MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE R.M. OF ST. ANDREWS HELD TUESDAY, JULY 8, 2014 AT CLANDEBOYE, MANITOBA

Transcription

1 MINUTES OF THE REGULAR MEETING OF COUNCIL OF THE R.M. OF ST. ANDREWS HELD TUESDAY, JULY 8, 2014 AT CLANDEBOYE, MANITOBA Attendance: Mayor Forfar, Councillor Ataman, Councillor Keryluk, Councillor Garvie, Councillor Boch and Councillor Hunt. Regrets: Deputy Mayor Krasnesky Administration: Sue Sutherland, C.A.O. and Deb Murphy, Assistant C.A.O. A. CALL TO ORDER Meeting called to order at 1:04 p.m. by Chair Mayor Don Forfar. B. OPENING PRAYER Opening prayer was read by Councillor Boch C. ADOPTION OF AGENDA Res. ( ) Moved by: Councillor Boch Seconded by: Councillor Garvie Resolved that Council adopt the agenda, as presented. D. ADOPTION OF MINUTES 1) Draft June 24, 2014 Council Meeting Minutes Res. ( ) Moved by: Councillor Garvie Seconded by: Councillor Ataman Resolved that Council adopt the June 24, 2014 Council Meeting Minutes, as amended. E. DELEGATIONS - Administration summarized the grant information for Little Britain Community Club and Hall. F. COMMITTEE REPORTS Transportation Services - Councillor Keryluk - Gravelling was finished this past Friday and dust control will be starting tomorrow. - Discussion ensued on the boundary drainage problem at Lockport Road and the RM of Rockwood. Rockwood changed their drainage system and now the water flows down Lockport Road causing flooding in the area. The two Lockport residents that flooded want some diking done. The drainage problem also caused issues on Calder Road and Juniper Lane. Discussion ensued. To alleviate the problem, St. Andrews Public Works went out with the RM of Rockwood to help remove a large culvert and install a smaller one.

2 Page 2 to July 8, 2014 Council Meeting Minutes - There has been a request to add culverts along Cloverdale Road as well as a request spray Greenwood Drain and along Cloverdale Road. Some of these culverts on Cloverdale Road are within the City of Selkirk s boundary. The size of five or six culverts may need to be increased along Cloverdale Road. - An advertisement for a Public Works Operator was posted and it seems some current RM staff have applied for it. There is a need for someone fully skilled to take over. Discussion ensued on what the RM requires in this position. Councillor Keryluk will discuss this position with the Director of Operations. There has been a lot of cross training happening within the Public Works Department. - The RM property on Brimacombe Road is being cleaned up and sloping of the pits will occur. Administration gave directions to Public Works to clean up the property and will look into where the scrap is going and who is getting paid for it. Discussion ensued on the storage yard scrap and how the information was communicated to Staff. - Concerns were stated about the amount of money spent towards flooding event and who authorized it. Administration will set up a meeting regarding this situation. Discussion ensued on the communication between staff during holidays and who is responsible for maintaining the budget for emergencies. - A letter was received about Ford crossing, which is 1 mile west of Highway 8 and Wavey Creek Road. The RM would like to work with the Province on this, and the letter will be forwarded to the landowners and they will forward it to W ater Stewardship. - Councillor Hunt received a call from two farmers on Highway 9 near Winnipeg Beach about drainage issues. The Director of Operations called Mr. Shipley who stated that the RM needs to lobby our MLA. A file should be created to record when there are drainage issues. Councillor Keryluk will contact MLA Peter Bjornson on this topic. A. W astewater System - There is no response from the Municipal Board yet for Pruden Avenue Sewer project. - An application has been prepared for the South St. Andrews sewer project. - A meeting has been set with the City of Selkirk on the services for Breezy Point. - The RM has a draft agreement with the City of Winnipeg for sewer service. - Selkirk needs to place pipes in the RM ditches to pipe water. There is a Water Committee meeting on July 22 at 9 a.m. at Council Chambers. Building Committee - Councillor Keryluk - Contempora Steel is getting ready to work on the doors at the South Fire Hall and Matlock.

3 Page 3 to July 8, 2014 Council Meeting Minutes Recreation and Culture - Mayor Forfar - A meeting was held with the Recreation Director last week and a recreation report is forthcoming. - Discussion ensued on the grants that have been applied for, the funds received and what funds are waiting to be received. - Mayor Forfar and Councillor Garvie met with the St. Andrews Executive of the St. Andrews Community Club and a brief summary of the meeting was provided. A brief summary of the Recreation Director job description was provided during this meeting and needs to be reviewed by Council. There is also a need for a person to help manage and operate the programs. Councillor Ataman abstained from this discussion and resolution. - The grant for the St. Andrews Community Club was contingent upon more information. The St. Andrews Community Club felt that the Executive should meet with Council a couple of times a year. Res. ( ) Moved by: Councillor Garvie Seconded by: Councillor Keryluk Resolved that Council approve release of the 2014 operating grant in the amount of $50,000 for the St. Andrews Community Club. - A summary of the amount of the operating grant paid out to date for the Rectory/Heritage was given. It was determined that the operating grant for the Rectory will be paid out as per other organizations and that they will need to submit financial reports to receive the funds. The hydro and telephone/internet bills will be transferred to them for payment. An accountant s review of the financials for the Rectory/Heritage for the year 2013 is needed. Councillor Keryluk will speak to Russ Paradoski to see about getting this done. Protective Services - Councillor Ataman - The roof has been repaired at the South Fire Hall. - An was received on an issue at Matlock Fire Hall with their First Responders. The situation was summarized and discussion ensued. It was suggested that the Chair of Protection Services meet with the First Responders involved. This will be further looked into. - Both Clandeboye and Matlock Fire Halls were called to Breezy Point on Canada Day for water rescue. The need for something to be done about Breezy Point Road was mentioned to MLA Peter Bjornson. This will be discussed at the next meeting with him. It was suggested that a bill be sent to the Province for this water rescue. - Administration sent out a report of firefighter years of service for pay out.

