LANE MANUAL TABLE OF CONTENTS

Transcription

1 Chapter 1 GENERAL Manual Designated Definitions and Rules of Construction Management Terms Continuation of Existing Orders and Resolutions Effect of Repeal of Orders and Resolutions Severability of Parts of the Manual Titles of Chapters and Sections. Chapter 2 ADMINISTRATION GENERAL Board and Commissioners Exercise of Authority Numbering System Journals. MANUAL MAINTENANCE AND AMENDMENT PROCEDURES Maintenance of the Manual Orders Amending Manual Provisions Initiation, Drafting, and Processing the Proposed Manual Amendment Distribution of the Manual Failure to Comply. CODE AMENDMENT PROCEDURES Changes to the Lane Code Initiation and Drafting of Amendments to the Lane Code Enactment of an Ordinance Amending the Lane Code Lane Code and Lane Manual on the County s Internet Website Administrative Procedures Manual. RECORDS MANAGEMENT PROGRAM Records Management Program. INSPECTION OF PUBLIC RECORDS AND REQUESTS FOR INFORMATION Policy Statement Purpose Definitions Responses to Public Records Requests Procedures for Public Records Requests Procedures for Inspection of Public Records Procedure for Requests for Information Grievance. PROTECTION OF PERSONAL INFORMATION Policy Regarding HIPAA November 2017 TOC - 1

2 2.183 Policy Regarding Oregon Consumer Identity Theft Protection Act Public Records on County Internet Website Scope Policy. PERSONNEL Personnel Definitions. UNCLASSIFIED SERVICE General Statement of Policy Compensation, Duration, and Term of Service. PERSONNEL RULES FOR CLASSIFIED SERVICE General Statement of Policy Classification Plan Compensation Plan Recruitment, Testing, Appointment and Probation Physical Examinations Separation in Good Standing Appeal Procedures Records and Reports Payroll Certification Retirement Health and Life Insurance Outside Employment. OTHER PERSONNEL POLICIES Reimbursement for Moving Expenses Release of Employee Information Political Activities Accident/Disability Payments Notaries Public Charitable Contributions Payroll Deductions Program Travel Expense Reimbursement Policy Lane County Employee Assistance Program Drug Free Work Place Policy Sexual Harassment Policy Workplace Violence Policy Fraud Prevention Policy Elected Officials' Transition Policy. DIVERSITY POLICY Diversity Is a Key to the Future Success of Lane County Definitions. EMPLOYEE REPRESENTATION Authority American Federation of State, County, and Municipal Employees, Local 2831 General Unit Lane County Peace Officers' Association, Inc. November 2017 TOC - 2

3 2.414 Lane County Prosecuting Attorneys' Association Lane County Association Local Administrative Professional Association of Lane County, Inc Federation of Oregon Parole and Probation Officers, Parole & Probation Unit American Federation of State, County, and Municipal Employees, Local 2831-Nurses. EMPLOYEE OPERATION OF AIRCRAFT Policy Statement. EMPLOYEE AND VOLUNTEER OPERATION OF PERSONAL AUTOMOBILES ON COUNTY BUSINESS Policy Statement. COMMERCIALLY LEASED VEHICLES Procedure. FLEET SERVICES Policy Statement Purpose Responsibility Motor Vehicle Accidents/Insurance Coverages Monthly Automobile Allowance Private Mileage Reimbursement Credit Cards. USE OF THE COUNTY LOGO Policy Policy Exceptions Restrictions on Use Design Authorization Appearance Basic Design, Format, and Color Reports, Documents and Printed Forms Pamphlets and Brochures Decals Uniform Patches Highway, Road, Building, Park Miscellaneous Use Alterations. COUNTY LANDS AND BUILDINGS Public Parking Demolition of Structures County Facility Naming, Memorial, and Donated Object Policy Criteria for Naming, Memorials, and Donated Objects Authority Vending Machine Operations Vendors and Solicitors Information Booth. November 2017 TOC - 3

