TOWNSHIP OF BLANDFORD-BLENHEIM COUNCIL MEETING AGENDA - AMENDED

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1 TOWNSHIP OF BLANDFORD-BLENHEIM COUNCIL MEETING AGENDA - AMENDED Wednesday June 1, 2016 Township Council Chambers 47 Wilmot Street South, Drumbo 4:00 p.m. 1. Welcome 2. Call to Order 3. Approval of the Agenda 4. Disclosure of Pecuniary Interest 5. Adoption of Minutes a. May 18, 2016 Regular Meeting of Council b. March 22, 2016 Splash Pad Advisory Committee Meeting c. March 23, 2016 Police Services Board Meeting 6. Business Arising from the Minutes 7. Delegations/Presentations None. 8. Correspondence a. Information i. Federal Economic Development Agency for Southern Ontario, Department of Innovation, Science and Economic Development Canada, RE: Canada 150 Community Infrastructure Program Recommendation: That the correspondence items be received as information. b. Specific None. 9. Committee of Adjustment Visit our

2 a. Minutes i. April 20, 2016 Meeting of the Committee of Adjustment b. Applications 10. Staff Reports i. Minor Variance Application A-03/16 Claysam Homes Recommendation: That the Township of Blandford-Blenheim Committee of Adjustment approve Application A03-16, submitted by Claysam Homes, for lands described as Block 86, Plan 41M-141, Except Part 1, 41R-9024, Township of Blandford- Blenheim, as it relates to: 1. Relief from Section 11.2, Table 11.2 Zone Provisions, to increase the maximum permitted lot coverage from 30% to 40% of the lot area, to facilitate the construction of a single detached dwelling. Subject to the following condition: a. A lot grading plan shall be submitted and reviewed by the Township s Engineer Consultant, to the satisfaction of the Township Drainage Superintendent. As the variance requested is deemed to be: i. a minor variance from the provisions of the Township of Blandford-Blenheim Zoning By-Law No ; ii. desirable for the appropriate development or use of the land, building or structure; iii. in keeping with the general intent and purpose of the Township of Blandford-Blenheim Zoning By-Law No ; and, iv. in keeping with the general intent and purpose of the Official Plan of the County of Oxford. a. Gary Crandall Director of Public Works i. PW Monthly Report Recommendation: That Report PW be received as information. ii. PW Twp. Rd. 2 at Canning Rd. Access That Report PW be received for information. Visit our

3 b. Jim Harmer Drainage Superintendent i. DS Monthly Report Recommendation: That Report DS be received as information. c. Ken Wood Manager of Community Services i. CS Monthly Report May Recommendation: That Report CS be received as information. ii. CS Canada 150 Community Infrastructure Program Recommendation: That Report CR be received as information; And further that Council identify priority for the below applications; And further that Council support the application for funding for the replacement of the pavilion and storage shed with a skateboard facility and picnic shelter for the Plattsville Park, priority ranking ; And further that Council support the application for improvement of Princeton Park with the addition of a multi-purpose sports pad ; And further that Council support the application for funding for replacement of the rear portion of the roof at Princeton Centennial Hall, priority ranking ; And further that Council support the application for funding to expand our fitness program infrastructure at the Plattsville Memorial Community Arena, priority ranking. d. Rodger Mordue Chief Administrative Officer i. CAO Town Hall Meeting - Princeton 2016 Recommendation: That report CAO be received; and, Visit our

4 That that October, 2016 at 7:00 pm be set as the date and time for the next Town Hall meeting to be held at the Bright Fire station. ii. CAO John Street, Bright property transfer Recommendation: That Report CAO be received as information; and, That the property described as Part of Road Allowance between Concession 10 and Concession 11, Plan 618 be declared surplus and conveyed to the County of Oxford; and, That the Mayor and Clerk be authorized to execute any documentation required to complete the transaction. iii. CAO Designated Substance Survey s and radon gas testing Recommendation: That Report CAO be received as information; and, That Pinchin Ltd. be awarded the tender to conduct Designated Substance Surveys and radon gas testing on various Township facilities. 11. Reports from Council Members 12. Unfinished Business 13. Motions and Notices of Motion 14. New Business 15. Closed Session a. Personal matters about an identifiable individual, including municipal or local board employees. 16. By-laws a Being a by-law to provide for the transfer of property located adjacent to John Street, Bright, being a portion of the road allowance between Concessions 10 and 11, in the former Township of Blenheim, as shown in Plan 618 (P.I.N ) to the County of Oxford. b Being a By-law to confirm the proceedings of Council. Visit our

5 17. Other 18. Adjournment and Next Meeting Wednesday, June 15, 2016 at 4:00 p.m. in Council Chambers. Visit our

6 Back to Agenda List 5. a. Township of Blandford-Blenheim Regular Council Meeting Wednesday, May 18, :00 p.m. MINUTES Council met at 4:00 p.m. for their second regular meeting of the month. Present: Staff: Regrets: Councillors Balzer, Banbury, Cowan and Peterson. Crandall, Harmer, Gabara, Matheson, Mordue, Richardson, Williamson and Wood. Mayor Wearn Deputy Mayor Banbury in the Chair. 1. Welcome 2. Call to Order 3. Approval of the Agenda Moved by Councillor Peterson Seconded by Councillor Balzer RESOLUTION #1 Be it hereby resolved that the agenda for the May 18, 2016 Regular Meeting of Council, be approved, as printed and circulated. 4. Disclosure of Pecuniary Interest None..Carried 5. Adoption of Minutes Moved by Councillor Peterson Seconded by Councillor Balzer RESOLUTION #2 Be it hereby resolved that the minutes of the May 4, 2016 Regular Meeting of Council be adopted, as printed and circulated..carried

