Government of Tamil Nadu

Transcription

1 Government of Tamil Nadu Tender for Third Party Inspection of SPV Home lighting systems to be installed in Tamil Nadu under Chief Minister s Solar Powered Green House Scheme & Stand alone SPV Street Lighting Systems Tender Reference: TEDA//1016D &1417D /TPI-SHLS&SSLS/Schemes/ Tender Details Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai 68 College Road Chennai Phone: / Fax: Website: / TEDA, Chennai Page 1/52 Bidder s Signature & Stamp

2 1. Tender Data Sheet 1. Tender inviting Authority, Designation and Address The General Manager Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai, 68 College Road, Chennai Phone: / , Fax: tender@teda.in Website: 2. a) Name of the Work Tender for Third party inspection of Components to be installed in SPV Home Lighting Systems under Chief Minister s Solar Powered Green House Scheme & Standalone Street Lighting Systems in Tamilnadu for the year b) Tender Reference TEDA//1016D &1417D /TPI-SHLS&SSLS/Schemes/ c) Place of execution 4 Zones covering 31 Districts in State of Tamil Nadu. 3. a) Tender documents available place and due date for obtaining tender On all working days between A.M from and 5.00 P.M. up to at the address mentioned in column (1) above. Alternatively, Tender documents can be downloaded free of cost from and b) Cost of Tender Document Rs.200/- covering 31 Districts (Rupees Two Hundred only) per Tender Document for direct purchase from TEDA. The Tender document fee is waived if it is downloaded from website. 4. Earnest Money Deposit (EMD) Rs.25,000/- Per Zone Demand Draft or Banker s Cheque drawn in farous of TEDA payable at Chennai Demand Draft (or) Banker s Cheque Pre-Bid Meeting date and place Due Date, Time and Place of submission of Tender Date, Time and Place of opening Of Techno Commercial Bids Date, Time and Place of opening of Price Bids On P.M At the address mentioned in column (1) above 2.00 PM (14.00 Hrs) TEDA Office, Chennai PM (14.00 Hrs) TEDA Office, Chennai - 6 Will be intimated only to the bidders qualified in Techno - Commercial bid. * If any of the above dates happens to be a holiday, then the next working day will be the due date TEDA, Chennai Page 2/52 Bidder s Signature & Stamp

3 CHECK LIST to be attached along with Techno commercial Bid CHECKLIST FOR ENCLOSURES (Bidder shall fill up YES or NO without fail) # Bid Enclosures YES or NO Page No. 1. Whether the Tender is submitted in Two covers (Techno Commercial Bid and Price Bid)? 2. Whether Two covers are put into an outer cover? 3. Whether Technical Bid (Envelope- A) contains the following 3.1 a) Earnest Money Deposit (EMD) amount equivalent to the number of zone opted as specified in the Tender or undertaking in lieu of EMD as per Format F7. b)nsic/ssi certificate and undertaking in non judicial stamp paper of value not less then Rs 100/-as per the format -8 in lieu of EMD 3.2 Bidder s undertaking covering letter as per Format F3 in the Letter Head signed by the authority & stamped. 3.3 Signed and stamped Letter of Authorization (or) Power of Attorney for signing the Tender document. 3.4 All pages of the blank Tender document in full signed by the authority & stamped. 3.5 Filled up Technical Bid signed by the authority & stamped 3.6 Supporting documents to meet the Eligibility Criteria All documents shall be in English only. Documents in any other language shall be accompanied by an accurate translation in English, duly notarized and signed by the authority and stamped in all pages a) Bidder s Certificate of Incorporation / Registration d) Bidder s undertaking for quoting the entire quantity for inspection in a single zone. TEDA, Chennai Page 3/52 Bidder s Signature & Stamp

4 # Bid Enclosures YES or NO Page No. e) Annual Report including Balance Sheet and Profit & Loss accounts for three audited years from (or) Latest Annual Report including audited Balance Sheet and Profit & Loss accounts towards meeting the criteria on investment made on plant & machinery. f) Copy of Work Orders along with proof for satisfactory completion of the work. g) Bidder s undertaking letter for not currently blacklisted 4 Whether price Bid (Envelope-B) contains the following a) Filled Price Bid with signature and stamp in all pages b) Whether corrections or overwriting if any is attested? TEDA, Chennai Page 4/52 Bidder s Signature & Stamp

5 INTRODUCTION The Government of Tamil Nadu is implementing the scheme on construction of 60,000 Solar Powered Green Houses in rural areas for the benefit of the houseless poor Under the Chief Minister s Solar Powered Green House Scheme and energizing Street Lights both in Cluster and stand alone the year The Government of Tamil Nadu vide G.O.Ms.No. 98 RD & PR (SGS 1) Dept dt has entrusted the task of installation of 60,000 SPV home lighting systems in houses constructed through RD Department under Chief Minister s Solar Powered Green House Scheme and energizing of 20,000 SPV Street Lighting Systems through Solar Power respectively to TEDA. Accordingly, TEDA has floated bids for Supply, Installation, Commissioning and 5 year Comprehensive Maintenance of SPV Home lighting systems at the first instance. Please refer the above tenders on / While 19,000 grid backed Solar Street Lighting Systems will be inspected & monitored through Remote Monitoring Units (RMU), 1000 Standalone SPV Street Lighting Systems & 60,000 SPV Home Lighting Systems will be inspected & certified after installation through competent Third party agencies. Hence TEDA invites open tender for 100% inspection of 60,000 SPV Solar Home lighting systems & 1,000 Standalone SPV Street Lighting Systems as per Annexure 1. The scope of work has been split up between 4 Zones of Tamil Nadu. Bidder shall quote for one or more zones. The details of the districts coming under each zone & the number of HLS & SLS are indicated in annexure 1. The Successful bidder(s) will be required to set up an Office at the head Quarters of every district covered in the allotted zone(s) The Successful Bidder(s) work closely with the departments of Government of TEDA, Chennai Page 5/52 Bidder s Signature & Stamp

