CITY OF PORTLAND, MAINE PLANNING BOARD Elizabeth Boepple, Chair Sean Dundon, Vice Chair Carol Morrissette David Eaton Kristien Nichols Lisa Whited Maggie Stanley July 29, 2016 Andrew Kraus M & A Lowcountry Investments, LLC 110 Marginal Way #154 Portland, ME 04101 Project Name: Station 415 Subdivision and Change of Use: Co-Working Office Unit and three (3) Apartments Project ID: #2016-152 Address: 415 Cumberland Avenue CBL: 036 G033001 Applicant: Andrew Kraus, M & A Lowcountry Investments, LLC Planner: Jean Fraser Dear Mr Kraus: On July 26, 2016, the Planning Board considered a Level III application for Station 415, the conversion of the existing 3-4 story building at 415 Cumberland Avenue into 3 residential units (rear part of building) and one co-working shared business office unit (front part of building). The project includes renovations comprising partial recladding, window replacements / re-openings and roof decks. The Planning Board reviewed the proposal for conformance with the standards of the Subdivision Ordinance and Site Plan Ordinance and voted 7-0 to approve the application with the following conditions as presented below: A. SUBDIVISION REVIEW On the basis of the application, plans, reports and other information submitted by the applicant, findings and recommendations contained in the Planning Board Report for the public hearing on July 26, 2016 for application #2016-152 (415 Cumberland Avenue) relevant to the Subdivision regulations, and the testimony presented at the Planning Board hearing, the Planning Board voted 7-0 that the plan is in conformance with the Subdivision Standards of the Land Use Code, subject to the following conditions of approval: i. That the Subdivision Plat shall be finalized to the satisfaction of the Planning Authority, Corporation Counsel, and Department of Public Works, and include clarification of easement and other information along with relevant notes and conditions prior to submission for Planning Board signature; and ii. That in the event the property is converted to a condominium, that the recorded condominium documents shall be copied to the Planning Authority.
B. SITE PLAN REVIEW On the basis of the application, plans, reports and other information submitted by the applicant; findings and recommendations contained in the Planning Board Report for the public hearing on July 26, 2016 for application #2016-152 (415 Cumberland Avenue) relevant to the site plan regulations; and the testimony presented at the Planning Board hearing, the Planning Board voted 7-0 that the plan is in conformance with the Site Plan standards of the Land Use Code, subject to the following conditions of approval: i. That the applicant shall submit detailed plans/revised site plan to show the proposals for the following, all for review and approval by the Planning Authority (including the Transportation Division for item C) and Department of Public Works prior to the issuance of a building permit: A) The locations of roof drains and their discharge locations, with surface erosion protection noted as necessary (roof drains shall not discharge into the sewer); B) All work in the Right of Way, including but not limited to pavement for trench patching, utility installations, sidewalk repair and handicap ramp construction, to be in conformance with all City of Portland Technical Standards; C) The repair/replacement of the ADA ramp panel in the ROW at the corner of Forest Avenue and Cumberland Avenue (to meet the City s Technical Standards for any work in the ROW); D) The route to the outside bike racks located within the applicant s property; and E) Improved screening of the trash storage area. ii. That the applicant address the comments of the Historic Preservation Manager dated 7.21.2016 in respect of the tone of proposed new cladding on the Forest Avenue elevation, prior to the issuance of a building permit; and iii. That the tandem parking spaces be designated for the residential units only (or for low turnover use) to ensure that backing maneuvers onto Forest Avenue are minimized given vehicle and pedestrian traffic levels; and iv. That the Construction Management Plan shall be revised to note that existing catch basins near any disturbed areas shall be protected, and cleaned following construction as necessary, and that if the site disturbance results in the tracking of any sediment onto the surrounding streets, they will be swept as required; and v. That the applicant shall submit the capacity letters in respect of water supply and wastewater capacity prior to the issuance of a building permit; and vi. That any exterior lighting shall meet the City s Site Lighting Standards in Section 12 of the Technical Manual; the trash storage area and HVAC sound levels shall meet the B3c External Effects standards; - documentation of these to be submitted for review and approval by the Planning Authority prior to the issuance of a building permit; and vii. That the applicant shall address the comments of the Fire Department dated 10.7.15 regarding the development of street addresses and their marking on the structure/signage prior to the issuance of a certificate of occupancy; and viii. That a separate change of use permit shall be obtained from the Permitting and Inspections Division, and that any signage would require separate permits from the Permitting and Inspections Division. O:\PLAN\5 DEVELOPMENT REVIEW\1Dev Rev Projects\Cumberland Ave. - 415 (Cg of use offices to res)\2016 comm & res proposal\approval Docs\Approval letter PB 7.26.16-415 Cumberland Ave.doc 2
