Carried i. DS Monthly Report Moved by Councillor Balzer Seconded by Councillor Peterson RESOLUTION #12 Be it hereby resolved that Report DS be received as information..carried

8 Township of Blandford-Blenheim Council Minutes June 1, 2016 c. Ken Wood Manager of Community Services i. CS Monthly Report - May Moved by Councillor Banbury Seconded by Councillor Cowan RESOLUTION #13 Be it hereby resolved that Report CS be received as information. ii. CS Canada 150 Community Infrastructure Program Moved by Councillor Banbury Seconded by Councillor Cowan That Report CR be received as information;.carried RESOLUTION #14 And further that Council identify priority for the below applications; And further that Council support the application for funding for the replacement of the pavilion and storage shed with a skateboard facility and picnic shelter for the Plattsville Park, priority ranking 3; And further that Council support the application for improvement of Princeton Park with the addition of a multi-purpose sports pad, priority ranking 1; And further that Council support the application for funding for replacement of the rear portion of the roof at Princeton Centennial Hall, priority ranking 4; And further that Council support the application for funding to expand our arena pad infrastructure at the Plattsville Memorial Community Arena, priority ranking 2. d. Rodger Mordue Chief Administrative Officer i. CAO Town Hall Meeting - Princeton 2016.Carried Moved by Councillor Banbury Seconded by Councillor Cowan RESOLUTION #15

9 Township of Blandford-Blenheim Council Minutes June 1, 2016 Be it hereby resolved that report CAO be received; and, That that October 6 th, 2016 at 7:00 pm be set as the date and time for the next Town Hall meeting to be held at the Bright Fire station..carried ii. CAO John Street, Bright property transfer Moved by Councillor Banbury Seconded by Councillor Cowan RESOLUTION #16 Be it hereby resolved that Report CAO be received as information; and, That the property described as Part of Road Allowance between Concession 10 and Concession 11, Plan 618 be declared surplus and conveyed to the County of Oxford; and, That the Mayor and Clerk be authorized to execute any documentation required to complete the transaction..carried iii. CAO Designated Substance Survey s and radon gas testing Moved by Councillor Banbury Seconded by Councillor Cowan RESOLUTION #17 Be it hereby resolved that Report CAO be received as information; and, That Pinchin Ltd. be awarded the tender to conduct Designated Substance Surveys and radon gas testing on various Township facilities. 11. Reports from Council Members None. 12. Unfinished Business None. 13. Motions and Notices of Motion None..Carried

10 Township of Blandford-Blenheim Council Minutes June 1, New Business None. 15. Closed Session Moved by Councillor Banbury Seconded by Councillor Cowan RESOLUTION #18 Be it hereby resolved that Council moves into Closed Session under the authority of Section 239 of the Municipal Act at 5:30 p.m. to discuss; a. Personal matters about an identifiable individual, including municipal or local board employees..carried Moved by Councillor Banbury Seconded by Councillor Cowan RESOLUTION #19 Be it hereby resolved that Council does now adjourn from Closed Session and resume into Open Session at 6:25 p.m..carried 16. By-laws Moved by Councillor Cowan Seconded by Councillor Banbury RESOLUTION #20 Be it hereby resolved that a first and second reading be given to the following Bylaws: By-law , being a by-law to provide for the transfer of property located adjacent to John Street, Bright, being a portion of the road allowance between Concessions 10 and 11, in the former Township of Blenheim, as shown in Plan 618 (P.I.N ) to the County of Oxford; and, By-law , being a By-law to confirm the proceedings of Council..Carried

11 Township of Blandford-Blenheim Council Minutes June 1, 2016 Moved by Councillor Cowan Seconded by Councillor Banbury RESOLUTION #21 Be it hereby resolved that a third and final reading be given to the following Bylaws: By-law , being a by-law to provide for the transfer of property located adjacent to John Street, Bright, being a portion of the road allowance between Concessions 10 and 11, in the former Township of Blenheim, as shown in Plan 618 (P.I.N ) to the County of Oxford; and, By-law , being a By-law to confirm the proceedings of Council..Carried 17. Other CAO/Clerk, Rodger Mordue informed of the Office Closure occurring June 28 th, 2016 between 8:30 am and 1:00 pm for the purposes of all-staff training. A bulletin will be posted at the office and on the website. 18. Adjournment and Next Meeting Moved by Councillor Cowan Seconded by Councillor Banbury RESOLUTION #22 Whereas business before Council has been completed at 6:38 p.m.; Be it hereby resolved that Council does now adjourn to meet again on Wednesday, June 15, 2016 at 4:00 p.m. in Council Chambers..Carried Marion Wearn, Mayor Township of Blandford-Blenheim Rodger Mordue CAO / Clerk Township of Blandford-Blenheim

12 Back to Agenda List 5. b. Rural Oxford Economic Development Corporation Board of Directors Minutes Friday, April 1, 2016 Maple Leaf Food Board Room 149 Brock Street Thamesford, ON Present: Absent: Don McKay, Jim Pickard, Larry Martin, Wayne Buchanan, Keith Stevens, Lanette Robertson Julie Mcintosh, Margaret Lupton, Dean Jancsar and Geof Gray. Also Present: Bernia Wheaton, Economic Development Officer, Rodger Mordue CAO/Clerk Township of Blandford-Blenheim, Mary Ellen Greb CAO Township of South-West Oxford. Don Macleod CAO Township of Zorra was present for the tour of the Maple Leaf Facility and the group presentation only. Prior to the meeting commencing the group was given a tour of the Maple Leaf facilities in Thamesford and provided with a presentation on the facility operations. A question and answer period regarding the business followed the tour. MEETING CALLED TO ORDER Chairperson Don McKay called the meeting to order at 10:54 a.m. AGENDA APPROVAL 1. Moved by Jim Pickard Seconded by Larry Martin Resolved the Board approve the agenda for the April 1, 2016 meeting, as printed and circulated. DISCLOSURE OF PECUNIARY INTEREST None Carried. APPROVAL OF MINUTES 2. Moved by Wayne Buchanan Seconded by Keith Stevens Resolved the Board confirm the minutes of the January 22, 2016 meeting, as printed and circulated. Carried. ADMINISTRATIVE UPDATES: Financial Statement ending February 29, 2016

13 Rural Oxford Economic Development Corporation April 1, 2016 Minutes The financial statement noting an opening balance of $27, as of December 31, 2015 and a closing balance of $57, as of February 29, E.D.O. UPDATES R.O.E.D.C. Economic Development Officer (E.D.O.) Bernia Wheaton provided updates on Economic Development Activity and Projects in her March 2016 Report as follows: Marketing ROEDC The ROEDC Car Wrap is drawing positive comments from the public. Earned free media attention from Local radio and newspapers regarding the Train4More program. Newspaper Ads - Business Builders/Marketing Makeover Business Directory/Networking Adding detail and updating existing lists & expanding new contacts Follow up is being done to fill is missing information from businesses; some businesses are reluctant to give information Kristina Caissie continues to work on the directory with her work term concluding the end of April. A discussion ensued regarding educating the public to see their rural community as a local economic base and not always pursuing the urban corporate model. Perhaps Future Oxford Wellness program can help with this. We need to engage and educate our community. Do a quick summary and send it to the five ROEDC rural Township Clerks to have it included on an upcoming council agenda as an information item. Having it as p~rt of an agenda will get in on each of the websites and provide an opportunity for councils to comment. Perhaps the ROEDC should host an event. Arrange for space and invite people to come and listen to speakers that would interest them (perhaps in the fall). This could be a good promotional opportunity. We could partner with Oxford Tourism. The Board agreed that Wayne Buchannan, Jim Pickard and Bernia Wheaton could discuss the matter and report back to the Board. It was noted that a 'Norwich Wellness' event will be held at the Norwich Community Centre on April 23, Perhaps the ROEDC could host a table at the event. Retail Leakage The 'Buy Close By' trial program in Norwich Township has been concluded with the final of the voucher prizes spent by the winner. The Norwich Township business community continues to comment positively on program. Professional Development & Skills Training Business Builders continues with ongoing sessions Page 2

14 Rural Oxford Economic Development Corporation April 1, 2016 Minutes Technical Training planned for local high school students March Marketing Makeover implemented - strong response Youth Entrepreneurship session Community Improvement Plan The County of Oxford Planning Department assisting with the opportunity to develop a Community Improvement Plan for Rural Oxford. Bernia has been in conversation with Gord Hough to help determine the next steps to take. Part of this discussion includes how the plan will be administered (upper tier or lower tier?). The Planning Department has already established its' 2016 projects work plan resulting in deferral of the CIP project planning until Workplace Development WorklnOxford.ca efforts continue Workplace development needs to be administered at the local municipal level... at the building permit discussion stage. May want to offer incentives for 'value added' diversification on farms or other business expansions. Business Attraction Bernia will be hosting a booth on behalf of the ROEDC at the SIAL North American Food Innovation Exhibition at the Montreal Convention Centre from April 13 to 15, She has a few meetings scheduled. It is a good opportunity to show case Oxford County. A gift basket a day will be given away each day containing Oxford County products. Preparation for September FAM tour (September 19-20). Preparation for September Outdoor Farm Show (September 13 to 15). Creation of a land inventory is in progress - RED application on hold. There was some discussion about Management Training for local businesses... this could include Human Resource Training. Perhaps the ROEDC could look at providing information to local businesses on accessing courses; professionals; software that would assist with their needs. Rural Broadband - Update/Discussion from March 9 Meeting at Oxford Small Business Centre in Ingersoll. The meeting helped everyone to understand the opportunity and some of the challenges involved in moving the rural Townships to Fibre Optic availability. We need to determine out what the solution looks like and face that fact that it could be different for each one of us. There is interest in doing something; however we are not 100% sure that the ROEDC will be the driver. We can facilitate but we don't have the pocket book to make it happen. Page 3

15 Rural Oxford Economic Development Corporation April 1, 2016 Minutes It is overwhelming to think of the total cost and the length of time it would take to do it. Perhaps we have to look at where there are affordable opportunities to do it. If we don't start we are further behind. The projects must be scalable. A business case must be made to move forward. Partnerships may help with this. The rural areas are feeling the need for access now while the urban areas won't feel it for 6 to 7 years. Part of the frustration is that Bell has decided not to provide service to the rural areas. A business case needs to be developed including how to incent providers. Is there a partner (University of Waterloo) that we could partner with for a solution? Other and Unfinished Business The Salford Group (Salford Machinery) will be featured on "How it is made" on the Discovery Channel at 8:00 p.m. on Monday, April 4, Next Meeting of ROEDC Friday, May 27, 2016 with time and location to be determined. Board member Jim Pickard noted that the group could meet at the Farm Credit Corporate Offices in Woodstock. Farm Credit has offered to do a 20 minutes presentation. Jim will advise Jeff Carswell concerning the availability of the Farm Credit Boardroom. Adjourn 3. Moved by Lanette Robertson Seconded by Larry Martin Resolved that the meeting adjourn at 12:11 p.m. Carried. Don McKay Chairperson/President Julie Mcintosh Secretary-Treasurer Page 4

16 Back to Agenda List 8. a. i. fij,lxhrdcount~ ~ growing stronger... together Public Works P. 0. Box 1614, 21 Reeve Street Woodstock, Ontario N4S 7Y3 Tel: Fax: Website: June 6, 2016 Mr. Rodger Mordue CAO/Clerk, Township of Blandford-Blenheim 47 Wilmot Street P.O. Box 100 Drumbo, ON NOJ 1GO RE: Drumbo Wastewater Treatment Plant Class Environmental Assessment with Consideration for Servicing Princeton Notice of Public Consultation Centre 1 Oxford County owns and operates the Drumbo Wastewater Treatment Plant (WWTP), which provides treatment for wastewater generated in the Community of Drumbo. The Drumbo WWTP, constructed in 1993, is a Sequencing Batch Reactor (SBR) with tertiary filtration and UV disinfection with a current rated capacity of 300 m 3 /d. The Community of Princeton is currently serviced by private sewage systems. Oxford County is now undertaking a Class Environmental Assessment (Class EA) to develop a wastewater servicing plan for the Community of Drumbo, to service planned growth in the Community in a cost-effective, environmentally sound and sustainable manner. The Drumbo WWTP Class EA will also consider the potential to provide servicing for the Community of Princeton at an expanded or new Drumbo WWTP. The study is being undertaken as a Schedule C project in accordance with the requirements of the Municipal Class Environmental Assessment (Municipal Engineers Association, June 2000, as amended in 2007, 2011 and 2015). Public input and comments are an important component of the Class EA process. The first of two Public Consultation Centers (PCCs) has been scheduled to receive input and comments on the project from interested members of the public. The PIC will provide background information on the study, as well as information on the Class EA process, the Problem/Opportunity Statement, alternatives identified to date, and next steps and timing. The PCC will be held as follows: Date: Thursday, June 16, 2016 Time: 6:30 p.m. to 8:30 p.m. Location: Princeton Centennial Hall 35 Main Street South Princeton, Ontario The PCC will be a drop-in open house format, with project information posted on display boards, and County staff and their consultants in attendance to provide further explanation, and to receive your comments and answer any questions. There will be no formal presentation at the PCC. R.. I --.IUN ~1~,_. dto rd-blenhelm TWp continued on reverse

17 Information on the Drumbo WWTP Class EA is posted on the Oxford County website at: www. oxfordcou nty. ca. If you have any questions or would like further information about the study, please contact Mark Maxwell by phone at , ext or by at Thank you for your interest in this study. Sincerely, Shahab Shafai, M.Sc., P.Eng. Manager of Environmental Services cc. Robert Walton, P.Eng., Director of Public Works Stephen Nutt, XCG Consulting Limited

