TOWNSHIP OF CHAMPLAIN REGULAR MEETING

Transcription

1 TOWNSHIP OF CHAMPLAIN REGULAR MEETING February 13, 2018 TOWNSHIP HALL 1. OPENING - 7:00 P.M. Call to order following the public meeting. 2. DISCLOSURE OF PECUNIARY INTEREST (on any items that appear on the agenda) 3. ADOPTION OF AGENDA 4. PRESENTATION BY COUNCIL 5. PRESENTATION COMMITTEES / CONSULTANTS 5.1 Denis Séguin - Vankleek Hill Town Square 5.2 Jason Shelly, SKS Law LLP - Cannabis Law in Canada: The legislative and regulatory framework for the legalization of cannabis 5.3 François St-Amour, Chair, Angela Coleman, General Manager and John Mesman, Team Lead, Communications and Outreach, South Nation Conservation - Membership & Planning Services 6. DEPUTATION 6.1 Charles Despins, Action Champlain - request for Financial assistance to defend an action before the OMB 7. STAFF REPORTS 7.1 Planning On-Going Planning Projects Land Severance Application B Rolland & Sylvie Boucher Land Severance Application B Claude Brabant Land Severance Application B Charles & Karine Laviolette

2 7.1.5 Land Severance Application B David & Jacqueline Shelly Zoning By-Law Amendment - Second Unit Review of Zoning By-Law (Proposed by-law and background information report available on the website February 21, Verbal explanation of the new proposed schedules at the meeting) Encroachment Agreement - 51 Water Street - Benoit Lortie New Site Plan Control By-Law (Scheduled for final decision in March 2018) 7.2 ADOPTION OF PLANNING BY-LAWS By-Law to amend Zoning By-Law Second Unit By-Law to amend Zoning By-Law (Martin Choquette) By-Law to amend Zoning By-Law (G. Dupont General Contractor Inc.) By-Law Encroachment Agreement - 51 Water Street By-Law to authorize Site Plan Control within Champlain Township 7.3 Administration (Scheduled for final decision in March 2018) Memorandum - Amending Agreements - CWWF and RED Program 7.4 Finance Administration Report AD Municipal Elections Voter List Management Administration Report AD South Nation Conservation - Jurisdiction Expansion Administration Report AD Municipal Planning Services - South Nation Conservation (SNC) Financial Statements Accounts

3 7.5 Fire Department District 2 - Annual Report District 1 - Monthly Report - January District 2 - Monthly Report - January Parks & Recreation REC Monthly Report - January Roads Department PWD Monthly Report - January PWD Memo - Spring Garbage Collection Building PWD Memo - The National Day of Mourning - April 28, Canada Flag at halfmast CBO Monthly Report - January By-Law Enforcement BEO Monthly Report - January Day Care Services 7.11 Water-Sewage/Ontario Clean Water Agency Memorandum - OCWA Township of Champlaim Dashboard Report 4th Q REPORT OF LIAISON COMMITTEE MEMBERS / COMMITTEE REPORTS 8.1 Fire Services 8.2 Emergency Planning 8.3 Economic Development and Tourism 8.4 Drainage Drainage Monthly Report - January 2018

4 8.5 Recycling Minutes - January 8, 2018 Meeting Household Hazardous Waste Day 8.6 Library Board LIB Annual Report LIB Monthly Report - January Minutes - January 17, 2018 Meeting 8.7 Public Works 8.8 Waste Management 8.9 Mayer Landfill Site 8.10 Recreation 8.11 Community Policing Advisory Committee (CPAC) 9. REPORT OF THE MAYOR 10. OTHER BUSINESS 11. ADOPTION OF MINUTES 11.1 Minutes - Regular Meeting - January 9, Minutes - Special Meeting - January 24, ADOPTION OF BY-LAWS 12.1 By-Law authorizing the execution of an Amendment to the Transfer Payment Agreement for CWWF 12.2 By-Law authorizing the execution of an Amendment to the RED Program Funding Agreement 12.3 By-Law authorizing an agreement with Datafix - Voter List Management 13. CORRESPONDENCE (for action) 13.1 OGRA - Support for MCEA Process Reform

5 13.2 Town of Lakeshore - Storm Water Management and Drainage Improvements 13.3 Town of Lakeshore - Population Growth Predictions 13.4 Township of Norwich - Ontario Building Code Amendments 13.5 Make a Wish Foundation Eastern Ontario - Request for support 14. CORRESPONDENCE (for information) 14.1 South Nation Conservation (SNC) - Tree Planting and Woodlot Advisory Services Ontario Farmland Forum Association of Road Supervisors (AORS) Trade Show 14.4 Town of Amerhurst and Windsor-Essex Health Unit 14.5 CycleON Ontario's Cycling Strategy - Action Plan 14.6 Workplace Electric Vehicle Charging Incentive Program (WEVCIP) 15. QUESTION PERIOD During this time, the public can ask questions or get information relating to items discussed during the Council meeting. 16. IN CAMERA An In Camera meeting will be held at 6:15 p.m. to discuss Personnel issues. 17. NEXT MEETING Regular Meeting - March 13, CONFIRMING BY-LAW 18.1 By-Law ADJOURNMENT

6 CANTON DE CHAMPLAIN RÉUNION RÉGULIÈRE le 13 février 2018 SALLE MUNICIPALE 1. OUVERTURE DE LA SÉANCE - 19 H Appel à l'ordre et ouverture suite à l'ajournement de la réunion publique. 2. DÉCLARATION D'INTÉRÊTS PÉCUNIAIRES (concernant les sujets inscrits à l'ordre du jour) 3. ADOPTION DE L'ORDRE DU JOUR 4. PRÉSENTATION DU CONSEIL 5. PRÉSENTATION COMITÉS / CONSULTANTS 5.1 Denis Séguin - Place de ville, Vankleek Hill 5.2 Jason Shelly, SKS Law SRL - Loi sur le cannabis au Canada : le cadre législatif et réglementaire de la légalisation du cannabis 5.3 François St-Amour, président, Angela Coleman, directrice générale et John Mesman, chef d'équipe, communications, Conservation de la Nation Sud - Adhésion et Services d'urbanisme 6. DÉLÉGATION 6.1 Charles Despins, Action Champlain - demande d'une contribution financière pour la défense devant la CAMO 7. RAPPORTS DU PERSONNEL 7.1 Urbanisme Liste des projets d'urbanisme en cours Demande de morcellement B Rolland et Sylvie Boucher Demande de morcellement B Claude Brabant Demande de morcellement B Charles et Karine Laviolette

7 7.1.5 Demande de morcellement B David et Jacqueline Shelly Modification du Règlement de zonage - deuxième unité Révision du Règlement de zonage No (Règlement proposé et renseignements de base - disponible sur le site Web le 21 février, Une explication verbale des nouvelles annexes proposées lors de la réunion) Entente d'empiètement - 51 rue Water - Benoit Lortie Nouveau Règlement sur les plans d'implantation (Prévu pour une décison au mois de mars 2018) 7.2 ADOPTION DE RÈGLEMENTS D URBANISME Règlement qui modifie le Règlement de zonage deuxième unité Règlement qui modifie le Règlement de zonage (Martin Choquette) Règlement qui modifie le Règlement de zonage (G. Dupont General Contractor Inc.) Règlement Entente d'empiètement - 51 rue Water Règlement qui autorise les plans d'implantation dans le canton de Champlain 7.3 Administration (Prévu pour adoption au mois de mars 2018) Note de service - ententes de modification - Programmes FEPTEU et DECOR Rapport d'administration AD Élections municipaux gestion de la liste des électeurs Rapport d'administration AD Conservation de la Nation Sud - Expansion du juridiction Rapport d'administration AD Service d'urbanisme municipal - Conservation de la Nation Sud (CNS) 7.4 Finances États financiers

8 7.4.2 Comptes 7.5 Service d'incendie District 2 - rapport annuel District 1 - rapport mensuel - janvier District 2 - rapport mensuel - janvier Parcs et loisirs REC - rapport mensuel - janvier Voirie PWD - rapport mensuel - janvier PWD - Note de Service - Cueillette printanière des déchets PWD - Note de service - Jour de deuil national - 28 avril drapeau canadien à mi-mât 7.8 Bâtiment CBO - rapport mensuel - janvier Réglementation BEO - rapport mensuel - janvier Services de garde 7.11 Eau-Égout / Agence ontarienne des eaux Note de service - OCWA-Canton de Champlaim - Rapport tableau de bord - 4e trimestre RAPPORT DES MEMBRES DES COMITÉS DE LIAISON / RAPPORT DES COMITÉS 8.1 Service d'incendie 8.2 Planification d'urgence 8.3 Développement économique et touristique

9 8.4 Drainage Rapport mensuel de drainage Recyclage Procès-verbal de la réunion du 8 janvier Journée de cueillette de déchets domestiques dangereux 8.6 Conseil de la bibliothèque LIB - rapport annuel LIB - rapport mensuel - janvier Procès-verbal de la réunion du 17 janvier Travaux publics 8.8 Gestion des déchets 8.9 Site d'enfouissement Mayer 8.10 Loisirs 8.11 Comité consultatif de police communautaire 9. RAPPORT DU MAIRE 10. AUTRES SUJETS 11. ADOPTION DES PROCÈS-VERBAUX 11.1 Procès-verbal - réunion régulière - 9 janvier Procès-verbal - réunion spéciale - 24 janvier ADOPTION DE RÈGLEMENTS 12.1 Règlement qui autorise l'exécution d'une modfication à l'entente de paiement de transfert afférente au FEPTEU 12.2 Règlement qui autorise l'exécution d'une modfication à l'entente pour la Programme de développement économique des collectivités rurales (DECOR) 12.3 Règlement qui autorise une entente avec Datafix - gestion de la liste des électeurs

10 13. CORRESPONDANCE (action requise) 13.1 OGRA - demande d'appui - Évaluation environnementale municipale - réforme du processus 13.2 Ville de Lakeshore - Gestion des eaux pluviales et l'amélioration de drainage 13.3 Ville de Lakeshore - estimation du rythme d'accroissement démographique 13.4 Canton de Norwich - modifications au Code du bâtiment 13.5 Faire un vœux - demande d'appui 14. CORRESPONDANCE (à titre d'information) 14.1 Conservation de la Nation Sud (CNS) - La plantation d'arbres et le Programme de ressources pour les boisés 14.2 Forum des terres agricoles de l'ontario Salon 2018 de l'association des superviseurs routiers de l'ontario 14.4 Ville de Amerhurst et le Bureau de santé de Windsor-comté Essex 14.5 VéloOntario : Stratégie ontarienne de promotion du vélo -plan d'action 14.6 Le Programme d'encouragement pour les infrastructures de recharge des véhicules électriques au travail 15. PÉRIODE DE QUESTIONS Période de questions permettant au public d'obtenir des détails ou de poser des questions relatives aux sujets discutés lors de cette rencontre du Conseil. 16. RENCONTRE À HUIS CLOS Une réunion à huis clos aura lieu à 18h15 afin de discuter des questions de personnel. 17. PROCHAINE RENCONTRE Réunion régulière - 13 mars RÈGLEMENT CONFIRMANT LES PROCÉDURES 18.1 Règlement CLÔTURE DE LA SÉANCE

11 Project Update Our Programs, Services, September 18, 2014 and People 1

12 Who we are & What we do? 4,384 km 2 jurisdiction 16 municipalities Population: ~200,

13 Conservation For the People, By the People Municipally appointed Board of Directors City of Ottawa United Counties of Prescott and Russell Counties of Stormont, Dundas and Glengarry United Counties of Leeds and Grenville Standing Committees: Clean Water Communications Fish & Wildlife Forestry 2017 Fish & Wildlife Committee Working Groups: Forest Conservation Leitrim Wetland Advisory McIntosh Park 3

14 Municipal Partnerships Delivery of Risk Management for municipal drinking water systems 18 municipal agreements Promoting sustainable development and planning reviews Town of Hawkesbury Intake Protection Zone Delegated authority for Part 8 of the Ontario Building Code Septic Systems 13 municipal agreements 4

15 Protecting People and Property Flood Forecasting and Warning Low Water Response Floodplain Mapping Casselman-Lemieux Potential Retrogressive Landslide Zone Unstable slope along the Castor River Ensuring safe development adjacent to watercourses and Provincially Significant Wetlands 5

16 Science-based Decision Making Data collection and reporting on: - Water quality and quantity (surface and groundwater) - Fisheries and stream habitat - Species at Risk and Invasive Species - Wetlands - Forests Electro-fishing on the South Nation River 6

17 SNC Community Lands 13,000+ acres of natural spaces, including: 14 day-use parks and trails, 33 km of trail 5 canoe/kayak routes along the South Nation River 8 River Access Points New Accessible Dock High Falls Conservation Area, Casselman, ON 7

18 Landowner and Community Stewardship Tree Planting ~120,000 seedlings/year Woodlot Advisory Service Free site visits, $500 grants Clean Water Program Cost-share grants for landowners to implement BMPs 5 year old White Spruce plantation Community Environmental Grants $300 grant for community environmental initiatives 8

19 Curriculum-based Education Programs Maple Syrup Education Watershed Adventures Stream of Dreams Youth Fish Camp Maple Syrup Education at Sand Road Maple Farm Youth Hunt Apprenticeship 9

20 Partner of Choice Official announcement of SNC project, August 23 rd at Winchester monitoring site SDG County Forests Forest Management Services SDG Roadside Tree Project UCPR Infrastructure Assessment Butternut Compensation Projects Species at Risk Benefit Exchange (SARBEX) Ontario Power Generation (OPG) Biodiversity Program Agriculture and Agri-Food Canada WEBs AgriRisk 10

21 Our Local Environment, We re in it Together

22 TOWNSHIP OF CHAMPLAIN Subdivisions, Rezoning, Consents and Other Updated February 6, 2018 Date Initiated Description Requested Action Action Taken Date Required Date Completed 24-Feb-09 Joe Church Subdivision - River Lane Court 050-S (Our file 902-1) Draft plan of subdivision approved Nov. 25/2009 with conditions. Engineer for applicant: Levac Robichaud Leclerc, Engineer for Twp: Andre Desjardins Subdivision Agreement signed May 28, 2012 & registered. M- Plan is registered and easements have been transferred. Partial release of deposit has been made to J. Church as per engineer's recommendation. Mr. Church was granted an extension for the second lift of asphalt. Maintenance of certain completed work that is not set out in the registered Agreement is to be addressed. Maintenance Agreement is being drafted and will be reviewed by Twp lawyer prior to execution. 2 nd lift of asphalt has been completed. Works completed under warranty period until Fall Mar-09 Cliftondale Subdivison 050- S (Our file 902) Draft approval given by Twp Council of draft plan of subdivision with conditions Oct. 5/2009. Draft approval given by UCPR Nov. 10/09 Engineer for applicant: Levac Robichaud Leclerc; Engineer for Twp: Andre Desjardins Both Engineers working on plans. Stormwater Management Report approved by SNC. SNC to give final approval to Sub Div Agt. MOE/OCR to approve Noise assessment. Counties, Twp & N. Levac to discuss berm requirement. Drainage report received. Final Plan & Noise study received. Still waiting for composite utility plan from Hydro. Engineering work is complete. Planner reviewed revised plans. Neil Levac is starting 1st draft of subdivision agt. Revised plans sent to Twp. engineer & SNC. Cliftondale to develop in Phases - plans received. Planner has drawn up list of requirements. Still awaiting final plan of survey. Comments have been provided applicant's engineer. Planner working on subdivision agreement. Applicant requested a pre-servicing agreement. Further comments on the latest revision of plans sent to the Applicant's Engineer on April 3rd, Final set of plans (Revision #10) have been received by the Twp. They will be reviewed by A. Barrette. Draft Subdivision Agreement approved by Council Aug. 6, Applicant has been granted a 5-year extension to draft plan of subdivision. Revised plan from applicant's engineer has been received. Issue regarding use of existing house to be resolved (a zoning by-law amendment would be required). Outstanding issues in subdivision agreement have been finalized (note: the berm is no longer required). The final Agreement will be available at the Township office. Awaiting final approval by developer as well as securities before registering the Subdivision Agreement for Phase I. July 22, 2015: Discussions for a potential review of the design were initiated by the applicant. Awaiting applicant s decision. Approval of Draft Plan will lapse Nov. 30, Nov-09 Bertrand Levac Subdivision Agreement 050-S Twp approved filing of draft plan of subdivision Nov 11/09. Public March 25/10 Subdivision preconsultation comments received from SNC. Counties approved draft plan. Applicant working on Subdivision Agreement for 12

23 Date Initiated Description Requested Action Action Taken Date Required Date Completed (Our file 900-1) meeting was held Dec. 8th to review subdivision. Application. Genivar appointed as Township engineer. EVB appointed as Township engineer for Phase II April fulfilling conditions. Street names approved. Civic numbers issued. SNC commented on revised plans. Floodplain issue has been approved by SNC. Planner and Superintendant of PW met with Mr. Levac. Genivar comments on engineering plans and stormwater manage-ment report received. Meeting to be held with Geniva, SNC, Planner & Mr. Levac Feb 11, 2013 regarding stormwater. Engineering review of design drawings and storm water management plan have been completed. Comments have been sent to Mr. Levac. Meeting held between Bertrand-Levac, Genivar & Planner re revisions to infrastructure plan. Genivar's comments on revisions were provided to Bertrand-Levac. Subdivision Agt to be finalised, including requirement for parkland. A pre-servicing agreement has been reviewed by applicant, planner and Public Works Dept. Insurance issue to be resolved. Pre-servicing agreement to be finalised. Developer has commenced work on-site without signing pre-servicing agreement. Township engineer to advise developer of non-acceptance of works already completed. Township planner proceeding with final revision of Subdivision Agt. to be reviewed by Public Works and WSP. We are waiting for the M-Plan and the registered plan to complete the Agreement. OLS certificate received. A by-law is being submitted to Council in order to authorize the Clerk and the Mayor to sign the Agreement. We are waiting on details to complete the Agreement as the developer is to meet with the Township s Public Works Director and meet with their lawyer. A by-law was adopted in April to authorize the Clerk and the Mayor to sign the Agreement. The Agreement was updated following the comments from the Township s Insurance company and site visit of the Township s Public Works Director in regards to the construction of the watermain and works proposed to the Smith Drain. The Subdivision Agt. has been signed and the Township is in receipt of the security deposit to guarantee the works to be provided. Works are underway and inspections have been completed. Agreement, transfer of blocks and easements have been registered on title. Inhibiting order has been removed from Phase I. A new composite utility plan for phase 1 will be provided. Progress payment #2 has been issued. Building permits can be issued. Request submitted on August 15 th 2017 to reduce the securities of Phase 1 and review the cost estimate of Phase 2. Request submitted on September 1 st 2017 to release the Inhibiting Order for Phase 2 along with the release of turning circles. Report and By-law presented Sept. Phase 1 was signed on May 25, 2015 and registered on August 7,

24 Date Initiated Description Requested Action Action Taken Date Required Date Completed 12, 2017 for a decision. Fees and security deposit for phase 2 received. Documents are registered on title. Township can now issue building permits for Phase Dec-10 Andre Ouimet Subdivision 050-S (Our file 914-1) Application for subdivision received by UCPR. Engineer for Applicant is Andre Desjardins M-Plan and Subdivision Agreement have been registered. OLS certificate received. Township is retaining a partial deposit for unfinished works (water/sewer connections, ditches, catchbasins & paving) June 2015 Luc Prud Homme Subdivision (formerly Spina Subdivision) Pre-consultation prior to moving forward for approval. Applicant engineer: Lacelle Engineering. EVB appointed as Township Engineer April Original Plan of Subdivision was deregistered in October Some preconsultation has taken place between owner and Township Planner and Director of Public Works. Owner has submitted Stormwater Management plans for review as well as new/updated engineering details for constructions of road and services. These have been sent to WSP for review. Awaiting revised documents from Lacelle Engineering. Revised documents received from Lacelle Engineering Dec WSP currently review revision and provided comments. Awaiting revised plans from applicant. A draft Subdivision Agreement was sent to the applicant on July 28 th, The final Subdivision Agreement, By-law and report were presented to Council at the November 8 th meeting. The Agreement was sent for review to Mr. Prud Homme on October 27 th. On-going discussion on the Subdivision Agreement. A revised Agreement will be presented to Council for adoption. Consequently, a new by-law will have to be adopted. On March 8 an updated Subdivision Agreement was sent to Mr. Prud Homme for review. Waiting on his reply to confirm when he would be ready to continue the process. Revised Agreement and new By-law to be present to Council April 11, 2017 for a decision. By-law adopted April Awaiting client s signature of agreement, payment of fees and security deposit. April 2017 Goyer Subdivision (File No. 050-S ) Pre-consultation prior to moving forward for approval. EVB appointed as Township Engineer on April 11, 2017 Waiting on the circulation of plan of subdivision application and supporting documents in order for the Township to request conditions of approval to the UCPR (approval authority). Application for draft Plan of Subdivision received May 12, Public meeting held June 13, Council imposed conditions on draft plan approval. The Approval Authority issued the Notice of Decision on August 30, Appeal period ended Sept. 19, 2017 and no appeal was submitted. Approval of Draft Plan will lapse Sept. 20, 2022 ZONING 13-Jun-16 Official Plan Amendment Application & payment received June Public notice regarding receipt of complete application Appeal Period 14

25 Date Initiated Description Requested Action Action Taken Date Required Date Completed and Zoning By-Law Amendment Colacem (File D13-ZBLA Z ) OMB File: PL , 2016 circulated July 20 th Public meeting held October 17, 2016 at Ecole élémentaire catholique Saint-Jean-Baptistes, L Orignal. Decision from Council made January 24, Application refused. Notice of refusal dated February 1, Appeal period ends February 21, Appeal from Colacem received February 17, Documentation sent to OMB March 3, Awaiting hearing dates from OMB. OMB has requested the name of the Township s legal representative in order to schedule a one day pre-hearing conference (July- September 2017). Pre-hearing conference was held September 1, A 5-week hearing is scheduled to start Sept. 4, ends February 21, Jun-17 Zoning By-Law Amendment Luc Cadieux (File Z ) Application & payment received June 7 & 8, 2017 respectively Planner to review documents to determine if they constitute a complete application. Application incomplete. Supporting document required. Agronomic study received. Public meeting held on September 12, 2017 and By-law presented to Council. The Planner consulted with OMAFRA. More information is required on the buildings on the property. The Planner's final report and By-Law was submitted to Council January 9, 2018 for a decision. Appeal period ends February 8, February 8, 2018 No appeal received. 14-Sep-17 Zoning By-Law Amendment Barton, Darren & Johanne(File Z ) Application & payment received September 14, 2017 Planner to review documents to determine if they constitute a complete application. Public meeting held November 14, 2017 and By-law to be presented to Council, along with an Official Plan Amendment. The Planner's final report and By-Law was submitted to Council December 12, 2017 for a decision. Appeal period ends January 11, No appeal received. Note By-law will only come into effect when UCPR OP Amendment No. 33 comes into effect. OPA was adopted January 24, Last date for OPA appeal is February 14, February 14, Oct-17 Zoning By-Law Amendment Diotte, Marc- André (File Z ) Application & payment received October 30, 2017 Public meeting to be held December 12, 2017 and By-law to be presented to Council. The Planner's final report and By-Law was submitted to Council January 9, 2018 for a decision. Appeal period ends February 8, No appeal received. February 8, Dec-13 Complete Revision of the Township's Zoning By-Law Revision to be carried out in by the Planning Department of the United Counties of Prescott and Russell Offer of Services from UCPR presented and approved by Council at December 10, 2014 meeting. Second draft of schedules is been completed. A preliminary review has been completed and required changes have been identified. Approximately three quarter of the provisions have been reviewed. The last revision of the Official Plan of the United March

26 Date Initiated Description Requested Action Action Taken Date Required Date Completed Counties of Prescott and Russell came into effect on March 22, However, many appeals were received. Once the extent and details of the appeals are known an updated work schedule will be presented to Council. A draft copy of the provisions and of the schedules will be available for Council review by end of May with a report suggesting the next steps in regards to public consultation. Draft copy of the provisions provided to Council on June 5, Council and staff to provide comments by June 26. Council to review in-house comments at August 1, 2017 Council meeting. Open House and Public meeting anticipated to be held in the Fall. Dates to be approved by Council at a later Council meeting. Revision of staff comments underway no comments received from Council. A schedule for the process was presented to Council at September 12, A report on some changes was presented to Council at the October 10, 2017 Council meeting. Open House was held 6-8 pm, November 1, 2017; Public meeting was held on November 14, Comments received up to November 30 will be presented to Council at December 12 meeting. Anticipated final approval has been delayed in order to finalize the proposed By-law Schedules and provide all the documentation in both English and French. A verbal update will be provided to Council at the January 9, 2018 Regular Meeting. Two by-laws will be proposed for consideration. A by-law and planning report regarding second units will be presented for a decision at the regular council meeting to be held February 13, The by-law and report regarding the remainder of the revision will be provided to Council at the February 13, 2018 meeting. This final version will be made available on the Township website for staff, the public and the agencies to further comment on the proposed changes. The intention is to present this second by-law for a final decision by Council at the March 13, 2018 meeting. 17-Jan-18 Zoning By-Law Amendment Choquette, Martin (File Z ) Application & payment received January 17, 2018 Public meeting to be held February 13, 2018 and By-law to be presented to Council. February 13, Jan-18 Zoning By-Law Amendment G. Dupont General Contractor Inc. (File Z ) Application & payment received January 17, 2018 Public meeting to be held February 13, 2018 and By-law to be presented to Council. February 13,

