Structure of AUDIT DATA MODEL Audit.db PID (I) PARCEL NUM (S) PARCEL SUF (A4) SUFFIX (A25) FORM (A8) FIELD NAME (A25) DATE CHANGED (D) TIME MODIFIED (T) Email.db PID (I) PARCEL (A10) SUFFIX (A25) DT SENT (D) Editchk.db NUM(S) Page 1 of 55
Structure of STATUS DATA MODEL Proj.db ProjSta.db Enc-Bal.db PID (I) ENCUMB (I) ENCUMB LINE (S) FindCo.db PID (I) COUNTY (A11) ROUTE (A15) SECTION (A20) Proj-Misc.db PID (I) ASSIGN #1 (S) Proj-Rem.db PID (I) REM NUM(S) Proj-Des.db Parcel.db Par-Own.db PID (I) Parcel Num (S) Parcel Suf (A4) SUFFIX (A25) OWNER (A50) Page 2 of 55
Structure of PARCEL DATA MODEL Proj.db Par-Own.db Parcel.db Audit-Pcl.db AUDITORS PCL (A20) Page 3 of 55
Structure of APPRAISAL DATA MODEL Proj.db Parcel.db Appr-FMV.db ACQ-AGT.db Par-Own.db Appr.db OWNER (A50) APPR-ASN.db ASSIGN # (S) APPR-MISC.db APPR-REM.db ASSIGN #1 (S) Choice.db CHOICES (A20) FindCo.db PID (I) COUNTY (A11) ROUTE (A15) SECTION (A20) PIDinUSE.db PID (I) Page 4 of 55
Structure of ACQUISITION DATA MODEL Proj.db Parcel.db ASSIGN #1 (S) Acq-Agt.db Par-Own.db RAP.db Acq-Bill.db OWNER(A50) UNIT ID (A4) Acq.db PID (I) Parcel num (S) Parcel suf (A4) SUFFIX (A25) Appr-Rem.db Acq-Rem.db NUM(S) Audit.db Appr-Fmv.db AUDITORS P Acq-Misc.db Par-Recorded.db ASSIGN #1 (S) Choice.db CHOICES (A20) FindCo.db PID (I) COUNTY (A11) ROUTE (A15) SECTION (A20) Ln Inc (+) PCL SUFFIX (A15) UPD AGT TYPE (A5) Page 5 of 55
Structure of RELOCATION DATA MODEL Proj.db Parcel.db RAP.db RAP-Off.db RAP-Dtr.db Par-Own.db OWNER (A50) Acq-Bill.db Choice.db RAP-Clm.db CHOICES (A20) RAP-Rem.db FindCo.db CLAIM # (S) PID (I) COUNTY (A11) ROUTE (A15) DT Entered (D) Page 6 of 55
Structure of PROPERTY MANAGEMENT DATA MODEL Proj.db Parcel.db RAP-Off.db PM.db PM-Rem.db PM-Abs.db UNIT ID (A4) DT Entered (D) Par-Own.db PM-Ten.db OWNER (A50) FundCO.db PID (I) Tenant Number (S) FindCo.db PID (I) COUNTY (A11) ROUTE (A15) PM-AbsI.db PM-AbsA.db BID # (S) BID # (S) Page 7 of 55
Structure of PROJ 2 COUNTY Text 11 All Caps PROJECT LOCATION COUNTY(IES) 3 ROUTE Text 15 All Caps PROJECT LOCATIONS ROUTE(S) 4 SECTION Text 20 All Caps PROJECT LOCATION STARTING SECTION NUMBER 5 STATE JOB Text 8 All Caps ODOT ASSIGNED JOB NUMBER FOR THIS PROJECT 6 FED JOB Text 20 All Caps ODOT # ASSIGNED TO IDENTIFY IF FEDERAL $ ARE IN PROJECT 7 TEAM Text 25 All Caps NAME OF ODOT REAL ESTATE TEAM ASSIGNED TO PROJECT 8 TEAM LEADER Text 25 All Caps LEAD WORKER OF THE ODOT REAL ESTATE TEAM 9 PROJECT TYPE Text 15 All Caps MAJOR NEW, PRIORITY, LOW VALUE, BRIDGE, ETC 10 AGENCY Text 15 All Caps AGENCY PERFORMING THE ACQUISTION (ODOT, LPA, TID, ETC.) 11 LPA AGREEMENT Date 1 DATE OF THE LPA AGREEMENT 12 RR PARCELS Short 1 NUMBER OF RAILROAD PARCELS NEEDING CONSTRUCTION AGREEMENTS OF ACQUISTION OR FILING. 13 ENVIR CLEARANCE Date 1 DATE OF ENVIRONMENTAL CLEARANCE FROM ELLIS. 14 DESIGN CONSULTANT Text 50 CONSULTANT DESIGNING PLANS 15 ORIG PLAN COMMIT Date 1 DATE WHEN RW PLAN IS ORIGINALLY DUE IN DISTRICT PER ELLIS. 16 REVS FROM ORIG COMMIT Short 1 NUMBER OF TIMES RW PLAN DUE DATE HAS BEEN CHANGED BY THE DISTRICT SUBSEQUENT TO ORIGINAL DATE IN ELLIS. 17 REVISED PLAN DUE Date 1 REVISED DATE RW PLAN IS GOING TO BE DELIVERED TO DISTRICT. 18 FINAL PLANS TO REG Date 1 DATE FINAL PLANS TO DISTRICT 19 INSTR/DESCRIP TO Date 1 DATE RECEIVED IN DISTRICT OF THE PRE-APPROVED LEGAL DESCRIPTIONS / INSTRUMENTS. REG 20 CONSTRUCTION PLAN Date 1 DATE CONSTRUCTION PLAN RECEIVED IN DISTRICT. TO RE 21 AUTHORIZATION DATE Date 1 AUTHORIZATION DATE FROM ELLIS 22 AUTHORIZATION TYPE Text 10 TYPE OF AUTHORIZATION RECEIVED SUCH AS ADVANCED ACQUISTION, PRELIMINARY ENGINEERING, FULL AUTHORIZATION. 23 FY RW DUE TO CLEAR Short 1 FISCAL YEAR RW IS DUE TO CLEAR. 24 REGION RW Date 1 PROPOSED RW CLEARANCE DATE AS ESTABLISHED IN ELLIS BY DISTRICT CLEARANCE DAT 25 REGION CERTIFIES TO Date 1 R/W ACQUSITION COMPLETE FORMERLY -DATE REGION CERTIFIES RW TO DISTRICT. DIST 26 PROPOSED SALE DATE Date 1 PROPOSED SALE DATE. 27 SOLD DATE Date 1 ACTUAL DATE PROJECT SOLD TO CONTRACTOR FOR CONSTRUCTION 28 PROJECT FILES TO Date 1 DATE ALL PROJECT FILES ARE RETURNED TO DISTRICT FOR STORAGE. DISTRICT 29 HISTORY Text 1 FLAG MARKER WHETHER IS INCLUDE THIS PROJECT IN REPORTS OR NOT 30 DISTRICT Short 1 DISTRICT NUMBER 31 AWARD DATE Date 1 DATE CONSTRUCTION CONTRACT AWARDED TO CONTRACTOR 32 PROPOSED AWARD Date 1 PROPOSED AWARD DATE DATE 33 ESTIMATED PARCELS Short 1 ESTIMATED PARCEL COUNT FROM STATUS MEETINGS WITH DISTRICT Page 8 of 55
Structure of PROJ 34 ESTIMATED STRUCTS Short 1 ESTIMATED STRUCTURED PARCEL COUNT FROM STATUS MEETINGS WITH DISTRICT 35 ESTIMATED UNITS Short 1 ESTIMATED RAP UNITS COUNT FROM STATUS MEETINGS WITH DISTRICT 36 OLD SYSTEM DATA Text 1 AN ASTERICK NEXT TO PID INDICATES THIS DATA ORIGINATED PRIOR TO DEC 31 2001 37 PRE_ACQ REPORT Date 1 DATE REPORT PREPARED TO SUM RELO UNITS, POTENTIAL PROBLEMS & AVAILABILITY OF REPLACEMENT HOUSING 38 CONDITIONAL CERT Date 1 CONDITIONAL CERTIFICATION GIVEN TO DISTRICT 39 REGION Text 2 All Caps FORMER REAL ESTATE REGIONAL OFFICE 40 PROJECT OUTSOURCE Text 1 Y,N IF THE MAJORITY OF THE PARCELS ARE OUTSOURCE (DETERMINED BY PROPERTY AGENT STAFF/FEE/LPA) 41 JOB IN PROGRESS Text 1 Y,N Obsolete Page 9 of 55
Structure of PROJ-DES 2 PROJ DESCRIPTION Text 240 PROJECT DESCRIPTION FROM ELLIS Page 10 of 55