6 Tamil Nadu involved in implementing this scheme and with the contractor(s) executing the work and ensure successful completion of assignment within the stipulated time. 1. Eligibility: Minimum Eligibility criteria 1 Bidder shall be a Registered Company /firm and existing for a minimum of three years 2 Bidder shall have a min average Annual Turn over of INR 1crore in any of the three audited years from onwards, to qualify for a single zone Proof to be submitted for fulfilling the Eligibility Criteria Certificate of Incorporation/Registration shall be submitted. Annual Report including Balance Sheet and Profit & Loss accounts for three audited years from onwards shall be submitted. 3 Bidder shall quote for inspection of entire quantity for a minimum of a one zone. 4 Bidder shall have experience in inspection of electrical installations/spv installations for a minimum value of Rs 5 lakhs per zone 5 a) Bidder shall not currently blacklisted by any of the State/Central Government or organisations of the State/Central Government Union Territory of India as on date of submission of tender the State/Central Government Necessary undertaking shall be furnished Copy of the Work Orders along with proof for satisfactory completion of the work Necessary Undertaking letter shall be furnished. The minimum eligibility criteria stipulated against Sl.no 2,3&4 to qualify for a single zone and shall be multiplied by the no of zones to qualify for as many zones. TEDA, Chennai Page 6/52 Bidder s Signature & Stamp

7 2. Scope of Work: The Bidder shall deploy well qualified, experienced quality check Engineers capable of doing the following activities at various identified locations of installation of SPV home Lighting System and Street Lighting System(Standalone) a) Inspection of SPV Home lighting systems, Standalone SPV Street Lighting systems and its associated works. Certification for their conformity to the technical specification of TEDA. b) Measurement of critical parameters of various components used in the system and certification for their compliance to guaranteed performance output. c) Submission of inspection report in the prescribed format(f6) through Monitoring Software within 7 days from the date of availability of intimation of installation on Monitoring Software. d) The responsibility of appointing required technical persons competent to complete the inspection within the time specified lies with the successful bidder. e) The required instruments / equipments needed for conducting the inspection / testing will not be provided by TEDA and be procured by the successful bidder only. The instruments tested / calibrated at any NABL accredited laboratories only shall be used. f) The successful bidder shall have bar code reader / scanner to meet the specifications recommended by TEDA. Note: The detailed list of locations to be inspected will be provided to the successful bidder by TEDA through its Monitoring software. 3. The details of the total no of installation of solar systems and the system to be inspected are given below. This inspection scope is split up in to 4 Zones spread over various districts in the State of Tamil Nadu as per the list in the annexure-1. TEDA, Chennai Page 7/52 Bidder s Signature & Stamp

8 Sl No Components Installation Quantity 1 Solar Home lighting system 60,000 2 Standalone solar street lighting system 1,000 Quantity to be inspected 100 % 60,000 1, Manpower deployment : a) Sufficient competent, qualified & trained quality check engineers need to be deployed to complete the inspection within the time schedule. b) The quality checkengineers shall be Diploma holders in Electrical / Electronics or ITI holders in related field. c) Engineering graduates with qualification in management / experience in Project Management shall be posted as Project managers in each zone to lead the inspection team and to co-ordinate with the beneficiaries, vendors & Government departments and finally apprise TEDA with documentation. d) The details of manpower to be deployed shall be furnished as per the item no F(1.4) 5) It will be imperative for each Bidder(s) to familiarise himself / themselves with the prevailing legal situations for the execution of contract. TEDA shall not entertain any request for clarification from the Bidder regarding such legal aspects at the time of submission of the Bids. 6) It will be the responsibility of the Bidder that all factors have been investigated and considered while submitting the Bids and no claim whatsoever including those of financial adjustments to the contract awarded under this tender will be entertained by TEDA. Neither any time schedule nor financial adjustments arising thereof shall be permitted on account of failure by the Bidder to apprise themselves. TEDA, Chennai Page 8/52 Bidder s Signature & Stamp

9 7) The Bidder shall be deemed to have satisfied himself / themselves fully before Bidding as to the correctness and sufficiency of Bids for the contract and price quoted in the Bid to cover all obligations under this Tender. 8) It must be clearly understood that the Terms and Conditions and specifications are intended to be strictly enforced. No escalation of cost in the Tender by the Bidder will be permitted throughout the period of Agreement or throughout the period of completion of contract whichever is later on account of any reasons whatsoever. 9) The Bidder shall make all arrangements as part of the contract for deployment of man power and provision of necessary tools & measuring instruments calibrated / tested at any NABL accredited laboratories for inspection at various locations at their own cost. 10) Bidder fulfilling eligibility criteria for One / Two / Three/Four zone (s) may participate in all the four zones by remitting EMD ( applicable for as many zones or for which he meets the prescribed eligibility criteria) for One / Two / Three/Four zone(s) respectively. If the bidder is successful in more zone(s) than he is eligible, TEDA will allot the zone(s) at TEDA s discretion. After allotment of the zones, if the bidder does not want to execute the work in that zone(s) and backs out from the tender, then the EMD/SD as the case may be will be forfeited besides the bidder being blacklisted by TEDA 11) The inspection shall be completed within 30 days from the date of issue of LoA (or) 7 days from the date of furnishing of list of locations of installed systems whichever is later. Inspection report shall be submitted as per the format in Format F6. Successful bidder(s) shall work in tandem with SPV Home light &Stand alone Street Lighting system installers who shall be completing the installation within 180 days of issue of LoA to them. 12) The bidder shall be fully and completely responsible to TEDA and state Government for quality assurance and specification conformity of the installed Home lighting systems / standalone street lighting systems. TEDA, Chennai Page 9/52 Bidder s Signature & Stamp