7 Township of Blandford-Blenheim Council Minutes May 18, Business Arising from the Minutes None. 7. Delegations / Presentations a. Bryan Smith, Chair & Cathy Mott, Member, Oxford Health Coalition Re: Health Care Cuts in Ontario Moved by Councillor Peterson Seconded by Councillor Balzer RESOLUTION #3 Be it hereby resolved that Council receive the presentation from the Oxford Health Coalition regarding Health Care Cuts in Ontario; and, That Council agree to allow the placement of a referendum ballot box in the lobby of the municipal office during regular business hours on May 27, Carried 8. Correspondence a. Information None. b. Specific i. Niagara Region, Re: Research into Testing and Treatment of Lyme Disease RESOLUTION #4 Moved by Councillor Peterson Seconded by Councillor Balzer 9. Staff Reports Be it hereby resolved that Council support the resolution of the Region of Niagara in which they request increased funding from the Province of Ontario and the Government of Canada for research into testing and treatment of Lyme disease..carried a. Gary Crandall - Director of Public Works i. PW Bridge 51 inspection results and recommendation for replacement

8 Township of Blandford-Blenheim Council Minutes May 18, 2016 Moved by Councillor Peterson Seconded by Councillor Balzer RESOLUTION #5 Be it hereby resolved that Report PW be received as information; And further that Council approve staff to proceed with the Engineering, geotechnical investigations, any environmental studies and permit applications to prepare for an early tender in 2017 for the replacement of Bridge 51 funded from bridge reserves. b. Rick Richardson Director of Protective Services.Carried i. FC April Monthly Report Moved by Councillor Peterson Seconded by Councillor Balzer RESOLUTION #6 Be it hereby resolved that Report FC is received as information..carried c. Paul Gabara Chief Building Official i. CBO Monthly Report to Council Moved by Councillor Peterson Seconded by Councillor Balzer RESOLUTION #7 Be it hereby resolved that Report CBO be received as information..carried d. Jim Harmer Drainage Superintendent i. DS Section 78 Report of the Drainage Act for the Mitchell Drain Moved by Councillor Balzer Seconded by Councillor Peterson RESOLUTION #8 Be it hereby resolved that Report DS be received as information; and,

9 Township of Blandford-Blenheim Council Minutes May 18, 2016 Whereas the Grand River Conservation Authority and the Clerk/Council of the Township North Dumfries have registered no comments to Blandford- Blenheim s Council s intention to appoint an Engineer under Section 78 of the Drainage Act for the Mitchell Drain; ii. Be It resolved that Council appoints K Smart & Associates Ltd., 85 McIntyre Dr. Kitchener, Ont. N2R 1H6, to prepare a drainage report as under Section 78 of the Drainage Act for repair and improvements to the Mitchell Drain and that this report be included as part of the petition report of John Follings of Follingdale Farms Limited at Lot 1 Concession 12. DS Petition for Drainage Moved by Councillor Banbury Seconded by Councillor Peterson.Carried RESOLUTION #9 Be it hereby resolved that Report DS be received as information; and, That Council accepts the petition for drainage works for the East part of Lot 1 Concession 1 from Kamview Poultry Limited; and, That the Clerk notify the Grand River Conservation Authority that it has received a petition for drainage work and that they intend to proceed with this petition. e. Rodger Mordue CAO / Clerk i. CAO Planning application fees Moved by Councillor Cowan Seconded by Councillor Balzer.Carried RESOLUTION #10 Be it hereby resolved that Report CAO be received as information; and, That a by-law be drafted for consideration by Council..Carried

10 Township of Blandford-Blenheim Council Minutes May 18, 2016 ii. CAO Townline School real estate Moved by Councillor Cowan Seconded by Councillor Balzer RESOLUTION #11 Be it hereby resolved that Report CAO be received as information; and, That staff be authorized to issue a Request for Proposals for real estate services for the sale of the Townline School Hall property. 10. Reports from Council Members None. 11. Unfinished Business None. 12. Motions and Notices of Motion None. 13. New Business None. 14. Closed Session None..Carried 15. By-laws Moved by Councillor Cowan Seconded by Councillor Balzer RESOLUTION #12 Be it hereby resolved that a first and second reading be given to the following Bylaws: By-law , being a By-law respecting the processing of application made in respect of planning matters within the Township of Blandford-Blenheim and to impose a fee for defending Ontario Municipal Board appeals.

11 Township of Blandford-Blenheim Council Minutes May 18, 2016 By-law , being a By-law to provide for the adoption of budgetary estimates, tax rates and to further provide for penalty and interest in default of payment thereof for By-law , being a By-law to confirm the proceedings of Council..Carried Moved by Councillor Cowan Seconded by Councillor Balzer RESOLUTION #13 Be it hereby resolved that a third and final reading be given to the following Bylaws: By-law , being a By-law respecting the processing of application made in respect of planning matters within the Township of Blandford-Blenheim and to impose a fee for defending Ontario Municipal Board appeals. By-law , being a By-law to provide for the adoption of budgetary estimates, tax rates and to further provide for penalty and interest in default of payment thereof for By-law , being a By-law to confirm the proceedings of Council. 16. Other None..Carried 17. Adjournment and Next Meeting Moved by Councillor Cowan Seconded by Councillor Balzer RESOLUTION #14 Whereas business before Council has been completed at 4:47 p.m.; Be it hereby resolved that Council does now adjourn to meet again on Wednesday, June 1, 2016 at 4:00 p.m. in Council Chambers..Carried Bruce Banbury, Deputy Mayor Township of Blandford-Blenheim Rodger Mordue CAO / Clerk Township of Blandford-Blenheim

