MINUTES TOWN OF PITTSFORD PLANNING BOARD May 14, 2012

MINUTES TOWN OF PITTSFORD PLANNING BOARD May 14, 2012 Minutes of the Planning Board public hearing held in the Town Hall, 11 South Main Street, Pittsford, NY May 14, 2012 PRESENT Planning Board Members: Jeffrey House, Robert Gruber, Rufus Falk, Robert Poreda ABSENT Members: David Jefferson, Allison Morrison and Karen Green, Town Board Liaison ALSO PRESENT: Richard Williams, Town Attorney, Robert Fromberger, P.E., Town Engineer, Douglas DeRue, Planning Assistant and Linda Stoddard, Planning Board Secretary ATTENDANCE: Thirty (30) members of the public were present. Chairman House called the public hearing to order at 7:35 P.M. DECISION PENDING Kensington Woods North Section 2 / Final Subdivision Martin Janda of BME Associates was present as agent for Graywood Properties, LLC. The hearing was closed in March and Chairman House confirmed the Board was familiar with the resolution. A written Resolution to grant Final Subdivision approval for a 17-lot Final Subdivision was moved by Robert Gruber, seconded by Robert Poreda, and voted as follows: Ayes: Poreda, Falk, Gruber and House. Nays: None. The Resolution was declared carried with the following Conditions of Approval 1. Park and Lighting Districts are subject to Town Board approval. 2. Construction of walking trails including the connection to Kensington Park section 8 must be identified on the final plans as required work for this section. 3. Subject to approval of the engineer s estimate and subsequent posting of a letter of credit in accordance with subdivision regulations. 4. Plan labels and detail associated with the pedestrian trail need to remove reference to stone dust and compacted crushed stone and replace them with the reference of 5/8 minus millings. Gravel base should remain as part of the detail. 5. Recreation fund fees for this subdivision will be applicable and collected when building permits are issued. 6. Sewer entrance fees will be due prior to final Sewer Department signature. 7. Engineering review and construction inspection fees are due prior to Final Planning Board signature. 8. Removal of topsoil will be subject to DPW approval. 9. The following documentation, in a form acceptable to the Town Attorney, will need to be submitted prior to Planning Board signature. Executed utility easements Executed multiple affidavits. Executed offer of highway dedication with deed, EA-5217 and TP 584 prepared for the ROW. 1

Executed offer of land dedication with deed, EA-5217 and TP 584 prepared for Rural Conservation parcel. 10. The crossing point of the pedestrian trail connecting to Auburn Estates will be subject to approval by the NYSDOT. The Lehigh Station crossing point is preferred to be re-located to the East side of # 2519 Lehigh Station Road, subject to the granting of a pedestrian access easement by the adjacent land owner, Patricia C. Gordon. 11. Post construction and construction phase stormwater management plans are subject to conformance with Phase II Stormwater Regulations, IWC guidelines and subject to approval by the Town Engineer. 12. Subject to applicable regulatory approvals including but not limited to Monroe County Health Dept., Pittsford Sewer Dept., Town Engineer and the Department of Public Works. CONTINUED PUBLIC HEARING: 360 Linden Oaks, Medical Office Building Site Plan Peter Vars of BME Associates agent for 490 Joint Venture LLC and Rochester General Hospital provided a written response to the DRC comments and asked if there were any questions. Mr. Falk addressed possible impacts if the addition is seen from the roadway. Mr. Vars indicated a small part might be seen however there were no issues at review by the Design Review Historic Preservation Board. Chairman House reported there was no public comment, closed the hearing and confirmed the Board was familiar with the following SEQRA and Preliminary Site Plan resolutions. SEQRA PROCEEDINGS: 360 Linden Oaks, Medical Office Building A written resolution finding the proposed addition to the 390 Linden Oaks office building will not have significant adverse impact on the environment, and therefore, a Negative Declaration pursuant to SEQRA was moved by Robert Poreda seconded by Rufus Falk and voted on by the members as follows: Ayes: Poreda, Falk, Gruber and House. Nays: The Resolution was declared carried. A written Resolution to grant Preliminary Site Plan approval for the addition was moved by Rufus Falk, seconded by Robert Gruber, and voted as follows: Ayes: Poreda, Falk, Gruber and House. Nays: None. The Resolution was declared carried with the following Conditions of Approval 1. Subject to resolution to or compliance with the DRC report dated April 5, 2012 and the applicant s written response to the Town s DRC report, response dated April 12, 2012 unless specified otherwise herein. 2. The proposed building addition is 21,500 +/- square feet of gross first floor space; the Planning Board s approval is based on parking generation created by only the first floor space. The basement area of the building is not to be used as office space or space that creates the need for additional parking. 3. Subject to the granting of a Maintenance and Access Easement Agreement for the Stormwater facility in a form acceptable to the Pittsford Town Attorney. 4. Final Plans should include details regarding lighting of the pedestrian crossing and pedestrian level lighting of sidewalks, or address concerns related to pedestrians crossing Linden Oaks in the dark. 5. Final application and or plans should include the following and will be subject to review: Geotechnical report Landscaping plans, to include a cost estimate of plant materials. Plant materials are to equal or exceed 1% of total construction cost. Revised snow storage areas Location of Fire Department connection. Lighting plans, min max ratio, and cut sheets of lighting fixtures including building mounted lighting. Granite curb transition (Note on plans for field inspection) to ensure snow plow wing clearance. Fire lane shown on plans Turning analysis for parking and pavement areas Utility crossing of Linden Oaks detail Signage and traffic control details Crosswalk and permanent signage details 2

