WOODGATE CONDO UNIT OWNERS ASSOCIATION

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1 WOODGATE CONDO UNIT OWNERS ASSOCIATION RULES AND REGULATIONS PURPOSE The purpose of the Rules and Regulations of Woodgate Condominium Association is to establish rules within the framework of the Association s Declaration & Bylaws, as well as local, state and federal codes and applicable regulations, in a manner which will allow the occupants of the condominium community to live in an environment acceptable and beneficial for all. All owners and residents need to be fully aware of the Rules and Regulations of the Woodgate Condominium Association. Use this as a quick reference. If you have any questions regarding, contact the Management Company to assist you. REVISED: MARCH 01,

2 INDEX OF CONTENTS Page Procedural Regulations 3 Living at Woodgate Condos 3 Channel of Communication 3 Contact Information/Board of Directors 4 Enforcement Procedures 5 Collection Procedures 5 Maintenance Request Procedures 6 Complaints Against Other Unit Owners and Tenants 6 Community Building 7 Architectural Control 7 Patio Fences 7 Landscaping General Rules of Conduct 8 Articles Displayed/Hung Outside Units and in Windows 8 Pets/Animals/Livestock 9 Nuisances 9 Commercial Activities 9 Common Elements 9 Firearms/Fireworks 10 Signs 10 Parking and Towing 10 Refuse/Trash 11 Renting/Leasing Units 11 Emergency Access 11 BBQ Grill Policy Attached Forms and Exhibits Maintenance Request Form Complaint Form Community Building Rental Form Improvement Authorization Request Form Contact Information Form Exhibit A- Parking Map Exhibit B- Fence Build Specifications 2

3 PROCEDURAL REGULATIONS 1. ADVANTAGES OF CONDOMINIUM LIVING AT WOODGATE CONDOS Affordable to comparable houses of same size Convenient location to shopping, highways, businesses, and city bus lines Homeowner tax benefits similar to houses Pride of ownership rather than a renter Two (2) parking spaces included with each unit Attached storage to units Water, exterior maintenance, and exterior insurance included Association fees are based proportionately on the size of your unit Sharing of all common element costs can provide a lower monthly cost if owned individual home Full size basements Available community building for owner usage 2. CHANNEL OF COMMUNICATION Board members serve without compensation and are responsible for making the decisions affecting our property. Decisions concerning the property are made during the Board s quarterly meetings. In between the quarterly meetings, the Association relies on the Management Company to carry out the Boards decisions and handle all communications by and between the Association s owners, contractors and vendors. If you have questions or concerns about the maintenance of the property, please direct the matter to the Management Company, in writing. In case of an emergency, such as a fire, you should contact the fire/police departments. The board requests and appreciates your cooperation in respecting that Board members are not employees and should not be contacted directly on Association related matters outside of Board meetings. Board members are not individually responsible for resolving Association matters and can only decide on issues brought to their attention by the Management Company to assure that your concerns are properly addressed and answered. Management Company HomeARCH LLC After Hours/Emergency: Contact: Stan Thomas Stan@homearchlifestyle.com Board of Managers CONTACT INFORMATION Withheld from public view. Contact the Management Company. Mailing Address: Woodgate Condo Association P.O. Box Columbus OH In the case of a Fire or Crime, please contact the Fire and/or Police Departments immediately. 3

4 3. ENFORCEMENT PROCEDURE A. The owner shall be responsible for any violation of the Declaration, Bylaws or Rules by the owner, guests, or the occupants, including tenants, of his/her home. B. Notwithstanding anything contained in these Rules, the Board shall have the right to proceed, immediately or otherwise, with legal action for any violation of the Association's governing documents, as the Board, in its sole discretion may determine. The entire cost of effectuating a legal remedy to impose compliance, including court costs and attorney fees, shall be added to the account of the responsible owner. C. AII costs for extra cleaning and/or repairs stemming from any violation will also be added to the responsible owner's account. D. In addition to any other action and if applicable, in accordance with the procedure outlined in Section E below, the Board MAY a) levy an assessment for actual damages and/or b) levy a reasonable enforcement assessment per occurrence and/or c) if the violation is continuous and ongoing in nature, levy a reasonable enforcement assessment per day. E. Prior to the imposition of an enforcement assessment for a violation, the following procedure will be followed: 1. Written notice(s) will be served upon the alleged responsible owner specifying: a. If applicable, a reasonable date by which the owner must cure the violation to avoid the proposed charge or assessment and b. A description of the property damage or violation and c. The amount of the proposed charge and/or enforcement assessment and d. A statement that the owner has a right to, and the procedures to request, a hearing before the Board to contest the proposed charge and/or enforcement assessment. 2. To request a hearing, the owner must mail or deliver a written "Request For A Hearing" notice which must be received by the Board not later than the tenth day after receiving the notice required by Item E-1 above. a. If an owner timely requests a hearing, at least seven days prior to the hearing the board shall provide the owner with a written notice that includes the date, time, and location of the hearing. If the owner fails to make a timely request for a hearing, the right to that hearing is waived, and the charge for damages and/or an enforcement assessment will be immediately imposed; and b. At the hearing, the Board and alleged responsible owner will have the right to present any evidence. This hearing will be held in Executive Session and proof of hearing, evidence or written notice to the owner to abate action, and intent to impose an enforcement assessment shall become a part of the hearing minutes. The owner will then receive notice of the Board's decision and any enforcement assessment imposed within thirty (30) days of the hearing. 3. The Association may file a lien for an enforcement assessment and/or damage charges which remains unpaid for more than ten (10) days. 4

