WASECA PLANNING COMMISSION TUESDAY, FEBRUARY 14, 2017 7:00 P.M. CITY COUNCIL CHAMBERS 508 SOUTH STATE STREET Any person speaking to the Commission shall first give to the Recording Secretary of the Commission their full name and address prior to speaking 1. CALL TO ORDER/ROLL CALL A) Election of 2017 Officers Chair Vice-Chair B) Heritage Preservation Commission Representative Recommendation 2. APPROVAL OF AGENDA 3. APPROVAL OF MINUTES A) January 10, 2017 4. PUBLIC COMMENT 5. TRAFFIC SAFETY No Traffic Safety items were submitted. 6. NEW BUSINESS A) Action No. 17-02_PP/FP: Shady Oaks Subdivision; 1601 5 th Street SE 7. DISCUSSION ITEMS A) Update of Previous Planning Commission Items March 2016 (No meeting was held) 8. OTHER 9. NEXT MEETING The next Planning Commission meeting is scheduled for Tuesday, March 14, 2017, at 7:00 p.m. 10. ADJOURNMENT Upon request, accommodations will be provided for individuals with disabilities wishing to participate
MINUTES REGULAR WASECA PLANNING COMMISSION TUESDAY, JANUARY 10, 2017 7:00 P.M. 1 CALL TO ORDER/ROLL CALL The Waseca Planning Commission meeting was called to order by Chair Nicholas Elsner at 7:00 p.m. Members Present: Staff Present: Roger Ashland Nicholas Elsner Byron Larson Kay Neuendorf Lori Pommerenke Robin Terrell Daniel Lenz, City Manager Bill Green, Planning & Zoning Coordinator Ranae Schult, Community Development Assistant 2 APPROVAL OF AGENDA It was moved by Terrell, seconded by Neuendorf, to approve the agenda as presented; the motion carried 6-0. 3 APPROVAL OF MINUTES It was moved by Neuendorf, seconded by Terrell, to approve the minutes of the November 7, 2016 regular Planning Commission meeting as presented; the motion carried 6-0. 4 PUBLIC COMMENTS No Public Comments were received. 5 TRAFFIC SAFETY No Traffic Safety items were submitted. 6 NEW BUSINESS A) Action No. 17-01_VAR/CUP: Waseca Jr./Sr. High School Renovations; 1717 2 nd Street NW Jon Laine, Anderson-Johnson Associates, Inc., on behalf of Waseca Public Schools, ISD #829, owner of the property, is requesting a Variance to allow
Minutes City of Waseca Planning Commission Meeting January 10, 2017 - Page 2 construction of an auditorium addition with a height of 52 feet. The maximum structure height for a principal building in this district is 32 feet. Andrew Dahlquist, Wold Architects and Engineers, on behalf of Waseca Public Schools, ISD #829, owner of the property, is requesting a Conditional Use Permit to allow construction of two additions on the existing Jr./Sr. High School building consisting of a 20,670 sq. ft. auditorium on the west side of the existing building, and a 4,310 sq. ft. administration addition on the east side of the existing building. The property is located at l717 2 nd Street NW and is zoned R-1, Suburban Residential District. A complete application for the Variance and Conditional Use Permit was received on December 9, 2016. Final action is required within 60 days of the of the complete application date, and must be taken by February 8, 2017. Bill Green, Planning & Zoning Coordinator, stated there are no environmental issues of concern related to the project. Mr. Green further stated the property is fully served with municipal utilities. Details for new utilities which are proposed and/or required with the project are addressed in an attached memorandum from the City Engineer. Staff provided the following Findings of Fact for consideration in granting a Conditional Use Permit: The use is allowed as a conditional use in the zoning district and conforms to standard zoning regulations; The conditional use will conform to the conditions listed in 154.132: Schools, K-12 for the proposed use; The conditional use will not impede the normal and orderly use of development of nearby property, substantially diminish nearby property values or place an undue burden on public facilities or services; The conditional use will not be detrimental to the health, safety, morals, or welfare of the public; The conditional use will not result in a nuisance by odor, noise, or light; and The conditional use will not unduly affect natural features. Staff recommends approval of a Variance and Conditional Use Permit to allow construction of two additions to the existing Jr./Sr. High School building property zoned R-1, Suburban Residential District, and located at 1717 2 nd Street NW, subject to the following conditions: 1. The property shall be developed according to the submitted plans. 2. All improvements and changes as stated in the City Engineer attached memorandum dated January 4, 2017. Final approval by the City Engineer. 3. Landscaping, screening, fencing shall be made in according to plans with final approval by the Community Development Department. 4. New signage to be approved by the Community Development Director. 5. All building and fire codes shall be met in construction of the additions. 6. Development of the site shall commence within 180 days of the date of approval or the Conditional Use Permit shall be deemed null and void.
