Nicole Pincombe, Director of Finance/Treasurer, City Manager s Office General Fees and Charges By-law Update

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1 Public Report To: From: Report Number: Finance Committee Nicole Pincombe, Director of Finance/Treasurer, City Manager s Office FIN Date of Report: June 5, 2014 Date of Meeting: June 19, 2014 Subject: 2014 General Fees and Charges By-law Update File: C Purpose The purpose of this report is to obtain Council approval for the amendments to the City s General Fees and Charges By-law ( By-law ). 2.0 Recommendation That the Finance Committee recommends to City Council: That the changes to the General Fees and Charges By-law as outlined in Report FIN dated June 5, 2014 be approved and the amending General Fees and Charges Bylaw be approved. 3.0 Executive Summary The General Fees and Charges By-law is subject to periodic reviews to ensure the City of Oshawa s ( City ) fees are responsible and reasonable based on the cost to deliver the City s programs and services as well as ensuring the City s fees are in line with our comparator municipalities. The last comprehensive review of the General Fees and Charges By-law was undertaken in December 2011 through Report CM Update to the General Fees and Charges By-law and Amending Traffic By-law. Council as part of this review approved changes to City Clerk Services Fees, Municipal Law Enforcement and Licensing Fees, Cemetery Fees, Road Operations Fees and Airport Fees. 2

2 Report to Finance Committee Meeting Date: June 19, 2014 Page 2 In January 2013, Council reviewed Report CM Recreation and Parks Fees 2013 Update and approved changes to Parks and Recreation Fees and implemented an annual indexing of the majority of the Parks and Recreation Fees. In November 2013, Council reviewed Report DS Proposed Amendments to the General Fees and Charge By-law Related to Certain Planning Application Fees and authorized changes to various planning application fees. Staff have completed a comprehensive review of the City s General Fees and Charges By-law. This report includes recommended changes to the General Fees and Charges By-law to ensure that the By-law is current and accurately reflects the services being provided, and the fees more closely reflect the cost to provide these services. 4.0 Input from Other Sources The information in the fee schedules has been provided by the respective departments. Legal Services was consulted in the preparation of this report and has reviewed the attached amending By-law. 5.0 Analysis Section 391 of the Ontario Municipal Act, 2001 permits a municipality to pass By-laws imposing fees or charges on persons, (a) for services or activities provided or done by or on behalf of it; (b) for costs payable by it for services or activities provided or done by or on behalf of any other municipality or local board; and (c) for the use of its property including property under its control. On February 24, 2003, Council approved By-law and attached Schedules A, B, C and D to establish and require payment of various fees and charges. These Schedules detailed user fees for specific city services. Council has approved amending by-laws since February 2003 to update some of the fees included in the By-law. Staff have completed a comprehensive review of the City s General Fees and Charges By-law. This report includes recommended changes to the General Fees and Charges By-law to ensure that the By-law is current and accurately reflects the services being provided, and the fees more closely reflect the cost to provide these services, and the fees being charged by the City. The recommended changes to the City s General Fees and Charge By-law outlined in this report are aligned with the City s guiding principles of financial stewardship including: Being proactive and innovative in providing cost effective core programs, services and facilities responsive to community needs while living within our means; Focusing attention on critical areas; Making informed decisions that support sustainability; 3

3 Report to Finance Committee Meeting Date: June 19, 2014 Page 3 Ensuring responsible taxation; and Ensuring a sound and sustainable financial future. Attachment 1 is the proposed amending General Fees and Charges By-law that reflects the recommended fee changes outlined in this report. 5.1 Public Notification The Notice to the Public By-Law states The Notice to the Public shall be posted on the Notices Pages of the City s Web Site for at least the two-week period immediately preceding the Council or Standing Committee meeting at which the matter will be considered and an opportunity is provided for members of the public to speak to the matter. In accordance with the City s Notice to the Public By-law, notices were placed on the City Page of the June 4, 2014 edition of the Oshawa this Week and Oshawa Express. A copy of the ad, report and draft amending by-law were posted on the City s website on June 5, Administrative Changes to By-law Article 1 (i) of the General Fees and Charges By-law includes a listing of all the schedules included in the By-law. In January 2013, Council approved the transfer of certain Park and Recreation Fees from Schedule B to Schedule B.1 to facilitate a different indexing schedule. Schedule B.1 needs to be added to Article 1 (i) of the General Fees and Charges By-law so that the list of Schedules is comprehensive. As part of the January 2013 review of the Parks and Recreation Fees, the General Fees and Charges By-law was amended to include Article 5.2 (b) which provided rounding parameters for the annual indexing of Admission Rates, Level 1 Memberships and Level 2 Memberships fees to eliminate the need to deal with pennies. In early 2013, the federal government began to phase out the penny from the Canadian coinage system. In response, Council endorsed a policy to round down cash transactions to the nearest five-cent increment effective April 1, As a result of adopting this policy, Article 5.2 (b) of the General Fees and Charges By-law is redundant and it is recommended that it be deleted. 5.3 City Clerk Services Fees Table 1 outlines the recommended changes to City Clerk Services fees. Justification for the changes is reflected in the table. 4

