THE CORPORATION OF THE TOWN OF SAUGEEN SHORES COMMITTEE OF WHOLE MINUTES September 12, 2016

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1 THE CORPORATION OF THE TOWN OF SAUGEEN SHORES COMMITTEE OF WHOLE MINUTES The of the Council of the Town of Saugeen Shores was held on Monday, at 7:30p.m. in the Council Chambers at 600 Tomlinson Drive, Port Elgin, Ontario. PRESENT Mayor Mike Smith Deputy Mayor Luke Charbonneau Vice-Deputy Mayor Diane Huber Councillor Cheryl Grace Councillor Don Matheson Councillor Neil Menage Councillor Mike Myatt Councillor Dave Myette Councillor John Rich STAFF MEMBERS David Smith, GAO Linda White, Clerk Len Perdue, Acting Director of Public Works Jayne Jagelewski, Director of Community Services Bart Toby, Manager of Development Services Jay Pausner, Development Co-ordinator Leah Barrie, Senior Planner County of Bruce ABSENT 1.0 CALL TO ORDER OF COMMITTEE OF WHOLE Mayor Smith called the meeting to order at 7:30 p.m. 2.0 DISCLOSURE OF PECUNIARY INTEREST AND NATURE No pecuniary interests were disclosed. 3.0 ADDITIONS, DELETIONS OR AMENDMENTS TO THE AGENDA 4.0 DELEGATIONS 4.1. Brad Scott and Connie Barker, Pumpkinfest Committee Pumpkinfest Brad Scott, Pumpkinfest Chair, introduced members of the Pumpkinfest team and advised Council that Pumpkinfest staff and Committee are gearing up for the 30th Anniversary of Pumpkinfest being held on October 1st and 2nd. Mr. Scott advised that with permission from Council in the spring, the event is being relocated to the downtown core. The change will make the festival a downtown community event. Connie Barker highlighted the many events and attractions being featured at Pumpkinfest. The delegation requested the Town's consideration to closing the streets in the four block radius in the downtown core, the use of municipal parking lots and washrooms; waiving of building permit fees and the use of Town equipment during the Pumpkinfest event. The estimated value of the Town's contribution towards Pumpkinfest is in excess of $5, therefore crediting the Town of Saugeen Shores with a Gold sponsorship level. Ms. Barker concluded by saying that with all the exciting changes, Pumpkinfest Committee has lowered the admission price to $5.00 for all ages, and children under 5 still enter free as always. This is the Committee's way of thanking the community for their support for the festival over the years.

2 2 The Committee's comments to the delegation included the following: In response to a question, Ms. Barker confirmed that the downtown businesses affected by the road closure are in support of the event being held downtown. Each affected business has been notified and has provided their signature in support of the event. Homeowners affected by the road closures will be notified and consideration will be given to providing the residents access to their property during the event. Support and appreciation was expressed to the Pumpkinfest Committee for their efforts in relocating Pumpkinfest downtown Richard Deveraux -Zoning Amendment Market Street Mr. Deveraux informed Council that he was speaking on behalf of many of his neighbours who are concerned about the zoning application to allow two additional lots to be severed and zoned R2 at 473 Market Street. Mr. Deveraux expressed concern with the proposed zoning of R2 for two 40' lots in this older section of town were never anticipated and runs counter to the current character and density of the neighbourhood. Existing residents purchased homes in the older section of Town because of its charm; the mature trees; large lots; variety of homes and lack of building density. Mr. Deveraux expressed concern and frustration that the neighbours have found it very difficult to obtain accurate information through the Applicant and Planner regarding the type of buildings that are proposed to be built on the severed lots. At the September 1, 2016 meeting of the Planning Advisory Committee it came to light that 473 Market Street is the only R2 designated property for several streets in all directions. One of the items the neighbours are asking Council to address is the appropriateness of the R2 designation moving forward. Mr. Devereaux and his neighbours believe it is important for Council to zone each severed lot as R1 so as to prevent an R2 designation which would allow the owner to convert the proposed single family units to accommodate an additional basement apartment at a later date. The R 1 designation would be in-line with all of the surrounding lots. Of grave concern to the residents of Market Street is the precedent set if the 40' severed lots are approved. In closing Mr. Devereaux asked should the profit-motive of one property owner trump the concerns and character of an entire neighbourhood? The Committee's comments to the delegation included the following: It was noted that the Delegate had heard a number of different proposals for the subject property and it was questioned whether the Delegate had heard any proposal that was suitable for the property. The Delegate responded that it was his opinion that none of the proposed types of developments were suitable and the property should remain as is and the two severed lots should be zoned R1 and the existing lot should be zoned R2. Acknowledgement was given to the residents in the audience that have attended the public meetings regarding this file Mike Pierunek - Request for Municipal Water Concession 6 Mr. Mike Pierunek spoke on behalf of Lee-Ann Smith who owns the residence located at 318 Concession 6. Mr. Pierunek explained that the property had been serviced with water from the neighbour's well for the past 45 plus years; however, the owner of the well has discontinued providing water to 318 Concession 6 after providing 30 days notification. Ms. Smith has inherited the property, does not live at this address and currently has the property listed for sale. Unfortunately it is a difficult to sell the property sale without having access to drinking water. Ms. Smith has attempted to drill a well; however, due to the fine sand, the well collapsed after approximately 24 hours. The well driller advised Ms. Smith that it would not be wise to try and attempt to drill another well in a slightly different location as it would also collapse.