4 Page 4 to July 8, 2014 Council Meeting Minutes - Mayor Forfar received an on July 1st from R. Anderson asking for a state of emergency to be called. He discussed this with the Emergency Coordinator and checked with the municipal office to see if any calls had been received. It was determined that it was not necessary to call an emergency. A state of emergency does not need to be called to submit a DFA claim. Further discussion ensued on why residents were not evacuated and the height of the water over July 1st. Land Use Planning and Development - Councillor Boch - New planning reports were received from Red River Planning. - Discussion ensued on the Municipal Board s upcoming Hearing, Red River Planning Staff s proposed presentation and Administration s presentation. - Planning is in support of Council s approval for the Liss Road application. Governance and Personnel - Councillor Garvie - No report. Environmental Health - Councillor Hunt - The next environment meeting will be held on Thursday at 8:30 a.m. at the Airport. - A lot of complaints have been received about mosquitos and that the RM does not fog. The Weed Board does larviciding of settlement areas. - The Director of Operations will be speaking to a tree cutter to help with Dutch Elm Disease program. Finance - Deputy Mayor Krasnesky 1) May 31, 2014 Revenue and Expenditure Report Res. ( ) Moved by: Councillor Ataman Seconded by: Councillor Keryluk Resolved that Council approve the May 31, 2014 Revenue and Expenditure Report, as presented. Safety Committee - Councillor Keryluk - No report. Res. ( ) Moved by: Councillor Garvie Seconded by: Councillor Ataman Resolved that Council receive the above noted reports on behalf of each committee. G. EXTERNAL COMMITTEE REPORTS Councillor Hunt - No report.

5 Page 5 to July 8, 2014 Council Meeting Minutes Councillor Ataman - No report. Councillor Boch - As per indemnity report. Councillor Keryluk - There will be a meeting on Thursday at 6 p.m. for Selkirk & District Handibus. At the meeting there will be a discussion on the City of Selkirk s proposal to move into their transit office. Councillor Garvie - As per indemnity report. Mayor Forfar - June 25 - Attended the Gordon Howard Annual General Meeting. - June 25 - Attended the Regional Health Authority Meeting. The items discussed and those in attendance were summarized. - June 30 - The Gaynor Family Regional Library Executive and Municipal representatives met to discuss handling funds for the Interlake Tourism Association. They met again on July 1 as the library is concerned that this is a high maintenance group and that the hours may exceeded the $1,200 fee for service. An agreement has been put forward for one year. - July 1 - Mayor Strang and Mayor Forfar attended Canada Day at West St. Paul. - July 7 - Attended Gaynor Family Regional Library meeting. The April 26 Board Minutes, May 2 Special Meeting Minutes with Financial Statements and the 2013 Annual Report was given to Administration. - Discussion occurred on municipal membership in the Interlake Tourism Association and a breakdown of the costs. - Submitted Aquavist information package. Res. ( ) Moved by: Councillor Garvie Seconded by: Councillor Ataman Resolved that Council receive the reports on behalf of each external committee. H. CORRESPONDENCE Action Items A. Funding Requests B. Meetings, Conferences, Conventions and Seminars C. Other 1) A.R.M. Annual Charity Golf Tournament - August 7, 2014 in Selkirk Res. ( ) Moved by: Councillor Hunt Seconded by: Councillor Boch Resolved that all members of Council and Administration be entered into the Association of Rural Municipalities Annual Charity Golf Tournament which is being held on August 7, 2014 in Selkirk.

6 Page 6 to July 8, 2014 Council Meeting Minutes 2) Selkirk Food Bank - Charity Golf Tournament - August 20, 2014 in Selkirk Res. ( ) Moved by: Councillor Keryluk Seconded by: Councillor Garvie Resolved that one team be entered into the Selkirk Food Bank s Charity Golf Tournament which is being held on August 20, 2014 in Selkirk. Information Items As per information items #1-11 as listed on the agenda. Res. ( ) Moved by: Councillor Boch Seconded by: Councillor Garvie Resolved that Information Items #1-11 as listed on the agenda, be received as information, unless otherwise resolved. I. MUNICIPAL ADMINISTRATION 1) Public Works Shop Addition - Phone and Computer Service - Resolution Res. ( ) Moved by: Councillor Keryluk Seconded by: Councillor Garvie WHEREAS the Public Works Shop addition requires telephone service and connection to the main computer server; and, WHEREAS an estimate of $3, plus applicable taxes for materials and labour has been received from MTS for this work; and WHEREAS the cost of connection to the main computer server for materials and labour is $2, plus applicable taxes as provided by MicroAge Manitoba; THEREFORE BE IT RESOLVED that Council authorizes this work to proceed and that payment be issued upon completion. J. BY-LAWS AND POLICIES - None. K. OLD/UNFINISHED BUSINESS - Discussion ensued on the easement for Centra Gas at Highway 9 and Bowser Road for a new gas pipeline.