27 Date Initiated Description Requested Action Action Taken Date Required Date Completed CONSENTS 21-Mar-14 B Martin Choquette (Former owner and applicant:guy Chevrier) 01-Nov-16 B Gestion GTC Management Inc., c/o Ginette Trottier Application and Planner's comments presented to Council April 9, Twp conditions submitted to Counties April 15, Awaiting Counties' decision: purchaser required before taking decision and SNC comments not received yet. Counties decision received Mar To be completed by Mar 5, 2018 Application and Planner s comments presented to Council December 13, Twp conditions submitted to Counties. To be completed by Applicant by December 27, Revised decision issued by Counties; To be completed by Applicant by January 17, Letter sent as a reminder. An extension has been requested and granted to June 21, Nov-16 B Marc André Diotte Application and Planner s comments presented to Council December 13, Twp conditions submitted to Counties. To be completed by Applicant by December 27, Letter sent as a reminder. An extension has been requested and granted to April 19, Nov-16 B Justin, Roderick & Maureen Neethling Application and Planner s comments presented to Council February 14, Twp conditions submitted to Counties. To be completed by Applicant by February 21, Consent agreement regarding building envelope was presented to Council for approval on Nov. 14, Applicant s lawyer to register consent agreement on title. 29-May-17 B Bertrand Villeneuve Estate Application and Planner s comments presented to Council June 13, Township s conditions submitted to UCPR. To be completed by Applicant by July 12, Sep-17 B & B Carole Séguin & Luc Côté Application and Planner s comments presented to Council October 10, Township s conditions submitted to UCPR. To be completed by Applicant by November 7, Revised completion date January 21, Sep-17 B Darren & Johanne Barton Application and Planner s comments presented to Council November Township s conditions submitted to UCPR. The UCPR will issue a decision once County OP Amendment No. 33 comes into effect. 20-Dec-17 B Rolland Boucher & Sylvie Boucher Application and Planner s comments to be presented to Council February 13, March 5, 2018 June 21, 2018 April 19, 2018 February 21, 2018 July 12, 2018 January 21, 2019 Not determined yet February 13,

28 Date Initiated Description Requested Action Action Taken Date Required Date Completed 20-Dec-17 B Claude Brabant Application and Planner s comments to be presented to Council February 13, February 13, Dec-17 B Charles Laviolette & Karine Laviolette Application and Planner s comments to be presented to Council February 13, February 13, Jan-18 B David Shelly & Jacqueline Shelly Application and Planner s comments to be presented to Council February 13, February 13, 2018 OTHER REQUESTS 11-May May May-15 4-Nov-2016 Request to purchase unopened road allowance 4 landowners adjacent to Elm Avenue Request to purchase unopened road allowances abutting Pendleton Street Ian and Susan Wilson Request to purchase unopened road allowance Grant Street Brian Lawrence & Louise Gogarty Luc Corbeil Minor variance A OMB file No: PL Letter received May 11, 2015 Letter received May 11, 2015 Request received by Council. Council declared land surplus to Township requirements on May 13, Adjacent landowners have been provided with procedures to follow. A by-law to stop-up, close and sell the unopened road was adopted by Council on October 14, Administration of transfer to be processed. Awaiting news from applicants. Applicants are awaiting new survey prior to registration of transfer. Request presented to Council for consideration on December 9, 2015 and Council declared land surplus to Township requirements. Applicants have been provided with procedures to follow. Road closed by By-law. Transfer to be completed by lawyers. New By-law presented to Council December 13, Awaiting copy of registered deeds from lawyer. Letter received May 24, 2016 Request presented to Council for consideration on June 8, 2016 and Council declared land surplus to Township requirements. Applicants have been provided with procedures to follow. Applicants to obtain survey to show hydro easement Application received November 4, Committee of Adjustment meeting has been postponed until further information available to consider the application. Application was revised by owner June Committee of Adjustment hearing was held July There were many neighbours in attendance. Planner will provide Committee with final report based on public comments. Decision on Minor Variance was deferred to a subsequent meeting. Second hearing held August 23, Request for minor variance refused. Appeal period ends September 12, Applicant 18 September 12, 2017

29 Date Initiated Description Requested Action Action Taken Date Required Date Completed has submitted an Appeal of the decision and the file has been sent to the OMB. Awaiting hearing date from the OMB. 8-Aug-2017 Denis et Mélanie Guindon File A Application received August 8, 2017 Planner to review documents to determine if they constitute a complete application. Awaiting further information from applicant. tbd 12-Apr Ontario Inc. - Hotte Ford Site Plan Agreement Amendment- Application and fee received April 12, The Application is under review as the work is 90% completed. 1-Sep Canada Inc. (Innovatech) c/o Miguel Clément Site Plan Agreement Application received September 1, 2017 Planner and PWD to review application for completeness. On Sept. 12 the applicant was informed that the application was incomplete as the drawings had to be designed by a Civil engineer and stormwater management report had to be provided in support of the application. On Sept. 26 the Planner met the applicant and their Engineer. We are awaiting the drawings and the stormwater report to continue the process. To date we do not know when the documents will be submitted. 6-Dec-17 Benoit Lortie & Diane Lortie Permanent Encroachment A request has been received for a permanent encroachment on Water Street. Draft agreement to be presented to Council for consideration on February 13, Jan Carolyn J. Hannaford File A Application received January 19, 2018 February 13, 2018 Committee of Adjustment Hearing to be held February 14, 2018 February 14, 2018 February 2018 Site Plan Control By-law Review Update Draft by-law and report to be presented to Council at the February 13, 2018 meeting. 19

30 Planning Department REPORT NO. B Service d urbanisme Rapport n B To: Mayor & Members of Council À: Maire et membres du Conseil From: Dominique Lefebvre, Planner De: Dominique Lefebvre, urbaniste Date: February Date: 2 février, 2018 Subject: Submission of a Consent Application for a lot creation (Rolland Boucher and Sylvie Boucher) Sujet: Dépôt d une demande d autorisation pour la création d un lot (Rolland Boucher et Sylvie Boucher) Recommendation: BE IT RESOLVED THAT the land severance application for Rolland Boucher and Sylvie Boucher, as well as comments from the Planner and the Chief Building Official, be received and that the land severance application (file B ) be granted with the following conditions: 1. That the land surveyor make sure that the setbacks between the new property lines and the existing buildings are complied with as stipulated in the Zoning By-law No of the Township of Champlain. The registered owner shall provide, to the Municipality, certification from an Ontario Land Surveyor that all buildings and structures comply with the applicable setback requirements to the newly created lot lines. 2. That the applicant be required to obtain a zoning amendment, with all possibility of appeal exhausted, in order to address some aspects of the Recommandation: QU IL SOIT RÉSOLU QUE la demande de morcellement Rolland Boucher and Sylvie Boucher de même que les commentaires de l urbaniste et de l officiel en chef de la construction soient reçus et que la demande de morcellement (dossier B ) soit accordée moyennant ces conditions : 1. Que l arpenteur-géomètre s assure que les marges de recul entre la nouvelle ligne de propriété et les bâtiments existants sont conformes, comme stipulé, au règlement de zonage n du canton de Champlain. Le propriétaire doit fournir à la municipalité, une lettre d un arpenteur-géomètre autorisé en Ontario que tous les bâtiments et les structures se conforment aux exigences liées aux marges de recul applicables suite aux nouvelles lignes de lots créées. 2. Que le propriétaire soit tenu d'obtenir un changement de zonage, avec toutes les possibilités d'appel épuisées, afin de traiter certains 20

31 proposed severance which do not comply with the provisions of the Township of Champlain Zoning By- Law. As such, a zoning amendment is required to: Prohibit all residential uses on the lot to be severed (A); Grant relief of Section 10 in regards to the minimum required lot frontage and lot area provisions for an agricultural use on the lot to be severed (A); Grant relief of Section 3 on the lot to be retained (B) to recognize that the total lot coverage of the existing accessory buildings exceeds the lot coverage of the dwelling on the lot to be retained. 3. That the applicant be required to obtain a change of use permit from the Township of Champlain in order to prohibit the keeping of farm animals in the barn located on the retained lot (B) or to obtain a zoning change application in order to allow for a hobby farm. 4. That the applicant be required to obtain a permit from the Township of Champlain in order to demolish or render legal the grain silo located on the retained lot (B). Background: The report consists in presenting the consent application submitted to the United Counties of Prescott and Russell on December 12, 2017 by Mr. Rolland Boucher in order for the Municipal Council to render a recommendation. LOCATION Described as being Lot 5, Plan M-100 in the former Township of Longueuil located on the South side of Ritchance Road and aspects de l autorisation proposée qui ne sont pas conformes aux dispositions du règlement de zonage du canton de Champlain. À ce titre, un changement de zonage est nécessaire pour : Interdire tout usage résidentiel sur le lot à être détaché (A); Accorder un allègement à l article 10 concernant la façade minimale requise et la superficie minimale requise pour un usage agricole sur le lot à être détaché (A) ; et Accorder un allègement à l article 3 sur le lot à être retenu (B) afin de reconnaître que la superficie totale des bâtiments accessoires existants soit supérieure à la superficie de la maison située sur le lot à être retenu. 3. Que le requérant soit tenu d'obtenir un permis de changement d usage du canton de Champlain afin de plus garder d animaux de ferme dans la grange située sur le lot retenu (B) ou bien de procéder avec une demande de changement de zonage afin d y autoriser l usage fermette. 4. Que le requérant soit tenu d'obtenir un permis de démolition ou de construction du canton de Champlain pour le silo à grain situé sur le lot retenu (B). Contexte: Le présent rapport consiste à présenter la demande d autorisation déposée aux Comtés unis de Prescott et Russell le 12 décembre 2017 par monsieur Rolland Boucher afin que le conseil municipal livre une recommandation. EMPLACEMENT Décrit comme étant le lot 5, plan M-100 dans l ancien canton de Longueuil situé du côté sud du chemin Ritchance et du 21

32 on the West side of Caledonia Springs Road with municipal address 1870 Caledonia Springs Road. côté ouest du chemin Caledonia Springs - adresse civique 1870, chemin Caledonia Springs. Analysis: PROPERTY DIMENSIONS Frontage Area Severed Lot (A) 108 m (354 ft) 18.4 ha (45.5 acres) Depth 858 m / 861 m (2815 ft / 2525 ft) Analyse: DIMENSIONS DE LA PROPRIÉTÉ Façade Superficie Lot Détaché(A) 108 m (354 pi) 18,4 ha (45,5 acres) Profondeur 858 m / 861 m (2815 ft / 2525 ft) Retained Lot (B) Lot Retenu (B) Frontage 107 m (351 ft) Façade 107 m (351 pi) Area 1.2 ha (3 acres) Superficie 1,2 ha (3 acres) Depth 107 m (351 ft) Profondeur 107 m (351 pi) EXISTING USE OF SUBJECT PROPERTY The lot to be severed (A) is being used for cash crop and the lot to be retained (B) is being used for residential purposes. USAGE EXISTANT DE LA PROPRIÉTÉ VISÉE Le lot à être détaché (A) est utilisé pour de la grande culture et le lot retenu (B) est utilisé à des fins résidentielles. PROPOSED USES USAGES PROPOSÉS Lot to be Severed (A): Continuation of the agricultural use by a future buyer. Lot détaché (A): Poursuite de l usage agricole par un futur acheteur. Lot to be Retained (B): The house is surplus to the farm operation and the intention is to keep it. Lot retenu (B): La maison devient excédentaire à l usage agricole et sera donc gardée par le propriétaire. SERVICES Private services (well and septic). SERVICES Services privés (puits et septique) 22

33 ROAD ACCESS The severed parcel and the retained parcels front on Caledonia Springs Road (County Road No. 20) which is a road under the jurisdiction of the United Counties of Prescott and Russell. ROUTE D ACCÈS La parcelle détachée et la parcelle retenue ont façade sur le chemin Caledonia Springs qui est une route sous la juridiction des comtés unis de Prescott et Russell. UNITED COUNTIES OF PRESCOTT AND RUSSELL OFFICIAL PLAN Schedule A Agricultural Resource Policy Area Schedule B Wildlife Travel Corridor, Wintering Area, Fish Habitat Schedule C Schedule D Unstable Slope Major Collector TOWNSHIP OF CHAMPLAIN ZONING BY-LAW NO Existing Zoning Agriculture (A) Zone PROPOSAL The applicant proposes to sever a lot surplus to a farming operation comprising approximately of 18.4 ha (45.5 acres) and to retain approximately 1.2 ha (3 acres). The severed lot will continue to be used for agriculture and the lot be retained will continue to be used for residential purposes. The Key Map indicates the location of the subject property and the proposal. PROVINCIAL POLICY STATEMENT The 2014 Provincial Policy Statement (PPS) provides policy direction on matters PLAN OFFICIEL DES COMTÉS UNIS DE PRESCOTT ET RUSSELL Annexe A Annexe B Secteur des politiques des ressources agricoles Corridor de déplacement faunique, aire d hivernage, habitat du poisson Annexe C Pente sensible Annexe D Collecteur majeur RÈGLEMENT DE ZONAGE DU CANTON DE CHAMPLAIN Zonage existant PROPOSITION Zone agriculture (A) Le requérant propose de diviser un lot excédentaire à une opération agricole d une superficie d environ 18,4 ha (45,5 acres) et de retenir une parcelle d une superficie approximative de 1,2 ha (3 acres). Le lot à être détaché continuera d être utilisé pour l agriculture et le lot à être retenu continuera d être utilisé pour des fins résidentielles. La carte clé indique l'emplacement de la propriété en question et la proposition. DÉCLARATION DE PRINCIPES PROVINCIALE La déclaration de principes provinciale de 2014 (DPP) fournit une orientation politique sur des questions d'intérêt provincial liées à l'aménagement et 23

34 of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions shall be consistent with all policy statements issued under the Act. OFFICIAL PLAN The subject land is within the Agricultural Resource Policy Area designation according the Land Use Designation Schedule, as contained in the UCPR Official Plan. There are several constraints to development for these lots. However, the intent is for a lot surplus to a farming operation. Therefore, the lot to be retained is already built and a residential use will be prohibited on the lot to be severed. l'utilisation des terres. Conformément à l'article 3 de la Loi sur l aménagement du territoire, lorsqu'une municipalité exerce son autorité touchant une question d aménagement, de telles décisions "doivent être conformes avec" aux déclarations de principes émises en vertu de la Loi. PLAN OFFICIEL Les propriétés visées sont situées à l intérieur du secteur des politiques des ressources agricoles selon l annexe A du plan officiel des CUPR. Il existe plusieurs contraintes au développement pour ces lots. Toutefois, l intention est de créer un lot excédentaire à une exploitation agricole. En conséquence, le lot à être retenu est déjà construit et l usage résidentiel sera interdit sur le lot à être détaché. ZONING BY-LAW The lot to be severed (A) and the lot to be retained (B) are within an Agriculture (A) Zone. The lot to be severed does not meet the lot area and the lot frontage of the zone requirements for an agriculture use. The lot to be retained does not meet the lot frontage and the lot area of the zone requirements for a hobby farm but does meet the lot frontage and the lot area of the zone requirements for a residential use. RÈGLEMENT DE ZONAGE Le lot à être détaché (A) et le lot à être retenu (B) sont dans une zone agriculture (A). Le lot à être détaché ne rencontre pas la superficie et la façade minimale du lot de cette zone pour un usage agricole. Le lot à être retenu ne rencontre pas la superficie et la façade minimale du lot de cette zone pour un usage fermette, mais rencontre la superficie et la façade minimale du lot de cette zone pour un usage résidentiel. BUILDING DEPARTMENT COMMENTS Please refer to Attachment 3. PUBLIC WORKS DEPARTMENT COMMENTS Public Works Department has no comments SERVICE DE LA CONSTRUCTION Veuillez consultez la Pièce 3 ci-jointe. SERVICE DES TRAVAUX PUBLICS Le Service des travaux publics n a aucun commentaire. 24

35 PLANNING REVIEW The proposed severance will consist in the creation of a lot for agriculture purposes and retain a parcel rendered surplus to a farming operation. A restrictive zoning will be imposed to prohibit a residential use on the agricultural parcel and to reduce the minimum lot frontage and lot area. On the lot to be retained (B) the zoning change request will have to recognize that the total lot coverage of the existing accessory buildings exceeds the lot coverage of the dwelling. Also, the applicant will have to decide if he wants to include in his zoning change application a hobby farm use on the lot to be retained. If he no longer wishes to keep his horses, the applicant will be required to obtain a change of use permit in order to prohibit the keep of farm animals in the barn located on the retained lot (B). The comments have been included, as conditions for this consent application with the condition from the CBO regarding the permit in order to demolish or render legal the grain silo located on the retained lot (B). EXAMEN URBANISTIQUE La division proposée consiste en la création d'un nouveau lot d exploitation agricole et vise à retenir un lot excédentaire à une opération agricole. Un zonage restrictif sera imposé afin d interdire un usage résidentiel sur la parcelle agricole et de réduire la façade et la superficie minimale requise. En ce qui concerne le lot à être retenu, la demande de changement zonage devra reconnaître que la superficie totale des bâtiments accessoires existants soit supérieure à la superficie de la maison. De plus, le requérant devra décider s il veut inclure dans son changement de zonage l usage fermette sur le lot à être retenu. S il ne souhaite plus garder ses chevaux, le requérant devra alors obtenir un permis de changement d usage afin d interdire la garde d animaux de ferme dans la grange. Ces commentaires ont été inclus comme conditions ainsi que la condition du chef inspecteur concernant le permis de démolition ou de construction pour le silo à grain situé sur le lot retenu (B). Financial Implications: The recommendations in this report have no financial impact. Répercussions finançières: Les recommandations de ce rapport n ont pas de répercussions financières. Options/Alternatives: Option 1: Council can support this consent application with the conditions recommended. Option 2: Council can support this consent application and delete any of the conditions recommended or add further Options/Alternatives: Option 1: Le Conseil peut décider de supporter cette demande d autorisation avec les conditions recommandées. Option 2: Le Conseil peut décider de supporter cette demande d autorisation en éliminant les conditions recommandées ou 25

36 conditions that Council deems necessary. Option 3: Council can decide to refuse to support this consent application. en ajoutant d autres conditions que le Conseil juge nécessaire. Option 3 : Le Conseil peut décider de refuser de supporter cette demande d autorisation. Conclusion: I am satisfied that the proposed lot creation is consistent with the 2014 Provincial Policy Statement and complies with the policies of the United Counties of Prescott and Russell Official Plan, I am of the opinion that the application is acceptable from a planning point of view, and should be granted, subject to the above-stated conditions. (Original signed by / Originale signée par) Dominique Lefebvre, MCIP, RPP Planner / urbaniste Attachments: Attachment 1: Key Map Attachment 2: Applicant s Sketch Attachment 3: CBO s Comments Conclusion: Je suis satisfaite que la proposition de création de lot est conforme avec la Déclaration de principes provinciale de 2014 et est conforme aux politiques énoncées au Plan officiel des Comtés unis de Prescott et Russell je suis d avis que la demande est acceptable d'un point de vue urbanistique, et devrait être accordée, sous réserve des conditions énumérées précédemment. Paula Knudsen CAO-Treasurer Pièces Jointes: Pièce 1 : Carte Pièce 2 : Croquis du requérant Pièce 3 : Commentaires de l inspecteur en chef 26

37 1 - KEYMAP / CARTE 27

38 2 - Applicant s Sketch / Croquis du requérant: 28

39 3 - CBO s Comments / Commentaires de l inspecteur en chef : 29

40 Planning Department REPORT NO. B Service d urbanisme Rapport n B To: Mayor & Members of Council À: Maire et membres du Conseil From: Dominique Lefebvre, Planner De: Dominique Lefebvre, urbaniste Date: February Date: 5 février, 2018 Subject: Submission of a Consent Application for a lot addition (Claude Brabant) Sujet: Dépôt d une demande d autorisation pour l agrandissement d un lot (Claude Brabant) Recommendation: BE IT RESOLVED THAT the land severance application for Claude Brabant, as well as comments from the Planner and the Chief Building Official, be received and that the land severance application (file B ) be granted with the following conditions: 1. That the land surveyor make sure that the existing entrance benefiting the property located at 2232 Ste-Anne Road is located on the lot to be severed (A). The registered owner shall provide, to the Municipality, certification from an Ontario Land Surveyor that the entrance is located on the lot to be severed (A) and is not encroaching on the neighbouring property. Background: The report consists in presenting the consent application submitted to the United Counties of Prescott and Russell on December 15, 2017 by Mr. Claude Brabant in order for the Municipal Council to render a recommendation. Recommandation: QU IL SOIT RÉSOLU QUE la demande de morcellement Claude Brabant de même que les commentaires de l urbaniste et de l officier en chef de la construction soient reçus et que la demande de morcellement (dossier B ) soit accordée moyennant ces conditions : 1. Que l arpenteur-géomètre s assure que l entrée existante dont bénéficie le 2232, chemin Ste-Anne et bien situé sur le lot à être détaché (A). Le propriétaire doit fournir à la municipalité, une lettre d un arpenteurgéomètre autorisé en Ontario que l entrée est située sur le lot à être détaché (A) et n empiète pas sur la propriété voisine. Contexte: Le présent rapport consiste à présenter la demande d autorisation déposée aux Comtés unis de Prescott et Russell le 15 décembre 2017 par monsieur Claude Brabant afin que le conseil municipal livre une recommandation. 30

41 LOCATION Described as being Farm Lot 41, Plan 15 in the former Township of Longueuil, more specifically Part 2 of Plan 46R-6537 located on the West side of Ste-Anne Road with no municipal address. Analysis: PROPERTY DIMENSIONS Frontage Area Severed Lot (A) m (150 ft) 0.4 ha (1 acre) Depth 83 m / 84 m ( ft / ft) EMPLACEMENT Décrit comme étant le lot de ferme 41, plan 15 dans l ancien canton de Longueuil, plus précisément la partie 2 du plan 46R-6537 situé du côté ouest du chemin Ste-Anne sans adresse civique. Analyse: DIMENSIONS DE LA PROPRIÉTÉ Façade Superficie Lot Détaché(A) 45,72 m (150 pi) 0,4 ha (1 acre) Profondeur 83 m / 84 m ( ft / ft) Retained Lot (B) Lot Retenu (B) Frontage n/a Façade s/o Area n/a Superficie s/o Depth n/a Profondeur s/o EXISTING USE OF SUBJECT PROPERTY The lot to be severed (A) is a vacant residential lot and there is no parcel to be retained (B) as all of the property is to be added to the adjacent lands located West, 2232 Ste-Anne Road. PROPOSED USES USAGE EXISTANT DE LA PROPRIÉTÉ VISÉE Le lot à être détaché (A) est un lot vacant résidentiel et il n y a pas de parcelle à retenir (B) puisque toute cette propriété sera ajoutée au terrain adjacent situé à l ouest soit, le 2232 chemin Ste-Anne. USAGES PROPOSÉS Lot to be Severed (A): None Lot détaché (A): Aucun Lot to be Retained (B): n/a Lot retenu (B): s/o SERVICES Private services (well and septic). ROAD ACCESS The severed parcel and the retained parcels front on Ste-Anne Road, which is a road under the jurisdiction of the Township of Champlain. SERVICES Services privés (puits et septique) ROUTE D ACCÈS La parcelle détachée et la parcelle retenue ont façade sur le chemin Ste- Anne qui est une route sous la juridiction du canton de Champlain. 31

42 UNITED COUNTIES OF PRESCOTT AND RUSSELL OFFICIAL PLAN PLAN OFFICIEL DES COMTÉS UNIS DE PRESCOTT ET RUSSELL Schedule A Rural Policy Area Schedule B Significant Woodland, Fish Habitat, Municipal Drain Albert Jean- Louis Annexe A Annexe B Secteur des politiques rurales Boisés d importance, habitat du poisson, Drain municipal Albert Jean- Louis TOWNSHIP OF CHAMPLAIN ZONING BY-LAW NO RÈGLEMENT DE ZONAGE DU CANTON DE CHAMPLAIN Existing Zoning Rural (RU) Zone Zonage existant Zone rurale (RU) PROPOSAL The applicant proposes to merge the existing lot to the adjacent lands of the property located at 2232 Ste-Anne Road. There is a concurrent application (File: B ). The Key Map indicates the location of the subject property and the proposal. PROVINCIAL POLICY STATEMENT The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions shall be consistent with all policy statements issued under the Act. OFFICIAL PLAN The subject lands are within the Rural Policy Area designation according the Land Use Designation Schedule, as contained in the UCPR Official Plan. There are several development constraints for these lots. However, the intention is to enlarge an existing lot. As a result, the lot to be enlarged is already built and the PROPOSITION Le requérant propose de fusionner le lot existant aux terres adjacentes de la propriété située au 2232, chemin Ste- Anne. Il y a une application simultanée (dossier : B ). La carte clé indique l'emplacement de la propriété en question et la proposition. DÉCLARATION DE PRINCIPES PROVINCIALE La déclaration de principes provinciale de 2014 (DPP) fournit une orientation politique sur des questions d'intérêt provincial liées à l'aménagement et l'utilisation des terres. Conformément à l'article 3 de la Loi sur l aménagement du territoire, lorsqu'une municipalité exerce son autorité touchant une question d aménagement, de telles décisions "doivent être conformes avec" aux déclarations de principes émises en vertu de la Loi. PLAN OFFICIEL Les propriétés visées sont situées à l intérieur du secteur des politiques rurales selon l annexe A du plan officiel des CUPR. Il existe plusieurs contraintes au développement pour ces lots. Toutefois, l intention est d agrandir un lot existant. En conséquence, le lot à être agrandi est déjà construit et 32

