Council Work Session Meeting Minutes February 17, City of Clearwater. City Hall 112 S. Osceola Avenue Clearwater, FL

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1 City Hall 112 S. Osceola Avenue Clearwater, FL Meeting Minutes Tuesday, February 17, :00 AM Council Chambers Council Work Session Page 1

2 Roll Call Present 5 - Mayor George N. Cretekos, Vice Mayor Doreen Hock-DiPolito, Councilmember Hoyt Hamilton, Councilmember Bill Jonson, and Councilmember Jay E. Polglaze 1. Call to Order Mayor Cretekos The meeting was called to order at 9:00 a.m. at City Hall. 2. Presentations Given. 2.1 Service Awards Six service awards were presented to city employees. The Council recessed from 9:04 a.m. to 9:06 a.m. to meet as the Pension Trustees. 3. Economic Development and Housing 3.1 Fiscal Year Economic Development Strategic Plan Report (WSO) Economic Development and Housing Assistant Director Denise Sanderson provided a PowerPoint presentation. In response to questions, Ms. Sanderson said Malwarebytes is not included in this report as they came to Clearwater during this fiscal year. The Department is ramping up business visits to find out more about the services local companies provide. Ms. Sanderson said there is a net migration of the laborshed coming into Clearwater, mostly from points north and south. Economic Development and Housing Director Geri Campos Lopez said the Department does not want to duplicate incubator efforts but rather fill in the gaps. Staff is evaluating the ecosystem to determine what is best for Clearwater. Ms. Sanderson said the LinkedIn daily updates are important to generate discussions. 4. Gas System 4.1 Approve a Services Agreement and Purchase Order, in the amount of $577,219, with Heath Consultants, Inc., to provide Leak/Corrosion surveys and meter maintenance, and authorize the appropriate officials to execute same. (consent) Clearwater Gas System (CGS) is requesting to use Heath Consultants to Page 2

3 perform gas leak surveys and corrosion inspections on CGS s natural and propane gas distribution pipeline system. In addition, Heath will perform preventive maintenance (i.e., sanding and painting) on natural gas meters at various customer locations. The inspection and maintenance work is required by Title 49 Code of Federal Regulations, Section 192 (49CFR192) and our Chapter of the FL Administrative Code. The Public Service Commission inspector verifies compliance on these items during the annual audit. Gas leak surveys consist of walking/riding along the gas distribution system to detect any natural gas/propane present in the air. These surveys must be conducted every year for the Business District and once every three years in Non-Business District locations. As part of the surveys, Heath will inspect customer gas meter sets to verify there is no visible corrosion. If any corrosion is present, they will perform the necessary maintenance based on the Price Schedule in Exhibit B of the Agreement. Heath was selected under Bid (Surveys and Corrosion Prevention Services). The Agreement will be a four-year term. During the first year, 100% of the survey work will be performed in all categories. Thereafter, one-third of the Non-Business District locations will be performed each year, along with one-third of the Atmospheric Corrosion survey in Business Districts. The fixed price bid for this survey work is $477,219. A $100,000 variable cost was added to cover the corrosion prevention services that will be required based on their bid price for meter repair and other related services. APPROPRIATION CODE AND AMOUNT: CGS has budgeted funds available in account codes for $404, (Pinellas Gas Maintenance) and for $173, (Pasco Gas Maintenance). 5. Police Department 5.1 Approve a Conditional Deed of Gift Contract between the United States of America, represented by the US Army TACOM Life Cycle Management Command (Donor) and the Clearwater Police Department (Donee) to accept a donation of M-1 Rifles to be used exclusively for ceremonial purposes and authorize the appropriate officials to execute same. (consent) The Secretary of the Army is authorized by federal law to conditionally lend or donate no more than 15 excess M-1 Rifles for ceremonial use to law enforcement agencies. As a condition of the donation, the law enforcement agency can only use the rifles at funerals and for other ceremonial purposes. The Secretary of the Army requires the law enforcement agency to sign a Page 3