Minutes City of Waseca Planning Commission Meeting January 10, 2017 - Page 3 7. All future uses or development on the site shall be subject to the approved Conditional Use Permit and the Zoning and Conditional Use Permit requirements in effect at the time of such development. Variations from the approved site may require an amendment to the Conditional Use Permit. 8. Development of the site shall be completed within two years of approval. Chair Elsner opened the Public Hearing at 7:06 p.m. No public comments were made. Chair Elsner closed the Public Hearing at 7:07 p.m. The Planning Commission had questions regarding the necessity of the 52 height. Andrew Dahlquist, Wold Architects and Engineers, 332 Minnesota Street, St. Paul, MN 55103, stated the 52 height is necessary to accommodate the cat walk area for lighting options, rigging and props. Commission member Ashland inquired if the Fire Department would be able to reach this height if necessary. The City Manager stated there are taller structures in the City, and this would not be an issue. It was moved by Ashland, seconded by Terrell, to recommend approval of the request from Anderson-Johnson Associates, Inc. (Variance) and Wold Architects and Engineers (Conditional Use Permit) on behalf of Waseca Public Schools, ISD #829 for the construction of building additions to the Waseca City Council at their January 17, 2017 meeting ; the motion carried 6-0. B) 2017 Planning Commission Meeting Dates Staff provided the Planning Commission members with the 2017 meeting dates for review. It was moved by Pommerenke, seconded by Neuendorf, to approve the 2017 Planning Commission meeting dates as presented; the motion carried 6-0. 7 DISCUSSION ITEMS A) Update of Previous Planning Commission Items 8 OTHER No Planning Commission meeting was held in January 2016. No items were presented at the February 2016 Planning Commission meeting. Commission member Terrell inquired who would maintain the two underground storage and treatment facilities. Bill Green, Planning & Zoning Coordinator, stated that according to the report from the City Engineer, the developer must submit an operations and maintenance plan for the two underground storage facilities and enter into a formal maintenance agreement with the City of Waseca.
Minutes City of Waseca Planning Commission Meeting January 10, 2017 - Page 4 9 NEXT MEETING The next Planning Commission meeting is scheduled for Tuesday, February 14, 2017, at 7:00 p.m. 10 ADJOURNMENT It was moved by Ashland, seconded by Larson, to adjourn the meeting at 7:13 p.m.; the motion carried 6-0. Ranae Schult Community Development Assistant
Item 6.A. PLANNING DEPARTMENT M E M O R A N D U M TO: FROM: Nicholas Elsner, Chair Waseca Planning Commission Bill Green Planning & Zoning Coordinator MEETING DATE: February 14, 2017 SUBJECT: ATTACHMENTS: Public Hearing-Action No. 17-02_PP/FP; Shady Oaks Subdivision Site Location Map Preliminary and Final Plats Site Photos Application Narratives Engineering & Utilities Memorandum Development Agreement APPLICANT Lance Frost with Stonebrooke Engineering, on behalf of Drummers Garden Center & Floral Shop Inc., owner of the property. A complete application was received January 20, 2017. Final action, which is required within 60 days of the complete application date, must be taken by March 21, 2017. REQUEST The applicant is requesting approval of a Preliminary Plat and Final Plat for the Shady Oaks Subdivision. LOCATION The property is located at 1601 5 th Street SE in Waseca, MN and is described as: All that part of the E ½ of the NW ¼ in Section 20, Township 107 North, Range 22 West, Waseca County, Minnesota, described as follows: Commencing at the Southwest corner of Kubista Addition, as the same as platted and recorded in the office of the County Recorder of Waseca County, Minnesota; thence South 00 37 42 West a distance of 639.00 feet, on an assumed bearing on the West line of said E ½ of the NW ¼ to the point of beginning; thence South 00 37 42 West a distance of 679.00 feet on the West line of said E ½ of the NW ¼ thence North 90 00 00 East a distance of 540.00 feet; thence North 00 37 42 East a distance of 679.00 feet; thence North 90 00 00 West a distance of 540.00 feet, to the point of beginning.