5 4. ASSOCIATION COLLECTION PROCEDURES 1. All assessments, including maintenance fees, are due on the first (1st) day of the month and are considered late if not received by the tenth (10th) of the month. 2. An administrative late charge of $25.00 per month shall be incurred for any late payment and on any unpaid balance. (Subject to increase upon further notice.) 3. Any costs, including attorneys' fees, recording costs, title reports and/or court costs, incurred by the Association in the collection of delinquent assessments shall be added to the amount owed by the delinquent Owner. 4. Any payments made shall be applied in the following order: a. Interest and/or administrative late fees owed to the Association b. Collection costs, attorney s fees incurred by the Association c. Principal amounts owed on the account for common expenses and assessments d. Any past due assessments may cause a lien and foreclosure to be filed. against the unit owner. 5. If any Owner (either by his or her conduct or by the conduct of any occupant) fails to perform any act that he/she is requested to perform by the Declaration, the Bylaws or the Rules and Regulations, the Association may, but shall not be obligated to, undertake such performance or cure such violation and shall charge from said owner the entire cost and expense, including reasonable attorney fees, of such performing or cure incurred by the Association. Any such amount shall be deemed to be an additional assessment and shall be due and payable immediately following notification of such charge, and the Association may obtain a lien for said amount in the same manner and to the same extent as if it were a lien for common expenses. 6. If any Owner is delinquent in the payment of any fees for more than thirty (30) days, the Board may suspend the privileges of the Owner to vote and/or use any of the amenities. 7. All Association payments should be made payable to Woodgate Condominium Association. Monthly dues should be mailed to: Woodgate Condominium Association P.O. Box Columbus, OH MAINTAINENCE REQUESTS Most exterior maintenance is the responsibility of the Condominium Association. To request exterior maintenance, call the Management Company during normal working hours or submit it on the Maintenance Request Form. In case of a fire, call fire department immediately. After hours emergency maintenance requests should be to the Management Company. Emergency exterior maintenance can be to the Board of Director s after first attempting to contact the Management Company. Maintenance not performed to satisfaction of owner should be referred to the Board of Directors. Maintenance Request Form is attached. 5

6 6. COMPLAINTS AGAINST OTHER UNIT OWNERS OR TENANTS Complaints against anyone violating the rules must be submitted to the Property Management Company in writing and must contain the date, signature, address, and telephone number of the individual filing the complaint. Copies of complaints and the identity of the complaining party will be made available to the alleged violator in the event of an enforcement assessment hearing. Complaint form is attached. 7. GARAGES The Association has 9 single vehicle garages. Garages are available for rent for a minimum of 6-month rental. Call Management Company for availability and pricing. 8. COMMUNITY BUILDING The Community building is available to rent to all Woodgate Owners. Tenants may also rent the Community Building with the written approval of the unit owner. Unit owners then assumes responsibility for damages caused by the tenant. Rental requirements: 1. Must be current on Association Dues 2. A request must be sent in writing to the Management Company for the Board of Directors approval. Attached is Request for Community Building Rental. 3. A refundable deposit of $ is required. 4. Rates to be determined based on current rate. Subject to change. 6