4 Conditional Deed of Gift Contract outlining the conditions of the donation, including the indemnification of the US Army for any claims that may arise as a result of the law enforcement agency s use of the ceremonial weapons. In response to questions, Police Sergeant John Brown said the rifles are fully functional and will be inspected to ensure they are ready for use. The current rifles will be distributed to patrol officers. 6. Engineering 6.1 Award a construction contract to Kamminga and Roodvoets, Inc., of Tampa, Florida, in the amount of $677,624.20, for Countryside Manhole Rehabilitation and Repair ( UT), which is the lowest responsible bid received in accordance with the plans and specifications for this project; and authorize the appropriate officials to execute same. (consent) The City has initiated a comprehensive maintenance program to clean, inspect, rehab and repair existing sanitary sewer pipelines and manholes throughout the. The goal is to maintain the integrity of the sanitary sewer system and minimize disruptions in service to our citizens. As part of this program, staff has identified a number of sanitary manholes in the Countryside area that are sunken and damaging the adjacent pavement. This work includes the rehabilitation of 31 sanitary sewer manholes and the replacement of 11 sanitary sewer manholes at various locations. The portion related to the rehabilitation of the existing sanitary sewer manholes will be to repair the sanitary sewer manholes to eliminate infiltration, provide corrosion protection, repair voids and to restore the structural integrity of each manhole. The portion related to the replacement of existing sanitary sewer manholes will consist of the removal of the existing manhole and the installation of a new pre-cast manhole, restore existing road surface and deliver a fully functional system. The construction under this contract will be completed within six months from the Notice to Proceed date. The s Public Utilities Department Wastewater Collection Division is responsible for owning, operating and maintaining the wastewater collection system including all gravity pipe lines and manholes that convey the raw sewage to the lift stations and or City s wastewater treatment facilities. APPROPRIATION CODE AND AMOUNT: $677, Funds are available in Utility Renewal and Replacement project, , Page 4

5 Sanitary Sewer R and R, in amount of $677,624.20, In response to questions, Engineering Manager Rob Fahey said only the intersections where the manholes identified in the project area will be resurfaced. The soil borings in Countryside identified subsurface conditions unique to that area. The City will over-excavate the identified area and provide soil to prevent sinking. 6.2 Approve a Utility Work By Highway Contractor Agreement with the State of Florida Department of Transportation (FDOT), in the amount of $655,177.29, for the modification of city facilities under SR 60 / 595 (Alt US 19) Court Street West Bound from West of Chestnut Street to East end of Memorial Causeway Bridge, Chestnut Street - East Bound from East end of Memorial Causeway Bridge to Court Street and Court Street - Two-Way from Chestnut Street to Missouri Avenue Improvement Project, authorize the appropriate officials to execute same and adopt Resolution The Florida Department of Transportation (FDOT) has designed the improvements of S.R. 60 / 595 (Alt US 19) Court Street West Bound from West of Chestnut Street to East end of Memorial Causeway Bridge, Chestnut Street - East Bound from East end of Memorial Causeway Bridge to Court Street and Court Street - Two-Way from Chestnut Street to Missouri Avenue. The proposed improvements will include resurfacing the existing roadway, replacing the existing signal by mast arm and upgrading the drainage system. Construction is currently anticipated to begin Summer of This roadway improvement project will necessitate the replacement, repair or cure-in-place lining of gravity sanitary sewer pipes within the project limits. The s Engineering Department has coordinated the design prepared by URS Corporation (an Engineer of Record) for these utility accommodations with FDOT representatives. FDOT will receive bids for the combined roadway improvement and utility relocation work and make award of bid to the low bidder. The resolution authorizes the City to enter into a Utility Work by Highway Contractor Agreement (UWHCA) to have the work bid and constructed with the FDOT contract. The amounts included on this agenda item are the engineer s preliminary estimate, and are subject to change as the design progresses. The exact costs will be determined by the contractor s bid and may vary from this amount. Project will be competitively bid by FDOT. The engineer s estimate is: Page 5

6 Capital Project Amount: Sanitary Utility Work $450, Road Restoration $204, Total $655, APPROPRIATION CODE AND AMOUNT: $450, $204, Funds are available in Utility Renewal and Replacement project in , Sanitary Utility Relocation Accommodation in the amount of $450, and $204,401 in Capital Improvement Program project , Streets and Sidewalks, for total funding in the amount of $655, In response to questions, Engineering Manager Rob Fahey said the project should start at the end of the summer. The City does not have control over FDOT s project schedule. 6.3 Approve a work order to Engineer of Record (EOR) Interflow Engineering, LLC, of Tampa, Fl, in the amount of $603,946; a Cooperative funding agreement between Southwest Florida Water Management District (SWFWMD) and the in the amount of $1,750,000 for East Gateway Improvements, and authorize the appropriate officials to execute same. (consent) Stormwater and Sanitary Sewer Systems in the East Gateway neighborhood are nearing the end of their useful life spans. This work order provides for design and permitting of Stormwater and Sewer Systems which will replace both systems, along with installing a baffle box on the storm system to collect leaves, debris, and sediment so materials can be hauled off site for disposal. In addition, a portion of the potable water system will be replaced. Design phase is anticipated to be completed by July 2016 with construction phase scheduled for completion by November The Cooperative Funding Agreement between the and SWFWMD includes reimbursement up to 50% of the cost of design and construction up to a maximum of $1,750,000. APPROPRIATION CODE AND AMOUNT: $404, $ 27, $110,353 Page 6

