CITY OF NEENAH PUBLIC SERVICES AND SAFETY COMMITTEE MEETING Tuesday, April 12, :00 PM Council Chambers - City Administration Building

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1 CITY OF NEENAH PUBLIC SERVICES AND SAFETY COMMITTEE MEETING Tuesday, - 7:00 PM Council Chambers - City Administration Building Present: Chairman Hillstrom, Aldermen Bates, Lang, Lendrum and Stevenson Also Present: Mayor Kaufert, Director of Public Works Kaiser, Director of Community Development and Assessment Haese, Traffic Engineer Merten, Alderman Pollnow, Kathie Boyette, Scott Schanhofer, Brian Rammer, Amy Barker, Ken Friedman MINUTES: Motion/Second/Carried Lendrum/Bates to approve the minutes of the March 29, 2016, Regular Meeting. All voting aye. APPEARANCES: None COUNCIL REFERRALS: None UNFINISHED BUSINESS: None NEW BUSINESS: Parks and Recreation: None Police Department: None Motion/Second/Carried to amend the agenda to address item V.E.2 Street Use Permit for the Neenah Cup and V.E.4 - Temporary Class B Retail Beer License for Future Neenah. All voting aye. Street Use Permits - Neenah Cup: Committee reviewed the Street Use Permit for the Neenah Cup to be held on June 19, Ken Friedman, event organizer, addressed the Committee to describe this new event. This is a team event comprised of three individual races a bike race, a kayak race and a sailboat race. The bike race portion of the event requires a road closure on a loop defined by Lakeshore Avenue, N. Park Avenue and Wisconsin Avenue. The requested street closure would run from 12:00 p.m. to 2:00 p.m. Mr. Friedman indicated that the closure period is intended to include the race time of about an hour plus time needed to set up and take down barricades. He stated that they are expecting about 12 participants in each stage of the event in this first year. It is limited to Neenah Nodaway members for this year but, if they decide to continue to hold the event, he would expect to expand entries in future years. Committee expressed concern with the timing of the street closure since the event is on Father s Day and the closure would limit access to Lakeshore Avenue. Committee and Mr. Friedman discussed starting the event earlier. Committee discussed parking for the event. Following discussion, Motion/Second/Carried Bates/Lang to recommend the Chairman sign and the Council approve the Street Use Permit for the Neenah Cup, sponsored by Neenah-Nodaway Yacht Club, to be held on June 19, 2016, in the Kimberly Point Park, Riverside Park and Connecting Areas with the road closure changed to occur from 8:00 a.m. to 10:00 a.m. All voting aye.

2 Page 2 Temporary Class "B" Retail Beer License Application - Future Neenah, Inc.: The Committee reviewed the request for a temporary Class "B" retail beer license application from Future Neenah, Inc. for their Streetball 3 on 3 event to be held on June 11, Amy Barker, FNI Executive Director, informed the Committee that the permit is intended to be used for a street dance that will be held at the conclusion of the StreetBall event. A stage will be placed on Wisconsin Avenue near the crosswalk at the west bumpout. A beer tent would be placed in the grass area on CDA Sites 1-3. The street dance is projected to start about 5:00 p.m. and end at 9:00 p.m. She noted the additional insurance that they will need to accommodate this event along with the additional security that will be needed. Committee discussed the ability to have alcohol in the right-of-way. It was noted that alcohol has been allowed in the right-ofway for two events held at Gord s Pub. Mayor Kaufert outlined several concerns about the event and requested several additions to the event plan to address those concerns. The concerns that he noted were with the size of the crowd, securing the beer tent and providing sufficient restroom facilities. He requested that the Winnebago County Sheriff s Department be contacted to assist with crowd control, that fencing be placed around the beer tent, that a wristband admittance system be used to simplify security and that there be an adequate number of port-a-potties available. Committee discussed several aspects of the event including hours of operation for businesses in that block, bartenders for the beer tent, electrical needs and service for the stage, event parking, the availability of non-alcoholic beverages, overall event signing, and event access. Mayor Kaufert suggested that guidelines be developed to address requests for events that want to have alcohol in the right-of-way. Following discussion, Motion/Second/Carried Lendrum/Stevenson to recommend Council grant a temporary Class "B" retail beer license to Future Neenah, Inc., 135 W. Wisconsin Avenue, for their Streetball 3 on 3 event to be held on June 11, 2016, in the 200 block of W. Wisconsin Avenue. Motion passed 4-1 (Ald. Bates voting No). Motion/Second/Carried to amend the agenda to address item V.D.1 YMCA Parking Update. All voting aye. YMCA Parking Update: Ald. Stevenson recapped the status of the Committee discussions of the proposed changes to the traffic and parking on W. North Water Street adjacent to the YMCA. He noted that the plan was to implement a trial when school is out and before summer programming starts. Engineer Merten stated that the last direction from the Committee was for staff to discuss with the YMCA options for improving access to the main entrance for the proposed handicapped accessible parking spaces located west of the main entrance. He noted that the proposed parking arrangement results in a longer path to the existing ramp and the objective was to look at a means to reduce the travel distance. Scott Schanhofer, Neenah-Menasha YMCA Director, addressed the Committee to inform them of the alternatives that had been examined to provide handicapped access to the west side of the main entrance. He noted that a ramp would cost about $25,000 and would result in a reduced sidewalk width. A chair lift would cost about $30,000. The YMCA does not feel that either of these options is cost effective.