Revised construction sequence Existing and proposed roof drains Cut and fill calculations 6. A letter of credit will be required and be subject to DPW review and approval. 7. Timber guide rail details will be subject to additional review with the final application. 8. Building Architecture will be subject to approval by the Design Review and Historic Preservation Board, prior to the issuance of a building permit. 9. Proposed signage will be subject to Design Review and Historic Preservation Board approval, prior to the issuance of a Building Permit. 10. A Town of Pittsford Road Cut Permit is required for the new access point onto Linden Oaks. 11. Sewer entrance fees will be due prior to final signature. 12. Engineering reimbursement fees will be due prior to Planning Board signature on final plans. 13. Final Plans will be subject to applicable regulatory approval including but not limited to Town Engineer, Pittsford Sewer Department, and the Pittsford Department of Public Works. CONTINUED PUBLIC HEARING: 3690 East Ave., St. John Fisher, Salerno School of American Enterprise Mr. Burgdorf of Nixon Peabody LLP agent for St. John Fisher provided the Board with a written response to DRC comments, attended the May 10 th Design Review Historic Preservation Board and indicated he will attend the May 21 st ZBA hearing. Chairman House inquired whether the College would provide photos of the buildings to be demoed and Mr. Burgdorf explained a photographer would document inside and out prior to demolition and during the process. Chairman House indicated there was no public comment and closed the hearing confirming the Board was familiar with the following SEQRA and Preliminary Site Plan resolutions. SEQRA PROCEEDINGS: 3690 East Avenue, St. John Fisher, Salerno School of American Enterprise A written resolution finding the proposed School of Business will not have significant adverse impact on the environment, and therefore, a Negative Declaration pursuant to SEQRA was moved by Robert Gruber seconded by Rufus Falk and voted on by the members as follows: Ayes: Poreda, Falk, Gruber and House. Nays: The Resolution was declared carried. A written Resolution to grant Preliminary Site Plan approval for the Salerno School of American Enterprise was moved by Robert Poreda and seconded by Rufus Falk. The vote was as follows: Ayes: Poreda, Falk, Gruber and House. Nays: None. The Resolution was declared carried with the following Conditions of Approval 1. Subject to resolution to or compliance with the Town s DRC report and the applicant s written response dated April 20, 2012 unless specified otherwise herein. 2. Subject to photo documentation of the existing Botsford building interior and exterior to be provided to the Town for their records. Photos to be taken prior to the start of any demolition, but photos may also be appropriate after the removal of existing overgrown landscaping. 3. Subject to the granting of an Area Variance for the height of the new building by the Pittsford Zoning Board of Appeals. 4. Location of Fire Department connection must be shown on final plans and is subject to review by the Fire Marshal. 5. Final application should include landscaping plans and an estimate of total project construction cost to verify that a minimum of 1% of the total construction cost is for landscaping. 6. Final building plans are subject to DRHPB approval. 7. Additional safety measures may be required to protect daily college activities. 8. Engineering review fees are due prior to Planning Board signature. 9. Sewer Department entrance fees are due prior to final signature. 10. The Fire Department must be provided a final site plan and building floor plans with interior layout indicating, notation of mechanical rooms, utility shut off information and their locations. 11. Subject to applicable regulatory approvals including but not limited to Pittsford Sewer Department, Pittsford Department of Public Works and the Town Engineer. 3