7 $ 61,125 First quarter amendments will establish Capital Improvement Program (CIP) project , East Gateway Improvements with budget, only, of $750,000 of SWFWMD Grant and transfer $750,000 from CIP , Stevenson Creek to match the Grant. Sufficient funding is available in Utility Renewal and Replacement projects in amounts of $27,788 from , Sanitary Utility Relocation Accommodation, $110,353 from , Sanitary Sewer R and R, and $61,125 from , Water Service Lines, for total funding in the amount of $1,699,266. Third quarter amendments will increase budget, only, in the amount of $1,000,000 of SWFWMD Grant and transfer $1,000,000 to match the grant from CIP , Alligator Creek Watershed Projects, to , East Gateway Improvements, to be available when SWFWMDs funding is available at October 1, 2015 in accordance with the grant agreement. 6.4 Approve the conveyance of a Distribution Easement to Duke Energy and a Communication Easement to Verizon Florida over city owned property located at 1140 Court Street; and authorize the appropriate officials to execute same. (consent) City Council approved the vacation of a portion of Brownell Street on October 2, There is a utility pole located within the vacated right-of-way that is used by Duke and Verizon to provide service to residents on Brownell Street. Both entities requested an easement over a portion of the vacated right-of-way. The two easements will provide for both companies to continue to maintain the facilities. The Duke easement also provides for Duke to supply electric energy service to Fire Station Fire Department 7.1 Approve the agreement between Phillies Florida LLC and the Fire and Rescue Department to provide emergency medical services at Bright House Field for 2015 baseball events as outlined in the agreement, and authorize the appropriate officials to execute same. (consent) The Phillies Florida LLC (Phillies Florida) will enter into an agreement with Clearwater Fire and Rescue (CFR) for the provision of EMS services for the 2015 Philadelphia Phillies spring training game; every 2015 Clearwater Threshers game; and for 10 selected special events designated by Phillies Florida in Page 7

8 There will be a mutually agreed-upon method of checking in and checking out at each game/event for billing purposes at the rate established in the agreement. The minimum time for each event will be four hours. Any time spent at the ball park after those four hours will be compensated at the hourly rate set forth in the agreement, and checked against the sign out time by the teams at the ballpark. CFR will provide monthly invoices to Phillies Florida for the services CFR provides pursuant to the agreement, which invoices will be paid within twenty days of receipt. The, to the extent permitted by applicable law, including, but not limited to Section , Florida Statutes, shall indemnify, defend and hold harmless Phillies Florida, and others noted in the agreement. CFR will document any incidents that may occur during the course of the performance of its obligations hereunder and, subject to applicable law, including, but not limited to, the Health Insurance Portability and Accountability Act of 1996 (HIPAA) Privacy and Security Rules, and use best efforts to get those treated to sign a medical information disclosure form legally authorizing CFR to provide copies of such documentation to Phillies Florida upon request. The term of the agreement shall be from the date it is signed through December 31, 2015; and either party may terminate as outlined in the agreement. 8. Planning 8.1 Approve the annexation, initial Future Land Use Map designation of Residential Low (RL) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 2116 Burnice Drive, 2152 Burnice Drive, and 2106 Pleasant Parkway; together with certain right-of-way of Burnice Drive; and pass Ordinances , and on first reading. (ANX ) These voluntary annexation petitions involve three parcels of land totaling acres. The parcels are occupied by single-family dwellings. The lots are located generally east of South Hercules Avenue and west of South Belcher Road, north of Lakeview Road and south of Druid Road. The applicants are requesting annexation in order to receive solid waste service from the City, and will connect to City sewer when it is available in the future, as part of the City s Belcher Area Sanitary Sewer System Extension Project Area. The properties are contiguous to existing city limits along at least one property boundary. It is proposed that the properties be assigned a Future Land Use Map designation of Residential Low (RL) and a zoning category of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed Page 8

9 annexations are consistent with the provisions of Clearwater Community Development Code Section E as follows: The properties currently receive water service from Pinellas County. Collection of solid waste will be provided to the properties by the City. The applicants will connect to the City s sanitary sewer service when it is available, and are aware of the sewer impact fee that must be paid in order to connect and the financial incentives available. The properties are located within Police District III and service will be administered through the district headquarters located at 2851 North McMullen Booth Road. Fire and emergency medical services will be provided to the properties by Station 49 located at 565 Sky Harbor Drive. The City has adequate capacity to serve these properties with sanitary sewer, solid waste, police, fire and EMS service. Water service will continue to be provided by the County. The proposed annexations will not have an adverse effect on public facilities and their levels of service; and The proposed annexations are consistent with and promote the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. Policy A Continue to process voluntary annexations for single-family residential properties upon request. The proposed Residential Low (RL) Future Land Use Map category is consistent with the current Countywide Plan designation of the properties. This designation primarily permits residential uses at a density of 5 units per acre. The proposed zoning district to be assigned to the properties is the Low Medium Density Residential (LMDR) District. The use of the subject properties are consistent with the uses allowed in the District and the properties exceed the District s minimum dimensional requirements. The proposed annexations are therefore consistent with the Countywide Plan and the City s Comprehensive Plan and Community Development Code; and The properties proposed for annexation are contiguous to existing City Page 9

