RAPHO TOWNSHIP BOARD OF SUPERVISORS MINUTES NOVEMBER 1, 2018

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1 The Board of Supervisors met at the Township Office Building for their regular meeting on November 1, 2018, 7:30PM with Lowell Fry, Jere Swarr & Duane Martin present. The meeting was called to order by the Chairman and followed with the Pledge of Allegiance. The minutes of the October 18 th Meeting were distributed. Mr. Martin made a motion to approve the Minutes as presented; second by Mr. Swarr. All voted in favor. Jonathan L. Smith and Holly L. Smith, both of 2235 Meadow View Road, were sworn in as Mastersonville Fire Police by Mr. Fry. Mr. Fry thanked them for their dedication to the community. PUBLIC COMMENTS - None CHAIRMAN S COMMENTS - None PLANNING Hearing to consider petition by M5v2 LLC to rezone 38.2 acres from the Mixed Use Commercial Zoning District to the Industrial Zoning District, to increase maximum lot coverage in the Industrial Zoning District, and to reclassify Strickler Road as a Collector Street - Ordinance Mr. Fry explained the process of the hearing. Township Manager Sara Gibson confirmed the hearing has been advertised and the property was posted. Mr. Fry called the hearing to order. Sandy Kime of ELA Group and Jay Gainer of M5v2 LLC reviewed the plan for the 38.2 acres located between Sheetz and 283. The two lots will eventually be combined into one lot. This phase shows 75.3% lot coverage. Mr. Gainer said the tractors and equipment that will be brought to the site for repair will be parked behind the building. The new equipment will be displayed along Strickler Road and 283. There was some discussion on the amount of parking, including employee parking, that will be required. That will be finalized in the Land Development process. Mr. Kime and Mr. Gainer feel that they will be able to comply with the signage regulations. Mr. Swarr made a motion to close the hearing; second by Mr. Martin. All voted in favor. Mr. Martin made a motion to approve Ordinance to rezone 38.2 acres from the Mixed Use Commercial Zoning District to the Industrial Zoning District, to increase maximum lot coverage in the Industrial Zoning District and to reclassify Strickler Road as a Collector Street; second by Mr. Swarr. All voted in favor. FINAL APPROVAL: Final Lot Add-On and Land Development Plan for Pennstro Leasing, LLC # Auction Road Harbor Engineering, consultant The applicants, Z Team Limited Partnership, propose to combine two lots and develop the subsequent acre property for an expansion of their business to the adjacent 1976 Auction Road lot. The 1840 Auction Road property had previously been developed for an automotive reconditioning service. The buildings for the automotive reconditioning business would be demolished or renovated as part of this project, and a new 10,940 square foot building would be constructed. The property is located in the Industrial Zoning District, and would be served by on-lot water and sewer. Modifications:

2 SUBDIVISION AND LAND DEVELOPMENT ORDINANCE A. Section 305 Preliminary Plan Processing The applicant has requested a modification of the requirement to process a preliminary plan and in the alternative, proceed directly to final plan. modification based upon the justification provided with the condition that the applicant satisfy all preliminary and final plan requirements to the satisfaction of the Township. B. Section Existing Features The applicant has requested a modification of the requirement to show significant features within 200 feet of the property lines and in the alternative, has shown features directly adjacent to the proposed improvements. C. Section Access Drive General Standards The applicant has requested a modification of the requirement to the design standards for access drives including width, construction materials, and separation from the property line, in the alternative, the applicant is proposing an 11-feet wide, stone access drive with a minimum 4-feet separation from the property line. D. Section 605.H Vehicular Parking Facilities Lighting The applicant has requested a modification of the requirement to provide lighting at parking areas, main entrances and exits, in the alternative, the applicant is proposing to utilize the existing pole light and building exterior lighting. modification request based upon this use and the justification provided with the condition that any change in use require a lighting plan that meets the applicable lighting requirements. E. Section K, C Landscape Plan, Commercial Landscaping (Request revised this submission) The applicant has requested a modification of the requirement to provide a landscape plan and landscaping and screening around the perimeter of all commercial parking areas and mechanical equipment. In the alternative, the applicant is proposing natural grade separation and existing vegetative screen and adjacent use of similar nature. F. Section Refuse Collection Stations The applicant has requested a modification of the requirement to provide a refuse collection station, in the alternative, the applicant is proposing shared use of the facilities at 1976 Auction Road. modification request based upon the justification provided with the condition that an agreement for shared facilities be provided and the future location be depicted on the plans in the case of sale of the adjoining property. G. Section Curbing (New Request This Submission) The applicant has requested a modification of the requirement to provide curbing along Auction Road and interior parking lot landscaping islands. In the alternative, the applicant is proposing to provide curbing for the entrance radii. modification request based upon the justification and alternative provided. STORMWATER MANAGEMENT ORDINANCE A. Section E Infiltration Testing Notification The applicant has requested a modification of the requirement to notify the Township 24 hours prior to conducting infiltration testing. In the alternative, the applicant acknowledges that the testing was done in 2016 prior to their knowledge of the requirement and proposes all required retesting to include the notification. modification request based upon the justification provided and with the condition that post-construction infiltration testing shall be performed and that the Township shall be notified at least 24 hours in advance of the testing.

