Documents: RESOLUTION AS TO PAYMENT FOR BOARDING AND LOCKING 18 CENTRAL AVENUE (2)[1].PDF 46-14

Transcription

1 1. Conference Meeting Agenda 2. Documents: CA PDF Public Meeting Agenda Documents: 3. Resolution(S) 3.I PM PDF 3.II. Documents: RESOLUTION AS TO PAYMENT FOR BOARDING AND LOCKING 18 CENTRAL AVENUE (2)[1].PDF Documents: SKY RIVER HELICOPTER LANDING AT MONTCLAIR COUNTRY CLUB.PDF, GOLF BALL DROP APPLICATION-NJDOT.PDF 3.III IV. 3.V. 3.VI. 3.VII. Documents: AUTHORIZING ROBERT CANDIDO ESQ AS ACTING PROSECUTOR.PDF, AGREEMENT FOR RETENTION OF PROSECUTOR.PDF Documents: GARBAGE REIMBURSEMENT 2013 SUPPLEMENTAL(1).PDF, GARBAGE REIMBURSEMENT 2013 ATTACHMENT 1.PDF, GARBAGE REIMBURSEMENT 2013 ATTACHMENT 2.PDF Documents: AVENUE.PDF AUTHORIZING SUBORDINATION OF MORTGAGE-47 RIDGEVIEW Documents: LAST TRANSFERS AND AMEND TEMP EMERGENCY-2014.PDF, LAST TRANSFERS AND AMEND TEMP EMERGENCY-ATTACHMENT.PDF VIII. Documents: LAST TRANSFERS AND AMEND TEMP EMERGENCY-2014.PDF 3.IX. Documents: APPROVING ALICIA SKINNER FOR GRANT WRITING SERVICES.PDF, CONTRACT WITH ALICIA SKINNER FOR GRANT WRITING.PDF X. Documents: AUTHORIZING CODERED NEXT SERVICES AGREEMENT.PDF 3.XI. Documents: AUTH. EXECUTION OF AMENDMENT TO DEVELOPERS AGREEMENT (COLONIAL WOODS).PDF XII. Documents: RAFFLE LICENSES PDF Documents: RESOLUTION-AWARD-MAINTENANCE-VARIOUS TOWN OWNED PARCELS-EXTENSION OF CONTRACT.PDF, AWARD-MAINTENANCE-VARIOUS TOWN OWNED PARCELS-EXTENSION OF CONTRACT.PDF 3.XIII Documents: RESOLUTION-AWARD-YALE AND HARVARD TERRACE.PDF

2 3.XIV. 3.XV Documents: RESOLUTION-AWARD-2012 LLEWELLYN PARK RDWY AND SEWER IMP. CONST. PHASE 1.PDF XVI. Documents: RESOLUTION ABANDONED CARS.PDF 3.XVII. 3.XVIII. Documents: RESOLUTION AWARD TO ABBRY SECURITY FOR MUNICIPAL COURT 2014.PDF, AGREEMENT - ABBRY WEST ORANGE MUNICIPAL COURT 2014.PDF Documents: RESOLUTION-AWARD-LUDDINGTON RD. SANITARY SEWERS.PDF, AWARD LUDDINGTON ROAD SANITARY SEWERS[1].PDF Documents: AUTH RETENTION OF SORIERO AND ALLIED RISK MANAGEMENT (2014).PDF, AGREEMENT BETWEEN SORIERO-ALLIED AND TOWO.PDF 3.XIX Documents: AWARD RECONSTRUCTION-OUTDOOR WADING POOL.PDF 4. Ordinance(S) On Second And Final Reading 4.I II. Documents: ADOPTING CHAPTER 2 SECTION 5 CREATING POSITION OF DIRECTOR OF STAFF OPERATIONS.PDF Documents: ORDINANCE AMENDING CHAPTER 2, SECTION 14.2.PDF 5. Ordinance(S) On First Reading 5.I Documents: PROHIBITING CERTAIN ADVERTISING ON REAL PROPERTY AND RELATED STRUCTURES WITHOUT OWN[1].PDF

3 COUNCIL COMMITTEE CONFERENCE MEETING AGENDA Council Chambers 66 Main Street, West Orange, NJ March 25, 2014 Revised This is to inform the general public that this meeting is being held in compliance with Section 5 of the Open Public Meetings Act, Chapter 231, Public Law A notice of this meeting was mailed to the Star Ledger and the West Orange Chronicle on November 22, A notice of this meeting was also posted on the Bulletin Board in the Municipal Building, West Orange and filed in the office of the Municipal Clerk of the Township of West Orange on November 22, Roll Call Councilman Cirilo, Councilman Guarino, Councilman Krakoviak, Councilwoman Spango, Council President McCartney (Mayor Parisi) =========================================================== 6:30 P.M. a. Update-Public Information Officer-Jessica Glicker b. Citation Select Towing 30 Years in Business b. Council Liaison Announcements 7:00 P.M. Public Meeting Agenda is subject to change.