Structure of PROJ-STA 2 RAP CONCEPTUAL Date 1 DATE OF RAP CONCEPTUAL REPORT STUDY? 3 LIST FINAL PLAN Text 255 SHOWS DATES OF PLAN CHANGES AFTER FINAL PLANS HAVE BEEN RECEIVED IN DISTRICT. REVISION 4 PUBLIC HEARING Date 1 DATE OF PUBLIC HEARING FOR PROJECT AS REQURIED BY LAW 5 AUTHORIZATION NOTE Text 20 ANY COMMENT REGARDING AUTHORIZATION 6 PRELIMINARY RW Currency 1 PRELIMINARY RW COSTS OF PROJECT FROM ELLIS COSTS 7 PRELIMINARY COST Date 1 DATE OF PRELIMINARY RW COSTS FROM ELLIS DATE 8 RW COSTS FROM Currency 1 WORKPLAN'S ESTIMATED COST FOR RW PARCEL ACQUISITION WITH PARCEL AND LABOR ESTIMATES WORK PLA 9 RW COSTS WP DATE Date 1 DATE WORKPLAN COMPLETED BY DISTRICT. 10 ACTUAL RW COSTS Currency 1 ACTUAL COST OF RW WHEN ENTIRE PROJECT IS FINALIZED, USUALLY AT CERTIFICATION STAGE AND DOES NOT REFLECT APPROP SETTLEMEN 11 ACTUAL RW COSTS DATE Date 1 DATE PROJECT IS CERTIFIED TO DISTRICT. IF CONDITTIONAL CERTIFICATION, APPROP AND RELO COSTS MAY REMAIN OUTSTANDING. 12 PREL UTILITY COSTS Currency 1 Obsolete NO LONGER USED IN THIS TABLE 13 PREL UTILITY COSTS Date 1 Obsolete NO LONGER USED IN THIS TABLE DATE 14 ACTUAL UTILITY Currency 1 Obsolete NO LONGER USED IN THIS TABLE COSTS 15 ENCUMBRANCE Text 7 Obsolete NO LONGER USED IN THIS TABLE NUMBER 16 ENCUMBRANCE Currency 1 Obsolete NO LONGER USED IN THIS TABLE AMOUNT 17 TITLES Text 1 YES OR NO. ALL TITLES COMPLETED ON PROJECT 18 FY CONST CONTRACT Short 1 FISCAL YEAR CONSTRUCTION CONTRACT IS TO BE AWARDED. AWARD 19 EST CONSTRUCTION Currency 1 ESTIMATED CONSTRUCTION COSTS PER ELLIS COSTS 20 FIRST LETTER Date 1 (INTRODUCTORY LETTER) ODOTS LETTER TO PROPERTY OWNER THAT THEY MAY BE IMPACTED BY THE IMPENDING ODOT PROJECT. 21 # RIGHT OF ENTRIES Short 1 Obsolete NO LONGER USED IN THIS TABLE-THIS IS A CALCULATE FIELD ELSEWHERE IN THE DATABASE 22 WP AGENT Text 20 PROJECT WORKPLAN AGENT 23 DATE WP ASGN Date 1 DATE PROJECT WORKPLAN AGENT ASSIGNED 24 DATE WP DUE Date 1 DATE PROJECT WORKPLAN DUE 25 DATE WP EXTD Date 1 EXTENDED DATE OF WORKPLAN DUE 26 DATE WP COMPL Date 1 DATE PROJECT WORKPLAN COMPLETED Page 11 of 55
Structure of PROJ-REM 2 Yes REM NUM Short 1 DATABASE INDEX FIELD THAT PROVIDES MULTIPLE REMARKS PER PROJECT 3 PROJ REMARKS Text 240 PROJECT REMARKS Page 12 of 55
Structure of PROJ-PLANS 2 FINAL PLAN REVIEW Date 1 FINAL PLAN REVIEW 3 PRELIM PLAN REV Date 1 PRELIMINARY PLANS 4 CL PLAT RECORDED Date 1 CENTER LINE PLAT RECORDED AT COUNTY RECORDERS OFFICE 5 CL VOL PAGE Text 20 CENTER LINE VOLUME AND PAGE Page 13 of 55
Structure of PROJ-MISC 2 Yes ASSIGN #1 Short 1 DATABASE INDEX FIELD THAT PROVIDES MULTIPLE MISCELLANEOUS PROJECT TYPES PER ENTRY 3 PROJ MISC TYPE Text 14 MILESTONES FROM ELLIS 4 DATE SENT Date 1 DATE SENT BY DISTRICT 5 DATE RECEIVED Date 1 DATE RECEIVED BY DISTRICT Page 14 of 55
Structure of ENC-BAL 2 Yes ENCUMB Short 1 ENCUMBRANCE NUMBER 3 ORIG AMOUNT Currency 0 ORIGINAL ENCUMBRANCE BALANCE 4 BALANCE Currency 1 CURRENT ENCUMBRANCE BALANCE 5 DOC TYPE Text 6 TYPE OF DOCUMENT CHANGING ENCUMRANCE BALANCE 6 AS OF DATE Date 2 DATE ENCUMBRANCE BALANCE WAS LAST UPDATED Page 15 of 55
Structure of PARCEL 2 Yes PARCEL NUM Short 1 NUMBER ASSIGNED TO A PARCEL 3 Yes PARCEL SUF Text 4 All Caps SINGLE LETTER TO DESIGNATE PARCEL HAS BEEN SPLIT IN MULTIPLE PARTS 4 Yes SUFFIX Text 25 TAKE DESIGNATION OF A PARCEL 5 PARCEL NUM ALPHA Text 7 DATABASE FIELD THAT CONCATENTATES PARCEL NUMBER AND SINGLE ALPHA SUF 6 STRUCTURES Long 1 Y,N YES OR NO FOR THIS PARCEL 7 HISTORY Text 1 Y,N Y OR N (YES OR NO)-NEW 8 REMSPID Long 1 Obsolete NO LONGER USED IN THIS TABLE 9 PSID Short 1 Obsolete NO LONGER USED IN THIS TABLE Page 16 of 55
Structure of AUDITpcl as of 6/13/2013 1 Yes PID Long 1 DATABASE INDEX FIELD FOR TABLE LINKING 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes AUDITORS PCL Text 20 AUDITORS PARCEL NUMBER ASSIGNED BY THE COUNTY AUDITORS OFFICE 6 STATUS Text 12 N OLD OR NEW PARCEL NUMBER ASSIGNED BY THE COUNTY AUDITORS OFFICE Page 17 of 55
Structure of PAR_RECORDED 1 Yes PID Long 1 DATABASE INDEX FIELD FOR TABLE LINKING 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes LN INC Auto 1 AUTO NUMBER FIELD Increment 6 PCL SUFFIX Text 15 SUFFIX RECORDED 7 RECORD DATE Date 1 DATE RECORDED AT COUNTY RECORDERS OFFICE 8 BOOK/PAGE Text 35 BOOK AND PAGE PCL SUFFIX IS RECORDED AT COUNTY RECORDERS OFFICE Page 18 of 55
Structure of PAR-OWN 1 Yes PID Long 1 DATABASE INDEX FIELD FOR TABLE LINKING 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 All Caps DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 All Caps DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes OWNER Text 50 All Caps NAME OF THE OWNER OF THE PROPERTY (PARCEL). 6 HOME PHONE # Text 14 HOME PHONE OF OWNER 7 WORK PHONE # Text 14 WORK PHONE OF OWNER 8 FAX # Text 14 FAX NUMBER OF OWNER 9 ADDRESS1 Text 50 ADDRESS OF OWNER 10 CITYSTATEZIP Text 50 CITY STATE ZIP OF ADDRESS OF OWNER Page 19 of 55
Structure of Choice 1 Yes CHOICES Text 20 VALIDATE CHOICES DEFINED BY USER Page 20 of 55
Structure of PIDinUse 2 Yes GNUN Text 15 NETWORK USER NAME OF PERSON ENTERING VALUE 3 Yes DT STAMP Time Stamp 1 CURRENT TIME Page 21 of 55
Structure of FindCo 2 Yes COUNTY Text 11 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes ROUTE Text 15 DATABASE INDEX FIELD FOR TABLE LINKING, SINGLE LETTER TO DESIGNATE PARCEL HAS BEEN SPLIT IN MULTIPLE PARTS 4 Yes SECTION Text 20 DATABASE INDEX FIELD FOR TABLE LINKING, SINGLE LETTER TO DESIGNATE PARCEL HAS BEEN SPLIT IN MULTIPLE PARTS Page 22 of 55