18 Back to Agenda List 8. b. i. BRIEFING NOTE May 25, 2016 New Directions Advancing Southwestern Ontario s Public Transportation Opportunities Overview Mobility is one of the keys to economic, social and environmental prosperity; Highly mobile regions are the ones that succeed in attracting residents, investment and a skilled workforce; The successful development of a highly mobile Southwestern Ontario Region must include a fully integrated and comprehensive public transportation system; Oxford County has developed the "New Directions: Advancing Southwestern Ontario's Public Transportation Opportunities" tool kit as a guide to building the type of public transportation system that will contribute significantly to this region s competitiveness and long-term sustainability. Key points The Oxford County "New Directions: Advancing Southwestern Ontario's Public Transportation Opportunities" tool kit is intended to assist Southwestern Ontario in seizing several opportunities presented by upcoming public policy and funding decisions concerning the future of our national and provincial transportation systems; Developing a successful public transportation system requires leadership and cooperation among federal, provincial, and municipal governments, Crown corporations, public agencies and service providers; These Partnerships must work cooperatively to develop policy, plan, fund, implement, and operate a multi-modal system that: Connects and integrates passenger transfers through the system at barrier-free and fast Multi-Modal Terminals; Includes attractive Urban Transit services that support and integrate seamlessly with the region-wide system; Includes an Inter-community Bus Service that connects communities across Southwestern Ontario while acting as an effective feeder service to urban transit systems and passenger rail services; Includes expanding GO Transit services that enhance the markets served and complements public transportation services delivered by other partners; Re-establishes the existing passenger rail services as the backbone of a public transportation system that capitalizes on the opportunities of High Performance Rail (strategies, equipment, and practices); and, Cultivates and supports a successful High Speed Rail service that provides a high-speed connection from Southwestern Ontario to Toronto. 1 / 2

19 Background Oxford County is committed to our Future Oxford Community Sustainability Plan ( 100% Renewable Energy ( and Zero Waste ( Oxford County recognizes the environmental implications of continued fossil fuel use and the growing impacts of climate change that are well documented and recognized by international leaders: At an estimated 35 per cent, transportation emissions are the single-largest source of greenhouse gas (GHG) emissions in the province; By 2025, the CAFÉ standards will apply to automobiles, SUVs, and light trucks and are so stringent that industry experts ascertain they will only be met through broad electric vehicle availability and use; Oxford County supports a National-Provincial Climate Change Action Plan and recognizes the need to meet society s mobility expectations through: Advocating and encouraging active modes of transportation (walking and cycling); Advocating and encouraging the transformation to electric vehicles to meet personal mobility needs; Advocating and encouraging the development of a systematic and fully integrated public transportation system for Southwestern Ontario that will reduce the dependency on the automobile for personal travel and enhance the economic, community and environmental vitality of the region. The Western Ontario Wardens Caucus (WOWC) supported Oxford County s "New Directions: Advancing Southwestern Ontario's Public Transportation Opportunities" at its meeting on April 15, Mayor Wearn, we ask that the Township of Blandford-Blenheim join the WOWC and, through Council resolution, support Oxford County s "New Directions: Advancing Southwestern Ontario's Public Transportation Opportunities". Working together we can develop an integrated public transportation system for Southwestern Ontario and through such a partnership demonstrate the economic, community and environmental importance of a strong public transportation system to Southwestern Ontario and in the development of a Canada-Ontario Climate Change Action Plan. Circulated to: Further information: Copy to: Marion Wearn Mayor, Township of Blandford-Blenheim Peter M. Crockett, P.Eng. Chief Administrative Officer pcrockett@oxfordcounty.ca David Mayberry Warden, Oxford County Rodger Mordue CAO, Township of Blandford-Blenheim Attachment New Directions Advancing Public Transportation in Southwestern Ontario, April / 2

20 NEW DIRECTIONS Advancing Southwestern Ontario s Public Transportation Opportunities

21 NEW DIRECTIONS Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT OVERVIEW BUS SERVICE If we want to boost productivity and grow our economy, we need to build a seamless transportation network across the province. We could not agree more! Mobility is one of the keys to economic, social and environmental prosperity. It affects where people choose to live and work. In turn, this increasingly competitive world, highly mobile regions are the ones that succeed in attracting residents, investment and a skilled workforce. A complete and balanced system that offers maximum convenience and choice requires three types of transportation: Active (walking and cycling) Private (cars, roads and highways) Public (rail, air, inter-community buses and local transit) MULT INTER-COMMUNITY L I-MODAL TERMINALS GO TRANSIT URBAN TRANSIT PUBLIC TRANSPORTATION PARTNERSHIP RAIL GH-PERFORMAN HIGH-SPEED RAIL Moving Ontario Forward April 17, 2014 In Southwestern Ontario today as in many other North American regions mobility is neither complete or balanced because the public transportation system has not been developed to its full potential. The result is a lack of alternatives to car travel. Designing, building and delivering a complete and integrated public transportation system that can correct this situation is a complex process that is somewhat like assembling a giant jigsaw puzzle. Each piece must be precisely shaped and all must interlock to form a seamless picture. In Southwestern Ontario, some of the pieces of the public transportation puzzle are already in place, but they require innovative development. Others are still absent. Complicating the process is the ownership of the individual pieces, which is scattered among all levels of government and includes some private stakeholders. April 2016

22 Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT This tool kit has been prepared to assist Southwestern Ontarians in seizing several opportunities presented by upcoming public policy and funding decisions concerning the future of our national and provincial transportation systems. It is intended as a guide to building the type of public transportation system that competitiveness and long-term sustainability. As large as this job will be, it cannot be avoided. Other regions throughout North America are now addressing their own public transportation challenges to remake themselves as preferred places to live, work and invest. For Southwestern Ontario, the choice is not whether we can afford to undertake this task, but whether we can afford not to and how do we ensure we receive the most value from our investment. oxfordcounty.ca

23 NEW DIRECTIONS Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT PARTNERSHIPS While each piece of the complete public transportation puzzle is important in itself, there is one puzzle piece that is central to the whole concept and must precede the development of the others. This puzzle piece is a partnership approach to policy, planning, funding and service delivery. Without partnerships, an effective and seamless system that makes the maximum use of each mode is impossible. A failure to develop and nurture partnerships has played a key role in the evolution of the current Southwestern Ontario public transportation system. Each mode, operating under scattered legislation, ownership and funding, has been developed largely in isolation and without regard for the others. The result has been a disjointed system where the individual pieces rarely connect operationally, legislatively or institutionally. Each service provider public or private strives to maximize from the full potential that is attainable by coordinating and connecting their services. The result has been a situation where publicly- and privately-funded operators overlap and compete for those travellers who use public transportation for their intra- and inter-regional trips. This situation is not unique to Southwestern Ontario. The failure to link the policies, plans and funding of numerous service providers in regions across North America partially accounts April 2016

24 Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT of the travel market continent-wide. However, some progressive U.S. regions are now meeting this challenge and with impressive ridership, revenue and cost-recovery results. transportation system, a useful model could be the one employed on three rail corridors in California. Using a joint powers authority approach, these corridors have been recast as jointly funded, managed and operated partnerships between the federal, state, regional and municipal governments, and the providers of the rail, inter-community bus and transit services. Alternative partnership models have been applied to other rail-based corridors in regions as diverse as Northern New England, North Carolina and In each case, the creation of these innovative multi-modal partnerships was driven by the realization by one or more of the affected governments that a business as usual approach was not acceptable. This leadership and the buyin of the other partners produced the innovative governance, management and service delivery techniques that have cut across the self-imposed jurisdictional and modal boundaries of the past. Only with leadership and partnerships that include the federal, provincial and municipal governments, Crown corporations and public agencies, and the service providers (including the freight railways) can Southwestern Ontario craft and connect the pieces required to create its own multi-modal public transportation puzzle. In Southwestern Ontario, some of the pieces of the public transportation puzzle are already in place, but they require innovative development. Others are still absent. The partnership approach provides travellers with direct connections between intercity trains, inter-community buses and local transit in many California communities. Photo courtesy of Amtrak. oxfordcounty.ca

25 NEW DIRECTIONS Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT MULTI-MODAL TERMINALS Multi-modal terminals provide the piece of the public transportation puzzle that physically connects and integrates all the others by making passenger transfers between the modes simple, barrier-free and fast. As well, multi-modal terminals provide for those who make use of the car for a portion of their journey by including ample parking and passenger drop-off and pick-up facilities. Ideally, they should also contain retail outlets where passengers can purchase goods that make a multi-modal public transportation journey more appealing, such as food and beverages. When multi-modal terminals are accompanied by appropriate zoning for the surrounding land within a distance of approximately 800 metres, their high activity levels can make them generators Guelph Central Station of transit-oriented residential and commercial development. This transforms these terminals An example of an effective multi-modal terminal that is now emerging as a mobility hub is the municipally-owned Guelph Central Station. Serving as the timed interchange point for several Guelph Transit routes, it also accommodates VIA Rail, GO rail and bus service, and Greyhound. historic railway station, is an integral part of A similar approach is being taken in the development of the new Kitchener multi-modal transit line with other urban transit routes, VIA, GO Transit and privately-operated bus services. April 2016

26 Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT Elsewhere in Southwestern Ontario, few attempts have been made by any of the service providers to develop multi-modal terminals that could eventually blossom into mobility hubs. While there are many locations where the various public modes come in close contact with each other, they do not share facilities and there is no service integration. Such impediments discourage public transportation usage. The successful rail-based corridor development projects in many regions of the U.S. are examples of how multi-modal terminal planning and development can be a catalyst for intermodal and inter-governmental cooperation. By acquiring and Amtrak terminals, municipalities and state agencies have been able to encourage service providers to consolidate operations to eliminate the cost of providing their own stand-alone facilities. operators and the public agencies that have initiated these projects. An integrated, multi-modal public transportation strategy for Southwestern Ontario will only realize its full potential if multi-modal terminal development is a major and early component of it. oxfordcounty.ca

27 NEW DIRECTIONS Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT URBAN TRANSIT The role of urban transit in addressing local mobility needs and making communities less dependent on the car is obvious. Its quantity and quality are increasing as factors in the decisions people make about where they want to live and work, and where businesses choose to invest. As a piece of the regional public transportation puzzle, urban transit has an equally important component of car-free intercity and inter-regional public transportation for their full journey may access, geographic coverage and connectivity with the other public modes. Without adequate urban transit as part of Woodstock Transit. Bruce Chessell, Woodstock Sentinel Review effectiveness in providing an alternative to the car is compromised. However, delivering enhanced urban transit is a challenge. While many municipalities recognize the need to increase their transit service coverage and frequency, the increased capital and operating costs have been barriers. Recent federal and provincial funding contributions to transit have, to date, eased this problem marginally. Compounding this is the general infrequency of intercity service in Southwestern Ontario. Reductions to VIA Rail Canada and privatelyoperated inter-community bus services have only made the situation worse. As a result, investing in improvements to urban transit to act as a feeder April 2016

28 Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT Despite these challenges, some Southwestern Ontario cities are engaged in projects that will public transportation system on a regional basis. The 2012 revamping of Guelph Transit placed a heavy emphasis on the hubbing of its routes at the municipally-owned Guelph Central Station, which provides direct connections with GO, VIA and private bus services. high-frequency light rail transit line will provide a direct connection with the intercity modes in downtown Kitchener. City of London: Shift. In other communities, current studies of urban transit improvements provide more opportunities to consider how it can better perform as part of a seamless, region-wide system. Notable among new transit vision and implementation strategy for London. As has been demonstrated in several U.S. regions, urban transit is an indispensable component of a successful multi-modal public transportation system. To make this a reality in Southwestern Ontario, municipal transit providers will require of government. oxfordcounty.ca

29 NEW DIRECTIONS Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT INTER-COMMUNITY BUS SERVICE Southwestern Ontario was once served by a web of privately-operated bus routes that connected more than 100 large and small communities. Today, this network has declined to one that largely provides low-cost, no-frills travel between main points along the Highway 401 corridor. Gone are the light-density feeder services that were crosssubsidized by the main routes and which often provided the only public transportation option for many smaller communities. The reasons for the contraction of Southwestern of the industry itself, these include a lack of connections to the other modes, competition from publicly-funded carriers such as VIA Rail Canada and GO Transit, and a provincial regulatory system that prevents innovation and increases costs. one experienced by rail and transit operators: the car. Even though it is highly dependent on public subsidies, car travel is still perceived by many as inexpensive, convenient and comfortable. Another factor in the declining appeal of bus travel is the attractiveness of more spacious and comfortable passenger trains for intercity trips of more than 100 km. April 2016

30 Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT However, the bus does have an important role to play in a regional public transportation system. It is well suited for inter-community and rural routes where rail service would exceed the requirements or there are no longer tracks on which to operate. The usefulness of inter-community bus service as part of a multi-model system is demonstrated by several successful regional public transportation networks in the U.S. As feeders to the core intercity rail passenger services, these bus last mile service transit delivers in urban areas. They also provide stand-alone mobility for those who are not travelling onward by train and are only journeying between the communities the buses serve. The U.S. inter-community bus services have resulted from partnerships between public agencies and private operators. Low-cost initiatives to launch new or sustain existing bus routes have included direct operating grants, guarantees against operating short falls, lowinterest loans or grants for new buses and the provision of publicly-funded intermodal terminals, where passengers may connect with rail and transit services. The opportunity to test such an approach in Southwestern Ontario may be at hand. The provincial government has said it will provide funding to assist local governments with pilot programs to improve rural and inter-community mobility. Test projects have previously been launched in a handful of counties throughout the province. system is to be complete, inter-community bus piece of the puzzle. Photo courtesy of the Ontario Motor Coach Association oxfordcounty.ca

31 NEW DIRECTIONS Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT GO TRANSIT Although it only serves Southwestern Ontario east of Kitchener, the GO Transit rail and bus services provided by provincially-owned transportation system, including the areas west Started as a one-line rail service on the Lakeshore Line in 1967, GO has grown into a Toronto-centred, multi-route rail and bus network blanketing the Greater Toronto and Hamilton Area (GTHA). The service levels on this expanded system vary by route, some operating only for weekday am/pm peak trips in and out of Toronto. For Southwestern Ontarians, the GO routes that have the greatest impact are the rail and bus services to Kitchener, Guelph and Barrie, and the all-day Lakeshore rail service to Aldershot. All are likely to be expanded over the next decade under the $29-billion Moving Ontario Forward program. The weekday-only Kitchener rail service will eventually operate frequently in both the Lakeshore Line will provide faster and more frequent service. Of these two GO routes, the Lakeshore Line April 2016

