City of Edmond NOTICE OF PUBLIC MEETING The City of Edmond encourages participation from all its citizens. If participation at any Public meeting is not possible due to a disability, notification to the City Clerk at least 48 hours prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive the 48-hour rule if signing is not the necessary accommodation. 1. Call to Order: 2. Re: Minutes February 7, 2012 AGENDA EDMOND PLANNING COMMISSION 20 S. Littler, Edmond, Oklahoma Tuesday, February 21, 2012 5:30 p.m. CITY COUNCIL WORKSHOP 3. Case #ES12-00001 Public Hearing and Consideration of request to close a 20 foot utility easement at 4209 Slate Bridge Road, Section 1 of the Golden Gate at Twin Bridges Addition. (Joe and Kristen Ketzner) 4. Case #Z12-00001 Public Hearing and Consideration of Edmond Plan Amendment from General Commercial to Central Business District Commercial, located on the northeast corner of Third and Broadway at 220 South Broadway. (Gary Lee) 5. Case #Z12-00002 Public Hearing and Consideration of Rezoning from E-1 General Commercial District to CBD Central Business District Commercial, located on the northeast corner of Third and Broadway at 220 South Broadway. (Gary Lee) 6. Case #PR12-00001 Public Hearing and Consideration of Preliminary Plat for Fairfax Estates IX Addition, located one-eighth mile north of Covell Road and one-quarter mile west of Sooner Road. (Fairfax Joint Ventures, LLC) 7. Case #PR12-00001 Public Hearing and Consideration of Preliminary Plat for Gardens V at Fairfax Addition, located one-half mile north of Covell Road and one-quarter mile west of Sooner Road. (Fairfax Joint Ventures, LLC) 8. New Business - (In accordance with the Open Meeting Act, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.) 9. Adjournment.
Planning Commission 2. Meeting Date: 02/21/2012 From: Bob Schiermeyer Department: Planning/Zoning RE: Re: Minutes February 7, 2012 Information Minutes Feb 7, 2012 Attachments
Planning Commission February 7, 2012 EDMOND PLANNING COMMISSION MEETING Tuesday, February 7, 2012 5:30 P.M. The Edmond Planning Commission Meeting was called to order by Chairperson Barry K. Moore at 5:30 p.m., Tuesday, February 7, 2012, in the City Council Chambers at 20 South Littler. Other members present were Leroy Cartwright, Bill Moyer, and Mark Hoose. Lydia Lee was absent. Present for the City were Robert L. Schiermeyer, City Planner; Kristi McCone, City Planner; Steve Manek, City Engineer; and Steve Murdock, City Attorney. The first item on the agenda was the approval of the January 17, 2012 Planning Commission minutes. Motion by Moyer, seconded by Hoose, to approve the minutes as written. Motion carried by a vote of 4-0 as follows: AYES: Moyer, Hoose, Cartwright and Chairperson Moore NAYS: None The next item on the agenda was Case #PR090013 Consideration of Final Plat Extension of Covell Village Office Park, located on the west side of Kelly Avenue, south of Covell Village Drive. (Derek Turner) Earnest Isch is requesting that the final plat for this D-3 PUD zoned office park be extended for two years. No work has started on this final plat. The City of Edmond is now in the process of improving Kelly, in front of this property. The design for Kelly includes a median south of Covell Village Drive. The Addition contains nine lots. There will be a center driveway for inter-connecting access within the plat. Full City utilities will be extended by the developer for each lot. This plat was approved by the City Council on August 24, 2009 and there are no changes from the original approval. Earnest Isch was present, representing the applicant. No one appeared in objection. Motion by Moyer, seconded by Hoose, to approve this request. Motion carried by a vote of 4-0 as follows: AYES: Moyer, Hoose, Cartwright and Chairperson Moore NAYS: None The next item on the agenda was Case #Z12-00005 Public Hearing and Consideration of Rezoning from G-A General Agricultural District to A Single Family District, located on the east side of Coltrane Road, approximately onequarter mile south of Sorghum Mill Road. (Coffee Creek Partners, LLC) Coffee Creek Partners, LLC is requesting rezoning of 40.01 acres, north of the existing Centennial Addition. In the past, the owner has had 31.44 acres zoned for the first phases of the Addition. Phase I of the Addition contains 37 lots and as of December