10 13) The bid prepared by the bidder as well as correspondence and documents relating to the bid shall be in English only. 14) The price shall be quoted in Indian rupees ( INR ) and payment shall be made in Indian Rupees only. Price quoted in any other currency other than INR will be rejected. 15. Letter of authorization from the Board of directors or Managing Director or CEO of the bidder organization to authorize the Tender submitting authority or a power of attorney shall be submitted along with the Techno commercial bid. 16). A prospective Bidder requiring any clarification in the Tender may address TEDA by Registered post or by personal delivery under acknowledgement. No clarifications will be offered by TEDA within 48 hrs prior to the time of opening of the Tender. 17). Before the closing date of the Tender, clarifications and amendments, if any, will be notified in the government / TEDA website mentioned in the Tender Data sheet. The Bidders shall periodically check for the amendments or corrigendum or information in the website till the closing date of this Tender. TEDA will not make any individual communication and will in no way be responsible for any ignorance pleaded by Bidders. 18) TEDA is not responsible for any misinterpretation of the provisions of this tender document on account of the Bidder s failure to update the Bid documents based on changes announced through website. 19. Bidders shall be responsible for their stay, local travel and food arrangements and other incidentals at inspection sites. Engineers shall NOT accept any hospitality from the installers whose systems are to be inspected. 20. Bidder shall quote inspection charges per installation. 21. Payment Terms 1) All payments will be made in INR only. 2) Bills shall be raised through ERP for lots of 2000 inspections TEDA, Chennai Page 10/52 Bidder s Signature & Stamp

11 3) 100% payment will be released on submission of inspection report and its acceptance & super checks of the same by TEDA District Engineers 4) TEDA will make all efforts to clear the payment within 15 days from the date of rising of bills through Monitoring Software for lots of 2000 inspections. 5) If the Duties and/or Taxes have been reduced retrospectively, the successful bidder is liable to return the same. 6) The Successful Bidder will have full and exclusive liability for payment of all Taxes and other statutory payments payable under any or all of the Statutes/Laws/Acts etc now or hereafter imposed. 22. Earnest Money Deposit (EMD): a) Demand Draft / Banker s Cheque in favour of Tamil Nadu Energy Development Agency payable at Chennai as specified in Tender Data Sheet shall be furnished. The EMD has to be kept in techno commercial bid cover. b) The Bids received without the specified EMD amount, in the prescribed form, or proof for exemption as specified in Clause 31(IX to XI) will be SUMMARILY REJECTED. 24. Bid submission: a) The Bids shall be submitted in two parts namely viz. (1) Techno commercial Bid and (2) Price Bid. The Techno commercial Bid and Price Bid shall be submitted in two separate covers with superscription as Techno commercial bid cover and Price-bid cover respectively. b) Outer cover The Techno Commercial Bid cover (Envelope-A) and Price Bid cover (Envelope-B) shall be sealed independently and shall then be put in a single outer cover and sealed The outer cover shall be superscribed with Tender for Third party Inspection of SPV Home Lighting systems & Stand alone LED based SPV street lighting systems ineast/west /North/South/ zone(s) Tender Ref.: TEDA, Chennai Page 11/52 Bidder s Signature & Stamp

12 TEDA /1016D&1417D /TPI-HLS&SSLS/Schemes/ due on. The zone (s) for which the bid(s) is/are submitted shall be highlighted. The FROM address and TO address shall be written without fail otherwise the Techno Commercial bid is liable for rejection. 25) Mode of Submission of Bids: a) The Bids shall be dropped in the Tender box kept at TEDA, 5 th Floor, EVK Sampath Maaligai, No.68 College Road, Chennai , Tamil Nadu, India, on or before the due date and time specified in the tender data sheet. The Bids will not be received personally. b) Alternatively, if the Bidder prefers to submit the Bid by post, the Bidders shall ensure that the Bids reach TEDA on or before the due date and time. TEDA will not be liable or responsible for any postal delay or any other delay whatsoever. c) The Bids received after due date and time or unsealed or in incomplete shape or submitted by Facsimiles (FAX), s etc., will be summarily rejected. 26. Bid Opening: The Techno commercial Bid cover will be opened at TEDA on the date and time as specified in the Tender Data sheet or any other date published in the website specified. 27 The Techno commercial Bid cover will be opened at TEDA on the date and time as specified in the Tender Data sheet or any other date published in the website specified. The Tender will be opened in the presence of the Bidders who choose to be present. The representative(s) of the Bidder who choose(s) to attend Tender opening shall bring an authorisation letter from the Bidder. Maximum of two representatives for each Bidder will be allowed to attend the Tender opening 28.Bidders who are qualified in Techno commercial Bid (Envelope-A) only will be called for Price Bid opening. The Price Bids will be opened in the presence of the TEDA, Chennai Page 12/52 Bidder s Signature & Stamp