32 Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT Southwestern Ontarians. Many who previously drove to and from Toronto can now avoid some Aldershot and completing their journey by GO. As well, the direct connections made with VIA the shared Aldershot and Oakville stations allows passengers to use GO to reach intermediate points. VIA passengers from Southwestern Ontario may also connect with other GO rail and bus routes at Toronto Union Station. However, the introduction of GO Kitchener rail and bus services have also had a negative effect on some Southwestern Ontario communities. These routes compete with those traditionally operated to Kitchener and points west by VIA and private bus operators. This competition has resulted in a reduction in the VIA service through Kitchener to London and Sarnia. It has also been a contributor to the termination by the bus routes, which were cross-subsidized by the mobility in the easternmost section of Southwestern Ontario, it should not be done in a manner that will destabilize and reduce the services provided by other operators, particularly on the portions of their routes that extend west of Kitchener. The opportunity to safeguard these services is through the current review of the Metrolinx Act, Revising the legislation to include mandatory consultation and coordination with existing carriers is one possible means of harms none. oxfordcounty.ca

33 NEW DIRECTIONS Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT HIGH-PERFORMANCE RAIL Fast, frequent and affordable intercity rail passenger service is at the core of the many integrated public transportation systems now operating in thriving regions around the world. operational factors, federally-operated VIA Rail Canada has never had the opportunity to deliver comparable levels of service. The result is that performing up to their full potential, although both do provide a necessary and useful service. Worldwide experience has demonstrated that an approach known as high-performance rail (HPR) is an effective option for optimizing rail as part of a multi-modal public transportation system. It is a proven middle ground between speeds up to 160 km/hour on tracks it shares with freight trains, and high-speed rail (HSR), which operates at speeds of 240 km/hour or to passenger service. April 2016

34 Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT HPR incrementally improves all aspects of a conventional rail service and builds on the public funds previously invested in it. Operating at speeds up to 200 km/hour with modern locomotives and rolling stock, HPR offers: Increased frequency Reduced door-to-door travel times Enhanced comfort and onboard amenities Better on-time performance and all-weather reliability Improved, fully-accessible stations More and better local and regional transit connections HPR is often described as an affordable nearterm option that can be used to build the market demand that will lead to a more intensive HSR service in the future. A major advantage of HPR is that it delivers improvements at each step along a phased and affordable pathway to faster and more frequent service. Where the conditions warrant it, HPR can also be converted from diesel to electric propulsion. The HPR approach is being taken on several U.S. corridors with distances, demographics and operating conditions similar to those found on been ridership and cost recovery improvements that demonstrate the ability of a modernized rail service to provide an alternative to car travel, especially in coordination with improvements to the other modes of public transportation. With the federal government now reviewing its rail passenger options, and the provincial government studying a potential Toronto-London- Windsor HSR line, the opportunity exists for HPR to be analyzed and considered for Southwestern Ontario. There are currently six high-performance rail corridors in the U.S. and more than a dozen are under development. Photo courtesy of Amtrak oxfordcounty.ca

35 NEW DIRECTIONS Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT HIGH-SPEED RAIL High-speed rail (HSR) is the ultimate evolution of intercity rail passenger service, undertaken generally when original rail lines have reached their speed and capacity limits. Introduced in Japan in 1964, HSR has since been implemented on high-volume corridors in 13 other Asian and European countries. Several more HSR routes are now under construction or being planned worldwide. Transportation as a frequent express service with top speeds of at least 240 km/h between major centres that are 300-1,000 km apart, with few German 280-km/h Inter-City Express high-speed train intermediate stops. HSR trains are electrically powered and operate on fully grade-separated, dedicated rights-of-way, although they often constrained urban terminal areas. Because of the need for new and straighter alignments than on the original lines, HSR involves costly and time-consuming right-ofway acquisition and infrastructure construction. It must, therefore, be predicated on its ability to attract large numbers of passengers from the other modes, as well as inducing additional travel demand. April 2016

36 Advancing Southwestern Ontario s Public Transportation Opportunities PUBLIC TRANSPORTATION TOOL KIT HSR has been studied numerous times since the 1970s for possible application to all or portions of the Quebec-Windsor Corridor. Each study determined it was technically feasible and substantial public funding and would likely attract only limited private-sector investment. In 2014, the Government of Ontario announced Southwestern Ontario and initiated a preliminary environment assessment (EA) for a 300-km/h HSR line linking Toronto, Pearson International Airport, Kitchener, London and Windsor. The project has been entrusted to former Minister of Transport David Collenette, who will provide recommendations to the province in late In addition to the EA, a business case analysis that includes 200-km/h diesel and electric alternatives has been commissioned. These lower-speed services would more accurately be described as high-performance rail, not HSR. Bombardier s 240-km/h Acela Express on Amtrak s Northeast Corridor. Photo courtesy of Amtrak All three options being studied would involve the upgrading of portions of the existing rail segments, including a new Kitchener-London route. As has been demonstrated in other regions, HSR in Southwestern Ontario would require and support improvements to connecting rail, intercommunity bus and urban transit systems to act as high-volume feeders. Also to be considered would be the retention and improvement of the existing rail passenger services for those communities that would be bypassed by the new HSR service. The current EA and business case analysis of HSR provide an opportunity for all levels of government to co-operatively address the public transportation system for Southwestern Ontario. oxfordcounty.ca

37 Oxford County, 2016 For questions or permission to reproduce contact: oxfordcounty.ca Developed in partnership with Greg Gormick, On Track Strategies Design by Rhonda Franks, Baseline Creative

38 Back to Agenda List 9. a. i. TOWNSHIP OF BLANDFORD-BLENHEIM To: Members of Council From: Agenda Item Rick Richardson Director of Protective Services Reviewed By: Rodger Mordue Date: June 7 th,2016 Subject: Report #: May Monthly Report FC Council Meeting Date: June 15 th,2016 Recommendation: That Report FC is received as information Background: To provide Council with an update regarding the activities of the Protective Services Department, for the month of May 2016 Analysis/Discussion: Fire: (31) Burning permits were recorded in May. May 2016 monthly fire calls (attached) Meetings, Courses and Training Attended: 5/1, 2, 3, 4/2016 attended the Ontario Association of Fire Chiefs conference hosted at the Toronto Congress Center. NFPA (National Fire Protection Association) training and certification for firefighters appeared to be the hot topic throughout the conference 5/12/2016 attended Rural Chiefs meeting in Norwich 5/12/2016 attended JTAG meeting in Otterville to discuss 2017 JTAG training and how this will be completed in Oxford County starting next year 5/13/2016 completed a Health and Safety inspection of Township office 5/14/2016 attended Plattsville Station for our in-house pump course training 5/18/2016 attended Council meeting 5/18/2016 meet with Council members and staff assigned to the fire service review Committee to review the RFP,s that had been submitted for this project 5/19/2016 attended Rural Chiefs meeting in South West Oxford to discuss how our group will be providing NFPA training and certification for our firefighters in 2017

39 Report FC June 15 th, 2016 By-Law Enforcement: May By-Law report (attached) Emergency Plan Coordinator: Blandford Blenheim will be hosting a Community Control Group education seminar for the (5) Rural Oxford County Townships on October 6 th, 2016 at Princeton Community Center from 9am to 1pm. Some of the topics maybe : Enbridge Pipelines Salvation Army Community Control Group training in Incident Management Systems EMO update CEMC Activities: Nothing to report for this month Respectfully submitted by: Rick Richardson Director of Protective Services

40 Bright May Hubbard RD Medical Call May Baird St N Medical Call May Blandford Rd Medical Call May Oxford Rd 8 Silo Fire (False Alarm) May Highway 401 Km 246 Vehicle Fire (Assist) Drumbo May Highway 401 Km 242 Car Fire May Oxford Rd 29 Medical Call May Duke St Gas Leak May Morrow St CO Alarm May Brant-Oxford Rd MVC May Township Rd 11 Barn Fire (cancelled-control burn not called in) May Wilmot St S Medical Call May Highway 401 Km 250 MVC May Highway 401 Km 257 MVC May Oxford St W Medical Call May Twp Rd 4 Medical Call May Highway 401 Km 244 Vehicle Fire May Twp Rd 5 Fire Alarm (cancelled) May Highway 401 Km 262 Car Fire (cancelled) Plattsville May Township Rd 11 Barn Fire (cancelled-control burn not called in) May Oxford Rd 8 Medical Call May Albert St W Fire Alarm May Blandford Rd Medical Assist (cancelled) May Oxford Rd 8 Silo Fire (cancelled) May Fennel St Medical Call May Albert St E Medical Call May Young St E Medical Call Princeton May Main St S Medical Call May Highway 403 Km 10 MVC May Twp Rd 2 Medical Call May Twp Rd 3 Controlled Burn May Highway 403 Km 10 MVC May Hwy 2 Medical Call EZT 9 04-May Oxford Rd 29 Medical Call May Twp Rd 5 Medical Call May Fire Calls

41 BY-LAW ISSUES MAY 2016 File Number New Infractions Date Status Land in Clean & Clear Condition 04/05/2015 In Progress Land in Clean & Clear Condition 08/05/2015 In Progress Other - Dirt Dumping 30/07/2015 In Progress Noise-Dogs Barking 09/12/2015 In Progress Noise-Dogs Barking 18/01/2016 In Progress Noise-Dogs Barking 18/01/2016 In Progress Animals Running at Large - Dogs 11/02/2016 In Progress Noise-Dogs Barking 29/02/2016 In Progress Animals Running at Large - Dogs 16/03/2016 In Progress Noise-Dogs Barking 31/03/2016 In Progress Noise-other 15/04/2016 In Progress Animals Running at Large - Dogs 25/04/2016 In Progress Regulate the keeping of animals, birds or reptiles 21/04/2016 In Progress Land in Clean & Clear Condition 06/05/2016 In Progress Animals Running at Large - Dogs 13/05/2016 In Progress Zoning Issue 18/05/2016 In Progress Noise 18/05/2016 In Progress Animals Running at Large - Dogs 31/05/2016 In Progress Garbage issue 31/05/2016 In Progress Fire Complaints File Number New Infractions Date Status Special Event Permit Applications File Number Applications Date Status TOTALS In Progress By law: 19 Fire: 0 Special Event Permit Application: 0 Legal Action By law: 1 Fire: 0 Special Event Permit Application: 0 Closed in 2016 By law: 6 Fire: 1 Special Event Permit Application: 0

42 Back to Agenda List 9. b. i. TOWNSHIP OF BLANDFORD-BLENHEIM Agenda Item To: Members of Council From: Paul Gabara, CBO/ Manager of Building Services Reviewed By: Rodger Mordue, CAO/Clerk Date: June 6, 2016 Subject: Report #: Monthly Report to Council CBO Council Meeting Date: June 15, 2016 Recommendation: That Report CBO be received as information. Background: To provide Council with an update, regarding the monthly Building activities for the period ending May 31, Building: 1. Working with Rebecca Smith, Development Planner with the Oxford County Community & Strategic Planning, regarding various proposed site plan control agreements, minor variance & zone change applications, etc. 2. Attended South Western Ontario Building Officials Association chapter meeting May 6, Paul Gabara attended a technical training course offered by the Ontario Building Officials Association for the week of May 9, Kate Jancsar attended a technical training course offered by the Ontario Building Officials Association for the week of May 16, Property Standards/By-Law: 1. Property Standards written complaints received: 4 2. Maintaining land in clear and clean condition written complaints received: 0 Total By-Law infraction investigations started in the month of May: 4

43 CBO Monthly Report to Council June 15, 2016 Attachments: 1. Comparison summary of Building Permits issued up to and including May 31, 2016 to those issued in May 2015, is attached, including a summary of permits issued up to May 31, Respectfully submitted by: Paul Gabara C.Tech., RASDT, RHDT Manager Building Services/CBO

44 CBO Monthly Report to Council June 15, to 2015 Comparison Summary Building Permits Period Ending May 31, 2016 TYPE OF BUILDING PERMIT Permits Issued April/16 Construction Value April 2016 Permits Issued YTD Construction Value 2016 YTD Permits Issued April/15 Construction Value April 2015 Permits Issued YTD Const. Value 2015 YTD New residential dwelling permits Residential addn/renov, accessory bldgs, decks & pool permits Farm building permits Commercial & Industrial building permits 3 $1,017, $5,387,400 4 $977, $2,777,260 6 $121, $416,684 4 $38,500 7 $540,000 4 $1,330, $2,611,000 2 $290,000 6 $1,520, $19,841,300 1 $100,000 Institutional building permit Demolition permits Water service hookup. 1 $2,000 2 $13,850 1 $256,800 1 $256,800 2 $15,000 8 $40,600 1 $28,000 5 $68,050 TOTAL 16 $2,486, $28,310, $1,590, $5,262,110

45 Permits for 5/1/2016 to 5/31/2016 in TOWNSHIP OF BLANDFORD-BLENHEIM Permit Roll Contractor Location Description ARKINK FARMS TOWN SH IP ROAD Construction of horizontal B TOWNSHIP RD BLANDFORD- silo PLATTSVILLE ON BLENHEIM TWP MONTGOMERY KARIE LYNN 69 HARMER GRES Installation of above ground B HARMER GRES BLANDFORD-BLENHEIM pool DRUMBO ON TWP MARK HESKETH 132 ENGLISH GRES Construction of new storage ENGLISH GRES BLANDFORD-BLENHEIM shed 16' x 10' PLATTSVILLE ON TWP HERMAN LEUSINK 30 MAIN STS Construction of deck MAIN ST BLANDFORD-BLENHEIM PRINCETON ON TWP B Dewitt Contracting OXFORD- Construction of 5 bunker WATERLOO RD silos BLANDFORD-BLENHEIM TWP Hootan's Pools and Spas 127 MAIN ST S INSTALLATION OF ABOVE North Park St BLANDFORD-BLENHEIM GROUND POOL Brantford ON TWP Ray Magda TOWNSHIP ROAD. Demolition of SFD Gobles Rd 2 BLANDFORD-BLENHEIM Princeton ON TWP B B SYTSE HEEG OXFORD- Dairy barn addition OXFORD-WATERLOO WATERLOO RD RD BLANDFORD-BLENHEIM NEW HAMBURG ON TWP APPLE HOME TOWNSHIP ROAD Construction of detached BUILDERS c/o John Day 10 BLANDFORD- garage 3523 HURON ROAD BLENHEIM TWP NEW HAMBURG ON ROBERT DAVIS TOWNSHIP ROAD Demolition of SFD BOX555 3 BLANDFORD-BLENHEIM PARIS ON TWP

