SCHEDULE B TO CH.217, ART. II SCHEDULE OF REPEALED PROVISIONS. 1. The following provisions of the former municipalities by-laws are repealed:
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1 AENDIX 4 SCHEDULE B TO CH.17, ART. II SCHEDULE OF REEALED ROVISIONS 1. The following provisions of the former municipalities by-laws are repealed: (1) Bylaw No of the former Borough of East York, being a bylaw To establish schedules of retention periods for Municipal, as amended, is amended by repealing the entries indicated in the following table. Schedule A CLERK S DEARTMENT Official lan and Amendments ermanent Schedule D ARKS AND RECREATION DEARTMENT Development roposals ermanent Schedule E LANNING DEARTMENT Condominium Applications/Approvals Condominium lans roperty Severances Site lan Agreement ermanent ermanent ermanent ermanent Schedule F WORKS DEARTMENT Building Demolution ermits and Inspection Reports lumbing ermits and Inspection Reports Swimming ool ermits and Inspection Reports years after demolution, subject to archival review ermanent ermanent
2 () Municipal Code Chapter 8, Document, of the former City of Etobicoke is amended by repealing the entries indicated in the following table. RECORDS RETENTION SCHEDULE FOR BUILIDING DEARTMENT SCHEDULE A DEARTMENT Section RRS Title 4507 Temporary Buildings or Structures Total 4517 Index Cards Building ermits Con 4531 Registered lans and Subdivision Data 4533 Building ermits Approved lans Non Structural 7 years 4535 Site lan Agreement 4548 Building ermits, Approved lans Structural M RECORD RETENTION SCHDULE FOR CLERK S DEARTMENT SCHEDULE B Council 503 Official lan Amendments - Etobicoke 506 Sanitary Sewer, Local Improvement Assessment 5184 List of Condominiums 17 years 7 years
3 DEARTMENT Section RRS Title Total RECORDS RETENTION SCHEDULE FOR COMMITTEE OF ADJUSTMENT SCHEDULE C 5503 Assessment Maps / Variance 5507 Assessment Maps / Consents S S RECORDS RETENTION SCHEDULE FOR FINANCE DEARTMENT SCHEDULE D Treasury 6045 Condominiums 6058 Development Control 6061 Subdivisions 606 Developments RECODS RETENTION SCHEDULE FOR ARKS AND RECREATION SERVICES DEARTMENT SCHEDULE G Sports & Facilities 754 ermits 5 years RECORDS RETENTION SCHEDULE FOR ERSONNEL DEARTMENT SCHEDULE H Administration 8073 Canadian Temporary Economic Control S RECORDS RETENTION SCHEDULE FOR LANNING DEARTMENT SCHEDULE I Graphics 8504 Aerial hotographs 8507 Special Studies Maps
4 DEARTMENT Section RRS Title 851 Official lan Amendment Maps/Original 8513 Official lan Amendment Maps/Duplicates 8515 Official lan Amendment Files 8518 Building ermit Application File (copy) Total A Con 10 years 8519 Site lan Files 85 Site lan Rezoning Files 853 Site lan Subdivision 854 Building ermit (unnumbered file) 5 years 855 Condominium Files 857 Report Maps Original 859 Condominium and Subdivision Reports 8535 Building ermits Short Route 8536 Site lan Files (Discontinued) 5 years years 5 years
5 DEARTMENT Section RRS Title 8538 Metro Economic Development and lanning Total 1 year RECORDS RETENTION SCHEDULE FOR ETOBICOKE COMMUNITY WORKS DEARTMENT SCHEDULE J Development 9034 Development Agreements and Correspondence lumbing 90 lumbing & Drain ermits Traffic and Transportation 9006 Building ermits, Rezoning Condominiums, Subdivision Applications 7 years General Office 914 Hydrant ermits Duration of use + 1 year RECORDS RETENTION SCHEDULE FOR ETOBICOKE COMMUNITY HEALTH DEARTMENT SCHEDULE K Nursing 4043 Communicable Disease Reports Inspections 4051 Communicable Disease Reports Years 7 Years