43 expansion will result in the elimination of a residential lot in a rural area. ZONING BY-LAW The lot to be severed (A) and the lot to be retained (B) are within a Rural (RU) Zone. The lot to be severed does meet the minimum lot frontage of the zone requirements for a residential use. BUILDING DEPARTMENT COMMENTS The Building Department indicates that this is a simple lot enlargement and do not see any concerns with the Ontario Building Code. PUBLIC WORKS DEPARTMENT COMMENTS Public Works Department wants the owner to ensure the entrance way will be on his property and not encroaching onto the neighboring land. PLANNING REVIEW The proposed severance will consist in the enlargement of an existing lot. The residential and hobby farm uses at 2232 Ste-Anne Road will continue. The current entrance constructed and used by 2232 Ste-Anne Road will now be located on a property that they will own. The comment of the Public Works Department has been included, as a condition for this consent. Financial Implications: The recommendations in this report have no financial impact. Options/Alternatives: Option 1: Council can support this consent application with the conditions recommended. l agrandissement résultera en l élimination d un lot résidentiel en milieu rural. RÈGLEMENT DE ZONAGE Le lot à être détaché (A) et le lot à être retenu (B) sont dans une zone rurale (RU). Le lot à être détaché rencontre la façade minimale du lot de cette zone pour un usage résidentiel. SERVICE DE LA CONSTRUCTION Le Service de la construction indique qu il s agit d un simple agrandissement de lot et qu il n y a pas d inquiétude lié au Code de construction de l Ontario. SERVICE DES TRAVAUX PUBLICS Le Service des travaux publics indique que le propriétaire doit s assurer que l entrée est bel et bien sur le lot à être détaché et non sur la propriété voisine. EXAMEN URBANISTIQUE La division proposée consiste en l'agrandissement d'un lot existant. Les utilisations résidentielles et de fermette au 2232, chemin Ste-Anne continueront. L'entrée actuelle construite et utilisée par le 2232, chemin Ste-Anne sera maintenant située sur une propriété qui leur appartiendra. Le commentaire du Service des travaux publics a été inclus comme condition à cette demande d autorisation. Répercussions finançières: Les recommandations de ce rapport n ont pas de répercussions financières. Options/Alternatives: Option 1: Le Conseil peut décider de supporter cette demande d autorisation avec les conditions recommandées. 33

44 Option 2: Council can support this consent application and delete any of the conditions recommended or add further conditions that Council deems necessary. Option 3: Council can decide to refuse to support this consent application. Option 2: Le Conseil peut décider de supporter cette demande d autorisation en éliminant les conditions recommandées ou en ajoutant d autres conditions que le Conseil juge nécessaire. Option 3 : Le Conseil peut décider de refuser de supporter cette demande d autorisation. Conclusion: I am satisfied that the proposed lot creation is consistent with the 2014 Provincial Policy Statement and complies with the policies of the United Counties of Prescott and Russell Official Plan, I am of the opinion that the application is acceptable from a planning point of view, and should be granted, subject to the above-stated conditions. Conclusion: Je suis satisfaite que la proposition de création de lot est conforme avec la Déclaration de principes provinciale de 2014 et est conforme aux politiques énoncées au Plan officiel des Comtés unis de Prescott et Russell je suis d avis que la demande est acceptable d'un point de vue urbanistique, et devrait être accordée, sous réserve des conditions énumérées précédemment. (Original signed by / Originale signée par) Dominique Lefebvre, MCIP, RPP Planner / urbaniste Attachments: Attachment 1: Key Map Attachment 2: Applicant s Sketch Paula Knudsen CAO-Treasurer Pièces Jointes: Pièce 1 : Carte Pièce 2 : Croquis du requérant 34

45 1 - KEYMAP / CARTE 35

46 2 - Surveyor s Sketch / Croquis de l arpenteur : 36

47 Planning Department REPORT NO. B Service d urbanisme Rapport n B To: Mayor & Members of Council À: Maire et membres du Conseil From: Dominique Lefebvre, Planner De: Dominique Lefebvre, urbaniste Date: February Date: 6 février, 2018 Subject: Submission of a Consent Application for a lot addition (Charles Laviolette and Karine Laviolette) Sujet: Dépôt d une demande d autorisation pour l agrandissement d un lot (Charles Laviolette et Karine Laviolette) Recommendation: BE IT RESOLVED THAT the land severance application for Charles Laviolette and Karine Laviolette, as well as comments from the Planner and the Chief Building Official, be received and that the land severance application (file B ) be granted with the following conditions: 1. That the owner apply for a permit to remove one (1) of the existing entrances located on the severed lot along Ste-Anne Road. All works must be completed to the satisfaction of the Township of Champlain. 2. That the deed for application B shall be registered prior to this application OR an undertaking will be provided by the solicitor indicating that the deeds will be registered in the appropriate order. Background: The report consists in presenting the consent application submitted to the Recommandation: QU IL SOIT RÉSOLU QUE la demande de morcellement Charles Laviolette et Karine Laviolette de même que les commentaires de l urbaniste et de l officier en chef de la construction soient reçus et que la demande de morcellement (dossier B ) soit accordée moyennant ces conditions : 1. Que Que le propriétaire demande un permis pour retirer une (1) entrée existante située sur le lot à être détaché le long du chemin Ste-Anne. Tous les travaux doivent être terminés à la satisfaction du canton de Champlain. 2. Que l'acte de cession de la demande B soit enregistré avant cette demande OU qu'un engagement écrit soit fourni par l'avocat indiquant que les actes seront enregistrés dans l'ordre approprié. Contexte: Le présent rapport consiste à présenter la demande d autorisation déposée aux 37

48 United Counties of Prescott and Russell on December 15, 2017 by Charles Laviolette and Karine Laviolette in order for the Municipal Council to render a recommendation. LOCATION Described as being Part of Farm Lot 41, Plan 15 in the former Township of Longueuil, located on the West side of Ste-Anne with municipal address: 2232 Ste-Anne Road. Analysis: PROPERTY DIMENSIONS Comtés unis de Prescott et Russell le 15 décembre 2017 par Charles Laviolette et Karine Laviolette afin que le conseil municipal livre une recommandation. EMPLACEMENT Décrit comme étant une partie du lot de ferme 41, plan 15 dans l ancien canton de Longueuil, situé du côté ouest du chemin Ste-Anne avec l adresse civique : 2232, chemin Ste-Anne. Analyse: DIMENSIONS DE LA PROPRIÉTÉ Frontage Area Severed Lot (A) m (150 ft) 0.4 ha (1 acre) Depth 70.2 m / 79.4 m ( ft / ft) Façade Superficie Profondeur Lot Détaché(A) 45,72 m (150 pi) 0,4 ha (1 acre) 70,2 m / 79,4 m m ( ft / ft) Retained Lot (B) Lot Retenu (B) Frontage n/a Façade s/o Area ha(105.6 acres) Superficie 42,75 ha(105,6 acres) Depth m ( ft) Profondeur 1002,3 m (3288,42 ft) EXISTING USE OF SUBJECT PROPERTY The lot to be severed (A) is a vacant residential lot with an existing entrance. The severed lot will be added to the property located at 2228 Ste-Anne Road. The lot to be retained (B) is currently being used as a residential with a hobby farm. PROPOSED USES USAGE EXISTANT DE LA PROPRIÉTÉ VISÉE Le lot à être détaché (A) est un lot résidentiel vacant contenant une entrée. Le lot à être détaché sera ajouté à la propriété du 2228, chemin Ste-Anne. Le lot retenu (B) est actuellement utilisé pour des fins résidentielles et de fermette. USAGES PROPOSÉS Lot to be Severed (A): Lot to be Retained (B): Vacant lands to be added to the property located at 2228 Ste- Anne Road Continue the residential and hobby Lot détaché (A): Terrain vacant à être ajouté à la propriété du 2228, chemin Ste-Anne. Lot retenu (B): Continuer les usages résidentiel et 38

49 SERVICES farm use. Private services (well and septic). ROAD ACCESS The severed parcel and the retained parcels front on Ste-Anne Road, which is a road under the jurisdiction of the Township of Champlain. UNITED COUNTIES OF PRESCOTT AND RUSSELL OFFICIAL PLAN SERVICES de fermette. Services privés (puits et septique) ROUTE D ACCÈS La parcelle détachée et la parcelle retenue ont façade sur le chemin Ste- Anne qui est une route sous la juridiction du canton de Champlain. PLAN OFFICIEL DES COMTÉS UNIS DE PRESCOTT ET RUSSELL Schedule A Rural Policy Area Schedule B Significant Woodland, Fish Habitat, Municipal Drain Albert Jean- Louis Annexe A Annexe B Secteur des politiques rurales Boisés d importance, habitat du poisson, Drain municipal Albert Jean- Louis TOWNSHIP OF CHAMPLAIN ZONING BY-LAW NO RÈGLEMENT DE ZONAGE DU CANTON DE CHAMPLAIN Existing Zoning Rural (RU) Zone Zonage existant Zone rurale (RU) PROPOSAL The applicant proposes to merge the existing lot to the adjacent lands of the property located at 2228 Ste-Anne Road. There is a concurrent application (File: B ). The Key Map indicates the location of the subject property and the proposal. PROVINCIAL POLICY STATEMENT The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions shall be consistent with all policy statements PROPOSITION Le requérant propose de fusionner le lot existant aux terres adjacentes de la propriété située au 2228, chemin Ste- Anne. Il y a une application simultanée (dossier : B ). La carte clé indique l'emplacement de la propriété en question et la proposition. DÉCLARATION DE PRINCIPES PROVINCIALE La déclaration de principes provinciale de 2014 (DPP) fournit une orientation politique sur des questions d'intérêt provincial liées à l'aménagement et l'utilisation des terres. Conformément à l'article 3 de la Loi sur l aménagement du territoire, lorsqu'une municipalité exerce son autorité touchant une question 39

50 issued under the Act. OFFICIAL PLAN The subject lands are within the Rural Policy Area designation according the Land Use Designation Schedule, as contained in the UCPR Official Plan. There are several development constraints for these lots. However, the intention is to enlarge an existing lot. As a result, the lot to be enlarged is already built and the expansion will result in the elimination of a residential lot in a rural area. ZONING BY-LAW The lot to be severed (A) and the lot to be retained (B) are within a Rural (RU) Zone. The lot to be severed does meet the minimum lot frontage of the zone requirements for a residential use. BUILDING DEPARTMENT COMMENTS Please refer to Attachment 3. PUBLIC WORKS DEPARTMENT COMMENTS Public Works Department noticed that there will be 2 entranceways now on this property and this does not conform with By-Law No Section 5.2 as a maximum of one entrance may be approved for each existing lot of record. PLANNING REVIEW The proposed severance will consist in the enlargement of an existing residential lot located at 2228 Ste-Anne Road. The residential and hobby farm uses at 2232 Ste-Anne Road, which the retained lot, will continue. The comment of the Public Works d aménagement, de telles décisions "doivent être conformes avec" aux déclarations de principes émises en vertu de la Loi. PLAN OFFICIEL Les propriétés visées sont situées à l intérieur du secteur des politiques rurales selon l annexe A du plan officiel des CUPR. Il existe plusieurs contraintes au développement pour ces lots. Toutefois, l intention est d agrandir un lot existant. En conséquence, le lot à être agrandi est déjà construit et l agrandissement résultera en l élimination d un lot résidentiel en milieu rural. RÈGLEMENT DE ZONAGE Le lot à être détaché (A) et le lot à être retenu (B) sont dans une zone rurale (RU). Le lot à être détaché rencontre la façade minimale du lot de cette zone pour un usage résidentiel. SERVICE DE LA CONSTRUCTION Veuillez consultez la Pièce 3 ci-jointe. SERVICE DES TRAVAUX PUBLICS Le Service des travaux publics a remarqué qu'il y aura maintenant deux voies d'accès sur cette propriété ce qui n est pas conforme au règlement no , article 5.2, car un maximum d'une entrée peut être approuvé pour chaque lot d'enregistrement existant. EXAMEN URBANISTIQUE La division proposée consiste en l'agrandissement d'un lot résidentiel existant situé au 2228, chemin Ste-Anne. Les utilisations résidentielles et de fermette, sur le lot retenu, au 2232, chemin Ste-Anne continueront. Le commentaire du Service des travaux 40

51 Department has been included, as a condition for this consent. Financial Implications: The recommendations in this report have no financial impact. Options/Alternatives: Option 1: Council can support this consent application with the conditions recommended. Option 2: Council can support this consent application and delete any of the conditions recommended or add further conditions that Council deems necessary. Option 3: Council can decide to refuse to support this consent application. Conclusion: I am satisfied that the proposed lot creation is consistent with the 2014 Provincial Policy Statement and complies with the policies of the United Counties of Prescott and Russell Official Plan, I am of the opinion that the application is acceptable from a planning point of view, and should be granted, subject to the above-stated conditions. (Original signed by / Originale signée par) Dominique Lefebvre, MCIP, RPP Planner / urbaniste Attachments: Attachment 1: Key Map Attachment 2: Applicant s Sketch Attachment 3: CBO s Comments publics a été inclus comme condition à cette demande d autorisation. Répercussions finançières: Les recommandations de ce rapport n ont pas de répercussions financières. Options/Alternatives: Option 1: Le Conseil peut décider de supporter cette demande d autorisation avec les conditions recommandées. Option 2: Le Conseil peut décider de supporter cette demande d autorisation en éliminant les conditions recommandées ou en ajoutant d autres conditions que le Conseil juge nécessaire. Option 3 : Le Conseil peut décider de refuser de supporter cette demande d autorisation. Conclusion: Je suis satisfaite que la proposition de création de lot est conforme avec la Déclaration de principes provinciale de 2014 et est conforme aux politiques énoncées au Plan officiel des Comtés unis de Prescott et Russell je suis d avis que la demande est acceptable d'un point de vue urbanistique, et devrait être accordée, sous réserve des conditions énumérées précédemment. Paula Knudsen CAO-Treasurer Pièces Jointes: Pièce 1 : Carte Pièce 2 : Croquis du requérant Pièce 3 : Commentaires de l inspecteur en chef 41

52 1 - KEYMAP / CARTE 42

53 2 - Surveyor s Sketch / Croquis de l arpenteur : 43

54 3 - CBO s Comments / Commentaires de l inspecteur en chef : 44

55 Planning Department REPORT NO. B Service d urbanisme Rapport n B To: Mayor & Members of Council À: Maire et membres du Conseil From: Dominique Lefebvre, Planner De: Dominique Lefebvre, urbaniste Date: February Date: 6 février, 2018 Subject: Submission of a Consent Application for a lot creation (David R. Shelly and Jacqueline I. Shelly) Sujet: Dépôt d une demande d autorisation pour la création d un lot (David R. Shelly et Jacqueline I. Shelly) Recommendation: BE IT RESOLVED THAT the land severance application for David R. Shelly and Jacqueline I. Shelly, as well as comments from the Planner and the Chief Building Official, be received and that the land severance application (file B ) be granted with the following conditions: 1. That the land surveyor make sure that the setbacks between the new property lines and the existing buildings are complied with as stipulated in the Zoning By-law No of the Township of Champlain and that the location plan be submitted to the Corporation of the Township of Champlain for approval, before registration of the surveying plan. The registered owner shall provide, to the Municipality, certification from an Ontario Land Surveyor that all buildings and structures comply with the applicable setback requirements to the newly created lot lines. Recommandation: QU IL SOIT RÉSOLU QUE la demande de morcellement David R. Shelly et Jacqueline I. Shelly de même que les commentaires de l urbaniste et de l officier en chef de la construction soient reçus et que la demande de morcellement (dossier B ) soit accordée moyennant ces conditions : 1. Que le propriétaire Que l arpenteurgéomètre s assure que les marges de recul entre la nouvelle ligne de propriété et les bâtiments existants sont conformes, comme stipulé, au règlement de zonage n du canton de Champlain et que le plan de localisation soit fourni à la Corporation du canton de Champlain pour approbation, avant l enregistrement du plan d arpentage. Le propriétaire doit fournir à la municipalité, une certification d un arpenteur-géomètre autorisé en Ontario que tous les bâtiments et les structures se conforment aux exigences liées aux marges de recul applicables suite aux nouvelles lignes de lots créées. 45

56 2. That the right-of-way for Duval Road along the severed parcel (A) and the retained parcel (B) subject to the application be widened as required to 13 metres from the centerline of the street, and that the Transfer/Deed of land conveying the said land to the Township of Champlain must be prepared and executed at no cost or encumbrance in consideration of the payment of $ Que l emprise du chemin Duval en face de la partie du lot détachée (A) et de la partie du lot retenu (B) de la demande soient élargies au besoin à 13 mètres du centre du chemin et qu un Transfert/Acte de cession transférant ledit terrain au Canton de Champlain soit préparé et exécuté sans frais et sans encombre pour la somme de 1$. Background: The report consists in presenting the consent application submitted to the United Counties of Prescott and Russell on August 29, 2017 and revised on January 9, 2018, by David R. Shelly and Jacqueline I. Shelly in order for the Municipal Council to render a recommendation. LOCATION Described as being Part of Lot 12, Concession 6 in the former Township of West Hawkesbury, located on the East side of Duval Road and South of the cemetery with municipal address: 6235 Duval Road. Analysis: PROPERTY DIMENSIONS Contexte: Le présent rapport consiste à présenter la demande d autorisation déposée aux Comtés unis de Prescott et Russell le 15 décembre 2017 par David R. Shelly et Jacqueline I. Shelly afin que le conseil municipal livre une recommandation. EMPLACEMENT Décrit comme étant une partie du lot 12, concession 6 dans l ancien canton d Hawkesbury ouest, situé du côté est du chemin Duval et au sud du cimetière avec l adresse civique : 6235, chemin Duval. Analyse: DIMENSIONS DE LA PROPRIÉTÉ Severed Lot (A) Lot Détaché(A) Frontage m Façade 64,74 m Area ha Superficie 0,938 ha Depth m / m Profondeur 141,29 m / 141,495 m Retained Lot (B) Lot Retenu (B) Frontage m Façade 356,585 m Area ha Superficie 5,033 ha Depth m / m Profondeur 140,215 m / 141,29 m 46

57 EXISTING USE OF SUBJECT PROPERTY The lot to be severed (A) is a vacant residential lot. The lot to be retained (B) is currently being used as a residential and contains one house and two garages. PROPOSED USES USAGE EXISTANT DE LA PROPRIÉTÉ VISÉE Le lot à être détaché (A) est un lot résidentiel vacant. Le lot retenu (B) est actuellement utilisé pour des fins résidentielles et contient une maison et deux garages. USAGES PROPOSÉS Lot to be Severed (A): Vacant residential Lot détaché (A): Terrain vacant résidentiel Lot to be Retained (B): Continue the residential use. Lot retenu (B): Continuer l usage résidentiel. SERVICES Private services (well and septic). ROAD ACCESS The severed parcel and the retained parcels front on Duval Road, which is a road under the jurisdiction of the Township of Champlain. UNITED COUNTIES OF PRESCOTT AND RUSSELL OFFICIAL PLAN SERVICES Services privés (puits et septique) ROUTE D ACCÈS La parcelle détachée et la parcelle retenue ont façade sur le chemin Duval qui est une route sous la juridiction du canton de Champlain. PLAN OFFICIEL DES COMTÉS UNIS DE PRESCOTT ET RUSSELL Schedule A Rural Policy Area Annexe A Secteur des politiques rurales TOWNSHIP OF CHAMPLAIN ZONING BY-LAW NO RÈGLEMENT DE ZONAGE DU CANTON DE CHAMPLAIN Existing Zoning Rural (RU) Zone Zonage existant Zone rurale (RU) PROPOSAL The applicants propose to sever a new lot from the property located at 6235 Duval Road intended for residential purposes. The portion to be severed comprises approximately ha (2.3 acres) of land and to retain approximately ha (12.43 acres). The lot to be retained will continue to be used as residential. The Key Map indicates the location of the subject property and the proposal. PROPOSITION Les requérants proposent de diviser un nouveau lot de la propriété située au 6235 chemin Duval pour des fins résidentielles. La partie à être détachée comprend une superficie d environ 0,938 ha (2.3 acres) et la partie retenue gardera une superficie d'environ 5,033 ha (12.43 acres). Le lot à être retenu continuera l utilisation résidentielle. La carte clé indique l'emplacement de la propriété en question et la proposition. 47

58 PROVINCIAL POLICY STATEMENT The 2014 Provincial Policy Statement (PPS) provides policy direction on matters of provincial interest related to land use planning and development. Under Section 3 of the Planning Act, where a municipality is exercising its authority affecting a planning matter, such decisions shall be consistent with all policy statements issued under the Act. OFFICIAL PLAN The subject lands are within the Rural Policy Area designation according the Land Use Designation Schedule, as contained in the UCPR Official Plan. There are no development constraints for these lots. ZONING BY-LAW The lot to be severed (A) and the lot to be retained (B) are within a Rural (RU) Zone. The lot to be severed meets the minimum lot frontage and lot area of the zone requirements for a residential use. Also, the lot to be retained meets the minimum lot frontage and lot area of the zone requirements for a hobby farm use BUILDING DEPARTMENT COMMENTS Please refer to Attachment 3. PUBLIC WORKS DEPARTMENT COMMENTS Public Works Department has no comments. PLANNING REVIEW The proposed severance consists in the creation of a new lot in the rural area. Both lots will conform to the provisions of the Zoning By-law in regards to lot area and lot frontage. DÉCLARATION DE PRINCIPES PROVINCIALE La déclaration de principes provinciale de 2014 (DPP) fournit une orientation politique sur des questions d'intérêt provincial liées à l'aménagement et l'utilisation des terres. Conformément à l'article 3 de la Loi sur l aménagement du territoire, lorsqu'une municipalité exerce son autorité touchant une question d aménagement, de telles décisions "doivent être conformes avec" aux déclarations de principes émises en vertu de la Loi. PLAN OFFICIEL Les propriétés visées sont situées à l intérieur du secteur des politiques rurales selon l annexe A du plan officiel des CUPR. Il n existe pas de contraintes au développement pour ces lots. RÈGLEMENT DE ZONAGE Le lot à être détaché (A) et le lot à être retenu (B) sont dans une zone rurale (RU). Le lot à être détaché rencontre la façade et la superficie minimale de cette zone pour un usage résidentiel. Le lot à être retenu rencontre la façade et la superficie minimale de cette zone pour un usage fermette. SERVICE DE LA CONSTRUCTION Veuillez consultez la Pièce 3 ci-jointe. SERVICE DES TRAVAUX PUBLICS Le Service des travaux publics n a pas de commentaires. EXAMEN URBANISTIQUE La division proposée consiste en la création d'un nouveau lot en milieu rural. Les deux lots seront conformes aux dispositions de la zone rurale pour ce qui de la superficie et la façade des lots. 48

59 Financial Implications: The recommendations in this report have no financial impact. Options/Alternatives: Option 1: Council can support this consent application with the conditions recommended. Option 2: Council can support this consent application and delete any of the conditions recommended or add further conditions that Council deems necessary. Option 3: Council can decide to refuse to support this consent application. Conclusion: I am satisfied that the proposed lot creation is consistent with the 2014 Provincial Policy Statement and complies with the policies of the United Counties of Prescott and Russell Official Plan, I am of the opinion that the application is acceptable from a planning point of view, and should be granted, subject to the above-stated conditions. (Original signed by / Originale signée par) Dominique Lefebvre, MCIP, RPP Planner / urbaniste Attachments: Attachment 1: Key Map Attachment 2: Applicant s Sketch Attachment 3: CBO s Comments Répercussions finançières: Les recommandations de ce rapport n ont pas de répercussions financières. Options/Alternatives: Option 1: Le Conseil peut décider de supporter cette demande d autorisation avec les conditions recommandées. Option 2: Le Conseil peut décider de supporter cette demande d autorisation en éliminant les conditions recommandées ou en ajoutant d autres conditions que le Conseil juge nécessaire. Option 3 : Le Conseil peut décider de refuser de supporter cette demande d autorisation. Conclusion: Je suis satisfaite que la proposition de création de lot est conforme avec la Déclaration de principes provinciale de 2014 et est conforme aux politiques énoncées au Plan officiel des Comtés unis de Prescott et Russell je suis d avis que la demande est acceptable d'un point de vue urbanistique, et devrait être accordée, sous réserve des conditions énumérées précédemment. Paula Knudsen CAO-Treasurer Pièces Jointes: Pièce 1 : Carte Pièce 2 : Croquis du requérant Pièce 3 : Commentaires de l inspecteur en chef 49