12 Back to Agenda List 5. b. SPLASH PAD ADVISORY COMMITTEE MINUTES The Splash Pad Advisory Committee met for their second meeting. Tuesday, March 22, 2016 Township of Blandford-Blenheim Council Chambers 47 Wilmot Street South, Drumbo 7:00 p.m. Present: Mayor Wearn, Councillor Peterson, George Corrin, Ellise Mackie, Sarah Matheson, Wanda Mugford, Charlene Templeton, Ken Wood. Regrets: Dean MacKinnon Guests: 1 George Corrin in the Chair. 1. Call to Order 2. Approval of the Agenda Moved by Councillor Peterson Seconded by Mayor Wearn RESOLUTION #1 Be it hereby resolved that the agenda of the March 22, 2016 Splash Pad Advisory Committee be adopted, as printed and circulated..carried 3. Approval of the Minutes of February 18, 2016 Moved by Wanda Mugford Seconded by Councillor Peterson RESOLUTION #2 Be it hereby resolved that the minutes of the February 18, 2016 Splash Pad Advisory Committee be adopted, as printed and circulated. 4. New Business a. Review of the size of the Splash Pad.Carried Discussion held regarding size of the Splash Pad. George Corrin determined that the proposed Splash Pad is going to be the size of the interior of the

13 Splash Pad Advisory Committee - Meeting Minutes March 22, 2016 Drumbo Agricultural Hall. Features are now to be discussed in the context of the size of the Splash Pad. b. Review of features of Splash Pad Discussion held regarding features of the Splash Pad. The Committee discussed the idea of whether the Splash Pad would have a theme or not, depending on the cost. Discussion was held regarding the range groups of people who would use the various features. The committee discussed that there may be too many ground squirting features for infants and young toddlers. Fear is that this area may be a dead zone. Alternately, a keyboard feature would provide similar benefit to the same age group, however, adding the interaction of sound. A consensus was reached that a theme for the Splash Pad is desirable. A music theme would be ideal, possibly in combination with another theme in another area of the park, for example farm animals. An idea of the cost of converting to one or two themes will be obtained and returned to next meeting. c. Senior s features A senior s feature would allow senior s to enjoy walking through the Splash Pad and get their feet and lower legs wet. Discussion was held about the possibility of making the senior s feature the donation wall as well. The senior s feature is proposed to be a lower spray feature so seniors are enticed to walk through without getting too wet. d. Dogs and the Splash Pad Ken Wood informed that himself and Township staff would consult all relevant legislation in order to create a policy or by-law that would ensure the proper etiquette for service animals and non-service animals in and around the Splash Pad. 5. General Comments Discussion of the scope of the Splash Pad project held, particularly to keep in mind the following: where the mechanical feature will be housed, the existing washrooms conversion to include a change room and, if required, renovations to create accessibility features. The idea of a picnic area and a shaded area for sitting is something that may be kept in mind for future development of the park.

14 Splash Pad Advisory Committee - Meeting Minutes March 22, Adjournment and Next Meeting Moved by Councillor Peterson Seconded by Mayor Wearn RESOLUTION #3 Be it hereby resolved that the Splash Pad Advisory Committee Meeting does now adjourn at 8:17 p.m. Next meeting is set for Tuesday, May 17, 2016 at 7:00 p.m. in Council Chambers..Carried

15 Back to Agenda List 5. c. Blandford-Blenheim Township Police Services Board 47 Wilmot Street South, P. O. Box 100, Drumbo, Ontario N0J 1G or Secretary: Cretia Brittain Township Office Drumbo, Ontario Wednesday, March 23, 2016 PSB MEETING MINUTES The Police Services Board Meeting was called to order at 1:04pm by Bev Beaton. Present: Marion Wearn, Bev Beaton, Karen Bartlett, Rodger Mordue, Staff Sergeant Dan Cameron, and Cretia Brittain. Regrets: Inspector Tim Clark Declaration of Pecuniary Interests: None Agenda: Moved by Bev and seconded by Karen that the PSB Agenda for March 23rd be approved. Carried. Minutes: Moved by Bev and seconded by Marion that the PSB Minutes for January 27th, 2016 be approved. Carried.. Business Arising from the Minutes: 1. Speed Sign Speed sign approved in Budget. Gary Crandall currently gathering quotes. Should be 2 signs and here within a month. Rodger has requested that the speed limits be extended on all entrances to Drumbo to Scott Bougnher from the county. 2. February Zone Meeting Februay 9 th. Presentation on software to standardize mental health cases. Information on the updates to PSA. 3. OAPSB Conference - Just waiting on finalized agenda. Presentation: None Correspondence: None Detachment Commanders Report: Staff Sergeant Dan Cameron (January, February) 1. Contracting There were and hours of overtime in January and February, $ and $, under the monthly allotment. 2. There were 27 and 30 Provincial Offense tickets given out in Blandford-Blenheim in January and February.

16 3. There were149 and 101 calls for service in January and February with a 94.6% and 88.1% clearance rate. 4. Occurrences There were 1 assaults, 2 mischief s, 1 break & enter, 6 thefts in January. 2 assault, 3 break & enter, 0 mischief s, 2 thefts in February. 5. Foot Patrol There were 11.5 and 10 hours in January and February. 6. CDAT There were 5 occurrences in Oxford in January with 0 search warrant, 0 persons charged, 0 charges laid, $0 of drugs seized, $0 cash seized and 0 weapons seized. 2 occurrences in February with 0 search warrant, 0 persons charged, 0 charges laid, $0 of drugs seized, $0 cash seized and 0 weapons seized. 7. Public Complaints 1 outstanding at this time. 8. Crime Stoppers 15 and 0 calls to OPP, 22 and 1 OPP call in January and February. 9. Auxiliary Police Hours and 80 hours in January and February. 10. Crime Analyst Report NA 11. Secondary Employment 4 Requests Other Business: 1. PSA Update Strategy for safer Ontario, Update Police Board wording. 2. Focused Patrol Washington After 25 hours of patrol, 16 speed charges laid, 1hand held warning and 1 suspended driver. Due to winter weather no further data available. 3. T-Shirt OPP Kids Grade 6 Program $ tax for 63 t-shirts for Drumbo and Plattsville school. Motioned by Marion seconded by Bev to continue to support this program. 4. Found Money There has been an occurrence in the township where there is $ Most commonly these funds are usually used in a charitable way. In Camera: None Future Meetings We meet every other month, excluding July and August. Meetings January, March, May, September, November, the 4 th Wednesday at 1pm. Meeting was adjourned by Marion, seconded by Bev at 1:46pm. The next meeting is to be held on Wednesday, May 25th, 1pm. Submitted by: Cretia Brittain

