TOWN OF SCOTT, BROWN COUNTY, WISCONSIN MINUTES OF AUGUST 02, 2016 TOWN BOARD MEETING

Transcription

1 TOWN OF SCOTT, BROWN COUNTY, WISCONSIN MINUTES OF AUGUST 02, 2016 TOWN BOARD MEETING 1. Call To Order: A meeting of the Town Board of the Town of Scott was called to order at 5:40 P.M. on Tuesday August 02, 2016 in the Town Hall by Chairman Mike Van Lanen. Present were Chairman Mike Van Lanen, Supervisor Jeffrey Zlatohlavek, Supervisor Ken Jacobs, Supervisor Charles Bouche, Supervisor Colleen Harris, Clerk/Treasurer John Roth, Engineer Scott Brosteau, Economic Development Coordinator/Planner Dave Cerny, Town Engineer Scott Brosteau. Excused: Constable. Approximately eight others present. 2. Pledge of Allegiance was recited 3. Affidavit of Posting: The Affidavit of Posting indicating that the public notice of the Town Board Meeting was posted on July 29, 2016 was presented by the Clerk. MOTION JACOBS/BOUCHE to accept and file the Affidavit of Posting. Vote: Aye-5. No-0. Carried. 4. Approval of Minutes of Prior Meetings: A. Town Board: 1. July 06, 2016 Town Board: MOTION JACOBS/HARRIS to approve the July 06, 2016 Town Board meeting minutes as presented. Vote: Aye-5. No-0. Carried. B. Plan Commission: July 21, 2016 MOTION ZLATOHLAVEK/BOUCHE to approve the July 21, 2016 Plan Commission meeting minutes as presented. Vote: Aye-5. No-0. Carried. C. Storm Water Management Advisory Committee: June 8, 2016; July 20, 2016 MOTION ZLATOHLAVEK/BOUCHE to approve the June 8, 2016 Storm Water Advisory Committee meeting minutes as presented. Vote: Aye-5. No-0. Carried. MOTION JACOBS/ZLATOHLAVEK to approve the July 20, 2016 Storm Water Advisory Committee meeting minutes as presented. Vote: Aye-5. No-0. Carried. D. Water Utility: June 13, 2016; July 11, 2016 MOTION ZLATOHLAVEK/JACOBS to approve the June 13, 2016 Water Utility Commission meeting minutes as presented. Vote: Aye-5. No-0. Carried. MOTION VAN LANEN/JACOBS to approve the July 11, 2016 Water Utility Commission meeting minutes as presented. Vote: Aye-5. No-0. Carried. E. Park Commission: did not meet in July 5. Public Input: MOTION VAN LANEN/JACOBS to suspend the rules, open the meeting to public input. Vote: Aye-5, No-0. Carried. Pete and Peggy Salm, Bay Settlement Road: blasting from the quarry, our house is shaking every time there is a blast. There are new cracks. Cerny thinks there is a unique fault line that is causing this, since their home is one mile away, and no other complaints have been made. Salm: would like to see the blasting done elsewhere. Van Lanen: we monitor the blasts, Northeast Asphalt does also. They do have the right to mine the quarry. Salm: are the limits of the blasting too high? Cerny: I have been in conversation with Salm since last fall. Northeast is blasting in a different area. The bottom of the quarry is at approximately the same level as the Salm s house, they only feel the blasting when they are working in the northeast corner of Tourdeaur s quarry. Northeast has tried a different method of setting up for the blasting. Talked to Pete Kozak from Northeast, they are done blasting in that area (the corner). Cerny is suggesting that his house is videoed by Northeast. Then damage can be assessed for the future. Since this wasn t done earlier there is no proof that the cracks are new or old, or what caused them. Van Lanen suggested that the videoing be done, there will be more blasting in the future. Cerny to talk to Pete Kozak about the videoing before the next blasting. MOTION JACOBS/BOUCHE to return to the agenda. Vote: Aye-5. No-0. Carried. 6. Specific matters for discussion and possible action by Town Board: A. Request from Developers for the Town purchase of parkland: Discussion: Cerny: See Staff Report: Agenda Item #6A Request from Developers for the Town purchase of parkland. Last year the Bunker s, owners of the land along Wequiock Creek Estates discussed with the Town Board the conceptual development of Wequiock Creek Estates, Phase II, and the town purchasing land that they did not develop, and which was in excess of the required, dedicated green space. The motion, by the Town Board, last year, read: Motion Bouch/Van Lanen that the Town supports the Option Two for the Bunker Development off of Nicolet Drive: Bunkers would be developing as a conservation subdivision north of Wequiock Creek and the Town would negotiate a land purchase south of the creek, for land not required to be preserved as part of the northern development. Vote Aye-4, No-0. Carried.

