CITY OF GENOA CITY COUNCIL MEETING AGENDA OCTOBER 16, :00 P.M. A) CONSIDER THE PURCHASE OF Two SNOWPLOWS

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1 CTY OF GENOA CTY COUNCL MEETNG AGENDA OCTOBER 16, :00 P.M.. CALL TO ORDER/ROLL CALL.. V. PLEDGE OF ALLEGANCE GUEST SPEAKER APPROVAL OF MNUTES FROM THE OCTOBER 2, 2018 CTY COUNCil, MEETNG V. APPROVAL OF ACCOUNTS PAY ABLES/ 1 st HALF OF OCTOBER 2018 V. TEMS FROM NDVDUALS N ATTENDANCE V. OLD BUSNESS V. NEW BUSNESS A) CONSDER THE PURCHASE OF Two SNOWPLOWS MOTON TO APPROVE THE PURCHASE OF Two SNOWPLOWS, NOT TO EXCEED $11, B) CONSDER THEW A YNG OF THE BD PROCESS AND APPROVAL OF STREET REPAffiS AND PA YNG AT CTZEN'S PARK MOTON TO WAVE THE BD PROCESS AND APPROVE STREET REPARS AND PA YNG OF THE PARKNG LOT AT CTZEN'S PARK, NOT TO EXCEED $28, C) CONSDER RENEWNG LEASE AGREEMENTS FOR OLD CTY llall AT 113 NORTH GENOA STREET MOTON TO APPROVE A RENEW AL OF A LEASE AGREEMENT WTH SCOTT HERRON FOR PROPERTY AT 113 NORTH GENOA STREET. MOTON TO APPROVE A RENEWAL OF A LEASE AGREEMENT WTH CROWN EXTERORS FOR PROPERTY AT 113 NORTH GENOA STREET. X. RECESS NTO CLOSED SESSON A) REVEW AND APPROVAL OF THE MNUTES OF THE PREVOUS CLOSED SESSON B) FOR THE PURPOSE OF DSCUSSNG PENDNG, PROBABLE, OR MMNENT LTGATON X. RECONVENE NTO OPEN SESSON

2 X. DEPARTMENT REPORTS A) ADMNSTRATVE REPORT B) PUBLC WORKS C) POLCE DEPARTMENT D) MAYOR'S REPORT X. ANNOUNCEMENTS X. MOTON TO ADJOURN To respect the agenda and flow of the meeting. the Mayor may limit audience participation to 5 minutes per speaker and/or a total of30 minutes for this portion of the agenda.

To: From: Mayor City Council Richard Gentile Director of Public Works Date: October 4, 2018 Subject: Approve the purchase of two new snowplows am seeking a motion by the Mayor City Council to approve

3 To: From: Mayor City Council Richard Gentile Director of Public Works Date: October 4, 2018 Subject: Approve the purchase of two new snowplows am seeking a motion by the Mayor City Council to approve the purchase of two new snowplows, not to exceed $11, We intended to purchase the snowplows for the two new pickup trucks next year. Because of the amount of money the City saved from the purchase of the used bucket truck, Staff determined there would be sufficient money in the Equipment Replacement Fund to pay the cost for the new snowplow equipment this year and still stay within budget for this year's expenditures. The truck frame assembly and wiring for each new truck was part of the snowplow package that dealer offered with the trucks that the City purchased. The new snowplows come fully assembled to be hooked up and ready to go! The City received quotes from two vendors for the new snowplow equipment: 2 snowplows from Bonnell ndustries, Dixon L $11, snowplows from Landmark Ford, Springfield L $11, Staff is recommending the purchase of the snowplow equipment from Bonnell ndustries. f there are any questions, please feel free to contact me.