17 Back to Agenda List 8. a. i. May 25, 2016 Dear Partner: On May 24, 2016, the Government of Canada announced additional funding for and launched the Canada 150 Community Infrastructure Program (CIP 150) as part of celebrating the 150 th anniversary of Canada s Confederation. Budget 2016 committed an additional $150 million nationally over two years to renovate, expand and improve existing community infrastructure including projects that support the Government s priorities to ensure a better future for Indigenous peoples and promote a clean growth economy. The Federal Economic Development Agency for Southern Ontario (FedDev Ontario) is responsible for delivering an additional $44.4 million over two years to CIP 150 projects in southern Ontario that will support improvements to recreational facilities, community and cultural centres, and other community infrastructure. Projects that include efficiency improvements, retrofits, installation of clean, green or sustainable technologies or improve natural amenities such as parks, trails and other outdoor recreational assets may be given priority. Municipal, regional and Aboriginal governments, public sector bodies delivering municipal-type infrastructure services and incorporated not-for-profit organizations with eligible projects that can be completed before March 31, 2018, are invited to submit applications. Please note that you must submit a new application for any previously unfunded application under the program. For additional information, including program guidelines and the electronic application form, please visit or contact The deadline for submitting applications is 5:00 p.m. EDT on June 24, A demonstration of the application as well as live question and answer sessions are available on the dates below. Live Application Demonstration to be webcast live on Periscope to demonstrate how to complete an application. Sessions to be held on Mondays at 1:50 p.m.: o May 30, 2016 English o May 31, 2016 French Live Question and Answer sessions to be webcast live on Periscope to answer questions from potential applicants. The session on June 3, 2016, will be focused on inquiries from eligible Aboriginal applicants, such as a band council or an Aboriginal government authority established by a Self-Government Agreement or a Comprehensive Land Claim Agreement.

18 Sessions to be held on Wednesdays at 1:50 p.m.: o June 1, 2016 English o June 3, 2016 Bilingual for eligible Aboriginal applicants o June 8, 2016 French I thank you in advance for your interest in the CIP 150 and encourage you to share this information with local community organizations that may have eligible projects. Regards, Alexia Touralias Director General Infrastructure and Business Development

19 Back to Agenda List 9. a. i. Township of Blandford-Blenheim Committee of Adjustment Meeting Wednesday, April 20, :03 p.m. COMMITTEE OF ADJUSTMENT MINUTES The Township of Blandford-Blenheim Committee of Adjustment met at 4:03 p.m. for their second meeting of the year. Present: Staff: Others: Regrets: Mayor Wearn, Members Balzer, Banbury, and Peterson. Crandall, Harmer, Matheson, Mordue and Richardson. Rebecca Smith, Planner, Oxford County. Councillor Cowan. Mayor Wearn in the Chair. Minutes RESOLUTION #9 Moved by Councillor Balzer Seconded by Councillor Peterson Be it hereby resolved that the minutes of the January 6, 2016 Committee of Adjustment session of Council be adopted, as printed and circulated..carried Applications Minor Variance Application A-01/16 Ryan MacKay, Cara Jancsar Owners, Part Lot 9, Concession 10 (Blandford), Part 10, 41R-9222, Township of Blandford-Blenheim. The Planner presented the report and recommended denial. The Owner, Ryan McKay was present and spoke for the approval of the application as is. A member of the public, Dean Jancsar, was in attendance and also spoke for approval of the application.

20 Moved by Councillor Balzer Seconded by Councillor Peterson RESOLUTION #10 Be it hereby resolved that the Township of Blandford-Blenheim Committee of Adjustment approve Application A01-16, submitted by Ryan MacKay & Cara Jancsar, for lands described as Part Lot 9, Concession 10 (Blandford), Part 10, 41R-9222, Township of Blandford-Blenheim, as it relates to: 1. Relief from Section 5.1, Table Regulations for Accessory Uses, to increase the maximum permitted lot coverage of a building accessory to a residential use from 100 m 2 (1,076.4 ft 2 ) to m 2 (1,950 ft 2 ) and maximum height from 4 m (13.1 ft) to 6.1 m (20 ft), to facilitate the construction of a detached garage on the subject property. As the variances requested are deemed to be: (i) (ii) (iii) minor variances from the provisions of the Township of Blandford-Blenheim Zoning By-Law No ; desirable for the appropriate development or use of the land, building or structure; in keeping with the general intent and purpose of the Township of Blandford- Blenheim Zoning By-Law No ; and, (iv) in keeping with the general intent and purpose of the Official Plan of the County of Oxford. Moved by Councillor Banbury Seconded by Councillor Peterson.Carried RESOLUTION #11 Be it hereby resolved that the Committee of Adjustment does now adjourn and the open session of Council resume at 4:15 p.m..carried