Structure of ACQ 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING, SINGLE LETTER TO DESIGNATE PARCEL HAS BEEN SPLIT IN MULTIPLE PARTS 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING, SINGLE LETTER TO DESIGNATE PARCEL HAS BEEN SPLIT IN MULTIPLE PARTS 5 TOTAL TAKE Text 1 YES OR NO. YES = THE TAKE IS THE WHOLE PARCEL, NO = THE TAKE IS NOT THE WHOLE PARCEL. 6 FIRST LETTER Date 1 DATE OF LETTER SENT TO PARCEL OWNER TO INTRODUCE PROPOSED PROJECT THAT AFFECTS LANDOWNER 7 PLAN LETTER Date 1 DATE OF LETTER DETAILING PROPERTY TAKING ALONG WITH PLAN & CONSTRUCTION SHEETS. 8 FINAL LETTER Date 1 DATE OF LETTER TO LAND OWNER DETAILING APPROPRIATION PROCEDURE. 9 APPROPRIATE Text 1 Y YES / NO. PARCEL TO BE APPROPRIATED? 10 APPROP FILED Date 1 DATE THE ATTORNEY GENERAL'S OFFICE FILES IN COURT FOR APPROPRIATING PARCEL. 11 ROE SIGNED Date 1 DATE OF RIGHT OF ENTRY AGREEMENT TO ENTER LAND DURING CONSTRUCTION PENDING COURT ACTION OR CONCLUSION OF NEGOTIATION. 12 ROE EXPIRES Date 1 DATE THAT RIGHT OF ENTRY AGREEMENT EXPIRES, NORMALLY 1 YEAR. 13 CNTRT SIGNED Date 1 DATE PROPERTY OWNER SIGNED EITHER INSTRUMENT OR PURCHASE CONTRACT. 14 DONATION Text 1 YES OR NO. DESIGNATED WHETHER OWNER DONATED PROPERTY TO BE ACQUIRED. 15 VOLUME PAGE Text 16 VOLUME AND PAGE FROM COUNTY RECORDER'S OFFICE ASSIGNED TO INSTRUMENT WHEN RECORDED 16 DATE TAX EXEMPT Date 1 DATE FILED FOR TAX EXEMPTION. 17 LPA Text 1 YES OR NO. PROJECT TO BE PERFORMED BY LOCAL PUBLIC AGENCY. 18 CASENO Text 12 CASE NUMBER ASSIGNED BY THE COURT FOR THE APPROPRIATION FILING. 19 ATTY Text 20 ATTORNEY IN AG OFFICE ASSIGNED TO THE APPROPRIATION CASE 20 TRIAL DATE Date 1 DATE SCHEDULED FOR TRIAL OF APPROPRIATION CASE 21 DATE CERTIFIED Date 1 DATE RECEIVES JOURNAL ENTRY FROM AG'S OFFICE (APPROP CASE IS FINISHED) 22 DATE MAIL CLOSED Date 1 DATE WARRANT MAILED TO LANDOWNER OR DATE OF CLOSING MEETING WITH LANDOWNER 23 DATE RECORDED Date 1 DATE REALTY SPECIALIST RECORDS (JOURNAL ENTRY) INSTRUMENT IS RECORDED IN COUNTY RECORDER'S OFFICE 24 RECORDING NA Text 1 YES OR NA. "NA" = A RECORDING WAS MADE AT COUNTY RECORDER'S OFFICE. "Y" = RECORDING IS NOT REQUIRED ON THIS PARCEL. 25 OPPOSING ATTY Text 20 OPPOSING ATTORNEY IN APPROPRIATION CASE 26 OPPOSING APPRAISER Text 20 OPPOSING APPRAISER IN APPROPRIATION CASE 27 PRE-TRIAL MEETING Date 1 PRE-TRAIL MEETING OF BOTH SIDES TO ATTEMPT SETTLEMENT FAILING TO DO SO GROUND RULES ESTABLISHED BEFORE TRIAL 28 DONATION ACREAGE N 1 ACREAGE OF DONATED PARCEL 29 DONATION DATE Date 1 DATE OF DONATION OF ACREAGE TO ODOT 30 APPROP DATE Date 1 KEYED IN DATE OF THE APPROPRIATON DATE USED IN THE COST MATRIX POSTED 31 REASON FOR FILING Text 20 REASON WHY PARCEL WAS FILED WITH AG'S 32 CNTRT SIGNED POSTED Date 1 KEYED IN DATE OF THE CONTRACT SIGNED USED IN THE COST MATRIX Page 23 of 55
Structure of ACQ-AGT 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 TITLE AGENT Text 20 NAME OF PERSON ASSIGNED TO TITLE SEARCH 6 DATE TITLE AGT ASGD Date 1 DATE TITLE AGENT ASSIGNED. 7 DATE TITLE AGT DUE Date 1 ESTIMATED DATE OF TITLE SEARCH COMPLETION. 8 DATE TITLE EXTD Date 1 EXTENSION OF TITLE DUE DATE. 9 DATE TITLE COMPL Date 1 DATE COMPLETED RE-46. DATE TITLE IS TYPED, SIGNED AND SUBMITTED AS COMPLETE 10 DATE TITLE CERT Date 1 DATE TITLE AGENT COMPLETES TITLE SEARCH AT COURTHOUSE AND SIGNS REPORT AS FIELD COMPLETION DATE 11 UPDATE AGENT Text 20 NAME OF PERSON DOING TITLE UPDATE. 12 DATE UPD AGT ASGD Date 1 DATE UPDATE AGENT IS ASSIGNED A TITLE. 13 DATE UPD DUE Date 1 ESTIMATED DATE OF TITLE UPDATE COMPLETION. 14 DATE UPD EXTD Date 1 EXTENSION OF UPDATE AGENT DUE DATE. 15 DATE UPD COMPL Date 1 DATE COMPLETED RE-46 TITLE REPORT UPDATE (TYPED, SIGNED, AND SUBMITTED AS COMPLETE) 16 DATE UPD TITLE CERT Date 1 DATE UPDATE AGENT COMPLETES TITLE UPDATE AT COURTHOUSE AND SIGNS REPORT AS FIELD COMPLETION DATE. 17 PROPERTY AGENT Text 20 NAME OF PERSON ASSIGNED TO NEGOTIATE WITH LANDOWNER. 18 DATE PROP AGT ASGN Date 1 DATE PROPERTY AGENT ASSIGNED. 19 DATE PROP DUE Date 1 ESTIMATED DATE FOR COMPLETION OF NEGOTIATIONS WITH LANDOWNER. 20 DATE PROP EXTD Date 1 EXTENSION OF PROPERTY AGENT DUE DATE. 21 DATE PKG TURNED IN Date 1 INITIAL BILLING PKG SUBMITTED FOR PROCESSING 22 DATE RE60 SIGNED Date 1 DATE RE-60/61 NEGOTIATOR REPORT SIGNED AND TURNED IN. 23 CLOSING AGENT Text 20 NAME OF PERSON ASSIGNED TO HANDLE CLOSING. 24 DATE CLOSING AGT Date 1 DATE CLOSING ASSIGNMENT MADE. ASGN 25 DATE CLOSING DUE Date 1 ESTIMATED DATE FOR COMPLETION OF CLOSING ASSIGNMENT. 26 DATE CLOSING EXTD Date 1 EXTENSION OF CLOSING DUE DATE. 27 DATE CLOSING COMPL Date 1 DATE CLOSING AGENT COMPLETED ASSIGNMENT AND RETURNS SIGNED CLOSING PACKAGE 28 # CONTACTS N 1 NUMBER OF TIMES NEGOTIATOR CONTACTED PARCEL OWNER 29 TITLE REVIEWER Text 20 NAME OF INDIVIDUAL ASSIGNED TO REVIEW TITLE 30 DATE TITLE REV Date 1 DATE OF COMPLETTION OF TITLE REVIEW COMPL 31 PACKAGE REVIEWER Text 20 NAME OF PERSON ASSIGNED TO REVIEW A COMPLETED ACQUISTION PACKAGE FOR BILLING PURPOSES. 32 DATE PKG REV COMPL Date 1 DATE PACKAGE REVIEW IS COMPLETED 33 PKG PREPARER Text 20 NAME OF INDIVIDUAL ASSIGNED TO PREPARE ACQUISTION PACKAGE 34 DATE PKG PREPARED Date 1 DATE ACQUSIITION PACKAGE IS FULLY PREPARED 35 OUTSOURCE Text 1 YES OR NO. PROJECT BEING PERFORMED BY CONSULTANT. 36 TASK ORDER Text 1 YES OR NO. PARCEL IS BEING ACQUIRED BY AN INDIVIDUAL / COMPANY THROUGH A TASK ORDER. Page 24 of 55
