TOWN OF FARMINGTON PLANNING BOARD MINUTES OF THE MEETING OF JANUARY 8, 2014 APPROVED MINUTES The following minutes are written as a summary of the main points that were made and the actions taken at the Town of Farmington Planning Board meeting. Board Members Present: Scott Makin, Chair Meg Godly Ronald Herendeen Mary Neale Leslie O Malley Staff Present: Lance Brabant, CPESC, Town of Farmington Engineer, MRB Group P.C. David Degear, Town of Farmington Water and Sewer Superintendent Floyd D. Kofahl, Town of Farmington Code Enforcement Officer Staff Excused: Ronald L. Brand, Town of Farmington Director of Development and Planning Applicants Present: Charles Bird, District Manager, Service Steel, 333 Wales, Tonawanda, N.Y. 14150-2598 Paul M. Gillette, 6025 Denny Drive, Farmington, N.Y. 14425 Michelle Hess, 5107 Shortsville Road, Shortsville, N.Y. 14548 Lloyd Twitchell, 5107 Shortsville Road, Shortsville, N.Y. 14548 1. MEETING OPENING The meeting was called to order at 7:00 p.m. After everyone recited the Pledge of Allegiance, Mr. Makin introduced the Planning Board members and staff, explained the emergency evacuation procedures, and noted that copies of the evening s agenda were available on the table at the door. He also asked that everyone set his or her cell phone on silent mode. 2. APPROVAL OF MINUTES OF DECEMBER 18, 2013 A motion was made by Dr. O Malley, seconded by Ms. Neale, that the minutes of the December 18, 2013, meeting be approved. Motion carried by voice vote. Ms. Godly abstained. 4. LEGAL NOTICE
Page 2 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 The following Legal Notice was published in the Canandaigua Daily Messenger on December 31, 2013: LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT the Planning Board of the Town of Farmington, 1000 County Road 8, Farmington, Ontario County, New York, will hold a Public Hearing on the 8th day of January, 2014, commencing at 7:00 p.m. for the purpose of considering the application of: PB #0101-14: PAUL GILLETTE, 2400 COUNTY ROAD 28, CANANDAIGUA, N.Y. 14424: Request to renew a Special Use Permit to continue a mini-storage facility according to Article VI, Chapter 165-29 (D) 11 and Article VI, Section 165-84.1 of the Town of Farmington Codes. The property is located at 6025 Denny Drive and zone LI District. ALL PARTIES IN INTEREST and citizens will be given an opportunity to be heard in respect to such application. Persons may appear in person or by agent. Scott Makin, Chairperson, Planning Board 5. PUBLIC HEARING SPECIAL USE PERMIT RENEWAL PB #0101-14 Special Use Permit Renewal Name: Paul Gillette, 2400 County Road 28, Canandaigua, N.Y. 14424 Location: 6025 Denny Drive, Farmington, N.Y. 14425 Zoning District: Request: LI District To renew a Special Use Permit to continue a mini-storage facility Mr. Makin opened the Public Hearing. Mr. Gillette appeared to present his application and explained that he would like to continue his mini-storage business in the same manner as it has been operating. Mr. Kofahl discussed the draft resolution that had been prepared for board consideration and questioned the proposed requirement that the applicant install a sidewalk connecting to an existing sidewalk on property owned by Mr. DeFelice, which is located across from Mr. Gillette s property. He explained that the Final Site Plan approval that was given on December 21, 2011 (PB #1203-11) did not indicate that this section of sidewalk was to - 2 -
Page 3 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 have been installed and that in any event Mr. Gillette would not be permitted to install a sidewalk on property owned by another. Mr. Kofahl said that Mr. Gillette is required to install crosswalk signage on the crosswalk that links to his property, and that the signage is to be provided to him by the Town of Farmington Highway Superintendent. He said that Mr. Gillette already has striped the crosswalk markings on the roadway, but that the signage has not yet been installed because it has not been provided to Mr. Gillette by the Highway Superintendent, despite a number of requests by Mr. Kofahl to the Highway Superintendent that these signs are to be provided. Mr. Kofahl explained that an individual business owner may not order these signs directly and that only a highway official may place the order. Mr. Makin asked Mr. Kofahl to clarify the status of the application as of this evening. Mr. Kofahl said that the only requirement of Mr. Gillette is to install the crosswalk signage, and that he cannot do so until the signage is ordered and provided by the Highway Superintendent. Mr. Gillette said that the storage buildings are well occupied and that he is planning to construct a second phase subject to prospective financing. Mr. Kofahl said that all building inspections are complete, that the business is operated in a clean and neat fashion, and that all vehicle storage is within the fenced area in accordance with previous site plan approval. Mr. Brabant said that Mr. Brand has prepared two resolutions on this application for board consideration: a State Environmental Quality Review (SEQR) resolution classifying the application as a Type II SEQR action, and a resolution granting a six-month extension of the Special Use Permit pending sidewalk construction. Dr. O Malley asked about revising the resolution based on the discussion that had just taken place, including the six-month approval timeframe. Ms. Godly asked about the installation of the sidewalk signage; Mr. Kofahl explained that the signage must be ordered and provided by the Highway Superintendent. He said that a Certificate of Occupancy was issued after the applicant striped the roadway, so as not to delay the applicant due to a situation that was not his fault. Ms. Neale asked about revising the draft resolution to reflect that it is the Town s responsibility to provide the signage and that the applicant is responsible only for its installation. Ms. Godly asked about the length of the Special Use Permit renewal. She suggested that it be increased to two years and that a time limit be given for the applicant to install the signage once it is received. Mr. Kofahl suggested that the applicant be given one week to install the signage following receipt; Mr. Makin suggested that it be increased to two weeks to account for potential weather delays. - 3 -
