Domestic Relocation Hourly and Non-Exempt Employee Updated: October 1, 2010

Transcription

1 Domestic Relocation Hourly and Non-Exempt Employee Updated: October 1, ELIGIBILITY INITIATING YOUR RELOCATION WRRI WILL ASSIGN A RELOCATION COORDINATOR TO YOU TRAVEL AND LIVING EXPENSES LUMP-SUM PROVISION FINAL MOVE TRIP DESTINATION SERVICES BROKER REFERRAL FEE REQUIREMENT PURCHASE CONSIDERATIONS HOME SALE ASSISTANCE ELIGIBILITY AND SERVICES BROKER LISTING AGREEMENT EXCLUSIONS BUYER VALUE OPTION (BVO) MOBILE HOMES DUPLICATE HOUSING HOME PURCHASE ASSISTANCE ELIGIBILITY COVERED EXPENSES EQUITY LOAN FINANCING RENTAL ASSISTANCE LEASE CANCELLATION RENTING A NEW HOME RESETTLEMENT EXPENSE ALLOWANCE HOUSEHOLD GOODS SHIPMENT REPAYMENT OF RELOCATION BENEFITS LIMITATIONS OF THIS POLICY... 16

2 1.0 Eligibility The provisions outlined here apply to authorized moves of full-time hourly and non-exempt employees of BP operations in the U.S. This includes hourly and non-exempt employees that are homeowners and renters. If two or more family members will be eligible for relocation benefits with BP, it will be regarded as a single relocation and only one set of relocation benefits will be provided. In addition, your move must meet these conditions: You must be relocated at Company request, The distance from your former home to your new work location must be at least fifty (50) miles more than the distance from your former home to your former work location, You must initiate and complete each provision for which you are eligible as well as submit all expenses within one (1) year of the initiation date of your relocation benefits or at any earlier date requested by BP or its relocation services provider. You must move to within a reasonable distance (as defined by the IRS and the Company) of your new work location. Your strategic performance unit/business unit/function may require that you move within a specified mileage of the work location. 2.0 Initiating Your Relocation Your HR Representative or Resourcing Specialist will initiate your relocation benefits through the BP People Service Delivery Centre (SDC). The SDC will complete a Relocation Authorization Form and submit it to Weichert Relocation Resources, Inc. (WRRI) who will handle the administration of your relocation benefits. It is very important that you provide information regarding your tax filing status, i.e., single, married, number of dependents to your Weichert Relocation Coordinator. This information is used in the calculation of your tax assistance benefits. The Authorization will not be processed by WRRI earlier than 60 days prior to your work start date of your relocation benefits. Your WRRI Relocation Coordinator will be requesting your social security number during the initiation process as it is required for the purposes of completing required home sale documentation. All direct relocation benefit payments are paid and reported via payroll. If you have any questions regarding the policy, please call WRRI at WRRI Relocation Coordinator WRRI will assign a Relocation Coordinator to you. Your Relocation Coordinator will provide general guidance throughout the entire process, coordinate all parts of the move, and approve relocation expenses. All questions regarding the policy and process and all requests for relocation materials should be directed to your Relocation Coordinator. All relocation reimbursements and payments will be paid via BP payroll. Additionally, if you are just starting employment with BP, you must be on payroll in order to receive any relocation payments. It is very important that you contact your Relocation Coordinator before you begin any relocation activity. For example, do not list your current home, select a real estate broker, or sign a contract of sale in your new location before speaking with your Relocation Coordinator. 2

