Benefits.. Click to edit Master title style. Ready, Set, SAMP. Click to edit Master title style

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1 Ready, Set, SAMP Su Groome General Manager Property Assets Access Housing Australia Ltd Benefits.. Quantify commercial metrics of the business Plan & defend budgets More efficient purchasing and workflow Informed decisions about acquisitions, asset transfers, disposals & development housinginstitute.org 1

2 Click One to process, edit Master two outcomes title style Planned Maintenance Plan and provision for cyclical maintenance, upgrades and refurbishment as required to maintain asset value, achieve regulatory and legislative compliance and meet tenant needs. Strategic Asset Management Plan for strategic disposal and redevelopment of assets in order to increase the quality and/or quantity of housing options. 2 simple hints & a few basic processes housinginstitute.org 2

3 1. Make Excel your friend (or make friends with an Excel expert) housinginstitute.org 3

4 2. Focus on what you do know, Don t get distracted by missing data Click For to example, edit Master we all title know style How many houses we are managing Who owns them Where they are How big they are What they are built of What age they are (approximately) How long we have been managing them for Maintenance obligations (RTA, CHA etc) housinginstitute.org 4

5 = Age Profile 1558 dwellings 483 Schedule A 1075 Schedule B Dwelling types VILLA 18% UNIT 55% DUPLEX 5% HOUSE 22% LODGE 0% 7% 8% Location 16% 7% 9% 16% 9% 9% 3% 0% 7% 58% 51% < >35 North Perth City S West South Perth Peel - Mandurah Rockingham Click Planned to edit Maintenance Master title style Schedule A Schedule B 1% 2% 3% 9% 85% <5 years 5-9 years years years >35 years 14% <5 8% 10% 33% % 15% % >35 43% of Schedule B are more than 15 years old = major current maintenance liability. Half of the total portfolio is less than 5 years which presents a future maintenance hump. housinginstitute.org 5

6 Click Strategic to edit Asset Master Management title style Schedule A Schedule B 3% 1% 0% 2% 0% 26% 50% 20% 30% 8% 16% 44% >4 Schedule A is heavily weighted towards one and two bedroom product which matches demand on the waitlist. Need to manage this balance into the future to retain family stock Click You to probably edit Master know title style (or can work out) Annual rental income per house Annual expenses (rates, insurance etc) Annual maintenance spend (and ideally per house) Average length of tenancies Cost of recurrent maintenance items Major works undertaken on properties Overall property conditions housinginstitute.org 6

7 Click Planned to edit Maintenance Master title style Type House Construction BRICK/TILE Built 1997 Acquired 10/12/2002 Bedrooms 3 Bathrooms 1 Lease start 4/2/2005 Length of lease 8 Years Current rent $ Cost of maintenance during current lease $7, Average yearly cost of maintenance $ Estimated overheads per year $3, Estimated rental income per year $10, Profit/loss per year $6, Estimated cost of refurbishment $25, Time to return to profit 4 Years Click You to need edit to Master decidetitle style Preferred replacement timeframes and average costs for major items housinginstitute.org 7

8 Click Example to edit Master title style Provisions Item Planned Life (years) Budget Provision Internal Painting 8 $5,600 External Painting 8 $3,000 Flooring 15 $4,800 HWS 17 $1,200 Kitchen 20 $5,800 Bathroom/Laundry 30 $10,000 Building Fabric 30 $12,000 Ongoing Maintenance Annual < 10 $800 Annual > 10 $1,000 Click 10 Year to edit Cost Master Projections title style Item Values $1,200,000 Total Cost $1,600,000 $1,000,000 $800,000 $600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $400,000 $200,000 $ External Painting Internal Painting HWS Kitchen Flooring Bathroom/Laundry Building Fabric Totals $600,000 $400,000 $200,000 $0 housinginstitute.org 8

9 THOUSANDS THOUSANDS Australasian Housing Institute Click Equalised to edit Budget Master Provisions title style Item Values $350 Total Cost $700 $300 $600 $250 $500 $200 $400 $150 $300 $100 $200 $50 $100 $0 14/15 15/16 16/17 17/18 18/19 19/20 20/21 21/22 22/23 23/24 External Painting Internal Painting HWS Kitchen Flooring Bathroom/Laundry Building Fabric Totals $0 Click Itemised to edit Breakdown Master title style 13% 9% External Painting Internal Painting 21% HWS Kitchen Flooring 31% 9% 2% Bathroom/Laundry Building Fabric 15% housinginstitute.org 9

10 Click Strategic to edit Asset Master Management title style Click Google to edit some Master extra title stuff style Market rents & values Replacement values Refurbishment and redevelopment costs Land zoning & proposed planning changes Need & demand Market trends housinginstitute.org 10

11 Click SAMP to edit Methodology Master title style Filter Analysis Schedule Age > 17 yrs High maintenance requirements Operating at loss High turnover Poor social mix High market value Re-zoning of land Large site area Staff consultation Budget / business case for upgrades Valuations Development feasibilities Market demand Sales strategies Budget capacity Categories Sell within 3 years Possible development Possible granny flat Refurbish Exit DOH Lease No action for 3 years Click Our to SAMP edit Schedule Master title style Action Schedule A Schedule B No Action Less than 15 years old, or more than 15yrs with no refurb required and no development potential Redevelop 7 More than 15 years and have potential for redevelopment Granny Flat ~4 ~23 Potential to install granny flat on site Sales Program 20 NA Refurbish 8 ~380 Exit Lease NA ~9 Identified as suitable for sale due to age, condition or social/tenancy factors Identified as requiring significant maintenance in next 3 years Properties that are no longer viable for Access Housing to manage housinginstitute.org 11

12 Click Outcomes to edit Master title style Portfolio analysis financial and physical Maintenance budgets supported by data Long term maintenance projections Long terms plans for asset disposal or redevelopment Understanding of risk areas Works scope for BCAs, business cases and other consultancies Satisfy regulator housinginstitute.org 12