Page 4 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 Mr. Makin said that the project is a beneficial addition to the Town and is well managed by Mr. Gillette. Mr. Makin then asked if anyone in attendance wished to speak for or against the application. There were no comments. A motion was made by Ms. Godly, seconded by Ms. Neale, that the Public Hearing be closed. Motion carried unanimously by voice vote. The Public Hearing was closed. A motion was made by Ms. Neale, seconded by Mr. Herendeen, that the reading of the SEQR resolution be waived. Motion carried unanimously by voice vote. The reading of the SEQR resolution was waived. A motion was made by Dr. O Malley, seconded by Ms. Neale, that the following resolution be approved: TOWN OF FARMINGTON PLANNING BOARD SEQR RESOLUTION TYPE II ACTION PB #0101-14 APPLICANT: Paul Gillette, 2400 County Road 28, Canandaigua, N.Y. 14424 ACTION: Special Use Permit, Mini-Warehouse Project, 6025 Denny Drive, Farmington, N.Y. 14425, Lot #2, 332 Industrial Park LLC WHEREAS, the Town of Farmington Planning Board (hereinafter referred to as the Board) has reviewed the Type II Action List contained in Section 617.5 (c) of the State Environmental Quality Review (SEQR) Regulations; and WHEREAS, the Planning Board finds that the Action to renew the Special Use Permit involves no material change in the original special use permit conditions or the scope of the permitted activities. NOW, THEREFORE, BE IT RESOLVED THAT Board does hereby classify the above referenced Action (PB #0101-14) to be a Type II Action under Section 617.5 (c) (26) of the State Environmental Quality Review (SEQR) Regulations. BE IT FURTHER RESOLVED THAT, Type II Actions are not subject to further review under Part 617; - 4 -
Page 5 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 BE IT FINALLY RESOLVED THAT the Board in making this determination has satisfied the procedural requirements under SEQR and directs this Resolution to be placed in the file upon this Action. Meg Godly Ronald Herendeen Scott Makin Mary Neale Leslie O Malley Motion carried unanimously. Mr. Makin then asked the clerk to read aloud the draft resolution that had been prepared for this application. Following the reading, Ms. Godly said that the resolution should be amended to reflect the points of discussion that were made during the Public Hearing. Mr. Brabant and Mr. Kofahl suggested that references to the installation of a sidewalk on property not owned by Mr. Gillette be deleted from the resolution and that the applicant s requirement to install crosswalk signage within two weeks of its receipt from the Highway Superintendent be inserted. Mr. Brabant also suggested that the Special Use Permit time be increased from six months to two years, reflecting the discussion of the board. Mr. Brabant then dictated the revised text to the clerk. A motion was made by Ms. Godly, seconded by Mr. Herendeen, that the following resolution, as revised from the original draft, be approved: TOWN OF FARMINGTON PLANNING BOARD ACTION RESOLUTION PB #0101-14 APPLICANT: Paul Gillette, 2400 County Road 28, Canandaigua, N.Y. 14424 ACTION: Special Use Permit, Mini-Warehouse Project, 6025 Denny Drive, Farmington, N.Y. 14425, Lot #2, 332 Industrial Park LLC WHEREAS, the Planning Board has satisfied the procedural requirements upon this application, as set forth under the provisions of Part 617 of the State Environmental Quality Review (SEQR) Regulations; and WHEREAS, the Planning Board has considered each of the criteria required for the issuance of a Special Use Permit that is set forth in Chapter 165, Article VI, Section 84.1 of the Town Code; and - 5 -
Page 6 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 WHEREAS, the Planning Board has reviewed all five of the conditions of approval for the original Special Use Permit, as contained in the original resolution, File #PB 1006-11, dated December 7, 2011; and WHEREAS, the Planning Board has reviewed tonight s public hearing record for the renewal of this Special Use Permit. NOW, THEREFORE, BE IT RESOLVED that the Planning Board, having reviewed the original conditions for granting the Special Use to operate the mini-warehouse project, finds that the applicant has not fully complied with the following original condition of approval: Condition #3, in the December 7, 2011, Planning Board Resolution, File #PB 1006-11, states that... the applicant installs a sidewalk to Town Design Standards, connecting this subject property to a sidewalk located along the north side of Collett Road in the manner shown on the approved site plan. This condition includes the installation of crosswalk signage, which has not yet been installed, but which is to be installed by the applicant within two (2) weeks of receiving the signage to be provided by the Town of Farmington Highway Superintendent; and BE IT FURTHER RESOLVED that the Planning Board does hereby grant a two-year renewal of this Special Use Permit to Paul Gillette, for the construction of and operation of eight (8) mini-warehouse structures, containing a total of 416 mini-storage units, with a 20 foot by 40 foot (800 square feet) office, on a 4.2-acre site identified as Lot 2 Collett Road Industrial Park, subject to the following condition: 1. The applicant is to install crosswalk signage within two (2) weeks of receiving the signage to be provided by the Town of Farmington Highway Superintendent. BE IT FINALLY RESOLVED that this Special Use Permit two-year renewal shall expire on January 8, 2016. Mr. Makin asked Mr. Gillette if he understood the resolution and agreed with the conditions. Mr. Gillette said that he understood the resolution, agreed with the conditions, and asked to confirm the requirement that he is to install the crosswalk signage within two (2) weeks of receipt from the Town of Farmington. Mr. Makin confirmed this with him. Meg Godly Ronald Herendeen Scott Makin Mary Neale Leslie O Malley Motion carried unanimously. - 6 -