3 The real estate agents you work with on both the sale of your old home and the purchase of your new home are required to pay a referral fee to WRRI on BP's behalf. For more information regarding the broker referral fee, refer to the Destination Services and Broker Listing Agreement Exclusions sections. Relocation can be a very stressful life event. This stress is primarily caused by so many changes occurring at one time. These changes can be overwhelming. Beyond the assistance provided by your Relocation Coordinator, BP Care is available to help you and your family manage relocation stress. APS Healthcare is the BP Care administrator. There are several ways to access BP Care, as follows: (company code: BP, then select the Relocation link) (select the BP Care link, then use company code: BP, then select the Relocation link) Call to speak with a BP Care counselor 4.0 Travel and Living Expenses 4.1 Lump-Sum Provision A lump sum amount is provided to cover expected costs you will incur for: Home finding trip Temporary living Travel to report to work Travel to return home to ship household goods Final move meals You may spend this money according to your own needs and circumstances. No accounting is required to BP. (We recommend that you keep receipts for all expenditures should you need them for any tax or other reason.) Depending on your personal situation and management of your move, your actual expenses may vary from the amount provided. You are not required to repay any unused funds but, conversely, no additional lump sum payment will be made should your expenses exceed the lump sum amount. The Lump-Sum Provision and the Resettlement Expense Allowance (reference Section 9) are typically processed together and paid to you in one check. Both the Lump Sum and Resettlement Expense Allowance are paid via payroll. Tax assistance is provided for Federal, State, and Local income taxes and FICA. Calculation of the lump-sum is based on data provided by Runzheimer International, an independent company that specializes in this area, and are based on the following parameters: Family size for home finding trip and final move meals. 3

4 Authorized days for home finding trip; 4 days for a relocating renter, 7 days for a relocating homeowner. Authorized days for temporary living; employee only, 15 days for a relocating renter, 30 days for a relocating homeowner (45 days for any employee relocating to or from Alaska). Travel for home finding trip; employee and employee s family, 1 round trip, coach class airfare, 14 day advance purchase. If move distance is less than 250 miles, mileage is provided at the current IRS mileage rate, in lieu of airfare. Travel for the report to work trip and the trip to return home to ship goods; employee only, 1 round trip, coach class airfare, 14 day advance purchase. If move distance is less than 250 miles, mileage is provided at the current IRS mileage rate, in lieu of airfare. Lodging for home finding; employee and employee s family, full service hotel. Lodging for temporary living; employee only, one bedroom corporate apartment. Rental car costs; (when applicable) for temporary living and house hunting trip, intermediate class rental car rates. Number of meals associated with house hunting, temporary living, and final move trip, based on standard business travel meal costs. Any employee relocating to a North America Gas field location (i.e. Durango, CO, Farmington, NM, Wamsutter, WY, Pinedale, WY, or Farson, WY) may be eligible for additional assistance with rental costs (i.e. rent, certain utilities, and parking at the rental property) associated with temporary living if the employee has not been able to secure more permanent housing within 30 days of his/her work start date. This additional assistance is available beginning with the 31st day after the employee s work start date. Assistance is provided up to 5 months and in lieu of the Duplicate Housing Assistance benefit. Expense reimbursements are subject to a $6,000 monthly cap or $200 daily rate, whichever is less. Expense items such as rental deposit and lease cancellation fees are not reimbursed. 4.2 Final Move Trip Lodging and travel associated with the final move trip are reimbursed separately and are nontaxable. You will be reimbursed for one night's lodging at the old location (after your furnishings have been removed from your former home) and one night's lodging immediately upon arrival at the new location plus one night's lodging for every 400 miles should you drive to the new location. Additional expenses incurred, including those while awaiting delivery of household goods, will not be reimbursed. Actual receipts will need to be submitted to WRRI for reimbursement. 5.0 Destination Services Finding a place to live in your new location is probably one of your first concerns once you know that you are relocating. In fact, you will probably need to take care of this concern even before you start the process of selling your current home or giving notice to your landlord. Whether you intend to purchase or rent a home in the new location, WRRI will help you find what you are looking for. WRRI offers a variety of services to help you find a new community 4