7 GENERAL RULES OF CONDUCT The following General Rules of Conduct, supplementing, and in some cases repeating in full the legal restrictions of the Declarations and Bylaws, shall be applicable to all Unit Owners and Residents: 1. ARCHITECTURAL CONTROL IN ORDER TO MAINTAIN A COMMON ARCHITECTURAL ESTHETIC AND BUILDING INTEGRITY, NO UNIT OWNER OR TENANT OF A UNIT OWNER SHALL MAKE ANY STRUCTURAL ALTERATION, ADDITION, OR IMPROVEMENT TO ANY UNIT WITHOUT PRIOR WRITTEN APPROVAL OF THE BOARD. All requests for improvements to your unit must be submitted on the attached Improvement Authorization Form and submitted to the Management Company for the Board of Directors approval. Failure to do so will result in enforcement proceedings as outlined above. (See Enforcement Procedures section above) The following are not permitted: - Any additions to the parent structure shall be prohibited. - No outside televisions, or citizens' band or other radio antenna or transmitter shall be permitted. **Satellite dishes must remain behind fenced patios and not viewable from the Common Elements. - No structures such as dog houses, storage sheds, etc., shall be constructed on any lot at any time. - No resident is permitted to paint or stain the exterior of his unit unless it has been approved by the Board of Director's. The following is an example for illustration purposes of items that require the Board of Directors approval (not all included): - Replacement windows and storm windows, exterior doors, storage doors, and patio doors. - Kitchen and bathroom remodeling - Basement remodeling/finishing - Exterior lighting. - Trees and shrubbery in or around Common Elements - Basement window well coverings (only window well coverings that lay flat and are secured) - Concrete stoops and patios - Patio Fence Enclosures (see below) If not sure if you should submit an Improvement Request, please contact the Management Company for assistance and guidance. 2. PATIO FENCING Unit owners are responsible for the maintenance, repair, and replacement of their patio fence. Although you are responsible for the fence, the fence must be in accordance with the Associations architectural control. The replacement or repair of your fence must receive approval of the Board of Directors. A. To help you or your contractor, a specification sheet has been attached as to the correct final build of the fence and door. B. Proper stain will be provided to owners at no cost by the Association. Once stain is provided, your fence must be stained within a reasonable time. Contact Management Company for stain. C. All patio fences must be stained and in acceptable condition. 7

8 3. LANDSCAPING A. No person may remove existing trees or shrubbery and may not plant new trees or shrubbery without the prior approval by the Board of Directors. A. Residents may plant flowers in the beds in front or side of their unit B. No invasive plants are allowed C. No plant is to grow through fences or onto building D. Patio plantings are the responsibility of the owner. Patios should be kept weed free and plantings should be responsibly trimmed. E. No rocks, lava rock, or other substance is to be used to replace mulch 4. ARTICLES DISPLAYED/HUNG OUTSIDE UNITS AND IN WINDOWS A. No unit owner or resident shall display, hang, store or use any clothing, blankets, laundry (including clothes lines) or other articles outside their unit, or which may be visible from the outside of their unit. B. Windows must have window coverings. C. Window coverings, visible from the exterior of units, must maintain the esthetic appeal of the units. No resident may use sheets, clothing, blankets, newspapers, flags, or other such articles in their exterior windows. D. New owners must comply with window covering rule within 30 days of move in date. No newspaper or sheets are permitted. E. Vertical or horizontal blinds must be in good condition and not be broken or separated. F. Window screens must be in good condition and be void of rips, tears, and tape. G. No hanging/drying of clothing, whether by clothes line, fence, or on any other element. H. The Board of Directors reserves the right to determine what is esthetically appealing. 5. PETS/ ANIMALS/ LIVESTOCK A. No animals, livestock, exotic, or poultry of any kind shall be raised, bred, or kept in any unit or the Common Areas, except that dogs, cats or other household pets may be kept in units, provided they are not kept, bred, or maintained for any commercial purpose, and are not permitted in Common Areas EXCEPT ON A LEASH (Not longer than six feet in length) maintained by a responsible person. B. Pets are not permitted to be chained to patio fences or be chained inside the patio with a chain long enough to reach the common area grass. No pet is to be tied to any exterior element. C. Pet owners will be responsible for removing animal waste immediately from Common and Limited element areas. (Including patio areas) D. Owners shall be required to repair within 15 days, any damages done by their pets to the Common Areas or to other units. Should an owner fail to make required repairs, the Board of Managers will cause these services to be performed and charged to the unit owner. (Owner responsible for renters' pets). E. Owners shall be required to take whatever action is deemed necessary to prevent their pets from annoying others. In particular, continuous animal noise, whether in the Common Areas, within units, or patios, is not permitted. F. All pets must be licensed and up to date on inoculations. (i.e. rabies shots, etc.) 8