4 GENERAL Board Rules Use of County Letterhead Stationery. Chapter 3 ORGANIZATION OFFICE OF THE BOARD OF COUNTY COMMISSIONERS OF LANE COUNTY Definitions Functions Operation. DEPARTMENT DIRECTORS Department Directors. DEPARTMENT OF ASSESSMENT AND TAXATION Definitions Director Functions. OFFICE OF SHERIFF Definitions Director Functions. OFFICE OF LEGAL COUNSEL Definitions County Counsel Functions. OFFICE OF PERFORMANCE AUDITOR Purpose Authority and Scope of Audits County Performance Auditor Funding and Staffing Reports and Procedures Quality Assurance Reviews. DEPARTMENT OF HEALTH AND HUMAN SERVICES Definitions Director Functions. DEPARTMENT OF HUMAN RESOURCES Definitions Director Functions. November 2017 TOC - 4

5 DEPARTMENT OF PUBLIC WORKS Definitions Director Functions Mediation. OFFICE OF COUNTY ADMINISTRATION Definitions County Administrator Director Functions Assistant County Administrator. DEPARTMENT OF TECHNOLOGY SERVICES Definitions Director Functions. FAIR BOARD Description. COMMITTEES AND OTHER ADVISORY BODIES General Lane County Advisory Committee Policy. MANDATED ADVISORY COMMITTEES Community Health Council Farm Review Board Mental Health Advisory/Local Alcohol and Drug Planning Committee Performance Audit Committee Poverty and Homelessness Board Public Safety Coordinating Council. MANDATED SPECIAL COMMITTEES/BOARDS Board of Property Tax Appeals Budget Committee Fair Board (Lane County) Planning Commission. NON-MANDATED COMMITTEES Lane County Animal Services Advisory Committee Lane County Equity and Access Advisory Board Law Library Advisory Committee Parks Advisory Committee Public Health Advisory Committee Transportation Advisory Committee Tourism Council (Lane County). November 2017 TOC - 5

6 STANDING COMMITTEES Standing Committees Economic Development Committee Facilities Committee Finance and Audit Committee Legislative Committee Policy and Procedures Committee Technology Management Team (TMT). MULTI-JURISDICTIONAL COMMITTEES Human Services Commission Lane Workforce Partnership Board Metropolitan Wastewater Management Commission. OTHER COMMITTEES Other Committees Elected Officials Compensation Board (Lane County) Hearings Official. TASK FORCES Task Forces. WATERSHED COUNCILS Watershed Council. COMMUNITY ORGANIZATION PROGRAM Community Organization Program Municipal Community Organizations. DELEGATIONS AND AUTHORIZATIONS Refund of Taxes on Real and Personal Property Board Chairman or Acting Chairman. BOARD LAND USE HEARING RULES Scheduling of Land Use Hearings General Nature and Conduct of De Novo Hearing Responsibilities of Presiding Officer Procedural Rules for Conduct of Hearing Burden of Proof and Criteria for Decision Record of Proceedings Publication of Rules Amendment and Suspension of Rules. FINANCIAL AND BUDGET MANAGEMENT Purpose. Chapter 4 MANAGEMENT POLICIES November 2017 TOC - 6

7 4.010 Policies General Fund Reserve Policy Administration Authority INVESTMENT POLICIES Purpose Policies. DEBT POLICIES Purpose Policies. INTERFUND LOAN POLICIES Purpose Policies. ROAD FUND REAL PROPERTY ASSETS REAL PROPERTY ASSETS PURCHASED WITH STATE GAS TAX REVENUES PRIOR TO Purpose Use Maintenance Improvements Sale. VIDEO LOTTERY ALLOCATION POLICY Purpose Definition of Economic Development Allocation. COMPUTER AND COMMUNICATION RESOURCES Purpose Policy. FIREWISE INCENTIVES PROGRAM Purpose Financial Incentives Eligibility Determinations Appeals Authority to Access Properties Conflicts of Interest. Chapter 5 ADMINISTRATIVE ENFORCEMENT Definitions Coordination of Compliance and Permitting Administrative Civil Penalty. November 2017 TOC - 7