Page 7 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 6. SITE PLAN APPLICATION PB #0102-14 Preliminary Site Plan Application Name: Lloyd Twitchell, 5107 Shortsville Road, Shortsville, N.Y. 14548 Location: 5107 Shortsville Road, Shortsville, N.Y. 14548 Zoning District: A-80 Request: Approval for a temporary use/site plan for a commercial (equipment/truck repair) operation. The proposed operation will utilize an existing 2,400-square-foot barn. Mr. Twitchell appeared to present his application and explained that he would like to use existing structures on this property for establishment of a business to repair farm and construction equipment. He said that he would use an existing shop, metal pole barn and a lean-to that is located behind the barn for the business operation. He also said that the gravel driveway is large enough for trucks to enter, turn around and exit. Mr. Kofahl said that Mr. Twitchell has been granted a temporary use permit from the Zoning Board of Appeals for this use and that the business would use the existing structures on the site with only interior work needed for code compliance. He said that the site plan prepared by Mr. Twitchell s engineer has indicated the areas to be used for parking and that the use proposed by the applicant is similar to the use of the property by the previous owner, who also repaired agricultural equipment on the site. Mr. Kofahl said that the fire chief has reviewed the plan and has determined that there are no problems with emergency vehicle access. He said that the fire chief has asked to be in attendance at final inspection to become aware of the materials that would be used on the site. Mr. Brabant said that Mr. Brand has prepared two resolutions on this application for board consideration: a State Environmental Quality Review (SEQR) resolution classifying the application as a Type II SEQR action, and a resolution continuing the Preliminary Site Plan application to the January 22, 2014, meeting because the Ontario County Planning Board s (OCPB) review has not yet been received. Mr. Brabant also noted that Mr. Brand submitted a memorandum to the applicant s engineer and that he is unaware this evening if the engineer has responded to Mr. Brand s comments. He said that Mr. Brand s comments were straightforward and that they could be discussed at the January 22nd meeting. Mr. Kofahl said that the OCPB had no comments in its review of the temporary use permit that was made prior to action by the Zoning Board of Appeals. He noted that this had to be submitted to the OCPB again because of the application to the Planning Board. - 7 -
Page 8 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 Ms. Neale said that the application was reviewed at the OCPB workshop session and that it is on the county board s agenda at its meeting this evening. Mr. Makin explained to Mr. Twitchell that the Planning Board may not act upon his application until the review by the OCPB has been received. Mr. Kofahl said that the applicant s engineer had not yet made the changes to the site plan as noted in Mr. Brand s memo, that he has followed up with the engineer, and that Mr. Brand s comments would be addressed in time for the January 22nd meeting. Ms. Godly asked about the size of the property. Mr. Twitchell said that this is a 10-acre parcel with 600 feet of frontage on Shortsville Road by 805 feet. He said that he lives in the frame house on the site. Ms. Godly asked about the parking area. Mr. Twitchell said that the parking area is large enough for trucks and customer parking, but that his business would not involve a large number of customer vehicles coming in and out. Mr. Kofahl said that the site plan indicates areas where customers would park when they come to drop off or pick up their equipment. Mr. Brabant said that the board might wish to waive the Town requirement for a dust-free parking surface. He said the parking area is gravel and as such would not hold striping, and that he does not see the need for striping in this application. Dr. O Malley suggested the possibility of adding land-banked parking areas. Mr. Kofahl said that this could be considered if the business expands, and that the site plan indicates the area where future parking could be located. Dr. O Malley asked Mr. Twitchell about the number of employees who would work at the site. Mr. Twitchell said that he is the only employee now and that up to three employees are permitted by the temporary use permit granted by the Zoning Board of Appeals. Ms. Neale had no further comments. Mr. Herendeen said that he has visited the site, that the large gravel driveway provides enough parking, and that Mr. Twitchell s operations will not have a great deal of vehicle traffic coming in and out. Mr. Makin asked about the hazardous materials that would be used in the repair operation. Mr. Kofahl said that Mr. Twitchell is required by state regulations to have a hazardous materials containment apparatus and that a vendor would pick up these materials on a regular basis. He said that the property is not served by sewers, so there are no concerns with hazardous materials entering the Town s system. He said that the applicant also is required to contain hazardous materials from the paint booth and to use an air filtration system. Mr. Makin explained to Mr. Twitchell that the Planning Board s approval of the application would not relieve him of these requirements and that it is incumbent upon the board to ask about these materials. - 8 -
Page 9 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 A motion was made by Dr. O Malley, seconded by Ms. Neale, that the reading of the SEQR resolution be waived. Motion carried unanimously by vote voice. The reading of the SEQR resolution was waived. A motion was made by Ms. Neale, seconded by Mr. Herendeen, that the following resolution be approved: TOWN OF FARMINGTON PLANNING BOARD SEQR RESOLUTION TYPE II ACTION PB #0102-14 APPLICANT: Lloyd Twitchell, 5107 Shortsville Road, Shortsville, N.Y. 14548 ACTION: Preliminary Site Plan WHEREAS, the Town of Farmington Planning Board (hereinafter referred to as the Board) has reviewed the Type II Action List contained in Section 617.5 (c) of the State Environmental Quality Review (SEQR) Regulations; and WHEREAS, the Planning Board finds that the Action to grant Preliminary Site Plan Approval involves no material change in an existing structure or facility (Section 617.5 [c] [1]) and agricultural farm buildings and structures and land use changes consistent with generally accepted principles of farming (Section 617.5 [c ] [3]). NOW, THEREFORE, BE IT RESOLVED THAT Board does hereby classify the above referenced Action (PB #0102-14) to be a Type II Action under the above cited Section 617.5 (c) of the State Environmental Quality Review (SEQR) Regulations. BE IT FURTHER RESOLVED THAT, Type II Actions are not subject to further review under Part 617; BE IT FINALLY RESOLVED THAT the Board in making this determination has satisfied the procedural requirements under SEQR and directs this Resolution to be placed in the file upon this Action. Meg Godly Ronald Herendeen Scott Makin Mary Neale Leslie O Malley Motion carried unanimously. - 9 -