4 AGENDA March 25, 2014 Township of West Orange 66 Main Street 7:00 p.m. This is to inform the general public that this meeting is being held in compliance with Section 5 of the Open Public Meetings Act, Chapter 231, Public Law A notice of this meeting was mailed to the Star Ledger and the West Orange Chronicle on November 22, A notice of this meeting was also posted on the Bulletin Board in the Municipal Building, West Orange and filed in the office of the Municipal Clerk of the Township of West Orange on November 22, Statement of Decorum In all matters not provided for in subsection and except upon consent of the Council President, each person addressing the Council pursuant to this subsection shall be required to limit his or her remarks to five (5) minutes, and shall at no time engage in any personally offensive or abusive remarks. The chair shall call any speaker to order who violates any provision of this rule. (1972 Code ) 1. Pledge of Allegiance 2. Roll Call Councilman Cirilo, Councilman Guarino, Councilman Krakoviak, Councilwoman Spango, Council President McCartney (Mayor Parisi) 3. Public Comment 4. *Consent Agenda *5. Approval of Minutes of Previous Meeting- March 11, 2014 Public Meeting *6. Report of Township Officers-None *7. Reading of Petitions and Communications and Bids-None *8. Bills. *9. Resolutions a Resolution Authorizing the Boarding and Padlocking of 18 Central Avenue and Placing a Lien on Same for the Township's Costs (pulled from and agendas) b Resolution Authorizing a Helicopter Landing by Sky River Helicopters, LLC, Bernardsville, NJ at the Montclair Country Club For the Purpose of the Anthony Fasano Foundation Golf Outing on May 5, 2014 c Resolution Authorizing an Professional Service Contract with Robert Candido, Esquire for the Position of Township Prosecutor for Calendar Year 2014 d Resolution Authorizing Reimbursement for the Cost of Private Garbage Collection for the Period of January 1, 2013 through December 31, 2013 to Those Entitled Under the Terms of Ordinance e Request for Subordination of Mortgage/David & Donna Veith-47 Ridgeview Avenue f Resolution Authorizing 2013 Budget Appropriation Transfers Pursuant to NJSA 40A:4-58 g Resolution Authorizing Emergency Temporary Appropriation for the Purpose of Funding Eminent Tax Appeals Prior to Adoption of 2014 Budget-NJS 40A:4-20

5 h Resolution Authorizing the Appointment of Alicia Skinner t/a Skinner Consulting Services as the Township s Grant Writer for a Fee of $2, Per Month for a Period of One Year Commencing on March 1, 2014 until February 28, 2015 i Resolution Authorizing Agreement with Emergency Communications Network, LLC for Automatic Emergency and Notification System j Resolution Authorizing Amendment to Developer's Agreement Between Township and RNC Developers, Inc. (formerly Colonial Woods, LLC) k Resolution Authorizing Raffle Licenses l Resolution Extending the Contract with D Onofrio and Son, Inc., Landscaping, 47 Van Ness Terrace, Maplewood, NJ beginning April 1, 2014 through November 30, 2014 for the Maintenance of Various Township Owned Parcels, including Turf Maintenance, Litter and Debris Collection and Disposal, Weed Control and Fall Leaf Collection and Disposal in the Amount of $135, m Resolution Authorizing an Award of Contract to A&J Contractors Group, Inc., 105 Federal Road, Monroe Township, NJ 08831, for Road Improvements to Yale Terrace and Harvard Terrace in the amount of #318, n Resolution Authorizing Additional Construction Phase Services Associated with the 2012 Llewellyn Park Roadway and Sewer Improvements to Jenne Associates, LLC, 1362 Crim Road, Bridgewater, NJ in an Amount NTE $30,000 o Resolution to Authorizing the Sale of Abandoned Vehicles p Resolution to Award a Contract for the West Orange Municipal Court Unarmed Security to Abbry Security Company LLC/FCDC Services, 31 Styertowne Road, Bldg. D., Clifton, NJ q Resolution Authorizing a Contract for Professional Land Surveying Services for Luddington Road Sanitary Sewers to Suburban Consulting Engineers, Inc., 100 Valley Road. Suite 202, Mt. Arlington, New Jersey for an Amount NTE $8, r Resolution Authorizing an Agreement with Peter Soriero, d/b/a Allied Risk Management Services, 3 Cypress Point Lane, Monroe Township, NJ 08831, for Insurance Consulting Services and Risk Management in an Amount NTE $20,000. s Resolution Authorizing a Contract for the Project "Reconstruction of the Outdoor Wading Pool at the Ginny Duenkel Municipal Pool, William Street and Cherry Street" to Cypreco Industries, Inc., th Avenue, Neptune, New Jersey for the Base Bid and Alternate No. 1 in the Amount of $227,723. This project will reconstruct the existing wading pool at the Ginny Duenkel Municipal Pool and add a spray pad with five water toys and a sixth water toy in the reconstructed wading pool. (resolution to follow) 10. Ordinances on Second and Final Reading a An Ordinance Creating New Township Code Section, Chapter 2, Section 5.3 In Order to Create New Position of Director of Staff Operations b An Ordinance Amending Chapter 2, Section 14.2 of the Revised General Ordinances of the Township of West Orange, Entitled Department Generally; Table of Organization

6 11. Ordinances on First Reading a An Ordinance Creating Chapter 25, Section 15A of the Revised General Ordinance of the Township of West Orange, Entitled Prohibition of Certain Advertising on Real Property Without Owner s Permission 12. ABC Hearing-None 13. Adjournment The Council President may at his/her discretion modify with consent the order of business at any meeting of the Council if he/she deems it necessary and appropriate. (1972 Code 3-8; Ord. No ; Ord. No ; Ord. No II) Agenda is subject to change.