Structure of ACQ-AGT 37 PRIME CONSULTANT Text 30 CONSULTANT RESPONSIBLE FOR PROJECT 38 SUB CONSULTANT Text 30 ANOTHER COMPANY ASSIGNED BY PRIME CONSULTANT TO PERFORM WORK. 39 PERSONAL SERVICE Text 1 YES OR NO. PROJECT BEING PERFORMED BY INDIVIDUAL HIRED UNDER A PERSONAL SERVICE CONTRACT. CONTRA 40 RED BK ASSIGNED TO Text 20 NAME OF PERSON (STAFF OR FEE) ASSIGNED TO PERFORM A "RED BOOK APPRAISAL" 41 RED BK FEE Currency 1 RED BOOK APPRAISAL FEE, IF APPLICABLE 42 RED BK ASSIGNED Date 1 DATE RED BOOK PERSON IS ASSIGNED DATE 43 RED BK DUE DATE Date 1 DATE RED BOOK REPORT IS DUE 44 RED BK EXTN DATE Date 1 DATE EXTENSION FOR RED BOOK REPORT 45 RED BK COMPL DATE Date 1 DATE RED BOOK REPORT IS COMPLETED 46 DATE TITLE REV ASGD Date 1 DATE TITLE REVIEWER ASSIGNED 47 DATE TITLE REV DUE Date 1 DUE DATE OF TITLE REVIEWER ASSIGNMENT 48 DATE TITLE REV EXTD Date 1 EXTENSION DATE OF TITLE REVIEWER ASSIGNMENT 49 DATE PKG REV ASGD Date 1 DATE PACKAGE REVIEWER ASSIGNED 50 DATE PKG REV DUE Date 1 DUE DATE OF PACKAGE REVIEWER ASSIGNMENT 51 DATE PKG REV EXTD Date 1 EXTENSION DATE OF PACKAGE REVIEWER ASSIGNMENT 52 DATE PKG PREP ASGD Date 1 DATE PACKAGE PREPARER ASSIGNED 53 DATE PKG PREP DUE Date 1 DUE DATE OF PACKAGE PREPARER ASSIGNMENT 54 DATE PKG PREP EXTD Date 1 EXTENSION DATE OF PACKAGE PREPARER ASSIGNMENT 55 PSC Text 1 YES, NO - PERSONAL SERVICE 56 TITLE AGT TYPE Text 5 STAFF OR FEE OR LPA 57 TITLE AGT REV TYPE Text 5 STAFF OR FEE OR LPA 58 PROP AGT TYPE Text 5 STAFF OR FEE OR LPA 59 PKG AGT TYPE Text 5 STAFF OR FEE OR LPA 60 PKG AGT REV TYPE Text 5 STAFF OR FEE OR LPA 61 CLOSING AGT TYPE Text 5 STAFF OR FEE OR LPA 62 UPD AGT TYPE Text 5 STAFF OR FEE OR LPA Page 25 of 55
Structure of ACQ-BILL 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 SALVAGE/RETENT Currency 1 SALVAGE AMOUNT IN $ FROM WHITE SHEET 6 SALVAGE DATE Date 1 SALVAGE DATE 7 EXCESS LAND AMT Currency 1 $ AMOUNT ON RE-22 TO INDICATE VALUE OF EXCESS LAND 8 EXCESS LAND SIZE N 1 AMOUNT OF LAND ON RE-22 IDENTIFIED AS EXCESS LAND OR UNECONOMIC REMNANT. 9 EXCESS LAND IND Text 1 YES OR NO. INDICATES IF LANDOWNER SOLD OR RETAINED THE PROPERTY. 10 DATE 1st OFFER Date 1 DATE PROPERTY AGENT MAKES FIRST OFFER TO PROPERTY OWNER, OR DATE OF OFFER LETTER. 11 COUNTER OFFER #1 Currency 1 DOLLAR AMOUNT OF PROPERTY OWNER'S FIRST COUNTER OFFER. 12 COUNTER 1 DATE Date 1 DATE OF PROPERTY OWNER'S FIRST COUNTER OFFER. 13 COUNTER OFFER #2 Currency 1 DOLLAR AMOUNT OF PROPERTY OWNER'S SECOND COUNTER OFFER. 14 COUNTER 2 DATE Date 1 DATE OF PROPERTY OWNER'S SECOND COUNTER OFFER. 15 RW BILL Text 7 RIGHT OF WAY BILL NUMBER. ("HOLD BACK BILL" CAN BE USED AS A 2ND BILL. ALL BILLS MUST BE LOADED IN FISCAL SYSTEM.) 16 BILL AMT Currency 1 DOLLAR AMOUNT OF RIGHT OF WAY BILL 17 DATE WARRANT Date 1 DATE ON WARRANT CHECK. PREPD 18 DATE WARRANT IN Date 1 DATE WARRANT RECEIVED IN DISTRICT REG 19 HOLD BACK BILL Text 7 RIGHT OF WAY BILL NUMBER FOR A PORTION HELD BACK FOR SECURITY IN LANDOWNER'S PERFORMANCE OR A SECOND RW BILL 20 HOLD BACK AMT Currency 1 DOLLAR AMOUNT OF THE HOLD BACK RIGHT OF WAY BILL 21 W9 Text 1 YES OR NO. A SIGNED W-9 HAS BEEN SUBMITTED TO FISCAL. 22 DATE FISCAL Date 1 DATE REGION FISCAL CLERK GIVES CHECK TO CONSULTANT OR STAFF MEMBER FOR CLOSING. RELEASES CHK 23 SALVAGE IND Text 1 Y,N Y=OWNER SALVAGED N=OWNERS DID NOT SALVAGE 24 DATE RPM SIGN PKG Date 1 DATE RPM SIGNS BILLING PACKAGE 25 TRANSMITTAL DATE Date 1 DATE ENTIRE CLOSING PKG WITH ALL RECORDING INFO IS SENT TO CO RECORDS 26 REG RESOLVED Date 1 YES/NO - DID REGION RESOLVE ISSUE RESULTING IN A SIGNED PARCEL PRIOR TO NEGOTIATION 27 DATE TO AG Date 1 DATE PARCEL WAS SENT TO AG'S OFFICE 28 CERT JOURNAL ENTRY Date 1 LEGALIZED RECORDING OF A CHRONOLOGICAL EVENT WITHIN A GIVEN PROJECT 29 TAX EXEMPT DTE Text 9 DEPARTMENT OF TAXATION EXEMPTION NUMBER 30 TAX DTE DATE Date 1 DATE OF DTE EXEMPTION 31 S/V Text 1 All Caps SETTLEMENT (PRIOR TO GOING TO COURT)/ VERDICT (SETTLEMENT AFTER GOING TO TRIAL) OR DEFAULT - OWNER IGNORES APPROP NOTICE Page 26 of 55
Structure of FUND-CODE 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 A/S/F Text 1 A All Caps A INDICATES ALL FUNDING, S ONLY STATE FUNDING - SIGNED OR FILED W/ STATE FUNDS BEFORE FEDERAL AUTHORIZATION Page 27 of 55
Structure of ACQ-MISC 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes ASSIGN #1 Short 1 DATABASE INDEX FIELD THAT PROVIDES MULTIPLE MISCELLANEOUS ACQUISTION ASSIGNMENTS PER PARCEL (IE. TAXES, MORTGAGE RELEASE) 6 ACQ TYPE1 Text 5 STAFF OR FEE OR LPA 7 ACQ AGENT Text 20 NAME OF MISCELLANOUS AGENT ASSIGNED 8 ACQ MISC TPE Text 8 SEE CHOICES OF EDIT CHECK. EXAMPLES ARE ASBT (ASB TEST), MREL (MORT RELEASE). 9 DATE ASSIGNED1 Date 1 DATE MISCELLANOUS AGENT ASSIGNED 10 DATE DUE1 Date 1 ESTIMATED DATE FOR COMPLETION OF MISCELLANOUS AGENT ASSIGNMENT 11 EXTEND DATE1 Date 1 EXTENSION OF MISCELLANOUS AGENT ASSIGNMENT DUE DATE 12 DATE RECEIVED1 Date 1 DATE MISCELLANOUS AGENT COMPLETED ASSIGNMENT Page 28 of 55
Structure of ACQ-REM 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes NUM Short 1 DATABASE INDEX FIELD TO ALLOW MULTIPLE REMARKS 6 REMARKS Text 200 REMARKS PERTAINING TO ACQUSITION OF THIS PARCEL. Page 29 of 55
Structure of APPROP-INFO 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 ODOT TRIAL APPR Text 20 THE APPRAISER REPRESENTING ODOT AT TRIAL 6 PO APPR TEST$ Currency 1 THE PROPERTY OWNERS APPRAISER TESTIMONY IN DOLLARS 7 OTHER VAL WIT Text 20 OTHER VAULATION WITNESSES 8 WHO AUTH SETTLE Text 40 WHO AUTHORIZED THE SETTLEMENT Page 30 of 55
Structure of APPROP-REM 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 REMARKS Text 255 APPROPRIATION REMARKS Page 31 of 55