10 limits along at least one property boundary; therefore, the annexations are consistent with Florida Statutes Chapter Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1940 Macomber Avenue; and pass Ordinances , and on first reading. (ANX ) This voluntary annexation petition involves a acre property consisting of one parcel of land occupied by a single-family dwelling. It is located on the west side of Macomber Avenue approximately 490 feet north of Sunset Point Road. The applicant is requesting annexation in order to receive solid waste service from the City, and will connect to City sewer as part of the City s Idlewild/The Mall Septic-to-Sewer Project. The property is contiguous to existing city boundaries to the north. It is proposed that the property be assigned a Future Land Use Map designation of Residential Urban (RU) and a zoning category of Low Medium Density Residential (LMDR). The Planning and Development Department determined that the proposed annexation is consistent with the provisions of Clearwater Community Development Code Section E as follows: The property currently receives water service from the City. Collection of solid waste will be provided to the property by the City. The applicant has paid the sewer impact fee in full, and is currently awaiting connection to the City sewer system. The property is located within Police District II and service will be administered through the district headquarters located at 645 Pierce Street. Fire and emergency medical services will be provided to this property by Station 51 located at 1720 Overbrook Avenue. The City has adequate capacity to serve this property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and The proposed annexation is consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4 Due to the built-out character of the, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Objective A.7.2 Diversify and expand the City s tax base through the Page 10

11 annexation of a variety of land uses located within the Clearwater Planning Area. Policy A Continue to process voluntary annexations for single-family residential properties upon request. The proposed Residential Urban (RU) Future Land Use Map category is consistent with the current Countywide Plan designation of this property. This designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent with the uses allowed in the District. The property meets the District s minimum lot width standard and meets the minimum lot size standard through the District s Flexible Development requirements. The proposed annexation is therefore consistent with the Countywide Plan and the City s Comprehensive Plan and Community Development Code; and The property proposed for annexation is contiguous to existing City boundaries to the north; therefore, the annexation is consistent with Florida Statutes Chapter Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1331 Union Street, 1921 and 1938 Macomber Avenue, 1925 North Betty Lane, and 1927 and 1936 Chenango Avenue; together with certain right-of-way of The Mall; and pass Ordinances , and on first reading. (ATA ) The Public Utilities Department is expanding sewer service into the Idlewild/The Mall neighborhood located generally east of Douglas Avenue and west of Kings Highway, north of Sunset Point Road and south of Union Street. This neighborhood contains a large concentration of properties within unincorporated Pinellas County. Subdivisions in this area include Brooklawn, Lange s Replat of Brown s Subdivision, and South Binghamton. To date, 47 properties have voluntarily annexed into the City as a result of this project and three more properties are currently in the process of annexing. Another 64 agreements to annex (ATAs) have been executed for properties not meeting annexation contiguity requirements but desiring to receive sanitary sewer service. This application includes the next group of parcels with recorded ATAs that have become contiguous in the Idlewild/The Mall Septic-to-Sewer Project area. It includes six ATAs signed by the current owners dating back to April of The Planning and Development Department is initiating this project to bring the properties into the City s jurisdiction in compliance with the terms and Page 11

12 conditions set forth in the agreements. The properties are occupied by 6 detached dwellings on acres of land. All properties are contiguous to existing City limits along at least one property boundary. The Development Review Committee is proposing that 0.90-acres of The Mall right-of-way from Union Street southerly approximately 450 feet not currently within the city limits also be annexed. It is proposed that all properties be assigned a Future Land Use Map designation of Residential Urban (RU), and a Zoning Atlas designation of Low Medium Density Residential (LMDR) District. The Planning and Development Department has determined that the proposed annexation is consistent with the provisions of Community Development Code Section E as follows: All of the properties currently receive water service from the City. Collection of solid waste will be provided to the properties by the City. All of the applicants have paid the sewer impact fee in full. Four of the applicants are already connected to the City s sanitary sewer system, and two others will be connected by the contractor soon. The properties are located within Police District II and service will be administered through the district headquarters located at 645 Pierce Street. Fire and emergency medical services will be provided to these properties by Station 51 located at 1720 Overbrook Avenue. The City has adequate capacity to serve the properties with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and The proposed annexation is consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4: Due to the built-out character of the, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Policy A.7.1.3: Invoke agreements to annex where properties located within enclaves meet the contiguity requirements of Florida Statutes Chapter 171. Objective A.7.2: Diversify and expand the City s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. The proposed Residential Urban (RU) Future Land Use Map category is consistent with the current Countywide Plan designation of the properties. The Residential Urban (RU) designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district to be assigned to the properties is the Low Medium Density Residential (LMDR) District. The uses of the subject properties are consistent with the uses allowed in the Low Medium Density Residential (LMDR) District. The properties located at 1331 Union Street, 1925 North Betty Lane, and 1936 Chenango Avenue all exceed the District s minimum development requirements. The properties located at 1921 and 1938 Macomber Avenue and 1927 Chenango Avenue meet the District s minimum dimensions through the Flexible Development Page 12