60 1 - KEYMAP / CARTE 50

61 2 - Surveyor s Sketch / Croquis de l arpenteur : 51

62 3 - CBO s Comments / Commentaires de l inspecteur en chef : 52

63 Planning Department REPORT NO. D13-ZBL Revision-2017(4a) Département d urbanisme Rapport n D13-ZBL Révision-2017 (4b) To: Mayor & Members of Council À: Maire et membres du Conseil From: Dominique Lefebvre, Planner De: Dominique Lefebvre, urbaniste Date: February Date: 9 février, 2018 Subject: Final Report Accessory Second Dwelling Unit to Amend the Zoning By-Law No Sujet: Rapport final Unité d habitation secondaire accessoire afin de modifier le Règlement de Zonage No Recommendation: BE IT RESOLVED THAT the Planning Department report dated February 9, 2018 regarding the introduction of accessory second dwelling unit by amending the zoning by-law be received and that By-Law be brought forward for the third reading. Recommandation: QU IL SOIT RÉSOLU QUE le rapport du Service d urbanisme, daté du 9 février 2018, relativement à autoriser les unités d habitations secondaires accessoires en modifiant le Règlement de zonage , soit reçu et que le Règlement soit présenté pour la troisième lecture. PURPOSE The purpose of this report consists in presenting the provisions to authorize accessory second dwelling unit which will amend the Zoning By-Law of the Township of Champlain in order for the Municipal Council to render a decision. BUT Le présent rapport consiste à présenter les dispositions permettant d'autoriser les unités d habitation secondaires accessoires qui vise à modifier le Règlement de Zonage du Canton de Champlain afin que le conseil municipal livre une décision. BACKGROUND This report examines the second unit polices contained in the United Counties of CONTEXTE Ce rapport examine les politiques d unité d habitation secondaire contenues au 53

64 Prescott and Russell Official Plan and discusses the Provincial second unit policies by the Ministry of Municipal Affairs. Plan officiel des Comtés unis de Prescott et Russell et discute des politiques de la d unité secondaire provinciale émises par le ministère des Affaires municipales. Analysis: Provincial Policy Statement (2014) The Provincial Policy Statement (PPS 2014) promotes efficient development and land use patterns which minimize land consumption and servicing costs, and encourages intensification and redevelopment in existing settlement areas and making efficient use of existing infrastructure and public facilities. The existing second unit policies contained in the Official Plan are consistent with the PPS as they promote more intensive residential use. Provincial Policy Framework The following analyzes the Provincial policy framework that was established to enable the creation of second units, and also examines the amendment to the Official Plan and the proposed provisions to the Township s Zoning By-law to implement as a result of the legislation. Provincial Second Unit Legislation (2011) In 2011, the Province of Ontario amended the Planning Act to require municipalities to establish Official Plan policies and Zoning By-law regulations to allow second units in detached, semi-detached, row houses and ancillary structures. Analyse: Déclaration de principes provinciale (2014) La Déclaration de principes provinciale (DPP 2014) favorise un aménagement efficace et des modes d'utilisation des sols qui minimisent la consommation et l'entretien des terrains et encourage l'intensification et le réaménagement dans les zones de peuplement existantes et l'utilisation efficace des infrastructures et installations publiques existantes. Les politiques d unité secondaire existantes contenues dans le Plan officiel sont conformes à la DPP puisqu'elles favorisent une utilisation résidentielle plus intensive. Cadre de politique provincial Ce qui suit analyse le cadre stratégique provincial qui a été établi pour permettre la création d unités secondaires, et examine également la modification au Plan officiel et les dispositions proposées au Règlement de zonage du Canton à mettre en œuvre à la suite de la loi. Législation provinciale unités secondaires (2011) En 2011, la province de l'ontario a modifié la Loi sur l'aménagement du territoire pour obliger les municipalités à établir des politiques au plan officiel et des règlements de zonage afin de permettre la construction d unités secondaires dans des maisons unifamiliales, jumelées, en rangée et dans des bâtiments/structures 54

65 accessoires. The Province created this legislation to achieve the following: increase the stock of affordable rental accommodation; provide homeowners with an opportunity to earn additional income to help meet the costs of home ownership; support changing demographics by providing more housing options for extended families or elderly parents, or for a live-in caregiver; maximize densities which support and enhance public transit, local businesses and the local labour markets, as well as make more efficient use of infrastructure; and create jobs in the construction/ renovation industry. The changes to the Planning Act came into effect on January 1, 2012, and these changes were implemented through an amendment to the Official Plan but not to the Zoning By-law. In 2016 the Ministry of Municipal Affairs (MMA) conducted a study regarding the status of second unit policies in Ontario. The study concluded that of the 444 municipalities in Ontario, relatively few had updated their Official Plans or Zoning Bylaws. Of those that had updated their documents, the research revealed that some municipalities had created Official Plan Policies that were supportive of the creation of second units, but had accompanying Zoning By-law provisions that were restrictive and hindered their creation. La province a créé cette loi pour atteindre les objectifs suivants: augmenter le stock de logements locatifs abordables; offrir aux propriétaires l'occasion de gagner un revenu supplémentaire pour aider à payer les coûts d'accession à la propriété; soutenir les changements démographiques en offrant plus d'options de logement aux familles élargies ou aux parents âgés, ou à un aidant familial; maximiser les densités qui appuient et améliorent le transport en commun, les entreprises locales et les marchés locaux, ainsi que l'utilisation plus efficiente de l'infrastructure; et créer des emplois dans l'industrie de la construction / rénovation. Les changements à la Loi sur l'aménagement du territoire sont entrés en vigueur le 1er janvier 2012 et ces changements ont été mis en œuvre au moyen d'une modification au Plan officiel, mais pas au Règlement de zonage. En 2016, le ministère des Affaires municipales (MAM) a mené une étude sur l'état des politiques d unités secondaires en Ontario. L'étude a conclu que sur les 444 municipalités de l'ontario, avaient relativement peu mis à jour leurs plans officiels ou leurs règlements de zonage. Parmi ceux qui ont mis à jour leurs documents, la recherche a révélé que certaines municipalités avaient élaboré des politiques au Plan officiel qui favorisaient la création d unités secondaires, mais qu'elles avaient des dispositions de règlement de zonage 55

66 restrictives qui entravaient leur création. The MMA identified provisions that are likely to hinder the establishment of secondary units, such as: Requirements for a specific occupant (i.e. relatives); Limit on number of occupants; Requirement for owner occupancy; Restrictions on type of building/zone or both; Imposing minimum/maximum sizes; Placing time limitations such as a temporary use; and Requirements for special agreements or permits requiring Council approval. The MMA provided guidelines for municipalities to follow in the preparation of their Official Plan Policies and Zoning By-law regulations, such as providing second units in both existing residential areas and in newly developing areas, although it was recognized that there are areas where second units may not be appropriate such as areas that are prone to flooding, those with limited servicing, or where there may be a lack of roads for year round access. However, the Ministry maintains that second units are supposed to be permitted as-of-right, and therefore the policies or provisions should not be so restrictive that establishing the units would be impossible without a property owner having to make a development application(s). As a result of the delay in the establishment of second unit policies by some municipalities, the Minister of Municipal Affairs sent a letter to all heads Le MAM a identifié des dispositions susceptibles d'entraver la création d'unités secondaires, telles que: Exigences pour un occupant particulier (c'est-à-dire des parents); Limite sur le nombre d'occupants; Exigence d'occupation par le propriétaire; Restrictions sur le type de bâtiment / zone ou les deux; imposer des tailles minimales / maximales; Placer des limites de temps telles qu'une utilisation temporaire; et Exigences pour des ententes spéciales ou des permis nécessitant l'approbation du Conseil. Le MAM a fourni des lignes directrices aux municipalités pour la préparation de leurs politiques et règlements de zonage, comme l autorisation d'unités secondaires dans les zones résidentielles existantes et dans les nouvelles zones en développement, bien qu'il ait été reconnu qu'il existe des zones où des unités peuvent ne pas convenir, par exemple les zones sujettes aux inondations, celles qui ont un service limité ou les routes non ouvertes toute l'année. Cependant, le ministère soutient que les unités secondaires sont censées être autorisées «de plein droit» et que les politiques ou les dispositions ne devraient pas être si restrictives que l'établissement des unités serait impossible sans qu'un propriétaire doive faire une/des demande(s) d'aménagement(s). En raison du retard dans l'établissement des politiques d unités secondaires par certaines municipalités, le ministre des 56

67 of Council in November 2016 seeking municipal commitment to update Official Plans and Zoning By-laws before April Affaires municipales a envoyé une lettre à tous les maires en novembre 2016 pour obtenir l'engagement municipal de mettre à jour les plans officiels et les règlements de zonage avant avril In addition, on March 7, 2017, the Minister placed a notice on the Environmental Registry, proposing an amendment to the Planning Act which would create regulations with respect to the creation of secondary residential units. The regulations include requiring a maximum of one additional parking space per second unit, permitting the additional parking space to be tandem, not permitting municipalities to place restrictions on the occupants of the primary unit or second residential unit; and permitting second residential units in all dwellings regardless of the date of construction of the primary dwelling. The notice was placed on the registry for 90 days, municipalities, stakeholders, and the public had until June 7, 2017 to comment on the proposed new regulation. Once the regulations are issued by the Minister, Section 35.1 of the Planning Act states that the regulations will prevail over a Zoning By-law passed by a Council. To date, MMA has not issued this regulation. UCPR Official Plan - Second Unit Policies On August 16, 2015, UCPR Council adopted Official Plan Amendment No. 27, which included the introduction of second unit policies. Section of the Official Plan permits second units in single-detached dwellings, semi-detached dwellings, townhouse De plus, le 7 mars 2017, le ministre a déposé un avis au Registre environnemental, proposant une modification à la Loi sur l'aménagement du territoire qui créerait des règlements concernant la création d'unités secondaires. Les règlements prévoient l'obligation d'utiliser au plus une place de stationnement supplémentaire par seconde unité, ce qui permet à l'espace de stationnement additionnel d'être en tandem, ne permettant pas aux municipalités d'imposer des restrictions aux occupants de l'unité primaire ou de la deuxième unité résidentielle; et permettre des secondes unités d'habitation dans tous les logements, peu importe la date de construction de l'habitation principale. L'avis a été inscrit au registre pendant 90 jours, les municipalités, les intervenants et le public avaient jusqu'au 7 juin 2017 pour commenter le nouveau règlement proposé. Une fois les règlements adoptés par le ministre, l'article 35.1 de la Loi sur l'aménagement du territoire stipule que les règlements prévaudront sur les règlements de zonage adoptés par un conseil. À ce jour, le MAM n'a pas publié ce règlement. Plan officiel des CUPR - Politiques de la deuxième unité Le 16 août 2015, le Conseil des CUPR a adopté la modification no 27 au Plan officiel, qui comprenait l'introduction de politiques sur les unités secondaires. L article du Plan officiel autorise la construction de logements secondaires dans des habitations unifamiliales, des 57

68 dwellings, or in accessory structures in accordance with the applicable zoning bylaw regulations. Also, the policies state that second units are to be implemented as of right provided they are compliant with other relevant provincial requirements. maisons jumelées, des maisons en rangée ou des structures accessoires, conformément aux règlements de zonage applicables. De plus, les politiques stipulent que les deuxièmes unités doivent être mises en œuvre de plein droit à condition qu'elles soient conformes aux autres exigences provinciales pertinentes. Zoning By-law No Accessory Secondary Dwelling Unit Recommended provisions The following are the proposed provisions: Under Definitions (Section 2) Introduce two new definitions: (i) Dwelling, Accessory Second Unit shall mean a self-contained dwelling unit, as defined herein, which is located within and subordinate to a single detached dwelling, duplex, semi-detached dwelling or row house dwelling or which is located within a building ancillary to a dwelling, as defined herein. An accessory second unit shall contain a private full kitchen (stove, fridge and sink), bathroom facilities and sleeping areas. Règlement de zonage no Unité de logement secondaire accessoire Voici les dispositions proposées: Sous Définitions (Article 2) Introduire deux nouvelles définitions: (i) Habitation, deuxième unité accessoire désigne un logement autonome, tel que défini aux présentes, qui est situé à l'intérieur d'une habitation unifamiliale, d'un duplex, d'une maison jumelée ou d'une maison en rangée ou située à l'intérieur d'un bâtiment accessoire à un logement, tel que défini ici. Une deuxième unité accessoire doit contenir une cuisine complète privée (cuisinière, réfrigérateur et évier), une salle de bains et des aires repos. (ii) Parking, Tandem shall mean the arrangement of two parking spaces such that it is necessary to traverse one space to gain vehicular access to the other from a public lane or street. (ii) Stationnement, Tandem signifiera l'aménagement de deux espaces de stationnement de sorte qu'il est nécessaire de traverser une case pour accéder aux véhicules à partir d'une voie publique ou d'une rue. Under General Provisions (Section 3) Introduce a new subsection: Sous dispositions générales (Article 3) Introduire d un nouvel sous-article: 58

69 3.1.1 Accessory Second Dwelling Units Where an accessory second dwelling unit is permitted in any detached, semidetached, row house, or duplex dwelling, in any zone that permits any one or more of these dwelling types provided: a) An accessory second dwelling unit shall not be located in a FP Zone, in a RLS Zone, in a boat house, within 30 metres of waterbodies, in a Natural or Man-Made Hazard Area as identified on Schedules B and C of the United Counties of Prescott and Russell Official Plan and in the 300 metres Separation Distances of Ivaco Rolling Mills Ivaco as identified on Schedule A of the United Counties of Prescott and Russell Official Plan. b) An accessory second dwelling unit shall not be located on lots with legal non-conforming uses. c) An accessory second dwelling unit may be located on lots with nonconforming zone provisions if approved through a minor variance. d) A maximum of one accessory second dwelling unit is permitted within a single detached dwelling, semidetached dwelling, duplex dwelling or row house, if no building or structure ancillary to the single detached dwelling, semi-detached dwelling, duplex dwelling or row house contains an accessory second unit. e) A maximum of one accessory second dwelling unit is permitted within in a building or structure ancillary to a single detached dwelling, semidetached dwelling or row house, if the Unités d'habitation secondaires Lorsqu'un deuxième logement accessoire est permis dans une maison unifamiliale, une maison jumelée, une maison en rangée ou un duplex, dans toute zone qui permet l'un ou plusieurs de ces types de logements, à condition: a) Un deuxième logement accessoire ne doit pas être situé dans une zone FP, dans une zone RLS, dans une remise à bateau, à moins de 30 mètres d'un cours d'eau, dans une zone de danger naturel ou artificiel identifiée aux annexes «B» et «C» du Plan officiel des Comtés unis de Prescott et Russell et à l intérier des Distances de séparation de 300 mètres d'ivaco Rolling Mills indiquées à l'annexe «A» du Plan officiel des Comtés unis de Prescott et Russell. b) Un deuxième logement accessoire ne doit pas être situé sur des terrains ayant des usages légaux non conformes. c) Une deuxième unité d'habitation accessoire peut être située sur des lots comportant des dispositions de zone non conformes si la deuxième unité est approuvée en raison d'une dérogation mineure. d) Un maximum d'une deuxième unité accessoire est permise dans une habitation unifamiliale isolée, une maison jumelée, une maison duplex ou une maison en rangée, si aucun bâtiment ou structure accessoire à la maison unifamiliale, jumelée, duplex ou rangée ne contient une deuxième unité accessoire. e) Un maximum d'un deuxième unité accessoire est permise à l'intérieur d'un bâtiment ou d'une structure accessoire à une habitation unifamiliale, à une maison jumelée 59

70 single detached dwelling, semidetached dwelling or row house, does not contain an accessory second unit. f) The building or structure ancillary to the residential use, which contains the accessory second dwelling unit, shall comply with the provisions of this By-law for accessory buildings and structures. g) It is not a stand-alone, principal unit capable of being severed. h) It must be located on the same lot as its principal dwelling unit. i) The principal and accessory second dwelling unit must share the yards provided for the principal dwelling unit, and no new driveway may be created, except in the case of corner lots. j) One (1) parking space shall be provided for the accessory second dwelling unit, in addition to the parking spaces required for the principal dwelling, in accordance with the relevant zoning provisions governing parking. The required parking space for a accessory second dwelling unit may be stacked in tandem behind the required parking space of the principal dwelling unit; however the creation of the accessory second dwelling unit must not eliminate a required parking space for the principal dwelling unit. k) Where an attached garage is converted to create the accessory second dwelling unit or a portion of ou à une maison en rangée, si la maison individuelle, jumelée ou en rangée ne contient pas une deuxième unité accessoire. f) Le bâtiment ou la structure accessoire à l'usage résidentiel, qui contient la deuxième unité accessoire, doit être conforme aux dispositions du présent règlement pour les bâtiments et les structures accessoires. g) Il ne s'agit pas d'une unité principale autonome dont le lot peut être morcelé. h) L unité doit être située sur le même lot que son logement principal. i) La deuxième unité d'habitation accessoire et l unité d'habitation principale doivent partager les cours prévues pour l'unité d'habitation principale, et aucune nouvelle entrée ne peut être créée, sauf dans le cas des lots de coin. j) Une (1) case de stationnement doit être fournie pour le deuxième logement accessoire, en plus des places de stationnement requises pour le logement principal, conformément aux dispositions de zonage pertinentes régissant le stationnement. L'espace de stationnement requis pour une deuxième unité d'habitation accessoire peut être en tandem derrière l'espace de stationnement requis de l'unité d'habitation principale; Cependant, la création du deuxième logement accessoire ne doit pas éliminer l'espace de stationnement requis pour le logement principal. k) Lorsqu'un garage attenant est converti pour créer le deuxième 60

71 l) the secondary dwelling unit, such attached garage is included in the calculation of the gross floor area of the dwelling. m) A secondary dwelling unit located on a lot with an area of less than 0.8 hectares shall require an evaluation of off-site water quality impacts and any required additional septic system loading and shall receive site plan approval pursuant to Section 41 of the Planning Act. n) Where a secondary dwelling unit is located on a lot, neither a garden suite nor any rooming units are permitted on that lot. o) A building permit is obtained prior to the establishment of an accessory second dwelling unit and the secondary dwelling unit complies with the Ontario Building Code and Ontario Fire Code. logement accessoire ou une partie du logement secondaire, ce garage attenant est inclus dans le calcul de la surface de plancher brute du logement. l) Un logement secondaire situé sur un lot d'une superficie inférieure à 0,8 hectare doit faire l'objet d'une évaluation des impacts sur la qualité de l'eau hors du site et de toute charge additionnelle requise pour l installation septique et recevoir l'approbation d un plan d'implantation conformément à l'article 41 de la Loi. m) Lorsqu'une unité d'habitation secondaire est située sur un lot, ni un pavillon jardin ni aucunes chambres à louées ne sont permises sur ce lot. n) Un permis de construction doit être obtenu avant l'établissement d'un deuxième logement accessoire et le logement secondaire est conforme au Code du bâtiment de l'ontario et au Code de prévention des incendies de l'ontario. Under General Provisions (Section 3) Introduce a new provision regarding parking: Secondary Dwelling Unit 1.0 additional parking space which may be a tandem parking space Sous dispositions générales (Article 3) Introduire d une nouvelle disposition concernant le stationnement: Unité d'habitation secondaire 1.0 espace de stationnement additionnel pouvant être une place de stationnement en tandem Staff is of the opinion that the proposed zoning provisions comply with the direction of the Province. Second unit in a duplex Le personnel est d'avis que les dispositions de zonage proposées sont conformes aux directives de la province. 61

72 dwelling is not specified in the provincial guidelines. However, since there are no provisions in the Zoning By-law for triplexes we are of the opinion that this addition would provide for flexibility. Proponents wanting to establish second units on lots of less than 0.8 hectares (1.97 acres) will have to provide an evaluation of off-site water quality impacts and any required additional septic system loading and shall receive site plan approval pursuant to Section 41 of the Planning Act. Proponents wanting to establish second units on lots with non-conforming zone provisions (i.e. the existing house does not comply with the minimum required front yard setback of 6.0 metres), they would have to apply for a minor variance through the Committee of Adjustment, which is a public process and involves notification to the neighbourhood. The Zoning By-law requires two (2) parking spaces for a dwelling unit in order to comply with the province guidelines the parking requirement was reduced to one space. The By-law will specify that tandem parking (where one car is parked behind another) is permitted. With respect to maintaining the character of the neighbourhood, the qualities that are associated with low density development include an identifiable streetscape, with open space created by the front, side and rear yard setbacks. Low density residential areas also have building heights that are generally compatible with one another, and garages that are typically secondary La deuxième unité dans une habitation de type duplex n'est pas précisée dans les lignes directrices provinciales. Cependant, comme il n'y a aucune disposition dans le Règlement de zonage pour les triplex, nous sommes d'avis que cet ajout offrirait de la souplesse. Les promoteurs désirant établir des unités secondaires sur des lots de moins de 0,8 hectare (1,97 acres) devront fournir une évaluation des impacts sur la qualité de l'eau hors site et tout chargement additionnel requis et recevoir l'approbation du plan d'implantation conformément à l'article 41 du Planification. Acte. Les promoteurs qui désirent établir des deuxièmes logements sur des terrains avec des dispositions de zone non conformes (c.-à-d. Que la maison existante ne respecte pas le retrait de cour avant minimal requis de 6,0 mètres) devront demander une dérogation mineure par l'entremise du Comité de dérogation. est un processus public et implique la notification au quartier. Le règlement de zonage exige deux (2) places de stationnement pour un logement afin de se conformer aux lignes directrices de la province, l'exigence de stationnement a été réduite à un espace. Le règlement précisera que le stationnement en tandem (où une voiture est garée derrière une autre) est permis. En ce qui concerne le maintien du caractère du quartier, les qualités associées au développement à faible densité comprennent un paysage de rue identifiable, avec un espace ouvert créé par les reculs de cour avant, latéraux et arrière. Les zones résidentielles à faible densité ont également des hauteurs de construction généralement compatibles 62

73 to the use of the main structure. Not all properties will be able to meet the minimum proposed provisions. With respect to the concern that second units will be occupied by tenants who will not maintain the property, resulting in reduced property value and quality life for the existing residents, this concern could apply to any rental property, not just those with second dwelling units. les unes avec les autres et des garages qui sont généralement secondaires à l'utilisation de la structure principale. Toutes les propriétés ne seront pas en mesure de respecter les dispositions minimales proposées. En ce qui concerne le fait que les locataires n'occuperont pas la deuxième propriété, ce qui réduira la valeur foncière et la qualité de vie des résidents existants, cette préoccupation pourrait s'appliquer à tous les immeubles locatifs, et non seulement à ceux ayant une deuxième habitation. PUBLIC MEETING On October , the Notice of Open House and the Notice of a Public Meeting was published in two local newspapers and was circulated to the agencies prescribed by the Planning Act. On the same date, the notice was posted on the Township's website and circulated to the people who requested to be notified of the zoning by-law review. The Open House was held on Wednesday, November 1, 2017, and the statutory public meeting was held on Tuesday, November 14, Attachment 1 hereto presents the comments received regarding the second units. We are of the opinion that the comments from MMA have been reflected in this proposed version presented and recommended for adoption. Further, in response to the other comment we are no longer recommending, as RÉUNION PUBLIQUE Le 11 octobre 2017, l'avis de journée d accueil et l'avis d'une réunion publique a été publié dans deux journaux locaux et a été distribué aux institutions prévues par la Loi sur l'aménagement du territoire. Lors de cette même date, l avis a été affiché sur le site web du canton et a été circulé aux gens qui ont fait la demande d être avisés de la révision du règlement de zonage. La journée d accueil a eu lieu le mercredi 1 er novembre 2017 et la réunion statutaire publique a eu lieu le mardi 14 novembre La pièce 1 ci-jointe présente les commentaires reçus concernant les unités secondaires. Nous sommes d'avis que les commentaires du MAM sont reflétés dans cette version proposée et recommandée pour adoption. De plus, en réponse au deuxième commentaire, nous ne recommandons 63

74 explained during the public meeting, the removal of the existing zoning special exceptions concerning second units. Those exceptions will remain, as some of the properties do not meet the new minimum requirements. Also, keeping the exceptions will serve as a transition measure to staff in order to get used to the implementation of the new second units provisions. plus, comme cela a été expliqué lors de la réunion publique, la suppression des exceptions spéciales existantes contenues au règlement de zonage concernant les unités secondaires. Ces exceptions resteront, car certaines propriétés ne répondent pas aux nouvelles exigences minimales. De plus, le maintien des exceptions servira de mesure de transition au personnel afin de s'habituer à la mise en œuvre des nouvelles dispositions relatives aux unités secondaires. Financial Implications: The recommendations in this report have no financial impact. Options/Alternatives: Option 1: Council can decide to adopt the amending zoning by-law for this zoning by-law review. Option 2: Council can decide to refuse to adopt the amending zoning bylaw for this planning review. Conclusion: The Strong Communities through Affordable Housing Act, 2011 (Bill 140) amended several sections of the Planning Act to facilitate the creation of second residential units. The changes to the Planning Act for second residential units came into effect on January 1, 2012, and since that date, relatively few municipalities have amended their Official Plan polices or Zoning By-law provisions. The creation of as-of-right second units is an important initiative of the Province and continues to be, as can be seen from the implementation date of April 2017 given to all municipalities to amend their Official Répercussions finançières: Les recommandations de ce rapport n ont pas de répercussions financières. Options/Alternatives: Option 1: Le Conseil peut décider d adopter le règlement modifiant le règlement de zonage pour cette mise à jour. Option 2: Le Conseil peut décider de refuser d adopter le règlement modifiant le règlement de zonage pour cette mise à jour. Conclusion: La Loi de 2011 favorisant des collectivités fortes grâce au logement abordable (projet de loi 140) a modifié plusieurs articles de la Loi sur l'aménagement du territoire afin de faciliter la création d unités secondaires. Les changements apportés à la Loi sur l'aménagement du territoire pour les unités secondaires sont entrés en vigueur le 1er janvier 2012 et, depuis cette date, relativement peu de municipalités ont modifié leurs politiques ou leurs règlements de zonage. La création de deuxièmes unités «de plein droit» est une initiative importante de la province et continue de l'être, comme on 64