Structure of APPR 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 PROP TYPE Text 8 All Caps MATCHES DEFINITION FOR COLUMN 41 OF FORM RE-101 (PROJECT WORKPLAN) 6 TAKE TYPE Text 8 All Caps MATCHES DEFINITION FOR COLUMN 43 OF FORM RE-101 (PROJECT WORKPLAN) 7 MAX FEE Currency 1 MAXIMUM DOLLAR AMOUNT TO BE PAID TO FEE APPRAISER TO COMPLETE APPRAISAL. 8 UNIT $ Currency 1 PRICE PER SQ FT (OR PER ACRE) OF THE LAND IN THE APPRAISAL REPORT. 9 WORKPLAN EST Currency 1 WORLPLAN'S ESTIMATED COST FOR PARCEL ACQUISTION 10 WORKPLAN DATE Date 1 DATE RE-101 IS PREPARED AFTER FIELD TRIP TO VIEW PROJECT. 11 WORKPLAN Text 25 All Caps PERSON(S) WHO PREPARED THE RE-101 WORKPLAN PREPARED BY 12 RE95 AGENT Text 20 All Caps NAME OF PERSON ASSIGNED TO PREPARE RE-95. 13 RE95 ASSIGNED Date 1 DATE RE-95 AGENT IS ASSIGNED. 14 RE95 DUE Date 1 DATE OF ESTIMATED COMPLETION OF RE-95 15 RE95 EXTENSION Date 1 ESTENDED DATE OF COMPLETION OF RE-95. 16 RE95 COMPLETED Date 1 DATE OF RE-95 COMPLETION. Page 32 of 55
Structure of APPR-ASN 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes ASSIGN # Short 1 DATABASE INDEX FIELD THAT PROVIDES MULTIPLE APPRAISALS PER PARCEL 6 APR TYPE Text 5 All Caps TYPE OF APPRAISER. (FEE OR STAFF OR LPA) 7 NEGO FEE Currency 1 ACTUAL CONTRACT PRICE OF THE APPRAISAL 8 APPRAISER Text 20 All Caps NAME OF APPRAISER DOING ORIGINAL APPRAISAL 9 APR AMOUNT Currency 1 $ AMOUNT DETERMINED ON THE APPRAISAL FOR A PARCEL. 10 REPORT TYPE Text 4 All Caps SEE CHOICES OF EDIT CHECK. EXAMPLES ARE VA (VALUE ANALYSIS), VF (VALUE FINDING). 11 DATE ASSIGNED Date 1 THE DATE ASSIGNED TO APPRAISER OF THE ORIGINAL APPRAISAL. 12 DATE DUE Date 1 ESTIMATED DATE APPRAISER IS TO HAVE COMPLETED ORIGINAL APPRAISAL. 13 EXTEND DATE Date 1 AN EXTENSION OF THE DATE DUE OF THE ORIGINAL APPRAISAL. 14 DATE RECEIVED Date 1 DATE THE COMPLETED APPRAISAL REPORT IS RECEIVED. 15 REVIEWER Text 20 All Caps NAME OF PERSON REVIEWING THE ORIGINAL APPRAISAL REPORT. 16 DATE REVR ASSIGN Date 1 DATE ASSIGNMENT MADE DESIGNATING THE REVIEWER FOR THIS APPRAISAL. 17 DATE REVIEW DUE Date 1 ESTIMATED DATE REVIEWER IS TO COMPLETE THIS REVIEW 18 DATE RETURNED Date 1 DATE APPRAISAL RETURNED FOR CORRECTION TO ORIGINAL APPRAISER. 19 DATE ANSWERED Date 1 DATE APPRAISAL CORRECTED AND RETURNED BY ORIGINAL APPRAISER TO REVIEWER. 20 DATE COMPLETED Date 1 DATE REVIEWER SUBMITS COMLETED REVIEW FORMS AND/OR RE-22. 21 DATE REVR EXTEND Date 1 DATE OF EXTENTION OF THE DUE DATE FOR THE REVIEWER OF THIS APPRAISAL. 22 APR REV TYPE Text 5 All Caps STAFF OR FEE OR LPA Page 33 of 55
Structure of APPR-FMV 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 FMVE 0 AMT Currency 1 FAIR MARKET VALUE (ORIGINAL) ESTIMATE (RE-22) 6 FMVE 0 DATE Date 1 DATE THAT FMVE0 WAS APPROVED BY REAL ESTATE ADMINISTRATOR 7 FMVE 1 AMT Currency 1 FAIR MARKET VALUE ESTIMATE (RE-22) - 1ST REVISION 8 FMVE 1 DATE Date 1 DATE THAT FMVE1 WAS APPROVED BY REAL ESTATE ADMINISTRATOR 9 FMVE 2 AMT Currency 1 FAIR MARKET VALUE ESTIMATE (RE-22) - 2ND REVISION 10 FMVE 2 DATE Date 1 DATE THAT FMVE2 WAS APPROVED BY REAL ESTATE ADMINISTRATOR 11 FMVE 3 AMT Currency 1 FAIR MARKET VALUE ESTIMATE (RE-22) - 3RD REVISION 12 FMVE 3 DATE Date 1 DATE THAT FMVE3 WASAPPROVED BY REAL ESTATE ADMINISTRATOR 13 FMVE 4 AMT Currency 1 FAIR MARKET VALUE ESTIMATE (RE-22) - 4TH REVISION 14 FMVE 4 DATE Date 1 DATE THAT FMVE4 WASAPPROVED BY REAL ESTATE ADMINISTRATOR 15 FMVE ADMIN SETLMT Currency 1 SUM OF LAST FMVE PLUS ADDITIONAL DOLLARS FOR ADMIN REVIEW. AMT 16 FMVE ADMIN SETLMT Date 1 DATE THAT FMVE ADMIN SETTLEMENT WAS APPROVED. DATE 17 FMVE ADMIN SETLMT Currency 1 DOLLAR DIFFERENCE BETWEEN FMVE AND FINAL SETTLEMENT AMOUNT. ADD Am 18 FMVE CASE SETLMT AMT Currency 1 TOTAL AMOUNT OF SETTLEMENT AGREED TO BY THE ATTORNEYS AND THE AGENCY (OR JURY AWARD) FROM AN APPROPRIATION CASE. 19 FMVE CASE SETLMT Date 1 DATE CASE SETTLEMENT APPROVED BY AGENCY OR DATE OF AAG'S LETTER OF JURY VERDICT. DATE 20 BS AMOUNT Currency 1 THE AMOUNT OF MONEY IN THE FMVE THAT HAS BEEN ALLOCATED ON A BLUE SHEET TO A BILL OF SALE PARCEL Page 34 of 55
Structure of APPR-MISC 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes ASSIGN #1 Short 1 DATABASE INDEX FIELD THAT PROVIDES MULTIPLE MISCELLANEOUS APPRAISAL ASSIGNMENTS PER PARCEL (IE. PIN, COST ESTIMATES) 6 APR TYPE1 Text 5 TYPE OF APPRAISER. (FEE OR STAFF OR LPA) 7 APPRAISER1 Text 20 NAME OF APPRAISER DOING ASSIGNMENT (PIN, CEST, ETC) 8 REPORT TYPE1 Text 4 SEE CHOICES OF EDIT CHECK. EXAMPLES ARE PIN (PARCEL IMPACT NOTES), CEST (COST ESTIMATES). 9 DATE ASSIGNED1 Date 1 THE DATE ASSIGNED TO APPRAISER OF THE MISC APPRAISAL REPORT. 10 DATE DUE1 Date 1 THE DATE THE MISC REPORT IS DUE FROM APPRAISER 11 EXTEND DATE1 Date 1 EXTENSION DATE GIVEN FOR MISC REPORT FROM APPRAISER 12 DATE RECEIVED1 Date 1 DATE MISC REPORT IS COMPLETED BY APPRAISER Page 35 of 55
Structure of APPR-REM 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 REMARKS Text 255 REMARKS THAT PERTAIN TO THE APPRAISAL / APPRAISAL PROCESS ON THIS PARCEL. Page 36 of 55
Structure of PM as of 5/22/2013 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes PM PARCEL Text 5 PROPERTY MANAGEMENT PARCEL NUMBER DESIGNATION 6 RENTAL DESCR Text 100 DESCRIPTION OF WHAT IS INCLUDED AT THE SITE WHICH IS BEING RENTED 7 AGREEMENT TYPE Text 50 RESIDENTIAL, COMMERICAL, MONTHLY, OR YEARLY RENTAL AGREEMENT 8 DATE AGREEMENT Date 1 DATE RENTAL AGREEMENT EXPIRES EXPIRES 9 AGREEMENT Text 1 YES OR NO FOR AUTOMATIC RENEWAL OF RENTAL FOR PROPERTY MANAGEMENT. RENEWAL 10 DATE SECURE Date 1 DATE RENTAL PROPERTY IS DEEMED CLEARED AND READY TO BE TURNED OVER TO CONSTRUCTION CONTRACTOR. 11 RENTAL RATE Currency 1 DOLLAR AMOUNT OF RENTAL PAYMENT. 12 TAX AMT Currency 1 DOLLAR AMOUNT OF TAXES PER YEAR. 13 BOARDED BY Text 20 NAME OF INDIVIDUAL / COMPANY TO SECURE STRUCTURE 14 BOARDED DATE Date 1 DATE STRUCTURE IS SECURED 15 BOARDED COST Currency 1 COST TO SECURE STRUCTURE 16 UTILITIES REMOVED Text 20 PERSON WHO CHECKED THAT UTILITIES HAVE BEEN STOPPED / DISCONNECTED BY 17 UTIL - WATER Date 1 DATE WATER COMPANY DISCONNECTED SERVICE 18 UTIL - GAS Date 1 DATE GAS COMPANY DISCONNECTED SERVICE 19 UTIL - ELEC Date 1 DATE ELECTRICITY COMPANY DISCONNECTED SERVICE 20 UTIL - LPG Date 1 DATE NATURAL GAS WAS STOPPED / DISCONNECTED 21 UTIL - SATELLITE Date 1 DATE SATELLITE DISH DISCONNECTED 22 HAZARDS REMOVED Date 1 DATE HAZARDS REMOVED 23 WATER TANK DRAINED Date 1 DATE WATER TANK DRAINED 24 SIGNS/RAT BAIT Date 1 DATE NO TRESPASSING & RAT BAIT SIGNS POSTED 25 ODOT REVIEW Date 1 DATE OF ODOT QUALITY ASSURANCE INSPECTION 26 DISTRICT ESTIMATED Date 1 ESTIMATED DATE TO TURN POSSESION OVER TO DISTRICT 27 DISTRICT ACTUAL Date 1 ACTUAL DATE TO TURN POSSESION OVER TO THE DISTRICT Page 37 of 55