M To: Mayor City Council E From: Richard Gentile M Director of Public Works Date: October 8, 2018 Subject: Approve Street Repairs and Citizens Park Parking Lot mprovements am seeking a motion by the

4 M To: Mayor City Council E From: Richard Gentile M Director of Public Works Date: October 8, 2018 Subject: Approve Street Repairs and Citizens Park Parking Lot mprovements am seeking a motion by the Mayor City Council to approve Meyer Paving, nc. proposal to complete various street repairs and Citizens Park parking lot improvements, not to exceed $28, City Staff obtained the necessary quotes from qualified contractors, but did not go through the bid process, therefore, a majority vote by the City Council is required to approve Meyer Paving's proposal. The City budgeted enough money to pay the cost to complete the street repairs and Citizens Park parking lot improvements. The City received $11, from the Riverfront Enhancement grant to be used for paving the gravel parking lot located at Citizens Park. The City received three quotes to complete the work from the following contractors: Meyer Paving, nc. $28, Peter Baker & Sons Company $28, Royer Asphalt Paving, nc. $37, Over the years, Meyer Paving has performed street paving work for the City. They provide quality work and meet City standards. Therefore, Staff is recommending the City Council approve their proposal. Mayer Paving, nc. Parking lot $16, Street repairs $11, Please see the enclosed information. f there are any questions, please feel free to contact me.

5 ESfJ\i3LlSH LU PROPOSAL r, 1 t " t i ''. ), f, ) City of Genoa Jc111 ce.1elton a o;7.:t tl JJJ E l.ststreet Gen :i a L "ic 13: "rnail 1n elt 2 ceri.a.,,r ', 3'10US Locat1ons STREET REPARS ( 11 Areas Sq Ft 1 t'jote City of Genoa to perform all pa 1 1ement removal saw cutting and grading of the a;nrega'e base Pa 11ng Bid Furnish anj install 3" inches of hot b tum no.s asphalt anj comoajt Sq 3" = 77 Tons x $ ton= $ PARKll'4G LO f A.ppro< Sq Ft l t'jote Cit; of Genoa to perform all pa 1 1ement remo 1 1al sati c Jt' ng and ;irading o< tne a;i:;rega e oas2 Paving 81d Furnish and install 3" inches of hot b1tum1nous aspna t anj compac' ( 1 1/2 inches of 1' 150 Binder and 1 1/2" inches of t'l50 Surface Sq 3" = 154 Tons x $ ton= 31S / <Ji.,

6 1349 Rockland Road P.O. Box 187 Lake Bluff, L Established 1915 Lake Bluff Lakemoor Marengo North Chicago Phone:(847) Fax: (847) To: City Of Genoa Contact: Address: 1814 Grandstand Place Phone: Elgin, L Fax: Project Name: GENOA PARKNG LOT PAVNG AND VAROUS PATCHNG Bid Number: Project Location: PARKNG LOT & VAROUS LOCATONS, GENOA Bid Date: Janice Melton (815) /25/2018 We are pleased to submit these prices for your consideration. lnem # tem Description Estimated Quantity Unit Unit Price Total Price 1 HMA SURFACE N50 11/2 PARKNG LOT TON $ $8, HMA BNDER NSO 11/2" BNDER TON $ $8, PATCHNG SURFACE N50, 3" TON $ $11, Total Bid Price: $28, ======= Notes: Pollution Liability nsurance is not induded with proposal. f required the additional premium would need extra to our quotes prices. Final payment is to be made by applying the above unit prices to the actual quantities as measured in place. Sawcutting is not induded in any of the above prices. Subgrade to be on grade and ready for paving. No Fine Grading is inducted. Flag People and Daily Traffic Control Devices are inducted for our work only. Taxes are not inducted. Barricades, Permanent Signs, Arrow Boards are not inducted. Prices do not indude prime. Any and all Construction Layout, Licenses, Bonds, Permits and Fees are to be provided by others. Peter Baker & Son Company utilizes all union operating engineers, laborers and teamsters. Bituminous QC Testing is included for our work only. Peter Baker & Son does not participate in liquidated damages or incentive plans. Prices good for work completed by November 10, For any work completed after this date, we reserve the right to renegotiate the above prices. f this proposal is not accepted within 20 days of the propsal date, then all prices may be void and subject to change. No pay item may be deleted without our approval. Quote is based on performing all work unless otherwise noted. * * All work to be completed in one day * * Payment Terms: Final Payment shall be made within (30) days after completion of the job. (11/2% nterest Per Month thereafter) ACCEPTED: The above prices, specifications and conditions are satisfactory and hereby accepted. Buyer: CONFRMED: Peter Baker And Son Co.,,1.._ Signature: Authorized Signature: Date of Acceptance: Estimator: John Brunner (224) john@peterbaker.com 9(26(2018 2:40:08 PM Page 1 of l