7 Page 7 to July 8, 2014 Council Meeting Minutes Res. ( ) Moved by: Councillor Boch Seconded by: Councillor Hunt Resolved that the Rural Municipality of St. Andrews signing authorities are authorized to sign the sign the easement agreement EAS with Manitoba Hydro. L. NEW BUSINESS - Continued resurfacing improvements will be done on Highway 9 next year. Res. ( ) Moved by: Councillor Boch Seconded by: Councillor Garvie Resolved that the donations of $200 to CancerCare Manitoba and $100 to the Winnipeg Humane Society be made in memory of Jeffrey Pronishen. - There is a Tile Drainage Summit held by Red River Basin Commission on July 30th in Winkler. Res. ( ) Moved by: Councillor Garvie Seconded by: Councillor Hunt Resolved that the Chair of the Building Committee and the Director of Operations attend the Tile Drainage Summit on July 30 in Winkler, Manitoba. - The Devil s Lake Tour on July 25th has been confirmed and will go ahead as scheduled. Break: 2:35 p.m. Reconvene: 6:00 p.m. M. 6 P.M. - PLANNING AND RELATED DELEGATIONS Matthew Fitzgerald and Jennifer Lim present from the Red River Planning District. By-Law 1) Zoning By-Law Amendment No Public Hearing - 2nd and 3rd Reading Res. ( ) Moved by: Councillor Garvie Seconded by: Councillor Ataman Resolved that Council hereby open the Public Hearing for Zoning By-Law Amendment No

8 Page 8 to July 8, 2014 Council Meeting Minutes - This hearing will amend the industrial bulk table to reduce the minimum site width from 200 feet to 100 feet and the minimum site area from 60,000 square feet to 30,000 square feet. - There were no concerns or objections from commenting government agencies. - The Development Plan Policy #6, #11 and #14 are to be observed and were read out for information. - The Secondary Plan pertains to all infill sites that are to be provided to reduce the development footprint of the study area and to make the most efficient use of the space available. - As per the Zoning By-Law the M1 General Industrial Zone provides for a limited range of low impact industrial uses dominantly within wholly enclosed buildings, including landscaped industrial parks and accessory outside storage. The permitted uses and conditional uses were reviewed. - The purpose of the Zoning By-Law is to reflect a minimum lot size and width that is more conducive to the General Industrial Zone. Approval is recommended. Res. ( ) Moved by: Councillor Keryluk Seconded by: Councillor Garvie Resolved that Council hereby close the Public Hearing for Zoning By-Law Amendment No Res. ( ) Moved by: Councillor Boch Seconded by: Councillor Hunt Resolved that Council give second reading to Zoning By-Law Amendment No. 4256, as presented. Res. ( ) Moved by: Councillor Boch Seconded by: Councillor Ataman Resolved that Council give third reading to Zoning By-Law Amendment No. 4256, as presented. 2) Zoning By-Law Amendment No rd Reading - The amendment will rezone the southern third part of the property from A80 Agricultural General to SR Seasonal Residential.

9 Page 9 to July 8, 2014 Council Meeting Minutes - An Appeal Hearing was held on June 18 and the Planning Board confirmed the by-law. Res. ( ) Moved by: Councillor Boch Seconded by: Councillor Keryluk Resolved that Council give third reading to Zoning By-Law Amendment No. 4199, as presented. 3) Zoning By-Law Amendment No rd Reading - This amendment will establish Planned Unit Development as a Conditional Use under the RR Rural Residential Zone. - A Public Hearing was held by Council at their August 2, 2013 meeting. - An explanation and example was provided on the difference between a subdivision layout and a Planned Unit Development layout. - An Appeal Hearing was held on June 18 and the Board supported Zoning By-Law 4234 but recommended that the Planned Unit Developments adhere to the land use and any density restrictions of the subject zone. Res. ( ) Moved by: Councillor Keryluk Seconded by: Councillor Hunt Resolved that Council give third reading to Zoning By-Law Amendment No. 4234, as amended. Conditional Use Applications 1) Conditional Use No Centra Gas - This Conditional Use will allow a Public Utility in the A40 Agricultural Limited Zone.

10 Page 10 to July 8, 2014 Council Meeting Minutes - The application was heard on June 10 and the Public Hearing was held with the application tabled pending a meeting to be facilitated by the municipality with the applicant and residents in attendance at the meeting. - A list of questions on the proposal were submitted by C. Wor (10 Young s Crescent) with a reply from Mr. Wankling from Manitoba Hydro. - Jennifer Lim, Planner, confirmed that only new information can be dealt with at today s hearing. - The applicant attended the meeting with the residents and was agreeable to the conditions discussed. A summary of the meeting and conditions was given. Administration stated the meeting was held Thursday with three residents and a representative from Centra Gas. The residents were agreeable to the Development Agreement which included the installation of lighting, a gate, tree buffer and fencing, if necessary. - C. Wor was concerned over gas line breaks and safety procedures. The protocol for an emergency situation was reviewed. Res. ( ) Moved by: Councillor Hunt Seconded by: Councillor Garvie WHEREAS Owners Herman Daniel Bush and Carol Ann Harvey / Applicant Centra Gas have made application for Conditional Use No for the premises described as Outer Two-Mile Lots 52/53, Parish of St. Andrews (445 Liss Road), To allow a Public Utility - Natural Gas Valve Station housed in a metal clad shed in the A40 Agricultural Limited Zone. NOW THEREFORE BE IT RESOLVED that Conditional Use No be hereby approved by Council with the following conditions: 1) Applicant/Owner obtains all required permits from the Red River Planning District. 2) The Conditional Use for the establishment of a Public Utility is limited to the Natural Gas Valve Station and utility shed, to be operated and maintained by the applicant/property owner as proposed within this application. 3) Applicant/Owner to enter into a Development Agreement with the Municipality to address such items as, but not necessarily limited to, landscape design, fencing, security gate at driveway, lighting (direction to be west facing) and other items deemed necessary. Subdivisions 1) Proposed Subdivision No. S Centra Gas - This application is for a 1 lot subdivision where the residual lots will have a shared title. - It is physically divided by the Bruneau Drain and Manitoba Hydro Transmission Line Corridor.