Structure of PM-REM as of 5/22/2013 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes PM PARCEL Text 5 DATABASE INDEX FIELD FOR TABLE LINKING 6 DT ENTERED Time 1 DATE TIME OF ENTRY OF REMARK Stamp 7 REMARKS Text 250 REMARKS PERTAINING TO THIS PM PARCEL Page 38 of 55
Structure of PM-TEN as of 5/22/2013 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes PM PARCEL Text 5 DATABASE INDEX FIELD FOR TABLE LINKING 6 TENANT NUMBER Short 1 DATABASE INDEX FIELD TO ALLOW MULTIPLE TENANTS PER PARCEL 7 TENANT NAME Text 100 NAME OF PERSON TEMPORARILY OCCUPYING STRUCTURE 8 TENANT ADDR Text 100 TENANT'S MAILING ADDRESS 9 TENANT PHONE Text 14 TENANT'S PHONE 10 TENANT PHONE 2 Text 14 A SECOND PHONE IF AVAILABLE. Page 39 of 55
Structure of PM-ABS as of 5/22/2013 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes PM PARCEL Text 5 DATABASE INDEX FIELD FOR TABLE LINKING 6 INSPECTOR Text 25 NAME OF SUCCESSFUL BIDDER AWARDED CONTRACT TO DO ASBESTOS INSPECTION. 7 INSPECTOR PHONE Text 14 SUCCESSFUL BIDDER'S PHONE 8 DATE ASSIGNED Date 1 DATE NOTIFIED BIDDER TO PROCEED WITH ASBESTOS INSPECION. 9 DATE DUE Date 1 DATE ASBESTOS INSPECTION IS TO BE FINISHED. 10 DATE EXTEN Date 1 IF CIRCUMSTANCES DELAY THE INSPECTION, THIS EXTENSION DATE BECOMES THE DUE DATE. 11 DATE COMPLETE Date 1 DATE OF THE SIGNED INSPECTION REPORT. 12 ABATEMENT YES NO Text 1 Obsolete YES OR NO. IS ABATEMENT NECESSARY. 13 ABATEMENT Text 25 Obsolete NAME OF SUCCESSFUL BIDDER AWARDED THE CONTRACT TO REMOVE ASBESTOS FROM STRUCTURE. CONTRACTOR 14 ABATEMENT PHONE Text 14 Obsolete SUCCESSFUL ABATEMENT BIDDER'S PHONE 15 DATE ABATEMENT Date 1 Obsolete DATE BIDDER NOTIFIED TO PROCEED WITH ABATEMENT. ASSIGNED 16 DATE ABATEMENT DUE Date 1 Obsolete DATE SET FOR COMPLETION OF ABATEMENT AND SUBMITAL OF WRITTEN REPORT. 17 DATE ABATEMENT EXTEN 18 DATE ABATEMENT COMP Date 1 Obsolete IF CIRCUMSTANCES DELAY THE ABATEMENT PROCESS, THIS EXTENSION DATE BECOMES THE DUE DATE. Date 1 Obsolete DATE ABATEMENT ACTUALLY COMPLETED. Page 40 of 55
Structure of PM-ABSA as of 5/22/2013 1 Yes PID Long 1 Obsolete PROJECT IDENTIFICATION NUMBER 2 Yes PARCEL NUM Short 1 Obsolete DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 Obsolete DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 Obsolete DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes PM PARCEL Text 5 Obsolete DATABASE INDEX FIELD FOR TABLE LINKING 6 BID # Short 1 Obsolete DATABASE INDEX FIELD THAT PROVIDES MULTIPLE BIDS FOR INSPECTION / ABATEMENT 7 BIDDER Text 25 Obsolete NAME OF BIDDER COMPETING FOR CONTRACT FOR REMOVAL OF ASBESTOS FROM STRUCTURE. 8 DATE BID Date 1 Obsolete DATE BIDDER SIGNS WRITTEN BID 9 BID AMT Currency 1 Obsolete DOLLAR AMOUNT OF THE ABATEMENT BID Page 41 of 55
Structure of PM-ABSI as of 5/22/2013 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes PM PARCEL Text 5 DATABASE INDEX FIELD FOR TABLE LINKING 6 Bid # Short 1 DATABASE INDEX FIELD THAT PROVIDES MULTIPLE BIDS FOR INSPECTION / ABATEMENT 7 BIDDER Text 25 NAME OF BIDDER COMPETING FOR CONTRACT TO INSPECT STRUCTURE FOR ASBESTOS. 8 DATE BID Date 1 DATE BIDDER SIGNS WRITTEN BID AND SUBMITS TO ODOT. 9 BID AMT Currency 1 DOLLAR AMOUNT OF THIS INSPECTION BID Page 42 of 55
Structure of RAP as of 5/22/2013 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes UNIT ID Text 4 All Caps NUMBER ASSIGNED TO A DISPLACEE ON A PARCEL FOR IDENTIFICATION WHEN A PARCEL HAS MULTIPLE DISPLACEES. 6 DATE PREACQ Date 1 DATE OF INITIAL CONTACT WITH DISPLACEE AND SURVEY COMPLETED. SURVEY 7 DATE FIRST NEGO Date 1 DATE OF FIRST NEGOTIATIONS ON PROJECT INCLUDING ADVANCED ACQUISTION. 8 DATE LAST CONTACT Date 1 LAST CONTACT WITH RELOCATEE 9 PARCEL LIMITS Text 20 POSSIBLE ADVANCE ACQUISTIONS INDICATION OF PARCEL LIMITS 10 DISPLACEE OCCUPANT Text 150 NAME OF RELOCATEE 11 RAP COUNSELOR Text 15 NAME OF PERSON HANDLING RELOCATION ASSISTANCE ON THIS PARCEL. 12 DATE RAP ASGND Date 1 DATE ASSIGNMENT TO COUNSELOR. 13 DATE RAP DUE Date 1 DATE SOONER THAN DATE RW CERTIFIED 14 OCCUPANT TYPE Text 3 (R)ESIDENTIAL, (B)USINESS, (P)ERSONAL PROPERTY, (F)ARM, (S)IGN 15 LAST DAY TO FILE Date 1 DATE OF LAST DAY A DISPLACEE CAN FILE A RELOCATION CLAIM FOR PAYMENT. CLAIM 16 RAP AGT TYPE Text 5 All Caps STAFF OR FEE OR LPA 17 DATE RAP COMPL Date 1 DATE NECESSARY FILE INFO IS SENT TO US, FINAL RELOCATION WARRANT IS PROCESSED & POOS GENERATED OR FILE IS CLOSED 18 REMSPID Long 1 Obsolete FIELD NO LONGER USED 19 PSID Short 1 Obsolete FIELD NO LONGER USED Page 43 of 55