3 3 Mr. Pierunek advised that he had a meeting with Len Perdue, Acting Director of Public Works and Adam Stanley, Engineering Services, and was quoted a cost of $55, for 300 yards of pipe. Ms. Smith has no choice but to accept this quote as it is the only option available to service the property with water. Mr. Pierunek requested Council approve the project as Ms. Smith cannot sell the home without water nor can she live in it. Financial assistance may be required until the house sells. The Committee's comments to the delegation included the following: Appreciation was expressed to Mr. Pierunek for his assistance in trying to resolve this matter for Ms. Smith. Staff provided clarification that the waterline being proposed for $55, will only be capable of servicing 318 Concession 6, no other properties can be serviced from this pipe. If Council determines that it is appropriate to extend municipal water to multiple properties on the 6 1 h Concession, a new waterline will need to be designed and installed. The cost of the new waterline will be borne by the benefitting landowners. Members expressed their desire for staff to investigate possible solutions to provide water to 318 Concession 6; including, financing options for the landowner and extending services from Saugeen Acres. 5.0 REPORT OF MUNICIPAL OFFICERS I COMMITTEES 5.1 Public Notice 5.2 General Government 5.3 Environmental Services and Transportation Staff Report - Goderich Street Lighting Conduit- Capital Project Len Perdue, Acting Director of Public Works reported that as part of the 2016 Capital Budget, new decorative streetlights are to be installed in parts of the Port Elgin downtown core. The plan is to install new decorative streetlights between Green Street and the Police Parkette. In order to complete this installation, conduit is required to be installed for the wiring system. In addition to the required wiring conduit, staff also included a second conduit for this project to accommodate future irrigation lines south of Green Street. This additional conduit will remain empty until the irrigation system is installed. The installation of the second conduit at this time is required as it would be difficult to install in the future due to space restraints and the overall costs will be lower when installing in conjunction with other needs. The cost associated with the additional irrigation conduit is included in the contract price contained in the recommendation. To avoid disruptions to the downtown businesses and planned special events in the vicinity, the project documents stipulate the conduit installation is to be completed in October. This requirement should allow sufficient time for Town staff to install the streetlights once completed and have them operational prior to the winter season. This timeline is however restrictive and may require completion of the overall project next spring. The installation of the conduits in the downtown core area will disrupt pedestrian traffic and occupy adjacent parking spaces while the work is being completed. Staff will notify the BIA and area businesses of the project prior to commencement. The Town received only received one quotation for this project from Clearwater Directional Drilling in the amount of $42, There is a 2016 Capital Budget Allocation of $102,000. The funding for this part of the project is a 60/40 partnership with the Port Elgin BIA. The costs associated with the street lighting conduit have been budgeted for through the overall improvement project.

