Joint City-County Planning Commission of Barren County, Kentucky The Joint City-County Planning Commission of Barren County, Kentucky met in regular session on Monday, at 7:00 PM in the Glasgow City Building. The following Commission Members were present: Eddie Atnip Brad Bailey Lewis Bauer Rondal Brooks Tommy Gumm Joan Norris Roscoe Ramey Sarah Smila Janis Turner Joel Wilson Bobby White Forrest Wise Freddie Button was absent. I. GENERAL BUSINESS: Agenda Item # 1 Approval of Minutes A motion was made by Roscoe Ramey and seconded by Bobby White to approve the October 21, 2013 minutes as presented. Motion unanimously carried. Agenda Item # 2 Approval of Invoices The following invoices were presented for payment. A motion was made by Rondal Brooks and seconded by Janis Turner to pay the invoices as presented. Motion unanimously carried. Agenda Item # 3 Treasurer s Report Sarah Smila, Treasurer, presented the following report: The bank balance at the end of October, 2013, was $46,784.23. Deposit in the amount of $3,085.00 consisted of $2,385.00 from Barren County fees, and $625.00 from City of Glasgow fees, and $72.00 from Cave City for reimbursement for notification requirements of an annexation. Agenda Item # 4 Committee s Report
Page Two There were no committee reports. Agenda Item # 5 Director s Report Kevin Myatt, Planning Director, asked to give his report at the end of the meeting. II. PUBLIC HEARING: 1. 111813-01-C Recommendation to establish the zoning and/or other land use regulations for annexed property and Zone Change Application Annexed property into the Corporate City Limits of Cave City to R-4 (High Density Residential District and B-2 (General Business District) and R-1 (Low Density Residential District) to R-4 (High Density Residential District) Glenwood Incorporated, Applicant/Owners Property located approximately three hundred and ninety (390 ) feet north of the Happy Valley Road (KY 90) and Estes Road intersection along Happy Valley Road (KY 90) and approximately four hundred and thirty (430 ) feet west of the Happy Valley Road (KY 90) and Estes Road intersection along Estes Road 16.052+/- Total Acres Cave City. A public hearing was conducted. Thom Kendall, Planning Administrator, reported to the best of his knowledge all appropriate notices had been posted. Mr. Kendall explained the proposed Map Amendment. Chairman Gumm asked if anyone present would like to speak in favor of the proposed request. No one present addressed the Commission. Chairman Gumm asked if anyone present would like to speak in opposition of the proposed request. No one present addressed the Commission. A motion was made by Eddie Atnip and seconded by Forrest Wise to approve Proposed Zoning Recommendation to establish the zoning and/or other land use regulations for annexed property and Zone Change Application for the Annexed property into the Corporate City Limits of Cave City for Glenwood Incorporated, Applicant/Owners located at approximately three hundred and ninety (390 ) feet north of the Happy Valley Road (KY 90) and Estes Road intersection along Happy Valley Road (KY 90) and approximately four hundred and thirty (430 ) feet west of the Happy Valley Road (KY 90) and Estes Road intersection along Estes Road containing 16.052+/- total acres the proposed map amendment is not in agreement with the
Page Three adopted Comprehensive Plan s Future Land Use Projection Map (Map 9.19); and considering in this specific instance that the property was developed in an unforeseen manner during the Comprehensive Plan adoption the proposed zoning classification is more appropriate to the land use than that of the adopted Comprehensive Plan s future land use projection map. Motion was unanimously carried. 2. 111813-02-C Recommendation to establish the zoning and/or other land use regulations for annexed property Annexed property into the Corporate City Limits of Cave City to R-2 (Medium Density Residential District) Jonathan and Cynthia Grissom, Steve Poole, and Kevin & Martha Houchens, Applicant/Owners Properties located at 208, 210, 212 Whitney Woods Road 1.02 +/- Total Acres Cave City. A public hearing was conducted. Kevin Myatt, Planning Director, reported to the best of his knowledge all appropriate notices had been posted. Mr. Myatt explained the proposed Map Amendment. Chairman Gumm asked if anyone present would like to speak in favor of the proposed request. No one present addressed the Commission. Chairman Gumm asked if anyone present would like to speak in opposition of the proposed request. No one present addressed the Commission. A motion was made by Bobby White and seconded by Rondal Brooks to Proposed Zoning Recommendation to establish the zoning and/or other land use regulations for annexed property and Zone Change Application for the Annexed property into the Corporate City Limits of Cave City for Jonathan and Cynthia Grissom, Steve Poole, and Kevin & Martha Houchens, Applicant/Owners, located at 208, 210 and 212 Whitney Woods Road because the proposed map amendment is in agreement with the adopted Comprehensive Plan. Motion unanimously carried. III. SUBDIVISION: 1. 111813-01-B Preliminary and Final Plat Harry Edward Landers, Applicant/Owners Lecta-Kino and Kino Wolf Island Road 7 Tracts 97.46 Total Acres Barren County Plat prepared by Pride Land Surveying, Inc. The following Staff Findings and Recommendations were presented.
