What s in your future? Are you a 2020 Co-op? Workshop Leader: Housing Co-op
Objectives You will gain an understanding of: the 2020 Vision program and process the 2020 Vision standards and the Year of Getting Governance Right what your co-op needs to meet the standards CHF Canada s 2020 Vision resources how to create a basic plan that will get your co-op on the road to becoming a 2020 Co-op. 2
So, what is 2020 Vision? 3
What is a 2020 co-op? A 2020 co-op has: A mission statement and a vision for its future Good governance and principled leadership Sound management A long-term plan A commitment to environmental sustainability 4
The five standards of 2020 Vision 5
Why 2020 Vision now? End of federal operating agreements Section 95 between 2015 and 2020 ILMs between 2016 and 2021 (or longer) Section 61 between 2023 and 2028 55,000 co-op homes by 2020 No more contract obligations No more insured first mortgage No more federal subsidy No government safety net
Our future 7
Not just about end of obligations to government Housing stock is aging Renewal through development (or redevelopment) is difficult Co-ops face management and governance challenges Long-term viability is at stake
2020 Vision Objectives Map a vision for the future of: housing co-ops co-op housing sector Provide tools and resources to make that vision a reality Engage housing co-ops in the project It allows us to follow through on our promise to government that our model of housing works let s show them that it does.
Brainstorming activity Break into groups and discuss the following: What is your biggest fear for the future of your co-operative? What is your biggest hope for the future of your co-operative? 10
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Key Questions for Future Will we keep our non-profit status? Do the co-op principles matter to us? Are we well led? Are we well managed? Are our finances sound? Are our homes sound? Can we afford to live here? What kind of community are we? Does our housing meet our members needs?
What are the Standards, and what tools are available to help? 13
What is needed to meet the standards? 14
Is your co-op on the road to becoming a 2020 Co-op? Start Where You Are 1. Check off any of the requirements for a 2020 Standard that your co-op has already completed. 2. Identify the Standards that you are closest to completing. 3. Create a 2020 Vision Team and work plan with your co-op and manager to complete them. 4. Then register online, upload your documents and you re on your way! 15
Is your co-op on the road to becoming a 2020 Co-op? Standard A mission statement and a vision for its future Have you completed a mission statement and vision for the future? Does your co-op uphold the values of the Canadian co-operative movement? From the guide How to become a 2020 housing co-op Toolkit Element 2 16
The five standards of a 2020 Co-op 17
A 2020 co-op has: A mission statement and a vision for its future A 2020 co-op has a mission statement, core values and a vision for the future that are consistent with the values of the Canadian co-op housing movement. Its values include the international co-op principles, non-profit operations, and co-operation with other housing co-ops through membership in the sector. 18
The Toolkit A mission statement and a vision for its future 2020 Compass Trained 2020 Compass Facilitators Sample of a certified copy of a resolution Getting Your Co-op Principles Right Guide 19
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How to meet the standard A mission statement and a vision for its future Submit a certified copy of the member resolution that adopts your co-op s mission and vision and includes: the wording of the resolution adopted by the members and the meeting date a statement saying that the document is a certified copy of the resolution the date and signature of a member of your co-op s board. continued 23
How to meet the standard A mission statement and a vision for its future Include your co-op s commitment to the values of the Canadian co-operative movement as a part of your resolution adopting the mission and vision for your co-op. 24
Getting Governance Right CHF Canada, in partnership with member federations, designated 2011 as: The Year of Getting Governance Right 26
Why The Year of Getting Governance Right? Good governance is the foundation of a successful housing co-op. When governance goes bad It can be much harder to fix than correcting weak management 27
Think of it this way Governance is the keystone in the arch - the one thing that holds everything together. Without good governance, the whole structure comes down. 28
2011 The Year of Getting Governance Right Encouraging our members to achieve the 2020 Governance standard Promoting good governance in publications, education events, members meetings Online Board Basics Good Governance Test 29
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The five standards of a 2020 Co-op 32
A 2020 co-op has: Good governance and principled leadership A 2020 Co-op demonstrates good governance and the leadership needed to support it. Its directors model the principled, value-based behaviour that builds strong, co-operative communities. 33
The Toolkit Good governance and principled leadership Getting Governance Right (2010) Member Satisfaction Survey Sample ethical conduct agreement 34
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From CHF BC Policies on the web - Resources 37
Good Governance and Principled Leadership How to meet the standard: Submit a copy of the standard ethical conduct agreement that your directors sign each year. Submit a copy of the rule or policy your co-op has adopted that sets out how you deal with directors in arrears. A summary report of the member satisfaction in your co-op. 38
Good Governance and Principled Leadership How to meet the standard: A letter from your president or board secretary confirming: o All directors have signed the ethical conduct agreement o All directors meet the standards for directors arrears o You hold at least 2 members meetings a year o Organized board training and planning sessions take place each year. 39
The five standards of 2020 Vision 40
The five standards of a 2020 Co-op 41
A 2020 co-op has: Sound management A 2020 Co-op understands that sound, expert management is key to operating successfully and offering members good service. It consistently achieves the results detailed in the core management standards adopted by CHF Canada s members. 42 42
The Toolkit Sound management Getting Management Right How well does your co-op run? 43
A 2020 co-op has: Sound management A 2020 Co-op understands that sound, expert management is key to operating successfully and offering members good service. It consistently achieves the results detailed in the core management standards adopted by CHF Canada s members. 44