13 Bidders at TEDA. The Bidders or their authorised representatives (maximum two) will be allowed to take part in the Price Bid opening. 29. Security Deposit: The Successful Bidders will be required to remit the Security Deposit equivalent to 5% (Five percent) of the value of the contract.. The SD shall be paid by way of Demand Draft /Banker s cheque drawn in favour of Tamil Nadu Energy Development Agency payable at Chennai or in the form of unconditional and irrevocable Bank Guarantee, valid for 24 months, The SD shall be paid within 10days from the date of issue of Letter of Acceptance by TEDA. After this, a firm work order will be issued by TEDA. 30. Release of SD: The Security Deposit will be refunded to the Successful Bidder on completion of inspection and submission of report to the satisfaction of TEDA. Such completion will be arrived at when the inspection of entire systems is completed and report submitted by the Bidder as per the contract agreement and as per Work Order (s) issued by TEDA from time to time. 31. The EMD amount of the unsuccessful bidder will be refunded within a reasonable time on written request. The following categories of industries are exempted from payment of Earnest Money Deposit: i. The Small Scale Industrial units located within the State and Registered with the Tamil Nadu Small Industries Development Corporation. ii. The Small Scale Industrial units located within the State and Registered with National Small Industries Corporation (NSIC). iii. The SSI units holding Permanent Registration certificate from the District Industries Centers of Directorate of Industries and Commerce, Government of Tamil Nadu in respect of those items for which the Registration Certificate has been obtained. iv. Departments of the Government of Tamil Nadu. TEDA, Chennai Page 13/52 Bidder s Signature & Stamp

14 v. Undertakings and Corporations owned by Government of Tamil Nadu. vi. Labour Contract Co-operative Societies registered with in Tamil Nadu. vii. Tiny Industries classified under SSI, registered with the State of Tamil Nadu, and Registration Certificate issued by Department of Industries and Commerce / Government of Tamil Nadu. viii. Small Scale Industrial units located outside the State but registered with National Small Industries Corporation (NSIC) in respect of the items / services rendered by them. ix. Industries exempted from payment of EMD shall enclose duly attested Photostat copy of their Registration Certificate showing the services rendered by them and the period of validity of the certificate as proof of eligibility for exemption from payment of EMD. x. Those Tenderers who are exempted from payment of E.M.D shall furnish in lieu of EMD an under taking in a non-judicial stamp paper of value not less than Rs.100/- (Rupees One hundred only) in the prescribed format, as per Format - 8 furnished below, to the effect to pay penalty an amount equivalent to EMD in the event of non-fulfillment or non-observance of any of the conditions stipulated in the contract consequent to such breach of contract. xi. Undertaking and proof of exemption of EMD shall be kept in the Techno Commercial Bid cover. TENDERS RECEIVED WITHOUT PROOF FOR EXEMPTION OF EMD AND UNDERTAKING WILL NOT BE READOUT AND WILL BE REJECTED SUMMARILY. TEDA, Chennai Page 14/52 Bidder s Signature & Stamp

15 32. Execution of agreement: a) The Successful Bidder shall execute a Contract in the INR 100 non-judicial stamp paper bought in Tamil Nadu only, in the name of the Bidder, within 10 days from the date of Letter of Acceptance issued by TEDA. b) The Successful Bidder shall not assign or make over the contract, the benefit or burden thereof to any other person or persons or body corporate for the execution of the contract or any part thereof without the prior written consent of TEDA. TEDA reserves its right to cancel the work order either in part or full, if this condition is violated. c) In case if the successful bidder fails to execute necessary agreement and to furnish the Security Deposit as prescribed with in the stipulated period,, then his EMD shall be forfeited and his tender will be held as non responsive and the bidder will be blacklisted. BID validity: a) Bids submitted shall remain valid for a period of 180 days from the date of Tender opening. If the bid validity is lesser than 180 days, the Bid will be rejected as non-responsive. b) In exceptional circumstances, TEDA may solicit the Bidders to extend the validity. The Bidder shall extend price validity and Bid security validity. 33. Tender process will be governed by the Tamil Nadu Transparency in Tenders Act 1998 and the Tamil Nadu Transparency in Tenders Rules, 2000 as amended from time to time. 34. All statutory obligations / liabilities like Salary, ESI, P.F., as per Labor Laws for the persons employed for this contract will be the responsibility of the tenderer. TEDA will not make any direct payment thereof and will not be responsible for any lapses by the tenderer. TEDA, Chennai Page 15/52 Bidder s Signature & Stamp

16 35. In case of absence, the tenderer shall provide alternate Engineer to carry out the schedule already fixed without any delay. A standing instruction in this respect shall be issued to the Engineer. 36. The Engineer employed by the tenderer shall have thorough knowledge of respective standards of the components, Capable of ascertaining the quality and standards of the components as stipulated in the respective IEC / BIS standards. 37. Termination For Insolvency: TEDA may at any time terminate the contract by giving written notice to the contractor without compensation to the contractor, if it becomes bankrupt or otherwise insolvent, provided that such termination will not prejudice or affect any right of action or remedy, which has accrued or will accrue thereafter to the TEDA. 38. Termination For Convenience: The TEDA, may by written notice sent to the tenderer, terminate the contract, in whole or in part at any time for its convenience without assigning any reason. The notice of termination shall specify that termination is for the TEDA s convenience in the interest of TEDA. 39. Termination for Corrupt or Fraudulent Practices: The Bidder shall observe highest standard of ethics during bidding process and execution of the project. The Tender accepting authority will reject a proposal for award or terminate the contract, if it is determined in the judgment of TEDA, the Bidder recommended for award, has engaged in fraudulent and corrupt practices in competing for or in executing the Contract. 40. Arbitration: In case of any dispute, the matter will be referred to a sole Arbitrator to be appointed by the Chairman & Managing Director of TEDA under the "Arbitration and Conciliation Act 1996". The arbitration shall be held in Chennai, India and the language shall be English only. Subject to the above, the Courts at Chennai alone only shall have jurisdiction in the matter. 41. Workmen s Compensation Insurance: This insurance shall protect the Contractor against all claims applicable under the Workmen's Compensation Act, 1948(Government of India). This policy shall also cover the Contactor TEDA, Chennai Page 16/52 Bidder s Signature & Stamp