8 5.020 Determination of Monetary Penalty Appeal Procedure Compliance Certification Posted Limits of Use. Chapter 6 OFFENSES Chapters 7 and 8 RESERVED FOR EXPANSION Policy. Chapter 9 ENVIRONMENT AND HEALTH RULES AND REGULATIONS FOR WATER SUPPLY SYSTEMS Authority Scope Definitions Licenses Required Application for License Examination Required for License License Application Fee Notification Required, Water Well Contractors or Property Owners Filing of Well Log Permits Required, Water Supply System Contractors Permit Application Fees Delegation of Authority Community and Public Applications Application for Individual Water Supply Systems Individual Water Quality Standards (Loan Reviews) Application for Lane Code Chapter 13 Approvals Certification of Community and Public Water Supplies Sampling and Inspection Appeals for Variance. RULES FOR HEARINGS FOR PERMIT, LICENSE AND CERTIFICATE DENIAL, SUSPENSION OR REVOCATION FOR TRAVELERS ACCOMMODATIONS, RECREATION PARKS, PUBLIC SWIMMING POOLS AND BATHHOUSES, RESTAURANTS, COMMISSARIES, MOBILE UNITS AND VENDING MACHINES Purpose and Scope Definitions Notice of Opportunity for Hearing; Service. November 2017 TOC - 8

9 9.220 Immediate Danger to Public Health or Safety Orders When No Hearing Requested or Failure to Appear Subpoenas, Depositions Hearing Record Evidentiary Rules Final Orders, Notification Reconsideration, Rehearing. SEWAGE FACILITIES MANAGEMENT REGULATIONS Review of Submissions Fees. LANE COUNTY BOARD OF HEALTH AND LOCAL PUBLIC HEALTH AUTHORITY Local Public Health Authority and Board of Health Procedures of Local Public Health Authority and Ordinances Procedures of Board of Health Chapter 10 ZONING General Rezoning Rezoning from AGT to Residential Conditional Uses in R-1 Zones High Waste Load Requirements Group Care Homes Application of the Resolution of Intent Public Notice Posting Requirements for Certain Land Use Applications Operation Standards for Referrals on Quarry and Mine Extraction Operations Reclamation Standards for Referrals on Quarry and Mine Extraction Operations Board of County Commissioners' Variance Appeal Procedures Board of County Commissioners' Criteria in Evaluating Variance Appeals Sand Stabilization Plan Site Investigation Report Development Hazards Checklist. ACCESS TO BUILDING SITES Meandered Navigable Lake or Stream. FLOOD HAZARD STUDIES Flood Hazard Studies. HISTORIC STRUCTURES AND SITES Historic Structures and Sites. Chapter 11 BUILDINGS November 2017 TOC - 9

10 SENSITIVE BIRD HABITATS Sensitive Bird Habitats. BUILDING APPEALS & ADVISORY BOARD Purpose Membership Terms of Appointment Appeal Procedures Advisory Functions. Chapter 12 COMPREHENSIVE PLAN Zoning Policy Pursuant to ORS Ch Eugene-Springfield Metropolitan Area 1990 General Plan Cottage Grove Area Comprehensive Plan Santa Clara Plan Community Shopping District Intergovernmental Agreements. PROCEDURE FOR THE INITIATION OF COMPREHENSIVE PLAN AMENDMENT REQUESTS Introduction Application Decision Guidelines Significance of Decision. PROCEDURE FOR THE CONSIDERATION OF "NEW DEVELOPMENT CENTER" COMPREHENSIVE PLAN AMENDMENTS Introduction Application Planning Commission Recommendation and Board Decision Significance of Decision. OPEN SPACE TAX DEFERRALS Definition of Open Space Intent of ORS to Procedure and General Criteria Withdrawal from the Open Space Deferral Need for Specific Lane County Policy Lane County Policy - Open Space Application Process Types of Land and Conditions to be Considered for Open Space Tax Deferrals Guidelines for Reviewing Open Space Tax Deferrals Specific Limitations. SEWER AND WATER POLICY County Interim Sewer and Water System Policy Water/Sewer Service Extensions and Establishments by Public and Private Agencies Planning for Commercial Areas. November 2017 TOC - 10