Page 10 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 Mr. Makin then asked the clerk to read aloud the following resolution: TOWN OF FARMINGTON PLANNING BOARD ACTION RESOLUTION CONTINUATION PB #0102-14 APPLICANT: Lloyd Twitchell, 5107 Shortsville Road, Shortsville, N.Y. 14548 ACTION: Preliminary Site Plan WHEREAS, the Town of Farmington Planning Board (hereinafter referred to as Planning Board) has scheduled a public meeting upon the above referenced application for tonight s Planning Board Meeting; and WHEREAS, the Planning Board has been informed that the Ontario County Planning Board (OCPB) is meeting tonight in Canandaigua to consider the Town s referral, under the provisions of Section 239-l &-m of the New York State General Municipal Law, upon said application; and WHEREAS, the Planning Board understands that it may not take action upon the proposed Preliminary Site Plan until the OCPB has completed its review and provided documentation thereof. NOW, THEREFORE, BE IT RESOLVED that the Planning Board does hereby move to table the application and to continue deliberations upon said preliminary site plan at the public meeting scheduled for Wednesday, January 22, 2014. A motion was made by Ms. Neale, seconded by Dr. O Malley, that the preceding resolution be approved. Meg Godly Ronald Herendeen Scott Makin Mary Neale Leslie O Malley Motion carried unanimously. 7. SIGN SITE PLAN APPLICATION PB #0103-14 Final Sign Site Plan Application Name: Service Steel, 5636 County Road 41, Farmington, N.Y. 14425-10 -
Page 11 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 Location: 5636 County Road 41, Farmington, N.Y. 14425 Zoning District: Request: LI To erect a 4-foot x 8-foot two-sided ground sign Charles Bird, District Manager of Service Steel, appeared on behalf of this application. He said that the company is requesting sign site plan approval for installation of a freestanding ground sign at the Service Steel location on County Road 41. He said that this sign was included on the Final Site Plan but was not installed at the time of construction. Since then, he said, the company has found that truck drivers are driving by the warehouse because the existing building-mounted sign is not easily visible to them. As a result of this, he said the company would now like to install the ground sign. Mr. Kofahl said that the remaining issue is landscaping on the entire Service Steel site. Mr. Bird explained that the contractor was not able to complete the landscaping work due to the weather and would return in the spring to complete this work. Ms. Godly asked about the color scheme of the ground sign. Mr. Bird presented a color photo and also showed the board a color rendering of the sign as depicted on his cellphone. The photo showed that several of the letters on the sign are red and that the fire hydrant is yellow. Ms. Neale and Ms. Godly asked if both the freestanding ground sign and a building mounted sign are permitted. Mr. Kofahl said that both are permitted and were included on the Final Site Plan. Mr. Brabant said that Mr. Brand has prepared two resolutions on this application for board consideration: a State Environmental Quality Review (SEQR) resolution classifying the application as a Type II SEQR action, and a resolution granting final sign site plan approval. Mr. Herendeen said that the company needs the sign for better identification of the business location by drivers and that his only issue is landscaping. Dr. O Malley had no comments. Ms. Godly asked about the landscaping and plantings around the sign. Mr. Bird said that the company expected that construction would have been completed earlier in the year, but that they were not able to begin use of the structure until December and that the contractor would return in the spring to complete the landscaping. Mr. Kofahl said that Service Steel has a conditional Certificate of Occupancy pending completion of the landscaping in the spring. A motion was made by Ms. Godly, seconded by Mr. Herendeen, that the reading of the SEQR resolution be waived. - 11 -
Page 12 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 Motion carried unanimously by voice vote. The reading of the SEQR resolution was waived. A motion was made by Mr. Herendeen, seconded by Dr. O Malley, that the following resolution be approved: TOWN OF FARMINGTON PLANNING BOARD SEQR RESOLUTION TYPE II ACTION PB # 0103-14 APPLICANT: Service Steel, 5636 County Road 41, Farmington, N.Y. 14425 c/o Charles Bird, District Manager, 333 Wales, Tonawanda, N.Y. 14150-2598 ACTION: Final Sign Site Plan Approval WHEREAS, the Town of Farmington Planning Board (hereinafter referred to as the Board) has reviewed the Type II Action List contained in Section 617.5 (c) of the State Environmental Quality Review (SEQR) Regulations; and WHEREAS, the Planning Board finds that the Action to grant Sign Site Plan Approval involves construction of an accessory structure having less than 4,000 square feet of area (Section 617.5 [c] [7]) and minor temporary use of land having negligible or no permanent impact on the environment (Section 617.5 [c] [15]). NOW, THEREFORE, BE IT RESOLVED THAT the Board does hereby classify the above referenced Action (PB #0103-14) to be a Type II Action under the above cited Section 617.5 (c) of the State Environmental Quality Review (SEQR) Regulations. BE IT FURTHER RESOLVED THAT, Type II Actions are not subject to further review under Part 617; BE IT FINALLY RESOLVED THAT the Board in making this determination has satisfied the procedural requirements under SEQR and directs this Resolution to be placed in the file upon this Action. Meg Godly Ronald Herendeen Scott Makin Mary Neale Leslie O Malley Motion carried unanimously. Mr. Makin then asked the clerk to read aloud the following resolution: - 12 -