13 requirements. Therefore, the proposed annexation is consistent with the Countywide Plan, Clearwater Comprehensive Plan, and Clearwater Community Development Code; and The properties proposed for annexation are contiguous to existing City limits along at least one property boundary; therefore, the annexation is consistent with Florida Statutes Chapter Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1920 North Betty Lane, 1925 Chenango Avenue, and 1936 Macomber Avenue; together with certain right-of-way of North Betty Lane; and pass Ordinances , and on first reading. (ATA ) The Public Utilities Department is expanding sewer service into the Idlewild/The Mall neighborhood located generally east of Douglas Avenue and west of Kings Highway, north of Sunset Point Road and south of Union Street. This neighborhood contains a large concentration of properties within unincorporated Pinellas County. All properties in this area are in the South Binghamton subdivision. To date, 47 properties have voluntarily annexed into the City as a result of this project and three more properties are currently in the process of annexing. Another 58 agreements to annex (ATAs) have been executed for properties not meeting annexation contiguity requirements but desiring to receive sanitary sewer service. This figure excludes those properties being annexed through case ATA This application includes the next group of parcels with recorded ATAs that have become contiguous in the Idlewild/The Mall Septic-to-Sewer Project area. It includes three ATAs signed by the current owners dating back to July of The Planning and Development Department is initiating this project to bring the properties into the City s jurisdiction in compliance with the terms and conditions set forth in the agreements. The properties are occupied by 3 detached dwellings on acres of land. All properties are contiguous to city limits along at least one property boundary. The Development Review Committee is also proposing that 0.61-acres of North Betty Lane right-of-way from Sunset Point Road northerly approximately 450 feet not currently within the city limits also be annexed. It is proposed that all properties be assigned a Future Land Use Map designation of Residential Urban (RU), and a Zoning Atlas designation of Low Medium Density Residential (LMDR) District. The Planning and Development Department has determined that the proposed annexation is consistent with the provisions of Community Development Code Section E as follows: All of the properties currently receive water service from the City. Collection of solid waste will be provided to the properties by the City. All of the applicants have paid the sewer impact fee in full. Two of the applicants are already connected to the City s sanitary sewer system, and the third will be connected by the contractor soon. The properties are located within Police District II and service will be administered through the district headquarters located at 645 Pierce Street. Fire and emergency medical services will be provided to these properties by Page 13

14 Station 51 located at 1720 Overbrook Avenue. The City has adequate capacity to serve the properties with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and The proposed annexation is consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4: Due to the built-out character of the, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Policy A.7.1.3: Invoke agreements to annex where properties located within enclaves meet the contiguity requirements of Florida Statutes Chapter 171. Objective A.7.2: Diversify and expand the City s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. The proposed Residential Urban (RU) Future Land Use Map category is consistent with the current Countywide Plan designation of the properties. The Residential Urban (RU) designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district to be assigned to the properties is the Low Medium Density Residential (LMDR) District. The uses of the subject properties are consistent with the uses allowed in the Low Medium Density Residential (LMDR) District. All properties meet the District s minimum dimensions through the Flexible Development requirements; therefore, the proposed annexation is consistent with the Countywide Plan, Clearwater Comprehensive Plan, and Clearwater Community Development Code; and The properties proposed for annexation are contiguous to existing City limits along at least one property boundary; therefore, the annexation is consistent with Florida Statutes Chapter Approve the annexation, initial Future Land Use Map designation of Residential Urban (RU) and initial Zoning Atlas designation of Low Medium Density Residential (LMDR) District for 1930 Macomber Avenue; together with all right-of-way of Macomber Avenue; and pass Ordinances , and on first reading. (ATA ) The Public Utilities Department is expanding sewer service into the Idlewild/The Mall neighborhood located generally east of Douglas Avenue and west of Kings Highway, north of Sunset Point Road and south of Union Street. This neighborhood contains a large concentration of properties within unincorporated Pinellas County. The property in this area is in the South Binghamton subdivision. To date, 47 properties have voluntarily annexed into the City as a result of this project and three more properties are currently in the process of annexing. Another 55 agreements to annex (ATAs) have been executed for properties not meeting annexation contiguity requirements but Page 14