4 Report to Finance Committee Meeting Date: June 19, 2014 Page 4 Table 1 Service Provided Current Fee Proposed Fee Timing Council/Committee $10.00 N/A Audio Recordings per meeting The City is currently charging $10.00 for audio recordings of Council/Committee meetings. It is recommended that this fee be included in the amending General Fees and Charges By-law to reflect current practice. Charging for Council and Committee audio recordings ensures the City recovers the costs to provide this service to members of the public. Voters List (Paper Copy) Election Maps The first copy is distributed free of charge. Each subsequent paper copy is $10.00 per ward. The first copy is distributed free of charge. Each subsequent paper copy is $10.00 per ward. $70.00 per list $20.00 per set of maps Effective for the 2014 Municipal Election, Voters' Lists and Election Maps will be distributed to the registered candidates in an electronic format free of charge. No paper copies will be provided unless requested by a candidate and will be subject to the proposed fees outlined above which reflect the City s cost to provide the lists and maps. Freedom of Information Requests $5.00 As established by the Municipal Freedom of Information and Protection of Privacy Act and regulations thereunder The fee for Freedom of Information Requests is established by the Municipal Freedom of Information and Protection of Privacy Act. The recommended change ensures that the By-law is consistent with the Act. It is recommended that the amendments outlined in Table 1 be included in the amending General Fees and Charges By-law. 5

5 Report to Finance Committee Meeting Date: June 19, 2014 Page Finance Services Finance Services completed a comprehensive review of the fees it currently charges. Based on this review, staff are recommending two changes to the fees as outlined in Table 2. Justification for the changes is reflected in the table. Table 2 Service Provided Current Fee Proposed Fee Timing Fee to Mortgage Companies that remit payment of their customers' property taxes Ownership Changes to Existing Tax Accounts $7.00 per property $10.00 per property $10.00 $15.00 January 1, 2015 January 1, 2015 The purpose of the increasing fees identified is to recover the increasing costs of providing the service. These fees are comparable or below fees charged by Durham lakeshore municipalities. It is recommended that the amendments outlined in Table 2 be included in the amending General Fees and Charges By-law. 5.5 Legal Services Legal Services completed a comprehensive review of the fees included in the current General Fees and Charges By-law. Based on this review, it is recommended that the fees be updated to reflect the cost to provide the service and fee descriptions be modified to provide clarification of fees based on current practices. Table 3 outlines Legal Services Fees in the current General Fees and Charges By-law and Table 4 outlines the proposed changes. 6

6 Report to Finance Committee Meeting Date: June 19, 2014 Page 6 Table 3 Service Provided Processing Site Plan Agreement and related legal documents Processing Subdivision Agreement and related legal documents Processing Simple Agreement (agreement of purchase and sale, encroachment agreements, etc.) Processing Complex Agreement Processing Simple By-law Current Fee $ (assumes an average of 3 hours) $ (assumes an average of 10 hours) $ (assumes an average of 4 hours) $1, (assumes an average of 15 hours) $ (assumes an average of 2 hours) Table 4 Service Provided Processing Site Plan, Condominium, Part Lot Control, Land Division and Servicing agreements, and any related legal documents Processing Amending Site Plan, Rescinding Agreements and any related legal documents Processing Subdivision Agreement and related legal documents Proposed Timing $ $ $1, It is recommended the amending General Fees and Charges By-law delete the fees in Table 3 and that they be replaced with the fees in Table Parks and Recreation Fees Recreation recently introduced fees for the rental of City event spaces, batting cage and pitching machine rentals, couples dance classes, fees for an additional family member to join a parent/child class, and fees for Grandview Special Needs private and group 7

7 Report to Finance Committee Meeting Date: June 19, 2014 Page 7 aquatic lessons. These new fees are not included in the current General Fees and Charges By-law. Table 5 outlines these specific fees. Table 5 Service Provided Proposed Fee Timing City Event Vendor Fee - Small Event (Under 10,000 Participants) 10x10 foot space City Event Vendor Fee - Canada Day 10x10 foot space City Event Vendor Fee - Canada Day 10x20 foot space City Event Vendor Fee - Canada Day 10x40 foot space City Event Vendor Fee - Canada Day 10x60 foot space City Event Vendor Fee - Canada Day larger than 10x60 foot space up to a maximum of 60x60 foot space $ per event $ per event $ per event $ per event $1, per event $1, per event The above noted services are not provided by the other Durham lakeshore municipalities and therefore, no comparators are available. Equipment Fee: Batting Cage/Pitching Machine $16.55 Couples Dance Class $11.95 (per couple) The proposed Couples Dance Class fee is 1.5 times the current Adult Dance fee of $7.97. $21.42 (per additional Additional Family Member family member per program) The above noted fee relates to adding an additional family member joining a class/program set up for one adult and one child. Grandview Special Needs - Private Lessons $33.98 (per hour) 8

8 Report to Finance Committee Meeting Date: June 19, 2014 Page 8 Service Provided Proposed Fee Timing Grandview Special Needs - $7.29 Group Lessons (per hour) Grandview Group Lesson Rate is 65% of group lessons. Council on January 31, 2013, through Report CM Recreation and Parks Fees 2013 Update directed amendments be made to Schedules B and B.1 of the General Fees and Charges By-law be made. As part of this review, the fees outlined in Table 6 were erroneously removed from the General Fees and Charges By-law. It is recommended that the fees in Table 6 be included in the amending General Fees and Charges By-law to reflect current practice. Table 6 Service Provided Proposed Fee Timing Badminton Court Rental $14.36 per hour Squash Court Rental $14.36 per 40 minutes Tennis Court Rental $23.19 per hour Council on December 5, 2013, through Report CS New Quality Standard Installation and Maintenance of Commemorative Trees, approved increasing the fee for a Commemorative Tree from $500 to $600 and that the fee increase be included in the next update to the General Fees and Charges By-law. Consistent with this direction it is recommended that the following fee outlined in Table 7 be included in the amending General Fees and Charges By-law. Table 7 Service Provided Current Fee Proposed Fee Timing Commemorative Tree in parkland $ includes the supply and installation of a 60mm caliper tree with commemorative plaque $ includes the supply and installation of a 60mm caliper tree with commemorative plaque Table 8 outlines recommended changes to existing Parks and Recreation Fees. Justification for the changes is included in the table. 9