3 Conditions: ZONING 1. An access and maintenance agreement, in a recordable form acceptable to the Township, needs to be provided for the shared access drive ( 507). 2. An Hours of operation and maintenance plan needs to be submitted in accordance with Article 9 ( 604.R.8). SUBDIVISION AND LAND DEVELOPMENT 1. The applicant needs to verify that field run topography has been provided for all areas of proposed earth disturbance ( A.3). 2. The date, final action and conditions of approval by the Board of Supervisors on any approved modification requests needs to be included on the plan ( J). 3. The replacement sewage absorption area note needs to be included on the plan ( M, N, 611.C.2, 611.C.3, 611.C.4.b). 4. All certificates need to be completed prior to recording the plan ( 403.5). 5. Evidence of review by emergency service providers needs to be provided ( A). 6. A wetlands study needs to be provided ( E, 408.4). 7. Financial security, in the amount of $ 545,734.00, which includes the required ten (10) percent contingency, and a financial security agreement need to be provided ( E, F, 501). 8. The Township needs to determine if truck turning movements need to be provided to demonstrate that the largest anticipated vehicle to access the site can enter and exit the facility in a safe manner without encroaching on the opposing lanes of traffic on Auction Road and maneuver around the building and proposed parking areas. STORMWATER MANAGEMENT 1. An ownership and maintenance program, in recordable form suitable to the Township, that clearly sets forth the ownership and maintenance responsibility of all temporary and permanent stormwater management facilities and erosion control facilities needs to be provided ( C, 601). 2. The basin shall permit draining the rate control volume within 24 hours, exclusive of BMP storage ( ). Basin B is designed to rely on runoff filtering through the amended soil and out the underdrain for rate control purposes. Based on the information in Appendix C, the dewatering time is estimated to exceed 50 hours. 3. Unless a modification is requested, volume controls need to be provided ( 506). The stormwater management design has been revised to include a clay liner in the basin and remove the opportunity for infiltration. In lieu of infiltration, water quality measures appear to be proposed in the basin. Supporting water quality calculations such as Worksheets 12 and 13 will need to be provided. 4. The impervious and pervious acreages listed in Table 5 of the report appear to be switched for DA B to Basin B. 5. Based on the revised design, Worksheet 5 in Appendix G needs to be updated to delete the reference to volume credits for infiltration beds and revise the reference and volume credits for an infiltration basin. 6. If a note has not already been provided, the plan needs to indicate that the basin discharge pipe shall include watertight joints ( d.5). There was some discussion on Subdivision and Land Development Condition 7 concerning the amount of financial security needed. Kent Weaver of Harbor Engineering said he had figured costs that should not have been included when determining the financial security amount. There was also discussion on Subdivision and Land Development Condition 8. Mrs. Gibson said this condition has been looked at several times. Mr. Fry asked them to test the truck movements turning to determine if it is possible to not encroach the opposing lane of traffic when exiting the facility. Mr. Martin made a motion to approve the Final Lot Add-On and Land Development Plan for Pennstro Leasing LLC # at 1840 Auction Road with the modifications and conditions as listed with the exception of Subdivision and Land Development Condition 7, determining a financial security amount that is agreeable to the staff, township engineer and applicant; second by Mr. Swarr. All voted in favor. Mr. Martin made a motion to approve the request for an extension to December 21, 2018 for the Taco Bell Land Development Plan #18-356; second by Mr. Swarr. All voted in favor.