11 Uniform Standards for Sewers. PROCEDURE FOR THE ADMINISTRATION OF PERMITS SUBJECT TO THE INTERIM PROTECTIVE MEASURES OF LC 9.715(2) AND CHAPTER 13 RELATIVE TO STATEWIDE GOAL #3 - AGRICULTURAL LANDS Purpose Applicability Procedure to Determine Applicability Criteria for Evaluating Permits Appeal. Chapter 13 SUBDIVISION River Road-Santa Clara Area Quantity and Quality Groundwater Limited Areas. Chapter 14 RESERVED FOR EXPANSION General Purpose Definitions. ROAD NAMING AND RENAMING Authority Purpose Required Review and Action Application Processing Board Action Completion. Chapter 15 ROADS PUBLIC ROAD DEDICATIONS AND ACCEPTANCE Authority Definition - Public Road Purpose Required Review and Action Application Processing - Land Management Division Planning Director Action Planning Commission Action Surveyor's Office Procedure. November 2017 TOC - 11

12 Board Action Completion - Recording and Filing. ACCEPTANCE OF DEDICATED PUBLIC ROADS AS COUNTY ROADS Authority Definition-County Road Purpose Guidelines for Acceptance Application Review Standards in the Event Minimum Road Design Standards Are Not Met Report Appeal Board Consideration Board Action Petitioners' Action Further Action. ACCEPTANCE OF PARK ROADS Acceptance of Park Roads. ROAD VACATIONS General Requirements Vacation Procedures. GENERAL ROAD AND ACCESS POLICIES Purpose Criteria. ROAD DESIGN STANDARDS/RECOGNIZED ENGINEERING GUIDELINES Minimum Road Design Standards/Recognized Engineering Guidelines. PUBLIC ROAD AND RIGHT-OF-WAY POLICIES Purpose Gates, Fences, Cattleguards Drainage Illumination Bikeways and Sidewalks Mailboxes Danger Trees Merchantable Trees. COUNTY IMPROVEMENTS/CITIZEN INVOLVEMENT Improvement of the County Road System Citizen Input with Regard to Individual Road Improvement Projects. COMMUNITY DEVELOPMENT ROAD IMPROVEMENT ASSISTANCE PROGRAM Purpose. November 2017 TOC - 12

13 Authority Definitions Eligible Applicants and Application for Funds Funding of Projects Project Selection Criteria Implementation Waiver of Program Regulations. PERFORMANCE AGREEMENT STANDARDS Purpose Application and Review Alternate Performance Agreements Renewal of Performance Agreements. TOURIST-ORIENTED DIRECTIONAL SIGNS Authority Purpose Definitions General Provisions Eligibility Application Process Signing Standards. Chapter 16 LICENSES AND PERMITS LICENSE FOR SALE OF ALCOHOLIC LIQUOR Application, Investigation, Approval and Appeal Fees. WRECKING YARD CERTIFICATE Definitions Authority and Delegation Application, Investigation, Approval and Appeal Fees. PERMITS FOR FIREWORKS DISPLAY AND SALE AND MODEL ROCKET LAUNCHING Definitions Authority and Delegation Application, Investigation, Approval and Appeal Fees. CONCEALED HANDGUN LICENSES Definitions Authority and Delegation Application, Investigation, Approval, Revocation and Appeal Fees. November 2017 TOC - 13