2 At last month s Plan Commission meeting the Plan Commission recommended approval of the Preliminary Plat (next Agenda Item). Prior to discussing the Preliminary Plat it is an important step to determine details of acquiring green space from the developers. According to the acreage calculation provided by the Surveyor, the developers are proposing to save 5 acres of upland (agricultural land) that are not required to be dedicated as green space. Since there are no municipal services to this area, staff estimates 5 acres of agricultural land to have a value of $40,000 to $50,000. Previously the developers were looking for financial assistance of $120,000 either for land acquisition or infrastructure improvements. The Town Board and the developers will need to determine if there is common ground for a financial transaction prior to the Preliminary Plat proceedings. The Town Ordinance requires a Public Hearing for the Preliminary Plat Steve Bieda: The Town Board had conceptually agreed with the subdivision layout (conservation be design), consisting of 62 acres, 26 acres developed to the north of the creek. This project will need the extension of a road with infrastructure; approximately 350 feet of asphalt, curb and gutter (and sewer and water) to go from Nicolet Drive, up the hill, to the first lot of the development. Brosteau stated that this would cost $150,000. John Bunker: regarding the five acres, we could sell that for $150,000. We thought that it would be a win-win situation if the Town would purchase this for a park. Tina Bunker stated that she thought the Town had talked about $120,000-$150,000. We can get $25,000 per acre, for a rural lot. We are already losing lots of acres due to the Conservation Development requirements. Van Lanen: if the Town can t get a grant, there is no way we can afford to purchase the land for a park. Bunker: we will keep the five acres and develop it ourselves. We need to do something; we have owned this potential development for 15 years. If we can t make something work we will sell it back to a farmer. B. Preliminary Plat for Wequiock Creek Estates: Discussion: Cerny: See Staff Report: Agenda Item #6B Preliminary Plat for Wequiock Creek Estates. According to the Town of Scott s Code of Ordinances a Public Hearing needs to be held prior to discussion or action on the Preliminary Plat. Proposed Preliminary Plat is included for your information. Town Board Discussion: Cerny: if they are going to add the five acre lot, there will need to be a change to the preliminary plat. We need to work out the details in regards to the substandard end of Circle Ridge Road, it needs to provide legal access to the existing residents at the end. Since this is Sewer Service Area, this is regulated by the County, would they allow a five acre lot with a septic or holding tank? Discussion of the possibility of finding a donor for the parkland. Bunker: we should plat it for now, and in the meantime the Town can look for grants for purchasing of the land for park. Van Lanen: If there is a new lot added and a change in the ROW of Circle Ridge Road does this have to come back to the Plan Commission before the Public Hearing? Cerny: we need to decide about Circle Ridge Road issue, the five acre lot, sewer/water extensions, and the County Preliminary Plat review. Cerny will talk to Steve Bieda about meeting with the Sanitary District and Water Utility agenda (they meet August 8). Discussion of a hookup fee to help pay for the lift station Tina Bunker: we would like the Town to approve the preliminary plat first, before the County. Cerny will ask the County for a cursory review. A formal Preliminary Plat review will be requested later. Johnny Bunker: would like to see the Board vote that this is going forward (assuming the questions are answered). Van Lanen stated that we can t take action before a public hearing. Possibly a public hearing for September 13. C. Request for Conditional Use for 3 duplexes on County T: Discussion: Cerny: See Staff Report: Agenda Item #6C Request for Conditional Use for 3 duplexes on CTH T. The request is for a Conditional Use Permit to convert 4 residential lots to 3 duplex lots. Parcel #SC-2178, 2179, 2180, & SC-562-4; St. Killians Estates. Bob & Kathy Nooyen applicants. The lots affected by the request front on New Franken Road (CTH T), and are part of the St. Killian s Subdivision. The existing 4 lots would need to be adjusted to 3 lots.