11 Page 11 to July 8, 2014 Council Meeting Minutes - The agency comments and conditions were reviewed and a variation will be required. - C. Wor asked if there is an odor released when the valve is checked. She was informed that the released ventilation is natural gas and is only released a few times a year. It is only within ten feet of the valve that there could there potentially be a smell. - C. Wor is concerned about the salability of her land and asked if Council has considered changing the Development Plan requirements. Council stated that they review the Development Plan every five years and view four acre lots as a good buffer between Agricultural and Residential land. The Province will not allow Council to include this change in the Development Plan. Res. ( ) Moved by: Councillor Garvie Seconded by: Councillor Ataman Resolved that Proposed Subdivision No. S (Centra Gas Manitoba Inc. / Bush & Harvey) be hereby approved by Council with the following conditions: 1) Applicant/Owner submits confirmation in writing from the Chief Administrative Officer of the R.M. of St. Andrews that: a) Taxes on the land to be subdivided for the current year plus any arrears have been paid or arrangements satisfactory to Council have been made; b) Any applicable development levies or dedication fees have been paid. 2) Applicant/Owner submits to this office a land description required for both the proposed lot and residual for CT /1, prepared by a Manitoba Land Surveyor or Solicitor, and pre-approved by the WLTO Survey Department. 3) Applicant/Owner obtains all required variation orders. 4) Applicant/Owner complies with Manitoba Regulation 83/ Onsite Wastewater Managements Systems Regulation. 5) Applicant/Owner obtains an engineered lot grade and drainage plan and submits to the Municipality (AudoCAD Version) for review and approval. 6) Applicant/Owner enters into a Development Agreement with the municipality to address items including, but not limited to, drainage, limitation of use on Proposed Lot 1 (Public Utility use as per CU 11, 2014) and other standards deemed necessary by the R.M., if required. 7) Applicant/Owner obtains: a) Joint easement agreement for existing and/or future MTS facilities associated with the subdivision; b) Plan of easement prepared by a Manitoba Land Surveyor as required by The Real Property Act.

12 Page 12 to July 8, 2014 Council Meeting Minutes 2) Proposed Subdivision No. S Konefall - This application is for an 8 lot subdivision with lots ranging in size from 21,780 square feet to 36,285 square feet. The residual lot contains marshland and a water outlet to Lake Winnipeg. - Comments from government agencies were reviewed. The proposal is generally in keeping with the intent of the Development Plan and the Zoning By-Law. A Development Agreement should be required. Approval of the application is recommended and subject to the conditions that were reviewed. - Three letters were submitted to Council from J. and J. Pearson (53 Meadow, Dunnottar), G. Watson (55 Meadow, Dunnottar) and S. Reid (28 Norway, Ponemah). These letters do not oppose this proposal but express three considerations; that Meadow Street remain a dead end street, that there is no undue environmental impact on Lake Winnipeg and, that the RM of St. Andrews provide road maintenance for the roads they use for construction vehicles for the subdivision or fairly reimburse the Village of Dunnottar for road maintenance and servicing. - Mr. Konefall is willing to accept Mr. Reykdal s concern over the sustainability of his pasture land and include notice of it in the Development Agreement which will be registered on each lot. - The engineered drainage and lot plan was reviewed by Water Stewardship. A drainage letter was received from them with comments noting drainage issues in the area. The RM engineer will review the drainage and lot plans and Administration has spoken with the Mayor of Dunnottar. Future drainage will be added in the Development Agreement. Res. ( ) Moved by: Councillor Hunt Seconded by: Councillor Keryluk Resolved that Proposed Subdivision No. S (Konefall) be hereby approved by Council with the following conditions: 1) Applicant/Owner submits confirmation in writing from the Chief Administrative Officer of the R.M. of St. Andrews that: a) Taxes on the land to be subdivided for the current year plus any arrears have been paid or arrangements satisfactory to Council have been made; b) Any applicable Capital Development Fees have been paid. 2) Manitoba Land Surveyor prepares a 9-lot plan (Lots 1-8 as proposed, and Lot 9 being the residual of CT /1) including lot area and width calculations, and confirmation that Crown Land is not involved in the proposal. 3) Applicant/Owner obtains all required variation orders, if required. 4) Applicant/Owner complies with Manitoba Regulation 83/ Onsite Wastewater Managements Systems Regulation.