46 Permits for 5/1/2016 to 5/31/2016 in TOWNSHIP OF BLANDFORD-BLENHEIM Permit B B Roll Contractor Harvey Murray Maitland St Drumbo ON Location 15 CENTRE ST BLANDFORD-BLENHEIM TWP Description Installation of ground sign Sytse Heeg OXFORD- Construction of additional OXFORD-WATERLOO WATERLOO RD bunker silo RD BLANDFORD-BLENHEIM NEW HAMBURG ON TWP David Maaser CANNtNG RD Renovation and addition to B Canning Road BLANDFORD-BLENHEIM SFD Princeton ON TWP Gene Martin Designs Limited c/o TOWNSHIP ROAD Construction of seasonal Gene Martin 4 BLANDFORD-BLENHEIMcottage Blandford St. TWP lnnerkip, ON HERITAGE BUILDING & DECORATING LTD 6 ONONDAGA PLACE WOODSTOCK ON TOWNSHIP ROAD Construction of new SFD 9 BLANDFORD-BLENHEIM TWP Claysam Homes c/o Eric Boyles 25 ENGLISH CRES B Sideroad 10N BLANDFORD-BLENHEIM Cambridge ON TWP Construction of SFD

47 Back to Agenda List 9. c. i. TOWNSHIP OF BLANDFORD-BLENHEIM Agenda Item To: Members of Council From: Ken Wood, Manager Community Services Rodger Mordue Reviewed By: Denise Williamson Date: June 7, 2016 Subject: Drumbo Ball Lights Tender Council Meeting Date: June 15, 2016 Report #: CS Recommendation: That Report CR be received as information; And further, that the contract for the design, supply and install softball diamond lighting system as per Tender CS be awarded to Boshart Electric Limited the amount of $168,858 plus taxes of $21, for a total of $190, Background: This project was approved in the 2016 budget and received a 1/3 grant with an upwards limit of $66,000 from Canada 150 Community Infrastructure Program (CIP 150). Analysis/Discussion: Four bidders submitted the following bids on closing of the tender application on June 3rd Boshart Electric Limited Roberts Onsite Sentry Electric Fairway Electrical Services Inc. $190, including taxes $236, including taxes $254, including taxes $258, including taxes All tenders met the requested specifications and therefore, after review, staff is recommending that the contract be awarded to Boshart Electric Limited. Boshart Electric Limited have done similar work with Wilmot Township and are currently the electrical contractor of choice for lighting in our arena (which they installed) and our ball diamonds.

48 Report CR June 7, 2016 Financial Considerations: During 2016 budget deliberations, council approved the Drumbo Park Lights capital project. After the CIP 150 grant is applied, the allocation from the Park & Recreation reserve will be $124, or 6.44% under budget. Attachments: Respectfully submitted by: Ken Wood Manager of Community Services

49 Back to Agenda List 9. d. i. TOWNSHIP OF BLANDFORD-BLENHEIM Agenda Item To: Members of Council From: Rodger Mordue, CAO/Clerk Reviewed By: Denice Williamson Date: June 7, 2016 Subject: 2017 Grants and Subsidies Report #: CAO Council Meeting Date: June 15, 2016 Recommendation: That Report CAO be received as information; and, That any surplus in the grants and subsidies portion of the 2016 budget be carried over to the 2017 budget year; and, That the grant and subsidy cap of $1,000 per year per organization be removed for 2017 to allow for consideration of special Canada 150 projects and events; and, That grants and subsidies provided to Township organizations by the municipality in 2017 be targeted to activities being planned to celebrate the 150 th anniversary of confederation. Background: At the June 1, 2016 meeting of Council there was discussion on activities that may occur in the Township in 2017 to celebrate the 150 th birthday of Canada and the budget that would need to be attached to such events. There was also discussion on how the various groups throughout the Township might be encouraged to participate in such events. Analysis/Discussion: In August of 2015 Council adopted a policy relating to grants and subsidies offered by the Township. The Municipal Grants & Subsidies Program is in place to monitor and respond to Community needs and to promote local identity by encouraging Community participation. Groups, organizations, or associations, which contribute to the enrichment of Community life are considered for grants or subsidies and it is the aim of Council to assess all these requests objectively and equitably.

50 During budget deliberations Council established a cap of $10,000 each year that would be allocated for distribution as grants or subsidies to groups in the community. Each group was further limited to a maximum of $1,000 that they could apply for each year. These funds are distributed at Council s discretion and groups applying for funding must be specific in their application on where the requested monies will be spent. The 150 th anniversary of Confederation in Canada will be a major celebration in It is suggested that for 2017 the grant applications received focussing on special celebrations related to Canada s 150 th birthday be given preferential consideration. Targeting these events may encourage the community groups to come together to develop a successful and memorable celebration. It is also suggested that the cap of $1,000 per organization be removed for 2017 since the events planned for Canada 150 may be extraneous to the normal functions that the groups might otherwise engage in. Financial Considerations: In 2016 an amount of $10,000 was budgeted to fund the Municipal Grants & Subsidies Program. It is anticipated that at the end of the year $4,000 will remain. It is recommended that the amount remaining at the end of 2016 be carried over and added to the allocation for 2017 to allow for a larger pool of funds available for Canada 150 events. Attachments: - N/A Respectfully submitted by: Rodger Mordue CAO/Clerk

51 Back to Agenda List 9. d. ii. TOWNSHIP OF BLANDFORD-BLENHEIM Agenda Item To: Members of Council From: Rodger Mordue, CAO/Clerk Reviewed By: N/A Date: June 8, 2016 Subject: Great Lakes ATV Club Road Use Agreement request Report #: CAO Council Meeting Date: June 15, 2016 Recommendation: That Report CAO be received as information; and, That Council deny the request of the Great Lakes ATV Club to enter into a road use agreement. Background: On May 4, 2016 a delegation from the Great Lakes ATV Club appeared before Council to request that the Township consider entering into a road use agreement to allow them access to certain Township roads. They are asking for a one year trial agreement. Analysis/Discussion: In 2003 the Province of Ontario introduced regulation that give municipalities the authority to determine whether or not off-road vehicles should be allowed access to roads under their authority. Municipalities have the option put a by-law in place for off road vehicles to be allowed access to their roads if they so desire. Municipalities can determine which roads, where on the road, time of day and season that off road vehicles are allowed access. If a by-law does not exist then these vehicles are not allowed access to these roads. More information from the Ministry of Transportation on the operation of these vehicles can be found on the Ministry website: On May 4, 2016 the Great Lakes ATV Club appeared before Council and asked for access to some Township roads. They currently utilize a property located on Township Road 9 west of County Road 22 and they would like to be able to access the truck stop located on Oxford Road 29. In order to do that they have requested a road use agreement to allow members access to sections of Township Road 9 and sections of Hubbard Road.

52 After the May 4, 2016 presentation to Council staff has solicited comment from a number sources on this proposal: Property owners in the area Staff sent out letters to all 23 property owners along the proposed route advising of the request that has been received by Council and asking for their comments. At the time of writing of this report a total of 10 letters have been received from residents. Copies of the correspondence received is attached to this report. Staff also received a phone call from one of the property owners along the route who were identified as consenting to the use of their land to access the truck stop. They indicated that the club does not have permission to use the land. Since that call staff contacted the club to relay this messaged and we have been told that they are currently working with that property owner to secure a land use agreement. Township Staff Department heads at the Township were asked for comment on the proposal. Concerns and comments received were: - Could have an adverse effect on taxation dollars to all property owners as it may cause additional municipal infrastructure and human resources to be expended to monitor activities, field concerns from citizens and potentially repair damages to the road. - Damage could occur to any municipal drain (open or closed) in the area where the ATV s enter and exit the road. - Noise emitted from the machines could be a problem. Even though it is recreational in nature, noise is disruptive to a neighbourhood. It is difficult to reduce noise no matter what rules etc. are put in place, and these residents will have to live with that. - The potential for mud and debris to be tracked onto the road at points of entry. - Loss of gravel, particularly where some of the excess stone that accumulates along the edge of the road during the summer from normal car traffic, will be thrown or moved further out into the grass by this ATV activity and then lost. The Township already has difficulty retrieving this when we start grading in the fall. - Ruts cut into the road by riders (either affiliated with the club or not) would need to be repaired by Township staff. These repairs never bring the road back to its original condition. - Areas that allow the ATV s traffic may be used by rogue ATV drivers not affiliated with the Club. These drivers will not be who will not be distinguished by law enforcement and therefore be very difficult or impossible to control unwanted riders. - Township staff could be called upon by the public to enforce conditions in the agreement such as time of use, speed, etc. Also, noise and dust complaints would likely increase thereby placing an added burden on staff resources.

53 OPP The OPP were asked to provide comment for Council to consider. They have declined to comment on the activity. Insurance Company The Township s insurers were asked to review the agreement and comment. As far as the agreement goes they were satisfied. In their opinion it has the necessary insurance requirements, indemnification and duties of the Club as it relates to maintenance and signage. Once concern that was brought up related to the additional risk of injury to the ATV drivers when driving on roads which are also used by motor vehicles and the exposure this causes for the municipality due to joint and several liability. Cowan s have also published an article related to this entitled Risk Management Considerations for ORV/ATVs on Municipal Roads. A copy of it has been attached to this report and it brings up a number of issues and cautions to be considered, some already touched upon by Township staff. County of Oxford All-terrain vehicles are permitted to cross roads at a 90 degree angle regardless of whether or not they have permission to do so from the applicable road authority. The proposed route down Township Road 9 crosses County Road 22 however at this location the township road is offset by approximately 33 metres (108 ). Because of this a small portion of County Road 22 would be involved. Also, if an agreement can t be made with the property owner to access the truck stop off Hubbard Road a bit of County Road 29 would be needed as well. Staff at the County has been contacted and they are unsure how the County would react to a request to use their road. Without consent from the County the group would not be able to complete their network and would not achieve the access they are hoping for. By-law and Agreement If Council wishes to entertain the request a draft by-law and agreement has been prepared. These two documents are attached to this report. The by-law that has been drafted sets out the time of year of April 15 th to November 15 th when ATV s would be allowed and the time of day being one half hour after dawn to on half hour before dusk. The by-law also spells out the specific sections of road where ATV travel would be permitted. The agreement drafted outlines the terms and conditions that the Club and the Township must follow. It covers such things as signage, dispute resolution, agreement termination, insurance and indemnification.

54 Summary Given the uncertainty of the Club s ability to obtain the necessary approvals from the County of Oxford, the issues to consider as spelled out by the Township s insurer, the comments and concerns raised by Township staff as well as the comments received from area residents, staff are recommending that the request of the Great Lakes ATV Club to enter into a road use agreement be denied. Financial Considerations: There are no direct costs to the Township associated with entering into a road use agreement. However there may be costs, unknown at this time, that come with allowing ATV s access to township roads. These cost include the possibility of extra maintenance of this section of road by Public Works staff, increased staff time dealing with inquiries and concerns related to the use of this road by ATV s and increased pressure on;+2 staff to deal with enforcement and compliance issues. Attachments: - Map of the route requested. - Comments from area residents: Bittner Richard Wigand Reyner Maschke Reeves Walters Tochor Osgerby Brietenstein - Frank Cowan Company article - Draft By-law - Draft Road Use Agreement Respectfully submitted by: Rodger Mordue CAO/Clerk

55 Legend I-R Road Restriction/Closures "' Meters NAD_ 1983_UTM_Zone_ 17N 0 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey ' '

56 Rodger Mordue From: Sent: To: Subject: Wednesday, May 25, :16 PM Rodger Mordue Fw: Trial ATV Road Use for Township Road 9 From: Genevieve Bittner mlll.. Sent: Tuesday, May 24, :54 AM To: mwearn@blandfordblenheim.ca; rbalzer@blandfordblenheim.ca; bcowan@blandfordblenheim.ca; mpeterson@blandfordblenheim.ca; bbanbury@blandfordblenheim.ca Subject: Trial ATV Road Use for Township Road 9 Dear Marion, Randy, Betty, Mark and Bruce, Please consider using the information herein at the Council meeting on June 15, 2016, when a decision will be made regarding using Township Road 9 for ATV clubs. It has come to my attention through some very concerned neighbours that at the May 4th Council Meeting, Mr. Paul Wells, representing the Ontario Federation of All Terrain Vehicle Clubs, has made a request to Town Council for a Trial Road Use amendment for Township Road 9 between the Van Boekel Farm and Hubbard Road, and for Hubbard Road south to the Truck Stop. From personal experience and from various people in my neighbourhood, I have gathered enough information to STRONGLY OPPOSE this motion. It would appear that giving the members permission to use public roads could increase danger to the public and could affect agricultural practices in the area, for several reasons. 1) Many of the members of the Great Lakes ATV club do not reside in Oxford county. In the event that they use the roads irresponsibly, or get hurt operating ATV's on the roads, or cause injury or damage to others on the roads, it will be our First Responders who will assist them. Neighbours on Road 9 have witnessed large groups participating in gatherings where alcohol was consumed, on private property. It would add another layer of danger to ATV club members and to public safety if these riders were to use the roads after consuming alcohol. 2) ATV clubs often host events where they invite other clubs to attend. They share their trails and yet they cannot possibly monitor all the usage. The Great Lakes ATV club has approximately 110 members. With additional clubs using the route, this could increase the ATV traffic' on Road 9 to very frequent usage, making it more dangerous for regular vehicles and farm machinery to operate safely. This would also add noise and dust for the residents along any route used by the ATVs. 3) Once the clubs have a trial one-year access to Road 9, they will want to increase their usage to the other roads in the area, predictably starting with Road 8 and Road 10. They are requesting permission to ride eastbound. Of course they will want to add permission to ride westbound very soon. This then becomes more of a trail situation, because the ATV clubs travel in groups. I have witnessed ATV groups in my area from 2 to 8 in number. 1