9 Report to Finance Committee Meeting Date: June 19, 2014 Page 9 It is also recommended charges related to Swim Test Cards not be subject to the 3% annual increase effective April 1 each year. Service Provided Current Fee Proposed Fee Timing Swim Test Cards no charge $4.43 Sep 1, 2014 It is recommended that the Swim Test Card not be subject to the 3% annual indexing. Ajax currently charges $5.00 for swim test cards. Adult Hockey League $5, (per Team per Season) Table 8 $ (per Team per Game) Adult Hockey League fee adjusted to reflect impact of fluctuation in number of games per season. Rates within Durham Region offered by other municipalities and private organizations range from $200-$250 per game. The Recreation Access Membership Program (RAMP) was introduced in 2006 to provide subsidy to adults with permanent disabilities for access to recreation programs. In 2008, Council approved through Report CS Recreation Access Membership Program (RAMP) Proposed Family Membership, the expansion of the program to include Family Memberships. The program allows Oshawa residents who meet the eligibility criteria free access to a Level 1 Membership (leisure swim, leisure skate, walk/run) and a 35% discount on Level 2 Membership (Fitness Centre) and instructional recreation programs. The RAMP fees outlined in the current General Fees and Charges By-law do not calculate exactly to a 35% discount on Level 2 Memberships. It is recommended that the amendments outlined in Table 9 be included in the amending General Fees and Charges By-law. Table 9 Service Provided Current Fee Proposed Fee Timing RAMP Level 2 Memberships Child/Youth Daily 1 Month Pass 3 Month Pass 6 Month Pass 12 Month Pass $4.12 $33.01 $82.50 $ $ % of the Child/Youth Level 2 membership fees for the same length of time 10

10 Report to Finance Committee Meeting Date: June 19, 2014 Page 10 Service Provided Current Fee Proposed Fee Timing RAMP Level 2 Memberships Adult Daily 1 Month Pass 3 Month Pass 6 Month Pass 12 Month Pass RAMP Level 2 Memberships Family Daily 1 Month Pass 3 Month Pass 6 Month Pass 12 Month Pass $4.12 $33.01 $82.50 $ $ $4.12 $33.01 $82.50 $ $ % of the Adult Level 2 membership fees for the same length of time 65% of the Family Level 2 membership fees for the same length of time RAMP fee adjustments are based on the Council approved RAMP program. Table 10 outlines new services and programs that Parks and Recreation staff are recommending be provided to respond to client demands. Justification for these fees are reflected in the table. Table 10 Service Provided Current Fee Proposed Fee Timing Athlete Use of Track & Field Facilities (Javelin/Shot Put) Not currently offered $6.14 Same as Level 2 Adult Drop in rate. Piano Rental Fee Not currently offered $33.10 Consistent with the sound system rental fee. General Fitness $9.58 Not currently offered Parent & Child (per hour) General Adult & Child/Youth rates were combined to provide one fee. Specialty Fitness $11.81 Not currently offered Parent & Child (per hour) Specialty Adult & Child/Youth rates were combined to provide one fee. Table 11 includes changes to the wording of the fee descriptions for Parks and Recreation fees to provide greater clarity to clients. 11

11 Report to Finance Committee Meeting Date: June 19, 2014 Page 11 Table 11 Current Fee Title Revised Fee Title Current Fee Timing Indoor and Outdoor Indoor Track- Track - Adult Adult Lane Rental $39.78 Indoor Track- Child/Youth Indoor and Outdoor Track - Child/Youth Lane Rental $35.03 It is recommended that the amendments outlined in Table 5, 6, 7, 8, 9, 10 and 11 be included in the amending General Fees and Charges By-law. 5.7 Cemetery Fees Attachment 2 outlines the recommended changes to Cemetery fees. These changes are based on a review of fees charged by comparator cemeteries and reflect the cost to provide the service. Cemetery fees have not been increased since January It is recommended that the amendments outlined in Attachment 2 be included in the amending General Fees and Charges By-law. 5.8 Municipal Parking System Fees Council on September 28, 2013, through Report CS Municipal Parking System- Parking Rates approved amendments to the General Fees and Charges By-law to increase McMillan Parkade monthly fees by 10% annually until the rate charged was identical to the rate charged at the other municipal parkades. Based on the annual indexing of 10%, the McMillan Parkade fee is now equal to the fee charged at the other parkades. The increase to the McMillan Parkade fee is not reflected in the current General Fees and Charges By-law. Consistent with Council s previous direction it is recommended that the fee outlined in Table 12 be included in the General Fees and Charges Amending By-law. Table 12 Service Provided Current Fee Proposed Fee Timing Parking-McMillan Parkade $77.00 $