13 Page 13 to July 8, 2014 Council Meeting Minutes 5) Applicant/Owner obtains an engineered lot grade and drainage plan to address present and future drainage and submits a digital (AutoCAD) copy to the Municipality for review and approval. 6) Applicant/Owner enters into a Development Agreement with the R.M. of St. Andrews to address items including, but not limited to, holding tank placement and commitment to municipal services once available, building type and use restrictions (especially with respect to the Residual Parcel - no residential or land development, except works to maintain and promote marshland habitats and drainage works), Public Reserve, protection of hazard lands, and other standards deemed necessary by the R.M., if required. 7) Applicant/Owner obtains: a) Joint easement agreement for existing and/or future Hydro, Centra Gas Manitoba Inc., and MTS facilities associated with the subdivision; b) Plan of easement prepared by a Manitoba Land Surveyor as required by The Rea! Property Act. 8) Applicant/Owner contacts Canada Post for more information regarding any mail delivery equipment and fee requirements. Contact Brad Cressman, Delivery Planner, Canada Post at (204) ) Proposed Subdivision No. S Wintrup/Kuklica - This was tabled at the last meeting as a meeting was to be scheduled with Manitoba Infrastructure and Transportation regarding access. Only new information on access will be discussed today. Mayor Forfar was not present at the last meeting and therefore will not vote. - Manitoba Infrastructure and Transportation submitted an stating that no highway access will be permitted for this subdivision. The conditions were reviewed. It was asked what length of time will be given for the construction access. That will be up to Highway s discretion. - G. McKenzie (19 Oakfield Dr.) - Understands that the Chair needs to be addressed as Mayor Forfar was not in attendance in May, all information today is new to the Mayor and, therefore, the meeting should be considered open. Discussion ensued on the information provided in previous minutes, how Mayor Forfar cannot vote on this proposed subdivision and residents who have attended previous meetings and are in opposition or in support of this proposal, with comments. - G. McKenzie voiced concerns over the majority of the lots being undersized. Mr. McKenzie looked at other developments in the surrounding area and found of 71 lots only 1 lot was undersized. He suggested that two lots from the proposal be removed, along with a shift in the road, which will allow 18 lots of the appropriate size. Council stated that this change would not greatly differentiate the lot size. - G. McKenzie stated that residents at the South St. Andrews Secondary meeting and workshop did not recommend any variances or smaller lots. The Zoning By- Law allows an in-office variance of 10% and feels that the developer is taking

14 Page 14 to July 8, 2014 Council Meeting Minutes advantage of this. The development was going to be consistent with the Secondary Plan which was defeated. Planning stated that their direction is to continue to work on a Secondary Plan and to involve residents more in the Plan. - G. McKenzie stated that Manitoba Infrastructure and Transportation opted to not attend a meeting with residents and instead responded by to Administration. The residents did not have an opportunity to discuss and submit points in person. - Lance Figfisson, Deputy Minister of Manitoba Transport, is aware of the traffic situation on Highway 9 and agrees there is a problem and that a new subdivision would add to it. Mr. Christianson submitted an to Council stating that if they felt there was a problem they should not approve the subdivision. - There are two funds that are not well utilized but are recommended if the subdivision is approved. The first fund is a 50/50 cost share with the municipality where Highways would have to be approached for a turning lane at Jorheim Drive. The second is a Community Infrastructure Fund that would be 50/50 with the developer. If Council approves the subdivision, a requirement to establish a right turning lane at Oakfield Drive should be required. Regardless of the application outcome, upgrades on Highway 9 are desired. Administration stated the second program is for projects over $100, G. McKenzie stated that he does not think a turning lane would apply with these funds but the he received from Mr. Figfisson indicated that they would consider it. Mr. McKenzie would like the problem resolved at Oakfield Drive. - J. Baron (18 Oakfield Dr.) - stated that there is another access road south of the Development. They have contacted the adjacent owner to use their access instead or to tie this into Lilian Street and Chizick Drive. - Matthew Fitzgerald from Planning stated that the stub roads are going north and south but the landowner to the south is not part of the application so they cannot put conditions on that property. - J. Baron stated that there are a lot of near-miss accidents on Highway 9 and it is not the fault of residents that the Development cannot receive Highway 9 access. Mr. Baron agrees with Mr. McKenzie on his comments and is opposed to the proposal Didiuk (12 Oakfield Dr.) - Is opposed to the proposal and asked if there was a specific criteria as to how long temporary access from Highway 9 would be open. He wants Council to include a condition that temporary access will be there until the structures are built. Planning stated that temporary access is identified for all construction but is subject to Manitoba Infrastructure and Transportation determination as to how long it is to remain available. - K. McKenzie (19 Oakfield Dr.) - Is opposed to the proposal and asked if Council could discuss the drainage plan. Administration stated that the purpose of this meeting is for the Highways issue and the previous meeting was for drainage and there were no concerns on drainage at that time. Before the subdivision is complete the proponents will have to come up with a drainage plan that will be reviewed and approved by the RM s engineer. - K. McKenzie stated that property owners who back onto this subdivision expressed concerns for drainage. The Plan shows no rear swales and shows drainage going to Scott Drain; it seems to be consistent with the new lot grade by-law. Storm water retention, current issues and the future widening of Scott Drain were also discussed.

