The Corporation of the City of Stratford Community Services Committee Open Session AGENDA

The Corporation of the City of Stratford Community Services Committee Open Session AGENDA Date: Monday, April 23, 2018 Time: Location: Committee Present: 7:15 P.M. Council Chamber, City Hall Councillor Beatty - Chair Presiding, Councillor Bunting - Vice Chair, Councillor Brown, Councillor Clifford, Councillor Henderson, Councillor Ingram, Councillor Mark, Councillor McManus, Councillor Ritsma, Councillor Vassilakos Staff Present: David St. Louis - Director of Community Services, Joan Thomson - City Clerk, Michael Humble - Director of Corporate Services, Ed Dujlovic - Director of Infrastructure and Development Services, Jacqueline Mockler - Director of Human Resources, Carole Desmeules - Director of Social Services, John Paradis - Fire Chief, Tatiana Dafoe - Deputy Clerk, Mike Beitz - Corporate Communications Lead Pages 1. Call to Order The Chair to call the Meeting to Order. Mayor Mathieson provided regrets for this meeting. 2. Disclosure of Pecuniary Interest and the General Nature Thereof The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act. Name, Item and General Nature of Pecuniary Interest

2 3. Sub-committee Minutes 1-4 Sub-committee minutes are attached for background regarding the discussion held at the April 12, 2018 Sub-committee meeting. 4. Delegations None scheduled. 5. Report of the Director of Community Services 5.1 Stratford Minor Girls Softball Association Agreement Renewal (COM18-004) 5-6 Staff Recommendation: THAT the agreement between the City of Stratford and the Stratford Minor Girls Softball Association for use of Anne Hathaway Park be renewed for a further five years to January 31, 2023. Motion by Sub-committee Recommendation: THAT the agreement between the City of Stratford and the Stratford Minor Girls Softball Association for use of Anne Hathaway Park be renewed for a further five years to January 31, 2023. 6. For the Information of Committee 6.1 CDX Land Lease Agreement (COM18-007) 7-9 At the request of staff and Mr. Jordan Underhill, this item will be listed on the May 14, 2018 Community Services Committee agenda. 6.2 Canadian Dairy XPO Bridge Agreement (COM18-008) 10-11 At the request of staff and Mr. Jordan Underhill, this item will be listed on the May 14, 2018 Community Services Committee agenda. 7. Advisory Committee/Outside Board Minutes 12-18 The following Advisory Committee/Outside Board minutes are provided for the information of Committee: Communities in Bloom Committee minutes of October 5, 2017 Communities in Bloom Committee minutes of November 2, 2017

3 8. Adjournment Meeting Start Time: Meeting End Time : Motion by Committee Decision: THAT the Community Services Committee meeting adjourn.

1 The Corporation of the City of Stratford Community Services Sub-committee MINUTES Date: Time: Location: Sub-committee Present: Regrets: April 12, 2018 4:45 P.M. Council Chamber, City Hall Councillor Beatty - Chair Presiding, Councillor Bunting - Vice Chair, Councillor Ingram, Councillor Mark Councillor Ritsma Staff Present: David St. Louis - Director of Community Services, Jodi Akins - Council Clerk Secretary, Mike Beitz - Corporate Communications Lead 1. Call to Order The Chair called the Meeting to Order. 2. Disclosure of Pecuniary Interest and the General Nature Thereof The Municipal Conflict of Interest Act requires any member of Council declaring a pecuniary interest and the general nature thereof, where the interest of a member of Council has not been disclosed by reason of the member s absence from the meeting, to disclose the interest at the first open meeting attended by the member of Council and otherwise comply with the Act. Strengthening our Community: Attracting People and Investment

Community Services Sub-Committee Minutes April 12, 2018 2 Name, Item and General Nature of Pecuniary Interest 2 No disclosures of pecuniary interest were made at the April 12, 2018 Subcommittee meeting. 3. Delegations None scheduled. 4. Report of the Director of Community Services 4.1 Stratford Minor Girls Softball Association Agreement Renewal (COM18-004) Staff Recommendation: THAT the agreement between the City of Stratford and the Stratford Minor Girls Softball Association for use of Anne Hathaway Park be renewed for a further five years to January 31, 2023. Sub-committee Discussion: In response to a question regarding the fee structure, the Director of Community Services advised that it was approved by Council in the Fees and Charges by-law and increases marginally each year. Motion by Councillor Ingram Sub-committee Recommendation: THAT the agreement between the City of Stratford and the Stratford Minor Girls Softball Association for use of Anne Hathaway Park be renewed for a further five years to January 31, 2023. Carried 4.2 CDX Land Lease Agreement (COM18-007) Staff Recommendation: THAT the City of Stratford renew the agreement with Underhill Enterprises Inc. (o/a Canadian Dairy XPO) for a further six years for the lease of municipally-owned lands at the former fairgrounds site. Sub-committee Discussion: The Director responded to several questions, advising that he would make sure there was a cancellation clause in the agreement if there is not already, the agreements had been reviewed by the lawyer and noting that Mr. Underhill was exercising his Strengthening our Community: Attracting People and Investment