5 and select a home, to purchase or to rent. These include counseling (where available) regarding mortgage prequalification, mortgage application, broker referral, settling-in services, local school options, apartment finding for renters, and dependent care programs in major cities in the United States. Using these services can make settlement in your new home faster and more problem-free for you and your family. Your Relocation Coordinator can provide details about any of these services available to you at your new location. Do not contact a real estate agent before calling your Relocation Coordinator. 5.1 Broker Referral Fee Requirement If you plan on using the services of a real estate agent to sell your old home and/or buy your new home, WRRI will refer you to one. As part of your relocation, the agent(s) you work with is required to pay a referral fee to WRRI on BP's behalf. Regardless of whether you select an agent on your own or accept an agent referred by WRRI, for Sarbanes-Oxley and BP Code of Conduct compliance reasons, the agent may not be an immediate relative of you or your spouse or partner. For the purposes of this policy, an immediate relative would include a spouse or partner, parent or grand-parent, sibling, aunt, uncle, niece or nephew. This referral fee helps control BP's relocation costs. If you have a particular agent already in mind, or would like to use the services of an agent who has been recommended to you, you can still do so, however, the agent must agree to pay the referral fee and must meet WRRI s broker selection criteria. Your Relocation Coordinator will assist you with the referral process. If you contact an agent directly, your Relocation Coordinator will provide you with a broker referral form that your agent must sign and return to your Relocation Coordinator. 5.2 Purchase Considerations Certain types of homes are ineligible for Home Sale Assistance under BP's policy and you should carefully consider this before buying a new home. If you purchase a property that is ineligible for Home Sale Assistance, you will be ineligible to receive certain benefits covered by this policy should you be relocated again with BP. Refer to Home Sale Assistance (Section 6) for details before purchasing a home in your new location. 6.0 Home Sale Assistance 6.1 Eligibility and Services WRRI will help you sell your home through its Marketing Assistance Program. The Marketing Assistance program will provide you with a Broker s Marketing Analysis provided by two prescreened Realtors in your area. Through the program you will receive help with selecting a Realtor, consultation with you and your Realtor to develop marketing strategies, and advice about any offers you receive. Your Relocation Coordinator will advise you of the normal and customary commission percentage for your area. Rather than collecting a referral fee from your listing agent, BP will cover only the commission amount that is customary for your area, less one percent. It is expected that your listing agent will absorb the reduction rather than sharing the reduction with the selling agent. If you offer additional commissions and/or agent bonuses, they must be paid at your own expense. 5

6 To be eligible for Home Sale Assistance: You must be at least a 50% owner of the home. Be listed on the title. Start and complete the sale process within one (1) year of the effective date of initiation of your relocation benefits. The property must be your primary residence at the time of your relocation. The property must be marketable. Also, it must meet one (1) of the following criteria: (1) A detached single family dwelling or a two-family (duplex) home having a lot typical of residences in the immediate community, recorded on a single deed, and being free of excessive acreage, (2) A condominium apartment or townhouse, (3) An attached, fee-simple townhouse, or (4) A mobile or modular home on a permanent foundation on land which you own. In addition, even if your home meets the above criteria, your home will not be eligible for Home Sale Assistance if any of the following exist: Your lot size is more than five (5) acres, even if this is the typical lot size for homes in your community Your home contains synthetic stucco and you purchased the home while being relocated with BP under the BP relocation policy and your relocation was initiated on or after November 15, Your home is not located in Alaska, and contains composition board siding and you purchased the home while being relocated with BP under the BP relocation policy and your relocation was initiated on or after November 15, 2001 Your home has uncorrected code violations or title defects, or Your home has deferred maintenance or un-remediated defects as identified through initial home inspections completed by WRRI. NOTE: BP reserves the right to exclude homes from eligibility for Home Sale Assistance with the following attributes: Severe marketability problems, Zoning or easement disputes, Homes with unfinished construction and/or remodeling, and Homes with any of the following conditions: structural problems, safety concerns, unremediated radon, termite infestation, or mold issues Homes are subject to passing various inspections to be eligible for the Home Sale Assistance program. Your Relocation Coordinator will order one or more technical inspections paid for by BP and for the benefit of BP to assess your property for structural integrity, roof condition, building code compliance, termites and general home condition. The various inspectors will contact you or your real estate agent to schedule an appointment to inspect the home. If the inspections indicate any necessary repairs, you will be required to make the repairs or to agree 6