12 Report to Finance Committee Meeting Date: June 19, 2014 Page 12 Council on April 30, 2012, through Report CS Proposed Long Term Volume Discount Parking Rate directed that the Long Term Volume Discount Parking Rates outlined in Table 13 be established. These Long Term Volume Discount Parking Rates are not reflected in the current General Fees and Charges By-law. Consistent with this direction it is recommended that the following fees outlined in Table 13 be included in the amending General Fees and Charges By-law. Table 13 Service Provided Current Fee Proposed Fee Timing 15% discount per month with 35+ Parking-Volume permits, or Not applicable Discounts $50 per month with 200+ permits and two year commitment 5.9 Curb Cuts Public Works Services completed a comprehensive review of the City s curb cut fees included in the current General Fees and Charges By-law. Based on this review, it is recommended that the fees be updated to reflect the cost to provide the service and fee descriptions be modified to provide clarification of fees based on current practices. Based on current practices, minimum curb cuts lengths have changed from a minimum of 2 metres to a minimum of 3 metres and the City no longer provides back cutting services. Table 14 outlines the curb cut fees in the current General Fees and Charges By-law that need to be changed and Table 15 outlines the proposed changes. Table 14 Service Provided Current Fee Timing Curb Cut - minimum charge (up to 2.0 m) $ Curb Cut - Price per metre (over 2.0 m) Curb Cut - Back Cut Minimum charge (up to 2.4 m) $85.00 $

13 Report to Finance Committee Meeting Date: June 19, 2014 Page 13 Service Provided Current Fee Timing Curb Cut - Price per metre for back cut (over 2.4 m) $ Table 15 Service Provided Current Fee Proposed Fee Timing Curb Cut - minimum charge (up to 3.0 metres) Curb Cut - price per each additional metre (over 3 metres) Curb Cut - minimum charge for second cut at same location (up to 3.0 metres) Not applicable Service based on minimum 2 metres Not applicable Service based additional cut over minimum 2 metres $ $27.00 $ $85.00 It is recommended the amending General Fees and Charges By-law delete the fees in Table 14 and that they be replaced with the fees in Table Road Occupancy Permits City Council on June 25, 2012, through Report CS Amendment to Road Occupancy By-Law directed that the Road Occupancy By-Law be updated to implement a permanent restoration practice for all utility cuts by Utility Service Providers within City road allowances and the General Fees and Charges By-law be amended accordingly. Consistent with this direction it is recommended that the following fees outlined in Table 16 be included in the amending General Fees and Charges By-law. Table 16 Service Provided Current Fee Proposed Fee Timing Road Occupancy Permit - Simple $50.00 $29.00 Road Occupancy Permit - Complex $ $

14 Report to Finance Committee Meeting Date: June 19, 2014 Page Fire Services Fees Fire Services completed a comprehensive review of the fees it currently charges. Based on this review, staff are recommending increased fees as outlined in Attachment 3. Fire Services fees were last increased in June The proposed fees reflect the cost to provide fire services. It is recommended that the proposed fee increases outlined in Attachment 3 be included in the amending General Fees and Charges By-law. As part of the fee review, Fire Services identified a new service that is not currently in the General Fees and Charges By-Law. It is recommended the amendment outlined in Table 17 be approved and included in the amending General Fees and Charges By-law. Table 17 Service Provided Proposed Fee Timing Fire Inspection as part of a Sales Transaction for a Single Family $75.00 per hour Dwelling Also, Fire Services identified fees in the current General Fees and Charges By-law that are for services that are covered by other fees in the By-law or are no longer provided. It is recommended that these fees, as outlined in Table 18, be removed from the General Fees and Charges By-Law. Table 18 Proposed Service Provided Current Fee Fee Timing Recharge services for air cylinders compressed $5.00 per unit Eliminate Inspections initiated by Oshawa Fire Services (other than accessory apartment and licensing inspections) no charge Eliminate Boarding/Lodging/ Rooming House (upon request) Foster Care (upon request) Group Home (annual licensing) Institutional (upon request) $65.00/hour $65.00/hour $65.00/hour $65.00/hour Eliminate Eliminate Eliminate Eliminate 15

15 Report to Finance Committee Meeting Date: June 19, 2014 Page 15 Service Provided Licensed Day Care Centre (upon request) Current Fee $65.00/hour Proposed Fee Eliminate Timing Private Home Day Care (upon request) $65.00/hour Eliminate Liquor Licensing and Occupant Load Requests $65.00/hour Eliminate Non-residential Occupancies (upon request) (Assembly, business/ personal/service, mercantile, industrial, etc.) Residential Occupancies (upon request) includes apartment, complex/condominium/hotel/motel etc. $65.00 Eliminate $65.00/hour Table 19 includes changes to the wording of the fee descriptions for Fire Services fees to provide greater clarity to clients. It is recommended that the amendments outlined in Table 19 be included in the amending General Fees and Charges By-law. Table 19 Service Provided Current Fee Proposed Fee Timing Two-unit residential retro (upon request) construction prior to November 16, 1995 Fires on or beside rail lines, as a result of the railroad leaving unattended ties burning or otherwise out of control fires, and failure to attempt to extinguish those fires that impinge on private or public properties (nonaccidental fires) Two-unit residential retro (upon request) Fires on or beside rail lines in which railroad materials or activities played a role in the cause or growth of the fire $75.00 per hour (minimum two hours) Recovery of cost outlay 16