57 4) An ATV is not a road-worthy vehicle; this is why ATV's currently need special permission to use public roads. The vehicle is used for entertainment, and for farm and bush use as a work vehicle. In Blandford Blenheim, ATVs are not permitted to travel the ditches. This is wise, as the many ditches across the township contain pipelines. According to the document Smart-Ride-Safe-Ride from the Ministry of Transportation (see screen shot below), with special permission, farm users may operate their A TV's on the roads for work operations. A TV's are supposed to adhere to a speed limit of 50km/hour or less even when the posted limit is higher. Currently I am witnessing a rider who uses Road times daily, operating his ATV in front of my house at speeds above 50km/hour. I do not know if this person has a permit to operate on Road 10 or not. This is an example of a dangerous situation, which could multiply up to and beyond 110 times on Road 9, considering that there are 110 member of just the Great Lakes ATV club!! On-Road Riding Driver/Passenger Requirements Driver must be at least 16 years of age and hold a valid G2, M2 licence or greater Driver must carry the registration permit of the ATV/ORV or a true copy No passengers under the age of 8 Driver and passengers must wear an approved motorcycle helmet securely fastened under the chin by the chin strap Drivers and passengers on ORVs must occupy a seating position with a seat belt which must be worn properly Passengers on 2-up ATVs must be able to reach and use the ATVs and ORVs that have a compliance label on the machine are allowed to operate on roads where permitted. Posted speed limit of 50 km/h or less Maximum speed is 20 km/h Posted speed limit more than 50 km/h Maximum speed is 50 km/h 5) ATV clubs are renowned for treating land badly. I have been approached by an ATV group for permission to use my farm for their trails. I declined because: a) I want my land to remain in good condition, b) I want to prevent crop damage, c) I want to help prevent personal injuries or damage to machinery, and avoid the possible liabilities, d) I want to continue regular hours of sleep, which could be difficult if ATV riders are on my land at all times of day and night, at any time during the year I encourage you to watch one or more of the videos showing how A TV riders use private property. 2

58 Here are some links: - This one shows damage to a ditch and a forested area. - this one shows how winter ATV operation could lead to personal injury, machine damage and possible damage to the land and trees surrounding the event. Just imagine how well ATV riders will obey rules on public roads, where they are not as accountable as they are on private property. At least if a landowner has granted permission, he/she has a name and a face. I do not know what the legal ramifications are for landowners who have granted permission and experience damage or disturbances. Seeing as Council meetings are held while I am still at work, it would be very difficult for me to attend a meeting to present these arguments AGAINST giving permission for ATV clubs to use public roads. In the event that I am able to get time off to attend, I would like to be there on June 15 at 4:00 pm. Please consider the factors above when you make your decision regarding the Ontario Federation of All Terrain Vehicle Clubs' request for using public roads for entertainment. Using the roads for farm function is one thing, but... I would very much appreciate you presenting these ideas at the June 15th, 2016 Council meeting so that people present have a chance to consider the possible dangers in granting the request. Thank-you very much for your attention to this matter. Sincerely, Genny Bittner Township Road 10 Bright, Ontario NOJ lbo

59 Rodger Mordue From: Sent: To: Subject: Jack Richard < - i. Tuesday, May 24, :56 AM Rodger Mordue ATV Club use of Township Road Mr. Mordue, As an adjacent landowner I have one concern, noise. We can hear the ATV's using the club property from time to time and usually this is not too intrusive. Occasionally someone will run a machine with a loud modified exhaust system. This is annoying! It will become more annoying if this type of machine is running down the township road beside our farm. Make sure that the club police their own ranks and minimize unnecessary noise. Jack Richard Oxford Rd. #22, Bright. ON 1

60 Rodger Mordue From: Sent: To: Subject: Tuesday, May 17, :10 PM Rodger Mordue Proposed ATV Rob and Rebecca Wigand Township Rd 8 RR# 1 Drumbo, On NOJ lgo Roger; We have recently heard from one of our neighbours that a proposed ATV route has been requested to come down the 9th concession, down the Hubbard Road to get to the Truck Stop. We are completely opposed to this happening. As well as living near the Hubbard Road, we own a farm across from The Walters Dinner Theatre. We already have daily tourists coming and going from the dinner theatre all summer, and having more traffic from ATV's not only affects the amount of traffic volume, but the noise level, damage to gravel roads, damage to crops and property. We are full time farmers and are in and out of that lane way on the Hubbard farm daily with sometimes very large machinery. That hill on the Hubbard is also a driving hazzard, due to the fact you can't see oncoming traffic in either direction. That's in a vehicle or large tractor, so an ATV travelling on that road would be very dangerous. We live in the country not only to make our living, but to be away from that type of constant noise. We have already seen an increase in A TV activity down the 8th this year, and some of those machines are so loud that our dogs bark at them. Having a route doesn't mean it would be followed so we can imagine it would only increase the amount of ATV's we are already dealing with. The gravel roads are hard enough to keep in good condition, with school buses, local traffic, and tourists, having ATV's tearing them up only will make it worse, which in turn makes more work for the township which in the end would end up costing us as taxpayers. As with snowmobiles, some of these people do not respect other peoples land, and more than likely would start cutting across my fields and crops, causing damage and loss of income. Most times they are from the city and do not understand boundaries, and respect to others property. I already have to deal with trespassers a few times a season, not just through open fields but into my bush, and private trails. Is the Township going to reimburse all of us farmers who suffer loss from these riders? Police would need to constantly be in this area monitoring these ATV's, not just for driving infractions, but I'm sure some would.be impaired. We always have empties and garbage in our ditches from people driving on our back roads, people on ATV's forget that their machine is no different than a car, and could cause a serious accident, or injure themselves. Another thing I am certain the Township does not want to be held accountable for. We did not even receive notice as to this proposal, from anyone at the Township, yet heard from a neighbour. Makes me wonder why this is trying to be pushed through so quickly? I think it's a terrible idea, and the Township really needs to look at all of our concerns, as well as our neighbours. If the Township is willing to pass a proposal like this one, expect to be getting many more proposals from the rest of us, to protect us, our land, our businesses, our lifestyle and families. Also, to make sure thatthe Township knows we will hold them totally liable and accountable for any fall outs due to passing such a proposal. Thanks, 1

61 Rob and Rebecca Wigand 2

62 Rodger Mordue From: Sent: To: Subject: Attachments: Rob Wigand Friday, June 03, :27 AM Rodger Mordue Re: Proposed ATV imagel.jpg; ATT txt; image2.jpg; ATTOOOOS.. txt; image3.jpg; image4.jpg; images.jpg; ATT txt Hi Rodger I have some photos to add to our letter When we enter our other farm I have to take a spotter to hold traffic back at the crest of the hill on the Hubbard to avoid an accident 1

63

64 Rodger Mordue From: Sent: To: Subject: Deborah Reyner <:1111 Tuesday, May 17, :50 AM Rodger Mordue ATV Rout - Hubbard Rd. Hello Roger Mordue Please accept this as opposition to the proposed ATV route that may commence down Hubbard Road and the 9th concession to the Truck Stop. As a family of 5 adults we all adamantly oppose the Ontario Federation of All Terrain Vehicles proposal to have access on our roads to the 401 Truck Stop - Master Steaks. There are many reasons for this; Noise from their exhaust systems to unsafe driving on the current narrow roads. Further, there are many safety issues, and witnessing of reckless driving accordingly from their members. Kind regards, Deborah Reyner 1 3 bi 1

65 Rodger Mordue From: Sent: To: Subject: Max Maschke < tt Tuesday, May 17, :43 AM Rodger Mordue Ontario Federation of All Terrain Vehicle Clubs As to our discussion this morning Roger, firstly as to even the legitimacy of operating a for profit (assumed) club on farmland and unlawfully using township roads to access the grounds across from the staging area, should be an indication of what to expect. As a home and property owner we have been subjected to the noise and recklessness of this club. Our house is approximately 3/4 of a km from their play area. Numerous times we have been subjected to the noise, horseplay on the township road and a parade of ATVs on Saturdays and Sunday's. They tear up the road creating ruts that make it a hazard for local traffic and leave the Township open to possible Civil Suit (s). There is more than enough traffic on the 9th concession because of factory farm trucks and huge equipment using this section of road. As we can attest personally to what neighbours down the road of the proposed route can expect, you are going to have some very angry Taxpayers!!! Speaking of taxpayers, are they paying any? Are they a legitimate business? Are they residents of the township? If this club has 110 members now and looking to broaden their membership,what happens if this club reaches 300, 500? I wonder what can depreciate a persons property value more than a group of bikers creating noise and hazards on a tewnsnip road. Yes you will have the the responsible riders, but you can bet the bad elements of them will quickly show,\ up. Alcohol on the staging site? Yup! Now let's drive down the road to the truck stop for more while we hold our "club meetings". Why not use your car? Pretty lame excuse for needing to use taxpayer roads to ride your ATV to get to a meeting and inconvenience every who lives on the roads there. The truck stop does serve alcohol. What about the potential crime? ATVs are able to easily access properties and be away from the authorities quickly? All in all,who are council members responsible to? This proposal is just BAD in so many ways! Max Maschke & Family Sent from my ipadthat 1

66 Rodger Mordue From: Sent: To: Cc: Subject: Peter Reeves < a Tuesday, May 17, :57 AM Rodger Mordue Sandy Reeves; Peter Reeves Rumoured ATV trail application. Dear Council, Firstly I am disappointed that this matter has received some consideration without the affected residence being given any notification. As of 15th May 2016 I was unaware of any proposal, and only heard by word of mouth form a neighbour on the 16th May I understand that a proposal has been submitted regarding the use of Council owned and maintained side roads, including Township Road 9, for ATV Trail Road use. I strongly object to the use of township owned and maintained rural side roads for this purpose. I object for the following reasons: Noise: One of the highlights of liying on a rural road is the piece and quiet. The traffic noise is currently minimal and so by introducing A TV's along these roads this will increase the noise pollution by orders of magnitude. Especially as a significant number of ATV's operate with minimal mufflers. Dust: Road dust is a problem on an unpaved road at the best of times. Increasing the road traffic with ATV running on all-terrain tires will significantly increase the nuisance and potential health impact on both humans and livestock including horses and the Bee Hives located close to the road boundaries. Road Damage I Maintenance: The township road maintenance crews cannot have failed to notice the damage done to the rural roads due to ATV activity. It is even now not hard to find damage done due to ATV's executing 'donuts' in the road. If the road use is given the approval and the A TV activity increases it will undoubtedly lead to a significant deterioration in the road conditions and an increase in maintenance. Cost to Tax Payers: It is quite likely that the majority of ATV's that will use this proposed route will come from outside the Blanford-Blenheim Township and will therefore not pay taxes in this area. This will leave the cost of road maintenance with the township. Also as there will be no consequences for any damage they do to the roads they will have no incentive to take care of them. Any amount they were to pay for such use (if any), would likely fall short of that needed to maintain the roads. This will at the very least divert township funds from critical services (e.g. Fire services which are already being cut back) Precedent: Once the council sanctions A TV access on the rural roads they are setting a dangerous precedence for allowing the use of such vehicles for everyday use such as running to the grocery store, dropping a child off at school. Why would I take a three part motorcycle test when I can ride an ATV license free? This may also have liability issues. 1

67 I hope the township councillors will seriously take into account the feelings of those who live and pay taxes in this picturesque and quiet township and work towards keeping it that way. Kindest regards, Peter and Sandy Reeves. RR#3 Bright, ON 2

68 Rodger Mordue From: Sent: To: Subject: Walters Theatre <tlll ll Monday, May 16, :54 PM Rodger Mordue Proposed ATV Route It has come to our attention that a proposed A TV route would commence down Hubbard Road and the 9th concession to the Truck Stop. We are opposed to that happening for many reasons. We have over 25,000 tourists who attend our theatre on a daily basis throughout the summer and Fall months. They are travelling during the day for matinees and into the evening for the evening shows. Most of our customers are not used to travelling down gravel roads and would be not be on the look out for ATV's travelling on their path. It is a safety concern for our patrons to encounter ATV's on route to and from our theatre. On Hubbard Road, there is a hill with a complete blind spot just past the entrance to the theatre. Anyone turning into the theatre or travelling up that hill would be in danger of colliding with an ATV. There are many deer that cross Hubbard Road. We have been trying to have deer warning signs placed along the road to warn drivers of this danger as this is an accident waiting to happen. The drivers of A TV's would most likely be in more danger of major injuries than someone in a car. No one would like to see anyone harmed. As you drive down Hubbard Road toward the 8th concession, it is difficult to see any vehicles coming over the little bridge to the left. A vehicle such as an ATV would be even more difficult to see. It is another hazard. The bridges are not wide enough for 2 vehicles to get across at the same time. The gravel roads are narrow and would need to be widened with extra daily maintenance to accommodate ATV's. We worry about the rate of speed that the ATV's drive. Who will watch over them to make sure they obey the speed regulations? It is difficult as it is to keep the gravel roads in good driving condition. We are sure the ATV' s will tear up the roads even further. The noise level of the ATV' s would be disturbing to our patrons enjoying a show. It will also effect our neighbours who work shift work and are trying to sleep with the noise of ATV's going by. The noise of the A TV's will disrupt the surrounding nature and scare any pets such as dogs, horses and livestock. Will there be extra police to make sure there are no ATV drivers under the influence? If you think this isn't a problem then take a drive down our back roads on any given morning to see all the empties littering the sides of the roads. The number of vehicles travelling between the Bright/Plattsville road and cutting across Hubbard Road to the 7th concession has greatly increased. You can't drive down Hubbard Road without encountering other 1

69 cars/vehicles. Increasing that volume by allowing ATV' s will most definitely make the drive more dangerous. If you are going to increase the volume of traffic on our roads then those roads should be paved for the safety of everyone. We don't believe that this is a good proposed route for the safety of the ATV drivers, for anyone who lives along these roads, for anyone who drives down these roads or for the well-being of our patrons. In our opinion, it is a bad idea all the way around and we are greatly opposed to it. Thanks Darren [0 Darren Walters ENTERTAINMENT DIRECTOR Hubbard Rd. Bright, ON, Canada, NOJ IBO