7 RESOLUTION March 25, 2014 WHEREAS, certain property located at 18 Central Avenue, known as the Select-O Flash site (the Property ) in the Township of West Orange (the "Township") has been deemed to be an unsafe structure and an imminent hazard pursuant to N.J.S.A. 52:27D-132 and N.J.A.C. 5: by the Township Construction Official; and WHEREAS, the Construction Department has found the Property to be abandoned and left open to the public in violation of N.J.A.C. 5: ; and WHEREAS, the Construction Official has determined that the Property is unfit for human habitation, occupancy or use, pursuant to Township Code et seq.; and WHEREAS, the Construction Department posted on the door of the Property a notice that the Property has been determined to be an imminent hazard; and WHEREAS, an inspection by the Township Fire Prevention Bureau has disclosed that the fire protection, fire sprinkler, fire alarms and/or standpipe system at the Property have not been maintained, in violation of N.J.A.C. 5: ; and WHEREAS, the Construction Official has recently received multiple reports of certain individuals occupying and vandalizing the Property; and WHEREAS, the Construction Official has Ordered that the Property be boarded and padlocked to prevent individuals from entering the Property, as authorized by N.J.S.A. 40:48-2.3, N.J.A.C. 5: (b)(5), and Township Code (d); and WHEREAS, pursuant to N.J.S.A. 40: f and 40:48-2.5, the Township is authorized to place a lien on the Property for the costs it incurs in boarding and padlocking the Property; and WHEREAS, the Construction Official will prepare a detailed statement of all costs associated with the boarding and padlocking of the Property, pursuant to N.J.S.A. 40:48-2.5; and

8 WHEREAS, the statement of costs will be filed with the Township Tax Assessor and a copy thereof will be forwarded to both parties with an interest in the Property, Valerie and Joe Shondel, 20 Pepperidge Tree Terrrace, Kinnelon, NJ and Valley National Bank, P.O. Box 558, Wayne, NJ 07470, by registered mail, pursuant to N.J.S.A. 40:48-2.5; and WHEREAS, New Jersey Statutes and the Township's Ordinances permit the Township to take the emergent action described herein and place a lien against the real Property in the amount of the costs incurred by the Township in boarding and padlocking the Property; NOW, BE IT HEREBY RESOLVED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF WEST ORANGE that a lien in the amount of $1, shall be placed against 18 Central Avenue, West Orange as the amount of the costs incurred by the Township in boarding and padlocking the Property, and be it further RESOLVED, that the Township shall continue to take all necessary and appropriate steps to safeguard the premises for the benefit of the neighborhood and the Township. Karen J. Carnevale, Municipal Clerk Susan McCartney, Council President , John O. Gross, Account # Amount $ Chief Financial Officer Adopted: March 25, _1.DOC

9 46-14 March 25, 2014 RESOLUTION WHEREAS, Montclair Country Club in West Orange proposes to have a helicopter landing on May 5, 2014; and WHEREAS, the helicopter is to be operated by Sky River Helicopters, LLC ( Sky River ) of Bernardsville, New Jersey which asserts that it holds all applicable licenses; and WHEREAS, Sky River provide proof that it has a one (1) day permit from the New Jersey Department of Transportation Division of Aeronautics Inspection and Aircraft Operation ( State ); and WHEREAS, Sky River and Montclair Country Club shall comply with all applicablefederal, state and local laws regarding the operation and landing of the helicopter; and WHEREAS, Montclair Country Club is holding the Anthony Fasano Foundation Golf Outing on May 5, 2014 and has sought approval for the helicopter landing; and WHEREAS, Sky River has provided a Certificate of Insurance listing the Township as an additional insured; and WHEREAS, the Police Department has been made aware of and has no objection to the proposed landing; NOW, BE IT HEREBY RESOLVED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF WEST ORANGE that Montclair Country Club, 25 Prospect Avenue, West Orange, New Jersey and Sky River Helicopters, LLC of Bernardsville, New Jersey be and are hereby granted a limited permission to land the helicopter on May 5, 2014 subject to all federal, state and local laws. Karen J. Carnevale Township Clerk Susan McCartney Council President Adopted: March 25, 2014

10

11

12

13

14

15

16 47-14 March 25, 2014 RESOLUTION WHEREAS, Robert Candido, Esquire, has provided professional services for the Township of West Orange as Acting Prosecutor for over three (3) years; and WHEREAS, Mr. Candido responded to the Township s Request for Qualifications pursuant to the fair and open process for the year 2014; and WHEREAS, the Law Department recommends retention of Mr. Candido as Prosecutor to the Township for the purpose of representing the Township of West Orange Municipal Court; and WHEREAS, Mr. Candido has agreed to provide professional services for the balance of the calendar year 2014, pursuant to the terms and conditions set forth in the agreement annexed hereto as Attachment A ; and WHEREAS, pursuant to pursuant to N.J.S.A. 40A:11-5(1)(a)(i), the proposed professional services contract is subject to an exception to the standard bidding procedures set forth in the Local Public Contracts Law; NOW, BE IT HEREBY RESOLVED, by the Township Council of the Township of West Orange that the Mayor be and is hereby authorized to execute an agreement, in the form annexed hereto, to retain Robert Candido, Esq. for the position of Township Prosecutor on the terms and conditions set forth in the Agreement and the Municipal Clerk shall be and hereby is authorized to attest to the Mayor s signature; and it is further

17 RESOLVED that notice of this award shall be published and available in the Clerk s office in accordance with applicable law. Karen J. Carnevale, Municipal Clerk Susan McCartney, Council President Adopted: March 25, 2014 I hereby certify funds are available from: Account No. JOHN O. GROSS, CFO , v. 1

18 AGREEMENT FOR RETENTION OF PROSECUTOR THIS AGREEMENT made and entered into on this day of March, 2014 by and between the TOWNSHIP OF WEST ORANGE, a municipal corporation of the State of New Jersey, located at Town Hall, 66 Main Street, West Orange, County of Essex and State of New Jersey, hereinafter called the TOWNSHIP, party of the first part, and ROBERT CANDIDO, ESQUIRE, Attorney at Law of the State of New Jersey, located at 425 Pompton Avenue, Cedar Grove, New Jersey 07009, hereinafter referred to as COUNSEL, party of the second part. WITNESSETH THAT: WHEREAS, the Governing Body of the Township has determined that it is in the best interests of the Township to retain the services of Mr. Candido to serve as Prosecutor for the Township on the terms set forth herein; NOW, THEREFORE, in consideration of the mutual promises, terms and conditions hereinafter set forth, the parties hereto agree as follows: 1. The Township hereby retains the services of Robert Candido as Prosecutor to assist the Township in West Orange Municipal Court for the period March 1, 2014 through December 31, 2014 at a flat rate of One Thousand Dollars ($1,000) per week. COUNSEL shall be an independent contractor for all purposes. COUNSEL shall be responsible to comply with all tax and other obligations of the United States and New Jersey and The Supreme Court of New Jersey. COUNSEL shall not be entitled to any medical or other benefits. COUNSEL shall comply with all provisions of the Rules of Professional Conduct (RPCs) and other ethical requirements of the State of New Jersey and shall not appear or defend any client in the Superior Court of New Jersey, Essex County, Criminal Division or the West Orange Municipal Court.