16 Report to Finance Committee Meeting Date: June 19, 2014 Page Development Services Fees Permits for dumping of fill, removal of topsoil and/or alteration of grades are currently included in Schedule D.1 on the General Fees and Charges By-law. Schedule D.1 is not subject to annual indexing. The City has however been indexing these fees annually and therefore it is recommended that the City s General Fees and Charges By-law be updated to reflect the indexed fees that are currently being charged, and further, that the fees outlined in Table 20 be moved to Schedule D, from Schedule D.1 and therefore, subject to annual indexing. The recommended changes will ensure that these fees continue to recover the increasing costs to provide these services. Table 20 Service Provided Current Fee Proposed Fee Timing a) Permits for dumping of fill, removal of topsoil $ $ and/or alteration of for initial application for initial application grades; for a single lot for permit for permit with a residential building $75.00 for renewal of $89.61 for renewal consisting of one or two permit of permit dwelling units b) Permits for dumping of fill, removal of topsoil $ $ and/or alteration of for initial application for initial application grades; for a single lot for permit for permit with a residential building $ for renewal $ for renewal consisting of more than of permit of permit two dwelling units c) Permits for dumping of fill, removal of topsoil and/or alteration of grades; for a single vacant lot, zoned residential $ for initial application for permit $ for renewal of permit $ for initial application for permit $ for renewal of permit d) Any property $ $ for initial consisting of one or two for initial application application for lots, with a zoning for permit permit designation other than $ for renewal $ for renewal residential of permit of permit 17

17 Report to Finance Committee Meeting Date: June 19, 2014 Page 17 Service Provided Current Fee Proposed Fee Timing e) Permits for dumping of fill, removal of topsoil and/or alteration of grades; for any property consisting of three or more lots, with a zoning designation other than residential, and consisting of less than 0.1 hectare $ for initial application for permit $ for renewal of permit $ for initial application for permit $ for renewal of permit f) Permits for dumping of fill, removal of topsoil and/or alteration of grades; for any property which does not meet the criteria in items (a) through (e) above $ plus $25 per hectare, for initial application for permit $ for renewal of permit $ plus $29.87 per hectare, for initial application for permit $ for renewal of permit Table 21 includes changes to the wording of the fee description for an Engineering Services fee to provide greater clarity to clients. It is recommended that the amendments outlined in Table 21 be included in the amending General Fees and Charges By-law. Table 21 Current Fee Title Revised Fee Title Current Fee Timing Processing of Engineering Final Acceptance of City Services Processing of Engineering Final Acceptance of City Services including preparation of an assumption by-law and final reduction of Letter of Credit or Cash Securities $ Municipal Law Enforcement - Property Fees Table 22 includes changes to the description of a license fee to provide greater clarity to clients. It is recommended that the amendments outlined in Table 22 be included in the amending General Fees and Charges By-law. 18

18 Report to Finance Committee Meeting Date: June 19, 2014 Page 18 Table 22 Current Fee Title Revised Fee Title Current Fee Timing Two Unit House Two Unit House/ Accessory Apartment $ per registration 6.0 Financial Implications The General Fees and Charges By-law has not had a comprehensive update since December Many of the proposed fee revisions are to add fees currently being charged to the General Fees and Charges By-law. There have also been a number of recommendations made to clarify the fee descriptions for better understanding of the fee being charge. These types of changes do not have any financial impact as the City base budget includes these fees. The remaining proposed revisions to the General Fees and Charges By-law are required to ensure the City continues to recover the increasing costs to provide these programs and services. If approved, the proposed fee increases will be reflected in the 2015 budget, and have an annual impact of approximately $83,000 to $85,000 as outlined in Table 23. Table 23 Annual Financial Category Impact $ Comment City Clerk Services no impact Recommended fees already included in base budget Finance Services 58,800 Based on current volumes Legal Services 5,000 to 7,000 Impact dependent on volume of agreements. Parks and Recreation Services 7,700 Many recommended fees already included in base budget Cemetery Services 7,500 Based on current volumes Recommended fees already included Municipal Parking Services no impact in base budget Recommended fees already included Curb Cuts no impact in base budget Road Occupancy Permits no impact Recommended fees already included in base budget Fire Services 4,000 Based on current volumes Development Services no impact Recommended fees already included in base budget 19

19 Report to Finance Committee Meeting Date: June 19, 2014 Page 19 Category Annual Financial Impact $ Comment Total 83,000 to 85, Response to the Oshawa Strategic Plan This report responds to the Oshawa Strategic Plan goal of Economic Prosperity Ensure economic growth and a sound financial future, and specifically the theme Responsible Taxation and the strategy ensure cost effective and fairly priced quality core programs and services that are responsive to community needs. Nicole Pincombe Director of Finance/Treasurer Attachment 20

20 Attachment 1 By-law of The Corporation of the City of Oshawa Being a by-law to amend By-law , as amended, (the General Fees and Charges Bylaw ). WHEREAS: 1. Council of The Corporation of the City of Oshawa considers it desirable to amend further By-law , as amended, to revise the Schedules to By-law , as amended. NOW THEREFORE the Council of The Corporation of the City of Oshawa enacts as follows: 1. By-law , as amended, ( By-law ) is further amended by inserting B.1, after B in paragraph 1 (i). 2. By-law is further amended by inserting, Swim Test Cards after the senior admission and membership fees in paragraph 5.2 (a). 3. By-law is further amended by deleting paragraph 5.2 (b). 4. By-law is further amended by adding to the table CITY CLERK SERVICES in Schedule A the following row: Council/Committee Audio Recordings per meeting 5. By-law is further amended by deleting in Schedule A in the table CITY CLERK SERVICES the row Voters List (Paper Copy) and substituting the following: Voters List (Paper Copy) per list 6. By-law is further amended by deleting in Schedule A in the table CITY CLERK SERVICES the row Election Maps and substituting the following: Election Maps per set of maps 7. By-law is further amended by deleting in Schedule A in the table CITY CLERK SERVICES the row Freedom of Information Requests and substituting the following: Freedom of Information Requests As established by the Municipal Freedom of Information and Protection of Privacy Act and regulations thereunder 21