Page 13 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 TOWN OF FARMINGTON PLANNING BOARD ACTION RESOLUTION PB #0103-14 APPLICANT: Service Steel, 5636 County Road 41, Farmington, N.Y. 14425 c/o Charles Bird, District Manager, 333 Wales, Tonawanda, N.Y. 14150-2598 ACTION: Final Sign Site Plan Application WHEREAS, the Town of Farmington Planning Board (hereinafter referred to as Planning Board) has reviewed the above referenced Action, given consideration to the public comments received at tonight s meeting, as well as the recommendation from the Ontario County Planning Board, in their referral #150.1-2012; and WHEREAS, the Planning Board has previously made a determination that the proposed Action is a Type II Action under the provisions of the State Environmental Quality Review (SEQR) Regulations; and WHEREAS, the Planning Board has reviewed the Final Site Plan drawings prepared by Costich Engineering, identified as Project Number 952.01, Drawing Numbers GA001 through GA009, entitled Final Plans, Service Steel, County Road 41, Site Development Plans, having a revised date 11/27/12; and Drawing Number A-2, Project Number 12-105, prepared by Hanlon Architects, entitled Exterior Elevations, Service Steel, County Rd. 41, Farmington, New York, dated 11/28/12; and WHEREAS, the Planning Board has reviewed the 8½ by 11 inch photo simulation of the proposed 4 feet by 8 feet, free standing Service Steel Sign, showing a total height above grade of 7 feet, and identified as Job #43898, Revision #1, entitled Service Steel Farmington Sign, prepared by Ewing Graphics, dated 11/18/2013. NOW, THEREFORE, BE IT RESOLVED that the Planning Board does hereby grant Sign Site Plan Approval of the above referenced Ewing Graphics photo simulation, for the placement of the proposed free standing commercial speech sign, in the location shown, with the following conditions: 1. The following information is to be added to the photo simulation prior to the Planning Board Chairperson s Signature: a. There is to be a title box added to the photo simulation that reads Sign Site Plan, Service Steel, 5636 County Road 41; and b. There is to be a Signature Line added to the photo simulation for the Planning Board Chairperson. - 13 -
Page 14 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 c. There is to be reference to File #PB 0103-14 added to the photo simulation. d. There is to be a note added to the photo simulation that reads A separate landscaping plan and planting schedule is to be prepared by Service Steel or their consultant and submitted for review and acceptance by the Code Enforcement Officer, or the Director of Planning and Development. This landscaping plan is to comply with the landscaping standards for the Major Thoroughfare Overlay District (MTOD) and is to be installed by the applicant on or before May 15, 2014. e. There is not to be any illumination of the proposed freestanding commercial speech sign. 2. The existing building mounted commercial speech sign is to be completed in accordance with the approved Final Exterior Elevation Drawing, that was prepared by Hanlon Architects, as part of File #PB 1208-12. Missing from the existing sign are the Street Identification Numbers 5636 that are shown on this referenced drawing. 3. The color scheme for the proposed free standing commercial speech sign shall be consistent with the Planning Board s agreed-to color scheme discussed at tonight s meeting and contained in tonight s meeting minutes. 4. If the applicant intends to paint the existing fire hydrant pink, as shown on the photo simulation, then a condition of approval will be that there is to be a signature line on the photo for the Town Water & Sewer Superintendent. 5. Two (2) sets of the revised Final Sign Site Plan drawings, with appropriate revisions as noted above, along with the landscaping plan and planting schedule, are to be submitted to the Code Enforcement Officer, or the Director of Planning & Development, for review. Once accepted then the Planning Board Chairperson will be notified to sign the drawings. 6. Final Sign Site Plan Approval shall expire within 180 days from today unless the revised drawings have signed by the Planning Board Chairperson. 7. There shall be no Building Permit issued until all conditions of this Sign Site Plan Approval have been complied with. Mr. Makin asked Mr. Bird if he understood the resolution and agreed with the conditions. Mr. Bird said that he was unaware of the conditions until the reading of the resolution but that he has no issues with them. Mr. Brabant also noted that street identification numbers must be added to the building mounted sign. - 14 -
Page 15 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 A motion was made by Dr. O Malley, seconded by Ms. Neale, that the preceding resolution be approved. Meg Godly Ronald Herendeen Scott Makin Mary Neale Leslie O Malley Motion carried unanimously. 8. OPEN DISCUSSION Town Engineer: Mr. Brabant reviewed with the board the proposed General Improvements Offered for Dedication Form that is being developed for use. He explained that the purpose of the form is to provide a mechanism to assure that all inspections are made and signed off by the various Town department heads and officials, as appropriate, during the inspections for dedications and inspections for maintenance bond releases. He said that the form distributed to the board at this stage is not final but is presented for board comments and reaction. Mr. Degear said that the form would help to provide departments with the details on projects that are required by Town Code but which in the past may not have been provided. Mr. Kofahl said that the inclusion of some of the department heads listed on the form needs clarification as to their roles in the approval process. Mr. Makin noted that there is a disclaimer above the listings that indicates that their approvals are as may be appropriate. It was the unanimous consensus of the members of the Planning Board that they agree with the concept of the new form and support its use following the additional refinements to be determined by the department heads during the form s continued development. Code Enforcement Officer: Mr. Kofahl discussed several applications that are planned for future meetings, including the Larsen subdivision and the Finger Lakes Athletic Center proposed on Route 96 at the site of the former AR-15 and Griffith buildings. He reported that the engineer for the Dollar General store is still working on several issues and that this application may return to the board at the second meeting in February. - 15 -