17 against claims for injury, disability disease or death of its or its Sub-Contractor s employees, which for any reason are not covered under the Workmen s Compensation Act, The liabilities shall not be less that Workmen's Compensation 42. Compensation : The contractor arrange to exercise effective supervision over the works so as to ensure safety to the men and materials. In the case of accidents to the workmen arising out of and in the course of employment, the contractor pay necessary compensation to them according to the workman's compensation act, besides arranging immediate medical aid. He shall indeminify TEDA against any liability whatsoever in this regard and execute a bond accordingly. In case, the contractor fails to pay the compensation within the reasonable time, the TEDA may settle the claim and arrange to recover the same from the contractor 43 Withdrawal from Tender (i) Under no circumstances, the successful tenderer shall not withdraw/refuse to accept the final allotted quantities to him,failing which his EMD will be forfeited and the additional expenditure also to be incurred by TEDA for retendering shall have to be borne by the bidder.also he will run the risk of being black listed by TEDA. (ii) Also, if the bidder fails to take up the work assigned to him after issue of LOA /Work order the EMD/SD as the case may be furnished by him will be forfeited.the additional expenditure also to be incurred by TEDA for retendering shall have to be borne by the bidder.also he will run the risk of being black listed by TEDA. 44. Banning of business dealing: The company or the bidder will be banned from business with TEDA if the particulars produced by the bidder such as Auditor Certificate, Annual account, VAT Clearance Certificate, are found to be false and breach of any of the conditions in the contract which leads to delay, additional cost to complete the awarded contract. 45. Notwithstanding anything contained in any of the contract documents, TEDA shall have the right to relax or waive any of the conditions of the contract wherever deemed necessary in the interest of TEDA. 46. The Bidder shall not currently blacklisted by Central, or any State Government or any Union Territory of India. TEDA, Chennai Page 17/52 Bidder s Signature & Stamp

18 47.. The tenderer will be responsible for the well behavior of the persons employedby him as well as for the compliance of the work allotted to him. 48. The Bidder s Engineer shall have thorough knowledge about the supply distribution networks and ensure that the installation shall not violate the Distribution companies rules and regulations. 49. Monitoring Software : Comprehensive software has been developed for smooth functioning of the schemes. Monitoring Software is broadly classified as lot submission, pre dispatch inspection, Installation & commissioning, Third Party Inspection & Payments. The Third party software only. Inspection process will have to happen through monitoring E tokens may have to be procured for secured submission through monitoring software. 50. Inspection report as specified in the Format (F6) Techno Commercial Bid (Envelope-A) (All pages of the Techno commercial Bid shall be organized section-wise, annexed with proof documents, serially numbered and stitched/or spiral bound intact and submitted) Loose pages shall not be accepted. F1.1 Profile of the Bidder # Particulars Bidder 1. Name of the Company 2. Year of incorporation 3. Registered office Address Office Telephone Number TEDA, Chennai Page 18/52 Bidder s Signature & Stamp

19 Fax Number Contact Person Name Personal Telephone Number Mobile Number Address 5. Local office(s)in Tamil Nadu Address Office Telephone Number Fax Number 6. Tender signing authority Name Address Personal Telephone Number Address Please enclose Authorisation or Power of Attorney to sign and submit the Tender 7. Address for communications under the current Tender 8. Registration Details Permanent Account Number VAT Registration Number CST Registration Number Service Tax Registration Number TEDA, Chennai Page 19/52 Bidder s Signature & Stamp

20 9. Banker's Name, Address and Account Number F 1.2 EMD Details # Particulars Please furnish details 1. Name of the Bank 2. Demand Draft (DD) / Banker s Cheque No 3. Date 4. Amount 5. No of Regions for which EMD is remitted F 1.3 Furnish details for meeting the Eligibility Criteria 1) Details of Incorporation/Registration # Description Bidder 1. Year of Incorporation /Registration 2) Details about Annual Turnover # Audited years (from ) Bidder Please enclose audited Annual Report including Balance sheets and Profit and Loss accounts for 3 audited years. 3) Details about experience in inspection of Electrical installations/solar system installation Project Description Order Ref Quantity inspected Due of date Date of Completion Order value TEDA, Chennai Page 20/52 Bidder s Signature & Stamp

21 1 2 3 completion Please enclose copy of work orders and sample inspection reports. 4) Details about the Black Listing Description Bidder 1 Has the bidder currently blacklisted by any of the State/Central Government or organizations of the State/ Central Government or Union Territory 2 Bidder shall submit an undertaking letter in this regard. F(1.4) Manpower Deployment plan Description 1 Team Leader in each zone 2 Team members in each District Educational Qualification Nos TEDA, Chennai Page 21/52 Bidder s Signature & Stamp

22 Format 2 Price Bid (Envelope-B) Cost for inspection of SPV home Lighting Systems & Standalone Street Lighting Systems in North/South/East/West zone (Highlight the zone(s)) Sl. Description of work No. 1 Inspection of Solar Lighting Systems Taxes,if any (each shall be indicated 3 separately with %) Total cost of inspection per 4 system(rupees Cost per system Rs Ps ( Rupees ) Note: In cases of discrepancy between the cost quoted in Words and in Figures, the lower of the two will be considered. (Total cost offered shall be both in figures and words) Signature of the authorised person : Name of the authorised person : Designation : Name and Address of Bidder : Stamp of bidder : F-3 Bidders under taking Covering Letter Letter shall be submitted on Bidder(s) Letter Head) To TEDA, Chennai Page 22/52 Bidder s Signature & Stamp