21 8. By-law is further amended by deleting in Schedule A in the table FINANCE SERVICES the row Fee to Mortgage Companies that remit payment of their customers property taxes and substituting the following effective January 1, 2015: Fee to Mortgage Companies that remit payment of their customers property taxes per property 9. By-law is further amended by deleting in Schedule A in the table FINANCE SERVICES the row Ownership Changes to Existing Tax Accounts and substituting the following effective January 1, 2015: Ownership Changes to Existing Tax Accounts By-law is further amended by deleting in Schedule C in the table LEGAL SERVICES the rows Processing Site Plan Agreement and related legal documents, Processing Subdivision Agreement and related legal documents, Processing Simple Agreement (agreement of purchase and sale, encroachment agreements, etc.), Processing Complex Agreement, and Processing Simple By-law and substituting the following: Processing Site Plan, Condominium, Part Lot Control, Land Division and Servicing agreements, and any related legal documents Processing Amending Site Plan, Rescinding Agreements and any related legal documents Processing Subdivision Agreement and related legal documents , By-law is further amended by adding to the table OUTDOOR FACILITY RENTALS NON SPORT USE in Schedule B the following rows: OUTDOOR FACILITY RENTALS SPECIAL EVENT VENDOR FEES City Event Vendor Fee Small Event (under 10,000 participants) 10x10 foot space City Event Vendor Fee Canada Day 10x10 foot space City Event Vendor Fee Canada Day 10x20 foot space City Event Vendor Fee Canada Day 10x40 foot space per event per event per event per event 22

22 City Event Vendor Fee Canada Day 10x60 foot space City Event Vendor Fee Canada Day Larger than 10x60 foot space and up to a maximum of 60x60 foot space 1, per event 1, per event 12. By-law is further amended by adding to the table EQUIPMENT RENTALS FLAT RATE EXCEPT WHERE NOTED in Schedule B the following rows: Batting Cage/Pitching Machine Piano Rental Fee By-law is further amended by adding to the section Dance & Drama General in the table COMMUNITY PROGRAMS PER HOUR EXCEPT WHERE NOTED in Schedule B the following row: Couples (per couple) 14. By-law is further amended by adding to the table COMMUNITY PROGRAMS PER HOUR EXCEPT WHERE NOTED in Schedule B the following row: Additional Family Member (per additional family member per program) 15. By-law is further amended by adding to the table INDOOR FACILITY RENTALS - SPORTS in Schedule B the following rows: TENNIS/BADMINTON AND SQUASH COURTS Badminton Court Rental Squash Court Rental Tennis Court Rental per hour per 40 minutes per hour 16. By-law is further amended by deleting in Schedule B in the table COMMEMORATIVE TREES AND BENCHES the row Commemorative Tree in parkland and substituting the following: Commemorative Tree in parkland includes the supply and installation of a 60mm caliper tree with commemorative plaque 17. By-law is further amended by adding to the table AQUATIC PROGRAMS- GENERAL PER HOUR EXCEPT WHERE NOTED in Schedule B the following rows: 23

23 Grandview Special Needs Private Lessons Grandview Special Needs Group Lesson Rate By-law is further amended by adding to the table ADMINISTRATIVE/ PROCESSING FEE FLAT RATE EXCEPT WHERE NOTED in Schedule B the following row effective September 1, 2014: Swim Test Cards By-law is further amended by deleting in Schedule B in the table ICE PROGRAM PER HOUR EXCEPT WHERE NOTED the row Adult Hockey League (per Team per Fall/Winter Season) and substituting the following: Adult Hockey League (per Team per Game) 20. By-law is further amended by deleting in Schedule B the section RAMP in the table ADMISSION AND MEMBERSHIP FEES LEVEL 2 (Enhanced Level 2 Fitness) and substituting the following: RAMP Membership Child/Youth (Subject to Eligibility) RAMP Membership Adult (Subject to Eligibility) RAMP Membership Family (Subject to Eligibility) 65% of the Child/Youth Level 2 membership fees for the same length of time 65% of the Adult Level 2 membership fees for the same length of time 65% of the Family Level 2 membership fees for the same length of time 21. By-law is further amended by adding to the table DROP IN FEES PER ADMISSION in Schedule B the following row: Athlete Use of Track and Field Facilities (Javelin/Shot Put) By-law is further amended by adding to the section General Fitness in table FITNESS PROGRAM in Schedule B the following row: Parent and Child By-law is further amended by adding to the section Specialty Fitness in table FITNESS PROGRAM in Schedule B the following row: Parent and Child

24 24. By-law is further amended by deleting in Schedule B in the table CIVIC DOME PER HOUR EXCEPT WHERE NOTED the row Indoor Track Adult and substituting the following: Indoor & Outdoor Track - Adult Lane Rental By-law is further amended by deleting in Schedule B in the table CIVIC DOME PER HOUR EXCEPT WHERE NOTED the row Indoor Track Child/Youth and substituting the following: Indoor & Outdoor Track Child/Youth Lane Rental By-law is further amended by deleting in Schedule B in the table UNION CEMETERY CEMETERY SERVICES SALE OF INTERMENTS (Care and Maintenance Included) all rows (including table headings) and substituting the following: UNION CEMETERY CEMETERY SERVICES SALE OF INTERMENTS (Care and Maintenance Included) FEES Single - Veterans - Adult Grave - Infant Grave (<48 ) Double - Grave Only - Shared Monument 1, , No Charge 3, , (Inscription not included) Niche Old Columbarium Any Location 1, Niche New Columbarium First row above floor Second row above floor Third row above floor Fourth row above floor Fifth row above floor Sixth row above floor Outer Containers (Vaults) Interment and Service Fees 1, , , , , , , & up Adult - Regular Depth (vault optional) Double Depth (vault only) Infant - (<48 ) Mausoleum Entombment Cremated Remains - In ground - In Niche - Scattering