19 2. COUNSEL will not seek reimbursement for any costs and expenses such as postage, copying, mileage, meals, secretarial, parking, travel, telephone, faxes, computer usage, received or delivery of documents. 3. COUNSEL may seek reimbursement for extraordinary expenses such as the cost of transcripts or hiring experts. Counsel will not incur any such expenses without the approval of the Township Attorney. 4. COUNSEL s responsibilities shall include all pre-trial preparation, discovery and trial, to the extent necessary, for all criminal and related prosecutions in The Municipal Court of the Township and any appeals therefrom. 5. COUNSEL shall coordinate all efforts with the Township Attorney and keep him advised as to any matters. 6. COUNSEL recognizes that any and all approval for engagement of services must come from the Governing Body of the Township, and that no services, work or any efforts relative to this Agreement shall be commenced until the Governing Body adopts a duly authorized Resolution accompanied by a Certificate of Funds. 7. COUNSEL is hereby placed on notice that the Billing Guidelines of the Township shall apply to this Agreement for professional services. COUNSEL is further noticed that no Department Head, individual member of the Governing Body, or any agent, servant or employee of the Township possesses any lawful authority to: (a) engage the rendition of services or the performance of work; (b) authorize the continuation of services or work beyond the amount specifically approved in the Resolution and Certificate of Funds; or to (c) represent that future funds will be available as compensation for current services. Any such acts shall be deemed ultra vires and beyond the scope of any authority that individual may possess. No bills, statement or vouchers for any amount exceeding that originally approved will be honored or paid by the Township, irrespective of whether such services were actually performed. 2

20 8. During the term of this agreement, COUNSEL shall maintain professional liability malpractice insurance coverage with an insurance company licensed and authorized to do business in the State of New Jersey with coverage not less than $1,000,000. COUNSEL shall provide the Township Attorney and Municipal Clerk with proof of a valid certificate of insurance listing the TOWNSHIP as a certificate holder. To the extent that this insurance coverage is scheduled to lapse at any time before the end of the contract, COUNSEL shall provide proof of renewal or new insurance coverage no later than thirty (30) days before the termination of the current coverage. Failure to provide proof of insurance shall be grounds for termination. 9. COUNSELshall be responsible for coverage of all sessions of the West Orange Municipal Court. To the extent that COUNSEL is ill or has an emergent matter before another Court, he shall be solely responsible to obtain timely coverage for all West Orange sessions at his sole cost and expense. Any attorney who handles any absences must be an Attorney at Law of the State of New Jersey in good standing with the same insurance coverage as COUNSEL. If COUNSEL misses three (3) or more consecutive sessions on a total of five (5) sessions during the term of this Agreement, the Township may terminate this Agreement. 10. The provisions of this agreement are subject to the limitations of provisions of the New Jersey Tort Claim Act, N.J.S.A. 59:2-1 et seq., and the New Jersey Contractual Liability Act, N.J.S.A. 59:13-1 et seq. 11. This Agreement shall be governed by the laws of the State of New Jersey without regard to principles of conflict of laws. All contract claims under this agreement shall be subject to and governed by the provisions of the New Jersey Contractual Liability Act (N.J.S.A. 59:13-1 et seq. 3

21 IN WITNESS WHEREOF, the parties have set their hands and seals the day and year first above written. TOWNSHIP OF WEST ORANGE ATTEST: KAREN J. CARNEVALE, R.M.C By: ROBERT D. PARISI, MAYOR LAW OFFICES OF ROBERT CANDIDO WITNESS: By: ROBERT CANDIDO For the Firm , v. 1 4

22 Mar-14 RESOLUTION WHEREAS, Township Ordinance # grants to this Township Council the discretion to reimburse the owners of one-family residential dwellings who do not receive garbage collection services from the Township of West Orange for the costs in an amount equal to the actual cost of private garbage collection or equal to the estimate of the cost to the Township if they were to provide said services, whichever is lower; and WHEREAS, this council desires to reimburse those home owner associations or individuals; who have complied with the terms of Ordinance # , for the cost of private garbage collection for the period January 1, 2013 through December 31, 2013; and WHEREAS, there is attached hereto and made a part hereof a report of the Township Business Administrator detailing the names of those who have filed to date for reimbursement and the sum of monies the applicants are entitled to for the period January 1, 2013 through December 31, 2013; and NOW, THEREFORE BE IT RESOLVED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF WEST ORANGE that the private home owner associations or individuals set forth in the attached report of the Business Administrator and those who subsequently apply be paid the sums set forth therein as reimbursement for their costs of private garbage collection for the period January 1, 2013 through December 31, 2013; and NOW, THEREFORE BE IT RESOLVED that the Business Administrator and/or Chief Financial Officer issue the appropriate checks to comply with this Resolution as soon as is feasible. Karen J. Carnevale Township Clerk Susan McCartney Council President Adopted: March 25, 2014

23 GARBAGE REIMBURSEMENT month VENDOR # PERIOD APPLICANT UNITS Rate REIMBURSEMENT 15 1/1/-12/31/2013 Rhett & Angelina Zidziunas EAGLE RIDGE WAY