CURRENT LAND USE The site currently has two large buildings formerly used as greenhouses and storage. The northern structure which includes the greenhouses is currently vacant. The southern structure is currently being rented to Palmer Bus Service. Surrounding land use is moderate industrial and agriculture land. PROPOSED LAND USE After subdividing the parcel, the two buildings will be on two separate parcels, allowing for the sale of the south parcel. The proposed use for the south parcel is Business Services, including logistics and minor vehicle maintenance for a local bus company. These are permitted uses in the I-2 District. ZONING The parcel is currently zoned I-2, Moderate Industry District. No change in zoning is requested. ENVIRONMENTAL There are no environmental concerns at this time. No change in impervious surface is proposed. PUBLIC UTILITIES The site is currently served by public utilities. Changes to utilities are proposed at this time so the two parcels will be serviced individually. These changes are detailed in the Engineering & Utilities Memo, and the Development Agreement. REVIEW On January 6, 2017, the City of Waseca received a completed application for a subdivision for the property located at 1601 5 th Street SE. Preliminary and Final Plats depicting current and proposed conditions were received along with the application. A revised Final Plat was received on January 17, 2017. A Title Commitment was received on January 20, 2017. Lance Frost with Stonebrooke Engineering, on behalf of Drummers Garden Center & Floral Shop, Inc. is requesting to divide the current parcel into 2 properties. The proposed south parcel would not have street frontage, one of the requirements of a lot in a subdivision. In addition, current utilities run from 5 th Street SE to the greenhouse building, and then branch off to the south storage/maintenance building. Staff reviewed these issues and concluded the utility and frontage items should be addressed to facilitate the approval of the Preliminary and Final Plat. A Development Agreement was drafted between the City of Waseca and Drummers Garden Center and Floral Shop, Inc. for future development requirements including expansion of 5 th Street SE.
FINDINGS In the case of all subdivisions, the findings necessary for City Council approval of the preliminary plat and the final plat shall be as follows: (A) The proposed subdivision, including the design, shall be consistent with all applicable general and specialized city, county and regional plans, including, but not limited to the city's comprehensive plan, level of service (LOS) standards which may be established in the comprehensive plan for streets and other public facilities and with Ch. 154 of this code. (B) The physical characteristics of this site, including, but not limited to topography, soils, vegetation, susceptibility to erosion and siltation, susceptibility to flooding, water storage, drainage and retention, are such that the site is suitable for the type of development and uses contemplated. (C) The proposed subdivision shall adequately provide for water supply, storm water drainage and control, wastewater transportation, erosion control and all other services, facilities and improvements otherwise required herein. (D) The design of the subdivision or the type of improvements shall not adversely impact public health, safety and welfare, nor shall the proposed subdivision have an adverse impact on the reasonable development of the neighboring land. (E) The design of the subdivision or the type of improvements will not conflict with easements of record or with easements established by judgment of a court. RECOMMENDATION Staff recommends approval of the Preliminary Plat and Final Plat as submitted for the property located at 1601 5 th Street SE in Waseca, MN subject to the following conditions. 1. The property shall be developed according to the submitted plans. 2. All improvements and changes as stated in the City Engineer & Utilities Director Memorandum dated February 7, 2017. Final approval by the City Engineer. 3. The Development Agreement between the City of Waseca and Drummer Garden Center and Floral Shop, Inc. is approved. REQUESTED ACTION Hold a public hearing on the Preliminary and Final Plat request and take action on a recommendation to be forwarded to the City Council for consideration at their February 21, 2017 meeting.