7 to have the cost of repairs up to a total of $500 deducted from your equity before the Buyer Value Option process is completed and any equity is disbursed to you. If the total repair costs exceed $500, you will be required to have the repairs completed immediately. It is highly recommended that you delay listing your home for sale until the Broker s Marketing Analysis and inspections are completed. Doing so allows you to establish a more accurate listing and marketing strategy that may address any defects for which you will be responsible and will remediate. WRRI will not be able to sign any Home Sale documents until the inspection process has been completed. 6.2 Broker Listing Agreement Exclusions To be eligible for the Buyer Value Option benefit, any Broker listing agreement must include the following exclusion clause: "This Listing Agreement is hereby amended as follows: It is understood and agreed by Seller and Broker that regardless of whether or not an offer is presented by a ready, willing and able buyer, (1) no commission or compensation shall be earned by, or be due and payable to, Broker until the sale of the property has been consummated between Seller and buyer, the deed delivered to the buyer, and the purchase price delivered to the Seller; and (2) the Seller reserves the right to sell the property to Weichert Relocation Resources Inc. ( WRRI ) or Seller s employer at any time. Upon execution by WRRI and Seller of a Contract of Sale with respect to the property, this Listing Agreement shall immediately terminate without obligation on Sellers part or on the part of WRRI to either pay a commission or to continue this listing. You may add other clauses to the agreement that reflect any personal contractual requirements. Your Relocation Coordinator will work with you and your Realtor to develop a marketing strategy to help you get the best price and terms for your home. This includes the initial list price, cosmetic changes, advertising, open houses and helping you monitor the performance of your realtor. Additionally, your Relocation Coordinator will review the terms of any offers you receive and offer advice on how to proceed. 6.3 Buyer Value Option (BVO) To relieve you of the task and up front expense of closing a sale on your home, you can use what is called the Buyer Value Option. Here's how the Buyer Value Option process works: You receive an offer from an outside buyer. On behalf of BP, your Relocation Coordinator will review the offer to make sure it is bona fide. The offer terms and conditions the Relocation Coordinator will evaluate are the offer price, the buyer s financial capacity to perform, the length of time between sale date and closing date, and any contingency terms. If the findings of the evaluation support that the offer has a strong probability for successfully closing, BP will consider the offer to be bona fide. WRRI will provide you a Guaranteed Offer equal to your buyer s bona fide offer price. 7

8 After WRRI has concluded the purchase of your home, WRRI will enter into a separate sale agreement to sell your home to the outside buyer. For a Buyer Value Option sale to take place, the following conditions must be met: BP required inspections must be completed and issues resolved. The buyer's offer must be presented to WRRI before the expiration your relocation benefits period. The buyer s offer must be considered bona fide and not contain any linkage between you and the third party buyer. If you receive an offer from an outside buyer and would like to use the Buyer Value Option: Do not accept any offer verbally, Do not take any money from the real estate agent or prospective buyer, Do not sign or initial the purchase agreement or any documents which could be construed as an acceptance, and Call your Relocation Coordinator. Before the Buyer Value Option process begins, if a defect in construction or repair should be discovered through the initial WRRI inspections, you will be required to pay for and complete the required repairs as identified by WRRI. BP accepts the liability for any additional defects discovered through an outside buyer s inspection. Once you complete your sale to WRRI, you will receive your home equity. 6.4 Mobile Homes You may move or sell your mobile home that is not on a permanent foundation. BP will pay the costs to move your home as long as it doesn't exceed the total expense of selling and the expense of purchasing another home, or your home does not exceed state size limitations. BP will not pay to move mobile homes in or out of Alaska. If you do sell your mobile home, BP will reimburse you for reasonable and customary sales costs. Reimbursements for selling expenses are taxable income and will be included in tax assistance calculations. WRRI will provide counsel on the sale but will not offer to purchase mobile homes. 6.5 Duplicate Housing If you are currently a homeowner and you purchase or rent a residence at the new location before selling your former residence, you may be reimbursed for certain expenses related to maintaining your former residence provided you are actively marketing your home and participating in the Marketing Assistance Program. The duplicate housing benefit is not intended to cover deferred maintenance, seasonal clean-up and/or winterization of a lawn, emergency or non-emergency home repairs, maid service, home watch services, etc. Reimbursement may begin 31 days after you start to incur duplicate housing expenses (determined by the closing date on your new home or, if renting, the date on your new longterm lease agreement). You will receive duplicate housing expense reimbursement until the closing date on your former residence or three (3) months, whichever comes first. 8