24 MEMORANDUM CERIFICATION OF SOLID WASTE COSTS 2013 From 1/1/2013 9/30/2013 1/1/2013 To 9/30/ /31/ /31/2013 Old Contract New Contract Prorata Prorata Full Year REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT Refuse Collection Services per unit per month Bulky Trash Collection per unit per month Total Collection Fee per month based upon bidded contract Total Collection Fee per year per unit prorata per contract (a) Tipping Essex Co. Resource Facility Ton of Solid Waste per unit per year* Total Tipping Fee per unit per fee (b) Total Solid Watse Cost per unit per year ("a" plus "b") Llewellyn Park Fee (two (2) times "a" plus "b") * 1/2 ton solid waste per unit is determined as follows: on several occasions the Township had solid waste collected from various apartment and condominium complexes which contents were weighed at a weighing station to determine the amount of tonnage per unit. John O. Gross Director of Finance

25 Mar-14 RESOLUTION WHEREAS, Township Ordinance # grants to this Township Council the discretion to reimburse the owners of one-family residential dwellings who do not receive garbage collection services from the Township of West Orange for the costs in an amount equal to the actual cost of private garbage collection or equal to the estimate of the cost to the Township if they were to provide said services, whichever is lower; and WHEREAS, this council desires to reimburse those home owner associations or individuals; who have complied with the terms of Ordinance # , for the cost of private garbage collection for the period January 1, 2013 through December 31, 2013; and WHEREAS, there is attached hereto and made a part hereof a report of the Township Business Administrator detailing the names of those who have filed to date for reimbursement and the sum of monies the applicants are entitled to for the period January 1, 2013 through December 31, 2013; and NOW, THEREFORE BE IT RESOLVED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF WEST ORANGE that the private home owner associations or individuals set forth in the attached report of the Business Administrator and those who subsequently apply be paid the sums set forth therein as reimbursement fo their costs of private garbage collection for the period January 1, 2013 through December 31, 2013; and NOW, THEREFORE BE IT RESOLVED that the Business Administrator and/or Chief Financial Officer issue the appropriate checks to comply with this Resolution as soon as is feasible. Karen J. Carnevale Township Clerk Susan McCartney Council President Adopted: March 25, 2014

26 GARBAGE REIMBURSEMENT month VENDOR # PERIOD APPLICANT UNITS Rate REIMBURSEMENT 15 1/1/-12/31/2013 Rhett & Angelina Zidziunas EAGLE RIDGE WAY

27 MEMORANDUM CERIFICATION OF SOLID WASTE COSTS 2013 From 1/1/2013 9/30/2013 1/1/2013 To 9/30/ /31/ /31/2013 Old Contract New Contract Prorata Prorata Full Year REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT Refuse Collection Services per unit per month Bulky Trash Collection per unit per month Total Collection Fee per month based upon bidded contract Total Collection Fee per year per unit prorata per contract (a) Tipping Essex Co. Resource Facility Ton of Solid Waste per unit per year* Total Tipping Fee per unit per fee (b) Total Solid Watse Cost per unit per year ("a" plus "b") Llewellyn Park Fee (two (2) times "a" plus "b") * 1/2 ton solid waste per unit is determined as follows: on several occasions the Township had solid waste collected from various apartment and condominium complexes which contents were weighed at a weighing station to determine the amount of tonnage per unit. John O. Gross Director of Finance

28 Mar-14 RESOLUTION WHEREAS, Township Ordinance # grants to this Township Council the discretion to reimburse the owners of one-family residential dwellings who do not receive garbage collection services from the Township of West Orange for the costs in an amount equal to the actual cost of private garbage collection or equal to the estimate of the cost to the Township if they were to provide said services, whichever is lower; and WHEREAS, this council desires to reimburse those home owner associations or individuals; who have complied with the terms of Ordinance # , for the cost of private garbage collection for the period January 1, 2013 through December 31, 2013; and WHEREAS, there is attached hereto and made a part hereof a report of the Township Business Administrator detailing the names of those who have filed to date for reimbursement and the sum of monies the applicants are entitled to for the period January 1, 2013 through December 31, 2013; and NOW, THEREFORE BE IT RESOLVED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF WEST ORANGE that the private home owner associations or individuals set forth in the attached report of the Business Administrator and those who subsequently apply be paid the sums set forth therein as reimbursement fo their costs of private garbage collection for the period January 1, 2013 through December 31, 2013; and NOW, THEREFORE BE IT RESOLVED that the Business Administrator and/or Chief Financial Officer issue the appropriate checks to comply with this Resolution as soon as is feasible. Karen J. Carnevale Township Clerk Susan McCartney Council President Adopted: March 25, 2014

29 GARBAGE REIMBURSEMENT month VENDOR # PERIOD APPLICANT UNITS Rate REIMBURSEMENT 15 1/1/-12/31/2013 Rhett & Angelina Zidziunas EAGLE RIDGE WAY

30 MEMORANDUM CERIFICATION OF SOLID WASTE COSTS 2013 From 1/1/2013 9/30/2013 1/1/2013 To 9/30/ /31/ /31/2013 Old Contract New Contract Prorata Prorata Full Year REIMBURSEMENT REIMBURSEMENT REIMBURSEMENT Refuse Collection Services per unit per month Bulky Trash Collection per unit per month Total Collection Fee per month based upon bidded contract Total Collection Fee per year per unit prorata per contract (a) Tipping Essex Co. Resource Facility Ton of Solid Waste per unit per year* Total Tipping Fee per unit per fee (b) Total Solid Watse Cost per unit per year ("a" plus "b") Llewellyn Park Fee (two (2) times "a" plus "b") * 1/2 ton solid waste per unit is determined as follows: on several occasions the Township had solid waste collected from various apartment and condominium complexes which contents were weighed at a weighing station to determine the amount of tonnage per unit. John O. Gross Director of Finance