The approval is based on the submitted plans and the findings related to site plan and subdivision review standards as contained in Planning Report for application #2016-152 which is attached. STANDARD CONDITIONS OF APPROVAL Please note the following standard conditions of approval and requirements for all approved site plans: 1. Subdivision Recording Plat A revised recording plat listing all conditions of subdivision approval must be submitted for review and signature prior to the issuance of a performance guarantee. The performance guarantee must be issued prior to the release of the recording plat for recording at the Cumberland County Registry of Deeds. 2. Subdivision Waivers Pursuant to 30-A MRSA section 4406(B)(1), any waiver must be specified on the subdivision plan or outlined in a notice and the plan or notice must be recorded in the Cumberland County Registry of Deeds within 90 days of the final subdivision approval). 3. Develop Site According to Plan The site shall be developed and maintained as depicted on the site plan and in the written submission of the applicant. Modification of any approved site plan or alteration of a parcel which was the subject of site plan approval after May 20, 1974, shall require the prior approval of a revised site plan by the Planning Board or the Planning Authority pursuant to the terms of Chapter 14, Land Use, of the Portland City Code. 4. Separate Building Permits Are Required This approval does not constitute approval of building plans, which must be reviewed and approved by the City of Portland s Inspection Division. 5. Site Plan Expiration The site plan approval will be deemed to have expired unless work has commenced within one (1) year of the approval or within a time period up to three (3) years from the approval date as agreed upon in writing by the City and the applicant. Requests to extend approvals must be received before the one (1) year expiration date. 6. Subdivision Plan Expiration The subdivision approval is valid for up to three years from the date of Planning Board approval. 7. Performance Guarantee and Inspection Fees A performance guarantee covering the site improvements as well as an inspection fee payment of 2.0% of the guarantee amount and five (5) final sets of plans must be submitted to and approved by the Planning Division and Public Works Department prior to the release of a subdivision plat for recording at the Cumberland County of Deeds, and prior to the release of a building permit, street opening permit or certificate of occupancy for site plans. If you need to make any modifications to the approved plans, you must submit a revised site plan application for staff review and approval. 8. Defect Guarantee A defect guarantee, consisting of 10% of the performance guarantee, must be posted before the performance guarantee will be released. 9. Preconstruction Meeting Prior to the release of a building permit or site construction, a preconstruction meeting shall be held at the project site. This meeting will be held with the contractor, Development Review Coordinator, Public Service's representative and owner to review the construction schedule and critical aspects of the site work. At that time, the Development Review Coordinator will confirm that the contractor is working from the approved site plan. The site/building contractor shall provide three (3) copies of a detailed construction schedule to the attending City representatives. It shall be the contractor's responsibility to arrange a mutually agreeable time for the pre-construction meeting. O:\PLAN\5 DEVELOPMENT REVIEW\1Dev Rev Projects\Cumberland Ave. - 415 (Cg of use offices to res)\2016 comm & res proposal\approval Docs\Approval letter PB 7.26.16-415 Cumberland Ave.doc 3
10. Department of Public Works Permits If work will occur within the public right-of-way such as utilities, curb, sidewalk and driveway construction, a street opening permit(s) is required for your site. Please contact Carol Merritt at 874-8300, ext. 8828. (Only excavators licensed by the City of Portland are eligible.) 11. As-Built Final Plans Final sets of as-built plans shall be submitted digitally to the Planning Division, on a CD or DVD, in AutoCAD format (*,dwg), release AutoCAD 2005 or greater. 