4 4 i The Committee's comments to the report included the following: Staff clarified that the cost of removing the existing lights is included in the overall cost of the project. Concern was expressed that the placement of the decorative lights too close to the traffic lights may result in an excessively bright intersection and possibly dark spot along the street frontage. Staff will take the concern into consideration prior to the placement of the lights. Staff clarified that the project costs allows for the installation of the irrigation conduit as well as an additional streetlight. The Committee recommended that Clearwater Directional Drilling be awarded the contract for Goderich Street Lighting Conduit Installation Project, Quotation No in the amount of $42, plus applicable H.S.T. And that the Mayor and Clerk be authorized to sign the necessary contract documents. 5.4 Planning & Development Site Plan Agreement- Barry's Construction & Insulation (Arlington Street Townhouses) Mr. Bart Toby, Manager of Development Services reported that Barry's Construction and Insulation Ltd. owns 800 Arlington Street which is located on the west side of Arlington Street just north of the River Street intersection. The land is currently occupied by a vacant structure and overgrown vegetation. The Owner is proposing to construct a 6 unit townhouse development with intentions to sever the units for freehold ownership. Through discussions with the Owner, the Town is able to preserve the two rows of trees running parallel to the Rail Trail. In entering into the agreement, the Owner has agreed to provide capital contributions to improving Arlington Street. In providing the capital contributions for road improvements, the Owner is aware that the contributions will be used to improve Arlington Street at a future date to be determined through budget discussions. The Owner is also providing a capital contribution for drainage improvements in the area which the Town will use in the near term. The Owner is posting securities to ensure completion of all site improvements. Once the Owner has executed his part of the Site Plan Agreement, paid the capital contributions and deposited the necessary securities, the by-law authorizing the entering into of the Site Plan Agreement be brought forward to Council. The Committee's comments to the report included the following: It was noted that the rows of mature trees at the back of the property will be maintained and that an effort was made to save the three beautiful trees at the front of the property; unfortunately, the trees at the front of the lot could not be relocated. In response to a question, the lot frontage for this townhouse development was confirmed to be metres. The Committee recommended that Council consider a By-law to authorize a Site Plan Agreement with Barry's Construction and Insulation Ltd. to authorize the construction of a 6 unit townhouse development. 5.5 Community Services I Parks and Recreation 5.6 Protective Services 5.7 Communications I Petitions for Committee of Whole Action

5 5 5.8 Communications I Petitions for Committee of Whole Information The following correspondence was provided for Committee's information Chantry Chinook Classic Salmon Derby- August Ministry of Energy- Amendments to Energy Consumer Protection Act Letter from Port Elgin Splash Pad Committee Economic Development Minutes- June 14, Bruce Area Solid Waste Recycling Minutes- June 16, Recreation & Active Transportation Minutes- July 6, Southampton Town Hall Minutes- August 4, Southampton Town Hall Minutes- August 18, REPORTS OF MUNICIPAL COUNCILLORS' I POLICY 7.0 REPORT OF DEPARTMENT HEADS 7.1. Update on Splash Pads Jayne Jagelewski, Director of Community Services, provided an Information Report advising that Staff continues to work with the Southampton Rotary Club and the Port Elgin Splash Pad Committee in the development of two unique splash pads. The Southampton Rotary Club has commenced a $150,000 capital campaign for a splash pad to be located at Jubilee Park next to the Rotary Accessible Playground. As previously presented by Southampton Rotary Club representatives, they anticipate opening in July 2017 as part of the Marine Heritage Festival. The 150 m 2 splash pad will be an added compliment to the amenities already existing within the park and will provide another element for families seeking an accessible experience. The Port Elgin Splash Pad Committee, under the direction of the Port Elgin Lion's Club, continues to fundraise for a proposed 226 m 2 splash pad at a proposed cost of $362,000 with an anticipated opening date of July 1, Although the proposed location has come under scrutiny from some members of the public, the notion of a splash pad at North Shore Park provides vitality to the park and is a cost effective location due to existing washrooms and other amenities. The splash pad will encompass just 226m 2 of the park or about 1.23% of the park which is presently covered in turf grass. Staff has indicated that there could potentially be 4 small to mid-size cedar trees that are displaced due to the construction, however this will be confirmed once proposals are reviewed. If trees are removed then new ones will be replanted. Recently the ownership and intended use of the North Shore Park has been questioned. In a recent Title Search undertaken by the Town's solicitor it was confirmed that the registered owner of the property is The Corporation of the Village of Port Elgin. The title was acquired by a Deed of Land registered on July 26, 1906 from Robert and Annie Munro. The Deed cited that the usage for the land was for a public park and no restrictions. There are no Agreements registered on title that would restrict this area as usage for a splash pad. North Shore Park is zoned Open Space (OS-1) Zone. Under permitted usage, a splash pad would be deemed acceptable. Staff anticipates that Request for Proposals will be published at the end of October for both proposed splash pads. There is a possibility that there may be a positive cost savings benefit by releasing them in tandem. As the North Shore Park location has been approved in principle only, additional information, such as traffic flow, parking is required before making a final decision. It

6 6 is expected staff will return to Council for final approval in October prior to issuing an RFP. Through further public consultation, most if not all concerns should be addressed. There is no financial impact to this report at this time. The Committee's comments to the report were as follows: Appreciation was expressed to staff for the report as it clarifies that the Town owns the North Shore Park and there are no Agreements registered on title that would restrict this area being used for a splash pad. There have been many comments made in public both by residents and the municipality that can be debated; however, everyone involved has to take ownership for the information being circulated. 8.0 NEW BUSINESS 9.0 CLOSED TO PUBLIC SESSION 10.0 ADJOURNMENT Councillor Matheson moved and Deputy Mayor Charbonneau seconded a motion to adjourn. The meeting adjourned at 8:34 p.m.