31 RESOLUTION March 25, 2014 WHEREAS, the Township of West Orange Housing Rehabilitation Program has a mortgage against certain real property owned by David and Donna Veith (the Owners ) residing at 47 Ridgeview Avenue, Block 42.02, Lot 146 (the Property ), in the amount of Fourteen Thousand, Six Hundred and Seventy Dollars ($14,670.00), which was dated November 3, 2006 and recorded in the Essex County Register s Office on May 30, 2007 in Book 12059, Page 758 (the WOHRP Mortgage ); and WHEREAS, there is a first mortgage on the Property from Wells Fargo Bank, N.A. in the outstanding amount of One Hundred and Sixty-Four Thousand, Eight Hundred and Thirty-Four Dollars and Fifty-Two Cents ($164,834.52) (the First Mortgage ); and WHEREAS, the Owners desire to refinance their home and obtain a new mortgage loan from Investors Bank ( Investors ) in the amount of Forty Thousand Dollars ($40,000.00), with an introductory interest rate of 3.24% for the first six months, and a variable interest rate thereafter (the New Mortgage ); and WHEREAS, the New Mortgage will pay off a portion of the First Mortgage; and WHEREAS, the Owners have requested that the Township of West Orange subordinate the WOHRP Mortgage to the New Mortgage; and WHEREAS, in connection with the New Mortgage, Investors has provided an appraisal indicating that the fair market value of the Property is approximately Three-Hundred and Twenty Thousand, Nine-Hundred and Eighty Dollars ($320,980.00); and WHEREAS, based on the amount of the New Mortgage and the appraisal Investors provided, the proposed subordination will not change the equity available to satisfy the WOHRP Mortgage; NOW THEREFORE, BE IT RESOLVED BY THE TOWNSHIP COUNCIL OF THE TOWNSHIP OF WEST ORANGE, that the Mayor be and hereby is authorized to execute a

32 Subordination of Mortgage in favor of Investors with respect to the Property and the Owner; and be it further RESOLVED, that the Municipal Clerk be and is hereby authorized to attest to the Mayor s signature on the Subordination of Mortgage. Karen J. Carnevale Township Clerk Honorable Susan McCartney Council President Adopted: March 25, , v. 1

33 RESOLUTION-APPROPRIATION TRANSFER PURSUANT TO N.J.S.A 40A: /25/2014 WHEREAS, N.J.S. 40A:4-58 provides for transfers between budget appropriations during the last two months of the fiscal year; NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange (not less than two thirds of the governing body affirmatively concurring) that transfers between 2013 Budget Appropriation be made as attached: Susan McCartney Council President Karen J. Carnevale Municipal Clerk Adopted: March 25, 2014

34 2013 Budget Transfers Account DEPARTMENT FROM TO Explanation Engineering S&W 65, Excess transferred to another account Police S&W 30, Excess transferred to another account Fire S&W 30, Excess transferred to another account Asessing OE 20, Excess transferred to another account Police OE 16, Excess transferred to another account Tax Collection OE 5, Excess transferred to another account Garbage Collection 5, Excess transferred to another account Park & Playground OE 10, Excess transferred to another account Construction OE 25, Excess transferred to another account FICA 35, Excess transferred to another account Central Automotive OE - 90, Additional required in Park & Playground S&W - 10, Hourly & Overtime S&W Litigation - 2, Additional required in Clerk's S&W - 1, Hourly & Overtime S&W Court S&W - 1, Hourly & Overtime S&W Comptroller S&W - 1, Hourly & Overtime S&W Planning S&W Hourly & Overtime S&W Health S&W Hourly & Overtime S&W Sen Trans S&W - 1, Hourly & Overtime S&W Animal Control S&W Hourly & Overtime S&W Sen Health S&W Hourly & Overtime S&W Construction S&W - 1, Hourly & Overtime S&W Medical Transport Billing OE - 16, Additional required in Public Works S&W - 71, Hourly & Overtime S&W Health Care Ins. OE - 5, Additional required in General Liability Ins OE - 38, Additional required in 2013

35 TOWNSHIP OF WEST ORANGE AMENDING RESOLUTION #18-14, EMERGENCY TEMPORARY APPROPRIATION RESOLUTION FOR THE PURPOSE OF FUNDING EMINENT TAX APPEALS PRIOR TO ADOPTION OF 2014 BUDGET -N.J.S. 40A:4-20 WHEREAS, an emergent condition has arisen with respect to the continued operation of the Municipality, and more apporpriations are needed to pay tax appeal claims, and no adequate provision has been made in the 2014 Temporary Budget for the aforesaid purpose, and N.J.S.40A:4-20 provides for the creation of an emergency temporary appropriation for the purpose above mentioned, and WHEREAS, on January 14, 2014, the West Orange Township Council adopted Resolution #18-14, and WHEREAS, tax appeal judgements have or will excedded the amount previously authorized for 2014, NOW, THEREFORE, BE IT RESOLVED, that THE West Orange Township Council amends such resolution in accordance with N.J.S. 40A:4-20, emergency temporary appropriations be and the same are hereby made for the purpose indentified by the titles herein listed and the sums set opposite such titles: 2014 EMERGENCY TEMPORARY APPROPRIATIONS ARE HEREBY ATTACHED AND MADE PART OF THIS RESOLUTION Tax Appeals 1,500, Karen Carnevale Susan McCartney Municipal Clerk Council President 3