3 Public Hearing was held prior to this meeting. Traffic should not be a problem. This could be good for the Sanitary District by creating more users. MOTION (M ) VAN LANEN/JACOBS to approve the Conditional Use Permit for three duplexes (converting four lots to three lots for duplexes) Parcel #SC-2178, 2179, 2180, SC-562-4; St. Killians Estates. Bob/Kathy Nooyen applicants. Vote: Aye-5, No-0. Carried. D. Changes to the Town Code in regard to the Zoning Ordinance Chapter 375: Discussion: Cerny: See Staff Report: Agenda Item #6D Changes to the Town Code in regard to the Zoning Ordinance - 375; Delete E.(5) referencing 10 separation between principal & accessory buildings. Staff is recommending to delete the following sentence from: E.(5) Where an accessory building is detached from the main building, it shall be located a minimum of 10 feet from the principal structure. The State of Wisconsin Uniform Dwelling Code (UDC) (1)(c)(d)2 Fire separation and dwelling unit seperation. establishes setbacks between buildings. This section allows a setback of less than 10 feet with a Fire Rated wall on either of the adjacent walls. Staff is requesting deletion as the UDC allows for reduction of this setback. It will also help property owners with limited space on their parcels. Add language to allow zoning code exemptions to public premises and public utilities. Staff is also recommending this addition to allow flexibility for municipal projects / services. It specifically states that it can be used only when it meets the Intent and Purpose of the Zoning Ordinance; which is defined in & The new language would read: Exemptions for Public Premises. The regulations established in this Chapter shall not apply to Town premises, properties or utilities, provided that a proposed development meets the Intent/Purpose of the Zoning Ordinance & the proposed plan is submitted to the Plan Commission for review and approval of the Town Board. Specifically, this will assist the town with property acquisitions for future municipal water connections & metering stations/buildings. MOTION (M ) VAN LANEN/ZLATOHLAVEK to approve the ordinance change Chapter 375-3, to delete the requirement of the ten foot setback between two buildings (dwelling and accessory); and to add to the ordinance the municipal exemption for zoning issues Chapter Vote: Aye-5, No-0. Carried. E. Operator Licenses: MOTION (M ) JACOBS/BOUCHE to approve the Operator License Applications for Mary Reinke (Dino Stop Bayland Shell), Jason Houge (Dino Stop Bayland Shell). Vote: Aye-5. No-0. Carried. F. Road/drainage/ditching/complaint issues: Discussion: no complaints G. Update on written complaint issues: Discussion: abandoned car in the Bay Heights subdivision, on Sandpiper Way. Cerny to send letter. Two grass complaints, grass has been cut. H. Update on New Franken Fire Department new building, engineering and site work: Discussion: Cerny: The three Towns have agreed to fund the heating of the new building. The members of the three Town Boards received a tour of the new building. The insurance is paying for the new siren. The site work for landscaping will start this week. I. Van Lieshout Road turn-around: Discussion: Cerny: See Cerny s sketch. The Dervish s like Option Two. The Dervish s prefer the turnaround to be located past the end of the right-of-way at the bend of the driveway. They are OK with the hammer-head. Cerny has also discussed this with the Gibsons, and they are OK with this as well. The Dervish s want to make sure that the road repair is done based on the proposal from Scott Construction (see Dervish s ). Cost estimate: $8,000 for the hammerhead, and $20,000 the wedging and chip sealing. Van Lanen is against major improvements on the road; it only serves 2 residents. What is the Town willing to spend on the whole road, the whole project? Brosteau stated about $15,000-$20,000. Dervish s also gave the Town $2000 for the road damage during construction of their home. Cerny to talk to Dervish s about the costs the Town willing to spend. MOTION (M ) VAN LANEN/HARRIS to do option two and to spend up to $15,000 for the hammerhead and the road repair for Van Lieshout Road, if the Dervish s refuse, then do option one and to try to get an easement for the needed land. Vote: Aye-5, No-0. Carried. J. Road Paving and Maintenance Plan: Discussion: Cerny: See Staff Report below: Cerny and Brosteau did a site visit to the road projects. A revised spreadsheet was provided to the Town Board (see copy). The Town Board is supposed to take an abbreviated road tour to look at the road paving plan.