Community Services Sub-Committee Minutes April 12, 2018 3 3 six-year renewal before the current three year term was up as there is nothing in the agreement preventing him from doing that. In response to what the "demised lands" were, the Director stated it is the land that the barn sits on and directly around it. He will add a map to the lease agreement to clarify which lands are included in the lease. Property tax is not charged as part of the lease. Looking down the road to when the former fairgrounds are developed and if there will be impact on the CDX, the Director advised that it would affect parking as the lands currently used for parking would be sold. The Cow Coliseum is sitting on lands separate from the land to be developed; however, there is a road that may run along the coliseum which could have an impact. It was noted that this report says a period of two months between February 1 and June 1 and the next report references a period of two months between March 1 and June 1 and whether they should be the same. The Director confirmed he would look into it. It was also noted that the lease payments listed in the report seem to be incorrect. The Director advised they would be corrected going forward to Committee. Motion by Councillor Bunting Sub-committee Recommendation: THAT the City of Stratford renew the agreement with Underhill Enterprises Inc. (o/a Canadian Dairy XPO) for a further six years for the lease of municipally-owned lands at the former fairgrounds site. Carried 4.3 Canadian Dairy XPO Bridge Agreement (COM18-008) Staff Recommendation: THAT the City enter into an agreement with Underhill Enterprises Inc. (o/a Canadian Dairy XPO) to January 10, 2025 for use of City-owned lands for a constructed footbridge. Sub-committee Discussion: In response to whether the bridge would be available for public use when the Dairy XPO is not on, the Director confirmed it would be locked up as there are liability issues. Strengthening our Community: Attracting People and Investment

Community Services Sub-Committee Minutes April 12, 2018 4 4 Motion by Councillor Mark Sub-committee Recommendation: THAT the City enter into an agreement with Underhill Enterprises Inc. (o/a Canadian Dairy XPO) to January 10, 2025 for use of City-owned lands for a constructed footbridge. Carried Subsequent Information: Items 4.2 and 4.3 to be dealt with at the May 14, 2018 Committee meeting. 5. Advisory Committee/Outside Board Minutes There are no Advisory Committee/Outside Board minutes to be provided to Subcommittee at this time. 6. Next Sub-committee Meeting The next Community Services Sub-committee meeting is May 17, 2018 at 4:45 p.m. in the Council Chamber, City Hall. Councillors Mark and Beatty both advised that they may have to give regrets for this meeting. 7. Adjournment Motion by Councillor Ingram Sub-committee Decision: THAT the Community Services Subcommittee meeting adjourn. Carried Meeting Start Time: 4:45 p.m. Meeting End Time: 4:54 p.m. Strengthening our Community: Attracting People and Investment

5 Community Services Department MANAGEMENT REPORT Date: January 30, 2018 To: Community Services Sub-committee From: David St. Louis Report#: COM18-004 Attachments: None Title: Stratford Minor Girls Softball Association Agreement Renewal Objective: To consider renewing the agreement with the Stratford Minor Girls Softball Association for use of Anne Hathaway Park ball diamonds. Background: The Stratford Minor Girls Softball Association (SMGSA) have used the Anne Hathaway Park ball diamonds for many years. An agreement has been in place since 2003. The original agreement expired in 2008 and was renewed with no changes and will expire again on January 31, 2018. Analysis: The Minor Girls Softball Association has reviewed the new agreement and is in favour of renewing for a further five years. In summary: The Association: Pays the City $10.74 per player as per their registration, or the amount approved by Council in the Community Services Department Fees and Charges Schedule; Is responsible for any minor maintenance of the field house and all costs incurred in cleaning and maintenance; Performs routine cleaning of the field house, including all costs associated with; May use the complex for tournaments and other competitions and may charge and collect sufficient fees from the participants to cover expenses of the same; The City is responsible for turf maintenance. The current agreement states that the Association must pay all utility costs related to the field house during the term of the agreement. As with other organizations such as Stratford Youth Soccer and the Minor Baseball Association, the City will take over the Page 1