15 Page 15 to July 8, 2014 Council Meeting Minutes - A. Degner stated that their intention was to always widen the drain which is why the lots are smaller in size. The Development Agreement requirements are up to Council. Storm water retention is for the land not adjacent to the river. - R. Dawson (264 River Road) - Is opposed to the proposal and found it interesting that the drain would be widened. My land will not be used for it Didiuk - As Scott Drive will provide secondary access to the development he asked if there any way to impose a condition of a 40 x 40 fence to provide his corner lot with privacy. The Developer agreed. - J. Baron stated that he would like a privacy fence installed as well with either a 6 foot fence or spruce tree barrier so lights will not been seen through his windows. A. Degner followed on Mr. Baron s point, stating the concern is over the stub road and where the development s lights will be placed. - J. Dawson (5441 Highway 9) stated that he is not developing his land and asked who will pay for Scott and Oakfield Drive to be updated. Council stated that the RM will pay for the updates unless the Developer damages the road. Opposed to the proposal. - K. Ziolkoski and K. Houston (6 Chizick Drive) submitted a letter regarding lot size. - J. Kuklica (274 River Rd.) submitted a letter to Council in support of the application. - B. McGarry (22 Riverside, Wpg.) was in attendance and in support of the proposal. - B. Emery (270 River Road) - was in attendance and in opposition of the proposal. - J. Reuthers (20 Oakfield Drive) - was in attendance for information only. - M. Dottavio (3 Duncan Place) - was in attendance for information. Mayor Forfar abstained from voting. Res. ( ) Moved by: Councillor Garvie Seconded by: Councillor Ataman Resolved that Council hereby close the Public Hearing for Subdivision S Res. ( ) Moved by: Councillor Hunt Seconded by: Councillor Boch Resolved that Proposed Subdivision No. S (Wintrup/ Kuklica) be approved by Council with the following conditions: 1) Applicant/Owner submits confirmation in writing from the Chief Administrative Officer of the R.M. of St. Andrews that: a) Taxes on the land to be subdivided for the current year plus any arrears have been paid or arrangements satisfactory to Council have been made; b) Capital development fees to be paid.

16 Page 16 to July 8, 2014 Council Meeting Minutes 2) Manitoba Land Surveyor prepares a multi-lot plan of subdivision, as proposed, and confirmation that Crown Land is not part of this proposal. 3) Applicant/Owner obtains zoning variances, as required. 4) Applicant/Owner provides a digital copy of the survey plan of subdivision to the R.M., if required. 5) Applicant/Owner obtains, if required: a) Joint easement agreement for existing and/or future MTS/Shaw and Manitoba Hydro facilities associated with the subdivision; b) Plan of easement prepared by a Manitoba Land Surveyor as required by The Real Property Act. 6) Applicant/Owner enters into a Development Agreement with the R.M. to address issues such as, but not limited to, future connection to municipal services, the placement and installation of municipal services along Public Roads (if required at this time), holding tank placement, land drainage, building location standards, construction of a north bound turning lane at the intersection of Oakfield Drive and PTH #9 will be required, construction of a south bound turning lane at the intersection of Jorheim Drive and PTH #9 contingent on approval of grant funding, percentage and time completion of construction to be deemed by the municipality, privacy fences or landscaping options to be determined, and any other item that the R.M. deems necessary. Other issues that will be outlined in the Development Agreement, Scotts Drive to be closed during construction based on the duration of the temporary construction access from MIT. All homes to be constructed within three years of the road construction date. The Development Agreement outline that the developer to provide easement or transfer of 7 metres of land on the north side of Scott Drain Plan 7636 to the RM of St. Andrews. 7) Applicant/Owner provides a digital (AutoCAD) copy of a drainage plan for review and approval by the R.M. of St. Andrews. 8) Applicant/Owner obtains permits from the Highway Traffic Board for proposed construction access onto PTH #9. Contact Michelle Slotin at (204) ) Applicant/Owner obtains a permit from Manitoba Infrastructure and Transportation for the proposed road connection onto PR #238. Contact Kevin Nimchuk at (204) ) Applicant/Owner provides Manitoba Infrastructure and Transportation with the following for review and approval: a) Traffic generation information, which may include a Traffic Impact Study identifying potential highway improvements. Contact Heinz Lausmann at (204) b) Drainage plan to ensure that drainage from this site will not adversely affect the provincial highway system. Contact Warren Borgford at (204)

17 Page 17 to July 8, 2014 Council Meeting Minutes 11) Applicant/Owner contacts Canada Post for more information regarding any mail delivery equipment and fee requirements. Contact Brad Cressman, Delivery Planner, Canada Post at (204) Variation Orders 1) Variation Order No Smederovac/Atkins - This is part of subdivision S and a variance is required. Planning recommends approval as it will complete subdivision requirements. Res. ( ) Moved by: Councillor Garvie Seconded by: Councillor Boch WHEREAS Applicant Cary Smederovac and Owner Sandra Atkins have made application for Variation Order No for the premises described as Lot A, Plan 11387, 104 Calder Road, To vary from: To proposed: Land Use Zoning: RR Rural Residential St. Andrews Zoning By-Law No Site width minimum 198 ft. and site area minimum 1.36 acres Site area: 0.67 acres Site width: ft. Variance required as per condition #3 of Subdivision No. S , where a portion of the subject lot was subdivided to be consolidated with an adjacent lot. NOW THEREFORE BE IT RESOLVED that Variation Order No be hereby approved by Council. 2) Variation Order No Centra Gas - This variation order completes subdivision S and approval is recommended. - C. Wor asked why the drain is to be widened at that designated location and asked if Council had a long term plan. The ditch by her property was deepened so much that she cannot cut the grass. All the developments in the area are by the river and it is the most fertile land. Council stated that this will be the widest part of the drain and additional land is not needed for widening. Res. ( ) Moved by: Councillor Garvie Seconded by: Councillor Keryluk WHEREAS Applicant Centra Gas and Owners Herman Daniel Bush and Carol Ann Harvey have made application for Variation Order No for the premises described as Pt. of the Outer Two-Mile Lots 52/53, Parish of St. Andrews, 445 Liss Road, To vary from: Land Use Zoning: A40 Agricultural Limited Zone