4 TOWN OF SCOTT - CAPITAL IMPROVEMENTS 2016 TOWN STREET/DEPARTMENT LOCATION/ITEM LENGTH IMPROVEMENT TYPE Engineering Cost Const. Cost Total Cost REMARKS Bertarnd Lane end 60' Hammer Head $1,500 $6,500 $8,000 75% paid for by Bertrand Family Van Lieshout Road end 60' Hammer Head $1,500 $6,500 $8,000 Van Lieshout Road Wequiock Road - End 1900 Repair / surfacing $0 $20,000 $20,000 Cost according to Scott Const. Sussex Road Champeau to Algoma 1280' Mill and overlay $8,500 $57,133 $20,000 TRIP Funds $13,500 and 50% paid by City, total cost is $65,633 Total $11,500 $90,133 $56, TOWN STREET/DEPARTMENT LOCATION/ITEM LENGTH (feet) IMPROVEMENT TYPE Engineering Cost Const. Cost Total Cost REMARKS Van Lanen Road STH 57 to CTH T Mill and overlay $40,000 $510,000 $550,000 Assuming loan (5 years) S Hemlock Church Road - Town limits 2650 Chip seal $0 $12,000 $12,000 With Green Bay Scott Tower 580 Chip seal $2,000 $15,000 $17,000 Need for culvert replacements N Holland CTH K - End 3850 Chip seal $0 $24,000 $24,000 Jacob Road N Holland - End 1850 Chip seal $0 $13,000 $13,000 Rock Lane N. Holland - End 1580 Chip seal $0 $9,000 $9,000 Total $42,000 $583,000 $625, TOWN STREET/DEPARTMENT LOCATION/ITEM LENGTH (feet) IMPROVEMENT TYPE Engineering Cost Const. Cost Total Cost REMARKS Craanen Road & Beechnut Church Rd - STH Chip Seal $0 $40,000 $40,000 portion shared with City W Sunburst CTH t - End 810 Chip Seal $0 $6,000 $6,000 Total $0 $46,000 $46, TOWN STREET/DEPARTMENT LOCATION/ITEM LENGTH (feet) IMPROVEMENT TYPE Engineering Cost Const. Cost COST REMARKS Strebel Road Van Lanen - end 3300 Chip Seal $0 $23,000 $23,000 Total $0 $23,000 $23,000 * 2020 Bay Settlement Road reconstruct K. Bellin Women s Half Marathon October 8, 2016: Discussion: See Board Packet handout: Van Lanen provided an update. The Town roads involved are Nicolet Drive, Point Comfort Road, Anapaula Lane, Esther Lane, Renier Road, and Bodart Road. The organizers notify the property owners of this event. They also coordinate with the Brown County Sheriff and public officials. The Town Board did not have a problem with the event. MOTION (M ) JACOBS/VAN LANEN to allow the Bellin Woman s Half Marathon on October 8, 2016 through Town Roads. Vote: Aye-5, No-0. Carried. L. Take action on Resignation Letter from Jeff Zlatohlavek: Van Lanen read the resignation letter, his resignation will take effect on August 23, The Town Board complimented Jeff on all of his hard work for the Town. The Town Board agreed to appoint someone to replace instead of a special election. Zlatohlavek thanked the Board. MOTION VAN LANEN/HARRIS to accept Jeff Zlatohlavek s resignation letter effective August 23, 2016, to be appointing someone to complete his term ending April Vote: Aye-5, No-0. Carried. 7. Communications by Clerk/Engineer and Economic Development Coordinator (No action): A. Clerk/Treasurer John Roth: 1. Worked with Al Herrman and Dave Cerny in regard to the Consolidation project. Attending meetings. 2. Filed quarterly payroll reports. 3. Preparing for the August 9, 2016 election, going to try to split the poll books Recycling Grant Application completed and submitted 5. Complaint about the Highway 54 project, not being able to access to his house.

