5/30/2017. Residential Safety Inspections Using a Grading System to Determine Inspection Frequency

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1 Residential Safety Inspections Using a Grading System to Determine Inspection Frequency Angie Wiese City of Saint Paul Department of Safety & Inspections June 5,

2 Your current inspection program: None? Complaint based? Straight inspections cycle? When you are done, start over again? Do you struggle to demonstrate improvement? Do you struggle to gain compliance? Do have an itch you can t scratch? 2

3 The success of the Saint Paul Fire Safety Inspection Division How is this relevant to you? 3

4 Progressive inspection cycle A = 6 years B = 4 years C = 2 years D = 1 years 4

5 Residential Inspection Program Notify owners of inspection Give owners TONS of information about a successful inspection Inspect INTERIORS of units Write orders for compliance Reinspect Send invoice for service 5

6 Typically give 30 day notice. 6

7 Residential Inspection Program Notify owners 30 days in advance Give owners TONS of information about a successful inspection Inspect INTERIORS of units Write orders for compliance Reinspect Send invoice for service 7

8 Pre inspection checklist 8

9 Guide to improving grade 9

10 Landlord 101 free 8 hour seminar 10

11 Residential Inspection Program Notify owners 30 days in advance Give owners TONS of information about a successful inspection Inspect INTERIORS of units Write orders for compliance Reinspect Send invoice for service 11

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16 Residential Inspection Program Notify owners 30 days in advance Give owners TONS of information about a successful inspection Inspect INTERIORS of units Write orders for compliance Reinspect Send invoice for service 16

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18 Residential Inspection Program Notify owners 30 days in advance Give owners TONS of information about a successful inspection Inspect INTERIORS of units Write orders for compliance Reinspect Send invoice for service 18

19 Why grade? Incentive to landlords Distribution of resources Demonstrate distribution of housing stock Demonstrate improvement to housing stock Describe property with one letter 19

20 Progressive inspection cycle A = 6 years B = 4 years C = 2 years D = 1 years What if they change owners in 6 years? What if the property becomes a nuisance before its due again? What if? 20

21 Inspection Fees 1 Unit $ Units $ Units $ Units $ Units $ Units $ Units $ Units $ Units $ Units $ Units $ Units $ Units $ Units $ Units $ Units $ Units $ Anything after 2 visits is ½ the base fee. Not an annual fee! 21

22 Advertise! 22

23 Why grade? Incentive to landlords Distribution of resources Demonstrate distribution of housing stock Demonstrate improvement to housing stock Describe property in one letter 23

24 With straight 3 year cycle 15,000 properties / 3 years = 5,000 buildings / year With cycles between 1 and 6 years 4,000 buildings / year 1,000 fewer buildings per year! And we are concentrating on the more vulnerable properties 24

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27 Why grade? Incentive to landlords Distribution of resources Demonstrate distribution of housing stock Demonstrate improvement to housing stock Describe property in one letter 27

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30 Why grade? Incentive to landlords Distribution of resources Demonstrate distribution of housing stock Demonstrate improvement to housing stock Describe property in one letter 30

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33 Why grade? Incentive to landlords Distribution of resources Demonstrate distribution of housing stock Demonstrate improvement to housing stock Describe property with one letter 33

34 Grade = Years A = 6 B = 4 C = 2 D = 1 B 27% % of Inventory C 21% D 0.5% A 52% A B C D 34

35 Factors to determine grade Number of violations Severity of violations Number of units 35

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37 Illegal sleeping room = 6 points Improper dryer vent = 6 points Exit obstruction = 4 points Non-working CO alarm = 10 points 37

38 Factors to determine grade Number of violations Severity of violations Number of units 38

39 = 26 Buildings with 3 and fewer units, divide by 3 26 / 3 = 8.67 This is a B property 39

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41 Inspection pictures: 22 orders, 100 points Score of 33.3, Grade B 41

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49 Put a bow on it Demonstrate real time effectiveness with your leadership Get the resources you need to be an asset to the community Get buy in from landlords 49

50 Questions? Angie Wiese, PE, CBO Fire Safety Manager