36 RESOLUTION-APPROPRIATION TRANSFER PURSUANT TO N.J.S.A 40A: /25/2014 WHEREAS, N.J.S. 40A:4-58 provides for transfers between budget appropriations during the last two months of the fiscal year; NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange (not less than two thirds of the governing body affirmatively concurring) that transfers between 2013 Budget Appropriation be made as attached: Susan McCartney Council President Karen J. Carnevale Municipal Clerk Adopted: March 25, 2014

37 2013 Budget Transfers Account DEPARTMENT FROM TO Explanation Engineering S&W 65, Excess transferred to another account Police S&W 30, Excess transferred to another account Fire S&W 30, Excess transferred to another account Asessing OE 20, Excess transferred to another account Police OE 16, Excess transferred to another account Tax Collection OE 5, Excess transferred to another account Garbage Collection 5, Excess transferred to another account Park & Playground OE 10, Excess transferred to another account Construction OE 25, Excess transferred to another account FICA 35, Excess transferred to another account Central Automotive OE - 90, Additional required in Park & Playground S&W - 10, Hourly & Overtime S&W Litigation - 2, Additional required in Clerk's S&W - 1, Hourly & Overtime S&W Court S&W - 1, Hourly & Overtime S&W Comptroller S&W - 1, Hourly & Overtime S&W Planning S&W Hourly & Overtime S&W Health S&W Hourly & Overtime S&W Sen Trans S&W - 1, Hourly & Overtime S&W Animal Control S&W Hourly & Overtime S&W Sen Health S&W Hourly & Overtime S&W Construction S&W - 1, Hourly & Overtime S&W Medical Transport Billing OE - 16, Additional required in Public Works S&W - 71, Hourly & Overtime S&W Health Care Ins. OE - 5, Additional required in General Liability Ins OE - 38, Additional required in 2013

38 TOWNSHIP OF WEST ORANGE AMENDING RESOLUTION #18-14, EMERGENCY TEMPORARY APPROPRIATION RESOLUTION FOR THE PURPOSE OF FUNDING EMINENT TAX APPEALS PRIOR TO ADOPTION OF 2014 BUDGET -N.J.S. 40A:4-20 WHEREAS, an emergent condition has arisen with respect to the continued operation of the Municipality, and more apporpriations are needed to pay tax appeal claims, and no adequate provision has been made in the 2014 Temporary Budget for the aforesaid purpose, and N.J.S.40A:4-20 provides for the creation of an emergency temporary appropriation for the purpose above mentioned, and WHEREAS, on January 14, 2014, the West Orange Township Council adopted Resolution #18-14, and WHEREAS, tax appeal judgements have or will excedded the amount previously authorized for 2014, NOW, THEREFORE, BE IT RESOLVED, that THE West Orange Township Council amends such resolution in accordance with N.J.S. 40A:4-20, emergency temporary appropriations be and the same are hereby made for the purpose indentified by the titles herein listed and the sums set opposite such titles: 2014 EMERGENCY TEMPORARY APPROPRIATIONS ARE HEREBY ATTACHED AND MADE PART OF THIS RESOLUTION Tax Appeals 1,500, Karen Carnevale Susan McCartney Municipal Clerk Council President 3

39 'RESOLUTION-APPROPRIATION TRANSFER PURSUANT TO N.J.S.A 40A:4-58 xxx-14 3/25/2014 WHEREAS, N.J.S. 40A:4-58 provides for transfers between budget appropriations during the last two months of the fiscal year; NOW, THEREFORE BE IT RESOLVED by the Township Council of the Township of West Orange (not less than two thirds of the governing body affirmatively concurring) that transfers between 2013 Budget Appropriation be made as attached: Susan McCartney Council President Karen Carnevale Municipal Clerk Adopted: March 24, 2014

40 2013 Budget Transfers Account DEPARTMENT FROM TO Explanation Engineering S&W 65, Excess transferred to another account Police S&W 30, Excess transferred to another account Fire S&W 30, Excess transferred to another account Asessing OE 20, Excess transferred to another account Police OE 16, Excess transferred to another account Tax Collection OE 5, Excess transferred to another account Garbage Collection 5, Excess transferred to another account Park & Playground OE 10, Excess transferred to another account Construction OE 25, Excess transferred to another account FICA 35, Excess transferred to another account Central Automotive OE - 90, Additional required in Park & Playground S&W - 10, Hourly & Overtime S&W Litigation - 2, Additional required in Clerk's S&W - 1, Hourly & Overtime S&W Court S&W - 1, Hourly & Overtime S&W Comptroller S&W - 1, Hourly & Overtime S&W Planning S&W Hourly & Overtime S&W Health S&W Hourly & Overtime S&W Sen Trans S&W - 1, Hourly & Overtime S&W Animal Control S&W Hourly & Overtime S&W Sen Health S&W Hourly & Overtime S&W Construction S&W - 1, Hourly & Overtime S&W Medical Transport Billing OE - 16, Additional required in Public Works S&W - 71, Hourly & Overtime S&W Health Care Ins. OE - 5, Additional required in General Liability Ins OE - 38, Additional required in 2013

41 51-14 March 25, 2014 TOWNSHIP OF WEST ORANGE AMENDING RESOLUTION #18-14, EMERGENCY TEMPORARY APPROPRIATION RESOLUTION FOR THE PURPOSE OF FUNDING EMINENT TAX APPEALS PRIOR TO ADOPTION OF 2014 BUDGET -N.J.S. 40A:4-20 WHEREAS, an emergent condition has arisen with respect to the continued operation of the Municipality, and more apporpriations are needed to pay tax appeal claims, and no adequate provision has been made in the 2014 Temporary Budget for the aforesaid purpose, and N.J.S.40A:4-20 provides for the creation of an emergency temporary appropriation for the purpose above mentioned, and WHEREAS, on January 14, 2014, the West Orange Township Council adopted Resolution #18-14, and WHEREAS, tax appeal judgements have or will excedded the amount previously authorized for 2014, NOW, THEREFORE, BE IT RESOLVED, that THE West Orange Township Council amends such resolution in accordance with N.J.S. 40A:4-20, emergency temporary appropriations be and the same are hereby made for the purpose indentified by the titles herein listed and the sums set opposite such titles: 2014 EMERGENCY TEMPORARY APPROPRIATIONS ARE HEREBY ATTACHED AND MADE PART OF THIS RESOLUTION 1,500, Tax Appeals Karen J. Carnevale Susan McCartney Municipal Clerk Council President Adopted: March 25,