6 (3) Bylaw No. 561 of the former Municipality of Metropolitan Toronto, being a bylaw To establish schedules of retention periods for records of the Municipality of Metropolitan Toronto, as amended, is amended by repealing the entries indicated in the following table. (In Column 1) (In Column ) (In Column ) Assessment (561) Licensing Commission (834) roperty (-7) Construction ermits, rogress and Supplementary Assessment Cards Audit and Branch copies of Licenses and Receipts License ending Receipt Register Surplus Land Ledger 3 4 years 5 years ermanently Legal (144-80) Roads and Traffic (15-85) Road & Traffic (91-85) Rental Arrears Files ermits yrs. after monies collected or amount written off 6 years lanning and Aerial hotos ermanent Design Branch (In Column 1) (In Column ) (In Column ) lanning Official lan Amendments (O..A. s) Official lan Metropolitan Toronto Condominiums Files years after approval ermanent ermanent
7 (In Column 1) (In Column ) (In Column ) Community Services Administrative (103-87) Car Ticket Summaries Official Copy 7 Taxi Chits 7 lanning (103-87) Central Services Division Development Control Division Treasury (103-87) ensions Metropolitan lanning Board Financial/Administrative Neighbourhood Improvement rogram (NI) Official lan Metropolitan Toronto Transportation rojects Transportation Systems lanning Development Review Applications Fill ermits art Lot Control By-laws Surplus roperty Files General Journal Metro ension Fund General Journal olice ension Fund ermanent Archives ermanent Archives Archives Archives Archives ermanent 5 years
8 (In Column 1) (In Column ) (In Column ) Licensing Commission (104-87) Accounting Accounts Receivable Receipts 4 years Field Operations Log Books Archival Cab Sales and Transfers Taxicab Inspections and Fitness Repairs years (4) Bylaw No. 750 of the former City of North York, being a bylaw To establish a schedule of retention periods for records in the possession of the City of North York and the Hydro-Electric Commission of the City of North York, is amended by repealing the entries indicated in the following table. Building Administration Section Schedule A to By-law No. 750 Schedule of eriods Building ermit Applications - Commercial Building ermit Applications Residential Building ermit Index Registers Drainage ermit Applications & lans eriods (Years) 6 6 Drainage ermits 6 Flammable Liquids ermit Applications 6 Flammable Liquid ermits 6
9 eriods (Years) Heating ermit Applications 6 Heating ermits 6 lumbing ermit Applications 6 lumbing ermits 6 Sign ermit Applications 6 Food Control Section Temporary Structure ermit Applications Septic Tank ermits 3 A.R. 6 A.R. Legal Condominium Applications Official lan Amendment Files 7 Temporary Structure Agreements 7 Municipal Building Services Application for ermits Building Entry ermits lanning & Development Condominium Application Files 10 Development Board of Education Lands Development City Owned Lands Development Commercial & Retail Lands Development Federal Government Lands 7 A.D. 7 A.D. 7 A.D. 7 A.D.