9 The following expenses will be reimbursed: Mortgage interest for a 1st mortgage only Real estate taxes, Homeowners association dues, Homeowners insurance, including the additional fee that may be required to provide for burglary and vandalism in a vacant house, Lawn care, snow removal, pool maintenance (only for a vacant residence), and Utilities (only for a vacant residence). This provision applies and is paid upon receipt of documentation substantiating payment of each expense, such as copies of tax bills, insurance premium notices, utility bills, etc. Duplicate expense reimbursement does not begin until the 31st day since you already receive a thirty-day (30-day) temporary living allowance as part of the Lump Sum payment under this Policy. Duplicate Housing may be available to renters under certain circumstances. If approved, you are responsible for the first fifteen (15) days of duplicate housing expenses beginning the effective date of your move. 7.0 Home Purchase Assistance 7.1 Eligibility To qualify for this provision, you must meet the following criteria: You must be at least a 50% owner of your former primary residence at your former location, You must be at least a 50% owner of the property you are purchasing, You must initiate reimbursement for home purchase expenses within one (1) year of the initiation date of your relocation benefits. If you plan on using the services of a real estate agent to buy your new home, WRRI will refer you to one. As part of your relocation, the agent you work with is required to pay a referral fee to WRRI on BP's behalf. Regardless of whether you select an agent on your own or accept an agent referred by WRRI, for Sarbanes-Oxley and BP Code of Conduct compliance reasons, the agent may not be an immediate relative of you or your spouse or partner. For the purposes of this policy, an immediate relative would include a spouse or partner, parent or grand-parent, sibling, aunt, uncle, niece or nephew. Real estate practices vary from state to state. Your Relocation Coordinator can advise you about local customs and help you make an informed purchase decision at a price that reflects the current market and a value not in excess of similar properties in the neighborhood. You should ask about real estate contract terms, earnest money deposit requirements, engineering and pest inspections, radon inspections and negotiation strategies. Additionally, certain types of homes are ineligible for Home Sale Assistance under BP's policy and you should carefully 9

10 consider this before buying a new home. If you purchase a property that is ineligible for Home Sale Assistance, you will be ineligible to receive certain benefits covered by this policy should you be relocated again with BP under a BP relocation policy. Refer to Home Sale Assistance (Section 6.1) for details before purchasing a home in your new location. 7.2 Covered Expenses You will be reimbursed actual, reasonable buyer home purchase costs if you were a homeowner in the departure location. Actual costs are subject to a maximum of one (1) percent loan origination charge plus other reasonable purchaser closing costs that include legal fees (if customary), title inspection and title insurance (lenders policy only), appraisals, escrow charges, document preparation, survey, up to two sets of reasonable and customary home inspections and any lender required inspections and transfer taxes. Additional desired inspections may be covered with the Resettlement Expense Allowance. The owner's title insurance policy is not covered unless it is a customary practice for the area. Reimbursable closing costs are limited to a first mortgage you obtain for your home purchase. Loan fees and closing costs are not reimbursed for a second mortgage you may secure as part of your financing. In addition, only one set of eligible loan fees and closing costs will be reimbursed if you secure a construction loan and a permanent loan to build a new house, regardless of whether you have a single escrow closing or a dual escrow closing. Eligible closing costs are billed directly to BP when you obtain your mortgage from one of the national lenders (Section 7.4). Or, you may claim Home Purchase Assistance prior to the closing by presenting a copy of your Good Faith Estimate of Closing Costs provided by your lender to your Relocation Coordinator. Upon the closing of your new home, you must send a copy of your HUD-1 Closing Statement to your Relocation Coordinator. There will be a reconciliation of the HUD-1 form and your Good Faith Estimate of Closing Costs. You will be required to repay BP any excess funds advanced within 30 days after the actual closing date of your new home. 7.3 Equity Loan WRRI may advance up to 85% of your available equity based on your Buyer Value Option sale or an appraisal ordered by WRRI. Clear title must be received by WRRI and all inspections and required repairs must be completed. A copy of the sale contract must be provided to your Relocation Coordinator. Normal proration for applicable taxes, interest, and assessments will be deducted in the calculation of your equity. You must repay the loan in full within 8 months or upon acceptance of you Buyer Value Option sale, whichever occurs first. For tax compliance purposes, you must use 100% of the equity loan toward the purchase of your destination location residence. 7.4 Financing Arrangements have been made with three national mortgage lenders to provide mortgage services for employees who relocate at the request of BP. These arrangements are optional and for your convenience. However, there are certain advantages provided to you if you obtain your loan through one of the program lenders. The program offers the following features: Mortgage pre-qualification, Variety of mortgage products, 10