University Dr 2nd St SE State St S 5th St SE G a i t e r L a k e 15th Ave SE Notification Area 8th St SE State St S 16th Ave SE Notification Area Subject Property Notification Area Notification Area 139th St Valleyview 128th St US Hwy 14 Notification Area 139th St 345th Ave Notification Area 340th Ave C l e a r L a k e SITE MAP Legend 5 Notification Area Shady Oaks Plat Notified Properties PID 170202710-1595 / 1601 5th St SE Subject Parcel Parcels Shoreland Overlay 0 400 800 Feet Printed Date: 1/19/2017
SE Industrial Park View Shady Oaks / Drummer Property Overview
Looking Northeast from Driveway Looking Southeast from Driveway
Looking Southwest from East Property Line Looking West/Northwest from East Property Line
MEMORANDUM DATE: February 7, 2017 TO: FROM: SUBJECT: Bill Green, Planning and Zoning Coordinator Mark DuChene, Director of Engineering Carl Sonnenberg, Utilities Director Shady Oaks Preliminary Plat Final Plat Proposed Site Conditions BACKGROUND Stonebrooke Engineering, on behalf of Drummers Garden Center & Floral Shop, Inc., has submitted preliminary and final plat documents for the Shady Oaks subdivision. The site is a metes and bounds parcel located adjacent to 5 th St SE on the west, the Waseca County Highway Department shop on the north, and undeveloped agricultural land to the east and south. The proposed subdivision is located on land that is currently zoned I-2, moderate industry. No rezoning is proposed. The Developer is proposing to split the existing parcel. The proposed improvements are limited to separating existing shared water and electric services and access drive improvements. The proposed development will be completed by: Developer: Engineer/Surveyor: Drummers Garden Center & Floral Shop, Inc. Stonebrooke Engineering, Inc. SITE CONDITIONS There are multiple existing structures on the site that previously were used as a greenhouse and maintenance shop. The site contains 8.4 acres, of which, Lot 1, Block 1 is proposed to be 4.69 acres (204,404 sf) and has 2.29 acres (99,601 sf) of existing impervious and Lot 2, Block 1 is proposed to be 3.71 acres (161,795 sf) and has 1.41 acres (61,515 sf) of existing impervious. Site access is from 5 th St SE at 16 th Ave SE. STREET AND SITE LAYOUT 5 th Street SE The plat is east of and adjacent to 5 th St SE, a local roadway as identified in the City s functional classification system. 5 th Street is constructed as a 36-foot wide, undivided rural roadway and is striped as a two lane section. 5 th Street is within a 100-foot right-of-way with ditches on either side.
Shady Oaks Preliminary and Final Plat Page 2 of 5 February 7, 2017 5 th St SE terminates just north of the proposed lot line between proposed lots 1 and 2. Future road extension plans indicate 5 th St SE to be extended to the south in the future to serve the undeveloped agricultural land. The Developer is proposing to serve access to the two lots from the same existing driveway. The existing driveway shall be widened to accommodate two-way traffic and a reciprocal access easement shall be recorded between Lots 1 & 2. The access easement shall be approved by the City and recorded with the final plat. When 5 th St SE is extended a separate driveway shall be constructed to serve Lot 2, Block 1 of the proposed plat. The new driveway accesses on 5th Street must be constructed according to the City of Waseca commercial driveway standard and all work within the 5 th Street ROW must be performed under a City right-of-way permit and inspected by the City s engineering department. 16 th Ave SE The plat is east of and adjacent to 16 th Ave SE, a local roadway as identified in the City s functional classification system. 16 th Ave is constructed as a 36-foot wide, undivided rural roadway and is striped as a two lane section. 16 th Ave is within a 100-foot right-of-way with ditches on either side. No proposed changes are planned for 16 th Ave SE. EXISTING EASEMENTS There are two existing easements on the site. A water easement recorded as Doc No 151099 and a utility easement recorded as Doc No 221282. These easements cover the existing watermain on the site. A portion of easement 151099 exists under the building on Lot 1, Block 1 and the portion of the easement is recommended to be vacated as part of the plat approval. CONSTRUCTION ACCESS Construction traffic access and egress for grading, utility, parking lot and building construction shall be restricted to a single driveway location to be determined with the construction. PARKS AND TRAILS There are no park or trail improvements required with the proposed plat. UTILITIES SANITARY SEWER The two main buildings are served by a common sewer service connected to the public 12 sanitary sewer main within 5 th St SE. It is proposed to continue to maintain a shared sewer connection between the existing buildings on Lots 1 and 2 until such time as the public sewer is extended in conjunction with the 5 th St SE extension to serve the undeveloped agricultural land to the south. Developer shall record a private utility easement between Lots 1 & 2 for the portion of private utilities that extend across a separate parcel. The easement shall be
