6. Consideration of Res , Interlocal Agreement between Pinellas County and the City of Treasure Island for Water Line Relocation

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1 CITY OF TREASURE ISLAND, FLORIDA BOARD OF COMMISSIONERS MEETING SUPPLEMENTAL AGENDA August 5, :00 PM H. ITEMS OF BUSINESS: 6. Consideration of Res , Interlocal Agreement between Pinellas County and the City of Treasure Island for Water Line Relocation I. ADJOURNMENT Any person desiring to file an appeal to any action taken by the Commission at this meeting will need a record of the proceedings and for such purpose may be required to insure that a verbatim transcript is made. Said transcript shall be made by the appellant at his or her expense. The City maintains a video recording of all public hearings. In the event that you wish to appeal a decision, the video mayor may not adequately insure a verbatim record of the proceedings. Therefore, you may wish to provide a court reporter at your expense. Page 1 of 1 July 1,2014

2 CITY OF TREASURE ISLAND AGENDA COVER MEMORANDUM August 5, 2014 Item No. H-6 DATE: July 1,2014 TO: FROM: SUBJECT: Reid Silverboard, City Manager Mike Helfrich, Public Works Director Res 14-66, Interloca1 Agreement between Pinellas County and the City of Treasure Island for Water Line Relocation Background: The City of Treasure has a contract with Keystone Excavators, Inc. for Implementation of Best Management Practices for drainage system improvements along Bayshore Drive dated August 9, This project involved the incidental relocation of various water lines that were in conflict with the stormwater drainage structures. Pinellas County is responsible for the relocation of the water lines; however, they were not able to staff the relocation. They approached the City of Treasure Island to request that we instruct our contractor, Keystone Excavators, Inc., to perform the water line relocation using our contract to pay for these Construction Services. An Interlocal Agreement between Pinellas County and the City of Treasure Island has been prepared. Discussion: The scope of Construction Services for the Interlocal Agreement included the relocation of a 2" and 6" potable water mains, 4" reclaimed water main, appurtenances and service connections found to be in conflict with the proposed road and drainage system improvements along Bayshore Drive. The COUNTY will pay the cost for the relocation of the potable water mains, reclaimed water main and service connections along Bayshore Drive which shall not exceed Four Thousand, Nine Hundred Seventy Dollars and Fifty Cents ($4,970.50). Recommendation: Staff recommends that the Commission approve Resolution 14-66, authorizing the City Manager to sign the Interlocal Agreement between Pinellas County and the City of Treasure Island. Res 14-66, lnterlocal Agreement PC-T! for Water Line Relocation cover memo Page 1 of I

3 RESOLUTION NO A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN INTERLOCAL AGREEMENT WITH PINELLAS COUNTY FOR THE RELOCA TION OF THE WATER MAINS, RELCAIMED WATER MAIN AND SERVICE CONNECTIONS IN CONJUCTION WITH THE ROAD CONSTRUCTION AND DRAINAGE IMPROVEMENTS ALONG BA YSHORE DRIVE; AND PROVIDING AN EFFECTIVE DA TE. WHEREAS, the City of Treasure Island desires to construct road and drainage system improvements along Bayshore Drive; and WHEREAS, Pinellas County owns and maintains potable water mains, reclaimed water main and service connections that require relocation along Bayshore Drive, as described in Exhibits A and B, herein referred to as the "PROJECT"; and WHEREAS, Pinellas County has provided to the City a Interlocal Agreement that will pay the cost for the relocation of the potable water mains, reclaimed water main and service connections along Bayshore Drive which shall not exceed Four Thousand, Nine Hundred Seventy Dollars and Fifty Cents ($4,970.50).; and WHEREAS; the City shall pay One Hundred Percent (100%) of the total construction cost for the PROJECT will then invoice the County for the costs of the relocation of the potable water mains, reclaimed water main and service connections, not to exceed Four Thousand, Nine Hundred Seventy Dollars and Fifty Cents ($4,970.50) upon approval of the County Project Manager. The County shall pay the City in accordance with the Florida Prompt Payment Act time schedule for construction projects; and WHEREAS, the City of Treasure Island Commission has determined that the approval of said Interlocal Agreement is in the best interest of the City of Treasure Island. NOW, THEREFORE, THE CITY COMMISSION OF THE CITY OF TREASURE ISLAND DOES RESOLVE THAT: Section 1. The City Manager is authorized to execute the subject Interlocal Agreement attached as Exhibit 1. Section 2. This resolution is effective immediately upon adoption. The foregoing Resolution was offered during Regular Session of the City Commission of the City of Treasure Island, Florida, sitting on the day of August, 2014 by Commissioner who moved its adoption; was seconded by Commissioner and upon roll call, the vote was: YEAS: NAYS: ABSENT OR ABSTAINING: ATTEST: Robert Minning, Mayor Dawn Foss, City Clerk Res 14-66, Interlocal Agreement PC-TI for Water Line Relocation