11 No advance application fee, Application by telephone and mail, Closing costs are billed directly to BP. You are encouraged to contact your choice of lender below to begin the process even before you begin the home selection process. Bank of America: Weichert Financial Services Wells Fargo Mortgage: Rental Assistance 8.1 Lease Cancellation Lease cancellation expenses are eligible for reimbursement for relocating employees who rent (rather than own) their home. The amount is limited to the lesser of three (3) months' rent, the balance of the rent due under the terms of the lease, or the amount of any lease cancellation fee. Actual receipts are to be submitted to WRRI for reimbursement. Tax assistance is provided for Federal, State and Local income taxes and FICA. 8.2 Renting a New Home Your Relocation Coordinator will refer you to a destination consultant for your new location, who will provide you with additional details about the service. You should include a "transfer clause" in your lease. This may allow you to cancel your lease with minimum cost if you transfer again. The following clause is a sample transfer clause: "If the Lessee is transferred by his/her employer, lessor agrees to cancel this lease after receiving sixty (60) days written notice." 9.0 Resettlement Expense Allowance The Resettlement Expense Allowance is a non-accountable sum to defray expenses not covered elsewhere by, or that exceed, the provisions of this policy. The Resettlement Expense Allowance is not a bonus and should not be viewed as one. Expect to use all of these funds toward your relocation. For homeowners, the allowance is 5% of your annual salary on the effective date of your relocation as indicated on your Employee Relocation Authorization Form, with a minimum of $2,500 and a maximum of $5,000. For renters, the allowance is $2,500. Tax assistance is provided for Federal, State and Local income taxes and FICA. 11

12 10.0 Household Goods Shipment Your Relocation Coordinator will coordinate the physical movement of your household goods. To assure enough time to make arrangements, contact your Relocation Coordinator in the early planning stages of your move. Your Relocation Coordinator will provide the guidelines for the shipment of your household goods, personal effects and automobiles. Your Relocation Coordinator will arrange for a professional mover to contact you to assess packing and shipping requirements and to plan times for packing, pickup and delivery of your household goods to your new home and explain the claims process. BP will pay to ship one (1) car if the move is less than 400 miles; two (2) cars if the distance is over 400 miles. (Employees moving in or out of Alaska may separately ship one 16-foot or less recreational boat or vehicle). Any cars shipped must meet eligibility requirements. Your Relocation Coordinator can provide details. Charges for shipping household pets, additional insurance on items of extraordinary value or any out-of-policy expenses are your responsibility and covered by your Resettlement Expense Allowance. Employees moving in or out of Alaska are entitled to receive shipment via air up to 500 pounds. The air shipment is provided to allow for the basic living necessities while waiting for the household goods shipment to arrive. The following expenses to move normal household goods from your old location to your new location will be paid: Packing, Loading, Transportation, Unloading and initial placement of furniture, Unpacking, Disconnection and reconnection of appliances, One debris pick-up within 45 days of delivery for any crates and cartons you unpack (this does not include personal trash), Storage up to 60 days when you are required to vacate your home at the old location before you are able to occupy a home at the new location. Your household goods will be insured up to a maximum of $200,000 for possessions that are being transported to the new location or held in storage. Should you need additional insurance coverage, you may be required to substantiate your estimate by providing a copy of your Homeowner's Personal Contents policy page indicating your coverage amount and/or other documentation as determined by BP to your Relocation Coordinator prior to an increase in your insurance coverage beyond $200,000. An extra pick-up or delivery stop is permissible if approved in advance by your Relocation Coordinator and provided the stop is en route to your new location. The maximum reimbursement for an extra stop is $100. Pick-up and delivery dates for household goods are scheduled only Monday through Friday. If you are unsure about whether some of your items are considered normal household goods, your Relocation Coordinator can provide clarification. Non-covered Moving Expenses. Transportation of items not covered under this policy include (but are not limited to): 12