Planning Commission February 7, 2012 31, 2011, 11 building permits have been issued. The owner has two more phases planned over the next year or so. The Edmond Plan has projected this area for Single Family usage. This location is within the Coffee Creek drainage basin and can be served by City water and sanitary sewer lines. Other development in the area includes Centennial Elementary School, the Walnut Ridge Addition to the west, and phases of the Iron Horse Ranch Addition, just south of the Walnut Ridge Addition. The developer has submitted a tentative conceptual street plan for how the lots and streets would be laid out for Phases II and III of this Addition. Brian Coon was present, representing the applicant. Mr. Coon indicated that the owner purchases the property that has been optioned when they are ready to develop a new phase of Centennial. The development is expected to continue further north in the future. Motion by Cartwright, seconded by Hoose, to approve this request. Motion carried by a vote of 4-0 as follows: AYES: Cartwright, Hoose, Moyer and Chairperson Moore NAYS: None The next item on the agenda was Case #Z12-00003 Public Hearing and Consideration of Edmond Plan Amendment from Single Family to Two-Family, located on the northwest corner of Bigbee and Thatcher, west of the BNSF Railroad tracks. (Al Albahadily) The following general planning considerations represent some of the factors evaluated in reviewing justifications for Plan Map Amendments. 1. Infrastructure: City water and sewer are adjacent to the property. There was a house on this parcel several years ago. A duplex would be compatible with the utilities that are available. 2. Traffic: Thatcher serves as a collector street since it is one of the few crossings of the railroad in the northern part of downtown. There are no traffic counts on Bigbee or Thatcher. Thatcher would still be classified as a residential collector street. 3. Existing zoning pattern: North A Single Family South E-1 East Railroad and C-3 West A Single Family 4. Land Use: North A Single Family South Single family and Coy s Wrecker East Undeveloped West Single Family
Planning Commission February 7, 2012 5. Density: Two units on at least 7,000 square feet. 7,425 square feet is available. 6. Land ownership pattern: North Small single family lot South 5 acre tract East 10,000+ square foot West Small single family lot 7. Physical features: The lot has been cleared of a previous home. 8. Special conditions: None 9. Location of Schools and School Land: The nearest school is Ida Freeman 10. Compatibility to Edmond Plan: This use is not a major increase in intensity from the Edmond Plan because of the other uses and zoning that have been established in the area. There are at least 15 lots in Sterling Pointe that create a more substantial impact to traffic in the area than this one additional unit. All of Thatcher should not be seen as suitable for duplexes because of this approval. This tract is on the edge of the Addition near the railroad tracks. 11. Site Plan Review: No site plan is required for B Two-Family Al Albahadily was present. Ethan Allen, 100 West Wayne, spoke in opposition, stating that this is a single family area and there should be no increase in density; that each density stresses the roads and sewer capacity and lowers the property value. Mr. Cartwright indicated that he appreciates the owner s concern, but this parcel is near the railroad tracks and is a better fit than single family and is consistent with the zoning practice in the area. Motion by Cartwright, seconded by Hoose, to approve this request. Motion carried by a vote of 3-1 as follows: AYES: Cartwright, Hoose, and Moyer NAYS: Chairperson Moore The next item on the agenda was Case #Z12-00004 Public Hearing and Consideration of Rezoning from A Single Family to B Two-Family, located on the northwest corner of Bigbee and Thatcher, west of the BNSF Railroad tracks. (Al Albahadily) Mr. Albahadily is requesting that one lot at this location be rezoned for a duplex. The lot is currently vacant. The lot contains 7,425 square feet and is 55 feet by 135 feet. The property to the south is zoned E-1 General Commercial. The property to the southwest is known as the Sterling Pointe Addition and contains mostly duplexes, although there are several homes in the Addition. East of the railroad tracks, on the