70 Rodger Mordue From: Sent: To: Subject: Susan and DennisTochor < I Monday, May 16, :40 PM Rodger Mordue All Terrain Vehicle's I ; ' Mr R. Mordue; I am writing this note in regards to a letter from a concerned Citizen. It has been brought to my attention by this concerned citizen and NOT the ATV club that they are looking for approval for public access to ride east down township road 9 to Hubbard Rd so that they may go to the Drumbo 401 Truck Stop. Why can't they just drive there car to the Truck Stop? I am quite concerned that this is even being brought up at the township meetings for ANY type of consideration. As I live on the 9th and have seen the damage and total lack of respect for anyone living in this area by All Terrain Vehicle riders I am quite upset I also do believe that they are mostly not even residents of Blandford Blenheim from what I know of them and about them. So why are they not riding these vehicles in their own yard and township? First of the speed that they go past my home at is unbelievable they are also going past at all times of day and evening( yes after dark even) now so if we give them public access whom is going to police this?? The amount of dust that is created by the All Terrain Vehicle that I have to breath in is unreal. I am not even able to hang laundry on a line if I wish to do so, I do realize that cars also make this dust but not as bad and not as often, and like yourselves I rather enjoy some piece and quiet in the evenings and on weekends, which will not be happening if this is permitted to go through. I have seen them go by without helmets and all different ages of riders,including some that are way under the age of 16 which is drivers license age. So again whom will be policing this? They tear up the roads around this area with burning circles and digging up the roads that leave large rutts, at which I have to drive my vehicles and it puts damage to them having to go over ruff roads all the time. They have driven on my front lawn many times, would they appreciate me driving into town and driving on their lawn? I have a horse that I frequently ride on the roads and I have to say that the speed and inconsiderate operation of these vehicles scare the SHIT out of my horse and make it a VERY dangerous ride for me as once again no respect for someone that lives and pays taxes on this road. I also have a breeding kennel of dogs for which again I pay a tax in the form of a kennel license! That I try to keep quiet and be very respectful to my neighbours, but when these All Terrain vehicles pass by my home I can not keep my dogs quiet as they totally do not like the ATV's, I have 1

71 these dogs there for watch dogs and they tend to take their job seriously so they will alert me when these are around! Please take this note seriously and have consideration for the people of this township whom pay the taxes here! Dennis and Susan Tocher This has been checked for viruses by Avast antivirus software. 2

72 Rodger Mordue From: Sent: To: Subject: Toria Osgerby -.. Thursday, June 02, :07 PM Rodger Mordue Regarding Great Lakes Four Wheeling Club Hello Roger,. My name is Victoria Osgerby, and I'm mailing you in regards to the Great Lakes Four Wheeling Club, that presently resides on township road 9, between county road 22, and Blandford Blenheim road. We have recently had word that the four wheeling club would like to extend their trails onto the 9th concession, passing my home, and over highway 22. We see this as a unwanted disturbance. Not only have they already disrespected the land and animals that live on this land, that they presently ride on. On more than 10 occasions have we caught people trespassing on our property, which, clearly states no trespassing. It's a different excuse every time, they've been extremely defensive and hostile at times, when they're at fault. They're disruptive, intrusive and destructive to our roads, the traffic that legally travels the roads, the people to reside on this road, and the wetlands. The men and women who sign up for this club and pay fees toward it do not respect any of the above listed issues. I have personally had 3 four wheelers drive in front of my vehicle while driving down my road, when I have children in my vehicle and they have children on the back of theirs. I can't imagine the other people who live on this road who have had the same issues. Not to mention the fact that they have little children on the backs of their four wheelers, they're digging huge ruts in the wetlands and are putting their children in danger. To think of them crossing a very busy highway when they already are so careless and disruptive, they will one day cause an accident that could hurt and possibly kill people, that could easily be prevented by not letting this by law pass. We, and many other families are very concerned and upset about this four wheeling club. We do not want them on our roads, destroying them, and we do not want them disrupting us, as we live in the country to have the peace and quiet, we pay so dearly for. I please ask you to consider yourself in our position, and to fight for us to have this beautiful, peaceful country living. As well as the safety for everyone who is involved in this. We truly appreciate your time! Thank you, Victoria Osgerby 1

73 June 3, 2016 Re: Request from the Great Lakes ATV Club to use Township Road I am writing this letter because I am a resident on Consession 9 and have concerns with the Great Lakes ATV Club using this road. The concerns I have are: - I am aware that there are 110 members. I feel that this will create a significant noise factor at various times of day throughout the week. - The wear and tear on the road because of excessive use and the potential lack of maintenance of the road. - Our stretch of road has become one of the busiest Township roads due to VanBoekel Holdings. This will create even more traffic. - Safety Concerns - possible driving under the influence and how this may affect homeowners along this path. I am not out to spoil anyones fun, but to summarize our main concern is that at any given time 110 members could be going down our road any day at anytime. If it could be more regulated re: numbers, time of day and days. Part of the joy of country living is to enjoy the quiet of our surroundings. Thank you for considering my concerns, Matthew Brietenstein RECEIVSD JUN Blandford-Blenheim Twp

74 Effective July 1, 2015, more types of ORVs and ATVs are allowed on municipal roads, where permitted. These vehicles now include: Single-rider ATV Two-up ATVs Side-by-Side ORVs Utility Terrain Vehicles (UTV) Risk Management Centre of EXCELLENCE Risk Management Considerations for ORV/ATVs on Municipal Roads According to the Highway Traffic Act, Regulation 316/03 Operation of Off-Road Vehicles on Highways, Section 4.1, off-road vehicles may be driven on municipal roads only if the municipality passes a by-law. The municipality may stipulate in the by-law the designated roads, the months of operation and the hours these vehicles may access the roads. Without a by-law, these vehicles cannot operate on municipal roads. If the municipality had passed such a by-law in 2006, then they only need to update the existing by-law The Highway Traffic Act applies to these vehicles. The vehicles must be insured in accordance with the Insurance Act and with Section 2 of the Compulsory Automobile Insurance Act. The speed limits that apply are 20 km/hr maximum on roads that have speed limits 50 km/hr or less and 50 km/ hr maximum on roads that have speed limits over 50 km/hr. The municipality can designate a lower speed limit. Municipal Issues to Consider: Private property damage and trespassing issues may be more prevalent as these vehicles access municipal roads Public property damage Financial impacts on policing and education Do police have the required equipment to go after drivers that are breaking the rules? Increased municipal maintenance requirements Increased municipal liability Road safety audit to address the risks/threats to the safe operation of these vehicles on the shoulder and road allowance If these vehicles are allowed on the roads, will this put pressure on the municipality to allow them on their trail systems? Does the municipality have the manpower to maintain the roads and enforce the rules? Risk Management Recommendations: Let the public know (via newspaper/radio/social media/ website) that ORV/ATVs are allowed/are not allowed on municipal roads excellence.frankcowan.com Specify the roads and the months of operation as well as the hours of operation on municipal roads in all communications Post signage as drivers approach the designated roads, such as You are now entering an area where ORV/ATVs are allowed to operate please share the road. Post speed limits for ORV/ATV vehicles Determine your inspection and maintenance requirements and update your existing road policies/ procedures and documentation Gravel shoulders and drop-offs must be properly maintained for common law duty of care purposes Review the sufficiency of the shoulder that would permit the operation of the ORV/ATV on the shoulder. If the ORV/ATV must be operated on the roadway, are there stopping sight distance constraints (horizontal or vertical alignment) on the roadway that would cause a motorist overtaking an ORV/ATV to take evasive action to avoid a collision with a slower moving ORV/ATV? Municipalities should avoid including in the by-law roads where the shoulders are not adequate for the use of ORV/ATVs Municipalities should determine which roads are not compatible with recreational usages, i.e. commuter routes/truck routes While the Frank Cowan Company does its best to provide useful general information and guidance on matters of interest to its clients, statutes, regulations and the common law continually change and evolve, vary from jurisdiction to jurisdiction, and are subject to differing interpretations and opinions. The information provided by the Frank Cowan Company is not intended to replace legal or other professional advice or services. The information provided by the Frank Cowan Company herein is provided as is and without any warranty, either express or implied, as to its fitness, quality, accuracy, applicability or timeliness. Before taking any action, consult an appropriate professional and satisfy yourself about the fitness, accuracy, applicability or timeliness of any information or opinions contained herein. The Frank Cowan Company assumes no liability whatsoever for any errors or omissions associated with the information provided herein and furthermore assumes no liability for any decision or action taken in reliance on the information contained in these materials or for any damages, losses, costs or expenses in a way connected to it. frankcowan.com

75 THE CORPORATION OF THE TOWNSHIP OF BLANDFORD-BLENHEIM BY-LAW NUMBER XXXX-2016 Being a By-Law to regulate the operation of All-Terrain Vehicles (ATV's) On Municipal Highways. WHEREAS the Highway Traffic Act, R.S.O. 1g~;p;, Section (3) Chapter H.8 as amended, provides that municipautr~~;may pass by-laws permitting the operation of off-road vehicles on}w:x1.tjjgrway within the municipality that is under the jurisdiction of the~~mftnidp~ljty, or on any part or parts of such highway; {i'j!)f>. ''it:;::, of Blandford-Blenheim deems it appropriate..!<1\regulat~}he operatiqpi()f All-Terrain Vehicles, being a class of Off-Road Vehicler~~,def.irt~Win Section f:q(qntario Regulation 316/03, on highwcj~ls~within the juri$di9tiojl of the municipality, or on any part or parts of such highw~~ys:. :~~:. i. ',~ 'v<' : :,~> ;: 1 < ' ~ AND WHEREAS the Council of,1~ft~"corporation of t~'~;ji~)l:lnship NOW THEREFORE the cci'.ypcff df.tb.. Corpot~tiqn of the Township of ~-la ndfodrde-fbi Nle 1 : 11 ~ N.~SJt~e~~J,f ;:::s foll6~~~;. /';''Si~ ~t. ;;y. \i.l: :: ;~~::\. ;, '< ;;, :'.~S \ t,, ;t ~ '<"'.f~, ;::i~wi;; "All~terrain J~ ~J~J.f b~~:~ttlet,~ame' fii~~ning as in Ontario Regulation... e1,e3703:. ''.'.... ;;..,i~ ~ 1 1:;;/;:;,;~:,,;~')"' ;v~ :, 2. '' ~;''.~E~~ ~~t':/~f{q:f~l~r1js.. "4?,,,,,;"::--;:.- 'f~~jall-terrain J~~tples sh~l.jt1be permitted to have access to certain secti~~~ of highwa ~;,as list~a on Schedule "A" attached to this By-Law from A.RtU.J 5 to No*~mber 15 between the times of one half hour after dawn to a&~.. half ~g:qr before dusk. > :!:~1j~;.::J:~l!%;.;~1:'; 3. That this By-t~w~shall not become effective until the proper signage has been posted on the highways listed on Schedule "A" attached to this Bylaw. By-law READ a FIRST and SECOND time this 15th day of June, By-law READ a THIRD time and ENACTED in Open Council this 15th day of June, 2016.

76 Marion Wearn, Mayor Rodger Mordue, CAO/Clerk

77 Schedule "A" For the purpose of this By-Law, all-terrain vehicles will be permitted on the following sections of Township highway: Township Road 9, Lot 3 (Blandford) east to Oxford County Road 22. Township Road 9, Oxford County Road 22 east to Hubbard Road. Hubbard Road, Township Road 9 south to Township Road 8. Township Road 8, Hubbard Road (between lot 21 & 22) east to Hubbard Road (between lot 20 & 21). Hubbard Road, Township Road 9 south to

78 LICENSE AGREEMENT THIS LICENSE AGREEMENT effective as of June 15, 2016 BETWEEN: The Corporation of the Township of Blandford-Blenheim, a corporation incorporated pursuant to the laws of the Province of Ontario and having its registered head office at 47 Wilmot Street South, Drumbo, Ontario NOJ 1 GO - and - :)~pf,1~{~/? (the "Licensor"), ;~,~.,~ :pf,j1i,t1e FIRST PART ~', ;, Great Lakes ATV Club Inc, C!?~~~~O;~tion in~a-'qr,eted pursuant to the laws of Ontario. P.O. Box 3~.:~i,~~~tnnerkip, Ontario ;;'.f)'rr 1 MO,,.', (the "L.Jc~9,~ee") :'~~J;~:. OF THE$ECOND'l?ART ~f~~ :::';:~t;:r: /: ~:'.i~?;~~~;;. ''; ' =(:v~t;f\, WITNESSETH that in considerafi~~&~mre licen~j~ ~t~'l~venants, oblig~w6ns and agreements hereinafter reserved 8.m~ cc>r~~tred and: opp~ the terms and conditions :~r:::::~:::~i~:~~;:;~~;;~:eref~\;:~~:~":i1j':',:::,:;:;y'i\ a) "Licensed Prerni.~~~" meaf\$:.. that partq{jhe Land indrcated on Schedule "A" <i';.::::/~~>.. i~~:~;~ ~ '.~,, -~::;;~~ b) "Lan~ ;,~i;ie~~ ~he 1~1'f t~,q~~~1tlj,~~i8!paiiyc~~:,sections oft owns hip Road 9, Hubbard Ro~g~~B<if ciwrj.~mip Rd'asf.~)n s'1and:f9r:9.~.bleoheim Township. <, '/:~~.:,:.~/;. ;',;:J ;~~,,,,<', '-c' c) "Li~ ~il~e" means.'t'fil~jm.cen~~ [~greeme~tr.,.: -;~~:~":L:.'.. ' ~"~?J->:: -. :;~: <'- ;:~Mf~''. ~rr~:1~~1;,. ~"i;:f~:;, d) "License>.~~plmencem ~fll Date"trieans the first day of the Term; ~<" :/;~~~~;~ k. ~~"i:~~h": e) "License Fe~~,~~~,ens thjji~es payable by the Licensee to the Licensor in Section 6 of this License;,:::~.~b~.. ;;~:::)\~~/' f) "Term" means the terfr{in Section 5 and any extension thereof, or such shorter period as provided under this License. 2. Licensee's Alterations, Fixtures. Licensee shall not make any alteration, addition, repair, installations, additions, partitions, repairs or improvements to the Licensed Premises or leasehold improvements in or to the Licensed Premises except with the prior written approval of the Licensor. 1