13 Building supplies such as lumber, wall board, sand, cement, bricks, insulation, shingles, fences, Boats or canoes, 14 feet and over or motorized over 10 horsepower except in Alaska, Coal or firewood, Coin collections, currency, jewelry, furs, securities, wine, Collectibles, Precious metals or stones, Important documents, Stamp collections, Frozen foods, Perishables, Hazardous materials, Livestock, Doghouses over 100 pounds, tree houses, dog runs, Storage sheds with panels over 6 feet x 8 feet, Trailers for camping and utility, Free standing hot tubs, Above ground swimming pools, Yard ornaments including concrete furniture, statues, gazebos, wishing wells, and Any item too large for two people to handle safely. Preparing Oil/Gas Equipment That Ships with Your Household Goods In support of BP s Corporate focus on safety, oil/gas powered equipment such as motorcycles, small recreational vehicles, riding lawn mowers, push lawn mowers, yard equipment, chain saws, weed eaters, etc., will be properly prepared, at BP s expense, to ship with your household goods. Proper shipment preparation requires the oil and gas to be drained from the equipment by a certified professional company. Equipment not properly drained and ready to ship on packing day must be shipped as a second shipment at the relocating employee s expense and responsibility. Non-Covered Services Related to Moving. The following services are not payable under this policy: Appraisals of antiques and high value items, Disassembly and/or reassembly of athletic/health equipment, playhouses, pool tables, portable hot tubs, above ground swimming pool, swing sets, satellite dishes, storage sheds, trampolines, Grandfather clock servicing, Removal and/or reinstallation of antenna, Removal and/or hanging of curtains and drapes, 13

14 Removal and /or reinstallation of permanently attached objects such as carpeting, ceiling fans, drapery fixtures or rods, electrical fixtures, mirrors or pictures, plumbing fixtures, attached shelving, Removal of goods from attics or crawl spaces not accessible by permanent stairwell or other easy access, and Electrical or plumbing services over and above normal appliance hook-up (i.e., installing a water line, gas line or upgrading an outlet). Moving twice due to temporary living. You may choose one of the following options if you have the need to move into temporary living quarters: You will be reimbursed if you move yourself from your old location to temporary living quarters at the new location, and then to permanent quarters at the new location if you rent unfurnished quarters at the new location prior to the availability of your permanent residence. You may have the van line move a partial shipment into the temporary quarters and the remainder of your shipment into storage, providing that the shipments are delivered consecutively. The van line will then move your household goods from both the temporary living quarters and the storage facility into your permanent residence when appropriate. Moving yourself For safety reasons, BP does not encourage employees to do a self move. However, if you choose to do this, you may choose one of the following options: Option 1: You will be reimbursed for the use of a trailer attached to your own vehicle to transport all or part of your personal effects. Additionally, you will be reimbursed for the trailer expense plus (4) four cents per mile for pulling the trailer in addition to the company s normal mileage rate for the use of your own vehicle. A receipt for the trailer rental must be submitted to WRRI for reimbursement. Option 2: You will be reimbursed for renting a truck for moving your personal effects. You will be reimbursed for the truck rental expense plus gas for the truck. Receipt for the truck rental and gas must be submitted to WRRI for reimbursement. Additionally, you will be reimbursed final move mileage for driving your vehicle to the new location. Mobile house trailer - A mobile house trailer is defined as a regular, single body structure with permanent wheels attached. The wheels (tires) may be removed when the trailer is stationary. If your principal residence is a mobile house trailer, certain expenses related to moving it are covered, however, if the cost of moving the trailer exceeds its value, your Relocation Coordinator will discuss other options with you. If your mobile house trailer is to be moved, the following will be paid for: Packing and unpacking normal household furnishing and personal effects, and insurance for loss or damage to them while in transit and storage, Removal and reinstallation of blocks, anchors and existing under skirting, Moving non-concrete steps and disassemble outside buildings, Disconnecting and reconnecting gas, electricity and water to existing hook-ups, Attaching tires for the move and removing them for set-up in the new location, State permits, tolls and escort fees, and 14