Page 16 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 He said that the applicant is working with the New York State Department of Transportation for sign-off of the drainage plan, which is a major issue for this project. Mr. Kofahl said that the Family Dollar store construction is moving ahead well and that several residents have already called to say that this is one of the best looking Family Dollar stores that they have seen. He also noted that the Home Power Systems construction is moving ahead and that Auto Zone will begin renovation of the former CVS drug store location in the plaza on the southwest corner of Route 96 and Route 332 as soon as a general contractor is selected. Planning Board Members: Mr. Makin and Ms. Neale commented on the excellent work of the Conservation Board in preparing the Open Space Index Update 2013. Mr. Makin said that a resolution has been prepared for board consideration that the Planning Board recommends that the Town Board adopt this report. A motion was made by Ms. Neale, seconded by Mr. Herendeen, that the reading of the Open Space Index Update 2013 resolution be waived. Motion carried unanimously by voice vote. The reading of the resolution was waived. A motion was made by Ms. Neale, seconded by Mr. Herendeen, that the following resolution be approved: TOWN OF FARMINGTON PLANNING BOARD RESOLUTION OPEN SPACE INDEX UPDATE 2013 WHEREAS, the Town of Farmington Planning Board (hereinafter referred to as Planning Board) has received and reviewed the final draft of the document entitled Open Space Index Update 2013 Town of Farmington, prepared by the Town of Farmington Conservation Board (hereinafter referred to as Conservation Board); and WHEREAS, the Planning Board has been requested by the Farmington Town Board (hereinafter referred to as Town Board) to complete this review and to make a recommendation to the Town Board regarding the adoption of said document; and WHEREAS, the adopted Town of Farmington Comprehensive Plan, 2011 Edition, contains a specific implementation action which calls for the completion of and publishing of the Town of Farmington Open Space Inventory, which when accepted and adopted by the Town Board, is to be known as the Town of Farmington Open Space Index. NOW, THEREFORE, BE IT RESOLVED that the Planning Board does hereby recommend that the Town Board accept and adopt the above referenced document as the Town of Farmington Open Space Index. - 16 -
Page 17 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 BE IT FURTHER RESOLVED that the Planning Board recommends that copies of the adopted Open Space Index be made available to the public for purchase in the Town Clerk s Office and that a copy be posted upon the Town s Official Website, www.townoffarmingtonny.com. BE IT FURTHER RESOLVED that the Planning Board recommends that a copy of the adopted Open Space Index be filed with the New York State Department of State, for their information and use as part of future updates to the New York State Conservation and Open Space Plan (SCORP). BE IT FURTHER RESOLVED that the Planning Board recommends that the Open Space Index should be maintained by the Conservation Board, as specified under the provisions of Sections 239-x and 239-y of the New York State General Municipal Law. BE IT FURTHER RESOLVED that the Planning Board does hereby extend its appreciation to the members of the Conservation Board for all of their hard work, their many long hours of volunteer research and their creation of an Open Space Inventory of the Town s natural resources. BE IT FURTHER RESOLVED that the Planning Board also extends to the staff at Lu Engineers their appreciation for providing the quality mapping contained in this important document. BE IT FURTHER RESOLVED that the Planning Board does hereby direct the Chairperson to submit this resolution to the Town Board for its consideration. BE IT FINALLY RESOLVED that a copy of this resolution be given to the members of the Town of Farmington Conservation Board. Meg Godly Ronald Herendeen Scott Makin Mary Neale Leslie O Malley Motion carried unanimously. Mr. Makin reminded board members to continue their review of the Rules of Procedure and to send revisions to him. He also reminded board members of the annual organizational meeting on Saturday, January 25, 2014, at 9:00 a.m. - 17 -
Page 18 of 18 Town of Farmington Planning Board Meeting Minutes APPROVED January 8, 2014 9. ADJOURNMENT A motion was made by Dr. O Malley, seconded by Ms. Neale, that the meeting be adjourned. Motion carried by voice vote. The meeting was adjourned at 8:20 p.m. The next meeting of the Planning Board will be held at the Town Hall on Wednesday, January 22, 2014, at 7:00 p.m. The organizational meeting will be held at the Town Hall on Saturday, January 25, 2014, at 9:00 a.m. Following the meeting, Mr. Robortella and Mr. Makin secured the building. Respectfully submitted, L.S. John M. Robortella, Clerk of the Planning Board - 18 -
TOWN OF FARMINGTON PLANNING BOARD MINUTES OF THE WORKSHOP MEETING OF JANUARY 20, 2014 APPROVED MINUTES The Planning Board Workshop was opened by Scott Makin, Chair, at 7:00 p.m. at the Farmington Town Hall. Board Members Present: Board Member Excused: Scott Makin, Chair Ronald Herendeen Mary Neale Leslie O Malley Meg Godly Board members discussed the following items that will be on the agenda of the Planning Board meeting on January 22, 2014: 1. PUBLIC HEARING 4-LOT SUBDIVISION APPLICATION PB #0104-14 4-Lot Subdivision Application Name: Bill Larsen, 18 Steeplechase Drive, Southington, CT 06489 Location: Zoning District: Request: West Side of Hook Road, Approximately 2,500 Feet North of Martz Road A-80 District A four (4)-lot subdivision approval of the Larsen-Hook Road Subdivision to create Lot #1 consisting of 1.4 acres, Lot #2 consisting of 4.7 acres, Lot #3 consisting of 5.2 acres and Lot #4 consisting of 5.64 acres for single family dwellings 2. SITE PLAN APPROVAL PB #0105-14 4-Lot Site Plan Application Name: William Larsen, 18 Steeplechase Drive, Southington, CT 06489 Location: West Side of Hook Road, Approximately 2,500 Feet North of Martz Road