15 desiring to receive sanitary sewer service. This figure excludes those properties being annexed through case ATA This application includes one parcel with a recorded ATA that has become contiguous in the Idlewild/The Mall Septic-to-Sewer Project area. The current owner signed the ATA in July of The Planning and Development Department is initiating this project to bring the property into the City s jurisdiction in compliance with the terms and conditions set forth in the agreement. The property is occupied by one detached dwelling on acres of land and is contiguous to City limits along the north and the west. The Development Review Committee is proposing that 0.74-acres of Macomber Avenue right-of-way from Sunset Point Road northerly approximately 540 feet not currently within the City also be annexed. It is proposed that the property be assigned a Future Land Use Map designation of Residential Urban (RU), and a Zoning Atlas designation of Low Medium Density Residential (LMDR) District. The Planning and Development Department has determined that the proposed annexation is consistent with the provisions of Community Development Code Section E as follows: The property currently receives water service from the City. Collection of solid waste will be provided to the property by the City. The applicant has paid the sewer impact fee in full, and will be connected to the City s sanitary sewer system by the contractor soon. The property is located within Police District II and service will be administered through the district headquarters located at 645 Pierce Street. Fire and emergency medical services will be provided to the property by Station 51 located at 1720 Overbrook Avenue. The City has adequate capacity to serve the property with sanitary sewer, solid waste, police, fire and EMS service. The proposed annexation will not have an adverse effect on public facilities and their levels of service; and The proposed annexation is consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4: Due to the built-out character of the, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Policy A.7.1.3: Invoke agreements to annex where properties located within enclaves meet the contiguity requirements of Florida Statutes Chapter 171. Objective A.7.2: Diversify and expand the City s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. The proposed Residential Urban (RU) Future Land Use Map category is consistent with the current Countywide Plan designation of the property. The Residential Urban (RU) designation primarily permits residential uses at a density of 7.5 units per acre. The proposed zoning district to be assigned to the property is the Low Medium Density Residential (LMDR) District. The use of the subject property is consistent with the Page 15

16 uses allowed in the Low Medium Density Residential (LMDR) District. The property meets the District s minimum dimensions through the Flexible Development requirements; therefore, the proposed annexation is consistent with the Countywide Plan, Clearwater Comprehensive Plan, and Clearwater Community Development Code; and The property proposed for annexation is contiguous to existing City boundaries to the north and to the west of the property boundary; therefore, the annexation is consistent with Florida Statutes Chapter Approve the annexation, initial Future Land Use Map designations of Residential Low (RL), Residential Medium (RM), and Preservation (P)/Drainage Feature Overlay and initial Zoning Atlas designations of Low Medium Density Residential (LMDR), Medium Density Residential (MDR) and Preservation (P) for 1753 and 1756 Evans Drive, 1773 Owen Drive, 1800 Cardinal Drive, 2634 Woodring Drive, and 2735 and 2737 South Drive; together with certain right-of-ways of Evans Drive and South Drive; and pass Ordinances , , and on first reading. (ATA ) The Planning and Development Department identified an area within the Clearwater Planning Area with a large concentration of properties with Agreements to Annex (ATAs) that are eligible for annexation. These properties are located east of U.S. Highway 19, north of State Road 590, south of South Drive, and west of El Trinidad Drive. Subdivisions in this area include Virginia Grove Terrace, Carlton Terrace, and Pinellas Terrace. The Department identified a total of 189 properties in this area that could be annexed through a phased approach over several years, and to date 180 properties have been annexed. This application, which has been identified as Phase H of the overall annexation project, includes six properties. Current or previous owners of these properties entered into ATAs between 1983 and 2008 to obtain sanitary sewer service. The Planning and Development Department is initiating this project to bring the properties into the City s jurisdiction in compliance with the terms and conditions set forth in the agreements. The Phase H properties are occupied by 5 detached dwellings and 1 attached dwelling (2 units) on acres of land. All properties are contiguous to city limits along at least one property boundary. The Development Review Committee is proposing that approximately 0.44-acres of right-of-way throughout this area on Evans Drive and South Drive not currently within the city limits also be annexed. It is proposed that five properties be assigned a Future Land Use Map designation of Residential Low (RL), and 2735/2737 South Drive be assigned a Future Land Use Map designation of Residential Medium (RM). It is proposed that five properties be assigned the zoning designation of Low Medium Density Residential (LMDR) District with the exception of the 2735/2737 South Drive property where it is proposed that the parcel be assigned a zoning designation of Medium Density Residential (MDR). Additionally, the property at 1756 Evans Drive should also be assigned the Future Land Use Map designation of Preservation (P)/ Drainage Feature Overlay and a zoning designation of Page 16