12. Mylar Copies Mylar copies of the as-built drawings for the public streets and other public infrastructure in the subdivision must be submitted to the Public Works Dept. prior to the issuance of a certificate of occupancy. The Development Review Coordinator must be notified five (5) working days prior to date required for final site inspection. The Development Review Coordinator can be reached at the Planning Division at 874-8632. All site plan requirements must be completed and approved by the Development Review Coordinator prior to issuance of a Certificate of Occupancy. Please schedule any property closing with these requirements in mind. If there are any questions, please contact Jean Fraser at 874-8728. Sincerely, Elizabeth Boepple, Chair Portland Planning Board Attachments: 1. Historic Preservation Program Manager comments 7.21.2016 2. Fire Department comments 10.7.2015 3. Planning Board Report 4. Performance Guarantee Packet Electronic Distribution: cc. Project Architect: Mark Sengelmann, ALPHAarchitects, 17 Chestnut Street, Portland ME 04101 cc: Jeff Levine, AICP, Director of Planning and Urban Development Barbara Barhydt, Development Review Works Manager Jean Fraser, Planner Philip DiPierro, Development Review Coordinator, Planning Deb Andrews, Historic Preservation Program Manager Mike Russell, Director of Permitting and Inspections Ann Machado, Zoning Administrator, Inspections Division Jonathan Rioux, Inspections Division Deputy Director Jeanie Bourke, Plan Reviewer/CEO, Inspections Division Chris Branch, Director of Public Works Katherine Earley, Engineering Works Manager, Public Works Bill Clark, Project Engineer, Public Works Doug Roncarati, Stormwater Coordinator, Public Works Greg Vining, Associate Engineer, Public Works Michelle Sweeney, Associate Engineer, Public Works John Low, Associate Engineer, Public Works Rhonda Zazzara, Field Inspection Coordinator, Public Works Jeff Tarling, City Arborist, Public Works Jeremiah Bartlett, Public Works Keith Gautreau, Fire Department Danielle West-Chuhta, Corporation Counsel Thomas Errico, P.E., TY Lin Associates Lauren Swett, P.E., Woodard and Curran Rick Blackburn, Assessor s Department Approval Letter File O:\PLAN\5 DEVELOPMENT REVIEW\1Dev Rev Projects\Cumberland Ave. - 415 (Cg of use offices to res)\2016 comm & res proposal\approval Docs\Approval letter PB 7.26.16-415 Cumberland Ave.doc 4
Attachment 1 O:\PLAN\5 DEVELOPMENT REVIEW\1Dev Rev Projects\Cumberland Ave. - 415 (Cg of use offices to res)\2016 comm & res proposal\approval Docs\Approval letter PB 7.26.16-415 Cumberland Ave.doc 5
Attachment 2 O:\PLAN\5 DEVELOPMENT REVIEW\1Dev Rev Projects\Cumberland Ave. - 415 (Cg of use offices to res)\2016 comm & res proposal\approval Docs\Approval letter PB 7.26.16-415 Cumberland Ave.doc 6
MEMORANDUM To: From: FILE Jean Fraser Subject: Application ID: 2015-162 Date: 10/22/2015 Comments Submitted by: Keith Gautreau/Fire on 10/7/2015 Life Safety requirements for the change of use will be addressed in the Building Permit process. Comments Submitted by: Keith Gautreau/Fire on 10/7/2015 Premises Identification The main entrance of the building must be the address for the property. This should be consistent with 911, tax assessor, Inspections Division and future mailing address. Street addresses shall be marked on the structure and shall be as approved by the City E-911 Addressing Officer. If the building entry faces a different street, both the street name and number should be large enough to read from the street. Address numbers must be a minimum of 4 inches high. The number should be in Arabic numerals rather than spelled out (for example, 130 instead of One Hundred and Thirty ). Color: Addresses should be in a color that contrasts with the background. Whenever possible, should be illuminated. Comments Submitted by: Keith Gautreau/Fire on 10/7/2015 There are two hydrants within 200' from the propose site which is more than adequate. Comments Submitted by: Keith Gautreau/Fire on 10/7/2015 Access to the site is good at it sits on the corner of Forest Ave. & Cumberland Ave.
Jean Fraser <jf@portlandmaine.gov> 415 Cumberland Avenue Final Traffic Comments 1 message Tom Errico <thomas.errico@tylin.com> To: Jean Fraser <jf@portlandmaine.gov> Thu, Sep 22, 2016 at 9:14 AM Jean My prior Final Traffic Comments apply to the revised project. If you have any questions, please contact me. Thanks Thomas A. Errico, PE Senior Associate Traffic Engineering Director 12 Northbrook Drive Falmouth, ME 04105 207.781.4721 (main) 207.347.4354 (direct) 207.400.0719 (mobile) 207.781.4753 (fax) thomas.errico@tylin.com Visit us online at www.tylin.com Twitter Facebook LinkedIn YouTube "One Vision, One Company"
Jean Fraser <jf@portlandmaine.gov> 415 Cumberland Avenue Final Traffic Comments 1 message Tom Errico <thomas.errico@tylin.com> To: Jean Fraser <jf@portlandmaine.gov> Fri, Jul 22, 2016 at 7:04 AM Hi Jean I have reviewed the project application materials and I find conditions to be acceptable. I would suggest a condition of approval that notes the parking tandem parking spaces be designated for the residential units only (or for low turnover use). Backing maneuvers onto Forest Avenue should be minimized given vehicle and pedestrian traffic levels. If you have any questions, please contact me. Best regards, Thomas A. Errico, PE Senior Associate Traffic Engineering Director T.Y. Lin International 12 Northbrook Drive Falmouth, ME 04105 207.781.4721 (main) 207.347.4354 (direct) 207.400.0719 (mobile) 207.781.4753 (fax) thomas.errico@tylin.com Visit us online at www.tylin.com Twitter Facebook LinkedIn YouTube