6 payment of hydro moving forward. The Minor Girls Softball Association will be responsible for water and sewage charges. Financial Impact: $10.74 per participant annually or amount approved by Council in the Community Services Department Fees and Charges Schedule. Yearly water and sewage charges will also be recouped from the Association. Staff Recommendation: THAT the agreement between the City of Stratford and the Stratford Minor Girls Softball Association for use of Anne Hathaway Park be renewed for a further five years to January 31, 2023. Director of Community Services Rob Horne, Chief Administrative Officer Page 2

7 Community Services Department MANAGEMENT REPORT Date: March 21, 2018 To: Community Services Sub-committee From: David St. Louis, Director Report#: COM18-007 Attachments: None Title: CDX Land Lease Agreement Objective: To consider renewing the lease agreement dated January 11, 2016 with Underhill Enterprises Inc. (o/a Canadian Dairy XPO) for use of city-owned lands. Background: In 2016 the City of Stratford entered into an agreement with the above Lessee for use of a portion of City-owned lands on the property formerly known as the Stratford Fairgrounds to construct a Cow Coliseum for purposes of the Canadian Dairy XPO. In the original lease agreement there was an option for the Lessee to renew for a further term of six years and the Lessee has asked for a renewal. Analysis: Included in the Agreement: The Demised Lands and Cow Coliseum shall be used by the Tenant for the Canadian Dairy XPO, specifically the Cow Coliseum, vehicle parking, and any other uses or ancillary uses as part of the Canadian Dairy XPO The Tenant covenants to pay the City, during the Term of this Lease as and by way of Base Rent, for each year or part thereof commencing on the Lease Commencement Date of One Thousand Two Hundred and Eighty Canadian Dollars ($1,280.00) per annum The Tenant shall at its own expense provide, and during the whole of the Term of this Lease maintain, in its name with the City as additional insured, all risk of loss or broad form insurance upon the whole of the Improvements and Cow Coliseum on a Page 1

8 replacement cost basis in such amounts as the Tenant deems appropriate, acting reasonably, (exclusive of deductibles) against all risk of loss or damage The Tenant shall at its expense provide, and keep in force throughout the Lease, commercial general liability insurance against claims for personal injury, death or property damage or loss arising out of all operations of the Tenant and subtenant, concessionaires, licensees and other persons conducting business on or from the Demised Lands, indemnifying and protecting the City and Tenant in the amount of not less than Five Million Dollars ($5,000,000.00) The Tenant shall peaceably give up and surrender possession of the Demised Lands unto the Landlord upon the expiration of the Term or earlier termination of this Lease the Tenant shall pay the following expenses related to the Demised Lands and Cow Coliseum as Additional Rent: (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) (ix) (x) business taxes and licenses; permitting fees including but not limited to Planning Act and Building Code; utilities (including but not limited to gas, electricity, water, sewage disposal, waste disposal, heat, air conditioning, telephone, internet); services supplied to the Demised Lands, provided that this does not in any way oblige the City to provide any services, unless otherwise required of the City by the terms of this Lease; property taxes and rates, duties and assessments; maintenance, including but not limited to cleaning; snow removal and landscaping maintenance; security; insurance premiums; all other charges impositions, costs and expenses of every nature and kind whatsoever; herein referred to as expense related additional rent. The Tenant shall, at its own cost and expense during the whole of the Term of this Lease, be responsible for the repair and maintenance of any Cow Coliseum, the Demised Lands and all parts thereof, and all of the improvements The Tenant shall, at its own cost and expense during the whole of the Term of this Lease, be responsible for the repair and maintenance of any Cow Coliseum, the Demised Lands and all parts thereof, and all of the Improvements Page 2