10 Development Institutional & rivate Lands Development Metro Toronto Lands eriods (Years) 7 A.D. 7 A.D. Development roposals 5 Development rovincial Lands Development Residential Lands Development Shopping Centres Development Studies Official lan Amendments 7 A.D. 7 A.D. 7 A.D. ublic Works Base Maps Aerial hotographs Traffic Aerial hotographs.s. Assessment Maps.S. Treasury Accounting Section Local Improvement Assessment Ledgers Local Improvement Commutation Vouchers 8 6 Local Improvement Charges Files 6 Capital Works Section Court of Revision - Local Improvement Works Local Improvement Special Assessment Rolls 8 1
11 Local Improvements - Abandoned or Cancelled eriods (Years) 6 Local Improvement Ledgers 8 Local Improvement roject Files 8 Local Improvement etitions 8 Local Improvement Objections to Construction 8 (5) Bylaw No. 4987, being a bylaw of the former City of Scarborough To establish a schedule of retention periods for records in the possession of the City of Scarborough, is amended by repealing the entries indicated in the following table. DE DI R SEC TER FILE SUBJECT NAME RETENTION ERIOD CLERK S ADMINISTRATION Agreements Special (Condominiums) HEALTH Communicable Diseases/Clinical Services (0403) Legal Files Communicable Disease Reports Tuberculosis/Leprosy Files 40
12 DE DI R SEC TER FILE SUBJECT NAME RETENTION ERIOD Clinic atient / Correspondence 10 LAW DEARTMENT O.M.B. - Local Improvements Subdivisions roposed Subdivisions Registered Law Correspondence Condominiums Registered arkland Contributions By Developer Site lans and Consents not Completed Environmental Issues 40 lanning LANNING AND BUILDINGS Aerial hotographs Subdivision Maps lanning Correspondence Official lan Amendments Secondary lans & Studies Subdivisions roposed 07
13 DE DI R SEC TER FILE SUBJECT NAME RETENTION ERIOD Site lan Agreements Site lan Miscellaneous aper Site lans (Microfilm) Condominiums Approved Draft lans 07 Building & Site Development (0906) Building ermits - Residential & Signs Building ermits - Commercial - Additions & Erections Building ermits - Commercial Occupancy, Install, Alterations Building ermits Cancelled Drain ermits Drain ermits (Microfilm) Mechanical ermits Commercial lumbing/drain ermits Ledger & Index TREASURY FINANCE AND CORORATE SERVICES
14 DE DI R SEC TER FILE SUBJECT NAME RETENTION ERIOD Revenue (141) Accounts Receivable Rental of roperty Local Improvement Register repaid Local Improvements Local Improvement Assessments Local Improvement Ledger Cards Commutation of Local Improvement Local Improvement Correspondence Local Improvement Vouchers Completed York Condominiums 10 CENTRAL SERVICES Central lans Registered Subdivisions A
15 DE DI R SEC TER FILE SUBJECT NAME RETENTION ERIOD lans Registered Subdivisions (Microfilm) A lans Registered Subdivisions (Diazo) A lans Registered Condominiums A Insurance & Risk Management Insurance Certificates Contractors 07 WORKS & ENVIROMENT lanning and Development General Site lan Applications Development Engineering General Files Aerial Maps encil Manuscripts A Design Criteria (Works) Metro Toronto Conservation Authority Environmental Assessment Studies
16 DE DI R SEC TER FILE SUBJECT NAME RETENTION ERIOD OFFICE OF THE CITY MANAGER Economic Development (1001) Economic Development Correspondence 07 (6) Municipal Code, Chapter 97,, of the former City of Toronto is amended by repealing the entries indicated in the following table. SCHEDULE A RECORDS OF THE CITY Column 1 Column Column 3 Column 4 Series Identifier AUDIT Or Local Board (Including Current Year) Central ersonnel Files C 75 BUILDINGS & INSECTIONS Building ermit Application lans (Hardcopy) Building ermit Classification Books (Hardcopy)
17 Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) Central Building ermit Classification Books (Microfilm) Building ermit Index Books (Hardcopy) Building ermit Index Books (Microfilm) Building ermit Record Books (Hardcopy) Building ermit Record Books (Microfilm) Building ermit Specifications Construction and ermit Application (Hardcopy) Construction and ermit Application (Microfilm) C 5 Years After Demolition Microfilming Life of Demolition Building Inspection Files (Hardcopy) Inspection Files (Microfilm)