75 Plans and Zoning By-laws. The provisions of second dwelling units will help relieve the shortfall of affordable rental accommodation. Based on the above considerations, it is the opinion of Planning Staff that the current proposed provisions in this Amending Zoning By-law is consistent with the PPS, the UCPR Official Plan and Township Planning. Also, the proposal fulfills reasonable planning standards. peut le voir à compter de la date de mise en œuvre d'avril 2017 donnée à toutes les municipalités pour modifier leurs plans officiels et règlements de zonage. Les dispositions relatives aux unités secondaires aideront à combler le manque de logements locatifs abordables. Compte tenu de ce qui précède, le personnel de l'urbanisme est d'avis que les dispositions actuelles proposées dans le présent règlement modifiant le Règlement de zonage sont conformes à la DPP, au plan officiel des CUPR et à l aménagement du territoire du Canton. De plus, la proposition répond à des normes d urbanismes raisonnables. (Original signed by / Originale signée par) Dominique Lefebvre, MCIP, RPP Planner / urbaniste Paula Knudsen CAO-Treasurer Attachment: Attachment 1: Comments regarding Second Units Pièce Jointe: Pièce 1: Commentaires concernant les unités secondaires 65

76 Attachment 1: Comments regarding Second Units / Pièce 1 : Commentaires concernant les unités secondaires 66

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84 FP Agra n dissem en t"a" In set"a" É Canton de / Township of CHAMPLAIN Région de Longueuil Longueuil Area RR-3 RR-4-wf CHARTRAN DRD RR RR-5-w f RR-3 RR-wf LADOU CEU RST FP LEV AC ST RR-5-wf CT RR-5-w f CHARTRAN DRD TESSIERST RR-5 RR CT-wf RR-10-w f V oira gra n dissem en t"a" See In set"a" FP RU-wf BAYRD FP RR-6-wf-ar RR-wf-ar Ý 24 RR RLS-1-wf-h RLS RLS-wf RU-19 RLS-wf FP RU-19 RU CT-wf RR-wf ROLLAN DST L'Orign a l ANNEXE SCH EDULE A au Règlement de zonage no to Zoning By-Law No Adoptée le jourde,2018 P a ssed on the da y of 2018 Révision s Revision s (Règlem en t/by-la w) V ersion c on solidée Con solida ted V ersion (Da te) RU RU CH-9 CH BLU ECORN ERRD DU BOISST CH FP RR-wf RU-wf RR-8-wf RR-9-wf A-10 RR-wf RU-ar RU RU-25 A-ar RU RU-ar RU-ar CR CH-ar MR-ar RU AQ-ar RU CH RU RU-33-ar CH RU-14 RU-33 RU-ar RU RU-47 RU-48-ar RU RU-47-ar CH-8 RU A-ar RU A RU-ar RU A-3-ar A-ar A-3 A RR-wf A RU-wf A A Ý 17 Mill A-ar RR Creek RU-39 CR CR A-9 A A-15 MARSTON RD A RU-44 FP A-16 A A-24-ar MG-2-wf O-3-wf RU-29 RR CH-h CH RR LACELLERD RU-1-wf A-wf A-ar-wf A A CH-ar A A-9-ar O-3 MG-1 ML I-wf RU-wf RR RR MG-1-wf RU-wf CH-wf CH-14 A-22-ar RU-wf A CH-14-wf Ý 11 A CASSBU RN RD A A A-ar-wf RR-wf A-ar I A Ý 24 Ý 4 CH-wf RR-wf RR RR-12-wf BURROUGHS ST A I CH CH-7 A-ar A A-ar I A-ar A-ar SAN DYHILLRD WD RU-ar RU A WD-1 A I RR RR RR RU P HARAN DST CH ML STEAN N ERD RU RR V oira gra n dissem en t"b" See In set"b" RU CH-17 RU Ý 17 RR-ar CHARBON N EAU RD RR ML LÉGEND E - LEGEND CARTE D E BASE - BASE M AP ZO NES R1 R2 R3 RR RE RLS RMHP CC CH CT CR CV Che m in -Roa d Chem in de c om té -Coun ty Roa d Chem in provin c ia l -P rovin c ia l Roa d Coursd'ea u -W a terc ourse Che m in de fer-ra ilroa d Ca da stre -Lega l Fa b ric Lim ite du Ca n ton -Town shiplim it Lim ite a ire urb a in e -U rb a n Area Lim it Réside n tie lle un e Reside n tia l On e Réside n tie lle deux Reside n tia l Two Réside n tie lle trois Reside n tia l Three Réside n tie lle rura le Reside n tia l Rura l Réside n tie lle dom a in e Reside n tia l Esta te Réside n tie lle -se rvic eslim ités Reside n tia l Lim ited Servic es Résidentielle parc de m aisons mobiles Residen tia lmob ile Hom e P a rk Com m erc ia le n oya u Com m erc ia l Core Com m erc ia le routière Com m erc ia l Highwa y Com m erc ia le d e tourism e Com m erc ia l Tourist Com m erc ia le rura le Com m erc ia l Rura l Com m erc ia le villa ge Com m erc ia l V illa ge ML MG MR I O A RU WY WD AP AQ FP In dustrie restrein te In dustria l Restric ted In dustrie lourde In dustria l Hea vy In dustrie rura le In dustria l Rura l In stitution n elle In stitution a l Espa c e vert Open Spa c e Ag ric ulture Ag ric ulture Rura le Rura l Courd e d ém olition W re c kin g Ya rd Dépotoir W a ste Disposa l Agrégats m inéraux - puits d'extraction Min era l Agg re ga te -P it Ag réga tsm in éra ux -c a rière Min era l Agg re g a te -Qua ry P la in e d 'in on da tion Flood P la in A A DU N N IN GRD A-ar A-21-ar A-21 RU D Déve loppem en t Deve lopm en t W Te resh um ides W etla n ds A A A-wf A-2 CALEDON IASP RIN GSRD Ý 20 A-26 A-9 RITCHAN CERD CH A A A A DICKRD GRAHAM RD A A RU-17 I I-ar CH-ar RR P EARLRD RU-ar CH RU CR-ar CR RU Agra n dissem en t"b" In set"b" RU-ar RR RU-13-ar RR-ar RR RU SAN DYHILLRD RR RR CR RR-ar RU-24 RU-ar RR RR RU-ar WY RR-ar RU-ar RR-ar RR SUFFIXES -ar -h -t-# -wf -# SUPERPO SITIONS DE CARTES - OVERLAYS -i Zon e a grég a tsm in éra ux -réserve Min era l Agg re g a te -Reserve Area Zon e d a m én a ge m en tdifféré Holdin g Zon e U sa g e te m pora ire Tem pora ry U se Te ra in rivera in W a te rfron t Zon e d 'e xc eption spéc ia le Spec ia l Exc e ption Zon e Règ le m e n tde c on trô le in térim a ire In terim Con trol By-La w Zon e d e prote c tion d e prise d'ea u In ta ke P rote c tion Zon e Dista n c e d e sépa ra tion (300m )-Iva c orollin g MillsLtd. Se pa ra tion Dista n c e (300m )-Iva c orollin g MillsLtd. A-ar ALLEN RD A A-ar A RU-13 RU-12-ar RU-12 RU kilom ètre s/kilom etres 74 WD-1 Ce te c a rte estun iquem en tillustra tive. LesCom tésun isde P resc otetrussell déc lin en ttoutesrespon sa b ilités pourlese reurs,lesom ission sou lesim préc ision sc on ten uesda n sc e te pub lic a tion. P roduite a vec d esdon n éesfourn iessouslic en c e a vec le m in istère desric hessesn a turelles. 2018Im prim eurde la Rein e pourl'on ta rio. 2018Com tésun isde P resc ote trussell.tousdroitsréservés. Thism a pisillustra tive on ly. The U n ited Coun tiesof P resc ota n d Russell disc la im s a ll respon sib ility fore rors,om ission sorin a c c ura c iesin thispub lic a tion. P roduc ed un derlic en c e with the On ta riomin istry of N a tura l Resourc es. 2018Queen sp rin terforon ta rio 2018U n ite d Coun tiesof P resc ota n d Russell,All rightsreserved. Da te:

85 PEARLRD RR RR RU RR RU-ar RU C AS RR SB U RR PLEASAN TCORN ER RD W R N RR RR RR RR 1 1 Ý RR WD RU RR BORRI SRD RR RR-1 RU CH-h CH-21 O MAYCR CR WD-ar RR RU RR DES ERABLESST I RR-ar CH-ar RU RU-ar PLEASAN TCORN ER RD E ML RU-ar RU-35 RU-ar AP-ar AP-1-ar RR-ar RU RR RR GREEN LAN ERDW A RU RU-ar HAPPYHOLLOW RD RR-ar RU-52-ar RU 75 R1 Ré sidentielle une Residentia lone R3 Ré sidentielle tr ois Residentia lthr ee R2 RR RE RLS RMHP CC CH CV D ML I ndustr ie r estr einte I ndustr ia lrestr icted MR I ndustr ie r ur a le I ndustr ia lrur al Ré sidentielle deux Residentia ltwo MG Ré sidentielle r ur a le Residentia lrur al I O Ré sidentielle dom a ine Residentia lesta te A Ré sidentielle -ser viceslim ité s Residentia llim ited Ser vices RU Résidentielle parc de maisons mobiles Residentia lmob ile Hom e Pa r k WY Com m er cia le noya u Com m er cia lcor e Com m er cia le r outièr e Com m er cia lhighwa y WD Com m er cia le r ur a le Com m er cia lrur al AQ Com m er cia le de tour ism e Com m er cia ltour ist Com m er cia le villa ge Com m er cia lv illa ge I nstitutionnelle I nstitutiona l Espa ce ver t OpenSpa ce Agr icultur e Agr icultur e Rur a le Rur al Courde dé m olition W r ecking Ya r d Dé potoir W a ste Disposa l AP Agrégats minéraux - puits d'extraction Miner a laggr ega te -Pit FP Pla ine d' inonda tion Flood Pla in W Dé veloppem ent Developm ent I ndustr ie lour de I ndustr ia lhea vy Agr é ga tsm iné r a ux -ca r r ièr e Miner a laggr ega te -Qua r r y Ter r eshum ides W etla nds -wf -# Z one a gr é ga tsm iné r a ux -r é ser ve Miner a laggr ega te -Reser ve Ar ea Z one d a m é na gem entdiffé r é Holding Z one U sa ge tem por a ir e Tem por ar y U se Ter r a inr iver a in W a terfr ont Z one d' exceptionspé cia le Specia lexceptionz one SUPERPOSITIONS DE CARTES - OVERLAYS -i Règlem entde contr ôle inté r im a ir e I nter im Contr olbyla w Z one de pr otectionde pr ise d' ea u I nta ke Pr otectionz one Dista nce de sé pa r a tion( 300m )-I va corolling MillsLtd. Sepa r a tiondista nce ( 300m )-I va corolling MillsLtd. RR-ar RR RR CH RR GREEN LAN ERDE RR RU-ar ZONES -t-# A ML-ar I-2 Lim ite a ir e ur b a ine -U r b a nar ea Lim it -h ML RR Lim ite du Ca nton-townshiplim it -ar Agrandissement "C" Inset "C" 34 Ca da str e -Lega lfa b r ic SUFFIXES ML-ar RU Cour sd' ea u -W a ter cour se CR RU-ar CH ML-h Chem inpr ovincia l-pr ovincia lroa d CT AP-ar RU Chem inde com té -County Roa d RU-11 RR-ar I-ar Chem in-roa d Chem inde fer-ra ilr oa d FROSTAV RR-ar LÉGENDE - LEGEND CARTE DE BASE - BASE MAP RU STLAU REN TST RU RU-ar FRON TRD Ý ( Da te) CH-h-ar CARI LLON C R 4 ( Règlem ent/ Byla w) RU Agrandissement "B" Inset "B" RR-2 CH V er sionconsolidé e Consolida ted V er sion CH CH-h-ar RU-ar A-9 A-5 RR-ar CH CH-ar V AN N I ERAV CH-11 RR CH-ar RR MEN ARDST RR RLS RR RU-ar CH CH-ar RR FPar-w f A-ar AP-ar A-11 CH-18 RU RR RU-ar FP -w f AP-ar WD-ar AP-1-ar AP AP-ar I-ar CH-19-ar RU-ar RU-37 RR-ar CH-h-ar RU-ar RR A RU RR I CH-20 A-ar A RU ML-ar RU RU-ar-wf RR-11 RD A RR RR RU-34 RR RR RR RU-42-ar RR RU-23 RU-49-ar RU-7 RR RR RU-ar RU RD RR-ar RR-ar RR-ar RR-ar RU-4 RR RU-ar-wf A-13 GREEN LAN ERD E 34 FP-wf RU-wf ML-3-ar RR RU-42-ar RU-50-ar RR A-ar CH RU-ar Ha w k e s b u ry C re e k RR RR A-ar RR RU RR-ar A A RR-ar-wf CH-h Ré visions Revisions CH-h-ar CH-ar FP RU-ar RU A-ar CR-1 A-12-ar ML-2 34RU RU-52-ar RU-ar RU-ar RR-ar RU RMHP-1 -a r RR RU r -a RU RU CH CADI EU XST GREEN LAN ERD W RR DR ML ML-ar RU RR PATTEERD RU-ar Voir agrandissement "C" See Inset "C" RU RU-ar CH ML-4-ar RR RR RR RE-1-ar RR RR RR-7 RU-ar CH-ar RU RR RE RR ML RE-ar RU-ar CH-19 RU-ar RU-ar RU-ar CH-h RR-ar ury esb k k w Ha Cree HOFFMAN CR RU RE-ar-wf RR-ar RE ML-ar CH-ar RD LL I H DY N SA RR B Adopté e le jourde,2018 Pa s sed onthe da y of 2018 CH-6 RU RU-10 RR RU RU-ar RU-ar RU-ar RU-ar RR RR RU-ar-wf RR CH-15 CH-h-ar RU-43-ar CH-12 RR-wf RMHP-wf RR A-20-ar I RR-ar BAN GSRD RR RU RE-ar RR-ar FOX N RU CH A-ar A A-13-ar RR-ar RE GERARD ST RR-ar RR RE-ar RU-wf CR-1 RU-wf RR RE-ar ST EN CI U L RD ILL H Y ND SA RU ar RU RR RR RR-ar RE BEDARDST V ALO I SST RE-ar RR RR MAU RICEST RE-ar RU-ar RU RR GI LLES ST RR RR CH-15 R LAR D POP RD MAPLEW OOD RR RR RR RR-ar ERSST DESLAU RI RR-ar RR RU-ar RU RU-ar A-ar RU-ar A-ar RR ar RR- CHA RBONNEAU RD A A RU CH-h CH-h-ar RU A Voir agrandissement "A" See Inset "A" AN C S FR BOI STE ANNE RD RR-ar A-7-ar A-6-ar A RR RU-ar Ý ML ar 64 - O RU Région de Hawkesbury Ouest (Secteur nord) West Hawkesbury Area (North Section) au Règlement de zonage no to Zoning By-Law No r -a A-7 A-6 A-ar A 17 ML-ar CH-15-ar CH CH-h-ar RU RU-ar RR CHAMPLAIN RU RU Ý ML RU-46 Canton de / Township of ANNEXE SCHEDULE r -a -h CH ML-11-ar ML-h I ML-9 ML-11 ML-h-ar RU FP CR H RC MA Ha wkesb ur y 17 RR-ar RU A A-20 I-ar ML-13-ar CH-22 A MAPLE ST ML-9-ar CH Voir agrandissement "B" See Inset "B" ML-h-ar O ML ML-h R1 RU RR RR ML RU CH-h RU Ý4 CH-ar CH RU-2 RR CH RU-ar RR RU CH O Ý YCR T HEN R XS TEU FAU Ý4 FP 17 LAV ALPL ORCHARDST RR CH I ML-10 RU RR Agrandissement "A" Inset "A" Ha wkesb ur y FP ML-13 W Ý I RE-1 24 DU LRD BERCAI D R RR DES PATURAGES RD RU-18 FR ON T RE DU P ARC RD RU-15 T LLS I MCG É RU-9-ar DES RE EAU -2 XPA I SI BLE SR D ERD DE LABERGERI RU-9 FP-ar ML-2 34 RU kilom ètr es / Kilom etr es Cette ca r te estuniquem entillustr a tive. LesCom té sunisde Pr escottetrusselldé clinenttoutesr esponsab ilité s pourleser r eur s,lesom issionsou lesim pr é cisionscontenuesda nscette pub lica tion. Pr oduite a vec desdonné esfour niessouslicence a vec le m inistèr e desrichessesn a tur elles. 2018I m pr im eurde la Reine pourl' Onta r io. 2018Com té sunisde Pr escottetrussell.tousdr oitsr é ser vé s. Thism a pisillustr a tive only. The U nited CountiesofPr escotta nd Russelldiscla im s a llr esponsib ility forer r or s,om issionsorina ccur a ciesinthispub lica tion. Pr oduced underlicence with the Onta r ioministr y of N a tur a lresour ces. 2018Queen spr interforonta r io 2018U nited CountiesofPr escotta nd Russell,Allr ightsr eser ved. Da te:

86 DU V ALRD R R -a r N EW TON RD AP-ar É RR RU-8 RR RU-ar RR R U -a r R R BORRISRD R U -a r RU-ar CH RR CASSBU RN RD RR Ý 11 RR RU-ar EMERSON RD RR RR RR RU R U -2 8 RR I-3 34 CH I RR RR RR RU-ar HAPPYHOLLOW RD RU-ar RU PEARLRD HU N TERRD RU-16 RR RR-ar A-ar RU-ar RR RR RU-20 RR R R -a r R U a r RU-21 RR A BARTON RD A-ar A-4 RU RU-27 I ML ML RR RR CH-3 RR CH-13 CH-4 O-5 I I I RR CH RU RR V a nkleek Hil TERRYFOXDR RR ML-h STEV EFON YO DR ML ML-12 RR A-17 I Ý 10 Little Rideau Creek A Ý 30 STEPHEN SRD A A-ar A RU A-ar A-9 Hawkesbury Creek RR RR CH-10 RR I A-ar BEAU CHESN ERD MCPHEERD RU-26 RU-ar RU-ar RU RR RU-ar CH RR RR RU-ar AP RU-ar A-ar RU RR RR RU-ar RU ABERDEEN RDW RR RR RU-36 AP RU RU RR RR RU-ar RR RR RR RU-51 RU -41-h RR RU-3 RR ABERDEEN RDE A-9 MACCALLU M'SLN RR RU-ar AP-ar AP RU I RR 34 A RU AP MR-ar RU-ar A-ar RU-6 RU R R -a r R R A-8 A A-1 RR RU-ar RR RIDGERDW RR RR MR RR RU RIDGERDE A-18 A-ar MR-1 A-11 A-ar A CAMPBELLRD FITZ PATRICK RD RU-5 RU RU W-ar W RU RU RU A W-ar W-ar RU N IXON RD A RU ZONES R1 R2 R3 RR RE RLS RMHP CC CH CT CR CV D ML MG MR I O A RU WY WD AP AQ FP W SUFFIXES Ré sidentie le une Residentia lone Ré sidentie le deux Residentia ltwo Ré sidentie le trois Residentia lthree Ré sidentie le rura le Residentia lrura l Ré sidentie le dom a ine Residentia lesta te Ré sidentie le -serviceslim ité s Residentia llim ited Services Ré sidentie le pa rc de m a isonsm ob iles Residentia lmob ile Hom e Pa rk Com m ercia le noya u Com m ercia lcore Com m ercia le routière Com m ercia lhighwa y Com m ercia le de tourism e Com m ercia ltourist Com m ercia le rura le Com m ercia lrura l Com m ercia le vila ge Com m ercia lv ila ge Dé veloppem ent Developm ent Industrie restreinte Industria lrestricted Industrie lourde Industria lhea vy Industrie rura le Industria lrura l Institutionne le Institutiona l Espa ce vert OpenSpa ce Agriculture Agriculture Rura le Rura l Courde dé m olition W recking Ya rd Dé potoir W a ste Disposa l Agré ga tsm iné ra ux -puitsd'extra ction Minera laggrega te -Pit Agré ga tsm iné ra ux -ca rière Minera laggrega te -Qua ry Pla ine d'inonda tion Flood Pla in Te reshum ides W etla nds Canton de / Township of CHAMPLAIN Région de Hawkesbury Ouest (Secteur sud) West Hawkesbury Area (South Section) ANNEXE SCHEDULE C au Règlement de zonage no to Zoning By-Law No Adopté e le jourde,2018 Pa ssed onthe da y of 2018 Ré visions Revisions (Règlem ent/by-la w) LÉGENDE - LEGEND CARTE DE BASE - BASE MAP Chem in-roa d V ersionconsolidé e Consolida ted V ersion (Da te) Chem inde com té -County Roa d Chem inprovincia l-provincia lroa d Coursd'ea u -W a tercourse Chem inde fer-ra ilroa d Ca da stre -Lega lfa b ric Lim itdu Ca nton-townshiplim it Lim ite du vila ge -V ila ge Lim it -ar -h -t-# -wf -# Z one d a m é na gem entdiffé ré Holding Z one U sa ge tem pora ire Tem pora ry U se Te ra inrivera in W a terfront Z one d'exceptionspé cia le Specia lexceptionz one S U P E R P O S IT IO N S D E C A R T E S - O V E R L A Y S -i Z one a gré ga tsm iné ra ux -ré serve Minera laggrega te -Reserve Area Règlem entde contrôle inté rim a ire Interim ControlBy-La w Z one de protectionde prise d'ea u Inta ke ProtectionZ one Dista nce de sé pa ra tion(300m )-Iva coroling MilsLtd. Sepera tiondista nce (300m )-Iva coroling MilsLtd kilom ètres/kilom etres Cette ca rte estuniquem entillustra tive. LesCom té sunisde PrescottetRusse ldé clinenttoutesresponsa b ilité s pourlese reurs,lesom issionsou lesim pré cisionscontenuesda nscette pub lica tion. Produite a vec desdonné esfourniessouslicence a vec le m inistère desrichessesn a turelles. 2018Im prim eurde la Reine pourl'onta rio. 2018Com té sunisde PrescotetRussell.Tousdroitsré servé s. Thism a pisilustra tive only. The U nited CountiesofPrescotta nd Russelldiscla im s a lresponsib ility fore rors,om issionsorina ccura ciesinthispub lica tion. Produced underlicence with the Onta rioministry ofn a tura lresources. 2018Queen sprinterforonta rio 2018U nited CountiesofPrescotta nd Russell,Allrightsreserved. Da te:

87 CASSBU RN RD U N ION ST R3 STAN LEYAV KRON BERG STDEN ISST OSW ALDST R1 ST R2 Canton de / Township of CHAMPLAIN Aire urbaine de Vankleek Hill Urban Area of Vankleek Hill STEPHEN SST ANNEXE SCHEDULE D HILLV IEW CL 34 PERREAU LTST CV CC-10 R1 DEW ARCR HOMEAV O FOU RN IERST I-3 BARTON ST MARTELCR R2-h au Règlement de zonage no to Zoning By-Law No Adoptée le jourde,2018 Pa ssed on the da y of 2018 Révision s Revision s (Règlem en t/by-la w) LÉGENDE - LEGEND CARTE DE BASE - BASE MAP Chem in -Roa d V ersion c on solidée Con solida ted V ersion (Da te) Chem in de c om té -Coun ty Roa d Chem in provin c ia l-provin c ia lroa d R1 D R3-2 Ý 10 R1 R1-h MAIN STW R1 R1-5 R1 O-5 R2-7 I O-1 D R1 R3 I PEN DLETON ST I CC PEARLST FRASERST SMITHST R2 METHOTST CC-9 R2 CC-5 CC I CC R2 R1 CC-1 R2 CC-5 CV R2 R1 R3 I CC I R1 R3 I CC CC-5 CC CC-5 CC CHU RCHST CC KIRKLN CC-5 CC-5 W ALLST CV-7 HAMILST LOCHST ELM AV GROU TST HIGGIN SON ST DERBYAV I CC-11 R2-9 CC I R3 CC I CC-2 I R1 I-4 BERTHAST BON DST MILLST CV R3 R2 R2 R3 O R3-h R2 R1 CC R3 I R2 R2 R2 R1 R3 R2 I CV I R3-5 R2 BOYDST CAROLIN EST R1 CV JAYST R1 MAIN STE ELIZABETHST R2 R3-3 R1-h R1 FARMERSAV R1-2 R1-6-h CV Ý 10 O I R3-4 HIBBARDST R1 R2 R1-3 ZONES R1 R2 R3 RE RLS CC CH CV D ML O I RU FP SUFFIXES -h -t-# -wf -# -i Coursd'ea u -W a terc ourse Chem in de fer-ra ilroa d Ca da stre -Lega lfa b ric Lim ite du vila ge -V ila ge Lim it Résiden tie le un e Residen tia lon e Résiden tie le deux Residen tia ltwo Résiden tielle trois Residen tia lthree Résiden tielle dom a in e Residen tia lesta te Résiden tielle -servic eslim ités Residen tia llim ited Servic es Com m erc ia le n oya u Com m erc ia lcore Com m erc ia le routière Com m erc ia lhighwa y Com m erc ia le vila ge Com m erc ia lv ila ge Développem en t Developm en t In dustrie restrein te In dustria lrestric ted Espa c e vert Open Spa c e In stitution n e le In stitution a l Rura le Rura l Pla in e d'in on da tion Flood Pla in Zon e d a m én a gem en tdifféré Holdin g Zon e U sa ge tem pora ire Tem pora ry U se Te ra in rivera in W a terfron t Zon e d'exc eption spéc ia le Spec ia lexc eption Zon e SUPERPOSITIONS DE CARTES - OVERLAYS Règlem en tde c on trô le in térim a ire In terim Con trolby-la w Zon e de protec tion de prise d'ea u In ta ke Protec tion Zon e R1-1 RU SSELLST CV R1 R1 R2 R R1-h kilom ètres/kilom etres R1-h CV 77 Thism a pisilustra tive on ly. The U n ited Coun tiesofpresc ota n d Russe ldisc la im s a lrespon sib ility fore rors,om ission sorin a c c ura c iesin thispub lic a tion. Produc ed un derlic en c e with the On ta riomin istry ofn a tura lresourc es. 2017Queen sprin terforon ta rio 2017U n ited Coun tiesofpresc ota n d Russe l,alrightsreserved. É Ce te c a rte estun iquem en tilustra tive. LesCom tésun isde Presc otetrusse ldéc lin en ttoutesrespon sa b ilités pourlese reurs,lesom ission sou lesim préc ision sc on ten uesda n sc e te pub lic a tion. Produite a vec desdon n éesfourn iessouslic en c e a vec le m in istère desric hessesn a ture les. 2017Im prim eurde la Rein e pourl'on ta rio. 2017Com tésun isde Presc otetrusse l.tousdroitsréservés. Da te:

88 Cant onde/townshi pof CHAMPLAI N Ai r eur bai nedel Or i gnal Ur banar eaofl Or i gnal E au Règlement de zonage no to Zoning By-Law No Adopt ée le j ourde,2018 Pa s sed on t he da y of 2018 Révision s Revision s V er sion c on solidée Con solida t ed V er sion ( Règlem en t / Byla w) ( Da t e) MON TPE TIT ST RLS LAN DRI AU L TS T FP ANNEXE SCHEDULE FRON TRD W AL 1 LL N FP-w f O-3-wf CV -w f CV-2 CV-1 LO N G U E U I LS T R2-1 R3 ML -5 Mi ll C r ee R2 k R3 CH R3 ML I RAV ARY ST HER I TAGE COU RTST JAC QU O TS T BEL MON TST SOU LAN GES ST ST JU LI EN ML-8 Lim it e du villa ge -V illa ge Lim it R2 D RE-6 R3 RE RLS O CC CH CV D-1 D ML O PRO V OS TST I RU RE ML D ST RAN PHA Résiden t ielle un e Residen t ia lon e Résiden t ielle deux Residen t ia ltwo Résiden t ielle t r ois Residen t ia lthr ee Résiden t ielle dom a in e Residen t ia lest at e Résiden t ielle -ser vic eslim it és Residen t ia llim it ed Ser vic es Com m er c ia le n oya u Com m er c ia lcor e Com m er c ia le r out ièr e Com m er c ia lhighwa y Com m er c ia le villa ge Com m er c ia lv illa ge Développem en t Developm en t I n dust r ie r est r ein t e I n dust r ia lrest r ic t ed Espa c e ver t Open Spa c e I ns t it ut ion n elle I ns t it ut ion a l Rur a le Rur al Pla in e d' in on da t ion Flood Pla in SUFFI XES -h -t-# 4 Ý -wf -# RE O CH-16 FP Zon e d a m én a gem en tdiffér é Holdin g Zon e U sa ge t em por a ir e Tem por ar y U se Ter r a in r iver a in W at erfr on t Zon e d' exc ept ion spéc ia le Spec ia lexc ept ion Zon e SUPERPOSITIONS DE CARTES - OVERLAYS -i ML-7 I LI SG AR ST ML CV ST ML -6 -w f O RE D R3 CV ELG I N S T 1 1 Ý CV-1 I Ca da st r e -Lega lfa b r ic CH R2-h N H JO ML-6-wf CV-5 O D O V C V- 1 CV-1-wf FP-wf CV-6 ST DAN I EL ST Chem in de fer-ra ilr oa d R1 RE-5 R2 CC CV-1 I D I C CV-1-wf CV-3-wf CV-1 I CC-5 RE ST S UR O C LE O-3-wf CV CC MEST AI 4 C CV-1-wf H V- LON PI CV- CV-1 R Ý RE R2 Cour sd' ea u -W a t er c our se RE-4 R3 ST CV-wf -5 CC T R TE PE FP-wf I O CC R DC AR N BER S ST N A E RI U E R2-5 TO Q C VI CC-5 1 I- CV-1-wf CV FP I ST ST T UR CO RD BAY I R2 NG KI CC 8 - Ý CC CC CC 24 CC FP ST W ATER R2 R3 ST FRANCHE N DST ROLLA R2-h N TO S R MA ST -8 R1 R2 5 CC C CC C I T ETSS CHAL DES R2 R2-wf CC CC-5 ST ARF W H R2-wf FP T U RS DU FO FP R2 LN O FP-wf R VE RI FP-wf RLS Chem in pr ovin c ia l-pr ovin c ia lroa d LEM OYN EST FP Chem in de c om t é -Coun t y Roa d ZONES LALI BER TES T S RL O-4 R2-h BOBOI SS T R2-4 Chem in -Roa d RE-4 ELI ZAS T RLS R2 R3 I R2 DAV I DSO N S T DEL ASE I GN E U RI EST AV ES I FR FP RE-4 RE I FP-1 RE 24 Ý RE LÉGENDE-LEGEND CARTEDEBASE-BASEMAP BON I N ST FP RE Règlem en tde c on t r ô le in t ér im a ir e I nt er im Con t r olbyla w Zon e de pr ot ec t ion de pr ise d' ea u I nt a ke Pr ot ec t ion Zon e Distance de séparation (300m) - Ivaco Rolling Mills Ltd. Seperation Distance (300m) - Ivaco Rolling Mills Ltd. R Ý kilom èt r es / Kilom et r es Thism a pisillust r at ive on ly. The U n it ed Coun t iesofpr escot ta n d Russelldiscla im s a llr espon sib ilit y forer r or s,om ission sorin a c c ur a c iesin t hispub lic a t ion. Pr oduc ed un derlic en c e wit ht he On t ar iomin ist r y ofn a t ur a lresour c es. 2018Queen spr in t erforon t ar io 2018U n it ed Coun t iesofpr escot ta n d Russell,Allr ight sr eser ved. 78 É Cet t e car t e estun iquem en tillust r at ive. LesCom t ésun isde Pr escot tetrusselldéc lin en tt out esr espon sa b ilit és pourleser r eur s,lesom ission sou lesim pr éc ision sc on t en uesda n sc et t e pub lic a t ion. Pr oduit e a vec desdon n éesfour n iessouslic en c e a vec le m in ist èr e desric hessesn a t ur elles. 2018I m pr im eurde la Rein e pourl' On t ar io. 2018Com t ésun isde Pr escot tetrussell.tousdr oit sr éser vés. Da t e:

89 Planning Department REPORT - Encroachment Agreement 51 Water Street Département d urbanisme Rapport - Entente d empiètement 51, rue Water To: Mayor & Members of Council À: Maire et membres du Conseil From: Dominique Lefebvre, Planner De: Dominique Lefebvre, urbaniste Date: February Date: 7 février 2018 Subject: Submission of a Request to enter into an Encroachment Agreement (Benoit Lortie) Sujet: Dépôt d une demande afin de conclure une entente d empiètement (Benoit Lortie) Recommendation: 1. THAT the Planning report Re: Encroachment Agreement 51 Water Street dated February 7, 2018, be received; 2. AND THAT an encroachment agreement be entered into with the owner of 51 Water Street, L Orignal, to allow for the encroachment of a boathouse within the road allowance of Water Street; 3. AND THAT the Mayor and Clerk be authorized to execute all necessary documents to give effect to the intention herein. Background: The subject property is located at 51 Water Street in L Orignal, refer to Attachment #1. We understand that the owner hired a land surveyor to proceed with a survey of his property. The survey plan revealed an encroachment of the boathouse on a portion of Water Street, refer to Attachments #2 and 3. The Clerk consulted with Township staff. All agreed that an encroachment agreement, as suggested by the Land surveyor, was feasible and in the interest of the Recommandation: 1. QUE le rapport d urbanisme concernant l'entente d'empiètement - 51, rue Water, daté du 7 février 2018, soit reçu; 2. ET QU'une entente d'empiètement soit conclue avec le propriétaire du 51, rue Water, L'Orignal, pour permettre l'empiètement d'un hangar à bateaux dans l'emprise de la rue Water; 3. ET QUE le maire et la greffière soient autorisés à signer tous les documents nécessaires pour donner effet à l'intention des présentes. Contexte: La propriété en question est située au 51, rue Water à L'Orignal, voir la pièce jointe no. 1. Nous comprenons que le propriétaire a embauché un arpenteurgéomètre afin de procéder à un arpentage de sa propriété. Le plan d'arpentage a révélé un empiètement du hangar à bateaux sur une partie de la rue Water, voir les pièces jointes nos. 2 et 3. La greffière a consulté le personnel du canton. Tous ont convenu qu'une entente d'empiètement, tel que suggéré par 79

90 Township. A version of an agreement used in a previous file was sent to the owner s lawyer firm. The revised version was reviewed by Township staff. l'arpenteur-géomètre, était faisable et dans l'intérêt du canton. Une version d'une entente utilisée dans un dossier précédent a été envoyée à l'avocat du propriétaire. La version révisée a été examinée par le personnel du canton. PUBLIC WORKS DEPARTMENT COMMENTS Public Works Department reviewed the agreement and is of the opinion that it looks fine. Analysis: The following options are presented for Council s consideration: Option 1 - Remove the encroachment and relocate the boathouse onto the property The removal and possible relocation of the boathouse would be very costly. This option is not recommended due to the cost for the property owner and the fact the Public Works Department is agreeable to this encroachment. Option 2 - Enter into an encroachment agreement to formalize the permitted occupation of the Township land, under standard terms and conditions By entering into an encroachment agreement with the Township and registering this on title, potential purchasers of the property are given notice that a portion of the boathouse is located outside the property boundaries and on Township property. The boathouse is located in a Floodplain Zone. In the FP Zone a marine facility is permitted but no minimum setbacks from the property lines are specified. On may 7 th 2004 the Township issued a building permit for the construction of an attached garage and the relocation of a detached garage as a boathouse on the property located at 51 Water Street. SERVICE DES TRAVAUX PUBLICS Le Service des travaux publics a examiné l'entente et est d'avis que cela semble acceptable. Analyse: Les options suivantes sont présentées à l'examen du Conseil: Option 1 - Enlever l'empiètement et réinstaller le hangar à bateaux ailleurs sur la propriété L'enlèvement et la relocalisation du hangar à bateaux seraient très coûteux. Cette option n'est pas recommandée en raison des coûts au propriétaire et du fait que le Service des travaux publics est d'accord avec cet empiétement. Option 2 - Conclure une entente d'empiètement pour officialiser l'occupation permise du terrain du canton, selon des modalités et conditions standard En concluant une entente d'empiètement avec le canton et en l'enregistrant sur le titre de propriété, les acheteurs potentiels sont avisés qu'une partie du hangar à bateaux est située à l'extérieur des limites de la propriété et sur la propriété du canton. Le hangar à bateaux est situé dans une zone inondable. Dans la zone FP, une installation maritime est autorisée mais aucune marge minimale n'est précisée. Le 7 mai 2004, le canton a délivré un permis de construction pour la construction d'un garage attaché à la maison et le déménagement d'un garage détaché afin de servir d hangar à bateaux 80

91 sur la propriété située au 51, rue Water. The proposed encroachment was vetted through various Township staff and with no objections noted. The draft agreement for the encroachment of the boathouse onto Township property is appended to this report as Attachment # 4 and is modeled on standard encroachment agreements. This particular agreement requires the owner to provide proof of General Liability Insurance given the boathouse occupies Township land. The agreement also requires the owner to maintain the boathouse in satisfactory condition and provides the Township the right to request a boathouse inspection at any time during the term of the encroachment agreement. Should the Township require the use of the lands where the boathouse is located, the Township has the ability to require the removal of the encroachment, for road improvements, with a six (6) months notice. Attachments # 1 to 3 provide further information on the location of the property and the extent and location of the encroachment. L'empiètement proposé a été examiné par divers membres du personnel du canton et aucune objection n'a été notée. Le projet d'entente pour l'empiètement du hangar à bateaux sur la propriété du canton est joint au présent rapport en tant que pièce jointe no. 4 et est calqué sur les ententes d'empiètement standard. Cet accord particulier exige que le propriétaire fournisse une preuve d'assurance de responsabilité civile, étant donné que le hangar à bateaux occupe les terres du canton. L'entente exige également que le propriétaire maintienne le hangar à bateaux dans un état satisfaisant et donne au Canton le droit de demander une inspection du hangar à bateaux à tout moment pendant la durée de l'entente d'empiètement. Si le canton nécessite l'utilisation des terrains où se trouve le hangar à bateaux, le canton peut exiger l'enlèvement de l'empiètement, pour des améliorations à la rue, avec un préavis de six (6) mois. Les pièces jointes 1 à 3 fournissent de plus amples renseignements sur l'emplacement de la propriété et sur l'étendue et l'emplacement de l'empiétement. Financial Implications: The Township s administration fee of $310 for the preparation of this encroachment agreement in accordance with the terms of the User Fee By-law is applicable. In addition, there will be a cost for registration of the agreement on the title, which will be covered by the owners of 51 Water Street. A continued level of risk and liability is being accepted when allowing encroachments onto Township property. The requirement for the property owner to provide an adequate amount of insurance Répercussions financières: Des frais d'administration du Canton de 310 $ pour la préparation de cette entente d'empiètement conformément aux dispositions du Règlement sur les frais d'utilisation s'appliquent. En outre, il y aura un coût pour l'enregistrement de l entente sur le titre de propriété, qui sera aux frais du propriétaire de 51 Water Street. Un niveau de risque et de responsabilité continu est accepté en autorisant des empiètements sur la propriété du canton. L'exigence pour le propriétaire de fournir 81

92 is a method of transferring risk from the municipality. une assurance adéquate est une méthode de transfert des risques de la municipalité. Options/Alternatives: Staff recommends Option #2 for the reasons outlined in this report. Options/Alternatives: Le personnel recommande l option no. 2 pour les raisons décrites dans ce rapport. Conclusion: It is recommended that the Mayor and Clerk be authorized to execute the attached encroachment agreement with the owner of 51 Water Street, L Orignal to allow for the encroachment of a boathouse on the abutting Township road allowance being Water Street. Conclusion: Il est recommandé que le maire et la greffière soient autorisés à signer l'entente d'empiètement ci-joint avec le propriétaire du 51, rue Water, L'Orignal pour permettre l'empiètement d'un hangar à bateaux sur l'emprise de la rue Water appartenant au canton. (Original signed by / Originale signée par) Dominique Lefebvre, Planner / urbaniste MCIP, RPP Paula Knudsen CAO-Treasurer Attachments: Attachment 1: Site Location Attachment 2: Survey Plan Attachment 3: Excerpt of Encroachment Attachment 4: Draft Encroachment Agreement Pièces jointes: Pièce 1: Endroit Pièce 2: Plan d Arpentage Pièce 3: Extrait de l empiètement Pièce 4: Ébauche de l entente d empiètement 82

93 Attachment 1: Site Location / Pièce 1: Endroit 83

94 Attachment 2: Survey Plan / Pièce 2 : Plan d Arpentage 84

95 Attachment 3: Excerpt of Encroachment / Pièce 3 : Extrait de l empiètement 85

96 Attachment 4: Draft Encroachment Agreement / Pièce 4: Ébauche de l entente d empiètement ENCROACHMENT AGREEMENT for the property commonly known as municipal address 51 Water, L Orignal, Ontario. This Agreement is made in duplicate this day of February, BETWEEN: AND: THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN, (the Township ), a Municipal Corporation in the County of Prescott, the Party of the First Part Benoit Lortie (the Property Owner ) the Party of the Second Part WHEREAS: 1. The Township is the owner of certain lands and premises being Part of PIN being part of Water Street, Registered Plan Number 15, formerly in the Village of L Orignal, now in the Township of Champlain, in the County of Prescott, designated as Part 5 on Plan 46R The Property Owner is the owner of the property at 51 Water, L Orignal, PIN ; Lot 2 on the West side of Water Street, registered Plan Number 15, formerly in the Village of L Orignal, now in the Township of Champlain, in the County of Prescott, designated as Parts 3 and 4 on Plan 46R7791; Subject to an easement over that portion of the said lot 2 designated as part 4 on Plan 46R-7791; as set out in Instrument Number R5056; 3. Part 5 on Reference Plan 46R-7791 was created to describe that portion of Water Street on which the Property Owner s boathouse is located. 4. The Township has agreed that the encroachment of the boathouse as shown on Part 5 of Reference Plan 46R-7791 will be permitted to remain, only in accordance with this Agreement. NOW THEREFORE this Agreement Witnesseth that in consideration of the sum of two ($2.00) Dollars, the receipt of which is hereby acknowledged, the parties agree as follows: 5. The existing boathouse owned by the Property Owner, may continue to encroach on the portion of land being owned by the Township. 6. The encroachment of the said boathouse onto Part 5 shall be permitted until the said boathouse is demolished, removed or replaced. At that time, any right of the Property Owner to the encroachment shall cease. 7. The Property Owner agrees not to make or cause to be made, any alteration or improvements by way of enlargement, to the said encroachment without the prior written consent of the Township. 8. The Property Owner shall maintain the encroachment throughout the term of the Agreement and keep the same in a good state of repair and in a safe condition at the Property Owner s sole expense and cost. 86

97 9. If the Property Owner fails to meet the obligations stipulated in Article 8 of this Agreement, the Township may cause the required work to be done and may charge the costs thereof to the Property Owner, and the Township may recover such costs from the Property Owner in like manner as taxes that are due and payable. 10. The Property Owner hereby covenants and agrees that he shall maintain, throughout the term of this Agreement, insurance coverage with coverage for bodily injury and property damage on an occurrence basis which will be included in his insurance policy for the building and land located at 51 Water Street. The Township shall be named as an additional insured on the said policy and a copy of the insurance certificate shall be provided to the Township as evidence of such insurance. 11. The Property Owner hereby covenants and agrees to indemnify and save the Township harmless against all manner of actions, causes of action, claims, demands, losses, costs, damages and expenses of whatever kind or nature that may be suffered by or occasioned to the Township in any manner whatsoever, by reason of the existence of the encroachment and projections therefrom. 12. In the event that the Township at any time requires for any road improvements the removal of the Encroachments or the termination of this Agreement, the Owner shall, at the Owner s sole cost and expense, remove the Encroachments herein upon six (6) months notice in writing from the Township to do so, and shall not make any claim against the Township on account of such removal, and shall replace and restore the entire lands hereunto to a safe and proper condition, to the satisfaction of the Township. If the Owner neglects, refuses or fails to do so within the term specified in the notice, then the Township may remove all installations and restore the Encroachment Area to a safe and proper condition, and may charge the costs thereof to the Owner, and the Township may recover such costs from the Owner in like manner as taxes that are due and payable. 13. Service of the notice may be made by delivering it to the Owner personally, or by mailing it, postpaid and registered, to the last known address of the Owner, and in the case of service by registered letter shall be deemed to have been received on the seventh day following its mailing. 14. Nothing herein contained shall be construed as giving the Property Owner anything more than permission for the encroachment and such permission does not give to the Property Owner any easement, title, right or interest in the Township s land. 15. Should any of the terms of this Agreement be found to be illegal, unenforceable or ultra vires by a court of competent jurisdiction, then those terms so found shall be severable from this Agreement and the remaining terms herein shall continue in full force and effect. 16. This Agreement shall enure to the benefit of and be binding upon all heirs, executors, administrators, successors and assigns of the parties hereto respectively. 17. This Agreement shall be governed by and construed in accordance with the laws of the Province of Ontario and the laws of Canada applicable therein. IN WITNESS WHEREOF the parties have duly caused this Agreement to be executed. CORPORATION OF THE TOWNSHIP OF CHAMPLAIN Per Gary J. Barton, Mayor 87

98 Alison Collard, Clerk SIGNED, SEALED AND DELIVERED Witness Benoit Lortie, Property Owner 88

99 Planning Department - REPORT NO. Site Plan Control By-law To: From: Mayor & Members of Council Dominique Lefebvre, Planner Date: February Subject: Site Plan Control By-law Recommendation: 1. THAT the Planning report Re: Site Plan Control By-law dated February 12, 2018 be received; 2. AND THAT the Site Plan Control Area By-law of The Township of Champlain No be brought forward for consideration at the regular March 2018 Council meeting. Background: Section 41 of the Planning Act establishes provisions for site plan control, the purpose of which is to control the arrangement of uses on a property, including buildings, structures, walkways, lighting, walls, fences, drainage works, easements, grading, vegetation, etc. An enabling policy in the Official Plan is a prerequisite to the municipal use of site plan control, as is the adoption of a site plan control by-law. Site plan control usually applies to more intensive commercial and industrial uses, but many municipalities use it in waterfront areas to help control impacts on water bodies by preventing erosion and requiring vegetation to be retained. The site plan and potential site plan control agreement between the landowner and the municipality runs with the land (continues to apply even if the land is sold to a new owner). This usually involves an application fee, a review by the municipality, approval and registration on the title. Besides the prerequisite Official Plan policy and site plan control by-law, the site plan approval process is a two-party process (applicant and municipality). Municipalities are not required under the Planning Act to seek community. The municipal decision is final 89

100 and not subject to appeal by a third party. However, an applicant can appeal to the council s refusal of a site plan. Analysis: In January 2002, the Township of Champlain adopted a new Site Plan Control Area Bylaw, which repealed the by-laws of the former Village of L Orignal and the former Town of Vankleek Hill. In May 2015, the Township adopted a Site Plan & Subdivision Design Guidelines Manual. The Manual indicates that the Design drawings and other supporting reports, studies or documents as required by the Township shall be completed at the Developer s expense and may be subject to a review by the Township and/or the Township Engineer. Documents shall be submitted to the Township as per the requirements of Section 1.10 of the Manual. The Public Works Department is responsible for the engineering review with the help of the Township s Engineering Firm when required. The role of the Planner is mainly being the first contact with the developer in order to explain the process and confirm conformity with the Zoning Bylaw. Near the end of the engineering review, the Planner is responsible to prepare the Site Plan Agreement to be presented to the Council for adoption. With the changes in the Planning Act and the update of the Zoning By-law, a review of the Site Plan Control By-law is essential. The new Site Plan Control will not require site plan agreement for the addition of an Accessory Second Dwelling Unit in buildings such as semi-detached dwelling, duplex dwelling and row house dwelling which have been approved through a plan of subdivision. The new Site Plan Control By-law will control the development of an Accessory Second Dwelling Unit on a lot serviced by a septic tank and a well when located on a lot of less than 0.8 hectares. Further, the new by-law will reference the Site Plan & Subdivision Design Guidelines Manual and provide provisions that are more recent. Financial Implications: The recommendations in this report have no financial impact. Options/Alternatives: Option 1: Council can decide to adopt the site plan control by-law as proposed. Option 2: Council can decide to refuse to adopt the site plan control by-law as proposed. 90

101 Option 3: Council can decide to make modification to the proposed site plan control by-law. Conclusion: It is recommended that the proposed Site Plan Control Area By-law of The Township of Champlain No be brought forward for consideration at the regular March 2018 Council meeting. (Original signed by) Dominique Lefebvre, MCIP, RPP Planner Paula Knudsen CAO-Treasurer ATTACHMENT: 1. Draft Site Plan Control Area By-law of The Township of Champlain No