23 The General Manager Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai 68 College Road, Chennai , Tamil Nadu, India. sir, sub Tender for Third Party Inspection of SPV Home lighting systems and Standalone SPV Street Lighting Systems at identified locations in villages of Tamil Nadu-Reg Ref 1. We have examined the Tender for third party inspection of SPV Home Lighting systems & Standalone SPV Street Lighting Systems, as specified in the Tender. We undertake to meet the requirements and services as required and as set out in the Tender document 2. We attach EMD, Technical Bid and Price Bid in separate sealed covers as required by the Tender which constitute our proposal, in full conformity with the said Tender. 3. We have read the provisions of Tender and confirm that these are acceptable to us. We further declare that additional conditions, variations, deviations, if any, found in our response shall not be given effect to. 4. We undertake, if our Bid is accepted, to adhere to the scope of work as specified in the Tender or such modified plan as may subsequently be agreed. 5. We agree to unconditionally accept all the terms and conditions set out in the Tender document and also agree to abide by this Bid response for a period as mentioned in the Tender from the date fixed for bid opening and it TEDA, Chennai Page 23/52 Bidder s Signature & Stamp

24 shall remain binding upon us with full force and virtue, until within this period a formal agreement is prepared and executed, this Bid response, together with your written acceptance thereof in your notification of award, shall constitute a binding contract between us and TEDA. 6. We affirm that the information contained in the Techno commercial Bid or any part thereof, including its schedules, and other documents, etc. delivered or to be delivered to TEDA is true, accurate, and complete. This proposal includes all information necessary to ensure that the statements therein do not in whole or in part mislead TEDA as to any material fact. 7. We agree that TEDA is not bound to accept the lowest or any Bid you may receive. We also agree that you reserve the right in absolute sense to reject all or any of the service specified in the bid response without assigning any reason whatsoever. 8. It is hereby confirmed that I/We am/are entitled to act on behalf of our company/organization and empowered to sign this document as well as such other documents, which may be required in this connection. 9. We agree to take the responsibility of safety and security of the persons employed by us for inspection. 10. We also declare that our Company /Organisation is not blacklisted by any of the State or Central Government and organisations of the State or Central Government or Union Territory in India. Signature of the authorised person: Name of the authorised person: Designation: Name and Address of Bidder TEDA, Chennai Page 24/52 Bidder s Signature & Stamp

25 Stamp of bidder CERTIFICATE AS TO AUTHORIZED SIGNATORIES I, certify that I (Name) (Designation) ,and that (Name) who signed the above Bid has been duly authourised to sign the same on behalf of our Organisation. F4 Bidder s undertaking for minimum quantity offered (Letter shall be submitted on Bidder s Letter Head) To The General Manager Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai 68 College Road Chennai Dear Sir, Sub: Tender for third party inspection of SPV Home Lighting systems & Standalone SPV Street Lighting Systems installed at identified locations in villages of Tamil Nadu Reg Ref: Tender Reference TEDA/1016D &1417D /TPI-HLS&SSLS/Schemes/ I/We shall undertake to inspect the entire one/two/three/four zone(s) TEDA, Chennai Page 25/52 Bidder s Signature & Stamp

26 I/We am/are aware that if I/We am/are not able to inspect the systems of the entire zone(s). my/our bid is liable for rejection. Signature of the authorised person : Name of the authorised person : Designation : Name and Address of Bidder : Stamp of bidder : F-5 Bank Guarantee Format towards security Deposit (To be executed in Rs.100/- Stamp Paper) To The General Manager Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai 68 College Road Chennai Bank Guarantee No: Amount of Guarantee: Guarantee covers from: Last date for lodgement of claim: TEDA, Chennai Page 26/52 Bidder s Signature & Stamp

27 This Deed of Guarantee executed by.. (Bankers Name & Address) havingour Head Office at..(address) (hereinafter referred to as the Bank ) infavour of The General Manager, Tamil Nadu Energy Development Agency, V Floor, EVK Sampath Maaligai, 68 College Road Chennai (hereinafterreferred to as the Beneficiary ) for an amount not exceeding Rs. /- (Rupees Only) as per the request of M/s. having its office address at (hereinafter referred to as Inspection Agency ) against Letter of Acceptance reference dated / / of M/s. Tamil Nadu Energy Development Agency. This guarantee is issued subject to the condition that the liability of the Bank under this guarantee is limited to a maximum of Rs. /- (Rupees Only) and the guarantee shall remain in full force up to 24 months from the date of Bank Guarantee and cannot be invoked otherwise by a written demand or claim by the beneficiary under the Guarantee served on the Bank 1 month before the date of expiry of Bank Guarantee. AND WHEREAS it has been stipulated by you in the said ORDER that the Inspection Agency shall furnish you with a Bank Guarantee by a Scheduled / Nationalised Bank for the sum specified therein as security for compliance with the Inspection Agency s performance obligations for a period in accordance with the contract. AND WHEREAS we have agreed to give the Beneficiary a Guarantee. THEREFORE, we (Bankers address)., hereby affirm that we are Guarantors and responsible to you on behalf of the Inspection Agency up to a total of Rs. /- (Rupees Only) and we undertake to pay you, upon your first written demand declaring the Inspection Agency to be in default under the contract and without any demur, cavil or argument, any sum or sums within the limit of Rs. /-(Rupees Only) as aforesaid, without your needing to prove or show grounds or reasons for your demand or the sum specified therein. We will pay the guaranteed TEDA, Chennai Page 27/52 Bidder s Signature & Stamp