21 Back to Agenda List 9. b. i. Community and Strategic Planning P. O. Box 1614, 21 Reeve Street Woodstock Ontario N4S 7Y3 Phone: Fax: Web site: Our File: A APPLICATION FOR MINOR VARIANCE TO: Township of Blandford-Blenheim Committee of Adjustment MEETING: June 1, 2016 REPORT NUMBER: OWNER: Claysam Homes 4433 Sideroad 10, Cambridge ON, N3C 2V4 VARIANCE REQUESTED: Relief from Section 11.2, Table 11.2 Zone Provisions, to increase the maximum permitted lot coverage from 30% to 40% of the lot area, to facilitate the construction of a single detached dwelling. LOCATION: The subject property is described as Block 86, Plan 41M-141, except Part 1, 41R-9024, in the Township of Blandford-Blenheim. The property is located on the north east side of Fennel Street, north of Todd Way and is municipally known as 248 Fennel Street, Plattsville. BACKGROUND INFORMATION: COUNTY OF OXFORD OFFICIAL PLAN: Schedule C-3 County of Oxford Settlement Strategy Plan Serviced Village Schedule B-1 Township of Blandford-Blenheim Land Use Plan Settlement Schedule B-3 Village of Plattsville Land Use Plan Low Density Residential TOWNSHIP ZONING BY-LAW NO : Residential Type 1 Zone (R1) SURROUNDING LAND USES: Single detached dwellings and vacant lots planned for future residential development within an existing plan of subdivision

22 File Number: A Report Number Page 2 COMMENTS: (a) Purpose of the Application: The applicant is requesting relief from the above noted provision of the Township s Zoning Bylaw to facilitate the construction of a single detached dwelling. For Council s information, the property was part of a former road allowance that has been closed and deeded to the current owner. The subject property comprises approximately 525 m 2 (5,651 ft 2 ) and is currently vacant. The applicant proposes to construct a single detached dwelling with a building footprint of approximately m 2 (2,331 ft 2 ). Plate 1, Existing Zoning & Location Map, shows the location of the subject lands and the zoning in the immediate vicinity. Plate 2, Aerial Map (2015) with Existing Zoning, provides an aerial view of the subject lands and surrounding area. Plate 3, Applicant s Site Sketch, shows the footprint of the proposed single detached dwelling that is to be constructed on the subject property. (b) Agency Comments: The application was reviewed by a number of public agencies. The following comments were received. The Township Drainage Superintendent indicated that the property abuts a sidewalk that is also an overflow path for major storm events. In this respect, a lot grading plan should be reviewed by the Township s Engineer Consultant to determine if the proposed increase in lot coverage can be accommodated. The Township Chief Building Official, Director of Protective Services, County Public Works Department, Grand River Conservation Authority had no concerns with the proposal. (c) Public Consultation: Public Notice was sent to neighbouring property owners on May 20, At the time of writing this report, no comments or concerns had been received from the public. (d) Intent and Purpose of the Official Plan: The subject property is located within the Village of Plattsville, which is designated as a Serviced Village according to the Settlement Strategy Plan contained in the County Official Plan. The property is also located within the Low Density Residential designation according to the Village of Plattsville Land Use Plan. The use of the lands for a single detached dwelling is in keeping with the intent and purpose of the relevant policies of the Official Plan.

23 File Number: A Report Number Page 3 (e) Intent and Purpose of the Zoning By-law: The subject property is zoned Residential Type 1 Zone (R1) according to the Township Zoning By-law, which permits a maximum total lot coverage of 30% for all buildings and structures (including accessory buildings/structures). In this case, the applicant proposes to increase the maximum permitted lot coverage from 30% to 40% of the lot area. The purpose of the lot coverage provision is to limit the extent of buildings/structures on a lot to ensure sufficient area is maintained for parking and private amenity area. This provision also ensures the general lot grading for the overall subdivision and individual lot are not negatively impacted, and the general scale of development is consistent and appropriate for the size of the lot. (f) Desirable Development/Use: It is the opinion of this Office that the applicant s request to increase the maximum permitted lot coverage from 30% to 40% of the lot area can be considered minor and desirable for the development of the subject property. As the additional increase in lot coverage is not anticipated to impact the ability of the property to provide adequate parking and amenity space, and the remaining provisions of the R1 zone will be maintained, the requested relief can be considered minor. The proposed development can also be considered desirable as it will be consistent with the existing and planned development in the vicinity. It should be noted that a zone change application was approved by Township Council in 2013 to increase the total lot coverage of Phase 3B of the Plattsville Estates Subdivision to 40%. During this process, the storm sewer capacity of the existing subdivision was also reviewed and it was determined that adequate capacity is available to accommodate increased lot coverage. While the capacity of the system was reviewed at that time, since this property was previously a road allowance and currently abuts an overflow path for stormwater management purposes, it is recommended that a condition be included to ensure a lot grading plan is provided and reviewed by the Township s Engineer. This will ensure the proposed increase in lot coverage can be accommodated by the existing storm water management infrastructure. In light of the foregoing, it is the opinion of this Office that the requested relief is in keeping general intent and purpose of the County Official Plan and Township Zoning By-law and should be given favourable consideration.

24 File Number: A Report Number Page 4 RECOMMENDATION That the Township of Blandford-Blenheim Committee of Adjustment approve Application A03-16, submitted by Claysam Homes, for lands described as Block 86, Plan 41M-141, Except Part 1, 41R-9024, Township of Blandford-Blenheim, as it relates to: 1. Relief from Section 11.2, Table 11.2 Zone Provisions, to increase the maximum permitted lot coverage from 30% to 40% of the lot area, to facilitate the construction of a single detached dwelling. Subject to the following condition: a. A lot grading plan shall be submitted and reviewed by the Township s Engineer Consultant, to the satisfaction of the Township Drainage Superintendent. As the variance requested is deemed to be: (i) (ii) (iii) (iv) a minor variance from the provisions of the Township of Blandford-Blenheim Zoning By- Law No ; desirable for the appropriate development or use of the land, building or structure; in keeping with the general intent and purpose of the Township of Blandford-Blenheim Zoning By-Law No ; and in keeping with the general intent and purpose of the Official Plan of the County of Oxford. Authored by: original signed by Rebecca Smith, Development Planner Approved for submission by: original signed by Eric Gilbert, MCIP, RPP, Senior Planner RS May 20, 2016