25 Disinterment From one grave to another in Union Cemetery 2, For transfer to elsewhere (plus vault) 2, Removal of Cremated Remains Winter Storage Late Charges Monday to Friday after 4 p.m Saturdays between 9 a.m. and 2 p.m Provincial Licensing Fee As established by Province of Ontario. Currently $11.00 Effective July 1, 2014 fee increases to $12.00 Transfer of Interment Rights Foundations and Markers Foundations, per square foot (Minimum charge ) Cement and Place Double Marker (16x36 inches) Cement and Place Single Marker (16x22 inches) Bronze Plaque Mandatory with the purchase of a Niche 1, Place only baby markers, foot markers and Cremation markers (12x18 inches) *Care and Maintenance extra on Markers and Monuments Markers over 173 square inches Monuments under 4 feet Monuments over 4 feet Marker inscriptions, first 10 letters/numbers Marker inscriptions, any additional letters/numbers after first 10 *Per the Funeral, Burial and Cremation Services Act, 2002 and regulations thereunder By-law is further amended by deleting in Schedule B in the table MUNICIPAL PARKING SYSTEM the row Parking - McMillan Parkade and substituting the following: Parking McMillan Parkade 87.00/month 28. By-law is further amended by adding to the table MUNICIPAL PARKING SYSTEM in Schedule B the following row: Parking Volume Discounts 15% discount per month with 35+ permits, or $50 per month with 200+ permits and two year commitment. 26

26 29. By-law is further amended by deleting in Schedule B in the table MUNICIPAL PARKING SYSTEM the rows Curb Cut minimum charge (up to 2.0 m), Curb Cut Price per metre (over 2.0 m), Curb Cut Minimum for Second Cut at Same Location, Curb Cut Back Cut Minimum (up to 2.4 m), and Curb Cut Price per metre for back cut (over 2.4m) and substituting the following Curb Cut minimum charge (up to 3.0 metres) Curb Cut price per each additional metre (over 3 metres) Curb Cut minimum charge for second cut at same location (up to 3 metres) By-law is further amended by deleting in Schedule B in the table TRANSPORTATION AND PARKING SERVICES the rows Road occupancy permit simple and Road occupancy permit complex and substituting the following: Road Occupancy Permit Simple Road Occupancy Permit Complex By-law is further amended by deleting in Schedule C in the tables FIRE SERVICE, EMERGENCY SERVICES, INQUIRY FEES, SPECIFIC INSPECTION FEES, and PREVENTABLE FIRES OR ALARM SERVICES all rows (including table headings) and substituting the following: Service Provided Fee/Unit ($) FIRE SERVICES Fire Inspection as part of a Sales Transaction for a Single Family Dwelling Requested inspections Scheduled inspections Fire reports Fire alarm, sprinkler, standpipe tests/drills/ extinguisher testing per hour per hour No Charge per hour Normal working hours (7:30 a.m. 5:30 p.m.) per hour per person Special permit issue (Fireworks, Pyrotechnics, etc.) Supra key box EMERGENCY SERVICES Indemnification Technology Outside normal working hours per hour per person per hour Recovery of outlay for box Recovery as per Indemnification Technology (Fire Marque) 27

27 Service Provided Fee/Unit ($) Standby Requests by private companies, developers and industry, provincial or regional government (other than emergency responses); Hazardous materials response calls; False alarm response calls; Vehicle standby service (movie productions) Emergency Response to Transportation of Dangerous Goods Incident Additional Expenses -If necessary to retain a private contractor, use another City Service, rent special equipment not normally carried on a fire vehicle in order to suppress or extinguish a fire, preserve property, prevent fire spread, secure property for investigation, determine fire cause or otherwise eliminate an emergency situation INQUIRY FEES Copy of Emergency Response Report (D.R.P.S/O.P.P or other fire services would not be charged.) File Searches (written confirmation of records) Requires authorization release from owner per vehicle for up to one hour, plus per vehicle for each additional half hour beyond the first hour per vehicle for up to one hour, plus per vehicle for each additional half hour beyond the first hour Recovery of outlay for expenses if in current records if in retention Request for Compliance Letter SPECIFIC INSPECTION FEES Fire Safety Training (upon request) (fire extinguisher) Requested Fire Protection system tests (after normal working hours) Open Air Burning Request (permit issuance required) Fee per calendar year includes site visit Two-unit residential retro (upon request) Fire safety plan review Fire Safety Plan Approval letter Re-inspections where there is no compliance & all subsequent inspections Miscellaneous inspections not otherwise specified Fire Access Route Applications Fire Safety Presentations (extinguisher lectures & demonstrations, educational presentations, etc.) Residential Home Fire Safety Awareness Program (Home Safe Home) 28 Normal working hours (7:30 a.m. 5:30 p.m.) per hour per hour per hour No charge No charge per hour per hour No charge No charge No charge