28 amount notwithstanding any objection or dispute whatsoever raised by the Inspection Agency. This Guarantee is valid until 24 months from the date of Bank Guarantee. Notwithstanding, anything contained herein our liability under this guarantee shall not exceed Rs. /- (Rupees Only). This Bank Guarantee shall be valid up to 24 months from the date of Bank Guarantee and we are liable to pay the guaranteed amount or any part thereof under this Bank Guarantee only and only if you serve upon us a written claim or demand before 1 month. In witness where of the Bank, through its authorised Officer, has set its, hand and stamp on this. at. F6 (A_I) INSPECTION REPORT FOR SPV HOME LIGHTING SYSTEM INSPECTION WORK SHEET SPV HOME LIGHTING SYSTEM Date & Time Name of the Beneficiary & Address Beneficiary ID Panchayat Block District Inspection performed by: Name: Designation TEDA, Chennai Page 28/52 Bidder s Signature & Stamp

29 1. Is Service history Record of the system in place? (specify yes/no) 2. Status of portable meters of Inspection Agency : Digital Multimeter : Clamp on Meters : Temperature gauge: Level Indicator : Others if any: KEEP ALL DISCONNECT SWITCHES IN THE SYSTEM CLOSED (SWITCH ON) & CFLs ON 3. Status of System System Measured meters meter reading reading in inspecting the inverter Agency a Array voltage b Battery voltage c Inverter output voltage d Load current LEDs and Other Indicators Status Indicators by Error in % ON OFF a b c d Charging from PV Fully Charged(Battery) Low voltage Disconnect Fault Indications, specify if any TEDA, Chennai Page 29/52 Bidder s Signature & Stamp

30 5.PV Arrays OPEN ALL DISCONNECT SWITCHES i ii iii iv v vi vii viii Make: Type (Mono/poly): Module max power at STC(Wp): Array Capacity(Wp): No of Modules & Serial Nos: Open circuit voltage of Modules( positive to negative): Module frame material: Mounting Structure material: Others Observations (Specify Yes/No) a b c d e f g h i j Do all modules have RFID? Do all modules have Sl.nos as entered in the Record? Is array structure corroded? Are Glass covers clean and unbroken? PV module free from dust All module frames and mounting hardware earth grounded? Negative wiring grounded? Module(s ) un shaded? Mounting hardware secure and in good condition? Junction boxes prevent the entry of any insects inside? 6 Batteries i. Make: ii. Type: TEDA, Chennai Page 30/52 Bidder s Signature & Stamp

31 iii. iv. No of Batteries &Sl.nos. Voltage &Ah of each battery as per the name plate: v. Capacity of battery bank: vi. Container Material(FRP/Glass/others to be specified ): vii. ix) viii) Voltage measured across the battery bank at no load: Voltage measured across the battery bank at Full load: Other observations (Specify yes/no a. Batteries have serial nos as enterd in the Record? b. Batteries kept in dry location? c. Batteries kept in leveled surface? d. Batteries away from spark generation source like MCBs, relay etc.,? e. Batteries tops clean and dry? f. Caps are secured? g. Battery Terminals secure, corrosion-free, and coated with anti-oxidant? h. Are battery Interconnection leads tightened to battery terminals? i. Enclosure and insulation secured and in good condition? j. No shelves, hooks, or hangers above batteries? k. Electrolyte levels adequate? l. Is Battery area sufficiently ventilated? m. All safety and battery handling instructions displayed? n. Explosive Gas Area No smoking sign prominently posted? 7. Inverter i. Make ii. Capacity TEDA, Chennai Page 31/52 Bidder s Signature & Stamp

32 iii. iv. Sl. No/ Model No Output Voltage at No load: v. Output Voltage at full load: vi. Other observation (Specify yes/no) a) Normal inverter sound b) Inverter area is clean, dry and in good condition 8. Battery & PCU Housing: i. Material of housing : ii. iii. Dimension: Temperature inside the housing: 9.CFL i. Make /model: ii. iii. iv. No of CFLSs connected to the PV system: Wattage of each CFL Physical damage of CFLs if any 8 LED Light/Luminarie i. Wattage ii. No of LEDs in each lamp TEDA, Chennai Page 32/52 Bidder s Signature & Stamp

33 11. System Wiring: a. Make b. Type of wire c. Material and Gauge d. Method of Inter connection (Crimping, Soldering or Crimping cum soldering) PV Array to CCU Battery to Inverter Inverter to CFLs e. Type of Terminals (screw lugs, ring or spade terminals) f. Short circuits (if yes, specify) g. Ground faults (if yes, specify) h. Correct color code conversion (if No, specify) i. Damage to conduit or wire insulation (if yes, specify) j. Damaged or loose wiring connections (if yes, specify) k. Over / Under rating of wires (if yes, specify) Any other Remarks: TEDA, Chennai Page 33/52 Bidder s Signature & Stamp

34 A - II INSPECTION REPORT FOR STANDALONE SPV STREET LIGHTING SYSTEMS INSPECTION WORK SHEET Stand alone Street Lighting Systems Date & Time:.. Name of the Beneficiary & Address..., Beneficiary ID:..., Panchayat. Block :..,. Inspection performed by: Name:... Designation:... 1) Is Service History Record of the system in place? (specify Yes/No) 2) Status of portable meters of Inspecting Agency: Specify Make, Model & Serial no : Digital Multi meter : Clamp on Meters: Temperature gauge: Level Indicator Others if any :. :. 1.PV Module TEDA, Chennai Page 34/52 Bidder s Signature & Stamp