9 G. No animal considered dangerous may be kept or boarded in any unit. H. Any animal deemed neglected will be reported to the Board of Managers and be turned over to proper animal protection services. I. Pets are to be fed inside their owner s unit. J. No food is to be provided to stray animals and/or left outside. It is important to understand that the feeding of strays increases animal disease, rodent intrusions, property damage, and increased population of stray animals. 6. NUISANCES No noxious, offensive or illegal activity shall be carried on in any unit or upon the Common Elements or Limited Elements, nor shall anything be done thereon which may become an annoyance or nuisance to the neighborhood. 7. COMMERCIAL ACTIVITIES No commercial activities shall take place that will disturb the general atmosphere of the community (i.e. baby-sitting). Activities that have the appearance of being commercial shall be presented to the Board of Director's and evaluated and a ruling made as to its acceptance or rejection. 8. COMMON ELEMENTS Except as otherwise provided, the Common Elements shall be used for the sole and exclusive use, benefit and enjoyment of unit owners for the purposed and in the manner in which such areas and facilities are ordinarily used. In addition: A. Unit owners are responsible for the maintenance and repair resulting from damage to the Common Elements caused by a negligent or intentional act by the unit owner or residents of a unit or guest of any owner or resident. B. Use of the sidewalks shall be limited to pedestrian traffic. C. Unit owners shall be responsible to keep Common Elements clear of all personal articles. D. Children shall not be permitted to play or climb or otherwise jeopardize lamp posts, trees, shrubbery, parked vehicles, fences, trash bins, garages, or other structures. Children must be supervised while playing in Common Elements. E. The Common Elements are not to be used as a facility for activities which may be detrimental to lawn, shrubs, trees, sidewalks, or nearby structures. F. For the safety all residents, children's toys and bicycles must be removed from the Common Elements prior to dusk. It is the Parents responsibility to see that this is done. 9. FIREARMS/FIREWORKS A. No firearms, including BB guns, bows and arrows, slingshots or other weapons discharging a projectile, may be discharged on condominium property. B. If resident is licensed to carry concealed weapon, please provide written notification to the board with copy of appropriate documentation. C. No fireworks to be discharged within the Common or Limited Elements. 9

10 10. SIGNS No signs may be displayed to the public view on the exterior or interior of a unit except those approved by the Board. One (1) professionally prepared sign advertising the unit for sale, or rent may be placed on the interior side of a window. 11. PARKING/TOWING Parking is permitted in designated parking areas only. Parking Map is attached. A. Two (2) parking spaces are provided for each unit, guests must park in your space, on the public street, or at the party house. Owners/residents are responsible to insure their guests park in the proper area. B. If an owner allows another owner/resident to use their space(s), the owner must make the Board of Directors aware of who is using their spot. Owners are to provide vehicle information and license plate numbers. C. No parking is permitted at any time on the grass. Moving trucks are not permitted to drive on lawn or sidewalks. D. No boats, recreational vehicles, trailer or other recreational vehicles are permitted to be stored or parked on our lots or parking areas. E. Vehicles which do not have current license plate stickers (must be plates on front and rear of vehicle) or are not operational are not to be stored or parked on our lots or parking spaces. F. No vehicles may be parked in such a manner as to impede or prevent the normal flow of traffic or cause a safety hazard. Parking is to be between lines only. G. No repairs or maintenance may be performed on any vehicle in the parking lots except emergency repairs (i.e., changing a flat tire, which must be completed within 24 hours). H. Vehicles parked in another unit s space will be towed with no warning. Other violations will be given at least a 24-hour notice prior to towing. I. The Board of Director's or Management Company may be contacted to have a vehicle towed. Vehicles may be recovered by calling the number posted on the sign at the end of each drive. Reminder: VEHICLE OWNER IS RESPONSIBLE FOR ALL TOWING EXPENSES. Vehicles towed can be recovered by contacting Shamrock REFUSE/TRASH The Association purchases and owns the refuse containers. It s imperative that the trash containers are used for household trash only. Please take pride in our community and keep trash bin areas clean. A. Trash must be placed inside trash containers. B. Trash, garbage, or other waste shall not be kept or stored in or on Limited Element Areas (i.e. patios) or Common Element Areas. C. Do not let small children take out trash that cannot reach the top of the containers and or open the lid. This will prevent trash being placed on the ground. D. Bulk trash (furniture, appliances, large items): If you have large items you must call the Management Company to arrange for City of Columbus Bulk Pick-up. This is a no charge pick-up. A date for pick up will be given to 10