17 Preservation (P) District, consistent with the boundaries of a drainage ditch which traverses this property. The Planning and Development Department has determined that the proposed annexation is consistent with the provisions of Community Development Code Section E as follows: The properties currently receive sanitary sewer service from the City and water service from Pinellas County. Collection of solid waste will be provided by the City. The properties are located within Police District III and service will be administered through the district headquarters located at 2851 N. McMullen Booth Road. Fire and emergency medical services will be provided to these properties by Station 48 located at 1700 Belcher Road. The City has adequate capacity to serve the properties with solid waste, police, fire and EMS service. Water service will continue to be provided by Pinellas County. The proposed annexations will not have an adverse effect on public facility levels of service; and The proposed annexation is consistent with and promotes the following objectives and policy of the Clearwater Comprehensive Plan: Objective A.6.4: Due to the built-out character of the, compact urban development within the urban service area shall be promoted through application of the Clearwater Community Development Code. Policy A.7.1.3: Invoke agreements to annex where properties located within enclaves meet the contiguity requirements of Florida Statutes Chapter 171. Objective A.7.2: Diversify and expand the City s tax base through the annexation of a variety of land uses located within the Clearwater Planning Area. The proposed Residential Low (RL), Residential Medium (RM), Preservation (P), and Drainage Feature Overlay Future Land Use Map categories are consistent with the current Countywide Plan designation of the properties. The Residential Low (RL) designation primarily permits residential uses at a density of 5 units per acre while the Residential Medium (RM) designation primarily permits residential uses at a density of 15 units per acre. The Preservation (P) and Drainage Feature Overlay categories proposed to be applied to 1756 Evans Drive recognize the watershed and drainage features on the property. The proposed zoning districts to be assigned to the properties are the Low Medium Density Residential (LMDR), Medium Density Residential (MDR), and the Preservation (P) Districts. The uses of the subject properties are consistent with the uses allowed in the Low Medium Density Residential (LMDR) and Medium Density Residential (MDR) Districts. The property located at 2735/2737 South Drive is an existing duplex which is consistent with the allowable density of the underlying Residential Medium Future Land Use designation. All setbacks meet Flexible Standard Development requirements while lot area and width could be accommodated through the Residential Infill Page 17

18 provisions of the MDR zoning district. The remaining properties exceed the minimum dimensional requirements of the Low Medium Density Residential (LMDR) District; therefore, the proposed annexation is consistent with the Countywide Plan, Clearwater Comprehensive Plan, and Clearwater Community Development Code; and The properties proposed for annexation are contiguous to existing City limits along at least one property boundary; therefore, the annexation is consistent with Florida Statutes Chapter Marine & Aviation 9.1 Award a contract for the New Airplane T-Hangars at Clearwater Airpark ( AP) to Cathey Construction and Development of Mexico Beach, Florida for the sum of $586,752.97, which is the lowest responsible bid received in accordance with the plans and specifications; approve the allocation of additional Penny for Pinellas funds in the amount of $25,000 as a 20% Florida Department of Transportation match, and authorize the appropriate officials to execute same. (consent) Two general contractors were pre-qualified to bid for this project and we received a bid from each. Cathey Construction and Development was the lowest competitive bidder, with a low bid of $586, On 4 June 2014, the approved the adoption of Supplemental Joint Participation Agreement (JPA) ARB48 with the State of Florida, Department of Transportation (FDOT), Resolution 14-12, to provide $400,000 (80%) of a $500,000 project cost to design and construct an aircraft T-hangar at Clearwater Airpark, and authorized $100,000 (20%) of Penny for Pinellas funds for the remaining project cost. The agreement is an FDOT grant with a reimbursable rate of 80/20. The State of Florida will reimburse the City for the State s share upon completion of the project. This project will replace the existing shade hangar D with a new T-hangar to allow aircraft currently utilizing the airpark, to rent enclosed space. The building of the T-Hangar will include design, concrete, electrical, plumbing, civil engineering, storm water management and the creation of an oily water recovery system for the hangar. This project is keeping with the approved Airpark Master plan and has the support of the Airport Advisory Board. Due to the lowest bid being higher than anticipated, the Florida Department of Transportation has agreed to fund an additional $100,000 with the City funding an additional $25,000 in order for the project to move forward. We are requesting that an additional $25,000 be made available from the Clearwater Penny for Pinellas fund to cover the City s 20% match. APPROPRIATION CODE AND AMOUNT: At first quarter, a budget amendment will increase current capital improvement project , Rehabilitation of Hangar D in the amount of $100,000 in FDOT Grant revenue; and $25,000 in matching funds from Penny for Pinellas Page 18