25 Plate 1 - Existing Zoning & Location Map File No.: A-3/16 - Claysam Homes Block 86, Plan 41M-141, Except Part 1, 41R-9024, Township of Blandford-Blenheim Fennel Street, Village of Plattsville Legend Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Subject Property Notes 0 51 NAD_1983_UTM_Zone_17N 102 Meters This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey May 16, 2016

26 Plate 2 - Aerial Map (2015) with Existing Zoning File No.: A-3/16 - Claysam Homes Block 86, Plan 41M-141, Except Part 1, 41R-9024, Township of Blandford-Blenheim Fennel Street, Village of Plattsville Legend Parcel Lines Property Boundary Assessment Boundary Unit Road Municipal Boundary Environmental Protection/Flood Overlay Flood Fringe Floodway Environmental Protection (EP1) Subject Property Environmental Protection (EP2) Zoning Floodlines/Regulation Limit 100 Year Flood Line 30 Metre Setback Conservation Authority Regulation Limit Regulatory Flood And Fill Lines Zoning (Displays 1:16000 to 1:500) Fennel Street 0 13 NAD_1983_UTM_Zone_17N 26 Meters Notes This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. This is not a plan of survey May 16, 2016

27 SKETCH FOR MINOR VARIANCE PART OF BLOCK 86, REGISTERED PLAN 41 M-141 TOWNSHIP OF BLANDFORD-BLENHEIM, COUN1Y OF OXFORD CAUTION: - nils IS NOT A PLAN OF SURVEY AND SHALL NOT BE USED FOR TRANSACTION OR MORTGAGE PURPOSES. ZONING: R1 - IT IS THE BUILDER'S RESPONSIBIUTY TO ENSURE PROPOSED FOOTING ELEVATION ALLOWS GRAVITY CONNECTION TO SEWER UNES. - THIS LOT MAY CONTAIN STRUCTURAL FILL C) - THIS SKETCH IS PROTECTED BY COPYRIGHT. FRONT YARD - 7.5D MIN. SIDE YARD MIN. REAR YARD MIN. COVERAGE - 30% MAX. - MINOR VARIANCE REQUIRED SCALE 1 = 200 NOTE: LOT DIMENSIONS ARE AS SHOWN ON REGISTERED PLAN AND HAVE NOT BEEN VERIFIED BY SURVEY. PROPOSED BUILDING POSmDNEO BY CALCULATION, NOT BY ACTIIAL SURVEY. LOT I REGISTERED 11 LOT 10 N55'15'00"W PLAN N L[) ~ u 0 _.J m -I M-268 LOT 9 BLOCK 86 AREA=530.36m2 1-0 _.J U') ~ ~ , "' I I I I I I MAXIMUM LOT COVERAGE ALLOWED IS 30% REQUESTING A MINOR VARIANCE TO ALLOW FOR A 40% MAXIMUM LOT COVERAGE L T j :i ~.PJ 0 0 gp ~ ori~.:::. t'):.t t') U') z ~ N 0 m I 0:::...- "' z ~ (L t:: (/) 0 (L w 0 1-0::: <( (L 1-0 _.J I 2D.OO N55'15'00"W FENNEL STREET ( METRES WIDE ) LOT DEVELOPMENT PLAN BLOCK 86 RP No. 41M-141 1WP OF BLANDFORD-BLENHEIM COUN1Y OF OXFORD PREPARED BY: T. LESPERANCE SIGNATURE Van Harten S U R V E Y I N G I N C. LAND SURVEYORS and ENGINEERS 423 WOOLWICH STREET - GUELPH, ONTARIO PHONE (519) FAX D FOR: CLAYSAM CUSTOM HOMES LTD. PROJECT NO DATE: MAY 13, 2016 REVISION: REVISION: May 13,2016-2:36pm G:\BLANDFORD-BLENHEIM\41 M-268\ACAD\BLDCK 86.dwg DATE: DATE:

28 Site Photos A-03/16 Claysam Homes View of Subject Property View of Existing Dwellings along Fennel Street

29 Back to Agenda List 10. a. i. TOWNSHIP OF BLANDFORD-BLENHEIM To: Members of Council From: Agenda Item Gary Crandall Director of Public Works Reviewed By: Rodger Mordue Date: May 26, 2016 Subject: Report #: Monthly Report PW Council Meeting Date: June 1, 2016 Recommendation: That Report PW be received as information. Background: Road Crew Activities See Road Supervisor Activity Report for April (CA) Capital Curb and catchbasin repairs, milling and new asphalt has been completed to Krystal Crt., Daniel St. and a portion of Fennel St. in Plattsville. Met with County staff to review Hofstetter Rd plans. County will be doing some exploratory work to determine exact location of sanitary force main. Co-ordinating archaeological study with Smarts. A report will be provided to Council s June 15 th meeting regarding the land purchases. Expect radar speed signs purchase to be completed in June. Hydro one representative has been to the Public Works shops to assess our indoor lighting for the LED upgrade incentive. Once the report is received, we can proceed in order to get the incentive rebate. Structural repairs and door widening has begun to sand dome. County Shared Service/Road Association/Training Jim Borton, Brady Edworthy & Bob Randall attended OGRA Road School courses held in Guelph May 2, 3, 4. Brady Edworthy is registered for AORS Public Works Leadership Development Program held in Woodstock June 7, 8, 9.