5 6. Request for a Town/Utility Credit Card: would we want to pay $250 per year for crime policy? Need to do a policy... talk to the Water Utility about the need, who is going to be in charge of this B. Town Engineer Scott Brosteau: Sussex Road is mostly done. Need for $5862 to fill next to the shoulder, so the ditch edge will not be so steep. We would only be $112 over on the project budget. The Board stated to do the change order. Van Lanen Road: DeGroot received the bid for the culvert replacements, to be done this year. C. Economic Development Coordinator/Planner Dave Cerny: County Ordinance is proposed regard funding for road projects (less financial support for urban roads), the County is holding meetings. Speed complaints on Agamaite. Speeding, lots of traffic, and trucks on Church Road County is re-writing Shoreland Ordinance (by DNR order) maximum 60% impervious surface, effective October 1, 2016 Property owner on Bay Settlement Road: tree in right-of-way that is dying, Van Lanen to look at. Rebecca Ann: drainage/pavement issue, need to patch the road (the Board agreed). 7. Reports from Town Officers/Committees/Commissions: A. Chairman Mike Van Lanen: thank you from the Spielmanns for the UWGB scholarship in honor of their son. B. Supervisor Ken Jacobs: speeding and traffic, car accident on County K and the Highway, the traffic was re-routed onto Van Lanen Road. Complaint about the condition of Van Lanen Road; ditches are finally cut C. Supervisor Colleen Harris: Nothing to report. D. Supervisor Jeff Zlatohlavek: Thanks for a great eight years on the Town Board E. Supervisor Charles Bouche: Nothing to report 8. Treasurer s and Clerk s Financial reports: Balances as of August 02, 2016: (no July Brown County Highway bill yet) MOTION (M ) JACOBS/BOUCHE to approve the Clerk s and Treasurer s reports (see below) and to pay the bills (Vouchers # ET through ET , # ) totaling $99, Vote: Aye-5, No-0. Carried. The breakdown in the following funds: Balance on hand as of August 02, 2016 is: Baylake Checking (Town s portion of Pooled Cash): 13, Baylake Money Market: 248, (part of fund balance/reserve) 20, Reserved for Parkland Acquisition 37, Reserved for Sussex Road Paving 25, Reserved for Computer/IT/System Upgrades Denmark State Bank 1 Year CD 100, (part of fund balance/reserve) Denmark State Bank 2 Year CD 100, (part of fund balance/reserve) Bank First National 2 year CD 184, Reserved for 2018 Fire Truck Purchase (Stadium Sales Tax $$) Nicolet Bank RE Tax 202, (remainder of 2016 Town s share of Tax collections) Total: 930, We, the undersigned members of the Town Board of the Town of Scott, Brown County do hereby approve: Vouchers #ET through ET ; # of $99,305.04, the breakdown in the following funds: Town General Fund: $60, Plus Check #5068 to Scott Sanitary $32,866.66) Scott Water Utility: $ 3, (more checks to be processed at their meeting next week) Storm Water Utility $ 2, Scott Sanitary Dist. $ 0.00 To Balance Out Pooled Cash: Bank Transfer from the Town General Fund 100/Checking Account/Pooled Cash to the Scott Water Utility 601/Checking Account in the amount of net $30, (Dep. $34, subtract Exp. $3, and subtract JE s $725.01) Bank Transfer from Storm Water Fund 602/Money Market to Town General Fund 100/Checking in the amount of net $3, (Dep. $ subtract Exp. $2, and subtract $ JE s) Town General Fund 100/Checking Account Check #5068 $32, into the Scott Sanitary District in the amount of net $32, (Dep. $32, subtract Exp. $0.00 and subtract JE s $454.00). 9. Discussion and action on specific Town Board Notice and Agenda for next meeting: August 18 Plan Commission September 13 Town Board August 9 Election 10. Meetings/Adjournment: MOTION JACOBS/ZLATOHLAVEK to adjourn. Vote: Aye-5, No-0. Carried. Meeting Adjourned at 7:50 P.M. John Roth, Clerk/Treasurer