7 RW 0 PL ow 0 PA RR 0 BP 0 PROPOSAL ROYER ASPHALT PAVNG NC. A Oivision of CfW 2220 County Farm Road DeKalb, llinois Ph: (815) Fx: (815) Page No. of Pag Awarded Prepped Paved HH SPO SUBO Contact FAX µ..=''""=='(_t,_s)_7: ; r_ _l_7j. This Bid ncludes: We hereby submit specifications and estimates for JOB PHONE,=, "'= :L._,_, TOTAL SQUARE FEET t..j'j e 1i /. S " l 180 '<y NOTE: Gravel, if needed will be $ per ton and is not included in price. W r t opo!lr hereby to furnish material and labor complete in accordance with above specifications, for the sum of: dollars($ ) Not responsible for damages to concrete Payment for the work performed by Royer Asphalt, nc. is due when work 1s completed f payment 1s not made within thirty (30) days of the date of the invoice for the completed work. a charge of one and onehalf percent (1 1/2 1.) per month shall be assessed on the outstanding balance of the account_ This Proposal is subject to the terms and conditions set forth on the attached page. The terms and conditions shall have the same effect as 1f they were set forth in this paragraph. Prices do not include any layout, staking permits, fees, licenses, bonds, quality control testing, sawing. patching, backfilling, structure adjustments, restoration, pavement markings. unless otherwise specified We accept Mastercard, VSA & Discover Authorized Signature _ Note: This proposal may be withdrawn by us ii not accepted within J_O days lrrrpt11nrr of l)ropoaill The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as Signature specified. Payment will be made as outlined above.

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10 THE CTY OF GENOA MEMO To : Mayor Vica ry and the City Council From: Alyssa Seguss, Management Assistant Subject: Old City Hall Leases Date: October 9, 2018 Attached to this memo are two leases for two spaces at the Old City Hall Building located at 113 North Genoa Street. Currently, 3 tenants occupy the space: Herron and Co. Barber Shop, the Genoa Area Chamber of Commerce, and Crown Exteriors. The attached leases are different from those that the Council has considered in the past in that the terms of the leases changed so that both begin on May 1, The only change made to the lease agreements was the term of the agreement, all other language remains the same. This was done so that both of these leases will commence on the same date as the Genoa Area Chamber of Commerce's lease. At this time, the City does not intend to sell the building, the shorter leases are simply so that all leases expire and renew on the same dates to ease record keeping for Staff. t would be Staffs intention to present the Council with leases at a future date for each of the spaces to begin on May 1, Both tenants have continued to be current with their rent and have grown through the City's incubator spaces. t is Staff's recommendation to approve the attached lease agreements. f you have any questions, please contact me at (815)

11 Viffuge of Ki119ston 101 East Raifroruf Street Ki119stonJ ffinois We6siU: Pfione: (815) Fax: (815) Pofice: (815) Mayor Vicary City of Genoa 333 East First Street Genoa, L October 3, 2018 Dear Mayor Vicary, On Behalf of the Village of Kingston, would like to thank you for your cooperation an d flexibility on the resolution of the current sewer agreement The Village of Kingston and the City of Genoa have a long standing relationship and we look forward to working together in the future. f you have any questions or concerns in the future, please do not hesitate to contact me. Jim Baenziger Village President '.L./

ROAD PAVING/BITUMINOUS CONCRETE

ROAD PAVING/BITUMINOUS CONCRETE Notice to Bidders City of Beacon, New York Sealed proposals will be received by the City of Beacon, Dutchess County, New York at the Municipal Building, One Municipal Plaza, Suite 1, Beacon, New York until