Planning Commission February 7, 2012 north side of Thatcher, is a C-3 High Density Multi-Family parcel. The railroad owns all of the property east of Bigbee Drive. Based on the pattern of zoning that has been established, this request is reasonable. There is no reason to continue duplex zoning throughout the Bigbee Addition further west. This location is on the edge of the Addition and there is already a mix of zoning that has been approved further west, on the south side of Thatcher. Motion by Cartwright, seconded by Hoose, to approve this request. Motion carried by a vote of 3-1 as follows: AYES: Cartwright, Hoose, and Moyer NAYS: Chairperson Moore The next item on the agenda was Case #SP12-00001 Public Hearing and Consideration of Commercial Site Plan approval for a 4,200 square foot medical office building, located on the west side of I-35, approximately one-eighth mile south of Fox Lake Lane. (Mercy Health Systems) David Tew, with Mercy Health Systems, is requesting a 4,200 square foot office building that will be portable construction. While the building is portable, it will meet all of the I- 35 Corridor standards. David Tew is providing that the building will remain on the property for only 18 months. The land is being leased by Jim Tapp. There is no plat or deed approval requested. A letter has been provided, documenting the temporary placement of the building. The benefit of the temporary office for Mercy Health Systems is that it can be re-used at another Mercy site. Planning Department comments: 1. Existing zoning F-1 Light Industrial 2. Setbacks Front setback is seventy-six (76) feet from the property line on I-35. This exceeds the City Code standard and would align with the larger building planned to the north of this building. Side and rear property lines are several hundred feet from this building. 3. Height of buildings - 20 feet 4. Parking Twenty-six (26) spaces. Based on the 4,200 square foot building, 21 spaces would be required. 5. Lot size 35,550 square feet. The site will meet the full 15% landscaping and the 40 plant units standard required for I-35. 6. Lighting Plan No light poles will be constructed for this building, therefore no plans have been submitted. Engineer David Jones or David Tew, with Mercy, will re-state this at the meeting if preferred.
Planning Commission February 7, 2012 7. Signage The ground sign will be temporary and will be removed the same day that the building is removed from the property, after an 18 month period. The sign will be no more than six (6) feet tall, 42 square feet. It will be located at the entry drive, north of the building. 8. General architectural appearance The building is a commercial, portable building. The building will meet all Commercial Building Code and Fire Code standards. All ADA standards, as to the parking spaces, ramp, bathrooms, and all other requirements will be met. The structure will have a flat roof. The HVAC will be located on the exterior wall to the building. There will be no HVAC units on the roof. The exterior of the building is wood, other than a metal fascia around the top of the building. The building will have no EFIS material. The I-35 Corridor states the following: Buildings at this location shall be brick, rock, stone, wood, or a combination of these materials. If EFIS is used, it shall not consist of more than 15% of the exterior finish. This standard has been met. While portable buildings often have a metal exterior, the exterior finish will be wood siding. 9. Sensitive borders Does not apply to this building. All the land surrounding this property, within 300 feet, is zoned commercial or Industrial or is the I-35 right-of-way. 10. Mechanical equipment Mechanical equipment will be located on the side of the building, not on the roof or ground. 11. Fencing/screening No sight proof fencing will be installed for this building; none is required. Engineering Department comments: 12. Driveways, access management and paving The driveway to this building will be the same driveway connecting the I-35 Frontage Road to the Tapp building. There will be no access to Fox Lake Lane for this building. There will be no improvements to the Frontage Road for left turn or right turn lanes, since the trip generation for a 4,200 square foot office building does not justify those lanes. There are no variances to the access management standards requested by this application. 13. Water and wastewater plans Mr. Tapp is arranging for the proper tests of the water lines that have been installed, as originally started with the Fox Lake project. A new eight inch water line will be installed along the new driveway, extending from the frontage road and a new fire hydrant will be installed in the northeast area of the building site. The building may also need to be fire sprinkled, based on the arrangement of the numerous offices. 14. Drainage detention and grading Drainage detention has already started for the Fox Lake project. The detention has been evaluated to meet Edmond Codes. This particular property does not drain into the lake on the west side of the property.
