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1 The City of Cocoa Beach Police and City Hall Building Recommendations December 10, 2015 Agenda 20/40 Concept Needs Assessment Review Review of Building and Site Options Construction Procurement Recommendations Cost Considerations Digital City Considerations BRPH Recommendations Next Steps for the City of Cocoa Beach BRPH.com Agenda 2 Who We Are Mechanical Engineering Interior Design 3D Visualization Graphic Design 330 Employees-140 Local Who We Are 4 Air Force Technical Applications Center BRPH Melbourne Headquarters EFSC Public Safety Institute Other Local Clients Who We Are 5 Who We Are 6 1

2 What Is BRPH s Role Function as an Independent Reviewer (3rd Party) Review the Current Needs Assessment Insight on Budgetary Costs Provide Assistance as Local Brevard Firm Provide Commentary from National Planning Experience Harris Technology Center Exterior Harris Technology Center Interior Who We Are 7 Who We Are 8 20/40 Concept 20/40 Concept 20/40 Year Concept Current Staff Needs May be Slightly Undersized Identify Needs for 20 Years - Projection Build for 40 Years Minimum - Projection Account for Future Growth Account for Future Technology Needs 20/40 Concept 10 City Hall Program Review Needs Assessment Review City Commission City Manager Personnel City Clerk Department Development Services Finance Facility Functional Areas Size Reduction in Chamber Shared Spaces Shared Space for HR Mtgs No Drive Through No Changes No Drive Through & More SF No Changes Needs Assessment Review 12 2

3 Police Station Program Review Police Station Program Review Public Reception Administrative Area Criminal Investigations Patrol Operations Communications Booking & Detention Interview Room Dropped Share Conference Room Juvenile Areas Dropped No Changes 2015 Study Reduced sf No Changes Records Evidence Facility Services Facility Functional Areas Staff Reduced SF in 2015 Program to be Co-Located Staff Reduced SF in 2015 Generator Area Undersized Program to be Co-Located Needs Assessment Review 13 Needs Assessment Review 14 City Hall Overall Program Comments It is possible to reduce the sf of space by 5% by roughly 1,220sf Police Station Overall Program Comments It is possible to reduce the sf of space by 5% by roughly 1,900sf Programs are in line with some slight adjustment opportunities for sf savings Program Review Summary Recommend Keeping Departments Together Department Structure Options Department Structure is Small to Separate No Cost Saving Benefit in Breaking up Departments to Utilize Existing sf in Other Locations Public and Access is best at Minuteman Causeway/A1A Intersection for Response and Service Departments Need Face to Face With Public to Remain GIS and Natural Resources can be Located at Public Works Needs Assessment Review 15 Needs Assessment Review 16 Option 1 Renovated City Hall/New Police Station Review of Building and Site Options New Police Station (#3) No Shared Lobby or Community Room Only Police Station on E Power Renovate City Hall (#1) Hurricane Hardening Costs Life Safety Issues/Costs ADA Issues/Costs 1. Renovated City Hall 2. New Commission Chambers 3. New Police Station 4. New Fire Station 5. New Civic Plaza Building and Site Options 18 3

4 New City Hall (#1) No Shared Lobby or Community Room Only Police Station on E Power New Police Station (#4) Extend Construction for 1 year Option 3 New City Hall/New Police Station 1. New City Hall 2. New Commission Chambers 3. New Police Station 4. New Fire Station 5. New Civic Plaza Option 6a New Combined City Hall/Police Station New Combined City Hall and Police Station (#1) Share Lobby and Community Spaces Share E Power with City Hall Share Hardened Construction Surface Parking Required at Old Site 1. New Combined City Hall/Commission Chambers/Police Station 2. New Supplemental Parking 3. New Fire Station Building and Site Options 19 Building and Site Options 20 Option 6b New Combined City Hall/Police Station New Combined City Hall and Police Station and Garage Share Lobby and Community Spaces Share E Power with City Hall Share Hardened Construction Generate Income with Garage Surplus Old Property 1. New Combined City Hall/Commission Chambers/Police Station 2. New Parking Structure 3. Fire Station 4. Surplus Existing City Hall/Police Station Civil Option A Surface Parking Only Provide 71 Spaces at New Site Provide 57 Spaces at City Hall Site Must Retain City Hall Site Least Expensive Option Building and Site Options 21 Building and Site Options 22 Civil Option B Small Parking Garage Provide 128 Spaces at New Site No Extra Public Spaces Surplus Old City Hall Site Less Expensive Option Garage $ Civil Option C Large Parking Garage Provide 180 Spaces at New Site Public Parking Revenue Surplus Old City Hall Site Most Expensive Option Garage $ Building and Site Options 23 Building and Site Options 24 4