Page 2 of 5 Town of Farmington Planning Board Workshop Minutes APPROVED January 20, 2014 Zoning District: Request: A-80 District A four (4)-lot subdivision approval of the Larsen-Hook Road Subdivision to create Lot #1 consisting of 1.4 acres, Lot #2 consisting of 4.7 acres, Lot #3 consisting of 5.2 acres and Lot #4 consisting of 5.64 acres for single family dwellings The reviews of the four-lot subdivision application and the site plan application, both listed above, were made concurrently. Board members specifically noted the emergency vehicle pull-off area and the flag-lot configuration of the parcels, as well as the 60-footwide private driveway off Hook Road that would serve the flag lots. The board will ask the staff at the January 22, 2014, meeting if several of the lots are legally configured because they do not have frontage on Hook Road. Board members would like to know if these lots require a variance from the Zoning Board of Appeals. Dr. O Malley noted that they may be legally configured under the Cluster Subdivision regulations and that the board would like to have clarification on this point. Mr. Herendeen commented that subdivisions such as that proposed in this application have the effect of removing large parcels of land from active farming while providing building lots for only a small number of homes. 3. PRELIMINARY SITE PLAN APPLICATION PB #0102-14 Preliminary Site Plan Application Continued from January 8, 2014 Name: Lloyd Twitchell, 5107 Shortsville Road, Shortsville, N.Y. 14548 Location: 5107 Shortsville Road, Shortsville, N.Y. 14548 Zoning District: Request: A-80 District Approval for a temporary use/site plan for a commercial (equipment/truck repair) operation. The proposed operation will utilize an existing 2,400-square-foot barn Board members had no specific questions on this application. Ms. Neale noted that the use for the property as proposed by the applicant would provide a support system for those involved in agriculture in the area. Mr. Makin said that his only concern was that the operation could grow in future years and that the growth might require additional review by the Town and the Planning Board. Ms. Neale said that if the applicant does seek to expand operations in the future, some additional requirements might be needed, such as a dust-free driveway, for example, which is proposed to be waived in this application.
Page 3 of 5 Town of Farmington Planning Board Workshop Minutes APPROVED January 20, 2014 4. FINAL SITE PLAN APPLICATION PB #0106-14 Name: Final Site Plan Application Finger Lakes Racing Association, P.O. Box 25250, Farmington, N.Y. 14425 Location: 5757 New York State Route 96, Farmington, N.Y. 14425 Zoning District: Request: GB To construct two storage buildings, 4,590 square feet each Board members had no specific questions on this application, especially since it is at the Final Site Plan stage. It was noted that construction of the two buildings would help to remove from view items that are currently stored outside and that additional parking would then become available at the present outdoor storage site. 5. SKETCH SITE PLAN APPLICATION PB #0107-14 Name: Sketch Site Plan Application Robin Hays and Chuck Lamagra, 234 Haywood Glen, Victor, N.Y. 14564 Location: 6132 and 6162 New York State Route 96 Zoning District: Request: GB Use the proposed site for a sports and athletics facility for recreational use Board members reviewed the sketch plan rendering that was provided by the applicants. Mr. Makin said that the applicants had presented the sketch plan to the Town Board and that they are proposing development of the facility in phases. Board members specifically reviewed the existing curb cuts from the parcels onto New York State Route 96. These were discussed in a January 15, 2014, letter from Ronald L. Brand, Director of Planning and Development, to Gregory Trost, P.E., of the New York State Department of Transportation. It was also noted that this application is within the Major Thoroughfare Overlay District (MTOD), which requires specific driveway spacing. A review was made of the existing structures on the site and the proposed location of the athletic fields and fabric dome.
Page 4 of 5 Town of Farmington Planning Board Workshop Minutes APPROVED January 20, 2014 Board members also briefly discussed the applicants financial ability to enter into a project of this size. It was noted that they have received some grant funds. 6. EXTENSION REQUEST PB #0802.13.1 Extension Request: Hickory Rise Subdivision, Final Plat Approval, Section 1, Extension to April 22, 2014 Name: Bramwell Park LLC, 1303 Marsh Road, Pittsford, N.Y. 14534 Location: Zoning District: Southeast Corner of Collett Road and Hook Road Incentive Zoning District Request: Hickory Rise Subdivision, Final Plat Approval, Section 1, Extension to April 22, 2014 There were no comments or questions on this extension request. 8. OPEN DISCUSSION Rules of Procedure: Mr. Makin reminded the board that he distributed the Rules of Procedure with several changes highlighted in red. He asked that board members and staff review the changes and inform him of any further revisions that may be needed. He said that, in some areas, he would like to have the Rules of Procedure document more consistent with actual practice and he noted that Mr. Brand has indicated several sections that he would like to add, such as a section dealing with Letters of Credit. Mr. Makin said that he expects that the revised Rules of Procedure document would be ready for board adoption in February. Board Training: Mr. Makin reminded board members of the list of Monroe County training sessions for spring 2014 that he distributed via e-mail. He asked that board members keep him informed of training sessions that they complete and that he will coordinate the reporting to the Supervisor s office. Dr. O Malley asked if Mr. Brand would be offering a training session on case law at the January 22, 2014, meeting.