18 Page 18 to July 8, 2014 Council Meeting Minutes St. Andrews Zoning By-Law No Site Area & Site Width The site area and site width requirements in the Agricultural Limited Zone must comply with the respective requirement as per the Agricultural Bulk Table 11, with exception as per , for site area and site width of residual parcels. Site Area Requirement Minimum: 80 acres To: To vary from: To: Proposed Site Area Lot 1: acres Lot 2: 2.53 acres Site Area Requirement Minimum: 300 ft. Proposed Site Area Lot 1: 157 ft. Lot 2: 100 ft. Purpose: Site area variance as per Condition No. 3 of Subdivision File No. S NOW THEREFORE BE IT RESOLVED that Variation Order No be hereby approved by Council. 3) Variation Order Nos Swirskv - These variation orders will vary site width requirements in the Rural Residential Zone for Lots 3, 4 and 5. - The drainage for Lot 4 will be addressed in the Development Agreement as the Variation Order only deals with site width. - W. Kowal (37 Maple Ridge Dr.) - Never received a notice about the variation order. Matthew Fitzgerald from Planning stated the mail out is only for property within 300 feet from the subject lands. Planning will look into what notices were sent out for the subdivision. - W. Kowal has a drainage concern that would like to be addressed. Mr. Swirsky stated that they cannot use the swale behind their property as there is no caveat to clean it. Stantec instead put a separate swale adjacent to it. - J. Froese (39 Maple Ridge Dr.) - The map is not to scale and asked where the road to Maple Ridge is. Mr. Swirsky stated that there was an existing road right of way that they purchased and there is only one lot that will use it as a private driveway. Res. ( ) Moved by: Councillor Keryluk Seconded by: Councillor Ataman WHEREAS Applicant/Owner Edward Swirsky has made application for Variation Order Nos for the premises described as Lots 5/6 & 8, Plan 47689, PTH #9 and Maple Ridge Drive,

19 Page 19 to July 8, 2014 Council Meeting Minutes To vary from: Land Use Zoning: RR Rural Residential Zone St. Andrews Zoning By-Law No Site width minimum 198 ft. To proposed: Lot 3: site width minimum 67 ft. Lot 4: site width minimum 66 ft. Lot 5: site width minimum 88 ft. As per condition #4 of Subdivision No. S NOW THEREFORE BE IT RESOLVED that Variation Order Nos be hereby approved by Council. Mayor Forfar vacated the Chair and meeting. Councillor Boch assumed the Chair. By-Law 1) Zoning By-Law Amendment No rd Reading - This amendment will rezone a property from A80 to RA Suburban Residential Zone. The Public Hearing was held on May 14 and objections were made. An Appeal Hearing was held on June18 where the Board confirmed the Zoning By-Law. Third reading can now be given. - G. McKenzie (19 Oakfield Dr.) - was in attendance against the proposal. Res. ( ) Moved by: Councillor Hunt Seconded by: Councillor Garvie Resolved that Council give third reading to Zoning By-Law Amendment No. 4251, as presented. Subdivisions 1) Proposed Subdivision No. S Forfar - The application is for a 9 lot residential subdivision with a proposed new municipal road to Highway 9 for access and additional north and south access for future developments. The existing lot contains a single family dwelling. - One variance is needed but the proposal is generally in keeping with the Development Plan and Zoning By-Law. Government agency comments were reviewed. Manitoba Infrastructure and Transportation will require shoulder paving and Hydro and MTS require easements. Red River Planning recommends approval with conditions.

20 Page 20 to July 8, 2014 Council Meeting Minutes - Mr. Waterman (8533 Highway 9) is opposed to the subdivision and Council should have a letter detailing his opposition. Administration stated that the letter is on file and was presented at the last meeting. - Mr. Waterman stated this is the first time he has seen the new layout and he only received notice of today s meeting yesterday. Their notice was returned due to an improper address but they were contacted by phone today and were informed of the hearing. He asked how many acres the new proposal is for, which received a reply of 6.7 acres. - Administration produced Mr. Waterman s letter which detailed his concerns over increased traffic, holding tank placement, the effects on shallow wells, suburban residential smaller lots and compatible use, Highway 9 turning lanes, pedestrian traffic concerns, the lack of water or sewer lines, the drainage plan, lot size and expressed concerns that the village should not be expanded until a new system is in place. - G. McKenzie asked when first reading took place. Matthew Fitzgerald from Planning stated the subdivision approval goes to Council and once approved goes to the Planning Board. There are only two steps versus three with a by-law reading. Council clarified that there is no first reading for subdivisions, only a Public Hearing. - T. Ostermann asked if the next step was to notify neighbouring properties. The process was explained. Notices sent out or posted for a subdivision requiring a road have to be advertised as per The Planning Act. - D. Forfar stated that notices were mailed and the property is posted. The only change is a requirement for North and South access roads as per Manitoba Infrastructure and Transportation. Roads take up almost 25% of his land and asked Council to require south access as a gravel road and to only have a road allowance to the north. - M. Mayhew (8525 Hwy 9) asked about the access road by proposed Lot 5 and where it would go if developed today. Council stated the stub road would go south as it is for future development. She also expressed concern over increased traffic flow and the water sitting on Lot 1 that is not moving. She was informed that a drainage plan showing how the water will drain is required. Council stated that the lot grade and drainage plan will be reviewed by the RM s engineers. - A concern over privacy was voiced and fencing was discussed and it was stated that fencing could be agreed upon. Res. ( ) Moved by: Councillor Ataman Seconded by: Councillor Garvie Resolved that Council hereby extend the July 8, 2014 Council meeting to 8:30 p.m. - Mr. Waterman stated that this subdivision also includes a multi-family dwelling on the end lot which would increase traffic flow. Matthew Fitzgerald from Planning stated that the multi-family dwelling is a Conditional Use and will require another Public Hearing.