Jean Fraser <jf@portlandmaine.gov> Re: FHA question 1 message Victoria Morales <vmorales@portlandmaine.gov> To: Jean Fraser <jf@portlandmaine.gov> Hi Jean, Mon, Sep 12, 2016 at 2:22 PM For the FHA to kick in the building must either be 1) new construction/addition of 4 or more dwelling units, or 2) a covered multi dwelling building built for first occupancy after 1991. The situation you have described is not # 2) above. Typically, conversions of older commercial buildings to residential does not trigger the FHA. My question is whether the portion of the building dedicated to dwelling units is going to be gutted structurally in order to construct the units? If so, will the outside walls remain the same? According to the FHA, a renovation is new construction if it keeps the facade in place and guts the remaining structural portion of the building. In my mind, the facade the front facing outside wall of a building. Is that your understanding? If all outside walls remain in place, however, and the building from the inside is gutted and converted to dwelling units, it is my opinion that the conversion does not trigger the FHA. I hope this is helpful. Best, Victoria On Mon, Sep 12, 2016 at 12:30 PM, Jean Fraser <jf@portlandmaine.gov> wrote: Victoria Here is more info:
1. This is a large existing building that has been used as commercial/business (eg Hurley Travel) for many years and certainly before 1991. 2. On July 26, 2016 the Board approved an internal subdivision into 3 res. units at the rear and a "co working" shared business office unit that was the rest of the building and accessed by an elevator (the res units were accessed by stairs). I attach the submitted floor plan. 3. Shortly after this approval (which they are moving forward with because they want to start the internal demo) they found that per ADA they could have a 4th residential unit. Prior to that the view was that ADA requirements (Maine Housing Act) would kick in if they added a 4th unit so they kept it to 3. We advised them to amend the July approval if they wanted the 4th unit. 4. They have recently submitted the amendment to the July approval which divides a previously 3BR unit on the first floor into a 2Br unit and a 1 br unit (see second set of floor plans) so that its a total of 5 units (4 res and the co work space). I asked them to provide a clear statement that this met ADA and the attached note was submitted. So my question to you is whether the creation of 4 new residential units on the first and second floors results in any ADA requirements and do you agree with their note that concludes that no ADA requirements apply. Sorry not to get this to you earlier... thanks Jean
(PS I am sending a separate e mail regarding the ADA question for 75 Chestnut all new build and going to PB Workshop tomorrow.) On Fri, Sep 9, 2016 at 12:51 PM, Victoria Morales <vmorales@portlandmaine.gov> wrote: OK. That changes things a bit. I will wait to hear from you. I am packed next week but available Monday afternoon after 3. Thanks, Victoria On Fri, Sep 9, 2016 at 11:03 AM, Jean Fraser <jf@portlandmaine.gov> wrote: Victoria Thanks for picking this up and apologies for not sending you the background I am caught up in finishing the PB reports going out today and will get back to you on Monday. The 3 unit does not exist it was approved in June 2016. Now they want to amend to make it 4 units and its within a large existing building. Let me send you all of the info, including the ADA assessment they submitted, and we can follow up Monday. Thanks Jean On Fri, Sep 9, 2016 at 8:30 AM, Victoria Morales <vmorales@portlandmaine.gov> wrote: Hi Jean, You asked me to look into whether a 3 unit that is seeking to add an additional dwelling unit must comply with the FHA regulations regarding accessibility. I assume the 3 unit was in existence prior to March 13, 1991, The answer to the question is no. The FHA only applies to covered buildings as of March 13, 1991. If the building were a 4 unit as of that date, it would be covered. Examples of renovations that would have to comply with FHA are: 1) significant renovations of an older building, for example a complete gutting of the interior structure creating 4 or more dwelling units while leaving only the facade in place,
2) a new addition/extension of 4 or more units to an older building. I hope this was helpful. Victoria Morales Associate Corporation Counsel City of Portland 389 Congress Street, Rm 211 Portland, ME 04101 207 874 8480 Jean Fraser, Planner City of Portland 874 8728 Victoria Morales Associate Corporation Counsel City of Portland 389 Congress Street, Rm 211 Portland, ME 04101 207 874 8480 Jean Fraser, Planner City of Portland 874 8728 Victoria Morales Associate Corporation Counsel City of Portland 389 Congress Street, Rm 211 Portland, ME 04101
207 874 8480
Jean Fraser <jf@portlandmaine.gov> Final material specification for rear addition at 415 Cumberland 1 message Deb Andrews <dga@portlandmaine.gov> To: Jean Fraser <jf@portlandmaine.gov> Thu, Sep 22, 2016 at 3:21 PM This is to confirm that I have reviewed Mr. Senglemann's latest proposal for the renovation of 415 Cumberland Avenue, including the material and paint scheme proposed for the rear portion of the building. In my view, the exterior treatment proposed for the rear addition is generally compatible with the historic structure. Deb Andrews Historic Preservation Program Manager City of Portland 389 Congress Street Portland, Maine 04101 (207) 874 8726