102 THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN BY-LAW NUMBER BEING A BY-LAW to establish within the territorial limits of the Township of Champlain an area of site plan control and to exempt certain classes of development from approval of plans and drawings. REFERENCE: The Planning Act, R.S.O. 1990, Chap. P. 13, Section 41, as amended WHEREAS Section 41 of the Planning Act provides that, where in an official plan an area is shown or described as a proposed site plan control area, the council of the local municipality in which the proposed area is situated may, by by-law, designate the whole or any part of such area as a site plan control area; AND WHEREAS the Official Plan of the United Counties of Prescott and Russell describes the entire geographical area of the United Counties of Prescott and Russell as a Site Plan Control Area pursuant to the provisions of Section 41 of the Planning Act; AND WHEREAS Section 41 of the Planning Act provides that no person shall undertake any development in an area designated under a by-law passed under that section without first having received approval; AND WHEREAS Section 41 of the Planning Act provides that the Council of the Township of Champlain may define any class or classes of development that may be undertaken without the approval of plans and drawings otherwise required; AND WHEREAS the Council of the Township of Champlain deems it advisable and necessary to revise By-law , as amended; NOW THEREFORE the Council of The Corporation of the Township of Champlain enacts as follows: TITLE 1. This by-law shall be cited as the Site Plan Control Area By-law of The Township of Champlain. DEFINITONS 2. In this by-law the following definitions shall apply: (a) (b) (c) (d) (e) Building By-law means any by-law of the Township passed pursuant to the Building Code Act; Building Permit means any permit required by the Building By-law; Chief Building Official means the officer or employee of the Township charged with the duty of enforcing the provisions of this By-law; Council means the Council of The Corporation of the Township of Champlain; Development means development as defined by Section 41 of the Planning Act, and includes redevelopment meaning the removal in whole or in part of one or more buildings or structures from land and the construction, erection or placing of one or more buildings or structure thereon and shall not include the placement of a portable classroom on a school site of a district school board if the school site was in existence on January 1,

103 By-Law Page 2 of 6 (f) (g) (h) (i) (j) Dwelling Unit means a residential unit that: i. Consists of a self-contained set of rooms located in a building or structure; ii. Is used or intended for use as a residential premises; iii. Contains kitchen and bathroom facilities that are intended for the use of the unit only; and iv. Is not an accessory second dwelling unit, mobile home or any vehicle. Erect means the carrying out of any activity within the meaning of development herein; Farm Development means the construction, erection, placing or alteration of one or more buildings used exclusively by farming operations for agricultural uses, and shall include the residence of the farm operator and a temporary dwelling for seasonal labour, but shall not include secondary agricultural uses, veterinarian clinics, kennels, or agricultural-related commercial and industrial uses; Owner means an owner of land whose interest in the land is defined and whose name is specified in an instrument in the proper Registry or Land titles Office and includes a corporate owner or partnership; Site Plan Control Agreement means an agreement entered into between The Corporation of the Township of Champlain and the Owner outlining the terms and conditions of the development and the approved plans and drawings as provided under Section 41(7)(c) of the Planning Act; 3. Where a word or term used in this by-law is not defined, the word or term has the same meaning as defined under Section 2 of the Township of Champlain By-law No , as amended from time to time. SITE PLAN CONTROL AREA 4. The whole of the area located within the entire geographic limits of The Corporation of the Township of Champlain is hereby designated as a site plan control area pursuant to subsection 41 (2) of the Planning Act. 5. The approval of plans and drawings in accordance with subsection 41 (4) of the Planning Act is required before development is undertaken within the area described in Clause 4, unless otherwise exempt from approval as set out in this by-law. EXEMPT CLASSES OF DEVELOPMENT 6. The following classes of development may be undertaken without the approval of plans and drawings otherwise required under subsection 41(4) or (5) of the Planning Act, and this by-law does not apply to such classes: (a) (b) A building or structure which is constructed, erected or placed on a freehold lot for the purpose of a single detached dwelling unit or a semi-detached dwelling unit or a duplex dwelling unit, except an Accessory Second Dwelling Unit located on a lot of an area of less than 0.8 hectares that requires the use of a septic tank and well, and except where the approval of plans or drawings is required as a condition of provisional consent or a condition of a Minor Variance decision; An addition or alteration to a building or structure mentioned in Clause (a) except an Accessory Second Dwelling Unit located on a lot of an area of less than 0.8 hectares that requires the use of a septic tank and well, and except where the approval of plans or drawings is required as a condition of provisional consent or a condition of a Minor Variance decision; 93

104 By-Law Page 3 of 6 (c) (d) (e) (f) (g) (h) (i) (j) A rowhouse dwelling unit approved through a plan of subdivision; Building or structure accessory to a building or structure mentioned in Clauses (a) and (c); Farm Development as defined herein; Recurrent temporary seasonal chipstands; An outdoor commercial patio; A seasonal garden centre in a parking lot; A seasonal dome over an existing outdoor field or court; A temporary building or structure if it is: i. part of a special event or construction purposes on the lot; ii. a garden suite; iii. used as an office for the sale of residential lots or dwelling units and does not exceed a gross floor area of 100 square metres; and (k) Alterations to a building where: i. Dwelling units are added to the building and: After the alteration the building contains no more than three dwelling units; and, After the alteration no new parking spaces have been added; ii. The usability of a commercial or industrial use is not substantially increased. REPLACE OR REBUILD 7. Despite Sections 4 to 6, any development subject to site plan control that is damaged or destroyed by fire or natural hazard may be replaced or rebuilt without the need for site plan approval if it is within the same building envelope that existed before the damages occurred, the use remains the same and no new dwelling and rooming units are added. REQUIREMENT FOR SITE PLAN APPROVAL PRE- CONSULTATION 8. Prior to the submission of any application for site plan control approval, the owner shall formally consult with the Township, or their designate, for the purposes of identifying the need for and scope of any information and material necessary for consideration of the site plan control application. CONSULTATION WITH UPPER-TIER 9. The Township shall not approve any application for site plan control approval until the United Counties of Prescott and Russell has been advised of the proposed development and afforded a reasonable opportunity to require the owner of the land to: a. provide to the satisfaction of and at no expense to the United Counties of Prescott and Russell any or all of the following: i. subject to subsection 41 (9) of the Planning Act, widenings of highways that are under the jurisdiction of the United Counties of Prescott and Russell and that abut on the land; 94

105 By-Law Page 4 of 6 ii. subject to the Public Transportation and Highway Improvement Act, where the land abuts a highway under the jurisdiction of the United Counties of Prescott and Russell, facilities to provide access to and from the land such as access ramps and curbings and traffic direction signs; iii. where the land abuts a highway under the jurisdiction of the United Counties of Prescott and Russell, off-street vehicular loading and parking facilities, either covered or uncovered, access driveways, including driveways for emergency vehicles, and the surfacing of such areas and driveways; iv. where the land abuts a highway under the jurisdiction of the United Counties of Prescott and Russell, grading or alteration in elevation or contour of the land in relation to the elevation of the highway and provision for the disposal of storm and surface water from the land; v. where the land abuts a highway under the jurisdiction of the United Counties of Prescott and Russell, facilities designed to have regard for accessibility for persons with disabilities; b. enter into one or more agreements with the United Counties of Prescott and Russell dealing with and ensuring the provision of any or all of the facilities, works or matters mentioned in Clause (a) or (c) and the maintenance thereof at the sole risk and expense of the owner, including the removal of snow from access ramps and driveways and parking and loading areas; and c. subject to subsection 41 (9.1) of the Planning Act, convey part of the land to the United Counties of Prescott and Russell to the satisfaction of and at no expense to the municipality for a public transit right of way. DRAWINGS 10. For all lands subject to site plan control approval the Owner must submit, for review and approval of the Township, plans, drawings, reports and/or information, pursuant to subsection 41(4) of the Planning Act, the Township s Official Plan, the Township s Site Plan & Subdivision Design Guidelines Manual, the United Counties of Prescott and Russell Official Plan and the following: a. drawings bearing a drawing number, date or date of revision and drawn to scale; b. drawings showing the location of all buildings and structures to be erected and the location of all facilities and works; and c. drawings showing plan, elevation and cross-section views for each building to be erected, which drawings are sufficient to display: i. the massing and conceptual design of the proposed building; ii. the relationship of the proposed building to adjacent buildings, streets and exterior areas to which members of the public have access; iii. the provision of interior walkways, stairs, elevators and escalators to which members of the public have access from the streets, open spaces and interior walkways in adjacent buildings; iv. exterior design matters relating to the materials, patterns and colours of all building exteriors, including roofs; the location, size and type of all exterior building signage and lighting as per the dark skies policies set out in the United Counties of Prescott and Russell Official Plan; and any sustainable design features to be incorporated, such as green roofs or walls; v. the treatment of the public realm; and the sustainable design elements on any adjoining road under the County or township's jurisdiction, including without limitation trees, shrubs, hedges, plantings or other ground cover, permeable paving materials, street furniture, curb ramps, waste and recycling containers and bicycle parking facilities; and vi. facilities designed to have regard for accessibility for persons with disabilities. 95

106 By-Law Page 5 of The following matters relating to buildings described in Clause 10(c) are not subject to site plan control: a. interior design; b. the layout of interior areas, excluding interior walkways, stairs, elevators and escalators referred to in Clause 10(c)(iii); and c. the manner of construction and standards for construction. PROVISION AND MAINTENANCE OF FACILITIES 12. As a condition to the approval of the plans and drawings referred to in subsection 41(4) of the Planning Act, the Owner of the land shall hereby: a. provide at no expense to the Township the facilities, works or matters mentioned in subsection 41(7) of the Planning Act approved in accordance with Section 41 of the Planning Act and shown on the approved plans and drawings and in the Site Plan Control Agreement; and b. maintain at the sole risk and expense of the Owner the facilities or works mentioned in paragraph 2, 3, 4, 5, 6, 7, 8 and 9 of Clause 41(7)(a) of the Planning Act and shown on the approved plans and drawings in the Site Plan Control Agreement, approved in accordance with Section 41 of the Planning Act, including the removal of snow from access ramps and driveways, parking and loading areas and walkways. REGISTRATION OF AGREEMENTS 13. Any Site Plan Control Agreement entered into pursuant to Section 41 of the Planning Act shall be registered against the title of the land to which it applies. 14. No building permit shall be issued until the Owner has received approval from the Township pursuant to Section 41 of the Planning Act. 15. The Mayor and the Clerk of the Township of Champlain are authorized to execute any agreement required pursuant to this by-law and affix the corporate seal. FAILURE TO ENTER INTO AGREEMENT 16. Every person who undertakes any development in the site plan control area designated by this by-law without entering into one or more agreements with the Township that deal with or ensure the provision or maintenance of any of the facilities, works or matters that the person is required by the Township to enter into under that subsection as a condition to the approval of plans and drawings in accordance with Section 41 is, pursuant to Section 67 of the Planning Act, guilty of contravening Section 41 of the Planning Act. DEVLOPEMNT WITHOUT APPROVED PLANS 17. Every person who, without having plans or drawings approved in accordance with Section 41 of the Planning Act, undertakes any development in the site plan control area designated by this by law is pursuant to Section 67 of the Planning Act, guilty of contravening Section 41 of the Planning Act. FAILURE TO PROVIDE OR MAINTAIN FACILITIES 18. Every person who undertakes any development in the site plan control area designated by this by-law without providing or maintaining any of the facilities, works or matters that are mentioned in Clause 41(7)(a) of the Planning Act and that are required by the Township as a condition to the approval of plans and drawings in accordance with Section 41, is pursuant to Section 67 of the Planning Act, guilty of contravening Section 96

107 By-Law Page 6 of 6 41 of the Planning Act. The Township may also apply section 446 of the Municipal Act to any requirements made under Clauses 41(7)(a) and 41(7)(b) and to any requirements made under an agreement entered into under 7(c) or (c.1) of the Planning Act. PENALTY UPON CONVICTION 19. Every person who is convicted of an offence under Section 41 of the Planning Act is liable to fine or penalty prescribed by Section 67 of the Planning Act. MINOR DEVIATIONS 20. Minor deviations to a development which has received site plan control approval may take place without further approval where written permission is provided by the Chief Administrative Officer based on the recommendation of the Chief Building Official and the Director of Public Works. 21. Where subject to Site Plan Control, the signing of a site plan agreement is mandatory prior to the issuance of a construction permit. Exceptions to the construction permit issuance procedure may be allowed by the Chief Administrative Officer. REPEAL 22. By-law Number entitled Site Plan Control Area By-law of The Township of Champlain and By-law Number being a By-law to amend By-law Number are hereby repealed. 23. Plans, drawings, agreements or other matters approved under Section 41 of the Planning Act by a former municipality shall hereafter be continued, enforced and deemed to have been approved or executed under this by-law. SHORT TITLE 24. This by-law may be cited as the Site Plan Control By-law. FORCE AND EFFECT 25. This by-law shall come into force and effect on the date of its passing by the Council of the Corporation of the Township of Champlain. READ a first, second and third time and duly enacted this th day of, Gary J. Barton, Mayor Seal Alison Collard, Clerk 97

108 THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN BY-LAW NO BEING A BY-LAW TO AMEND BY-LAW NO WHEREAS By-Law no regulates the use of land, and the use and erection of buildings and structures within the Township of Champlain; AND WHEREAS the Council of the Corporation of The Township of Champlain has initiated a review of Zoning By-law No , in order to conform with the Official Plan of the United Counties of Prescott and Russell and with the Official Plan of the Urban Areas of the Township of Champlain; AND WHEREAS the Council of the Corporation of The Township of Champlain deems it advisable to amend By-law No as hereinafter set forth; NOW THEREFORE, the Council of the Corporation of the Township of Champlain enacts as follows: 1. Section 2 of said By-law No is amended as follows: a) by adding the following definitions in alphabetical order: (i) (ii) Dwelling, Accessory Second Unit shall mean a selfcontained dwelling unit, as defined herein, which is located within and subordinate to a single detached dwelling, duplex, semi-detached dwelling or row house dwelling or which is located within a building ancillary to a dwelling, as defined herein. An accessory second unit shall contain a private full kitchen (stove, fridge and sink), bathroom facilities and sleeping areas. Parking, Tandem shall mean the arrangement of two parking spaces such that it is necessary to traverse one space to gain vehicular access to the other from a public lane or street. 2. Section 3 of said By-law No is amended as follows: a) by adding the following text after subsection 3.1: Accessory Second Dwelling Units Where an accessory second dwelling unit is permitted in any detached, semi-detached, row house, or duplex dwelling, in any zone that permits any one or more of these dwelling types provided: a) An accessory second dwelling unit shall not be located in a FP Zone, in a RLS Zone, in a boat house, within 30 metres of waterbodies, in a Natural or Man-Made Hazard Area as identified on Schedules B and C of the United Counties of Prescott and Russell Official Plan and in the 300 metres Separation Distances of Ivaco Rolling Mills Ivaco as identified on Schedule A of the United Counties of Prescott and Russell Official Plan. b) An accessory second dwelling unit shall not be located on lots with legal non-conforming uses. c) An accessory second dwelling unit may be located on lots with non-conforming zone provisions if approved through a minor variance. 98

109 d) A maximum of one accessory second dwelling unit is permitted within a single detached dwelling, semidetached dwelling, duplex dwelling or row house, if no building or structure ancillary to the single detached dwelling, semi-detached dwelling, duplex dwelling or row house contains an accessory second unit. e) A maximum of one accessory second dwelling unit is permitted within in a building or structure ancillary to a single detached dwelling, semi-detached dwelling or row house, if the single detached dwelling, semi-detached dwelling or row house, does not contain an accessory second unit. f) The building or structure ancillary to the residential use, which contains the accessory second dwelling unit, shall comply with the provisions of this By-law for accessory buildings and structures. g) It is not a stand-alone, principal unit capable of being severed. h) It must be located on the same lot as its principal dwelling unit. i) The principal and accessory second dwelling unit must share the yards provided for the principal dwelling unit, and no new driveway may be created, except in the case of corner lots. j) One (1) parking space shall be provided for the accessory second dwelling unit, in addition to the parking spaces required for the principal dwelling, in accordance with the relevant zoning provisions governing parking. The required parking space for a accessory second dwelling unit may be stacked in tandem behind the required parking space of the principal dwelling unit; however the creation of the accessory second dwelling unit must not eliminate a required parking space for the principal dwelling unit. k) Where an attached garage is converted to create the accessory second dwelling unit or a portion of the secondary dwelling unit, such attached garage is included in the calculation of the gross floor area of the dwelling. l) A secondary dwelling unit located on a lot with an area of less than 0.8 hectares shall require an evaluation of off-site water quality impacts and any required additional septic system loading and shall receive site plan approval pursuant to Section 41 of the Planning Act. m) Where a secondary dwelling unit is located on a lot, neither a garden suite nor any rooming units are permitted on that lot. n) A building permit is obtained prior to the establishment of an accessory second dwelling unit and the secondary dwelling unit complies with the Ontario Building Code and Ontario Fire Code. 99

110 3. Subsection 3.17 of said By-law No is amended as follows: a) by adding the following text after Dwelling Unit : Secondary Dwelling Unit 1.0 additional parking space which may be a tandem parking space 4. The By-law shall become effective on the date of passing hereof, subject to the provisions of Section 34 (21) of the Planning Act, R.S.O. 1990, as amended. READ a first, second and third time and duly adopted this 13 th day of February, Gary J. Barton, Mayor SEAL Alison Collard, Clerk 100

111 THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN BY-LAW NO BEING A BY-LAW TO AMEND BY-LAW NO WHEREAS By-Law no regulates the use of land, and the use and erection of buildings and structures within the Township of Champlain; AND WHEREAS the Council of the Corporation of The Township of Champlain has received a request to amend By-law No , to rezone the property described as L Part of Lot 106, Plan M-100 on Ritchance Road, in the Township of Champlain; AND WHEREAS the Council of the Corporation of The Township of Champlain deems it advisable to amend By-law No as hereinafter set forth; NOW THEREFORE, the Council of the Corporation of the Township of Champlain enacts as follows: 1. The area affected by this By-law is located on Part of Lot 106, Plan M-100 in the former Township of Longueuil, municipally known as 2761 Ritchance Road with Roll Number , now in the Township of Champlain as indicated by the black outline on Schedule A attached hereto and forming part of this By-law. 2. By-Law No is hereby amended as follows: a) That the following be added to the end of Section 10.1 c) Special Exception Zones: (xxxi) A-31 Part of Lot 106, Plan M-100, Ritchance Road, Longueuil Notwithstanding the provisions of this By-law to the contrary, on lands zoned A-31, all residential uses and associated accessory residential uses shall be prohibited. The minimum lot frontage is reduced to 55 metres and the minimum lot area is reduced to 19 hectares for an agricultural use. (xxxii) A-32 Part of Lot 106, Plan M-100, 2761 Ritchance Road, Longueuil Notwithstanding the provisions of this By-law to the contrary, on lands zoned A-32, agricultural uses shall be prohibited. The height of the existing metal clad machinery shed is permitted to be 5.5 metres. The total lot coverage of all accessory buildings and structures excluding swimming pools is permitted to exceed the lot coverage of the dwelling on the lot, to a total maximum lot coverage area of m 2 for all existing accessory building and structures. b) By-Law No is hereby amended as follows: (i) The area shown on Schedule A Page 2 to this By-law indicated as the severed lot A shall henceforth be zoned A-31; (ii) The area shown on Schedule A Page 2 to this By-law indicated as the retained lot B shall henceforth be zoned A-32. c) Schedule A of By-Law No is hereby amended in accordance with the provisions of this By-law. 101

112 3. The By-law shall become effective on the date of passing hereof, subject to the provisions of Section 34 (21) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 13 th day of February, Gary J. Barton, Mayor SEAL Alison Collard, Clerk 102

113 ANNEXE «A» / SCHEDULE A Page 1 de / from (A) à / to (A-31 et / and A-32) Terrains(s) affecté(s) par ce Règlement de zonage Area(s) affected by this by-law Changement de zonage /Zone change de / from (A) à / to (A-31 et / and A-32) Certification d'authenticité Certificate of Authentification Ceci constitue l Annexe «A» du Règlement de zonage n o adopté le This is Schedule A to Zoning By-Law No , passed the day of, Plan Annexe «A» du règlement n o Schedule A to By-Law No Partie du lot 106, Plan M-100, 2761, chemin Ritchance Part of Lot 106, Plan M-100, 2761 Ritchance Road Canton de Champlain, Secteur électoral de Longueuil Township of Champlain, Longueuil Ward Préparé par / prepared by Canton de Champlain Township 5 février 2018 / February 5 th, 2018 Pas à l échelle/not to scale Gary J. Barton, Maire / Mayor Alison Collard, Greffière / Clerk 103

114 ANNEXE «A» / SCHEDULE A Page 2 104

115 THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN BY-LAW NO BEING A BY-LAW TO AMEND BY-LAW NO WHEREAS By-Law no regulates the use of land, and the use and erection of buildings and structures within the Township of Champlain; AND WHEREAS the Council of the Corporation of The Township of Champlain has received a request to amend By-law No , to rezone the property described as Lot 71 N.S. Higginson Street and Lots 44, 45 and 46 W.S. Stanley Avenue, Plan 35, more specifically Part 1 of Plan 46R-7575 on Higginson Street, in the Township of Champlain; AND WHEREAS the Council of the Corporation of The Township of Champlain deems it advisable to amend By-law No as hereinafter set forth; NOW THEREFORE, the Council of the Corporation of the Township of Champlain enacts as follows: 1. The area affected by this By-law is located on Lot 71 N.S. Higginson Street and Lots 44, 45 and 46 W.S. Stanley Avenue, Plan 35, more specifically Part 1 of Plan 46R-7575 in the former Town of Vankleek Hill, municipally known as 159 Higginson Street with Roll Number , now in the Township of Champlain as indicated by the black outline on Schedule A attached hereto and forming part of this By-law. 2. By-Law No is hereby amended as follows: a) That Section 5.3 (c)(v) be deleted and replaced by the following: (v) R3-5 Part of Lot 71 North side Higginson Street Registered Plan 35 Notwithstanding the provisions of this By-law to the contrary, on lands zoned R3-5, the number of parking spaces required for a building containing 19 to 24 dwelling units shall be a minimum of 38 parking spaces. b) That the following be added to the end of Section 5.2 c) Special Exception Zones: (x) R2-10 Lots 44, 45 and 46 and Part of Lot 71, Plan 35 Notwithstanding the provisions of this By-law to the contrary, on lands zoned R2-10, the minimum required exterior side yard shall be 4.0 metres and, an in ground pool and a gazebo shall be allowed to exist as accessory uses without a dwelling on the same lot. c) By-Law No is hereby amended as follows: (i) The area shown on Schedule A to this By-law indicated shall henceforth be zoned R2-10. d) Schedule D of By-Law No is hereby amended in accordance with the provisions of this By-law. 3. The By-law shall become effective on the date of passing hereof, subject to the provisions of Section 34 (21) of the Planning Act, R.S.O. 1990, as amended. READ a first and second time this 13 th day of February, Gary J. Barton, Mayor SEAL Alison Collard, Clerk 105

116 ANNEXE «A» / SCHEDULE A Page 1 de / from (R3-5) à / to (R2-10) Terrains(s) affecté(s) par ce Règlement de zonage Area(s) affected by this by-law Changement de zonage /Zone change de / from (R3-5) à / to (R2-10) Certification d'authenticité Certificate of Authentification Ceci constitue l Annexe «A» du Règlement de zonage n o adopté le This is Schedule A to Zoning By-Law No , passed the day of, Pas à l échelle/not to scale Plan Annexe «A» du règlement n o Schedule A to By-Law No Lot 71 N.S. rue Higginson et les lots 44, 45 et 46 W.S. avenue Stanley, Plan enregistré 35, plus précisément la partie 1 du plan 46R-7575, 159, rue Higginson. Lot 71 N.S. Higginson Street and Lots 44, 45 and 46 W.S. Stanley Avenue, Plan 35, more specifically Part 1 of Plan 46R-7575, 159 Higginson Street. Canton de Champlain, Secteur électoral de Vankleek Hill Township of Champlain, Vankleek Hill Ward Préparé par / prepared by Canton de Champlain Township 5 février 2018 / February 5 th, 2018 Gary J. Barton, Maire / Mayor Alison Collard, Greffière / Clerk 106

117 THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN BY-LAW NUMBER BEING A BY-LAW TO AUTHORIZE THE ENTERING INTO AN ENCROACHMENT AGREEMENT WITH BENOIT LORTIE REFERENCE: Sections 8 and 9 of the Municipal Act, S.O. 2001; WHEREAS Section 8 of the Municipal Act states that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; WHEREAS By-Law Number , being a by-law of The Corporation of the Township of Champlain, regulates the encroachment of buildings and structures onto municipal streets; AND WHEREAS the owner of the land known as 51 Water Street requested a survey plan to illustrate the property boundaries and location of buildings; AND WHEREAS the said survey plan shows that the boathouse is partially located within the right-of-way of Water Street; AND WHEREAS the applicant and current owner, being Mr. Benoit Lortie, is agreeable that this encroachment be registered in the Registry Office of the Registry Division for the County of Prescott and Russell; NOW THEREFORE the Council of The Corporation of the Township of Champlain hereby enacts as follows: 1. THAT a permanent encroachment be and is hereby granted to the owner of lands described as Part of PIN , being Part of Water Street, Registered Plan Number 15, formerly in the Village of L Orignal, now in the Township of Champlain, in the County of Prescott, designated as Part 5 on Plan 46R THAT the permanent encroachment, as permitted under Paragraph 1 of this By- Law, shall be for the sole purpose of a boathouse as shown on Part 5 of the reference plan 46R-7791, which encroachment shall be allowed onto the Municipal Road known as Water Street. 3. THAT the Council of The Corporation of the Township of Champlain hereby authorizes the entering into an Encroachment Agreement with Benoit Lortie, the said Agreement being more particularly identified as Schedule A attached hereto and forming part of this By-Law. 4. THAT the Mayor and Clerk be and they are hereby authorized to execute all documents, as recommended by counsel, in order to give effect to these presents READ a first, second and third time and duly enacted this 13 th day of February, Seal Gary J. Barton, Mayor Alison Collard, Clerk 107