4 Mike Lusaitis of Steckbeck Engineering and Melvin Petersheim representing Elam Blank and the Sporting Valley School addressed the Board regarding the stormwater issues at 803 South Colebrook Road. Mr. Petersheim said the previous liaison representing the school failed to communicate to the Blanks that the proposed solutions to the stormwater issues would result in loss of farm land. Mr. Lusaitis reviewed 2 proposals with the Board. The first one involves installing a swale on the farm and the second one would run the water to the other side of South Colebrook Road. Mr. Petersheim prefers running the water to the other side of South Colebrook Road and said that the owners of the land on that side of the road have no problem with giving easements. At this time he does not have written consent from either of those property owners. The Board said they are receptive to the second proposed plan but need to see signatures from the land owners that it would affect. Mrs. Gibson asked what their timetable is. She said the school's attorney had told her previously that the problem would be dealt with by November 15, Mr. Fry said he would like to see a formal plan from the Blanks by the first meeting in January Mr. Petersheim said he could complete the project by June 1, OLD BUSINESS Township Engineer Proposals - The Board has received proposals from 5 engineers interested in being appointed township engineer. There was some discussion on what each company specializes in. Jim Caldwell from Rettew Associates and Michael Bingham of ARRO were in attendance and addressed the Board. Mr. Swarr made a motion to instruct the staff to schedule interviews for the Board with Rettew Assciates, ARRO and Spots, Stevens & McCoy; second by Mr. Martin. All voted in favor. Draft 2019 Budget - Phil Colvin brought the recommendation from the Fire Advisory Council to the Board asking for a 3.9% overall increase to the fire companies operating expense funds. Mastersonville Fire Company would receive a 15.7% increase, Fire Department Mount Joy would receive a 1.9% increase and Manheim Fire Department would receive a 6.9% increase. Mr. Colvin said that Fire Department Mount Joy and Manheim Fire Department feel that Mastersonville needs a larger percentage increase due to their building project and the fact that Mastersonville relies only on contributions from Rapho Township and Mount Joy Township. He also feels that Mastersonville seems to have the need to do many more fund raisers than the other fire companies and the others would like to help them reduce that number. Mr. Swarr said he appreciates the team work that is displayed by all three fire companies. Mr. Martin asked Mr. Colvin if he feels the trend of a higher increase to Mastersonville will even out in future years. Mr. Colvin said he cannot speak for the future. Mr. Swarr appreciates the time the Fire Council put into the recommendation. Mrs. Gibson reviewed the proposed changes in the Capital Projects since the previous meeting. She explained that these changes would draw on the reserves. Mr. Fry said he is okay with using the reserves for road projects but doesn't like using them for equipment purchases. It was decided to remove the vehicle fund from the capital projects. Mrs. Gibson explained that the proposed budget does not include an increase to the fire companies. Mr. Fry said he feels the Board should take the recommendation of the Fire Council to increase the contribution to their operating funds. Mr. Swarr said he does not have a problem with the total of $19,000 increase to the fire companies. Mr. Martin said he has a problem with the way the Fire Council is splitting between the three fire companies the proposed increases, but feels it is up to the Fire Council to make that recommendation. Mrs. Gibson said she will include the 3.9% overall increase. Mrs. Gibson recommended an increase in the yard waste key fobs due to the increase in cost to dispose of the yard waste. She recommended going from $5/year to $10/year for residents and an increase from $100/truck to $200/truck for commercial. Mr. Martin said he is fine with increasing the residential cost to $10 but feels that there should be a greater increase for commercial. He recommended the possibility of the fee counting toward 20 loads and then having to pay $200 for another 20 loads and so on. Mrs. Gibson also reviewed the

5 2019 calculations for trash/recycling revenue and expenditures. The current contract with Penn Waste will expire June 30, NEW BUSINESS There was discussion on implementing a false alarm ordinance. Mrs. Gibson distributed a sample ordinance from Mount Joy Borough. They issue permits for alarms. Chief Joe Stauffer told Mrs. Gibson he is comfortable with using the state code for enforcement when someone is abusing the system by having a malfunctioning alarm. The Board will continue to research this topic. The October 2018 Tax Collector's Report was distributed and reviewed. CORRESPONDENCE Manheim Library Director s September report Lancaster County District Attorney 3 rd Quarter Drug Task Force Report Paul & Sandy Brubaker Letter of thank you for help from John Haldeman and the Road Crew West Hempfield Township newsletter Mount Joy Township newsletter LCPC Review of Zoning Ordinance Text Amendment LCPC MJ Borough Proposal for Farmview Ln and Donegal Springs Rd. Northwest EMS Annual report, audit, and request for funding LCPC Plan Review for Lowell & Debra Brubaker property on Strickler Rd. Milanof-Schock Library Director s September report Manheim Borough Security, traffic and crowd control requests for the Santa Run APPROVAL OF THE DISBURSEMENT LIST - Mr. Martin made a motion to approve the disbursement list and pay the bills; second by Mr Swarr. All voted in favor. Mr. Martin made a motion to approve a transfer of $62,000 from the General Fund to the Capital Reserve Fund; second by Mr. Swarr. All voted in favor. Mr. Swarr made a motion to approve the Mastersonville Fire Police to assist at the Santa Run in Manheim on December 1, 2018; second by Mr. Martin. All voted in favor. This request came in after the agenda was printed. There being no further public business or public comments the meeting adjourned at 9:26PM. Respectfully Submitted, Melva J. Kready Recording Secretary