14 Chapter 17 RESERVED FOR EXPANSION Definitions Season and Hours of Operation Park Closure and Emergency Rules Fees Parking Fees Group Picnic Areas Moorage Campgrounds Resident Camping (Camp Lane) Special Use Permits Gifts and Donations. Chapter 18 PARKS Chapter 19 RESERVED FOR EXPANSION Chapter 20 CONTRACT POLICIES AND LOCAL CONTRACT REVIEW BOARD PUBLIC CONTRACT AUTHORITY, RULES, AND INTERPRETATION Purpose and Authority Fair Board Definitions. CONTRACTING POLICIES Policy on Competition Policy on Electronic Advertising Policy on Performing Services for Other Public Agencies Policy on Bid Security and Bonds. GENERAL EXEMPTIONS FROM COMPETITIVE SELECTION General Statutory and Regulatory Exemptions and Exclusions Products or Services of Qualified Rehabilitation Facilities Price-Regulated Items or Services Price Set by Federal Contracts Future Purchase and Retainer Agreements Cooperative Procurements. SPECIFIC EXEMPTIONS FROM COMPETITIVE SELECTION Advertising. November 2017 TOC - 14

15 Publications and Copyrighted Materials Election Supplies and Services Equipment Repair and Overhaul Gasoline, Diesel Fuel, Heating Oil, Lubricants and Asphalts Client and Patient Services Laboratory and Medical Supplies Food Services Used Personal Property Litigation Services Employee Benefit Insurance Investments Insurance Oil or Hazardous Material Removal. CONDITIONAL EXEMPTIONS FROM COMPETITIVE SELECTION Small Procurements Sole Source Contracts Emergency Contracts Personal Services Contracts. EXEMPTIONS FROM COMPETITIVE SELECTION FOR ALTERNATIVE CONTRACTING METHODS Special Procurements Competitive Bidding Exemptions for Public Improvement Contracts Construction Manager/General Contractor Design - Build Energy Savings Performance Contracting. SOLICITATION PROCEDURES Preliminary Procedures and Prequalification Methods of Source Selection Personal Services Contract Selection Procedures Requirements Contract Selection Procedures Bidding and Proposal Procedures. TYPES OF CONTRACTS AND AGREEMENTS County Contracts, Generally Purchase Orders Goods and/or Services Contracts Construction and Public Improvement Contracts Requirements Contracts and Price Agreements Future Purchase and Retainer Contracts Intergovernmental Agreements Memoranda of Understanding Grant and Sub-Grant Agreements County Grants Revenue Contracts. November 2017 TOC - 15

16 STANDARD CONTRACT PROVISIONS Standard Contract Provisions Standard Contract Provisions for Public Improvements. AUTHORITY TO AWARD, APPROVE, AND CANCEL CONTRACTS Contract Award and Approval Cancellation of Award. CONTRACT AMENDMENTS AND ACCEPTANCE Requirements for Contract Amendments Limitations on Contract Amendments Construction Change Orders Contract Completion and Acceptance. AUTHORITY TO EXECUTE CONTRACTS, AMENDMENTS, GRANT APPLICATIONS, AND GRANTS Delegation of Authority to Execute Grant Applications and Accept Grants County Administrator's Authority to Execute Contracts County Administrator s Authority to Execute Amendments Department Directors Authority to Execute Contracts and Amendments County Administrator's Authority to Cancel Awards and Terminate Contracts Further Delegation. PROTESTS OF PREQUALIFICATION, DEBARMENT, AND DISQUALIFICATION Protest of Solicitation Process Protest of Award Based Upon Competitive Bidding or Quotes Protest of Award Based Upon a Request for Proposals (RFP) Appeals of Prequalification, Debarment, and Disqualification Other Protests Referred to the LCRB. Chapter 21 CONTRACT POLICIES INSURANCE Generally Standard Insurance Provisions for Construction Contracts. REAL PROPERTY Real Property Acquisition, Management and Disposition Policy Real Property Acquisition Management of County-Owned or County-Utilized Real Property Disposition of County-Owned Real Property Donation of Tax-Foreclosed Property for Low-Income Housing, Social Services or Child Care Designation of County Forests, Parks, and Recreational Areas Sale of County Timber & Log Export Regulations November 2017 TOC - 16