NEW PUBLIC HEARING: 3000 Monroe Avenue (Oak Hill Commons) Amendment to Preliminary/Final Site Plan Approval Rick Glazer, leasing agent for Buckingham Properties LLC, explained 3000 Monroe Avenue has been vacant for 3 years due in part to restrictions on certain types of service or business. Mr. Glazer indicated the Lifestyle Lift service will be a good fit if the Town would consider amending the Preliminary/Final site plan approval to allow this specific medical usage. Parking is a concern and Mr. Glazer explained the applicant would require 7 dedicated spaces and 7 in common. Mr. Gruber noted the property has 20 parking spaces and the proposed service would utilize 14 spaces resulting in only 6 remaining spaces for a future expansion. Mr. Gillette of Pickwick Drive explained as a relatively close neighbor he would like the Board to uphold its original restrictions and deny the proposed amendment citing additional traffic as his major concern. Mr. Glazer explained he has allowed patrons from nearby stores to park in the area while the facility was vacant. Chairman House and the Board acknowledge a probable traffic increase as the property is occupied, indicated there was no additional public comment and closed the hearing explaining the Board was familiar with the following Amendment to Preliminary/Final Site Plan Approval. A written Resolution to grant Amendment to the Preliminary/Final Site Plan approval for specific medical use was moved by Robert Gruber, seconded by Rufus Falk, and voted as follows: Ayes: Poreda, Falk, Gruber and House. Nays: None. The Resolution was declared carried with the following Conditions of Approval 1. Town Code Section 185-45 states: All premises in a Commercial District shall be provided with a paved parking area on a site of sufficient size to accommodate the motor vehicles of all employees and business guests. 2. This amendment is only applicable to the currently proposed use. 3. Current NYS Building Code requires the issuance of a Certificate of Occupancy for any change in nonresidential occupancy. This requirement will allow for ongoing monitoring of the parking situation and could result in a denial of certain occupancies or other code enforcement actions. NEW PUBLIC HEARING: Spyropoulos 1-lot subdivision 253 Tobey Rd. Wendy Meagher of Meagher Engineering PLLC, as agent for Jelena and Alex Spyropoulos is requesting approval to subdivide a single lot of 1.13 acres from the actual 3.9 acre parcel. The proposed flag lot is toward the back of the property and will have access to public water and sewer. Utilizing an existing easement allows a lateral connection to sewer with no variance required; a drainage swale could be designed to the catch basin. Chairman House asked who owned the catch basin and Ms. Meagher will check into ownership and location of easements. Planning Assistant, Doug DeRue, noted original subdivision easement filing did not follow the normal subdivision procedure and he will speak to PSD and check their as-built map while continuing to search easement records. Mr. Gruber asked the current route water travels and Ms. Meagher explained water currently travels a swale to a splash block to the catch basin and indicated the subdivision to the rear of the property also directs water to the catch basin. Ms. Meagher noted infiltration is not acceptable due to soil clay concentration. Louis and Paula Cianca of Trotters Field Run are concerned the removal of mature trees could exacerbate water issues on their property. Spring snowmelt leaves their lawn soggy into summer, heavy rains stream to the street drain and they suggest precautions be taken now Mrs. Burt of Trotters Field Run noted her rear yard holds water due to the clay soil, is concerned about additional runoff to her yard and suggested improvements be made to increase flow to the swales and on to catch basins. 4

Mr. Falk asked if any of the large trees would remain. Ms. Meagher indicated many of the pine trees would be removed however the applicant will keep as much as possible for buffering. There were no further questions. Chairman House indicated the public hearing remains open and the Board awaits a response to the DRC comments. NEW PUBLIC HEARING: Spall Wilmot Properties: 380 & 384 Mendon Center Road Peter Vars, P.E. of BME Associates agent for Spall Realty Corp. presented an overview of the proposed Concept Subdivision involving 3 properties on the east side of Mendon Center Road. Mr. Vars explained 2 existing homes will be demolished, there is an existing wood lot on the property and the remainder is Ag land. Copper Woods Subdivision is located to the north, MCWA is to the east and Florida West Corp. owns land to the south. On April 3 rd the Town Board granted Incentive Zoning for the 75 acres with 30% open space. Sixty-four (64) homes are proposed and trail connections for the Town. Public water and sewer from the site will be available to several residents on Mendon Center Road currently on wells and septic. Mr. Vars outlined proposed configuration for lots, noted the height of slopes, access onto Mendon Center Road and explained a Part I EAF was submitted. Mr. Vars noted receipt of the DRC comments and addressed several items. A written response is forthcoming and a site walk will be arranged with Staff. Mr. Spall addressed a concern regarding buffering along Mendon Center Road indicating he proposes to plant 15 foot evergreen trees to buffer the roadway once the water main is in. Mr. DeRue confirmed with Mr. Spall that the development will be in 2 to 3 stages and construction could begin about 2015 when the Ag district expires. Mr. House invited the public to address the Board. Mr. McGill of Copper Woods is concerned his property will face homes with walk out basements, insufficient buffer, years of dust and explained his yard already has water issues and hopes these do not increase. Mr. Nelson of Copper Woods discussed runoff to pond east of Copper Woods and height of proposed homes. Mr. Jospe' of Mendon Center Road suggested trees buffer the rear of his property, noted water is often in his rear yard and hopes access would cause headlights would not aim at his home. Mr. Pieper of Mendon Center Road expressed safety concerns regarding the proposed pond due to recent accidents in the area and suggested widening Mendon Center Road and a possible addition of a bike path. Mr. DeRue explained the decision is from the County as this is a County road. Mr. Fromberger asked Mr. Vars for clarification regarding low water pressure in some Copper Woods homes. Ms. Mazzarella of Mendon Center Road is concerned the subdivision would overtax Pittsford School classrooms. The hearing remains open and the Board awaits a response to the DRC comments as well as a site walk date. The minutes of the April 9, 2012 Planning Board Public Hearing were approved by Voice Vote: Ayes: Poreda, Falk, Gruber and House. Nays: none. Chairman House adjourned the meeting at 9:15 P.M. Respectfully submitted, Linda Stoddard Planning Board Secretary 5