Structure of RAP-DTR as of 5/22/2013 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes UNIT ID Text 4 All Caps DATABASE INDEX FIELD FOR TABLE LINKING 6 OCCUPANCY CLASS Text 10 TIME AT SITE ESTABLISHES ELIQIBILITY (0 TO 89, 90 TO 179, 180 OR MORE DAYS) 7 DATE OCCUPANCY Date 1 DATE ESTABLISHED OCCUPANCY ON SITE. 8 DATE INTENT TO ACQ Date 1 DATE OF LETTER OF INTENT & ELIGIBILITY LETTER TO DISPLACEE ELIG 9 # REFERRALS N 1 NUMBER OF REFERRALS TO RELOCATEE / DISPLACEE 10 DATE REFERRAL Date 1 DATE OF LAST REFERRAL 11 DATE DSS INSPECTION Date 1 DECENT, SAFE & SANITARY INSPECTION DATE 12 FIXED RATE MOVING Currency 1 DOLLAR AMOUNT BY ROOM COUNT ACCORDING TO CURRENT MOVE SCHEDULE. SCH 13 DATE RE113 Date 1 RE-113 INVENTORY COMPLETED DATE INVENTORY 14 DATE SPECS APPVD Date 1 DATE MOVING SPECS ARE AGREED UPON AND APPROVED 15 COMP DETERM Y/N Text 1 (YES OR NO) RELO PARCEL THAT REQUIRES A COMP DETERMINATION FOR REPLACEMENT HOUSING PAYMENT 16 DATE COMP DETERM Date 1 DATE COMP DETERMINATION APPROVED BY REA ADMINISTRATOR 17 DATE NHSV Date 1 NORMAL HOMESITE VALUATION DATE 18 NHSV AMT Currency 1 NORMAL HOMESITE VALUATION AMOUNT 19 DATE REV NHSV Date 1 NHSV REVISION DATE 20 NHSV REV AMT Currency 1 NHSV REVISION AMOUNT 21 DATE RHP RSP DETERM Date 1 DATE THAT THE REPLACEMENT HOUSING PAYMENT OR RENT SUPPLEMENT PAYMENT WAS DETERMINED AND APPROVED BYTHE AGENCY. 22 RHP RSP AMT Currency 1 ACTUAL MONEY AMOUNT OF REPLACEMENT HOUSING PAYMENT OR RENT SUPPLEMENT FOR THE OCCUPANT (DISPLACEE). 23 DATE RHP RSP REV Date 1 REVISION DATE OF RHP / RSP WHEN RE-COMPUTATION IS REQUIRED. 24 RHP RSP REV AMT Currency 1 REVISION AMOUNT OF RHP / RSP WHEN ORIGINAL MUST BE RECOMPUTED 25 LRH Y/N Text 1 LAST RESORT HOUSING (YES / NO) 26 DATE LRH Date 1 DATE LAST RESORT HOUSING REQUEST APPROVED BY DISTRICT REA 27 RHP RSP REVIEWER Text 20 AGENT ASSIGNED TO REVIEW RHP RSP BILLING PKG 28 RHP RSP REV ASGND Date 1 ASSIGNED DATE FOR COMPLETION OF RHP RSP BILLING REVIEW. 29 RHP RSP REV DUE Date 1 DUE DATE FOR COMPLETION OF RHP RSP BILLING PKG REVIEW. 30 RHP RSP REV EXTD Date 1 EXTENDED DATE FOR COMPLETION OF RHP RSP BILLING PKG REVIEW. 31 RHP RSP REV COMPL Date 1 DATE OF COMPLETION OF RHP RSP BILLING PKG REVIEW. Page 44 of 55
Structure of RAP-OFF as of 5/22/2013 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes UNIT ID Text 4 All Caps DATABASE INDEX FIELD FOR TABLE LINKING 6 ESTIMATED MOVE Date 1 PROPOSED (ESTIMATED) MOVE DATE OF STRUCTURE OCCUPANT. DATE 7 ACTUAL MOVE DATE Date 1 ACTUAL MOVE DATE OF STRUCTURE OCCUPANT 8 POST MOVE Date 1 DATE STRUCTURE IS INSPECTED SUBSEQUENT TO MOVE OF OCCUPANT INSPECTION DATE 9 POSSESSION DATE Date 1 LEGAL DATE THAT THE STATE ASSUMES POSSESSION OF PROPERTY. 10 POSSESSION OF KEYS Date 1 DATE ODOT HAS KEYS TO PROPERTY 11 RAP OFFER DATE Date 1 DATE OF RAP OFFER LETTER BASED ON MOST CURRENT FMVE. 12 90 DAY EXPIRATION Date 1 90 DAYS AFTER DATE OF 1ST OFFER. DATE 13 SUBS RAP OFFER Date 1 DATE OF 1ST OFFER TO SUBSEQUENT TENANT. DATE 14 SUBS RAP AMOUNT Currency 1 DOLLAR AMOUNT OFFERED TO SUBSEQUENT TENANT. 15 30 DAY NOTICE ISSUED Date 1 DATE THAT THE 30 DAY NOTICE TO VACATE WAS ISSUED TO RELOCATEE. 16 30 DAY NOTICE Date 1 30 DAYS AFTER NOTICE TO VACATE WAS ISSUED (DATE THE 30 DAY NOTICE EXPIRES). EXPIRES 17 MOVING BID1 Date 1 DATE OF MOVE BID #1 ESTIMATES 18 MOVING BID1 Currency 1 $ AMOUNT OF MOVE BID #1 ESTIMATES AM 19 MOVING BID2 Date 1 DATE OF MOVE BID #2 ESTIMATES 20 MOVING BID2 Currency 1 $ AMOUNT OF MOVE BID #2 ESTIMATES AM 21 APPEAL FILED DATE Date 1 DATE APPEAL FILED 22 APPEAL COMPLETED Date 1 DATE APPEAL COMPLETED. DATE 23 APPEAL STATUS Text 7 "GRANTED" OR "DENIED" 24 PM NOTIFIED OF Date 1 DATE PROPERTY MANAGEMENT NOTIFIED OF VACANCY. VACANCY 25 MOVE AUTHORIZATION Date 1 DATE MOVE WAS AUTHORIZED 26 MOVE TYPE Text 15 ACTUAL & NEGOTIATED, FIXED SCHEDULE, SEARCH, IN LIEU, RESIDENTIAL, SELF MOVE Page 45 of 55
Structure of RAP-REM as of 5/22/2013 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes UNIT ID Text 4 All Caps DATABASE INDEX FIELD FOR TABLE LINKING 6 Yes DATE ENTERED Time 1 DATABASE INDEX FIELD FOR TABLE LINKING Stamp 7 RAP REMARKS Text 250 INFORMATION PERTAINING TO THIS UNIT ID Page 46 of 55
Structure of RAP-CLM as of 5/22/2013 2 Yes PARCEL NUM Short 1 DATABASE INDEX FIELD FOR TABLE LINKING 3 Yes PARCEL SUF Text 4 DATABASE INDEX FIELD FOR TABLE LINKING 4 Yes SUFFIX Text 25 DATABASE INDEX FIELD FOR TABLE LINKING 5 Yes UNIT ID Text 4 All Caps RELOCATION UNIT ID 6 Yes CLAIM # Short 1 DATABASE INDEX FIELD TO ALLOW MULTIPLE CLAIMS 7 TYPE OF PAYMENT Text 25 TYPE OF MOVE (" PP", "SCHEDULE MOVE", "SELF MOVE", "CONTRACT MOVE", "COMMERCIAL MOVE", "LETTER OF ASSIGNMENT"). 8 AMT Currency 1 DOLLAR AMOUNT OF CLAIM FOR MOVING 9 DATE SIGNED Date 1 DATE CLAIM IS SIGNED 10 DATE APPRVD Date 1 DATE MOVING PAYMENT APPROVED. 11 PAYEE Text 50 NAME TO WHOM MOVING PAYMENT IS MADE. 12 RW BILL Text 7 RW BILL 13 DATE BILLING Date 1 DATE OF RW BILL 14 DATE PAID Date 1 DATE OF WARRANT OR DATE DELIVERED / MAILED TO RELOCATEE 15 DATE FISCAL Date 1 DATE FISCAL RELEASE CHECK FOR RAP BILLS RELEASES CHK 16 RAP CLAIM REVIEWER Text 20 NAME OF PERSON REVIEWING CLAIM BILLING PKG 17 RAP CLAIM REV ASGND Date 1 DATE OF CLAIM BILLING REVIEW ASSIGNMENT. 18 RAP CLAIM REV DUE Date 1 DATE DUE FOR COMPLETION OF CLAIM BILLING REVIEW ASSIGNMENT. 19 RAP CLAIM REV EXTD Date 1 EXTENDED DATE DUE FOR COMPLETION OF CLAIM BILLING REVIEW ASSIGNMENT. 20 RAP CLAIM REV COMPL Date 1 COMPLETED DATE OF CLAIM BILLING REVIEW ASSIGNMENT. Page 47 of 55
Structure of AUDIT 2 Yes PARCEL NUM Short 1 NUMBER ASSIGNED TO A PARCEL 3 Yes PARCEL SUF Text 4 All Caps SINGLE LETTER TO DESIGNATE PARCEL HAS BEEN SPLIT IN MULTIPLE PARTS 4 Yes SUFFIX Text 25 TAKE DESIGNATION OF A PARCEL 5 FORM Text 8 All Caps FORM TAB THAT DATABASE FIELD IS LOCATED 6 FIELD NAME Text 25 All Caps LABEL OF DATABASE FIELD 7 DATE CHANGED Date 1 DATE OF ENTRY 8 TIME MODIFIED Text 1 TIME OF ENTRY 9 UNIT ID Text 3 NUMBER ASSIGNED TO A DISPLACEE ON A PARCEL FOR IDENTIFICATION WHEN A PARCEL HAS MULTIPLE DISPLACEES. 10 NEW VALUE Text 50 NEW VALUE KEYED INTO DATABASE FIELD 11 OLD VALUE Text 50 All Caps OLD VALUE OF DATABSE FIELD 12 GNUN Text 15 NETWORK USER NAME OF PERSON ENTERING VALUE Page 48 of 55