The Toolkit Getting Management Right How well does your co-op run? 45
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Sound management How to meet the standard: Using the 2020 website, tell us, in point form, how your co-op is meeting each of the 5 core management standards. Provide a letter from your co-op confirming that: 1. Your member arrears are no greater than 3% of the monthly housing charges due from the members 2. Annual bad debt expense is no more than 1% of the monthly housing charges due from the members. 47
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The five standards of 2020 Vision 49
The five standards of a 2020 Co-op 50
A 2020 co-op has: A long-term plan A 2020 Co-op looks beyond its daily operations to plan for the longer term. It knows the condition of its buildings and what it will cost to replace them as they reach the end of their useful life. 51
A 2020 co-op has: A long-term plan It understands that funding its capital reserves adequately and investing them wisely is the key to successful asset management. As it approaches the end of its agreement with government, it develops a financial plan to sustain its operations and secure its long-term viability. 52
The Toolkit A long-term plan By the Numbers for Section 95 co-ops By the Numbers for ILM co-ops CHF Canada Guide to Capital Reserve Planning: a guide for federal-program co-ops 53
A 2020 co-op has: A long-term plan A 2020 Co-op looks beyond its daily operations to plan for the longer term. It knows the condition of its buildings and what it will cost to replace them as they reach the end of their useful life. It understands that funding its capital reserves adequately and investing them wisely is the key to successful asset management. 54
A 2020 co-op has: A long-term plan As it gets close to the end of its agreement with government, a 2020 Co-op puts together a financial plan for its operations and long-term viability. 55
The Toolkit CHF Canada Guide to Capital Reserve Planning: a guide for federal-program co-ops By the Numbers for Section 95 co-ops By the Numbers for ILM co-ops A customized financial forecasting spreadsheet, together with an accompanying guide. 56
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A long-term plan How to meet the standard: Submit a letter from a director or manager confirming: the dates your building condition assessment (BCA) and reserve fund forecast were created and last updated the BCA meets the standards in the 2020 Guide qualifications of the firm or individuals used to prepare your BCA and forecast the time span covered by your forecast and how often it will be updated 61
A long-term plan How to meet the standard: A copy of your co-op s investment policy or an outline of your investment strategy And, if your operating agreement ends in five years or less, a copy of your financial plan a certified copy of the board of directors resolution that adopted the plan. 62
The five standards of 2020 Vision 63
The five standards of a 2020 Co-op 64
A 2020 co-op has: A commitment to environmental sustainability A 2020 Co-op is committed to a sustainable future, both for the co-op itself and for the global community. 65
The Toolkit A commitment to environmental sustainability Toolkit to put sustainability measures into practice (being developed by CHF Canada) Sustainability at Home A toolkit for co-ops Top 10 sustainability action list for housing co-operatives 66
A 2020 co-op has: A commitment to environmental sustainability A 2020 Co-op is committed to a sustainable future, both for the co-op itself and for the global community. 67
The Toolkit Toolkit to put sustainability measures into practice (being developed by CHF Canada) Sustainability at Home A toolkit for co-ops Top 10 sustainability action list for housing co-operatives 68
A commitment to environmental sustainability How to meet the standard: Just tell us, in your own words, what your co-op is doing, or planning to do, to become more environmentally sustainable. 69
So, how do I get the ball rolling??? 70
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Technical issues with the site? It's all part of the Toolkit! How does my co-op create a 2020 account? How do we upload files? Who reviews the uploaded files and decides if we meet the standard? What kinds of files can be uploaded? How many files can be uploaded at a time? Who can we contact if we have problems with the site? Debbie Hamilton, 2020 Vision Co-ordinator, 2020info@chfcanada.coop or call toll free 1-877-999-8054.
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Small group discussion Go to a table with the standard you'd like to discuss Assign someone to take notes for your table. Take 15 minutes to share and brainstorm ideas on: how could your co-op create a work team? how your co-op will meet this standard do you think you will need help from your manager? CHF BC and CHF Canada? If so, what kind? Report back 78
Wrapping up 2020? 2020? 79
Need help? Debbie Hamilton 2020 Vision Co-ordinator, CHF Canada 1-877-999-8054 2020info@chfcanada.coop Sue Moorhead Education director, CHF BC 604-879-5111 ext. 136 1-866-879-5111 smoorhead@chf.bc.ca
Resources CHF Canada www.chfcanada.coop 2020 Vision guides: (link) How to become a 2020 co-op Getting management right Getting governance right Getting our co-op principles right Getting our house in order: A guide to capital reserve planning for federal-program co-ops Video: Your Future Starts Now: Co-op housing at the crossroads (link) Getting Governance Right resources: test, quiz, FAQs (link) Member Satisfaction Survey (link)
Resources Online Board Basics (link) Core management standards (link) Resource Centre Tools for good management & governance (link) Sustainability at home a toolkit for co-ops (link) Top 10 sustainability action list for housing co-operatives (link) Beyond participation: Building a foundation for real member involvement (link) How well does your co-op run? co-op management test (link)
Resources CHF BC info@chf.bc.ca special request portable workshops advice, problem solving, meeting chairing, 2020 Compass and Vision education conferences, webinars and scheduled workshops www.chf.bc.ca 2020 Compass (link) Policies on the web Resources (link) sample ethical conduct agreement Resources Guide to the Co-op Act (link) Model Rules and Occupancy Agreement (link)
The Board Governance Management Legal Good Boards Good Sound Legal Basics The Road to 2020 Good Directors Governance and Principled Leadership Co-op basics Policies that work Maintenance policies 2020 Compass Effective meetings Management Financial management Budgets Financial statements Arrears Maintenance Maintenancesavvy members Terminations PIPA Co-op Act Sustainability: Capital and financial Good members Sustainability: Environmental Getting along
Wrapping up Your evaluations please! 85