19 revenue will be transferred from the Special Development Fund to provide the additional funds needed for this contract. Staff was directed to provide a list of projects Cathey has constructed in the area. 10. Public Communications 10.1 Provide direction to staff on neighborhoods grant program. During the City Council s 2014 discussions, staff was directed to consider reinstating a neighborhoods grants program in the FY Budget. In consideration of reinstating grants, staff has discussed a number of potential approaches. Some options are highlighted below: A. Reinstate the Clearwater Awards for Neighborhoods (CAN) program - This option assumes a restoration of the CAN Program at an approximate cost of $300,000, inclusive of $25,000 for Neighborhood grants and recognition activities and 3 Full Time Equivalents (FTE). Staff does not recommend a reinstatement of the full CAN Program despite Council s Strategic Directive for Neighborhood Engagement. B. CAN Alternative - Develop a less expensive alternative to the CAN Program that provides grants within specific categories for pre-defined and approved improvements that address crime prevention through environmental design (CPTED), temporary public improvements for measurement of impact and response and/or beautification projects. Examples of these kinds of initiatives can be explored with neighborhoods and staff to develop a list of recommended grant projects. A ceiling for the program can be established by limiting the number and scope of projects or events. One concern for a program of this type is adding it in the absence of sufficient staff to administer the creation, execution and evaluation of the projects. Staff does not recommend grants to neighborhoods without appropriate oversight and accountability for the expenditure of public funds, but would also prefer not to recommend the addition of FTE(s) to accomplish a program. However, if Council is in agreement that some additional level of neighborhood engagement beyond status quo is appropriate, additional funding for a minimum of one FTE and grants will be necessary. C. Status Quo - The benefits of the CAN Program were considered highly successful during the program duration, but there was never a reliable way to calculate the program s benefits or the return on the investment. The budgetary cuts made during the recession years of Fiscal Year (FY) to the present were approached with the intention of sustaining the new levels of service - not Page 19

20 restoring previous programs, FTEs, expenditures, etc. once the economy improved and our revenues became healthier. For that reason, staff is supportive of maintaining the status quo. If City Council is interested in any level of grant program beyond the status quo, staff will provide funding in the FY Budget for their consideration within the context of Option B above and work within the context of existing staffing to the greatest extent possible. Neighborhoods Function History FY FTEs and funding in support of Neighborhood Services FY FTEs with a budget of almost $340,000 FY Staffing was reduced and the program was cut FY One FTE remained within the Public Communications Department FY The FTE was devoted only one-half time to neighborhood engagement. At its peak, Neighborhood Services managed an award-winning resident engagement program - Clearwater Awards Neighborhoods (CAN) that included an annual neighborhood conference and Clearwater Celebrates Neighborhoods Day. The CAN Program was funded with $25,000, annually. Individual neighborhoods could be awarded between $500 and $5,000. Grants were determined based upon participation in a mandatory orientation and programs within categories for the Mayor s Award of Excellence, City Council Award for Charity and Volunteerism, City Manager s Award for Beautification and the Director s Award for Creativity. Grants were also provided for a second tier of award categories for Best New Association, No Neighbor Left Behind, Hurricane/Safety Plan, Most Improved Association, Best Crime Watch Organization, Best Neighborhood Communications, Most Attendance at City/State Conferences and Trainings, Adopt-A-Neighborhood and Most Healthy and Fit Neighborhood. Prior to the CAN Program, a previous grant program provided funding in the timeframe for neighborhood identification improvements, including landscaping, signage, flagpoles, monuments and related neighborhood identification and entrance features. In addition to the elimination of all funding for the neighborhood identification program, the City discontinued a previous agreement process for neighborhoods to carry insurance for the identification Page 20

21 features located within City rights-of-way. In 2014, City Council discussed the status of the remaining right-of-way installations/features and determined that the neighborhoods would no longer be responsible for carrying liability insurance naming the City an additional-insured party for the installations/features. However, that determination was based on the understanding that no new additional installations had been or would be placed within the city rights-of-way. In response to questions, Public Communications Director Joelle Castelli said staff tries to attend key neighborhood association meetings and visit all neighborhood parties during Neighborhoods Day. Assistant City Manager Jill Silverboard said staff did not feel the General Fund is healthy enough to add an FTE. Staff is exploring ideas how the City can assist neighborhoods address code challenges temporarily. In response to a suggestion, the City Manager said interns require more support as they need to be managed. He did not recommend structuring this program with an intern. Discussion ensued with support expressed to explore efforts to recognize neighborhoods that is a step above the status quo and look into resources needed to address code challenges facing neighborhoods. Staff was directed to provide detailed proposal, that includes cost, to implement Option B. 11. Solid Waste 11.1 Award a contract (Purchase Order) for $801, to Kenworth of Central Florida located in Orlando for the purchase of two 2015 Autocar ACX CNG Automated Side Loaders and one 2015 Autocar ACX CNG Rear Loader for Solid Waste s Replacement Vehicles, in accordance with the Florida Sheriff s Contract , 2.564(1)(d), Code of Ordinances-Other Governmental Bid; authorize lease purchase under the City s Master Lease Purchase Agreement, or internal financing via an interfund loan from the Capital Improvement Fund, whichever is deemed to be in the City s best interest; and authorize the appropriate officials to execute same. (consent) The two Autocar Automated Side Loaders and one Autocar Rear Loader will be Page 21