42 RESOLUTION March 25, 2014 WHEREAS, the Township of West Orange has a need for the services of a firm or individual specializing in the investigation, research, planning, preparation and pursuit of grants and other aid submitted to various County, State and Federal authorities and private foundations for obtaining financial and other aid for municipal programs and/or services ( Grant Writing Services ); and WHEREAS, Grant Writing Services require specialized knowledge and the provision of professional services such as knowledge of federal and state programs, and the rendering of financial advice with respect to available grants and aid; and WHEREAS, the provision of Grant Writing Services requires professional and specialized knowledge of applicable County, State and Federal aid programs, corporate and private foundations, and the ability to prepare detailed applications and submissions and take action necessary to obtain and successfully pursue such aid; and WHEREAS, Alicia Skinner, trading as Skinner Consulting Services, has served as the Township s Grant Writer since 2007 when the need for Grant Writing Services has arisen; and WHEREAS, the Township seeks to appoint Ms. Skinner as the Township s Grant Writer for a ten (10)-month period at the rate of $2, per month, commencing March 1, 2014 and ending December 31, 2014, pursuant to an Agreement with the Township in the form annexed hereto as Attachment A ; and WHEREAS, Ms. Skinner has responded to the Township s Fair and Open Request for Qualifications, wherein the Township requested qualifications from professionals to provide Grant Writing Services; NOW, THEREFORE, BE IT RESOLVED by the Township Council of the Township of West Orange, that Ms. Skinner shall serve as the Township s Grant Writer, in accordance with all applicable ordinances and statutes; and be it further

43 RESOLVED, that the Mayor shall be and hereby is authorized to execute all documents necessary to effectuate such agreement with Ms. Skinner, and the Municipal Clerk shall be and hereby is authorized to attest to the Mayor s signature; and be it further RESOLVED that this award shall be published and available in the Clerk s Office for reasonable inspection in accordance with applicable law. Karen J. Carnevale Township Clerk Susan McCartney Council President Adopted: March 25, 2014 I hereby certify funds are available from: Account No. JOHN O. GROSS, CFO , v. 1 2

44 52-14 LETTER AGREEMENT WITH ALICIA SKINNER FOR GRANT WRITING SERVICES March, 2014 Ms. Alicia Skinner Skinner Consulting Services 29 Woods End Road West Orange, New Jersey Dear Ms. Skinner: This letter agreement shall constitute the agreement for you, Alicia Skinner (hereinafter Ms. Skinner or Grant Writer ), to provide services to the Township of West Orange ( Township ) as its Grant Writer for a period of one (1) year, commencing March 1, 2014 and lasting through December 31, The amount to be paid Ms. Skinner for such services shall be $2, per month, commencing as of March 1, This agreement is subject to cancellation on thirty (30) days written notice by either the Township or Ms. Skinner. This will confirm that the relationship of the parties shall be that of a part time, INDEPENDENT CONTRACTOR and not employer/employee or principal/agent. Ms. Skinner shall be solely responsible for her own work hours and daily responsibilities. As an independent contractor, Ms. Skinner shall be fully responsible for all obligations to any taxing authority or other governmental entity arising out of this Agreement. Ms. Skinner shall receive no monetary or other benefits not specifically enumerated in this agreement The manner and means of performing all services shall be subject to Ms. Skinner s sole control unless otherwise specified in this Agreement. Ms. Skinner shall not have the legal authority to bind the Township in contract, debt or otherwise without the prior written consent of the Township. Ms. Skinner s responsibilities shall include, but are not necessarily limited to: Providing professional consultations with respect to the study of County, State, Federal, corporate and private aid funds as they relate to the needs of the Township, or as requested by the Township. Researching, planning, preparing, submitting, proceeding with and following up on all applications and programs for such aid.

45 Obtaining New Grants of at least the amount paid to the Ms. Skinner during the term of this Agreement. New Grants shall mean monies and/or aid not previously received by the Township from particular sources during the prior five (5) years. Ms. Skinner agrees that she will continue to provide services beyond the term of this Agreement at no cost until New Grants exceeding the amount received are awarded. This amount specifically excludes all currently existing grants. Submitting a n annual written report at the conclusion of the term to the Mayor concerning all services rendered and new grants obtained. Attending any meetings requested by the Mayor and/or Business Administrator to discuss potential grants and report as to timeframes and deadlines for submission of grant applications, status of grant applications, and areas of available grant funding. During the contract period, Ms. Skinner may be reimbursed for out-of-pocket expenses for supplies needed to perform the services described in this Agreement, including ink cartridges, postage and other such related items, but in no event shall such amount exceed the total of $50 per month. Any such reimbursement is conditioned upon timely submission of receipts to the Township s Chief Financial Officer, not to exceed thirty (30) days from the date of purchase of any such supplies. All grant applications are subject to the approval of the Township in its sole discretion, and no grant application shall be submitted without the prior approval of the Township Council. If the foregoing terms are acceptable, kindly affix your signature below. WITNESS: ALICIA SKINNER By: By: ALICIA SKINNER ATTEST: TOWNSHIP OF WEST ORANGE KAREN J. CARNEVALE, MUNICIPAL CLERK By: ROBERT D. PARISI, MAYOR , v. 1