9 Subject to the provisions in Article 11.1(d), the Tenant agrees that this Lease does not create any rights to use of the City of Stratford s Rotary Complex. The use by the Tenant of the Rotary Complex shall be subject to a separate agreement with the City The Tenant shall use the Cow Coliseum on the Demised Lands for the period of two (2) months between February 1 st and June 1 st annually for the purposes of the Canadian Dairy XPO. During the period of time that the Tenant is not using the Cow Coliseum it agrees that the City can utilize the Cow Coliseum for its own purposes which shall include but not be limited to storage and any other uses permitted by the zoning by-law The Tenant shall have the option to renew this Lease at the end of the Term for a further term of six (6) years from and after the expiry of the Initial Term on the same terms and conditions The renewal agreement has been reviewed by the City Solicitor. Financial Impact: The following will be paid to the City (plus HST): Year 1-2016 2017 - $1,280 Year 2-2017 2018 - $1,280 Year 3-2018 2019 - $1,280 Year 4-2019 2020 - $1,344 Year 5-2020- 2021 - $1,411 Year 6-2021 2022 - $1,482 Year 7 2022 2023 -$ 1,556 Year 8 2023 2024 - $1634 Year 9 2024-2025 - $1716 Staff Recommendation: That the City of Stratford renew the agreement with Underhill Enterprises Inc. (o/a Canadian Dairy XPO) for a further six years for the lease of municipally-owned lands at the former fairgrounds site. Director of Community Services Rob Horne, Chief Administrative Officer Page 3

10 Community Services Department MANAGEMENT REPORT Date: March 15, 2018 To: Community Services Sub-committee From: David St. Louis, Director Report#: COM18-008 Attachments: None Title: Canadian Dairy XPO Bridge Agreement Objective: To enter into an agreement with Underhill Enterprises Inc. (o/a Canadian Dairy XPO) (CDX) for use of city-owned lands for a constructed footbridge. Background: In 2016 the CDX used a portion of City lands to construct a Cow Coliseum for purposes of their Dairy XPO. At that same time a footbridge was constructed in the area that connects the Cow Coliseum and the City s Rotary Complex to be used by individuals attending, participating, or otherwise associated with the Canadian Dairy XPO. As a portion of the City Lands have been used by the Lessee to affix such footbridge, the City requires that the Lessee enter into a lease agreement for the use of these lands Analysis: Below is a photo of the lands being used for the footbridge: Included in the agreement: The Lessee shall use the Leased Lands only during the ten (10) day period that the Canadian Dairy XPO is being set up and held within the two (2) month period between March 1 st and June 1 st annually. Page 1

11 The Lessee shall at all times during the term of this Lease, at its sole cost and expense, maintain and, as appropriate, install and keep in good repair and operating condition the footbridge. The Lessee agrees that it shall be solely responsible for any and all improvements, modifications, or other matters necessary to utilize the footbridge. Commercial general liability insurance including personal injury, broad form contractual liability, owners' and contractors' protective, employers' liability and voluntary compensation, medical payments, all coverages with respect to the leased lands and footbridge ($5 million). The agreement has been reviewed by the City Solicitor. Financial Impact: Staff Recommendation: THAT the City enter into an agreement with Underhill Enterprises Inc. (o/a Canadian Dairy XPO) to January 10, 2025 for use of Cityowned lands for a constructed footbridge. Director of Community Services Rob Horne, Chief Administrative Officer Page 2

12 Communities in Bloom October 5, 2017 Page 1 of 3 A meeting of the Stratford Communities in Bloom Committee (CIB) was held on the above date at 12:00 p.m. Kiwanis Community Centre, 111 Lakeside Drive, Stratford ON Present: Dave Gaffney Vice-Chair Presiding, Lorraine Kuepfer, Katie McLeod, Councillor Bonnie Henderson, Susan Kummer, Carys Wyn Hughes, Mary O Rourke Staff Present: Casey Riehl Recording Secretary Absent: Councillor Brad Beatty, Barb Hacking, Jo-Anne Russell MINUTES 1.0 CALL TO ORDER Dave Gaffney called the CIB meeting to order at 12:05 p.m. 2.0 DISCLOSURE OF PECUNIARY INTEREST None declared. 3.0 ADOPTION OF PREVIOUS MINUTES September 7, 2017 Motion by Mary O Rourke, seconded by Carys Wyn Hughes to adopt the previous minutes dated September 7, 2017 as printed. Carried. 4.0 BUSINESS ARISING FROM PREVIOUS MINUTES a) Cul De Sac Circles Dave Gaffney Dave Gaffney updated the committee that the CIB recommendation and staff report has been submitted to the Community Services Sub-committee for consideration. Staff is recommending that citizens not plant in the cul de sac circles. b) Seasonal Decorations for City Hall and Market Square Trees D. Gaffney Dave Gaffney updated the committee that Councillor Beatty is working with the Development Services Department on this ongoing project. c) Veterans Monuments at Avondale Cemetery Dave Gaffney Dave Gaffney updated the committee that the Community Services Department will look after the cleaning of the veterans monuments prior to Remembrance Day.