35 i. Make: ii. Type (Mono/Poly): iii. Module max power at STC (Wp): iv. serial No of Module : v. Open Circuit Voltage under STC vi. Module Frame Material vii. Mounting Structure material viii Visual Inspection Other Observation(specify yes/no) a. Do the PV Modules have RFID? b. Do the PV Module have Sl. No as entered in the Record? c. Is array structure corroded? d. Is Glass cover clean and unbroken? e. Is the PV Module free from dust f. Module frame and mounting hardware earth grounded? g. Negative wiring grounded? h. Module(s) unshaded? i. Mounting hardware secure and in good condition? j. Junction boxes prevent the entry of any insects inside? TEDA, Chennai Page 35/52 Bidder s Signature & Stamp

36 2.Battery i. Make: ii. Type: iii. Sl.No of Battery iv. Voltage & Ah of battery as per the name plate: v. Container Material (FRP/ Glass/ others to be specified): vi. Voltage measured across the battery vii others observations(specify yes/no) a) Batteries have serial No as entered in the Record? b) Battery away from spark generation sources? c) Battery tops clean and dry? d) Caps are secured? e) Battery Terminals secure, corrosion-free, and coated with anti-oxidant? f) Enclosure and insulation secured and in good condition? g) Electrolyte levels adequate? h) All safety and battery handling instructions displayed? i) Explosive Gas Area - No smoking sign prominently posted? 3.LED Lights /Luminaire a) Wattage b) No. of LEDs in each lamp c) Provision of Auto switch off after..hours 4.Pole a) Material used b) Height (mtr) TEDA, Chennai Page 36/52 Bidder s Signature & Stamp

37 c) Whether Protection against corrosion provided 5. battery housing a) Material b) Whether protection against corrosion provided c) Air vent and locking arrangement Signature of the Inspecting official TEDA, Chennai Page 37/52 Bidder s Signature & Stamp

38 Format 7 Model Form of Contract To be executed in a Rs.100- Non-judicial Stamp paper bought in Tamil Nadu by the Successful Bidder for Third Party Inspection of SPV Home lighting systems installed under Chief Minister s Solar Powered Green House Scheme and Stand alone SPV street lighting systems for the year (NO FIGURES IN NUMERALS OR WORDS SHALL BE FILLED UP IN THIS SAMPLE FORM AT THE TIME OF SUBMISSION OF TENDER) AGREEMENT This Contract is entered into at Chennai on the... day of between Tamil Nadu Energy Development Agency, a wholly owned Government of Tamil Nadu Undertaking, registered under the Societies Act 27 of 1975, and having its Registered Office at V Floor, EVK Sampath Maaligai, 68 College Road Chennai , Tamil Nadu, India, hereinafter referred to as "TEDA" (Which term shall mean and include its successors and permitted assigns) on behalf of Government of Tamil Nadu, hereinafter referred to as Beneficiary and..., a Company registered under...and having its Registered office at... hereinafter referred to as the Contractor (Which term shall mean and include its successors and permitted assigns) Whereas TEDA on behalf of the Government of Tamil Nadu invited a tender vide Ref. No. TEDA / for 100% inspection of SPV Home Lighting systems & 1,000 Stand alone Solar Street Lighting Systems on installation by the identified contractors at identified locations in villages throughout Tamil Nadu and the Contractor was selected as one of the Inspection Agencies as per the following terms and conditions:- TEDA, Chennai Page 38/52 Bidder s Signature & Stamp

39 1) This document on having been signed by both the parties shall constitute a binding contract between the parties and shall remain in force for a period of two years. But in the event of any breach of the Contract at any time on the part of the Contractor, the contract shall be terminated by TEDA without compensation to the Contractor. The contract may also be put to an end at any time by the Beneficiary upon giving 7 days notice to the Contractor. 2) The Contractor agrees for inspection of solar lighting systems at a cost of Rs.../- (Rupees...only.) per System in...zone (s) 3) The inspections shall be completed as per the Inspection Schedule as in tender by engaging the following minimum technical personnel: a. Team Leaders - numbers per zone b. Team Members - numbers per District 4) Inspection of SPV Home Lighting systems & Standalone SPV Solar Street Lighting Systems shall be completed within 30 days from the date of issue of LoA(or) 7 days from the date of furnishing of list of locations of installed systems whichever is later. 5) If the inspection is not effected as specified as above, TEDA shall have the full authority to cancel the order and to take any such action that will be deemed fit in the circumstances. 6) In case of failure by the Contractor to inspect the SPV Home Lighting systems & Standalone SPV Solar Street Lighting Systems within the period specified, TEDA shall have the power to reject any such inspections TEDA, Chennai Page 39/52 Bidder s Signature & Stamp

40 7) Penalty for delay in inspection a) This is a time bound project. b) The Contractor performance will be reviewed on the first day of every week. The shortfall in inspection schedule will be reduced from the overall orders given to the Contractor. An equivalent quantity may be allocated to the performing Contractor then and there as additional work order c) Inspections & submission of inspection reports within 7 days of installation is a mandatory requirement. TEDA may impose penalties as decided by TEDA in case of delays. Also TEDA may cancel the orders & make alternate arrangements and the cost incurred by TEDA for doing the same will be recovered from the Contractor. d) TEDA have a right to cancel the work order partially or in full and entrust the orders to another Contractor if the work is delayed beyond a reasonable period, say 15 days after the due date. 8) Payment Terms 1. All payments will be made in INR only. 2. Bills shall be raised through monitoring software for lots of 2000 inspections % payment will be released on submission of inspection report and its acceptance. 4. TEDA will make all efforts to clear the payment within 15 days from the date of raising of bills through Monitoring Software for lots of 2000 inspections. 5. If the Taxes have been reduced retrospectively, the contractor is liable to return the same. TEDA, Chennai Page 40/52 Bidder s Signature & Stamp