5 Parking Garage Costs/Options Parking Garage Graduating Scale for Parking Pricing Assumed 60 Spaces/Floor Need spaces for City Hall/Police Station Remainder for Public Use Construction Procurement Recommendations Building and Site Options 25 Construction Procurement Qualifications AE/CM/Owner Relationship Fixed Cost for Project Prequalify Contractors Construction Procurement Savings to Owner BRPH Recommends Construction Management Bring CM on Early During Design for Most Benefit Construction Procurement 27 Construction Procurement 28 Option 1 Staff Costs Cost Considerations Staff Estimate Outdated Costs/sf Structural and Envelope Issues not in Pricing Abatement Costs not Identified Staff Study - Costs Cost Considerations 30 5

6 Option 1 BRPH Costs Option 3 Staff Costs BRPH Estimate Staff Estimate Current Costs/sf Outdated Costs/sf Structural and Envelope Issues not in Pricing Demo Might be High, but has Abatement Abatement Costs Included Reduced Planning Fees BRPH Study - Costs Costs do not Reflect Longer Build Duration Staff Study - Costs Cost Considerations 31 Cost Considerations 32 Option 3 BRPH Costs Option 6 Staff Costs BRPH Estimate Staff Estimate Current Costs/sf Outdated Costs/sf 190 parking spaces at 14,740 per space Abatement Costs Included Demo Might be High, but has Abatement Planning Fees Reflect Longer Duration BPRH Study - Costs Staff Study - Costs Cost Considerations 33 Cost Considerations 34 BRPH Estimate Current Costs/sf 180 Parking Spaces included Abatement Costs Included Fees Reflect Short Duration and New Building Design Option 6 BRPH Costs BPRH Study - Costs Digital City Considerations Cost Considerations 35 6

7 What is Digital City Modular and Customizable Translates Public Concerns to Agency Processes Can Enable Transparency Common Digital City Use Budgeting Business Listings Campaign Finance Contributions Code Enforcement Violations Construction Permits Crime Procurement Contracts Public Building Information Property Assessments Property Deeds Restaurant Inspections Service Requests Spending Transit Spending Zoning Digital City Commentary 37 Digital City Commentary 38 Why Consider Digital City Concepts Majority of Individuals and Businesses Prefer to Communicate Online Mobile Technologies and Smartphones Common Growing Tourism and Visitors Use Digital Services What is Needed Document all Existing City Cabling Between and Inside Facilities Run new Outside Plant (OSP) Cabling Between City Hall/Police Station, Public Works and Fire Station Digital City Commentary 39 Digital City Commentary 40 Recommendations to Consider Identify the Services to be Supported by the City s Digital Infrastructure Establish an IT Strategic Plan Install New OSP Cabling to Support the IT Strategic Plan BRPH Recommendations for the City of Cocoa Beach Digital City Commentary 41 7

8 New Combined City Hall/Police Station New Combined City Hall, Police Station and Parking Structure Select and A/E for Project Design Through Competitive Process Procure a Study on Digital City Needs and Infrastructure Requirements Select a Construction Manager Through Competitive Process City of Cocoa Beach Next Steps BRPH Recommendations 43 City of Cocoa Beach Next Steps Decide on an overall Plan Concept and Budget Select an A/E for Pre-Design and Design Services Select a Construction Manager for Pre-Design Services Review and Approve the GMP Construct a New City Hall, Police Station and Garage Surplus Existing Property Sell or Hold on for Future Thank you for this opportunity to serve the City of Cocoa Beach City of Cocoa Beach Next Steps 45 BRPH.com 8