13 Communities in Bloom October 5, 2017 Page 2 of 3 Dave Gaffney will contact John Nater s office for small Canada flags to place on each headstone. d) Bee City Updates Barb Hacking/Lorraine Kuepfer Lorraine Kuepfer updated the committee that there will be a spring symposium for all the Ontario Bee Cities, along with the provincial pollinator health action habitat team. Ms. Kuepfer is continuing to mentor King City and they are doing their proposal to Council October 14, 2017 to be a Bee City. She also updated the committee that a local merchant is doing a fashion show and would like to tie it into the environmental component of Bee City. Ms. Kuepfer will be meeting with her to discuss plans. e) Update on Ted Blowes Memorial Garden Barb Hacking No new updates. f) Update on Sarah Dykman & Butter-Bike Visit Barb Hacking No new updates. g) Update on National Symposium Lorraine Kuepfer shared some of the comments from the judges evaluations with the committee. Members agreed that the competition and evaluations are very confusing. Further discussion with Councillor Beatty for clarification on future evaluations. Culture and agriculture rated high for Stratford, as well as special mention for the LCFC and they complimented Stratford on their crib wall work on the Avon River. Once again, the lack of gateways was noted in the evaluations. h) CIB Bookmarks Carys Wyn Hughes Carys Wyn Hughes reported she has a draft CIB bookmark being made for the committee to look at. She will bring the draft to an upcoming meeting. i) Reminder of Membership Terms Ending November 30, 2017 Staff reminded Katie McLeod, Carys Wyn Hughes, Lorraine Kuepfer and Mary O Rourke that their terms are ending November 30 th. The deadline to re-apply is Friday, October 20, 2017. 5.0 NEW BUSINESS a) Pumpkin Parade November 1, 2017 (5-9 p.m.) Carys Wyn Hughes circulated posters for the committee to post around town. The event will be held in Market Square this year, instead of down on Veterans Drive. Dave Gaffney volunteered to pick up the painted pumpkins in his truck and take them to the landfill. Organizers are still in need of a truck and trailer to pick up the rest of the pumpkins to deliver to the hog farm. Ms. Hughes will contact the farm that is receiving the pumpkins to see if they can help arrange a truck.

14 Communities in Bloom October 5, 2017 Page 3 of 3 6.0 NEXT MEETING DATE Thursday, November 2, 2017 12:00 p.m. - KCC 7.0 ADJOURNMENT Motion by Carys Wyn Hughes, seconded by Katie McLeod to adjourn the meeting. Carried. Time: 12:45 p.m.

15 Communities in Bloom November 2, 2017 Page 1 of 4 A meeting of the Stratford Communities in Bloom Committee (CIB) was held on the above date at 12:00 p.m. Kiwanis Community Centre, 111 Lakeside Drive, Stratford ON Present: Brad Beatty Chair Presiding, Dave Gaffney, Lorraine Kuepfer, Katie McLeod, Councillor Bonnie Henderson, Susan Kummer, Carys Wyn Hughes, Mary O Rourke, Barb Hacking, Jo-Anne Russell Staff Present: Casey Riehl Recording Secretary Absent: Katie McLeod MINUTES 1.0 CALL TO ORDER Councillor Beatty called the CIB meeting to order at 12:05 p.m. 2.0 DISCLOSURE OF PECUNIARY INTEREST None declared. 3.0 ADOPTION OF PREVIOUS MINUTES October 5, 2017 Motion by Dave Gaffney, seconded by Barb Hacking to adopt the previous minutes dated October 5, 2017 as printed. Carried. 4.0 BUSINESS ARISING FROM PREVIOUS MINUTES a) Cul De Sac Circles Councillor Beatty Councillor Beatty updated the committee that in the management report, city staff does not support the planting of the circles by citizens. CIB members can encourage citizens to plant pollinator friendly plants on their private property. b) Seasonal Decorations for City Hall and Market Square Trees D. Gaffney Councillor Beatty spoke to Development Services staff and they will be lighting the new trees in Market Square this holiday season. CIB has carry forward funds from last year to use towards a sesquicentennial project. The committee discussed