3 Page 3 Engineer Merten reviewed the benefits of grouping the handicapped parking and indicated that he believes that the arrangement will help to improve compliance and simplify enforcement. He confirmed that there is not a requirement to provide on-street handicapped accessible spaces. Ald. Stevenson concurred that grouping the handicapped accessible parking will provide a level of self-policing. He favorably noted the distance from these accessible spaces to the entrance under the proposal as compared to the distance from the nearest accessible space to the entrance at some retail establishments. Mayor Kaufert indicated that he prefers to have the west side of the main entrance be handicapped accessible and mentioned that he had asked Director Haese to explore the possibility of using block grant funds for that purpose. Chairman Hillstrom commented that the Committee appeared to agree with the proposed parking arrangement. He noted that other points of discussion were the removal of the westbound STOP sign at Bond Street and the installation of speed hump. Director Haese commented on the traffic calming effect of the new layout and suggested that the speed humps may not be necessary at this point. Director Kaiser concurred that initially the new arrangement should slow traffic speeds but that this may change as drivers get acclimated to the arrangement. Committee discussed the cost of the basic level of treatment. Per Engineer Merten s earlier memo, he estimated a cost of $6,109 to install pavement markings, wheelchair ramps and signing. Committee discussed potential cost share arrangements with the YMCA and any similar projects where traffic improvements were made that benefitted a private entity. Ald. Stevenson noted several construction projects that had that general affect but where the benefitting entity was not required to cost-share. Following discussion, Motion/Second/Carried Stevenson/Bates to set up, on a 1-year trial basis, the 100 and 200 block of W. North Water Street to establish the parking and traffic flow arrangement shown as the Alternate Preferred Option and report back to Committee operational observations. All voting aye. Committee discussed the educational efforts needed in the lead-up to plan implementation. Community Development: Site 7 Alley Right of Way Occupancy Permit: Director Haese explained that work on the Gateway Tower redevelopment of Site 7 will begin in late April. Currently the project has a pending vacation of the Site 7 Alley. Council will act on this vacation on May 18, As a result, it is likely that building foundations will be under construction prior to a formal action on the vacation. In order to allow the construction to proceed as scheduled, an occupancy permit is being requested for the impacted portion of the alley. Director Haese reviewed the overall plan for the project. He noted that the schedule currently calls for occupancy in June Committee discussed several aspects of the project including access to the alley during and after construction, business contacts and notification, and dumpster access during and after construction for the businesses in the 200 block of W. Wisconsin Avenue.

4 Page 4 REPORT REPORT Following discussion, Motion/Second/Carried Stevenson/Lendrum to recommend Council approve a Right of Way Occupancy Permit to Neenah Downtown Development Associates Limited Partnership for a portion of the Site 7 Alley described and depicted in Council Resolution No All voting aye. Public Works Department: We Energies Distribution Easement Requests: We Energies has requested two distribution easements related to their ongoing city-wide system upgrade. The easement for WR is a 6-foot strip located behind the sidewalk through the easterly driveway to the Marketplace Lot. A duct package will be placed in that easement connecting a new pole west of the driveway to service points for the AT&T building, First United Methodist Church and buildings on Wisconsin Avenue along with tying back into the overhead system east of the driveway. The easement for WR consists of a 12-foot strip on City parking lots surrounding the Appearances Hairstyling building. With the changes being made to their system on Doty Avenue, this easement provides We Energies room to relocate their existing facilities serving the businesses south of Doty and west of the City Hall parking lot. Committee expressed several concerns with the easements. In response to a question from Ald. Stevenson, Director Kaiser noted that if the Marketplace Lot were redeveloped with a structure that extended to the property line in the easement area, the City or development would be responsible to pay for relocating the We Energies facility. Ald. Bates expressed a concern that the easement could be a roadblock to a development on either site because of the need to get permission from We Energies to proceed with a development. She asked if there could be language that could be added to the easements to the affect that We Energies would not unreasonably withhold approval of a development or easement modification to accommodate a development. Alderman Pollnow addressed the Committee to inquire as to our ability to modify the easement language. Director Kaiser noted that two of the clauses in the easement were added at City request. Following discussion, Motion/Second/Carried Stevenson/Bates to defer approval of the easements pending a review by City Attorney Godlewski of the City s ability to protect future use of the sites without incurring relocation costs. All voting aye. Commerce Court Pond - Storm Water Grant Agreement: Committee reviewed the Construction Grant Agreement USC-USC71261Y16 with Wisconsin DNR for the Commerce Court Pond expansion/storm sewer rerouting project. The grant is part of the WDNR Urban Non-Point Source Water Pollution Abatement and Storm Water Management Grant Program. The grant amount is $80,000. The estimated project cost is about $250,000. Following discussion, Motion/Second/Carried Stevenson/Bates to recommend Council approve the Construction Grant Agreement with Wisconsin DNR for the Commerce Court Pond project. All voting aye.