Shady Oaks Preliminary and Final Plat Page 3 of 5 February 7, 2017 approved by the City and recorded with the final plat. Once the sewer is extended and at the direction of the City, Lot 2 shall construct a separate sewer service. Final utility locations and construction are subject to City of Waseca standards and must be approved by the City Engineer. WATERMAIN There is an existing 8-inch watermain that bisects the plat. The two main buildings are served by a common water service from this main. The Developer must separate the water services so that each platted lot has its own water service. Water service line for Lot 2 must be separated from Lot 1 and reconnected at the owner s expense within 1 year of final plat and before a separate utility account will be established for Lot 2. Developer shall record a private utility easement between Lots 1 & 2 for the portion of private utilities that extend across a separate parcel. The easement shall be approved by the City and recorded with the final plat. Final utility locations and construction are subject to City of Waseca standards and must be approved by the City Engineer. ELECTRIC There is an existing transformer on Lot 1that provides electric service to the existing buildings. The two main buildings are served by a common electric service from this transformer. The Developer must separate the electric services so that each platted lot has its own electric service. Electric service line for Lot 2 must be separated from Lot 1 and reconnected at the owner s expense within 1 year of final plat and before a separate utility account will be established for Lot 2. Developer shall grant a utility easement for the existing transformer location and to access the transformer. Utility easement shall be recorded with the final plat and be subject to the City s approval. Final utility locations and construction are subject to City of Waseca standards and must be approved by the City s Utilities Director. DRAINAGE AND GRADING The plat is located within the Gaiter Lake drainage district. The site generally slopes from east to west and stormwater runoff generated within the site currently drains to existing storm sewer and is discharged to the Gaiter Lake or runs off onto adjacent undeveloped property. There are no site improvements proposed at this time. All future site improvements must be designed to match or reduce the peak runoff rates for the 2, 10 & 100 year storm events of the post development to pre development conditions as well as meet volume reduction practices per the City of Waseca s MS4 permit and associated Engineering Design Standards for Stormwater Management. A National Pollution Discharge Elimination System General Stormwater Permit for construction activity is required by the Minnesota Pollution Control Agency for areas exceeding one acre being disturbed by grading. A copy of the Notice of Stormwater Permit Coverage must be submitted to the City upon receipt from the MPCA if required.
Shady Oaks Preliminary and Final Plat Page 4 of 5 February 7, 2017 STORM SEWER No storm sewer improvements are proposed at this time. Future storm sewer improvements must be per the City of Waseca s MS4 permit and associated Engineering Design Standards for Stormwater Management. Final utility locations and construction are subject to City of Waseca standards and must be approved by the City Engineer. WETLANDS There are no wetlands indicated on the site. EROSION CONTROL An erosion control plan must be submitted and include but not limited to the following: * A single rock construction entrance. * A seed and mulch and/or sod specification that meets City requirements. * Inlet protection on all storm sewer structures. * Silt fence to protect offsite areas from sediment transport. * All 3:1 slopes must be seeded and stabilized with fiber blanket or sod. * Rock checks in high flow areas. * All streets shall be cleared of debris at the end of each day as identified in the erosion control notes. Street sweeping shall be done weekly or more often as needed. Additional street sweeping shall be required during the hauling process. All streets shall be maintained to provide safe driving conditions. The Contractor shall install and maintain any additional erosion control measures deemed necessary during construction by City staff. RECOMMENDATION Engineering recommends approval of the conditional use permit and variance, subject to the comments within this report and the following: Minor comments on the submitted plans provided under separate cover dated 1/20/17 shall be addressed. Water and electric service lines for Lot 2 must be separated from Lot 1 and reconnected at the owner s expense within 1 year of final plat and before a separate utility account will be established for Lot 2. Owner shall waive right to a hearing under the 429 statute for any future public road and/or utility improvements adjacent to Lot 2 and agree to cooperate in the public improvement process. Lot 2 shall be required in the future to construct separate driveway and sewer service within one year of completion of 5th St SE road and utility extension. All required public and private easements shall be approved by the City and recorded with the final plat.
Shady Oaks Preliminary and Final Plat Page 5 of 5 February 7, 2017 It is recognized that no SAC/WAC fees are applicable to the existing buildings but future buildings or changes in service sizes may be subject to future SAC/WAC charges.