Page 5 of 5 Town of Farmington Planning Board Workshop Minutes APPROVED January 20, 2014 9. ADJOURMENT There being no further discussion items, Mr. Makin adjourned the Workshop at 7:50 p.m. Following the meeting, Mr. Makin secured the building. Respectfully submitted, John M. Robortella, Clerk of the Planning Board
TOWN OF FARMINGTON PLANNING BOARD MINUTES OF THE MEETING OF JANUARY 22, 2014 APPROVED MINUTES The following minutes are written as a summary of the main points that were made and the actions taken at the Town of Farmington Planning Board meeting. Board Members Present: Scott Makin, Chair Meg Godly Ronald Herendeen Mary Neale Leslie O Malley Staff Present: Lance S. Brabant, CPESC, Town of Farmington Engineer, MRB Group P.C. Ronald L. Brand, Town of Farmington Director of Development and Planning David Degear, Town of Farmington Water and Sewer Superintendent Floyd D. Kofahl, Town of Farmington Code Enforcement Officer Applicants Present: Gregg Bowering, Bramwell Park LLC, 1303 Marsh Road, Pittsford, N.Y. 14534 Rick Brongo, Finger Lakes Racing Association, 5757 State Route 96, Farmington, N.Y. 14425 Scott A. Harter, P.E., Professional Engineering Group, 7171 Victor-Pittsford Road, Victor, N.Y. 14564 Robin L. Hays, Chuck Lamagra and Richard Tucker, Finger Lakes Athletic Center, 234 Haywood Glen, Victor, N.Y. 14564 Michelle Hess, 5107 Shortsville Road, Shortsville, N.Y. 14548 Lloyd Twitchell, 5107 Shortsville Road, Shortsville, N.Y. 14548 Residents Present: Adrian Bellis, 104 Gannett Road, Farmington, N.Y. 14425 Audrey and Leo Everdyke, 282 Hook Road, Farmington, N.Y. 14425 Bryan C. Meck, 586 Sheldon Road, Palmyra, N.Y. 14522 Derek Schalberg, 6780 Springdale Court, Victor, N.Y. 14564 Douglas J. Sheehan, 561 County Road 8, Farmington, N.Y. 14425 Steven J. Stagnitto, 256 Stonefield Lane, Farmington, N.Y. 14425 Jason (illegible), 6443 (illegible) Creek Way, Farmington, N.Y. 14425 1. MEETING OPENING The meeting was called to order at 7:00 p.m. After everyone recited the Pledge of Allegiance, Mr. Makin introduced the Planning Board members and staff, explained the emergency evacuation procedures, and noted that copies of the evening s agenda were available on the table at the door. He also asked that everyone set his or her cell phone on silent mode.
Page 2 of 25 Town of Farmington Planning Board Meeting Minutes APPROVED January 22, 2014 Mr. Makin said that the meeting would be conducted according to the Rules of Procedure approved by the Planning Board on February 20, 2013. He also explained that the draft resolutions that will be considered at this meeting have been posted on the Town website. 2. APPROVAL OF MINUTES OF JANUARY 8, 2014 A motion was made by Dr. O Malley, seconded by Ms. Neale, that the minutes of the January 8, 2014, meeting be approved. Motion carried unanimously by voice vote. 3. APPROVAL OF MINUTES OF JANUARY 20, 2014 A motion was made by Mr. Herendeen, seconded by Ms. Neale, that the minutes of the January 20, 2014, workshop meeting be approved. Motion carried by voice vote. Ms. Godly abstained. 4. LEGAL NOTICE The following Legal Notice was published in the Canandaigua Daily Messenger on January 15, 2014: LEGAL NOTICE NOTICE IS HEREBY GIVEN THAT the Planning Board of the Town of Farmington, Ontario County, New York, will hold a Public Hearing on the 22nd day of January, 2014, commencing at 7:00 p.m. for the purpose of considering the application of: PB #0104-14: BILL LARSEN, 18 STEEPLECHASE DRIVE, SOUTHINGTON, CT 06489: Request a 4-lot subdivision approval of Larsen-Hook Road Subdivision, to create Lot 1 consisting of 1.4 acres, Lot 2 consisting of 4.7 acres, Lot 3 consisting of 5.2 acres and Lot 4 consisting of 5.64 acres for single family dwellings. The property is located on the west side of Hook Road approximately 2,500 feet north of Martz Road and Zone A- 80 District. ALL PARTIES IN INTEREST and citizens will be given an opportunity to be heard in respect to such application. Persons may appear in person or by agent. Scott Makin, Chairperson, Planning Board - 2 -
Page 3 of 25 Town of Farmington Planning Board Meeting Minutes APPROVED January 22, 2014 5. PRELIMINARY SITE PLAN APPLICATION PB #0102-14 Preliminary Site Plan Application Continued from January 8, 2014 Name: Lloyd Twitchell, 5107 Shortsville Road, Shortsville, N.Y. 14548 Location: 5107 Shortsville Road, Shortsville, N.Y. 14548 Zoning District: Request: A-80 District Approval for a temporary use/site plan for a commercial (equipment/truck repair) operation. The proposed operation will utilize an existing 2,400-square-foot barn Mr. Twitchell appeared on behalf of his application that had been continued from the January 8, 2014, meeting pending receipt of the referral from the Ontario County Planning Board, which returned the application as a Class 1 Action (County Planning Referral #8-2014) with no comments. He said that there have been no changes in the application since January 8, 2014. Mr. Brand said that a draft resolution has been prepared for the board s consideration granting Preliminary Site Plan approval with conditions. He said that he spoke with the applicant s engineer at A.E.Y. Engineering concerning the conditions and confirmed that the Ontario County Planning Board had no comments. He reported that a determination of non-significance had been by the Planning Board at their January 8, 2014, meeting. There were no additional comments or questions on this application from the staff or the members of the Planning Board. Mr. Makin then asked the clerk to read aloud the following resolution: TOWN OF FARMINGTON PLANNING BOARD ACTION RESOLUTION PRELIMINARY SITE PLAN PB #0102-14 APPLICANT: Lloyd Twitchell, 5107 Shortsville Road, Shortsville, N.Y. 14548 ACTION: Preliminary Site Plan, Twitchell Property, 5107 Shortsville Road, Shortsville, N.Y. 14548 WHEREAS, the Town of Farmington Planning Board, (hereinafter referred to as Planning Board) has considered the above referenced Application and has made a Determination of Significance thereon under the State Environmental Quality Review (SEQR) Regulations; and, - 3 -