MEMORANDUM. DIVISION OF RESIDENTIAL RESOURCES John R. Kasich, Governor John L. Martin, Director. Date: June 21, 2016

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1 DIVISION OF RESIDENTIAL RESOURCES John R. Kasich, Governor John L. Martin, Director MEMORANDUM Date: June 21, 2016 To: County Board Superintendents SSA Directors COG Directors County Housing Corporation Directors Bridget Gargan, Executive Director, OACB Mark Davis, President, OPRA Gary Tonks, Executive Director, Ohio Arc Karla Rinto, Executive Director, APSI Pete VanRunkle, Ohio Healthcare Association Dan Connors, Values and Faith Alliance Kathy Phillips, Ohio Waiver Network Dana Charlton, OSDA Developmental Center Superintendents From: Ernie Fischer, Capital Housing Administrator Re: FY DODD Capital Housing Plan Senate Bill 310 (the FY Capital Budget Bill) has been signed by Governor Kasich and will become effective August 16, This budget includes an allocation of $23 million dollars for the Department of Developmental Disabilities to be used in the Community Capital Assistance (CCA) Program. The provision of safe, affordable and accessible housing is a major area of emphasis of DODD and with this allocation the Department has identified the following priorities for the allocation of these funds: These CCA funds will be used to develop community housing for persons with developmental disabilities who are, or will be receiving waiver services in the following categories; in no particular priority order: Purchase of Housing (Includes existing and new construction) Persons leaving a state operated developmental center; Persons leaving a private or county operated ICF/IID; Persons at risk of being placed in a developmental center or ICF/IID; Persons on a County Board s Waiting List for Waiver Services.

2 Funding of Housing DODD will apply the following criteria for funding the purchase of existing or new construction of homes. DODD will fund up to 120% of a county s median home value as determined by the Ohio Development Services Agency ( The purchase price of the home cannot exceed 110% of the appraised value of the home (as per DODD Administrative Rule 5123:1-1-03) County Boards and County Housing Corporations are strongly encouraged to identify and leverage non-dodd funds to complement those being provided by DODD. The degree to which an application includes non-dodd funds will be a consideration factored into the review and funding of the requested project. Also, initial project applications will be limited to two project applications per county. Exceptions will be considered on a case-by-case basis with appropriate justification. As one project is completed, the county may submit another application for consideration. Residential Renovation Projects (RRP) RRP funds are available for existing homes previously funded by the CCA program, as well as for homes that are being purchased during this biennium and need renovations/modifications to meet the needs of the resident(s) moving into the home. As per Administrative Rule, the cost of an RRP cannot exceed 35% of the appraised value of the home. With acceptable justification and the Director s approval, the cost may go up to 75% of the appraised value of the home. Letters of Intent (LOI)/Applications for Projects Applications will be reviewed as they are received by the Capital Office. The forms and processes for the purchase, construction and renovations are attached to this memo and are also available at the website. Click on Residential Services, then click on Capital Housing. Please keep in mind that funding of any project is subject to the availability of funds and you should not proceed with any purchase contracts of homes or commitment to other costs unless, and until you have received written approval from the Capital Office. In addition, for any ICF/IID Conversion projects, you must also have received written approval from the Medicaid Division of DODD to qualify for Community Capital Funding. Project applications will be accepted beginning July 18, Funding of projects will begin August 16, Please submit your applications to: aaron.lichtenauer@dodd.ohio.gov or call (614) Thank you for all your efforts in the development and provision of housing for Ohio s citizens with developmental disabilities. I am looking forward to working with you in the coming biennium. HOUSING AND CAPITAL PROGRAMS 1601 WEST BROAD STREET TELEPHONE: (614) COLUMBUS, OH FAX: (614)

3 OHIO DEPARTMENT OF DEVELOPMENTAL DISABILITIES DODD approval by: Date: Project # Approved reimbursement, subject to Department rules and guidelines, up to: $ For DODD use only LETTER OF INTENT COMMUNITY RESIDENTIAL RENOVATION PROJECT APPLICATION FORM NOTE: Please complete a separate request form for each project address. COUNTY Individual DC Downsizing ICF Conversion ICF Exit Diversion CB Waiting List 1. APPLICANT INFORMATION: Organization s Name Mailing Address (city, state, zip) Name of Contact Person & Title Telephone Number Address Does applicant own home? Yes No, owner s name: As defined in ORC 5123:1-1-17, is the owner a nonprofit corporation or governmental entity? Yes No If not, explain eligibility to utilize funds. 2. HOUSE INFORMATION: Address of Home to be Renovated Auditor s appraised value of the home: City Date last appraised (If seeking funding over $20,000, a current appraisal will be required for project reimbursement.) Year of original construction #bedrooms/bathrooms Sq. Ft. Number of individuals with developmental disabilities residing in this home: Page 1 of 4

4 OHIO DEPARTMENT OF DEVELOPMENTAL DISABILITIES Have any Community Capital Assistance funds (CCA) or State Capital Construction Funds (MR projects) been previously used to purchase or make renovations this home? Yes No If yes, and a MR project, provide the original MR project number 3. PROJECT DETAILS: (Please provide a detailed description of renovation work to be performed in the project request with justification demonstrating the need. Include specific resident requirements, the age of the current construction / critical equipment, frequency of repairs in the past two years and repair $ spent. Make your case for the funds.) Ramps Bathroom Roof HVAC Windows Siding Other Project Description/Justification: 4. ESTIMATED PROJECT COSTS: Construction costs: $ Design costs: $ Permits/Fees: $ Miscellaneous costs (inspections, appraisals): $ Other (itemize): $ Total Estimated Cost: $ DODD CAPITAL FUNDS REQUESTED $ Page 2 of 4

5 OHIO DEPARTMENT OF DEVELOPMENTAL DISABILITIES How was the project estimate generated (architect, RFP, contractor, project manager, estimating software, etc.)? Page 3 of 4

6 OHIO DEPARTMENT OF DEVELOPMENTAL DISABILITIES PROJECT TIMELINE: Assuming that DODD approval is received within 2 weeks of the DODD receipt date, provide target dates for the completion of each phase. Process Completion by Architect selection Preparation of bids Bidding and contract Construction Payment submission 6. APPROVAL SIGNATURES I hereby certify that the information provided above is complete and accurate to the best of my knowledge. Authorized applicant signature Date Authorized County Board of DD acknowledgement Date Submit form to: Ohio Department of Developmental Disabilities Division of Residential Resources DODD Housing and Capital Programs Office 1601 West Broad Street Columbus, Ohio Page 4 of 4

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