30 Report PW June 1, 2016 Operator, Jamie Gillies attended Book 7 Traffic Control training May 25 th Shared Services meeting May 12, 2016 minutes (CA) Other County provided information regarding Trussler/Brant-Oxford road improvements which include: Keg Lane to just north of Twp. Rd. 5 by Brant County in 2016; North of Twp. Rd. 5 to Brant-Waterloo Rd. by Oxford County in 2018(yet to be confirmed, some culvert work may proceed in 2016); Brant-Waterloo Rd. to Oxford Rd. 8 by Waterloo Region in Waterloo Region completed from Oxford Rd. 8 north in CPR is scheduled to repair the train crossing west of Drumbo on Ox. Rd. 29 June 6 th & 7 th Met onsite with K Smart Assoc. for Hofstetter Road north at Oxford-Waterloo to review future survey needed for curve realignment and grade changes Tree removal continuing, stump grinding to follow 2 students hired for summer We are hauling topsoil for future use from the Union Gas compressor site when staff are available to do so Attachments: Road Supervisor Activity Report for May Service Sharing meeting minutes for May Respectfully submitted by: Gary Crandall Director of Public Works

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34 Back to Agenda List 10. a. ii. TOWNSHIP OF BLANDFORD-BLENHEIM To: Members of Council From: Reviewed By: Subject: Report #: Rodger Mordue Denice Williamson Twp. Rd. 2 at Canning Rd. Access PW Agenda Item Gary Crandall Director of Public Works Date: May 26, 2016 Council Meeting Date: June 1, 2016 Recommendation: That Report PW be received for information. Background: We have been approached by Allen and Gary Brittain to install a barrier with a gate to only allow property owners vehicular access to the dead end Twp. Rd. 2 off of Canning Rd. Those wishing to walk would still have access. The area has seen an increasing amount of vandalism to crops and dumping of debris. Township Road 2 easterly from Canning Road serves one residence immediately off of Canning Road, farm land from that residence, and a farm owned by Allan Briitain and land owned by Grand Valley Conservation. Hydro one has power lines down this road as well. Maps are attached showing the Brittain and Grand Valley Conservation properties. This road is maintained as a B Level Road (Apr. 15 Nov. 15) for the first 300 metres only, with the remainder as a C level Road (No Maintenance). Schedule B map to By-law is attached. Analysis/Discussion: With the increased vandalism and damage to crops, along with dumping of debris that requires clean up regularly, it seems to be a reasonable request from the Brittain s to have vehicular access closed off. Access would be needed by the Brittain s who both own land and also rent land from the corner residence at the corner of Canning Rd.; Grand Valley Conservation; Hydro one and the Township. All have agreed that a gate with an individual lock for each for access would be acceptable. Locks will be supplied by each of the parties involved. Locks would be locked into each other in a loop, so individuals open their respective locks.

35 Report PW January 6, 2016 In order to stop ATV s and 4x4 pickup trucks from accessing, we propose to install wooden post at 1.2 metre intervals as shown on the rough sketch attached. The post would start at the north end of the existing cable guiderail on the east side of Canning Road and run 17 metres along the road, then run diagonally north east 56 metres to meet up with trees on the north side of Twp. Rd. 2 at the residences located at Twp. Rd. 2 immediately east of Canning Rd. The wooden post will have 3 T-bar post on evenly spaced down along the side of them to both strengthen and deter cutting the off. A 7.3 metre (24 ) double gate would be installed on the road to allow large equipment access. I spoke to Allan Brittain on site and agreed the above approach would be adequate. Any other access would be by trespassing on CN property, which is beyond our control. The estimated cost to install the above mentioned is $5, Financial Considerations: Due to Surface Treatment cost being lower than expected, I believe this amount can be covered by the Canning Road Capital work and remain within budget. Attachments: Maps of Brittains & Grand Valley Conservation property (2) Schedule B map of B & C level roads Sketch and location of Barrier & gate Respectfully submitted by: Gary Crandall Director of Public Works

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41 Back to Agenda List 10. b. i. TOWNSHIP OF BLANDFORD-BLENHEIM To: Members of Council From: Agenda Item Jim Harmer Drainage Superintendent Reviewed By: Rodger Mordue Date: May 26, 2016 Subject: Report #: Monthly Report DS Council Meeting Date: June 1, 2016 Recommendation: That Report DS be received as information Background: Monthly activities of the Drainage Department May 26, 2016 Analysis/Discussion 1. Working with Engineer on incorporation for Plattsville Estates Phase 3A & 3B also reviewed condition of existing drain outlet and work required as part of incorporation report with engineer locate for ON 1 Call in May 2016 including 1 emergency locates 3. Princeton Park catch basin has been clean and video by CC Dance Sewer Clearing and working well Video info to be review with Ken Wood. Minor repair of existing tile required in park. 4. Working on drain maintenance and various site meeting to review work required with ratepayers 5. Review of Plattsville Estates Phase 4 proposal and subdivision Agreement and meeting with Township Engineer 6. Working on proposed Municipal Servicing Standard with Gary and Township Engineer 7. Working with Lawyer on compliance letters

42 Report DS May 26, Attended Site meetings on Mitchell/Follings Drain also site reviews with Engineer for survey and existing conditions prepared council report re Section 78 report on existing Michell Drain. Engineer was appointed to prepare a Section 78 report 9. Commenting on various planning application 10. Received a petition for drainage work at Lot 1 Concession 1 by Kamview Poultry Financial Considerations: None Attachments: None Respectfully submitted by: Jim Harmer Drainage Superintendent

43 Back to Agenda List 10. c. i. TOWNSHIP OF BLANDFORD-BLENHEIM Agenda Item To: Members of Council From: Ken Wood, Manager of Community Services Reviewed By: Rodger Mordue, CAO/Clerk Date: May 26, 2016 Subject: Monthly Report May Council Meeting Date: June 1, 2016 Report #: CS Recommendation: That Report CS be received as information. Background: The following will provide Council with an update regarding the activities of the Community Services Department, for the month of May. Analysis/Discussion: Human Resources Our 3 summer students have started and have assisted our in getting things in order. Parks Princeton Park Expansion Staff are preparing a tender for the work to be done this summer for the wetlands creation and the trail. Staff cut the grass of the trail lower than the rest of the park so the people can identify the trail. We measured the trail to be km. There is a fundraising campaign by a Princeton Park Legacy group of residents to assist in cost of developing the project. Drumbo Ball Lights Tender The tender for the lights has gone out to the public. The tender closes June 3 rd at noon. Tennis Courts Warranty work was completed on the tennis court to repair and existing crack. The area was repaired an repainted. At this point the repainting is a different colour of blue but the contractor has ordered the right colour and will be back to match it up. Park Fencing Staff will be removing the northern fence along Elgin St. in Princeton. This fence separates our park from municipal land and serves no purpose except to collect garbage. Staff will also be removing wood fencing in Drumbo park and the westerly fence that separates the park from the swale. Both fences are in disrepair and serve no purpose.