Planning Commission February 7, 2012 Building and Fire Code Services comments: 15. Applicable Building Code, Fire Code and ADA The full requirements of the Building Code and Fire Code will be met, including the installation of a fire sprinkler system, if necessary. Urban Forestry comments: 16. Landscape Plan: Landscaping - Lot area = 35,550 sf Landscape provided on plans submitted 15% of lot = 5,332.5 sf SP Landscape area = 15,671 sf Total PU required = 853 PU SP PU within frontage = 432 PU Evergreen PU required = 341 PU SP Evergreen PU = 344 PU within frontage required = 427 PU SP Frontage Area = 5,125 sf Frontage area required = 2,666 sf SP Total PU = 1,052 sf Is a landscape sprinkler system provided? Yes Waste Management comments: 17. Refuse facilities It is recommended that the dumpster enclosure on the northwest portion of the property have brick columns with wood fencing and a site proof gate. Edmond Electric comments: 18. Electric Edmond Electric will serve this location. David Jones spoke, representing Mercy Health. Barry K. Moore asked when they first considered the temporary offices and Mr. Jones indicated approximately two months ago. Mr. Moore indicated that he wished the hospital had reached out to describe their project to neighboring areas. David Jones indicated the new facility would be moved in 18 months and that the dumpster enclosure and signage would be removed. Walter Jenny asked what safeguards there are to make sure that the office is removed in 18 months. The Planning staff indicated that is why the item will be discussed at the City Council meeting, to explain all the qualifications. City Attorney Steve Murdock indicated that the City would inform Mercy in advance of the deadline regarding their commitment to move the building. Barry K. Moore was aware that Mercy had gone to a lot of effort for their original location south of 15 th Street to involve people and he wished there had been more information earlier than two months ago. Motion by Cartwright, seconded by Hoose, to approve this request. Motion carried by a vote of 3-1 as follows: AYES: Cartwright, Hoose, and Moyer NAYS: Chairperson Moore
Planning Commission February 7, 2012 There was no New Business. Motion by Cartwright, seconded by Hoose, to adjourn. Motion carried by a vote of 4-0 as follows: AYES: Cartwright, Hoose, Moyer and Chairperson Moore NAYS: None Meeting adjourned at 5:50 p.m. Barry K. Moore, Chairperson Edmond Planning Commission Robert Schiermeyer, Secretary Edmond Planning Commission
Planning Commission 3. Meeting Date: 02/21/2012 From: Department: RE: Bob Schiermeyer Planning/Zoning Information Case #ES12-00001 Public Hearing and Consideration of request to close a 20 foot utility easement at 4209 Slate Bridge Road, Section 1 of the Golden Gate at Twin Bridges Addition. (Joe and Kristen Ketzner) Mr. and Mrs. Ketzner would like to build a pool in the backyard of their home on Lot 26, Block 1, Golden Gate at Twin Bridges I. There is a 20 foot utility easement on the west side of their lot. The application is to close the entire easement. Notices have been sent to utility companies, including, telephone, gas, cable and O G & E. There are no utilities in this easement. This property backs up to the Caliburn Addition. There is no objection to closing the easement. Ketzner Loc Map 1 Ketzner Loc Map 2 Ketzner Plot Plan Ketzner Exhibit A Ketzner ONG Ltr Attachments
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Onemmn A DIVISIOH OF OHEOK January 23,2012 Robert L. Schienneyer City Planner City of Edmond P. O. Box 2970 Edmond, OK. 73083 RE: Closure of 20'Utility Easement Lot26, Block 1, Golden Gate at Twin Bridges Addition, Section 1, City of Edmond, Oklahoma County, Oklahoma. Dear Mr. Schiermever: Oklahoma Natural Gas Company has no objection to closing the 20' Utility Easement in Lot 26, Block 1, Golden Gate at Twin Bridges Addition, Section 1. Oklahoma Natural Gas Company has no facilities or pipelines in the area to be closed. This property is in a part of the SE/4 Section 12, Township 14 North, Range 3 West of the Indian Meridian. Oneok Real Estate Services Oklahoma Natural Gas HB/ cc: filel Mike Dillard/Gary Hopkins/Dana Egli