5 Page 5 Acceptance and Comment on the Annual DNR Storm Water Report: Committee reviewed the annual DNR storm water report. The annual report is required by the DNR to detail the progress of the City s MS4, Municipal Separate Storm Sewer System permit. It does not require formal action or public hearing, however, it needs to be provided to the Committee, Council and public for their opportunity to comment before being submitted to the DNR. Following discussion, Motion/Second/Carried Stevenson/Lang to accept the City of Neenah Annual DNR Storm Water Report and place on file. All voting aye. Public Works General Construction and Department Activity: 1. (Contract 5-15, Cured in Place Pipe/Grouting) Work is complete. A final estimate is being prepared. 2. (Contract 1-16, Franklin, Higgins, Columbian, Henry and Lincoln) The contractor has installed sanitary sewer main on Franklin from Oak to Pine. This install will continue to Congress and then start work on the Columbian Av sanitary sewer. Water main has been installed from Walnut to Elm. This install will also continue to Congress after which water main will be installed on Oak from Franklin to Columbian. We were approached by Trinity Lutheran School to extend storm sewer on Franklin east of Oak to provide them with a connection point for parking lot and roof drainage. The estimated cost for the work is $11,340. Since the storm sewer addition can provide some benefit to us for road drainage, we are looking to share a portion of the cost with the remainder being paid by the school. We are currently working through the details with them. A change order will be processed before work begins. 3. (Contract 2-16, Castle Oak I Street/Sidewalk Construction) A pre-construction meeting will be held on April (Contract 3-16, Epoxy Pavement Marking) This contract is being advertised. The bid opening is scheduled for April Information Systems Relocation - The only work remaining is moving the uninterruptible power supply into the server room. 6. Several ADA counter top adjustments are being made in Community Development/ Assessment, Clerk and Water. 7. Commercial Dumpster Program Dumpster transition was completed. 8. Mason bee houses are being placed outside the Library, City Hall and the Octagon House. This is a Sustainable Neenah project. Licenses: Beverage Operator License Applications: The Committee reviewed the beverage operator license applications for Amanda J. Diley, Alysa A Gurin and Hardev Singh. Following discussion, Motion/Second/Carried Stevenson/Lendrum to recommend Council approve beverage operator license applications for Amanda J. Diley, Alysa A. Gurin and Hardev Singh. All voting aye. Temporary Class "B" Retail Beer and Class B Wine License Application - Boys & Girls Brigade: The Committee reviewed the request for a temporary Class "B" retail beer and Class B wine license application from the Boys & Girls Brigade for their Clock Tower Fest to be held on May 7, The event is to be held at The Shinery.

6 Page 6 Chairman Hillstrom stated that it is his understanding that there will be several bands at the event and that the Boys and Girls Brigade will receive a portion of the event proceeds. Committee expressed concern that there was no one available to answer questions about this new event. Following discussion, Motion/Second/Carried Stevenson/Lendrum to defer action on this license to a future meeting and request that the organizers have someone available to answer questions. All voting aye. Outdoor Extension of Retail Class B Premise and Sidewalk Café - Riverwalk Hotel: Committee reviewed the request for an outdoor extension of retail Class B premise and sidewalk café from Batra Hospitality Group, Inc., d/b/a Riverwalk Hotel. The Plan Commission had approved the site plans for the beer garden and sidewalk café at their meeting earlier in the day. Ald. Bates expressed concern that the answers provided on the Sidewalk Café license application would seem to disqualify them from receiving a Sidewalk Café license. Mayor Kaufert noted this situation is similar to several other locations that have received a Sidewalk Café license. Ald. Lendrum expressed a desire ask questions of hotel management about the outdoor extension and the sidewalk café. Following discussion, Motion/Second Stevenson/Lendrum to recommend Council grant an outdoor extension of retail Class B premise and sidewalk café to the Batra Hospitality Group, Inc., d/b/a Riverwalk Hotel, Eric Smith, agent, 123 W. Wisconsin Avenue. Following further discussion, Motion/Second Bates/Lendrum to table the motion to approve to the next regular meeting. Motion failed 2-3 (Ald. Stevenson, Lang, and Hillstrom voting No) The original motion to approve was placed back on the floor. Following discussion, Motion Carried 3-2 (Ald. Bates and Lendrum voting No). Committee requested that Mayor Kaufert contact hotel management to request that they be present at the April 19 Council meeting. Announcements/Future Agenda Items: Director Kaiser noted several items that are projected for the April 26 meeting including Sober Server ordinance revisions, Street Use Permit ordinance revisions, Parks and Recreation proposals for a mower and Skate Park equipment and the Parking Enforcement software agreement. Motion/Second/Carried Stevenson/Lang to adjourn at 9:45 p.m. All voting aye. Respectfully submitted, Gerry Kaiser Director of Public Works