Page Four Staff Findings: 1. Arrangements have been made with the Glasgow Water Company as pertaining to the availability of water. 2. Section 700.0 of the Barren County Subdivision Regulations states that land that is subdivided into large Tracts of at least ten (10) contiguous acres shall be exempt from the requirements of this Article until it is re-subdivided according to the requirements. Once land is subdivided into any series of Lots totaling four (4) or more from the parent Tract no portion of the property subdivided may be re-subdivided into Tracts of less than ten (10) contiguous acres in size until adequate water supply service and fire hydrant improvements have been constructed. The proposed plat meets all the aforementioned regulations and is noted for future development requirements. 3. The proposed development is being divided along existing road frontage and each Tract exceeds the minimum lot size and road frontage requirements. 4. A small low lying area in the southern portion of Tract # 2 is indicated to be in a FEMA Flood Hazard Area, see attached map. 5. No construction is to occur within the thirty (30 ) foot electric line easement shown on the plat. Staff Recommendation: It is the Staff s recommendation of approval of the Preliminary and Final Plat. A motion was made by Lewis Bauer and seconded by Rondal Brooks to approve the proposed plat for Harry Edward Landers Applicant/Owners, 7 tracts and 97.46 total acres because the proposed Subdivision does meet the minimum standards set forth in the Barren County Subdivision Regulations and according to Staff findings and recommendations. Motion unanimously carried. 2. 111813-02-B Variance Application Travis Byrd, Applicant/Owner Five Hundred and Fifteen (515 ) foot Variance to the Access Strip Length Requirement 280 Byrd Lane, Knob Lick, (Metcalfe County) Barren County. The following Staff Findings and Recommendations were presented. Staff Findings:
Page Five 1. The applicant is requesting a five hundred and fifteen (515') foot variance to the five hundred (500 ) foot Access Strip Length Requirement, Section 502.3 of the Barren County Subdivision Regulations, for a proposed tract, see Attachment A, the Application. 2. Attachment B and C show a Vicinity Map and Photos of the surrounding area. 3. Attachment D is the proposed plat. The proposed plat shows Tract 9 (located in Metcalfe County) having access to Big Meadow Road in Barren County. The access length from the right-of-way of Big Meadow Road to the Barren/Metcalfe line is approximately 1,015' (feet). Tract 9 will also have appropriate road frontage south along Big Meadow Road, however, the gravel drive shown in Attachment C of the Property Photos Map is the only means of ingress and egress to the proposed tract located in Metcalfe County. 4. Tracts 3, 7 and 9 shown on Attachment D of the proposed plat are new parcels of land, however all other tracts shown are existing tracts by Plat Books 17, 18 and Pages 703, 449, respectfully. A motion was made by Brad Bailey and seconded by Janis Turner to approve the Variance Application for Travis Byrd, applicant/owner, because this variance request arises from special circumstances since the property being accessed lies in an adjacent county. Motion unanimously carried. 3. 111813-03-B Agricultural Application for Division of Real Estate Mills Shortridge Farms, Applicant/Owner Church Road 1 Tract 10.405 +/- Total Acres Plat prepared by Pride Land Surveying, Inc. The following Staff Findings and Recommendations were presented. Staff Findings: 1. As indicated on the Agricultural Application (Attachment A), the proposed tract is being divided for agricultural use, as defined in KRS 100.111(2), and does not comply with the Subdivision Regulations of Barren County. 2. Attachment B shows the general vicinity of the proposed Agricultural Exemption. It is located along an existing roadway Mills Road, a privately maintained roadway, which does connect to Church Road, a County maintained roadway which also leads to the State maintained Austin Tracy Road (HWY 87). 3. The proposed division is being divided along a private road recorded in Deed Book 213 and 234, Page 285 and 242 recorded on October 6, 1984 and February 19, 1996 (See Property Photos, Attachment C), and has access to Austin Tracy Road (HWY 87). The proposed division consists of 10.405 acres currently owned by Faye (Mills) Page ET.AL.
Page Six 4. Attachment D is the proposed plat prepared by Pride Land Surveying, Inc. 5. KRS 100 exempts any division of a parcel of land into a tract of at least five (5) contiguous acres in size for the purpose of agricultural use, as defined in KRS 100.111(2), and not involving a new street or vehicular way, as defined in KRS 100.111(20) and (22), from the requirements of the Subdivision Regulations. 6. Future land use of the property is limited to agricultural use only and any further subdivision or development will be restricted until the proposed division complies with the applicable rules and regulations of the Joint City-County Planning Commission. 7. The remaining property must be added to the adjoining tract located to the north of the subject property and thus having adequate road frontage as required by Section 501.1.1 of the Barren County Subdivision Regulations and the proposed tract for Agricultural Exemption cannot be recorded until said remaining property is conveyed to the adjoining property. A motion was made by Bobby White and seconded by Rondal Brooks to approve the application for Agriculture Division of Real Estate because the evidence in the Application supports division for Agriculture use only and it is not intended for residential development. Motion unanimously carried. IV. DEVELOPMENT PLAN: 1. 111813-01-G Final Development Plan Holiday Inn Express (Glasgow Hospitality Incorporated), Applicant/Owners 208 Wall Street 1 Lot 3.514 Total Acres Glasgow Plans prepared by American Engineers, Inc. The following Staff Findings and Recommendations were presented. Staff Findings: 1. The subject property is located at 208 Wall Street, see Attachment A. 2. Currently the subject property is located within the B-2 (General Business District); see Attachment B. The property received a Zoning Change from I-1 (Light Industrial District) to B-2 (General Business District) on June 10 th, 2013. 3. The subject property is a vacant lot as depicted in the property photos; see Attachment D.