16 Communities in Bloom November 2, 2017 Page 2 of 4 refurbishing the existing City Hall decorations to enhance the Market Square. Councillor Beatty has discussed the project with the manufacturer of the snowflakes and he is willing to remove all the old lights and decorations off the old frames and re-string with LED lights. Councillor Beatty suggested starting with the ones at the back of the building would have the biggest impact for Market Square. Motion by Dave Gaffney, seconded by Jo-Anne Russell that the Communities in Bloom Advisory Committee spends up to a maximum of $5,000.00 from their reserve funds to refurbish the existing seasonal decorations on City Hall, beginning with the ones for the back of the building. Carried. Dave Gaffney inquired if the tree that was always placed above the front doors of City Hall is stored somewhere. Councillor Beatty will check in the storage facility and with David St. Louis. c) Veterans Monuments at Avondale Cemetery Dave Gaffney This is a 2018 project and Community Services will have the monuments cleaned. Dave Gaffney will work on getting flags to place on each headstone. d) Bee City Updates Barb Hacking/Lorraine Kuepfer Barb Hacking is speaking at an upcoming science teacher s conference in Toronto to discuss outdoor classrooms and how to make them more pollinator friendly. Jo-Anne Russell noted that a local farmer has been awarded a Bee Friendly Farm award. Barb Hacking suggested inviting them to planter day next May. Jo-Anne Russell will contact them to inquire. e) Update on Ted Blowes Memorial Garden Barb Hacking Barb Hacking reported that the brick work has been completed on the garden. The antennae and the benches are now complete. All that is left to complete the garden is the new sign. Members discussed different ideas and wording for the peace sign. f) Update on National Symposium Members discussed Stratford s participation in the 2018 CIB judging. The members discussed focusing on projects and initiatives and not on judging next year. Motion by Dave Gaffney, seconded by Barb Hacking that Communities in Bloom spend $435.75 to register Stratford in the 2018 Circle of Excellence Non-Evaluated category. Carried. Councillor Beatty will send out the 2017 evaluation to all CIB members. This year Stratford won 5 Gold Leaves in the Canada 150 category in recognition of all its

Communities in Bloom November 2, 2017 Page 3 of 4 lush parks and gardens. Members discussed the possibility of competing in the international category in the future. g) 2017 Pumpkin Parade Update Committee members commented on the change of venue for the parade this year and how much they like having it at Market Square. Despite the weather, it was a great event and well attended. Councillor Beatty thanked members for all their hard work. Arranging for additional volunteers next year would be helpful for placing the pumpkins and possibly only putting them around City Hall. Members agreed that eliminating the judging portion of the event next year is a good idea. Dave Gaffney noted that there were a lot of painted pumpkins, which cannot go to the hog farm for feed. Perhaps next year promoting non-painted pumpkins would be beneficial. Councillor Henderson noted that it was a nice set up to be able to stop and look at the pumpkins, as they were spread out over different areas. Also having the option to walk or drive around City Hall was good. h) CIB Bookmarks Carys Wyn Hughes No new update. Carys Wyn Hughes will forward the proof via e-mail once she receives it. 5.0 NEW BUSINESS 17 a) Completion of Canada Day Decorations for City Hall Mary O Rourke Mary O Rourke explained to the committee that the Sesquicentennial Ad-Hoc Committee made red and white bunting to hang on City Hall for the Canada 150 celebrations this year. They purchased enough material to go around the entire building, however did not get them all made. She inquired if this would be a project CIB could take over to complete. There would be minimal costs involved for some hardware and chain to sew into the bunting to weigh it down. Ms. O Rourke will bring a budget to the next meeting for the committee to consider. b) Stratford Gateways The committee discussed different options for funding new gateways for Stratford. Currently, CIB does not have funds available in their budget to pay for them. Gateways to a community are important as a first impression when visitors arrive to your city. Ultimately, it will be up to Council to decide if this project moves ahead. Motion by Carys Wyn Hughes, seconded by Mary O Rourke that the Communities in Bloom Advisory Committee requests an additional $10,000.00 be added to their 2018 budget request to put towards a reserve for new gateways for the City of Stratford; The committee also requests a $10,000.00 line item be added to their 2019, 2020 and 2021 budget for the gateways project reserve. Carried. c) Citizen Recognition Pins Councillor Beatty

Communities in Bloom November 2, 2017 Page 4 of 4 Councillor Beatty acknowledged Dave Gaffney, Susan Kummer and Barb Hacking with pins from the City recognizing citizen representatives with five or more years dedicated to serving on advisory committees. 6.0 NEXT MEETING DATE Thursday, January 4, 2018 12:00 p.m. - KCC 7.0 ADJOURNMENT Motion by Carys Wyn Hughes, seconded by Dave Gaffney to adjourn the meeting. Carried. Time: 1:15 p.m. 18