17 Chapters RESERVED FOR EXPANSION General Information Emergency Management Organization Authority and References Emergency Declaration Emergency Operations Center General Concepts of Operations Hazard Analysis. Chapter 54 EMERGENCY OPERATIONS PLAN Chapter 60 PUBLIC USE OF COUNTY FACILITIES AND SERVICES USE OF FACILITIES Generally Policies Law Library Lane County Historical Museum County Disposal Sites Summer Hours of Operation and Holiday Closures County Disposal Sites Winter Hours of Operation Hardship Exceptions Designated Free Speech Area Disposal of Unclaimed Personal Property and County-Owned Surplus Property Disposal of Museum Deaccessioned Property. USE OF SERVICES Public Safety Department Community Service Officers Consideration of State Economic Development Requests Role of County Process for Application Request for County Approval Fees to be Charged by the County Clerk Property Instrument Fee Park Fees Pollution Control and Other Revenue Bonds Returned Check or Stop Payment Fee Child Support Garnishment Fee Duplicate W-2 Fee Credit Card Service Fee Copy Service Letter Size Conversion Fee Draft Transcribing/Recording Fees Parole & Probation Fees Department of Public Safety Fees. November 2017 TOC - 17

18 Department of Health and Human Services Fees Fees for Real Property Compensation Claim Application Assessment and Taxation Fees Manufactured Home Ownership Land Management Division/Department of Public Works Land Management Division/Public Works Department - Planning Land Management Division/Public Works Department-Subsurface Sanitation Vacation and Special Benefit Fees Public Works Department/Land Management Division Surveyors Public Works Department/Land Management Division Building Geographic Information System Fees, GIS Division/Department of Information Services Law Library Fees Records Search Fee Fees for Lane County Solid Waste Services Special Transportation Variance Permit Fees No Spray Area Permit Reinstatement Fee Motion to Set Aside Convictions Public Works Lane Events Center Division Animal Services Fees. PUBLIC MEETINGS Smoking FOREIGN CITIZENSHIP Foreign Citizenship General Policy. Chapter 61 LEGAL SERVICES SOURCES OF LEGAL SERVICES General Questions Involving a Private or Government Organization Complaints or Questions Involving Criminal Law Civil Matters Private Attorneys for Departments in Civil Matters. AUTHORITY FOR SETTLEMENT Policy Delegation of Authority. Chapter 62 DISPOSITION OF DECEASED INDIGENTS, UNIDENTIFIED AND DESTITUTE PERSONS Disposition of Deceased Indigents, Unidentified and Destitute Persons. November 2017 TOC - 18

19 Disposition of Unidentified Disposition of Remains of Persons Whose Deaths are Investigated by the Medical Examiner Disposition of Property of Deceased Persons. Chapter 63 RESERVED FOR EXPANSION JUSTICE COURTS Criminal Jurisdiction Civil Jurisdiction Small Claims. Chapter 64 COURTS JUVENILE COURT AND JUVENILE DEPARTMENT Authority Jurisdiction Department of Youth Services Juvenile Detention Intergovernmental Agreements. Chapter 65 INTERGOVERNMENTAL RELATIONS INTERCOUNTY COOPERATION IN LAW ENFORCEMENT General Statement of Principles Limitation Expansion Transportation of Prisoners Inter/Intrastate. RELATIONSHIP WITH LANE COUNCIL OF GOVERNMENTS Policy Purpose Membership. November 2017 TOC - 19