28 Service Provided Fee/Unit ($) Requests by homeowner of residential units (includes smoke alarm placement, functionality testing, evacuation plans, etc.) PREVENTABLE FIRES OR ALARM SERVICES Emergency Response to Unapproved Open Air Burning Complaints (following one warning & at the discretion of the Fire Chief or designate) Fires on or beside rail lines in which railroad materials or activities played a role in the cause or growth of the fire Responses to Alarms Deemed to be Preventable (malicious and nuisance alarms etc.) at the discretion of the Fire Chief or designate. First two responses per 12 month period no fee charge- 3 rd and subsequent malicious and or nuisance false alarms for same address, per 12 month period Fire Watch No charge per vehicle for up to one hour, plus per vehicle for each additional half hour beyond the first hour Recovery of cost outlay per vehicle for up to one hour, plus per vehicle for each additional half hour beyond the first hour Normal working hours (7:30 a.m. 5:30 p.m.) per hour per person Perform Title Search to determine Certified Property Ownership Outside normal working hours per hour per person Greater of or recovery of Title Search Fee 32. By-law is further amended by deleting in Schedule D.1 the row Permits for dumping of fill, removal of topsoil and/or alteration of grades, as applicable to the following classes of properties and adding in Schedule D in the table PLANNING APPLICATION FEES the following rows: Permits for dumping of fill, removal of topsoil and/or alteration of grades, as applicable to the following classes of properties (a) A single lot with a residential building consisting of one or two dwelling units (b) A single lot with a residential building consisting of more than two dwelling units (c) A single vacant lot, zoned residential for initial application for permit for renewal of permit for initial application for permit for renewal of permit for initial application for permit for renewal of permit 29

29 (d) Any property consisting of one or two lots, with a zoning designation other than residential (e) Any property consisting of three or more lots, with a zoning designation other than residential, and consisting of less than 0.1 hectare (f) Any property which does not meet the criteria in items (a) through (e) above for initial application for permit for renewal of permit for initial application for permit for renewal of permit plus per hectare, for initial application for permit for renewal of permit 33. By-law is further amended by deleting in Schedule D the row Processing of Engineering Final Acceptance of City Services and substituting the following: Processing of Engineering Final Acceptance of City Services including preparation of an assumption By-law and final reduction of Letter of Credit or cash securities By-law is further amended by deleting in Schedule A in the table MUNICIPAL LAW ENFORCEMENT PROPERTY the row Two Unit House and substituting the following: Two Unit House/Accessory Apartment per registration 35. This By-law is effective on the date of its passing. By-law passed this day of June, Mayor City Clerk 30

30 Proposed Changes to Cemetery Fees Attachment 2 Fee Type Fee Description Current Fee Proposed Fee Timing Comparator Thornton Cemetery Sale of Interments Single Interments -Veterans $1, $1, $1, Sale of Interments Single Interments - Adult Grave $1, $1, $1, Sale of Interments Double Interments - Grave Only $3, $3, $3, Sale of Interments Outer Containers (Vaults) Note: Care and Maintenance included Adult - Regular Depth (vault optional) Adult - Double Depth (vault only) $1, & up $1, & up $1, Interment and Services $ $ $ Interment and Services $ $ $1, Interment and Services Mausoleum Entombment $ $ $ Interment and Services Cremated Remains - In ground $ $ $ Interment and Services Cremated Remains - In Niche $ $ $ Interment and Services Cremated Remains - Scattering $ $ $ Disinterment From one grave to another in Union Cemetery $1, $2, $4, Disinterment For transfer elsewhere (plus vault) $1, $2, $3, Disinterment Removal of Cremated Remains $ $ $

31 Fee Type Fee Description Current Fee Proposed Fee Timing Winter Storage Winter Storage $ $ Late Charges Transfer of Interment Rights Foundations and Markers Foundations and Markers Foundations and Markers Foundations and Markers Foundations and Markers Care and Maintenance Care and Maintenance Late Charges - Monday to Friday after 4 pm Comparator Thornton Cemetery $ plus $ per month $ $ $ Transfer of Interment Rights $58.00 $ $ Foundations, per square foot Cement and Place Double Marker (16 x 36 inches) Cement and Place Single Marker (16 x 22 inches) Place only baby markers, foot markers and cremation markers (12 x 18 inches) Bronze Plaque (Mandatory with the purchase of a Niche) Extra on Markers and Monuments Marker inscriptions, first 10 letters/numbers Marker inscriptions, any additional letters/numbers after first 10 $ (Minimum charge $447.00) $ (Minimum charge $460.00) $ Minimum charge $ $ $ $ $ $ $ $ $ $ Not applicable $1, $1, Not applicable $ $ Not applicable $7.00 no comparable 32

32 Fee Type Fee Description Current Fee Proposed Fee Timing Provincial Fees Provincial Licensing Fee $10.00 As established by Province of Ontario Currently $11.00 Effective July 1, 2104 fee increases to $12.00 Comparator Thornton Cemetery $

33 Proposed Changes to Fire Services Fees Attachment 3 Department Service Provided Current Fee Proposed Fee Timing Requested inspections Fire Services (excluding those fees $65.00 per hour $75.00 per hour Fees outlined in Specific Inspection Fees) Fire Services Fees Fire reports $65.00 per hour $75.00 per hour Fire Services Fees Fire Services Fees Emergency Services Fees Fire alarm, sprinkler, standpipe tests/drills/ extinguisher testing Special permit issue (Fireworks, Pyrotechnics, etc.) Standby Requests by private companies, developers and industry, provincial or regional government (other than emergency responses); Hazardous materials response calls; False alarm response calls; Vehicle standby service (movie productions) $65.00 per hour $65.00 per hour $ first hour and $175 each additional half hour Normal working hours: (7:30 a.m. - 5:30 p.m.) $75.00 per hour per person Outside normal working hours: $ per hour per person $75.00 per hour $ per vehicle for up to one hour, plus $ per vehicle for each additional half hour beyond the first hour 34