11 you and your bulk items can be placed as directed two days prior to pick up. This guideline must be followed or owner will be responsible for all costs associated with clean- up or damage. **Become Earth friendly and recycle. Information for recycling centers can be obtained at swaco.org 13. RENTING/LEASING UNITS A. No lease will be for less than six (6) months. No month to month renting. B. Owners who lease or rent their units must notify management of the name and phone numbers of their residents, vehicle (s) type, and license plate (s) numbers. Tenant information must be updated within thirty (30) days if you have a new tenant. Owner and Tenant Emergency Contact Form is attached. C. You must provide to the Board of Directors a copy of the executed Written lease (if so requested.) C. All tenants must be given a copy and abide by all the rules, regulations, and guidelines herein. D. Owners are responsible for tenant's rules infractions plus any fines subject to those infractions. This applies to all rules infractions and fines. 14. EMERGENCY CONTACT AND ACCESS In order to assure prompt inquiry of safety issues it is imperative that the Management Company or the Board of Directors is able to contact you in the event of an emergency. A. For emergency contact, all owners must provide to the Association Owner names, phone numbers, vehicle types and license plates, business phone and business address, within thirty (30) days of title transfer and within thirty (30) days of any change of previous information given. This Information must be in writing on the attached Owner and Tenant Emergency Contact Form. B. The Management Company or the Board of Directors may enter a Unit for a bona fide purpose when conditions exist that involve an imminent risk of damage or harm to Common Elements, another Unit, or to the health or safety of the Occupants of that Unit or another Unit. 15. BBQ CHARCOAL AND PROPANE GRILLS A. The use of charcoal grills is strictly prohibited. B. Propane grills should be operated at least 5 feet horizontally and 5 feet vertically from the nearest building. 11

12 Woodgate Condo Association GENERAL MAINTENANCE REQUEST Date: Name Unit Address Phone Number How long has item been broken/damaged: Please describe your maintenance request: Signature X X Manager and Board Use Only Received by Association: Expected cost of repair: Approved: Disapprove: Other: Woodgate Condo Association 12

13 WOODGATE CONDO ASSOCIATION COMPLAINT AGAINST ANOTHER OWNER OR UNIT THIS FORM MUST BE SIGNED NATURE OF COMPLAINT (Pet, Noise, etc.): LOCATION: NUMBER OF OCCURENCES: DATE(S) OF VIOLATION: TIME(S) OF VIOLATION: NAME OF OFFENDER/ (IF KNOWN): DETAILS. BE SPECIFIC PLEASE: WAS ANY ATTEMPT MADE TO RESOLVE THIS PROBLEM: YES NO IF YES, WHAT WERE THE RESULTS? NAME (PLEASE PRINT) ADDRESS SIGNATURE: Manager and Board Use Only RECEIVED BY ASSOCIATION: DATE MANAGER: DISPOSITION: Woodgate Condo Association 13

14 COMMUNITY BUILDING RENTAL REQUEST FORM NAME: UNIT OWNED: PHONE: DATES REQUESTED: TYPE OF EVENT: NUMBER OF GUESTS: EXPECTED ACTIVITIES AT BUILDING: OTHER PERTINENT INFORMATION RELATING TO THE REQUEST: SIGNATURE Woodgate Condo Association 14

15 IMPROVEMENT AUTHORIZATION REQUEST (not for maintenance requests) NAME: UNIT ADDRESS: PHONE: PROPOSED UNIT IMPROVEMENTS. PLEASE DETAIL TYPE OF WORK, PRODUCTS, PRODUCT NUMBERS (windows, doors, fence, interior renovation, other): EXPECTED DATE OF WORK: CONTRACTOR HIRED: CONTRACTOR CONTACT INFORMATION: LICENSE NUMBER OF CONTRACTOR: INSURANCE INFORMATION OF CONTRACTOR: Manager and Board Use Only Received by Association: Manager: Disposition: 15

16 Woodgate Association Owner and Tenant Emergency Contact Info 1. Unit Owner Information Woodgate Unit Number/Address: Owner(s) Name (s): Vehicle #1 Make/License Plate: Vehicle #2 Make/License Plate: Address if not living at Condo Unit: Business mailing address: Home Phone: Cell Phone: Business Phone: 2. Tenant/Occupant Contact Information Name(s) of Tenants/Occupants: Home Phone: Cell Phone: Vehicle #1 Make/License Plate Vehicle #2 Make/License Plate Business Phone: Ext: 3. If you have an Agent that manages your rental property, please provide that information below. Property Manager Name: Company: Business Phone: Business Address: **All changes to the above information must be provided in writing on this form within 30 days of the change** 16

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