Planning Commission 4. Meeting Date: 02/21/2012 From: Department: RE: Bob Schiermeyer Planning/Zoning Information Case #Z12-00001 Public Hearing and Consideration of Edmond Plan Amendment from General Commercial to Central Business District Commercial, located on the northeast corner of Third and Broadway at 220 South Broadway. (Gary Lee) The Central Edmond Urban Development Board considered this item on February 14, 2012 and recommended approval. No one appeared in objection. General requirement for extending CBD: To be eligible for rezoning to this district, a parcel shall abut or be directly across a public right-of-way from an existing CBD district. The subject property is west of an alley next to the Sunflower Market that is currently under renovation and zoned CBD. The inclusion of the CBD zoning district, with an Edmond Plan Amendment, for this parcel on the east side of Broadway matches the goals desired for this area. This parcel on this for the east side of Broadway, south of Second identifies some of the goals desired for this area. Most of the buildings will not comply with the historical look north of Second, so the site plan reviews will require a different consideration. From land a use standpoint, the CBD is a choice that allows a mix of commercial uses and multi-family. The following general planning considerations represent some of the factors evaluated in reviewing justifications for Plan Map Amendments. 1. Infrastructure: City water and sewer are adjacent to the property. The property is already in use as LeeCo Heat and Air. The building was previously used as a service station and an office building. 2. Traffic: Broadway carries approximately 40,000 cars per day at this location. 3. Existing zoning pattern: North E-1 General Commercial South E-1 General Commercial East CBD West E-1 General Commercial 4. Land Use: North O Reilly Auto Parts South W & W Tire East Sunflower Market, under renovation West Rings Etc. jewelry store 5. Density: The owner wants to have an apartment; apartments are not allowed in E-1 General Commercial. Other than parking spaces required, there is no density limit in the CBD District. 6. Land ownership pattern: North O Reilly Auto Parts South W & W Tire, small commercial ownership East Sunflower Market, largest single ownership within 300 feet. The only other large ownership in the CBD is on 5th Street. West Small commercial ownership 7. Physical features: Built environment, all concrete and building. The building was constructed prior to site plan standards. A previous owner installed landscaping in the right-of-way on 3rd Street. Driveways are also
standards. A previous owner installed landscaping in the right-of-way on 3rd Street. Driveways are also non-conforming. This site was built prior to detention requirements. 8. Special conditions: None 9. Location of Schools and School Land: Not applicable. The nearest elementary school is Clegern Elementary School on Boulevard. 10. Compatibility to Edmond Plan: The Edmond Plan did not project CBD zoning along Broadway. Since March 2007, when the Edmond Plan was renewed, the Central Edmond Urban Development Board has adopted an updated Downtown Master Plan. That plan states some goals that are consistent with Mr. Lee s view that he build a mixed use building that involves his heat and air business, office space and an apartment. Mr. Lee plans to live in the apartment. The building would be expanded more than twice the current size. He does plan a two-story building that may have the territorial look of some of the buildings in the CBD district. The Fire Marshall has indicated that even with one apartment, a fire sprinkler system is required. The remodeling will require full ADA compliance. 11. Site Plan Review: Site plan review will be required. Lee Location Map Lee Plan IV Map Attachments
