ON TUESDAY, JANUARY 19, 2016 THE TECHNICAL REVIEW COMMITTEE HELD THEIR MEETING AT 10:00 A.M. IN THE 2 ND FLOOR COURTROOM OF THE WOODFORD COUNTY COURTHOUSE. MEMBERS PRESENT: Darrin Buskirk, Buan Smith, Chris Cobbler, Mitzi Delius, Jeri Hartley, J. Smith, Bruce Southworth, Pattie Wilson MINUTES: With there being no additions or corrections, the December 15, 2015 minutes stood approved as submitted. Mrs. Wilson, Planning Director, introduced Jeri Hartley who is a new Planning Commission member and was appointed to the committee that can serve on TRC. Minor Subdivision Plat In-Family Conveyance - Robert M. Hoffman 3624, 3628 & 3630 Shannon Run Road - A-1 District Malcolm Endicott, LS Malcolm Endicott was present for discussion of the Plat. Mr. Endicott noted that this is 51 acres on Shannon Run Road and is part of the old Garrett Orchard property. The property is currently in an LLC and to do an In-family conveyance it has to be deeded to Mr. Hoffman and then he will convey two tracts to his brother and sister. The deed from the LLC to Mr. Hoffman has not been prepared yet so this plat cannot be finalized without that. Mr. Endicott noted that the water line easement in front and electric line easement are absent on the plat and he will get with those utilities to add the easement on the plat. a. Show zoning classification of adjoining properties, all A-1. b. Show building line of 80 needs to be shown on each Tract. c. Show bearings and distances of all lot lines. d. Show all existing and proposed utility easements with dimensions. e. Fill in D.B. and PG # s in Owner s certificate and Note #3. f. On Tract 2, remove Remaining. g. Show Owner s signature. h. Show Land Surveyor s signature and seal. i. Show Board of Health (if public sewers aren t available) signature. j. Show F.I.R.M. number in note#1 = 21239C0150C k. Submit utility easement approval sign-offs from each utility company, if different from easements shown thereon. l. Submit a digital copy i.e. Auto cad file (.dwg/.dxf) in a State plane north NAD83 projection and.pdf file of the Plan referencing Application No._2016-001 m. Submit an 8 ½ X 11 reduced copy of the plat with mylar. n. Recorder s Certification A blank space shall be left for the recording stamp of the Woodford County Clerk s Office may not be enough room. o. All lot corners must be pinned. Comment: Windstream and K.U. will meet with Mr. Endicott to establish where existing lines are located and will ask for some easements along the East side of Tract 1, 2 and 3. This is a minor plat that can be forwarded to Chairman.
Page 2 A motion was made by Mrs. Delius, as seconded by Mr. Cobler, to forward the plat on to the Planning Commission Chairman, with deficiencies being corrected as noted. The motion carried with eight (8) aye votes. Major Subdivision Plat Branch Creek, LLC Property 115 Bellview Avenue B-4 & I-1 Districts- Tim Thompson, PE, LS Tim Thompson was present for discussion. Mr. Thompson noted that this proposed plat is part of the old Olson Gas Company property. The new owner is wanting to build an office building on one lot and sell a second lot. This plat only addresses the two lots on the left side of the street and the other two lots at the rear of the property are deeded to the same owner. Mr. Thompson noted that the owner would like to have discussion with the City for the property in the back because it is in the flood plain and might be beneficial to the City for flood control, just like the property on Douglas Avenue. The plat shows a cul-de-sac and closing the old ROW and the owner would like to talk to the City about consolidating part of the ROW into their property. Mr. Thompson noted that he believes there is water and sewer already in this location. Mr. Buan Smith expressed concern regarding the area being a flood prone area for tract 2 and 3 being in a sink hole. Mr. Thompson noted that they do not want to do any detention area on these lots and part may be buildable and do not want to be required to put sidewalks on the east side of the property, but would be willing to curb and sidewalk on the other side of the street. It was noted that the office building is being considered on Lot 2. a. Show addresses of properties in Title Block. b. Vicinity Map arrow is pointing to incorrect lot. c. Label zoning classification of adjoining properties. d. Show building line 30 along Crossfield and 25 along Bellview. e. In Site statistics: Remove Tract 2 and 3, since not part of this Plat. f. Show address number on each lot, approved by E-911 Coordinator; Lot 1 = 1165 Crossfield & 115 Bellview and Lot 2 = 121 Bellview. g. Show all existing and proposed utility easements with dimensions. h. Purpose of Plat note needs to add upgrade Bellview with curb/gutter and sidewalk, etc. i. Need written confirmation from City that public water and sewer are existing and available for these two lots. j. Submit Construction Plans for street improvements and any other public infrastructure needed to support lots. k. Show owner s signature. l. Show Land Surveyor s signature and seal. m. Submit utility easement approval sign-offs from each utility company, if different from easements shown thereon. n. Submit a digital copy i.e. Auto cad file (.dwg/.dxf) in a State plane north NAD83 projection and.pdf file of the Plan referencing Application No._2016-002 o. Submit an 8 ½ X 11 reduced copy of the plat plus mylar and one copy, all signed. p. Submit three (3) sets of As-Built construction plans.