4 Exhibit 1 INTERLOCAL AGREEMENT BETWEEN PINELLAS COUNTY AND THE CITY OF TREASURE ISLAND FOR THE RELOCATION OF THE WATER MAINS, RECLAIMED WATER MAIN AND SERVICE CONNECTIONS IN CONJUNCTION WITH THE ROAD CONSTRUCTION AND DRAINAGE IMPROVEMENTS ALONG BAYSHORE DRIVE SECTION 1 INTENT OF AGREEMENT This AGREEMENT, made and entered into this day of, 2014, by and between PINELLAS COUNTY, a political subdivision of the State of Florida, acting by and through its County Administrator, hereinafter referred to as "COUNTY", and the CITY OF TREASURE ISLAND, FLORIDA, a municipal corporation within said Pinellas County, acting by and through its City Commission, herein referred to as "CITY". WITNESSETH that: WHEREAS, the CITY desires to construct road and drainage system improvements along Bayshore Drive; and WHEREAS, the COUNTY owns and operates potable water mains, reclaimed water main and service connections that require relocation along Bayshore Drive, as described in Exhibit A, herein referred to as the "PROJECT"; and NOW, THEREFORE, in consideration of the monies hereinafter agreed to be paid and the mutual covenants contained herein, the parties hereby mutually agree as follows: SECTION 2 SCOPE OF CONSTRUCTION SERVICES The scope of Construction Services for the PROJECT shall include the following: The relocation of the 2" and 6" potable water mains, 4" reclaimed water main, appurtenances and service connections found to be in conflict with the proposed road and drainage system improvements along Bayshore Drive. SECTION 3 SERVICES TO BE PROVIDED BY THE CITY The CITY will provide a representative to attend construction meetings and inspect the construction of the road and drainage improvements to ensure that construction is

5 completed in accordance with the plans and specifications. Upon acceptance and approval of the construction plans and specifications by all parties, the CITY shall require Keystone Excavators, Inc. to construct the PROJECT. Upon completion of the entire PROJECT, the CITY shall ensure that any warranty, including materials, equipment, workmanship and closeout documents, by the contractor constructing the PROJECT, is passed on to the COUNTY under the same terms and conditions as that warranty applies to facilities constructed or installed on behalf of the CITY. SECTION 4 SERVICES TO BE PROVIDED BY THE COUNTY The COUNTY will produce potable water mains, reclaimed water main and service connections relocation construction drawings, specifications, quantity list, and cost estimate suitable to construct the PROJECT. The COUNTY will provide construction materials as described in Exhibit B. The COUNTY will provide a representative to attend construction meetings and inspect the construction of the PROJECT to ensure that COUNTY standards are met. The COUNTY will submit and obtain any permits associated with the potable water and reclaimed water system and operation within the PROJECT. When construction of the work is completed, the COUNTY shall own, operate, and maintain the up-grades to the potable water and reclaimed water system. SECTION 5 FUNDING AND INVOICING The COUNTY will pay the cost for the relocation of the potable water mains, reclaimed water main and service connections along Bayshore Drive which shall not exceed Four Thousand, Nine Hundred Seventy Dollars and Fifty Cents ($4,970.50). The CITY shall pay One Hundred Percent (100%) of the total construction cost for the PROJECT. The City will invoice the COUNTY for the costs of the relocation of the potable water mains, reclaimed water main and service connections, not to exceed Four Thousand, Nine Hundred Seventy Dollars and Fifty Cents ($4,970.50) upon approval of the COUNTY Project Manager. The COUNTY shall pay the CITY in accordance witl1 the Florida Prompt Payment Act time schedule for construction projects. During construction, the CITY shall process invoices from the contractor and submit a copy to the COUNTY along with progress reports and requests for payment. Page 3