Page Seven 4. The existing tract of land contains 3.514 total acres with the majority of the site being relatively flat and slightly sloping from north to south, see Sheet C-2. 5. Sheet C-3 shows the proposed building arrangement and parking configuration. The applicant is proposing eighty three (83) parking spaces to service the proposed hotel. This total complies with Section 158.400 of the Zoning Ordinance. The appropriate number of handicap stalls and van accessible handicap stalls are provided. 6. As noted on sheet C-3 the applicant is proposing two (2) entrances onto Wall Street. Kurt Frey, Superintendent of Public Works, has reviewed the plans and approves of the proposed entrance locations. 7. There are six (6) parking spaces designated as RV (Recreational Vehicle) parking spaces proposed. These are not included in the total parking count. 8. Section 158.028 (C) of the Glasgow Zoning Ordinance requires any development located within a B-2 (General Business District) provide at least a ten (10 ) Landscape Buffer Area (LBA) when adjoining residential areas. The properties to the north of the subject property are multi-family residential areas; the required LBA would be required. Requirements within the ten (10 ) foot LBA include a double row continuous six feet high planting or hedge or a six feet high fence, wall, or earth mound. The current plans do not propose any of the aforementioned requirements. 9. Sheet C-4, Site Grading and Storm Drainage Plan, shows all storm drainage being diverted to two (2) proposed detention basins. The remaining runoff (according to the engineers calculations provided) release the runoff at a slower rate than the previous site grading allowed. 10. The northern most entrance is to be utilized as a construction entrance according to Sheet C-5. 11. The Glasgow Water Company is currently coordinating with the applicant in regards to the proposed water and sewer construction shown on Sheet C-6, Utility Plan. 12. The Glasgow Fire Chief has been consulted on the fire hydrant placement and the proposed hydrants are in the most desirable locations. However, Kurt Frey (Superintendent of Public Works) does not approve of the meter vault shown on sheet C- 6 being located within the right-of-way of Wall Street. 13. Construction details for the proposed project are depicted on Sheet C-7 through C-9.
Page Eight 14. Trees shown on Sheet L-1, Landscape Plan, are in excess to the required minimum set forth in Section 158.028 of the Glasgow Zoning Ordinance. All proposed foliage is in agreement with the adopted plant materials list. 15. It appears that the structure may fall in the FAA notification zone. The applicant and American Engineers, Inc. had been made aware that they are to fill out the appropriate documentation and submit to the FAA and Kentucky Airport Zoning Commission. Staff Recommendation: It is the Staff s recommendation of approval of the Preliminary Development Plan subject to the following conditions: 1. Adequate soil erosion and sedimentation control measures, shown on the approved plans, be implemented during and after site construction in order to reduce soil erosion and to minimize water quality impacts where the natural ground cover has been disturbed. 2. The applicant must meet the requirements aforementioned by the Glasgow Water Company and depict those requirements on the Final plans. 3. The applicant must comply with the City of Glasgow storm water maintenance agreement; moving of earth cannot occur until the agreement is signed. 4. Final plans shall comply with the Landscape Buffer Area (LBA) requirements. 5. Final Plans shall show the aforementioned meter vault being moved within the property lines of the subject property. A motion was made by Janis Turner and seconded by Eddie Atnip to approve the proposed Final Development Plan for Holiday Inn Express because staff findings recommend approval of the proposed development with conditions of: a) Adequate soil erosion controls be implemented; and b) The applicant meet the requirements of the City of Glasgow Storm Water Agreement. Motion unanimously carried. General Business Continued: Directors Report: Kevin Myatt, Planning Director, reported that he had met with the local boards regarding the Comprehensive Plan update. Charles A. Goodman, III, Attorney, told the Commission about the requirement of House Bill 1, KRS65A. He discussed some of the requirements of the Bill that would affect the local
Page Nine Planning Commission. The Planning Staff will be working with Mr. Goodman to assure these requirements are met. There being no further business to come before this commission, upon the motion of Eddie Atnip and seconded by Sarah Smila, and unanimously carried, the meeting was adjourned at 8:27 PM. JOINT CITY-COUNTY PLANNING COMMISSION By: Tommy Gumm, Chairman ATTEST: Sarah Smila, Secretary-Treasurer