Planning Commission 5. Meeting Date: 02/21/2012 From: Department: RE: Bob Schiermeyer Planning/Zoning Information Case #Z12-00002 Public Hearing and Consideration of Rezoning from E-1 General Commercial District to CBD Central Business District Commercial, located on the northeast corner of Third and Broadway at 220 South Broadway. (Gary Lee) The Central Edmond Urban Development Board considered this item on February 14, 2012 and recommended approval. No one appeared in objection. Gary Lee is requesting rezoning of the current LeeCo Heat & Air business to CBD. Mr. Lee would like to build an apartment on a second story he will also add offices on the second floor. LeeCo would continue to operate on the first floor. E-1 does not allow for apartments, even with a Specific Use Permit. The CBD District allows for this mix of uses. This type of mixed use project has been suggested by the updated Urban District study. Utilities are available to this site. Water lines in the area have recently been upgraded. The Sunflower Market is being renovated east of this location, east of the alley. O Reilly Auto Parts was recently expanded north of this location. W & W Tire is located to the south, and there are other commercial uses on the west side of Broadway across from this property. There is no plan to remove the building and start over with the Downtown appearance; the developer will add to the building and expand it to the east, maintaining the driveways on Broadway and parking around the building. A previous owner landscaped the right-of-way along Third and there is no intent to change that improvement. All of the site plan issues will be discussed at a later time when Mr. Lee submits his full plans. Since the new Urban District study has been completed, the applicability of the CBD zoning category fits this location at Third & Broadway. Lee Zoning Map Attachments
Planning Commission 6. Meeting Date: 02/21/2012 From: Department: RE: Bob Schiermeyer Planning/Zoning Information Case #PR12-00001 Public Hearing and Consideration of Preliminary Plat for Fairfax Estates IX Addition, located one-eighth mile north of Covell Road and one-quarter mile west of Sooner Road. (Fairfax Joint Ventures, LLC) Engineer Earnest Isch is representing J.W. Armstrong in requesting plat approval for 25 new single family lots on 13.73 acres (1.8 units per acre). This phase of Fairfax Estates is an extension of Fairfax Drive, adjacent to the golf course. The access is from Covell Road, east of the Fairfax Business Park. The lot sizes are 13,300 square feet, with most of the lots being larger. All streets in this Addition are private with gated access. City water and wastewater lines, Edmond Electric and Solid Waste will serve this Addition. Drainage detention is designed on an area wide basis for this Addition. Fairfax Rev Master Plan Fairfax PP Map Attachments
Planning Commission 7. Meeting Date: 02/21/2012 From: Department: RE: Bob Schiermeyer Planning/Zoning Information Case #PR12-00001 Public Hearing and Consideration of Preliminary Plat for Gardens V at Fairfax Addition, located one-half mile north of Covell Road and one-quarter mile west of Sooner Road. (Fairfax Joint Ventures, LLC) Engineer Earnest Isch is representing the developer in requesting approval of 10.53 acres and 31 single family lots for another phase of Fairfax. The lot sizes are 60 x 110 (6,600 square feet) or larger. The average lot size is 7,500 square feet. There is a large flood plain to the north, along Coffee Creek. The land to the north is owned by the Harper Trust. Due to the private streets in Fairfax, there are no stub out streets planned to the north. This Addition will be served with City water and wastewater, Edmond Electric, and solid waste collection. This phase will connect with Cumberland Drive through Fairfax IV Addition and Lakeshire Ridge Way, to be constructed with Fairfax Estates IX. The Fairfax Golf Course is located to the south of the Addition. The front building lines are shown to be 20 feet. The original preliminary plat was approved in 1992 for this area; preliminary plats are valid for two years. Gardens V Rev Master Plan Gardens V Rev PP Map Attachments
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Planning Commission 8. Meeting Date: 02/21/2012 From: Department: RE: Bob Schiermeyer Planning/Zoning Information New Business - (In accordance with the Open Meeting Act, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting of the agenda.)