44 Report CS May 26, 2016 The elimination of unwarranted fencing improves the quality of the park and the ease of maintenance. The removal of the fence between the park and the swale will enable staff to take a future look at a trail system linking the park to the perimeter of the swale. Splash Pad Committee The committee continues to work on a proposed design and will be assisting in creating a brochure for the project. Oxford Drug Awareness The Manager will be attending The Oxford Situation Table community education session to discuss this exciting and innovative partnership of diverse community sectors and partners. Attachments: Nil. Respectfully submitted by: Ken Wood Manager of Community Services

45 Back to Agenda List 10. c. ii. TOWNSHIP OF BLANDFORD-BLENHEIM Agenda Item To: Members of Council From: Ken Wood, Manager Community Services Rodger Mordue Reviewed By: Denise Williamson Date: June 6, 2015 Subject: Canada 150 Community Infrastructure Program Council Meeting Date: June 6, 2015 Report #: CS Recommendation: That Report CR be received as information; And further that Council identify priority for the below applications; And further that Council support the application for funding for the replacement of the pavilion and storage shed with a skateboard facility and picnic shelter for the Plattsville Park, priority ranking ; And further that Council support the application for improvement of Princeton Park with the addition of a multi-purpose sports pad ; And further that Council support the application for funding for replacement of the rear portion of the roof at Princeton Centennial Hall, priority ranking ; And further that Council support the application for funding to expand our fitness program infrastructure at the Plattsville Memorial Community Arena, priority ranking. Background: On May 25, 2016 the Government of Canada announced additional funding for and launched the Canada 150 Community Infrastructure Program (CIP 150). This $150 million national program is part of a coordinated federal approach to celebrate Canada s 150 th anniversary over two years to support the rehabilitation, renovation and expansion of existing community infrastructure. An additional $44.4 million dollars over 2 years for southern Ontario has been earmarked to support improvements to recreational facilities and community infrastructure. Recipients may receive funding of up to 50% of the project s total value; however, priority may be given to

46 Report CR June 6, 2015 projects that only require a federal contribution of 33%. All projects must be completed by March 31, Eligibility: Municipalities are eligible Funding is for the rehabilitation, renovation and expansion of existing community infrastructure assets that are non-commercial in nature and located in southern Ontario. Fall under an eligible category and be proposed by an eligible recipient; Be for the rehabilitation, renovation or expansion of existing community infrastructure assets; be open for use to the public and not limited to a private membership; Leverage a minimum of 50 percent of funding from other sources. Priority may be given to projects that leverage 66.6 percent or more; and Costs must be incurred after April 1, 2016 and the project must be substantially completed by March 31, Applications must be authorized by a resolution from Council. Analysis/Discussion: Senior staff has reviewed the project guidelines and eligibility requirements in conjunction with the capital forecast and are recommending that the following projects be submitted for funding. Multiple applications are acceptable but must be ranked in priority. Staff have suggested a priority ranking. A variety of projects have been suggested to provide the funders with choice. Project Skateboard Facility Plattsville Park Multi-Purpose Sports Pad Princeton Replacement of Rear Portion of Roof at Princeton Centennial Hall Fitness Equipment for Plattsville Arena Staff Priority Ranking Estimated Cost Funding Requested % Requested 2 $80,000 $26, % 1 $80,000 $26, % 4 $40,000 $13, % 3 $90,000 $29, %. Financial Considerations: Skateboard Facility The current pavilion serves very little use to the community. It has been acknowledged for some time the benefit of having a skate park in Plattsville. The current location of the pavilion would be an excellent choice. Staff are suggesting the removal of the pavilion and the old canteen. A covered picnic area to be put on the existing pad of the old canteen and a new pad and

47 Report CR June 6, 2015 skateboard equipment to be placed where the existing pavilion is. This would require 66% funding or approximately $52,800 to come from parks reserves which still has to be confirmed. Multi-Purpose Pad in Princeton This proposed pad was included in the design drawing of the Park Expansion and is led by Friends of Princeton Park. Still under negotiations, the pad may include tennis and pickle ball court, a ball hockey area and a basketball area. The costs is anticipated to be $80,000 with the municipality contributing 10% or $8,000, a Canada 150 request of $26,500 and the balance has been fundraised by the Friends. This project is ready to go if grant funding is received. Replacement of Rear Portion of Roof at Princeton Centennial Hall Although the need for a roof repairs is identified, the cost could be considered in the 2017 capital budget coming from reserve. The struggle continues to be that we put good money into what can be suggested as a bad investment as the hall continues to lose money and sits empty most of the time. Alternative uses or disposition should be considered before increasing investment into the building. The costs of the roof is approximately $40,000 with $26,400 coming from reserves. Fitness Equipment for Plattsville Arena As we current have a fitness program and yoga, the enhancement of fitness equipment in half the hall would open opportunity for more of the local population to become active. Purchase of equipment and the would require the greatest impact from reserves. There would remain a meeting hall which is half of the current space and currently houses the needs of the clientele. This is the only project which would have a return on investment as memberships could cover future costs. It is also the highest investment on behalf of the Township at $59,400. Attachments: Respectfully submitted by: Ken Wood Manager of Community Services