79 3. Examination of the Premises. The Licensee shall have an opportunity to examine the Licensed Premises before execution of this License. 4. Licensed Premises. The Licensor hereby licenses the Licensed Premises to the Licensee and the Licensee hereby licenses the Licensed Premises from the Licensor for the License Fee and upon the terms and conditions contained in this License. 7. Taxes on License Fee. The Licensee.)~~~lfpay to the Lice~~Qf.. an amount equal to any taxes imposed on the Licensor with res.p'.~ct to License Fee pay9gle by the Licensee to the Licensor under this License. ".. 8. Use of Licensed Premises. ~ff9.n:j ~nd aft~: i~l1~~!j~se Commenc!~ent Date, the Licensee shall use the Licensed p ~~~r$~~~.. z~s a seasbfi~trecreational daytime ATV trail for use by the public during the entire"lif errrf~ Qcifor no'otf!.~.r purpose. Trail users must possess a valid Ontariq.,.~5~eration of~~u. Te.rfaifu.«~~bicles :(~~ATV) trail permit. The Licensee, at its sole 1B~~!i~~Q9}~.~pense,?~Q.all b~:l~ i{g!;jr. ible for all signage related to the trail as per OFAT\l~:~:~~Cificatiqp; as requif~9:~ :yjhe fi~~-q~pr ("Leasehold Improvements") anar~!j<qh sign ~-~~ shall cl~~~w 1 indicate the permitted use of the Leased Premises by the publicf~~1~ctio~.~lg.f,_jhe Lice~~~d Premises may be closed by Licensor during m~.!~2!~?f;lgj~f~ and: t~~ ~- ['~~fas~~\~.~~mis~'.~itmyill be closed between November 15 and APfi:'-~~W5,:cfufff:t~ff~~Fh ye~ r~.j terrrt6f~~mi.~?~gr~:ement. The license granted by ucen~$j~,to ucense~t~~~'l on 1y~- ~"va1id bet~~~n the times of one half (o.5) hours after dawn tcf~w3. half (0.5) hq~f~~.~efci.fs'~i~~~;sk in each day between April 16 and November 14 of each y e~~l;/>ny changes ;t~}he afiipreyed uses of the property shall be presented to and are subje tjp the prior ~rjlten approval of the Licensor, at its sole discretion. ~.~l~~:1~.i;~~ ~~~~ 9. Signage. The Liq~psee, ~!~i.t~ sole cost and expense, shall be responsible for all signage related to tft~~~t[-~i':~.c:l'.~per OFATV specifications as required by the Licensor ("Leasehold lmprovemefuj }~~md such signage shall clearly indicate the permitted use of the Leased Premises Hslthe public. All Leasehold Improvements shall immediately upon their placement become the property of the Licensor. The Licensee shall indemnify the Licensor and save it harmless from all loss, cost, damage or expense suffered or incurred by the Licensor by reason of such signage, or the erection, operation or maintenance thereof by the Licensee. The Licensee shall be responsible for the installation of the signs and shall arrange with the Licensor a mutually acceptable time for installation. 2

80 10. Licensee's Conduct. The Licensee shall manage the Licensed Premises in accordance with the standards of the OFATV and in accordance with Blandford Blenheim Township By-law XXXX-2016 TO REGULATE THE OPERATION OF ALL TERRAIN VEHICLES (ATV'S) ON MUNICIPAL HIGHWAYS, as amended from time to time. 11. Licensee's Obligations. The Licensee covenants that the Licensee shall maintain the Licensed Premises in a state of good repair and condition at least equal to the state of repair of the Licensed Premises as of the date of this License. 12. License Renewal. At the end of the Term the Liq~'p;,~:~ shall have the option to request a renewal of this License. Such renewal sh,9:jtl~~r~at the sole option of the Licensor and, in the event that the Licensee shaui~*~,rci~~:,t~e option as aforesaid and the Licensor approves such renewal, then thisa~tperse shauf;;~~new upon the same terms and conditions as contained in this Licetise'. ;,~1t~~r) 13. Dispute Resolution. The Licensor a~~~!~r Licensee agree t'3''.f ~!JPIJV the dispute resolution process outline in this Section 13 'sh,g:wi,? anx;;gj~pute arise~:q~~qcerning the <:'!:~:;<, ;- Licensee's use of the Licensed P"~~piises or any:,~"8;~!'5~,~~jhereof. First, ttil~~parties agree that the area of concern shall be::r~:9~,~~; ~ed with a f~ylto resolution in an expedited, courteous and professional mann'e,fi~~,ew~.~,~ the Lice'.@,~sr and the representative of the Licensee. Second if the matter can,~;~lbef~r~~s>!~~d at tfi~i ~forementioned stage, then the Licensor shall refor.jb~\}t1atter in ~rlt!ng fo~rtq~,i:~gwnshirti,~f Blandford-Blenheim Council, who may re,~gj~~~j!1~:~qlatter irf,~! W m~(:l~q,~[,~~lt::,~'"es fifr,>',~( :: 3~90,,,~~~tg~~~'\ ~,5~~w~~,.,,;~iirif1~2'r '';>>']~~,~~~,~~. 14. License Termln~flpn. TheflP:icensor r$.~~rves the rignt to terminate and revoke this License if the parties 'ar~1;~.rabl~~trz''~~solve a~ hdisputes during the Term. Furthermore, the Licen~.~~.~gr~~s thaf~~oj~,,:jti ens:9"t~ J;Jall bej~ ~J~titled to immediately terminate this _,,~:~k:c.~~ "~'~;~>; _.r>~th?-- -<"::: -::,::.: ~(- :, :> ;~f~t;:>-;,'2::. ::,,,~ ;,;,,, : -"":._. <~>:<:,::;:, >,~:',." 'z ".:_ /J: ~ License at"1f~f's 01e tj1scret1on'. 5 Vf;.:;;;;. ~>f.:.y~);:";:. 7::~:. ~~~~!~~~;riy:".. '(.,~:~;~~ti:~\\ ~: l~~~~i~~,. /{~;;'tf~~~rlt~tv::' c:< 15. lris1jrfl.t1ce. The L.ic.)Jyee ffl~,lbat its sole cost and expense, take out and maintain in full ford~~f~~~d effect, at'a1!""~~rnestttr,g4.ghout the Term, the following insurance: (i) "All Risks" insurafyg~,on properf~#@j ever}l itjescription and kind owned by the Licensee, or for which Licens~~~. 1 i.~ legally ti~t)le, or which is installed by or on behalf of Licensee, on the Licensed Pretrti~~,s; and{~;}~rcommercial general liability having the following characteristics: (1) c:f~l.t,~jl~~~,ij~bility of not less than Five Million Dollars ($5,000,000) per occurrence; (2) the~~~i.~~~sor shall be named as an additional insured; and (3) the policy may contain a pro~fslon for cross liability in respect of the named insured; (4) non-owned automobile coverage with a limit of at least Five Million Dollars ($5,000,000) with contractual non-owned coverage; and (5) completed operations coverage. All trail users must possess a valid Ontario Federation of All Terrain Vehicles (OFATV) trail permit which includes Five Million Dollar ($5,000,000.00) liability coverage. Any breach of the terms of this Section 15 shall constitute a breach of this License on the part of the Licensee. 3

81 16. Surrender of Licensed Premises. At the expiration or termination of the License the Licensee shall peaceably surrender and yield up to the Licensor the Licensed Premises in reasonable, substantial repair and condition in accordance with this License. All Leasehold Improvements and other trail related signage or fixtures shall be removed by Licensee, at its sole cost and expense. If not removed within one month of the expiration or termination of the License the Licensor may remove the signage and fixtures and dispose of such as they see fit. 17. Licensee Assignment and Subletting. The Licensee may assign this License in whole or in part, or sublet or licence all or any part of th~,~tqensed Premises, provided the prior written consent of the Licensor is obtained, ~bi~fff8bnsent shall be at the sole discretion of the Licensor.,,~l~~~i~;~"; 18. Indemnification. The Licensee will indem~jt "tfi~iic~r$br~jmd save it harmless from and against any and all claims, actions, dam~w% :ftlliability and'te'%'2"rnse in connection with loss of life, personal injury and/or damage tg/etoperty arising fromi~(;5:put of any occurrence in, upon or at the Licensed Premises, or the~i'i~~upancy or use by tf1el~i8ensee of the Licensed Premises or any part thereof, or occa~j~ped wn~!j~ or in part:~ ~l~~y act or omission of the Licensee, its ager}t~;!,,~ontractorsi;:~~~j~,~~f~~~$, servants, ITc~r~ees or concessionaires or by anyone peftt\itt'.~~,s? be on the~~'.if~e'nsed Premises by'lhe Licensee. In case the Licensor shall be madev~~l?altty~it9 any litiga(iq[l commenced by or against the Licensee, then the Licensee shall prqf~,9f~ndg~~l~the 1J~~W~ 8r harmless and shall pay all costs, expenses and re~~g11able legari~~~~ inctir(~tt:';8r paid*q~~~fle Licensor in connection ~.~e shal(~)~9 pay:,,,~jl1~~,!~:'",exp'~hses and reasonable legal with such litigation. "}: ~Wnt'.7 fees that may be irt,.:r~.:~a o ~i~~~py the Clg~g~ r ~frr enf6~9i"~g the covenants and agreements in this l:el~,~::, Jft... %i~t~~~ <> 19. Notfo~~.~~ ~J;),x. 0 "~.otices;,~~~.~~;@d~ ~n.~\ 8the ~\ 9mmunications hereunder shall be in writing ~\f\~l~~han~~n~~~9~:eme a~~fp~f1ave 6e~~,1 gj ~ri~:jf delivered personally or if mailed regist~ ~~Fhr certifiectifro:~jj to f~~:g~pdress'f1~of~p at the beginning of this License Agreem(t,,,~,~. "'*fii-i;. l~~ ''~'ir~r%l~~,,. 20. Autho i!j.!ign. The U'.~?sor ancfthe Licensee covenant that each of them has the authority to e~tgruilj:l~o this ud~g:se. o;~~~~~~~;, )~ii 21. No Partnershi#~~~.f'~~ficy. It is not intended that any agency be established between the Licensor and~tffie' Licensee. ~,<~;;~~f~k~::, 22. Amendments. This License may not be amended except by instrument in writing signed by the Licensor and the Licensee. 23. Waivers. No waiver by either party of any breach by the other party of this License and no waiver by either party of any part of this License shall be a waiver of any subsequent breach or failure or of any other part of this License. 4

82 24. Severability. If any part of this License shall, to any extent, be invalid or unenforceable, the remainder of this License other than those to which it is held invalid or unenforceable shall not be affected thereby and rather shall be separately valid and enforceable. 25. Changes Required by Context. This License shall be read with all changes of gender and number required by the context. 26. Entire Agreement. This License contains the whole agreement between the parties with respect to the subject matter of this License. ~p":ere is no representation, warranty, collateral agreement or condition affecting t~~,llicensed Premises or this License, other than as expressed in this License..z~ ~,/fj~ 27. Applicable Law. This License shall be c2n~i~ttied in'~~~~~qrdance with the laws of the Province of Ontario,,~i~J:~:;~~tt ~~ ~t{;:~\. '.<~t~~~~~~tl',;r:~x~2~;:~:~ 28. Schedules. Schedule "A" - Map of Cl~~n~ed Premises. All sbfj~.~~les attached hereto are included and form part~: this ucert~~;. : <' i(li~.,. '''"~~~~;g., 29. Assigns. All rights and liadl~~~~~rein g~:~~~~: ; imposed up~ri'lhe parties ~he;~i~e~::;.d to and bind the suc~(,~<i~~;j~~d perrril~\~'~:signs of the Licensor and.,. '''~i~~.~.".~~~.~~......:~"... :,.,.~-,-' -,,,/N,.~~..;. -,'..;::;~::t)~~~~ 30. Survival. TheJ~~~:l~~t~lJ.or ex~\}\~n o~~,)~!~!!~:li~~all not affect the rights of the parties that ac~~~~tfprior~t~iu1e termiq;~!t~~ij9f'explf:~l!~p Notwithstanding anything to the contrary cont~(~~~~ in this~~i:cense, al~~yovisions ofthis License that by their terms survive or are capable 1 1Qf~~~rvi~[~~~~J~is Licen~~ ~'. shall survive any termination or expiratio~~::bf~j~j,~~~:ic~ns@j~ll~.~j!ii[f&:\zi.~t~~:~of trfi~~j{~ection shall not be in limitation of, and the partie~~$flran~re'f~jr1, any~~at.ij~,r rigt1r6li,~~r~meoyffilmder this License or at law or in equ ity.~?qt~:.,~~,,i~:1iy ''li~~f ff ti.. "if!j;~~ 31. lndep~~gent Legal 'Aifl(fce..,RQ~tre purposes of this License the parties hereto acknowledgg~~ll2 agree tha~~rch paftf has had the opportunity and has been encouraged td;l~(?lf~lin indepelj~~nt legal advice regarding the terms and particulars contained in this''!sr~~~gse, un;~~jstand the nature and consequences of this License, and are signing this Licen~~,~}'9,!~,fu!arily. '~f~f~ ~l~f?~'/p~"' [SIGNATURE PAGES FOLLOW] 5

83 IN WITNESS WHEREOF the parties have duly executed this License as of the date first above written. On behalf of the Licensor: LAKES ATV CLUB INC Witness Per: Name: Title: 6