6 SECTION 6 ACCOUNTING RECORDS Records of expenses pertaining to all services performed shall be kept in accordance with generally recognized accounting principles and procedures. SECTION 7 TERM OF AGREEMENT This Agreement shall commence on the date of execution and shall remain in effect until the CITY provides to the COUNTY mutually agreeable documentation whicll substantiates that this Agreement has been fully performed. SECTION 8 TERMINATION Upon written notice, this Agreement may be terminated by any of the parties in the event of SUbstantial failure of another party to fulfill its obligation under this Agreement through no fault of the terminating party. This Agreement shall be deemed terminated on the fifteenth (15th) day after receipt of written notice of termination. All notices or reports under this Agreement shall be directed to the following addresses: Project Manager for the COUNTY: Project Manager for the CITY: Engineer of Record for the CITY: Guillermo Q. Bay, E.!. Pinellas County Department of Environment and Infrastructure Engineering & Technical Support 14 S. Ft. Harrison Avenue, 6 th Floor Clearwater, FL Reid Silverboard, City Manager City of Treasure Island th Avenue Treasure Island, FL Justin V. Keller, PE Advanced Engineering & Design, Inc th Avenue Pinellas Park, FL SECTION 9 ENTIRE AGREEMENT This document embodies the whole Agreement of the parties. There are no promises, terms, conditions or allegations other than those contained herein and this document shall supersede all previous communications, representations and/or Agreements, whether written or verbal, between the parties hereto. This Agreement may be modified Page 4

7 only in writing executed by all parties. This Agreement shall be binding upon the parties, their successors, assigns and legal representatives. IN WITNESS WHEREOF, the parties hereto, or their lawful representative, have executed this Agreement as of the date first above written. CITY OF TREASURE ISLAND FLORIDA, a municipal corporation of the State of Florida PINELLAS COUNTY, FLORIDA, a political subdivision of the State of Florida, by and through its County Ad m inistrator By: Reid Silverboard, City Manager By: County Administrator ATIEST: WITNESS: By: Dawn Foss, City Clerk By: LEGAL REVIEW: APPROVED AS TO FORM: By: City Attorney By: Office of the County Attorney Res 14-66, InterJocal Agreement PC-TI for Water Line Relocation Exhibit Page 5

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9 EXHIBIT B PINELLAS COUNTY UTILITIES PARTS REQUEST ISSUED TO KEYSTONE EXCAVATORS, INC. TREASURE ISLAND BAYSHORE DRIVE RELOCATIONS 06/16/2014 ITEM NUMBER DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COST I " Road-Wa"i Line Valve $ $ " Valve Top $ 3207 $ " Valve Bottom $ 1, $ 1, " 45' MJ Fitting 4 EA $ $ " Male X Compression Adapter, Brass $ $ " X Close Nipple, Brass $ 7.65 $ " X 2" Service Saddle $ $ I " Joint Restraints 2 EA $ $ " Ductile Iron Pipe 60 LF $ $ 1, Small Thurst Block 2 EA $ $ " 90' MJ Fitting 4 EA $ $ " Solid Sleeve $ $ " Mega-Lug Retainer Kit-PVC 10 EA $ $ " Inserts 2 EA $ $ " C-900 Reclaim Pipe, Purple 20 LF $ 2.81 $ TOTAL - $ 4,546.58