15 Storage at point of origin or destination. The cost of tires and tubes, or other accessories not listed, will not be paid under this policy. If you move your trailer with your own vehicle, you will be reimbursed at the rate of twelve cents per mile for the actual pulling of the trailer, in addition to the company's normal mileage rate for the use of your own vehicle. If you do not want to move the trailer yourself, or are not able to, your Relocation Coordinator will advise you of your options Tax Assistance Most of the reimbursements and payments you receive for relocation expenses and some third-party payments will be included in your BP income (W-2) for the year in which the payment was made or recorded. It is BP s intent to provide tax assistance to a relocating employee so that his/her tax burden is not significantly increased by receipt of these payments. For this reason, tax assistance will be provided on eligible taxable payments (or reimbursements) and the tax assistance calculations will include federal, state and local income taxes and FICA (social security/medicare). During the year, tax assistance calculations are based on supplemental rates. At the end of the year a true up adjustment is made to adjust the tax assistance rate to the marginal rate associated with your BP net taxable earnings. Other income such as investments, spousal income, or itemized exemptions, will not be considered. It is important to note that the tax assistance provided may not always result in exact or complete gross-up of applicable expenses. Any additional tax liability not covered by the tax assistance calculation is intended to be covered by the Resettlement Expense Allowance. The following payments or reimbursements will be included in the tax assistance calculations for federal, state, and local income taxes and FICA: Closing costs on purchase of new residence Duplicate housing expenses Lease cancellation Lump-Sum Provision Storage costs over thirty (30) days but less than sixty-one (61) days When applicable, federal income tax will be withheld from payments at the supplemental rate as required by the IRS. Payments normally excluded from your taxable income are not covered by tax assistance. (Those payments generally include the costs for the shipment of your household goods and certain other expenses for your final trip to the new location.) Moves delayed beyond permitted 12 month IRS rule may not receive tax assistance at BP s discretion. Tax assistance amounts are paid directly to the applicable federal, state, and local agencies on your behalf. They will be reported in the withholding boxes on your W-2. BP is not responsible for, nor will you be reimbursed for, any federal or state capital gains taxes related to the sale of your home. In January of the year following the year in which you move, WRRI will send you a Relocation Summary. This summary will recap all relocation payments or reimbursements paid to you or on your behalf in the previous year that impacted your W-2 wages. You may use this information to complete your tax return and take any allowable deductions. IRS Publication 521, Moving Expenses, and Publication 523, Selling Your Home, available at may be helpful in completing your return. You should consult with your personal tax advisor if you have questions about completing relevant tax forms. 15

16 Please note that the information contained in your return is your responsibility and not the responsibility of BP or WRRI Repayment of Relocation Benefits BP reserves the right to require repayment of the Resettlement Expense Allowance, Loss on Sale, and any other direct payment, reimbursement or payment to a third party in the event you do not complete the move, fail to provide adequate documentation when reasonably requested to do so and/or if you resign or are discharged for cause from BP within twelve (12) months of the initiation date of your relocation benefits or later, if an extension of time is granted to utilize your relocation benefits. The terms of the applicable severance plan will define what, if any, provisions of the Relocation Policy may be received if your employment with BP is severed; and whether any payments or reimbursements from a prior move must be repaid Limitations of This Policy BP's Relocation Policy is designed to provide relocating employees and their family s financial assistance in keeping with industry practice. Through the delivery of the provisions of the Policy, BP also intends that information and resources, which are helpful in minimizing personal disruption and concerns, are provided. You are solely responsible for maintaining all records and receipts necessary to claim any allowable Federal (and where applicable, State and Local) income tax deductions. Relocation provisions are limited to those expressly described in this Policy and the new work location Policies (or practices). Expenses other than those expressly included in this Policy will not be included in any lump-sum nor reimbursed. The relocation lump-sums and other payments are calculated to provide sufficient funds to cover reasonable total relocation expenses. The funds are delivered in a way to provide you greater spending flexibility. It is not anticipated that exceptions will be requested or granted. While this policy is intended to be an ongoing program, BP retains the right to suspend, change, revoke, or terminate the Relocation Policy in whole or in part, at any time. At its sole discretion, BP may modify the terms paid in any given situation or to any given employee. The Policy may not be construed as a benefit plan; and payments under this Policy will not be considered salary for purposes of the benefit or compensation plans. BP also reserves the right to interpret the provisions of this policy, and such interpretations will be final and binding. In addition, not every situation can be anticipated in written policies and procedures, and the facts surrounding any situation can require discretionary judgments by appropriate levels of management. These provisions constitute a descriptive policy. It is not an offer, a contract, nor part of one. 16