84 Schedule "A" Map of Licensed Premises Indicates the extent of the licensed premises 7

85 Back to Agenda List 9. d. iii. TOWNSHIP OF BLANDFORD-BLENHEIM Agenda Item To: Reviewed By: Members of Council N/A From: Rodger Mordue, CAO/Clerk Date: June 14, 2016 Subject: Fire services review consultant selection Report #: CA Council Meeting Date: June 15, 2016 Recommendation: That Report CA be received as information; and, That APEXPRO Consulting Inc. be selected to perform a review of the Township's Fire Services at a price of $28, 760 excluding applicable taxes. Background: During 2016 budget deliberations direction was given to include an amount to conduct a service delivery review of the Township's Fire Department. It was intended that this review would be a pilot project and that once a model was developed the methodology could be used in future reviews of other township departments. A Request for Proposals (RFP) was issued on April 11, 2016 inviting prospective consultants to submit a proposal for this project. It was advertised on the Township's website as well as sent to a number of firms who have experience with similar municipal projects across the Province. Submissions were due by noon on Wednesday May 11, At the May 4, 2016 meeting of Council a consultant selection committee was established to review the submissions and make a recommendation to Council. That Committee met on May 18th and reviewed the submissions. Analysis/Discussion: At the RFP deadline two submissions were received. When the Committee reviewed them at their May 18th meeting it was clear that they both had a great deal of experience in fire services however the Committee felt that the ability to transfer the methodology developed in the fire department review phase may not be easily transferrable to other departments within the Township. It was the decision of the Committee to contact those two companies and request

86 that they eliminate the results based business plannirig modeling for all departments component of the project and instead focus solely on the review of the Township's fire service. On June 8, 2016 the Committee met again to review the revised submissions. The references provided have been checked and the Committee are recommending to Council that the firm of APEXPRO Consulting be selected to perform the Fire Service Review for the Township. Financial Considerations: An amount of $30,000 was identified for the study in the 2016 budget. Attachments: N/A Respectfully submitted by: Rodger Mordue CAO/Clerk

87 Back to Agenda List 15. a. THE CORPORATION OF THE TOWNSHIP OF BLANDFORD-BLENHEIM BY-LAW NUMBER Being a By-Law to regulate the operation of All-Terrain Vehicles (ATV s) On Municipal Highways. WHEREAS the Highway Traffic Act, R.S.O. 1990, Section (3) Chapter H.8 as amended, provides that municipalities may pass by-laws permitting the operation of off-road vehicles on any highway within the municipality that is under the jurisdiction of the municipality, or on any part or parts of such highway; AND WHEREAS the Council of the Corporation of the Township of Blandford-Blenheim deems it appropriate to regulate the operation of All-Terrain Vehicles, being a class of Off-Road Vehicle as defined in Section 1 of Ontario Regulation 316/03, on highways within the jurisdiction of the municipality, or on any part or parts of such highways. NOW THEREFORE the Council of the Corporation of the Township of Blandford-Blenheim enacts as follows: 1. DEFINITIONS All-terrain vehicle has the same meaning as in Ontario Regulation 316/ GENERAL PROVISIONS That All-terrain vehicles shall be permitted to have access to certain sections of highways as listed on Schedule A attached to this By-Law from April 15 to November 15 between the times of one half hour after dawn to one half hour before dusk. 3. That this By-Law shall not become effective until the proper signage has been posted on the highways listed on Schedule A attached to this By- Law. By-law READ a FIRST and SECOND time this 15 th day of June, By-law READ a THIRD time and ENACTED in Open Council this 15 th day of June, 2016.

88 Marion Wearn, Mayor Rodger Mordue, CAO/Clerk

89 Schedule A For the purpose of this By-Law, all-terrain vehicles will be permitted on the following sections of Township highway: - Township Road 9, Lot 3 (Blandford) east to Oxford County Road Township Road 9, Oxford County Road 22 east to Hubbard Road. - Hubbard Road, Township Road 9 south to Township Road 8. - Township Road 8, Hubbard Road (between lot 21 & 22) east to Hubbard Road (between lot 20 & 21). - Hubbard Road, Township Road 9 south to Oxford Road 29.

90 LICENSE AGREEMENT THIS LICENSE AGREEMENT effective as of June 15, 2016 BETWEEN: - and - The Corporation of the Township of Blandford-Blenheim, a corporation incorporated pursuant to the laws of the Province of Ontario and having its registered head office at 47 Wilmot Street South, Drumbo, Ontario N0J 1G0 (the Licensor ) OF THE FIRST PART Great Lakes ATV Club Inc, a corporation incorporated pursuant to the laws of Ontario. P.O. Box 331, Innerkip, Ontario N0J 1M0 (the Licensee ) OF THE SECOND PART WITNESSETH that in consideration of the license fee, covenants, obligations and agreements hereinafter reserved and contained and upon the terms and conditions hereinafter provided the parties hereto agree as follows: 1. Definitions. In this License: a) Licensed Premises" means that part of the Land indicated on Schedule A b) "Land" means the land known municipally as sections of Township Road 9, Hubbard Road and Township Road 8 in Blandford-Blenheim Township. c) License means this license agreement; d) "License Commencement Date" means the first day of the Term; e) "License Fee" means the fees payable by the Licensee to the Licensor in Section 6 of this License; f) "Term" means the term in Section 5 and any extension thereof, or such shorter period as provided under this License. 2. Licensee s Alterations, Fixtures. Licensee shall not make any alteration, addition, repair, installations, additions, partitions, repairs or improvements to the Licensed Premises or leasehold improvements in or to the Licensed Premises except with the prior written approval of the Licensor. 1

91 3. Examination of the Premises. The Licensee shall have an opportunity to examine the Licensed Premises before execution of this License. 4. Licensed Premises. The Licensor hereby licenses the Licensed Premises to the Licensee and the Licensee hereby licenses the Licensed Premises from the Licensor for the License Fee and upon the terms and conditions contained in this License. 5. Term. Licensee may use the Licensed Premises for a 1 year term, from and including June 15, 2016 to and including June 14, 2017 (the Term ). 6. License Fee. The Licensee shall pay to the Licensor in lawful money of Canada an annual License Fee as follows: One Dollar ($1.00) per year. Such License Fee shall be paid in full upon signing of this License. The Licensee covenants to pay the License Fee. 7. Taxes on License Fee. The Licensee shall pay to the Licensor an amount equal to any taxes imposed on the Licensor with respect to License Fee payable by the Licensee to the Licensor under this License. 8. Use of Licensed Premises. From and after the License Commencement Date, the Licensee shall use the Licensed Premises as a seasonal recreational daytime ATV trail for use by the public during the entire Term and for no other purpose. Trail users must possess a valid Ontario Federation of All Terrain Vehicles (OFATV) trail permit. The Licensee, at its sole cost and expense, shall be responsible for all signage related to the trail as per OFATV specifications as required by the Licensor ( Leasehold Improvements ) and such signage shall clearly indicate the permitted use of the Leased Premises by the public. Sections of the Licensed Premises may be closed by Licensor during maintenance and the Licensed Premises will be closed between November 15 and April 15 during each year of term of this agreement. The license granted by Licensor to Licensee shall only be valid between the times of one half (0.5) hours after dawn to one half (0.5) hour before dusk in each day between April 16 and November 14 of each year. Any changes to the approved uses of the property shall be presented to and are subject to the prior written approval of the Licensor, at its sole discretion. 9. Signage. The Licensee, at its sole cost and expense, shall be responsible for all signage related to the trail as per OFATV specifications as required by the Licensor ( Leasehold Improvements ) and such signage shall clearly indicate the permitted use of the Leased Premises by the public. All Leasehold Improvements shall immediately upon their placement become the property of the Licensor. The Licensee shall indemnify the Licensor and save it harmless from all loss, cost, damage or expense suffered or incurred by the Licensor by reason of such signage, or the erection, operation or maintenance thereof by the Licensee. The Licensee shall be responsible for the installation of the signs and shall arrange with the Licensor a mutually acceptable time for installation. 2

92 10. Licensee s Conduct. The Licensee shall manage the Licensed Premises in accordance with the standards of the OFATV and in accordance with Blandford- Blenheim Township By-law TO REGULATE THE OPERATION OF ALL TERRAIN VEHICLES (ATV S) ON MUNICIPAL HIGHWAYS, as amended from time to time. 11. Licensee s Obligations. The Licensee covenants that the Licensee shall maintain the Licensed Premises in a state of good repair and condition at least equal to the state of repair of the Licensed Premises as of the date of this License. 12. License Renewal. At the end of the Term the Licensee shall have the option to request a renewal of this License. Such renewal shall be at the sole option of the Licensor and, in the event that the Licensee shall exercise the option as aforesaid and the Licensor approves such renewal, then this License shall renew upon the same terms and conditions as contained in this License. 13. Dispute Resolution. The Licensor and the Licensee agree to follow the dispute resolution process outline in this Section 13 should any dispute arise concerning the Licensee s use of the Licensed Premises or any portion thereof. First, the parties agree that the area of concern shall be addressed with a view to resolution in an expedited, courteous and professional manner between the Licensor and the representative of the Licensee. Second if the matter cannot be resolved at the aforementioned stage, then the Licensor shall refer the matter in writing to the Township of Blandford-Blenheim Council, who may resolve the matter in any manner it sees fit. 14. License Termination. The Licensor reserves the right to terminate and revoke this License if the parties are unable to resolve any disputes during the Term. Furthermore, the Licensee agrees that the Licensor shall be entitled to immediately terminate this License at its sole discretion. 15. Insurance. The Licensee shall, at its sole cost and expense, take out and maintain in full force and effect, at all times throughout the Term, the following insurance: (i) All Risks insurance on property of every description and kind owned by the Licensee, or for which Licensee is legally liable, or which is installed by or on behalf of Licensee, on the Licensed Premises; and (ii) commercial general liability having the following characteristics: (1) a limit of liability of not less than Five Million Dollars ($5,000,000) per occurrence; (2) the Licensor shall be named as an additional insured; and (3) the policy may contain a provision for cross liability in respect of the named insured; (4) non-owned automobile coverage with a limit of at least Five Million Dollars ($5,000,000) with contractual non-owned coverage; and (5) completed operations coverage. All trail users must possess a valid Ontario Federation of All Terrain Vehicles (OFATV) trail permit which includes Five Million Dollar ($5,000,000.00) liability coverage. Any breach of the terms of this Section 15 shall constitute a breach of this License on the part of the Licensee. 3

93 16. Surrender of Licensed Premises. At the expiration or termination of the License the Licensee shall peaceably surrender and yield up to the Licensor the Licensed Premises in reasonable, substantial repair and condition in accordance with this License. All Leasehold Improvements and other trail related signage or fixtures shall be removed by Licensee, at its sole cost and expense. If not removed within one month of the expiration or termination of the License the Licensor may remove the signage and fixtures and dispose of such as they see fit. 17. Licensee Assignment and Subletting. The Licensee may assign this License in whole or in part, or sublet or licence all or any part of the Licensed Premises, provided the prior written consent of the Licensor is obtained, which consent shall be at the sole discretion of the Licensor. 18. Indemnification. The Licensee will indemnify the Licensor and save it harmless from and against any and all claims, actions, damages, liability and expense in connection with loss of life, personal injury and/or damage to property arising from or out of any occurrence in, upon or at the Licensed Premises, or the occupancy or use by the Licensee of the Licensed Premises or any part thereof, or occasioned wholly or in part by any act or omission of the Licensee, its agents, contractors, employees, servants, licensees or concessionaires or by anyone permitted to be on the Licensed Premises by the Licensee. In case the Licensor shall be made a party to any litigation commenced by or against the Licensee, then the Licensee shall protect and hold the Licensor harmless and shall pay all costs, expenses and reasonable legal fees incurred or paid by the Licensor in connection with such litigation. The Licensee shall also pay all costs, expenses and reasonable legal fees that may be incurred or paid by the Licensor in enforcing the covenants and agreements in this License. 19. Notices. Any notices, demands and other communications hereunder shall be in writing and shall be deemed to have been given if delivered personally or if mailed registered or certified mail to the address noted at the beginning of this License Agreement. 20. Authorization. The Licensor and the Licensee covenant that each of them has the authority to enter into this License. 21. No Partnership or Agency. It is not intended that any agency be established between the Licensor and the Licensee. 22. Amendments. This License may not be amended except by instrument in writing signed by the Licensor and the Licensee. 23. Waivers. No waiver by either party of any breach by the other party of this License and no waiver by either party of any part of this License shall be a waiver of any subsequent breach or failure or of any other part of this License. 4

94 24. Severability. If any part of this License shall, to any extent, be invalid or unenforceable, the remainder of this License other than those to which it is held invalid or unenforceable shall not be affected thereby and rather shall be separately valid and enforceable. 25. Changes Required by Context. This License shall be read with all changes of gender and number required by the context. 26. Entire Agreement. This License contains the whole agreement between the parties with respect to the subject matter of this License. There is no representation, warranty, collateral agreement or condition affecting the Licensed Premises or this License, other than as expressed in this License. 27. Applicable Law. This License shall be construed in accordance with the laws of the Province of Ontario. 28. Schedules. Schedule A - Map of Licensed Premises. All schedules attached hereto are included and form part of this License. 29. Assigns. All rights and liabilities herein granted to, or imposed upon the parties hereto, extend to and bind the successors and permitted assigns of the Licensor and the Licensee. 30. Survival. The termination or expiration of this License shall not affect the rights of the parties that accrued prior to the termination or expiration. Notwithstanding anything to the contrary contained in this License, all provisions of this License that by their terms survive or are capable of surviving this License, shall survive any termination or expiration of this License. The provisions of this section shall not be in limitation of, and the parties shall retain, any other right or remedy under this License or at law or in equity. 31. Independent Legal Advice. For the purposes of this License the parties hereto acknowledge and agree that each party has had the opportunity and has been encouraged to obtain independent legal advice regarding the terms and particulars contained in this License, understand the nature and consequences of this License, and are signing this License voluntarily. [SIGNATURE PAGES FOLLOW] 5

95 IN WITNESS WHEREOF the parties have duly executed this License as of the date first above written. On behalf of the Licensor: THE CORPORATION OF the Township of Blandford-Blenheim Per: Name: Marion Wearn Title: Mayor Per: Name: Rodger Mordue Title: Clerk On behalf of the Licensee: GREAT LAKES ATV CLUB INC Witness Per: Name: Title: 6

96 Schedule A Map of Licensed Premises Indicates the extent of the licensed premises 7