18 Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) Central Rezoning Application Files Sign ermit Application Files Sign ermit Books C --- Zoning Review Files CITY CLERK S Local Improvement Advertising Charges Journal Local Improvement etition Checklists X Local Improvement etitions Index Until Superseded Local Improvement oll Verifications Local Improvement Special Assessment Rolls Official lan Official lan Amendments
19 Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) Central Ontario Municipal Board Zoning Appeal Decisions CITY ROERTY Assets: Construction File C 75 Casa Loma Trust Account Court of Revision General Journal St. Lawrence Market Rental Revenue Subject Correspondence: Temporary X Weigh Scale Ticket Books C 7 FINANCE Billing and ayment Bond Registration Applications Civic ension Fund Investment Ledger C
20 Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) Central Civic ension Fund Receipts Letter Books Local Improvement Commutation Register Local Improvement Special Assessment Rolls Local Improvement Working apers and Statement Matured Debenture Interest Coupon Outstanding Diary Sheets Sinking Fund Investment Ledger Tax Certificate Applications C C Urban Renewal Schemes C 10 FIRE Fire Report: Miscellaneous Alarms 00189
21 Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) Central CITY OF TORONTO NON-ROFIT HOUSING CORORATION Housing Registry Files Housing Registry System 0048 C --- Masterfile Rental Record: Non-profit Housing lanning Reports and Studies C --- LEGAL Building ermit Litigation Case Completion 15 Business Tax Arrears C 5 By-law Enforcement 0043 Case Completion 30 Condominium Applications 0080 C 60 Credit Vouchers and Receipts Development Review Applications C 60 Receipts Official lan Amendments and Rezoning 0083 C 60
22 Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) MANAGEMENT SERVICES DEARTMENT Central Administrative Files ARKING AUTHORITY arking and Transportation Studies and Surveys C ARKS AND RECREATION Cash Book LANNING AND DEVELOMENT Area lans and Studies C 5 Control of remises Files Development Agreement lans Development Development Reviews
23 Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) Central Neighbourhood Improvement rogram lanning and Development Administration Files Research Studies Traffic, Transportation, ublic Services Files UBLIC HEALTH Case Files Client File Client Intake Case Files Communicable Disease Cases Communicable Disease : Class A C 50
24 Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) Central Communicable Disease : Class B Communicable Disease : Class C Communicable Diseases Typhoid and aratyphoid Carriers and Leprosy Environmental Health and Inspection Section Inspections System - Data Sheet Hearing Conservation Centre: Case Files Hearing Conservation Centre: Clinic Reports & Statistics Notification of Deaths Reportable Communicable Disease Surveillance Reports: Communicable Diseases
25 Column 1 Column Column 3 Column 4 Series Identifier Or Local Board (Including Current Year) UBLIC WORKS AND THE ENVIRONMENT Central Development Agreement Files Local Improvements Completed Local Improvements: Inactive C Maps C roperty Data Maps C Vehicle Ramps Installation ermits TORONTO HISTORICAL BOARD Employment Applications ersonnel Competition Files TORONTO UBLIC LIBRARY BOARD Multilingual Task Force Minutes Subject Correspondence: Multilingual Office
26 7) Bylaw No of the former City of York, being a bylaw To establish schedules of retention periods for municipal records, as amended, is amended by repealing the entries indicated in the following table. Schedule A Column 1 Column Column 3 eriods (Years) Building Cash and Receipts 3 Clerk s Local Improvements Life of Local Improvement etitions - Local Improvements 6 Health Inspection Communicable disease reports 3 Tuberculosis Clinical reports and family folders, inactive 10 Hydro Cash Cards Cash Register Tapes 3 Daily Cash Summaries Deposit Receipt Duplicates 7 arks and Recreation lanning Treasury eriod Cash and Revenue reports 3 Air hotos 10 Ribbon Books Cash Receipts 7 Teller s Blotters 4 Water Interim Control Sheets 7
27 Column 1 Column Column 3 eriods (Years) Works Appendix I Building roject Files Cash Receipts duplicates 3 ermit Application by Applicant and typed copies by department Orders to Company and Inspection Reports Appendix II Drainage roject Files Applications for lumbing ermits Applications for Drainage ermits Drainage lans ermit Books File Cards Orders to Comply and Inspection Reports
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