Structure of EMAIL 2 Yes PARCEL Text 10 NUMBER ASSIGNED TO A PARCEL 3 Yes SUFFIX Text 25 TAKE DESIGNATION OF A PARCEL 4 Yes DT SENT Time 1 DATE EMAIL SENT Stamp 5 SENT TO Text 40 WHO EMAIL WAS SENT TO 6 SUBJECT Text 40 SUBJECT OF EMAIL 7 SENT BY Text 10 WHO SENT THE EMAIL Page 49 of 55
Structure of EMAIL1 2 Yes PARCEL Text 10 NUMBER ASSIGNED TO A PARCEL 3 Yes SUFFIX Text 25 TAKE DESIGNATION OF A PARCEL 4 Yes DT SENT Time 1 DATE EMAIL SENT Stamp 5 SENT TO Text 40 WHO EMAIL WAS SENT TO 6 SUBJECT Text 40 ASSIGNMENT THAT WAS MADE 7 SENT BY Text 10 WHO SENT THE EMAIL 8 REPORT TYPE Text 8 REPORT TYPE (MORTGAGE RELEASE, ASBESTOS TEST, ETC.) Page 50 of 55
Structure of EDITCHK 1 NUM Auto Increment 1 NUMBER 2 AGENT Text 15 All Caps NAME OF A PREQUALIFIED ACQUISITION AGENT 3 APPRAISER Text 15 All Caps NAME OF A PREQUALIFIED APPRAISER 4 REVIEWER Text 15 All Caps NAME OF PREQUALIFIED APPRAISAL REVIEWER 5 PROPERTY TYPE Text 10 All Caps SCHOOL, CEMETARY, PUBLIC LAND, FARM, COMMERCIAL, ETC. 6 TAKE TYPE Text 8 All Caps WHOLE, PART, LIMITED ACCESS, TEMP 7 REPORT TYPE Text 5 All Caps TYPE OF REPORT - VALUE ANALYSIS, VALUE FINDING, PINS, COST ESTIMATE, ETC. 8 REASON FOR FILING Text 20 All Caps BANKRUPTCY, PROBATE,TIME CONSTRAINTS, REFUSING TO MEET, ETC 9 ACQ MISC TYPE Text 8 All Caps MORTGAGE RELEASE, SALAVAGE, ETC. 10 PROJ MISC TYPE Text 14 All Caps ROADWAY DESIGN, RIGHT OF WAY DESIGN, ETC. 11 PROP MISC TYPE Text 8 All Caps Obsolete NEVER USED Page 51 of 55
Structure of MILLION-DOLLARS as of 6/13/2013 1 PID Long 1 PROJECT IDENTIFICATION NUMBER 2 COUNTY Text 11 COUNTY 3 ROUTE Text 15 ROUTE 4 SECTION Text 20 SECTION 5 PARCEL NUM Short 1 NUMBER ASSIGNED TO A PARCEL 6 PARCEL SUF Text 4 SINGLE LETTER TO DESIGNATE PARCEL HAS BEEN SPLIT IN MULTIPLE PARTS 7 SUFFIX Text 25 TAKE DESIGNATION OF A PARCEL 8 FORM Text 8 FORM TAB THAT DATABASE FIELD IS LOCATED 9 FIELD NAME Text 25 LABEL OF DATABASE FIELD 10 DATE CHANGED Date 1 DATE OF ENTRY 11 TIME MODIFIED Text 1 TIME OF ENTRY 12 UNIT ID Text 3 NUMBER ASSIGNED TO A DISPLACEE ON A PARCEL FOR IDENTIFICATION WHEN A PARCEL HAS MULTIPLE DISPLACEES. 13 NEW VALUE Currency 1 NEW DOLLAR VALUE KEYED INTO DATABASE FIELD 14 OLD VALUE Currency 1 OLD DOLLAR VALUE OF DATABASE FIELD 15 GNUN Text 15 NETWORK USER NAME OF PERSON ENTERING VALUE Page 52 of 55
Structure of NEG-PARCEL-COST NEW 1 Yes PAY ITEMS Text 30 All Caps COUNTY ROUTE SECTION-PID IF HAVE IT 2 Yes DATE Date 1 DATE ENTERED 3 Yes CONSULTANT Text 30 NAME OF CONSULTANT FIRM 4 PARCELS Short 1 NUMBER OF PARCELS 5 Yes RAP Short 1 NUMBER OF RAP PARCELS 6 Yes REGION Text 2 All Caps DISTRICT 7 PROJECT Currency 1 0 PROJECT MANAGEMENT MANAGEMENT 8 FULL TITLE Currency 1 0 FULL TITLE (42 YEAR) 9 WAIVER OF TITLE Currency 1 0 WAIVER OF TITLE 10 TITLE UPDATES Currency 1 0 TITLE UPDATES 11 TITLE REVIEW Currency 1 0 TITLE REVIEWS 12 NEGOTIATIONS Currency 1 0 NEGOTIATIONS 13 CLOSINGS MAIL Currency 1 0 CLOSINGS BY MAIL 14 CLOSINGS FORMAL Currency 1 0 CLOSINGS BY MEETING 15 RAP RES Currency 1 0 RELOCATION RESIDENTIAL MOVE 16 RAP COMM Currency 1 0 RELOCATION COMMERCIAL MOVE 17 RAP PER PROP Currency 1 0 RELOCATION PERSONAL PROPERTY 18 PRE ACQ SUR Currency 1 0 PRE ACQUISTION SURVEY 19 ASBESTOS TEST & Currency 1 0 ASBESTOS COLLECTION COLL 20 ASBESTOS TEST Currency 1 0 ASBESTOS TEST 21 COUNTY Text 3 All Caps COUNTY 22 ECONOMIC RENT Currency 1 0 ECONOMIC RENT STUDY STUDY 23 DISTRICT Short 1 DISTRICT 24 COMMENT Text 255 COMMENTS 25 POST DATE Time Stamp 1 DATE POSTED Page 53 of 55
Structure of NEG-PARCEL-COST-COMMENTNEW as of 5/30/2013 1 Yes PAY ITEMS Text 30 COUNTY ROUTE SECTION-PID IF HAVE IT 2 Yes DATE Date 1 DATE ENTERED 3 Yes CONSULTANT Text 30 NAME OF CONSULTANT FIRM 4 Yes PARCELS Short 1 NUMBER OF PARCELS 5 Yes RAP Short 1 NUMBER OF RAP PARCELS 6 Yes REGION Text 2 DISTRICT 7 COUNTY Text 7 COUNTY 8 COMMENT Text 250 REMARKS Page 54 of 55
Structure of NEG-PARCEL-COST-REVIEW as of 5/30/2013 1 Yes PAY ITEMS Text 30 COUNTY ROUTE SECTION-PID IF HAVE IT 2 Yes DATE Date 1 DATE ENTERED 3 Yes CONSULTANT Text 30 NAME OF CONSULTANT FIRM 4 Yes PARCELS Short 1 NUMBER OF PARCELS 5 Yes REGION Text 2 NUMBER OF RAP PARCELS 6 COUNTY Text 3 DISTRICT 7 SELF CON REVIEW Currency 1 0 APPRAISAL-SELF CONTAINED REVIEW 8 SUMMARY REVIEW Currency 1 0 APPRAISAL-SUMMARY REVIEW 9 LIMITED SUMMARY Currency 1 0 APPRAISAL-LIMITED SUMMARY REVIEW REVIEW 10 URAR REVIEW Currency 1 0 APPRAISAL-URAR REVIEW 11 VALUE FINDING Currency 1 0 APPRAISAL-VALUE FINDING REVIEW REVIEW 12 VALUE ANALYSIS Currency 1 0 APPRAISAL-VALUE ANALYSIS REVIEW REVIEW 13 PRE 95 Currency 1 0 APPRAISAL-RE 95 INVENTORY 14 SELF CONTAINED Currency 1 0 APPRAISAL-SELF CONTAINED 15 SUMMARY Currency 1 0 APPRAISAL-SUMMARY 16 LIMITED SUMMARY Currency 1 0 APPRAISAL-LIMITED SUMMARY 17 URAR Currency 1 0 APPRAISAL-URAR 18 VALUE FINDING Currency 1 0 APPRAISAL-VALUE FINDING 19 VALUE ANALYSIS Currency 1 0 APPRAISAL-VALUE ANALYSIS 20 RED BOOKS Currency 1 0 APPRAISAL-RED BOOKS 21 SPECIALTY REPORTS Currency 1 0 APPRAISAL-SPECIALTY REPORTS 22 TRIAL PREP COURT Currency 1 0 APPRAISAL-TRIAL PREP COURT FEE FEE 23 DISTRICT Short 1 DISTRICT 24 COMMENT Text 255 REMARKS 25 SALES DATA Currency 1 0 APPRAISAL-SALES DATA BOOKS Page 55 of 55