Page 3 q. Submit bond estimate for final surface course and clean up only. r. All lot corners must be pinned. s. Show note: There shall be no intrusion within right-of-way without an encroachment permit. Example: Trees, shrubs, etc. t. Show note: All driveways are to cut the curb and to be made flush with the gutter line. u. Show City/County Engineer s Certification (if public improvements were installed) and signature. v. City reserves the right to comment and field verify location of sewer and water lines. w. County Road Engineer reserves the right to comment. x. Need 20 Utility Easement along Crossfield Drive and West side of property. Comment: 1. Since this Plat is only dealing with Tract 1B, fade out Tract 2 and Tract 3. 2. This Plat proposes new public improvements to Bellview with upgrades to street; therefore it is a Major Plat and must go to Commission. Improvements need to be constructed prior to recording of Plat or CD posted. This will require a waiver to the subdivision regulations. A motion was made by Mrs. Delius, as seconded by Mr. Cobler to forward the plat on to the Planning Commission, with the deficiencies being corrected, as noted. The motion carried with eight (8) aye votes. Construction Plans Ruggles Sign Co (CAMCO Properties) 101 Kuhlman Blvd I-2 District Tim Thompson, PE, LS Tim Thompson was present for discussion. Mr. Thompson noted he was here in the December with the Development Plan and this is a follow-up with the Site Construction Plans for sanitary sewer and site grading. Mr. Buan Smith asked if Mr. Thompson had submitted anything on drainage and Mr. Thompson noted no but he will get revised calculations to him because changes had to be made. A. Site Grading and Drainage Plan needs to be larger separate sheet by itself. B. Where is Note #14 and all other notes. C. Need details on all structures. D. Need detail landscape plan per Article XI. E. Need storm water calculations. F. Planning Director reserves the right to review and comment again. G. City Public Works reserves the right to review and comment. H. Need lateral detail regarding man holes and water meter connection detail. Comment: Construction Plans do not go onto Commission. Once deficiencies are addressed, resubmit 4 full-size sets plus 1 reduced set. When reviewed by County Engineer and City Public Works, letters can be written to Planning Director then a Grading Permit can be issued. A motion was made by Mr. Buan Smith, as seconded by Mrs. Delius, to approve the plans contingent on County Engineer and City of Versailles Public Works forwarding letters to Planning Director and with the deficiencies being corrected, as noted. The motion carried with eight (8) aye votes.
Page 4 Final Record Plat & Preliminary/Final Townhouse Plat Woodford Habitat for Humanity - 208 & 210 Martin Luther King Jr. Blvd R-3 District Tim Thompson, PE, LS Tim Thompson was present for discussion. Mr. Thompson noted this plat shows a duplex on this property and they have applied to BOA for a Variance. a. Site statistics: 1. Density Lots per net acre needs to be shown. b. Show all existing and proposed utility easements with dimensions. c. BOA Appeal # is: 02-002-2016 to complete note 4. d. Is Note #3 needed? Remove, if not. e. Show owner s signature(s). f. Show Land Surveyor s signature and seal. g. Submit copies of approved entrance permits for each driveway. h. Submit Utility easement approval sign-offs from each Utility company, if different from easements shown thereon. i. Submit a digital copy of the Plat referencing Application No. 2016-003. j. Submit an 8 ½ x 11 reduced copy of the Plat plus mylar and one copy all signed. k. All lot corners must be pinned. l. Need additional sewer and water tap and City needs to be present when installed. m. Need 20 building line and Utility easement. Comment: Preliminary Plats require Commission approval. A motion was made by Mr. Buskirk, as seconded by Mr. Cobler, to forward the plat on to the Planning Commission with the deficiencies being corrected, as noted. The motion carried with eight (8) aye votes. Construction Plans HOWA 289 McKinney Ave I-1 District Integrated Engineering Steve Garland with Integrated Engineering was present for discussion. Mr. Garland noted that he has reconfigured a few items with the right in, right out and the intent is still the same. Mr. Garland noted there is sewer service and they are connecting to an existing manhole and have a sizable detention basin and grades out. A. Need encroachment permit from City of Midway for all work in Right-of-Way of McKinney Avenue prior to obtaining Grading Permit. B. On Sheet L-1, show required Landscape Statistics as on Final Development Plan. C. Do Sanitary Sewer Plans need State approval? D. County Road Engineer reserves the right to comment (contact Mr. Smith for his comments). Comment:
Page 5 Construction Plans do not go on to Commission. Once deficiencies are addressed, resubmit 4 full-size sets plus 1 reduced set. When reviewed by County Engineer and Midway Engineer, letters can be written to Planning Director then a Grading Permit can be issued. A motion was made by Mr. Southworth, as seconded by Mr. Buan Smith, to approve the plans contingent on County Engineer and City of Midway Engineer forwarding letters to Planning Director and with the deficiencies being corrected, as noted. The motion carried with eight (8) aye votes. Comprehensive Plan Amendment, Zoning Map Amendment & Preliminary Development Plan Edgewood Farm LLC/CRM Companies U.S. Route 60/Lexington Road west of Paynes Mill Road are seeking a zone change for 407 acres as recorded in Deed Book 214, Page 455 & Page 461; Deed Book 98, Page 609; Deed Book 136, Page 197; Deed Book 240, Page 150; Deed Book 271, Page 201 from B-4 and A-1 to I-1 (Warehousing and Light Manufacturing), B-4 (Highway and neighborhood commercial/retail), P-1 (Professional office and Hospital), R-4 (Multi-family apartments and townhomes) and R-1B (Single family residential). John L. Carman, RLA, FASLA John Carman was present for discussion. Mr. Carman stated that he understands this is a fairly complex layering of request for zone change from one zone to another and Mrs. Wilson has asked for clarification or a different exhibit to help understand the various zone requests are being made. Mr. Carman noted they are working to address concerns that Mrs. Wilson has expressed to have the plans ready for the Commission or the next TRC meeting. A. The contour needs to be labeled. B. Show location and cross-sections of existing streets abutting the subject property. Revise 50 Right-of-Way = 32 BC/BC, 60 = 36 BC/BC on new street cross sections. C. Show screening, landscaping and buffering, recreational and other open space areas. D. Show approximate size, location, height, floor area, area arrangement and use of proposed and existing buildings and signs. E. Show proposed and existing easements for utilities or other purposes. F. Show general areas of substantial existing trees including those located along fence rows and drainage areas along with a general description of the type and size of such trees. G. Show statistical summary of all pertinent site data, including: a. Lots/Units (Existing and Proposed) b. Density (Net & Gross) c. Building coverage d. Floor area e. Parking (Required and Proposed) for non-residential areas. H. Owner's certification needs to be signed. I. Submit an 11 x 17 reduced copy of the Plan, plus 4 full size, all signed. J. The Western most edge of the property adjacent to Crossfield Drive/Central Kentucky Development Co. is currently annexed and in the U.S.B. (approximately 12.5 acres) show on plan. K. Need detailed plan showing how each legal description relates to the subject property.
Page 6 L. Cul-de-sacs are not allowed except under criteria in Subdivision Regulations. Revise to provide connectivity or request waiver in writing with justification. M. Post three (3) Zone change signs by noon January 27, 2016, one facing each public street adjoining subject property (Crossfield Drive, US 60 and Paynes Mill Road). N. With regard to amending the Comprehensive Plan, need to address Chapter V, Policy 3 & 5. O. Need to address all of the Area Wide Development Policies 1-11 on pages 100-101, such as adequate water and sanitary sewer, storm water management, sink holes and impact on site and region with regard to storm water, adequate transportation system, etc. P. Need to address the General Development policies/guidelines and Infrastructure Policies for: a. The Contemporary Neighborhood District, page 103. b. The Commerce Center District, page 105. c. The Workplace/Employment District, page 109. Q. Need to show more Sanitary Sewer detail with phases of proposed development so City can better address serving sanitary flows. R. Need 30 Utility Easement instead of 20. Comment: -Buan Smith, County Road Engineer has concerns regarding the storm water drainage run-off toward Big Sink area, not with just rate of runoff but volume, due to history of flooding downstream. -Mrs. Wilson noted if flood plain is altered, then permits are required. A motion was made by Mr. Buskirk, as seconded by Mr. Cobler, to forward the plans onto the Planning Commission with the deficiencies being corrected, as noted. The motion carried with eight (8) aye votes. A motion was made by Mr. Southworth, as seconded by Mr. Buskirk, to adjourn the meeting at 10:47 a.m. The motion carried with eight (8) aye votes. Patricia B. Wilson, Chair PW: ko