21 Page 21 to July 8, 2014 Council Meeting Minutes - Administration summarized the purpose of an engineered drainage plan and it was stated that swales can be built to drain to the front ditches. - Mr. Waterman mentioned that he does not want a streetlight in this development. Res. ( ) Moved by: Councillor Keryluk Seconded by: Councillor Hunt Resolved that Proposed Subdivision No. S (Forfar) be hereby approved by Council with the following conditions: 1) Applicant/Owner submits confirmation in writing from the Chief Administrative Officer of the R.M. of St. Andrews that: a) Taxes on the land to be subdivided for the current year plus any arrears have been paid or arrangements satisfactory to Council have been made; b) Any applicable Capital Development Fees have been paid. 2) Manitoba Land Surveyor prepares a multi-lot plan as proposed including lot area and width calculations, and confirmation that Crown Land is not involved in the proposal. The plans will have to be signed by all encumbrancers on CT /1. 3) Applicant/Owner obtains all required variation orders, if required. 4) Applicant/Owner obtains all required permits from M.I.T., enter into an agreement with M.I.T. for the required on-highway improvements required to facilitate this subdivision, address any drainage concerns possibly resulting in a detailed drainage plan prepared by qualified experts, at the expense of the applicant. 5) Applicant/Owner complies with Manitoba Regulation 83/ Onsite Wastewater Managements Systems Regulation. 6) Applicant/Owner obtains an engineered lot grade and drainage plan and submits a digital (AutoCAD) copy to the Municipality for review and approval. 7) Applicant/Owner enters into a Development Agreement with the Municipality to address items including, but not limited to, holding tank placement and commitment to municipal services once available, road development, fencing, streetlight at PTH #9 and other standards deemed necessary by the R.M. 8) Applicant/Owner obtains: a) Joint easement agreement for existing and/or future MB Hydro, MB Centra Gas Inc., and MTS facilities associated with the subdivision; b) Plan of easement prepared by a Manitoba Land Surveyor as required by The Real Property Act. 9) Applicant/Owner revises plan to include Right-of-Way connecting to the south of the proposed subdivision, if required, which may result in lot reconfiguration.

22 Page 22 to July 8, 2014 Council Meeting Minutes Planning - Miscellaneous Jennifer Lim and Mathew Fitzgerald of Planning left the meeting at 8:05 p.m. Councillor Boch vacated the Chair and Mayor Forfar resumed the Chair and meeting. N. DELEGATION 1) Al Ostermann - Little Britain Hall - Information was presented to Council on Little Britain Hall. Al Ostermann is the representative for the Little Britain Seniors Program. His wife was also present in support of the Hall. - Two years ago the Hall was informed that the kitchen does not meet Manitoba Health Guidelines. New items are needed for more than just the kitchen. The bar cooler needs repair and the lower ice freezer needs to be replaced. Mr. Ostermann spoke to his community and there was support for updating the Hall. - The quote for updating the Hall was $28, There has been fundraising done in order to meet this number but they are still short. The Hall applied for grants totaling $23, for the project but have only been approved for $20, The Hall is also in a deficit of $9,200. The Selkirk and District Community Foundation have refused funding from the Hall three times. All the quotes are holding cost except for the cost for new counters, cabinets and sinks which has increased approximately $1, In the past the RM has given 50% on capital projects. - On behalf of himself and sixteen members of the Seniors Club from Little Britain Hall, Mr. Ostermann requests an additional $5,000 from Council. Their wish is to keep seniors in their homes and community. - Mayor Forfar thanked Mr. Ostermann for lending tables and chairs for the Airport s 50th anniversary. - It was asked how much the Hall has raised by themselves. Mrs. Ostermann stated the new lights and ventilation are being donated. The labour is being volunteered as well. The Hall is trying to raise more money through the grant process and may host a dinner afterwards to fundraise. - The Seniors Program is open to the whole community and is being advertised. Mrs. Ostermann stated that they are making preparations for a nurse to come in to perform check-ups on seniors. A facility is needed for this. - Mayor Forfar stated the 2014 budget is already set for this year. It was asked if all the repair work is happening this year. Mrs. Ostermann stated that the Hall might be able to carry the repairs into next year, but they will need new appliances next year for sure. - Mrs. Ostermann stated the kitchen is not strictly used by seniors. There is a day camp running for six weeks at the Hall and they are unable to serve the kids due to the required repairs. - Council asked if we could help the Hall with the taxes on the quoted amount. Administration stated that the RM would have to purchase the items or submit bills provided for $3, and give back the GST. - Mr. Ostermann stated that the Judo Club has asked to use Little Britain Hall but has been unable to because they cannot serve food. Mrs. Ostermann provided a summary of the work to be done. - Further discussion ensued on the funds needed by the Hall. - It was stated that the RM could provide additional funding this year for the Hall and could provide more funding next year.

23 Page 23 to July 8, 2014 Council Meeting Minutes Res. ( ) Moved by: Councillor Garvie Seconded by: Councillor Garvie Resolved that Council authorize additional funding for Little Britain Community Hall in the amount of $3, for kitchen renovations needed to meet Manitoba Health Guidelines. O. ADJOURNMENT Res. ( ) Moved by: Councillor Hunt Seconded by: Councillor Boch Resolved that the Council meeting be adjourned at 8:30 p.m.