118 ENCROACHMENT AGREEMENT for the property commonly known as municipal address 51 Water, L Orignal, Ontario. This Agreement is made in duplicate this day of February, BETWEEN: AND: THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN, (the Township ), a Municipal Corporation in the County of Prescott, the Party of the First Part Benoit Lortie (the Property Owner ) the Party of the Second Part WHEREAS: 1. The Township is the owner of certain lands and premises being Part of PIN being part of Water Street, Registered Plan Number 15, formerly in the Village of L Orignal, now in the Township of Champlain, in the County of Prescott, designated as Part 5 on Plan 46R The Property Owner is the owner of the property at 51 Water, L Orignal, PIN ; Lot 2 on the West side of Water Street, registered Plan Number 15, formerly in the Village of L Orignal, now in the Township of Champlain, in the County of Prescott, designated as Parts 3 and 4 on Plan 46R7791; Subject to an easement over that portion of the said lot 2 designated as part 4 on Plan 46R- 7791; as set out in Instrument Number R5056; 3. Part 5 on Reference Plan 46R-7791 was created to describe that portion of Water Street on which the Property Owner s boathouse is located. 4. The Township has agreed that the encroachment of the boathouse as shown on Part 5 of Reference Plan 46R-7791 will be permitted to remain, only in accordance with this Agreement

119 NOW THEREFORE this Agreement Witnesseth that in consideration of the sum of two ($2.00) Dollars, the receipt of which is hereby acknowledged, the parties agree as follow: 5. The existing boat house owned by the Property Owner, may continue to encroach on the portion of land being owned by the Township. 6. The encroachment of the said boathouse onto Part 5 shall be permitted until the said boathouse is demolished, removed or replaced. At that time, any right of the Property Owner to the encroachment shall cease. 7. The Property Owner agrees not to make or cause to be made, any alteration or improvements by way of enlargement, to the said encroachment without the prior written consent of the Township. 8. The Property Owner shall maintain the encroachment throughout the term of the Agreement and keep the same in a good state of repair and in a safe condition at the Property Owner s sole expense and cost. 9. If the Property Owner fails to meet the obligations stipulated in Article 8 of this Agreement, the Township may cause the required work to be done and may charge the costs thereof to the Property Owner, and the Township may recover such costs from the Property Owner in like manner as taxes that are due and payable. 10. The Property Owner hereby covenants and agrees that he shall maintain, throughout the term of this Agreement, insurance coverage with coverage for bodily injury and property damage on an occurrence basis which will be included in his insurance policy for the building and land located at 51 Water Street. The Township shall be named as an additional insured on the said policy and a copy of the insurance certificate shall be provided to the Township as evidence of such insurance. 11. The Property Owner hereby covenants and agrees to indemnify and save the Township harmless against all manner of actions, causes of action, claims, demands, losses, costs, damages and expenses of whatever kind or nature that 2 109

120 may be suffered by or occasioned to the Township in any manner whatsoever, by reason of existence of the encroachment and projections therefrom. 12. In the event that the Township at any time requires for any road improvements the removal of the Encroachments or the termination of this Agreement, the Owner shall, at the Owner s sole cost and expense, remove the Encroachments herein upon six (6) months notice in writing from the Township to do so, and shall not make any claim against the Township on account of such removal, and shall replace and restore the entire lands hereunto to a safe and proper condition, to the satisfaction of the Township. If the Owner neglects, refuses or fails to do so within the term specified in the notice, then the Township may remove all installations and restore the Encroachment Area to a safe and proper condition, and may charge the costs thereof to the Owner, and the Township may recover such costs from the Owner in like manner as taxes that are due and payable. 13. Service of the notice may be made by delivering it to the Owner personally, or by mailing it, post-paid and registered, to the last known address of the Owner, and in the case of service by registered letter shall be deemed to have been received on the seventh day following its mailing. 14. Nothing herein contained shall be construed as giving the Property Owner anything more than permission for the encroachment and such permission does not give to the Property Owner any easement, title, right or interest in the Township s land. 15. Should any of the terms of this Agreement be found to be illegal, unenforceable or ultra vires by a court of competent jurisdiction, then those terms so found shall be severable from this Agreement and the remaining terms herein shall continue in full force and effect. 16. This Agreement shall enure to the benefit of and be binding upon all heirs, executors, administrators, successors and assigns of the parties hereto respectively. 17. This Agreement shall be governed by and construed in accordance with the laws of the Province of Ontario and the laws of Canada applicable therein

121 IN WITNESS WHEREOF the parties have duly caused this Agreement to be executed. CORPORATION OF THE TOWNSHIP OF CHAMPLAIN Per Gary J. Barton, Mayor Alison Collard, Clerk SIGNED, SEALED AND DELIVERED Witness Benoit Lortie, Property Owner 4 111

122 THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN BY-LAW NUMBER BEING A BY-LAW to establish within the territorial limits of the Township of Champlain an area of site plan control and to exempt certain classes of development from approval of plans and drawings. REFERENCE: The Planning Act, R.S.O. 1990, Chap. P. 13, Section 41, as amended WHEREAS Section 41 of the Planning Act provides that, where in an official plan an area is shown or described as a proposed site plan control area, the council of the local municipality in which the proposed area is situated may, by by-law, designate the whole or any part of such area as a site plan control area; AND WHEREAS the Official Plan of the United Counties of Prescott and Russell describes the entire geographical area of the United Counties of Prescott and Russell as a Site Plan Control Area pursuant to the provisions of Section 41 of the Planning Act; AND WHEREAS Section 41 of the Planning Act provides that no person shall undertake any development in an area designated under a by-law passed under that section without first having received approval; AND WHEREAS Section 41 of the Planning Act provides that the Council of the Township of Champlain may define any class or classes of development that may be undertaken without the approval of plans and drawings otherwise required; AND WHEREAS the Council of the Township of Champlain deems it advisable and necessary to revise By-law , as amended; NOW THEREFORE the Council of The Corporation of the Township of Champlain enacts as follows: TITLE 1. This by-law shall be cited as the Site Plan Control Area By-law of The Township of Champlain. DEFINITONS 2. In this by-law the following definitions shall apply: (a) (b) (c) (d) (e) Building By-law means any by-law of the Township passed pursuant to the Building Code Act; Building Permit means any permit required by the Building By-law; Chief Building Official means the officer or employee of the Township charged with the duty of enforcing the provisions of this By-law; Council means the Council of The Corporation of the Township of Champlain; Development means development as defined by Section 41 of the Planning Act, and includes redevelopment meaning the removal in whole or in part of one or more buildings or structures from land and the construction, erection or placing of one or more buildings or structure thereon and shall not include the placement of a portable classroom on a school site of a district school board if the school site was in existence on January 1,

123 By-Law Page 2 of 6 (f) (g) (h) (i) (j) Dwelling Unit means a residential unit that: i. Consists of a self-contained set of rooms located in a building or structure; ii. Is used or intended for use as a residential premises; iii. Contains kitchen and bathroom facilities that are intended for the use of the unit only; and iv. Is not an accessory second dwelling unit, mobile home or any vehicle. Erect means the carrying out of any activity within the meaning of development herein; Farm Development means the construction, erection, placing or alteration of one or more buildings used exclusively by farming operations for agricultural uses, and shall include the residence of the farm operator and a temporary dwelling for seasonal labour, but shall not include secondary agricultural uses, veterinarian clinics, kennels, or agricultural-related commercial and industrial uses; Owner means an owner of land whose interest in the land is defined and whose name is specified in an instrument in the proper Registry or Land titles Office and includes a corporate owner or partnership; Site Plan Control Agreement means an agreement entered into between The Corporation of the Township of Champlain and the Owner outlining the terms and conditions of the development and the approved plans and drawings as provided under Section 41(7)(c) of the Planning Act; 3. Where a word or term used in this by-law is not defined, the word or term has the same meaning as defined under Section 2 of the Township of Champlain By-law No , as amended from time to time. SITE PLAN CONTROL AREA 4. The whole of the area located within the entire geographic limits of The Corporation of the Township of Champlain is hereby designated as a site plan control area pursuant to subsection 41 (2) of the Planning Act. 5. The approval of plans and drawings in accordance with subsection 41 (4) of the Planning Act is required before development is undertaken within the area described in Clause 4, unless otherwise exempt from approval as set out in this by-law. EXEMPT CLASSES OF DEVELOPMENT 6. The following classes of development may be undertaken without the approval of plans and drawings otherwise required under subsection 41(4) or (5) of the Planning Act, and this by-law does not apply to such classes: (a) (b) A building or structure which is constructed, erected or placed on a freehold lot for the purpose of a single detached dwelling unit or a semi-detached dwelling unit or a duplex dwelling unit, except an Accessory Second Dwelling Unit located on a lot of an area of less than 0.8 hectares that requires the use of a septic tank and well, and except where the approval of plans or drawings is required as a condition of provisional consent or a condition of a Minor Variance decision; An addition or alteration to a building or structure mentioned in Clause (a) except an Accessory Second Dwelling Unit located on a lot of an area of less than 0.8 hectares that requires the use of a septic tank and well, and except where the approval of plans or drawings is required as a condition of provisional consent or a condition of a Minor Variance decision; 113

124 By-Law Page 3 of 6 (c) (d) (e) (f) (g) (h) (i) (j) A rowhouse dwelling unit approved through a plan of subdivision; Building or structure accessory to a building or structure mentioned in Clauses (a) and (c); Farm Development as defined herein; Recurrent temporary seasonal chipstands; An outdoor commercial patio; A seasonal garden centre in a parking lot; A seasonal dome over an existing outdoor field or court; A temporary building or structure if it is: i. part of a special event or construction purposes on the lot; ii. a garden suite; iii. used as an office for the sale of residential lots or dwelling units and does not exceed a gross floor area of 100 square metres; and (k) Alterations to a building where: i. Dwelling units are added to the building and: After the alteration the building contains no more than three dwelling units; and, After the alteration no new parking spaces have been added; ii. The usability of a commercial or industrial use is not substantially increased. REPLACE OR REBUILD 7. Despite Sections 4 to 6, any development subject to site plan control that is damaged or destroyed by fire or natural hazard may be replaced or rebuilt without the need for site plan approval if it is within the same building envelope that existed before the damages occurred, the use remains the same and no new dwelling and rooming units are added. REQUIREMENT FOR SITE PLAN APPROVAL PRE- CONSULTATION 8. Prior to the submission of any application for site plan control approval, the owner shall formally consult with the Township, or their designate, for the purposes of identifying the need for and scope of any information and material necessary for consideration of the site plan control application. CONSULTATION WITH UPPER-TIER 9. The Township shall not approve any application for site plan control approval until the United Counties of Prescott and Russell has been advised of the proposed development and afforded a reasonable opportunity to require the owner of the land to: a. provide to the satisfaction of and at no expense to the United Counties of Prescott and Russell any or all of the following: i. subject to subsection 41 (9) of the Planning Act, widenings of highways that are under the jurisdiction of the United Counties of Prescott and Russell and that abut on the land; 114

125 By-Law Page 4 of 6 ii. subject to the Public Transportation and Highway Improvement Act, where the land abuts a highway under the jurisdiction of the United Counties of Prescott and Russell, facilities to provide access to and from the land such as access ramps and curbings and traffic direction signs; iii. where the land abuts a highway under the jurisdiction of the United Counties of Prescott and Russell, off-street vehicular loading and parking facilities, either covered or uncovered, access driveways, including driveways for emergency vehicles, and the surfacing of such areas and driveways; iv. where the land abuts a highway under the jurisdiction of the United Counties of Prescott and Russell, grading or alteration in elevation or contour of the land in relation to the elevation of the highway and provision for the disposal of storm and surface water from the land; v. where the land abuts a highway under the jurisdiction of the United Counties of Prescott and Russell, facilities designed to have regard for accessibility for persons with disabilities; b. enter into one or more agreements with the United Counties of Prescott and Russell dealing with and ensuring the provision of any or all of the facilities, works or matters mentioned in Clause (a) or (c) and the maintenance thereof at the sole risk and expense of the owner, including the removal of snow from access ramps and driveways and parking and loading areas; and c. subject to subsection 41 (9.1) of the Planning Act, convey part of the land to the United Counties of Prescott and Russell to the satisfaction of and at no expense to the municipality for a public transit right of way. DRAWINGS 10. For all lands subject to site plan control approval the Owner must submit, for review and approval of the Township, plans, drawings, reports and/or information, pursuant to subsection 41(4) of the Planning Act, the Township s Official Plan, the Township s Site Plan & Subdivision Design Guidelines Manual, the United Counties of Prescott and Russell Official Plan and the following: a. drawings bearing a drawing number, date or date of revision and drawn to scale; b. drawings showing the location of all buildings and structures to be erected and the location of all facilities and works; and c. drawings showing plan, elevation and cross-section views for each building to be erected, which drawings are sufficient to display: i. the massing and conceptual design of the proposed building; ii. the relationship of the proposed building to adjacent buildings, streets and exterior areas to which members of the public have access; iii. the provision of interior walkways, stairs, elevators and escalators to which members of the public have access from the streets, open spaces and interior walkways in adjacent buildings; iv. exterior design matters relating to the materials, patterns and colours of all building exteriors, including roofs; the location, size and type of all exterior building signage and lighting as per the dark skies policies set out in the United Counties of Prescott and Russell Official Plan; and any sustainable design features to be incorporated, such as green roofs or walls; v. the treatment of the public realm; and the sustainable design elements on any adjoining road under the County or township's jurisdiction, including without limitation trees, shrubs, hedges, plantings or other ground cover, permeable paving materials, street furniture, curb ramps, waste and recycling containers and bicycle parking facilities; and vi. facilities designed to have regard for accessibility for persons with disabilities. 115

126 By-Law Page 5 of The following matters relating to buildings described in Clause 10(c) are not subject to site plan control: a. interior design; b. the layout of interior areas, excluding interior walkways, stairs, elevators and escalators referred to in Clause 10(c)(iii); and c. the manner of construction and standards for construction. PROVISION AND MAINTENANCE OF FACILITIES 12. As a condition to the approval of the plans and drawings referred to in subsection 41(4) of the Planning Act, the Owner of the land shall hereby: a. provide at no expense to the Township the facilities, works or matters mentioned in subsection 41(7) of the Planning Act approved in accordance with Section 41 of the Planning Act and shown on the approved plans and drawings and in the Site Plan Control Agreement; and b. maintain at the sole risk and expense of the Owner the facilities or works mentioned in paragraph 2, 3, 4, 5, 6, 7, 8 and 9 of Clause 41(7)(a) of the Planning Act and shown on the approved plans and drawings in the Site Plan Control Agreement, approved in accordance with Section 41 of the Planning Act, including the removal of snow from access ramps and driveways, parking and loading areas and walkways. REGISTRATION OF AGREEMENTS 13. Any Site Plan Control Agreement entered into pursuant to Section 41 of the Planning Act shall be registered against the title of the land to which it applies. 14. No building permit shall be issued until the Owner has received approval from the Township pursuant to Section 41 of the Planning Act. 15. The Mayor and the Clerk of the Township of Champlain are authorized to execute any agreement required pursuant to this by-law and affix the corporate seal. FAILURE TO ENTER INTO AGREEMENT 16. Every person who undertakes any development in the site plan control area designated by this by-law without entering into one or more agreements with the Township that deal with or ensure the provision or maintenance of any of the facilities, works or matters that the person is required by the Township to enter into under that subsection as a condition to the approval of plans and drawings in accordance with Section 41 is, pursuant to Section 67 of the Planning Act, guilty of contravening Section 41 of the Planning Act. DEVLOPEMNT WITHOUT APPROVED PLANS 17. Every person who, without having plans or drawings approved in accordance with Section 41 of the Planning Act, undertakes any development in the site plan control area designated by this by law is pursuant to Section 67 of the Planning Act, guilty of contravening Section 41 of the Planning Act. FAILURE TO PROVIDE OR MAINTAIN FACILITIES 18. Every person who undertakes any development in the site plan control area designated by this by-law without providing or maintaining any of the facilities, works or matters that are mentioned in Clause 41(7)(a) of the Planning Act and that are required by the Township as a condition to the approval of plans and drawings in accordance with Section 41, is pursuant to Section 67 of the Planning Act, guilty of contravening Section 116

127 By-Law Page 6 of 6 41 of the Planning Act. The Township may also apply section 446 of the Municipal Act to any requirements made under Clauses 41(7)(a) and 41(7)(b) and to any requirements made under an agreement entered into under 7(c) or (c.1) of the Planning Act. PENALTY UPON CONVICTION 19. Every person who is convicted of an offence under Section 41 of the Planning Act is liable to fine or penalty prescribed by Section 67 of the Planning Act. MINOR DEVIATIONS 20. Minor deviations to a development which has received site plan control approval may take place without further approval where written permission is provided by the Chief Administrative Officer based on the recommendation of the Chief Building Official and the Director of Public Works. 21. Where subject to Site Plan Control, the signing of a site plan agreement is mandatory prior to the issuance of a construction permit. Exceptions to the construction permit issuance procedure may be allowed by the Chief Administrative Officer. REPEAL 22. By-law Number entitled Site Plan Control Area By-law of The Township of Champlain and By-law Number being a By-law to amend By-law Number are hereby repealed. 23. Plans, drawings, agreements or other matters approved under Section 41 of the Planning Act by a former municipality shall hereafter be continued, enforced and deemed to have been approved or executed under this by-law. SHORT TITLE 24. This by-law may be cited as the Site Plan Control By-law. FORCE AND EFFECT 25. This by-law shall come into force and effect on the date of its passing by the Council of the Corporation of the Township of Champlain. READ a first, second and third time and duly enacted this th day of, Gary J. Barton, Mayor Seal Alison Collard, Clerk 117

128 Township of Champlain Memorandum To: From: Mayor & Members of Council Paula Knudsen, Chief Administrative Officer Date: February 7 th, 2018 Re: Amending Agreements The Township applied for an extension for the approved grant under the Rural Economic Development Program (RED) for the redevelopment of our website as the timeline was too restrictive. Our request has been approved and a By-Law and Amending Agreement are included in the agenda for approval. In early January the federal government approved a program extension to the Clean Water and Wastewater Fund up to March 31, A By-Law and Transfer Payment Agreement Amendment are included in the agenda for approval in order to support eligible costs up to the new program end date. Respectfully submitted, Paula Knudsen Chief Administrative Officer 118

129 Administration REPORT NO. AD To: From: Mayor and Members of Council Alison Collard, Clerk Date: February Subject: Municipal Elections 2018 Voter List Management Recommendation: BE IT RESOLVED THAT Administration Report No. AD-03-18, dated February 6, 2018, regarding the voter list management for the 2018 municipal elections be received and that Council approve the signing of a contract with Datafix Comprint Systems Incorporated. Background: For the 2010 and the 2014 municipal elections, Champlain Township entered into a contract with Datafix for provision of voter list management tools. Datafix provides a voter list management tool called Voterview. This list management tool allows us to review, refine and update the voters list that is provided by MPAC prior to the start of the voting period, and it also provides us with the capability of adding electors to the list in real time during the actual voting period. Analysis: The Datafix voters list management tool Voterview is compatible with the internet and telephone voting system this is being supplied to the Township by Intelivote Sytems Inc. Financial Implications: The cost of the Datafix voter list management tool is $5,550, (approximately $0.77 per elector). It includes a $750 initial set-up fee as Champlain Township does not maintain the database during non-election years. 119

130 This is an anticipated election cost as referenced in Report AD and is covered by the budgeted amount of $40,000 for elections. Options/Alternatives: Option 1 Option 2 Council can approve the recommendation. This will give us the tool we need to make updating the voter s list as easy and efficient as possible. Council could decide to not to award the contract to Datafix and staff will have to spend considerable time and effort manipulating an excel spread sheet that is provided by MPAC. Conclusion: The use of the Datafix voter s list management tool will ensure that we have the best system in place for updating the voters list, and this will benefit the electors in our Township. Respectfully submitted, Alison Collard Clerk Paula Knudsen CAO-Treasurer 2 120

131 VOTER LIST MANAGEMENT SERVICES AGREEMENT THIS AGREEMENT (the Agreement ) made in duplicate, is entered into as of, and is effective as of, the 6 th day of February 2018 (the Effective Date ) BETWEEN: COMPRINT SYSTEMS INCORPORATED (doing business as DataFix ) an Ontario corporation with its registered office at 40 University Avenue, Suite #1010 Toronto, Ontario, M5J 1T1 AND: ( DataFix ) Canton de Champlain Township 948 est, ch. Pleasant Corner Rd East Vankleek Hill, Ontario K0B 1R0 BACKGROUND: (the Township ) A. The Township requires the Voter List Management services as described herein, and desires to engage DataFix to perform said services. B. VoterView is the Voter List Management services, and is an Internetbased Application designed to provide elections officials with an electronic view of their electoral information including the ability to make corrections to the voters list and to access various voter counts needed for electoral planning and the capability to provide an electronic copy of all changes to the provincial authority at the end of the electoral event. C. System Requirements/Compatibility: (1) be web-based (2) support the management of voter data throughout the election cycle from receipt of data to the end of the election (3) be compatible with current Microsoft Windows Operating Systems, and modern web browsers (4) be role-based for purposes of user permission architecture (5) be user-friendly and intuitive (6) passwords are one-way encrypted (7) web pages are secured using TLS 1.1 or higher (Transport Layer Security) encryption. Township of Champlain Voter List Management Services Election

132 PURPOSE: This Agreement is intended to identify and confirm the service levels and support technology requirements of the Application. The parties agree that, at all times, this Agreement is governed by and construed in accordance with the laws of the Province of Ontario, Canada and the federal laws of Canada applicable therein. Each party represents and warrants to the other party that, as of the Effective Date, it has full power and authority to enter into and perform this Agreement. DataFix represents to the Township that the DataFix VoterView Application complies with all applicable requirements for provincial and municipal election laws at the time of delivery. 1.0 PERFORMANCE OF SERVICES AND AUTHORIZED USES 1.1 DataFix will perform the Services and its other obligations in accordance with the terms of this Agreement and all applicable laws (including, without limitation, the provisions of the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and all other applicable privacy and personal information laws). DataFix will at all times maintain a firstclass standard of care, skill and diligence in performing its obligations under this Agreement. 1.2 DataFix hereby grants to the Township and to those employees designated by the Township access to the VoterView Application. The Township will have full control for creating and issuing usernames and passwords for designated persons within their organization. 1.3 DataFix will provide an initial account with Administrator-level access. With this account, the Township s Administrator has the ability to create users and assign access levels. 2.0 ACCESS TO VOTERVIEW 2.1 The Voter Data for the Township will be stored on servers and other equipment that are owned and controlled by DataFix and that are physically located in Canada. 2.2 DataFix will not store Voter Data outside Canada. 2.3 DataFix will maintain a separate physical database for the Township to ensure that the Township can only access its own data. Township of Champlain Voter List Management Services Election

133 2.4 DataFix will regularly upgrade and update the Application. If it is necessary to interrupt service, DataFix will provide at least 24 hours prior notification wherever possible and interruptions shall be scheduled to minimize their impact on users. 3.0 DATA SECURITY AND PRIVACY 3.1 The Township will provide the Voter Data to DataFix and DataFix will only use the Voter Data as necessary to carry out its obligations under this Agreement, and for no other purpose. 3.2 DataFix shall comply with all of the confidentiality, security and privacy requirements set out in this Agreement (including, without limitation, the requirements of this Section 3.0, and any Additional Security and Privacy Requirements) with respect to the Voter Data. To the extent DataFix possesses any Voter Data in any form, medium or device during the Term of this Agreement or after, the foregoing obligations shall survive and continue to be in legal effect. 3.3 Once the Voter Data is provided to DataFix, the Voter Data will be stored at DataFix s primary site. DataFix s primary site is locked and restricted to only DataFix employees. All data that flows in and out of the primary site and other equipment is encrypted and otherwise protected against access by, or disclosure to any other party. 3.4 A backup site containing a regularly updated copy of the Voter Data will be stored on servers and other equipment situated at facilities operated by DataFix within Canada. 3.5 Backups will be tested on a regular basis to ensure that all aspects of the disaster recovery plan are operational. Backups will be performed by DataFix every sixty (60) minutes. 3.6 DataFix will maintain a completely redundant technical infrastructure to support the VoterView Application. This infrastructure includes backup Internet connections routed through different Internet Service Providers, which provides protection from a common source of possible outages. To protect against server hardware failures in non-redundant components, DataFix has backup web and database servers available. These servers can be quickly activated to ensure minimal downtime. 3.7 DataFix will ensure that the data centre and servers containing the Voter Data meets the following physical and electronic security requirements: Township of Champlain Voter List Management Services Election

134 (a) single point of entry; (b) main access monitored with additional access for emergency purposes only; (c) access validation with identity check; (d) access only to persons on DataFix approved access list; (e) log-in validation; (f) creation of accounts only as verified by DataFix; (g) access to servers via encrypted means; and (h) servers running behind secure firewall. 3.8 DataFix shall ensure that its employees are aware of their obligations regarding data security and privacy under this Section WARRANTIES 4.1 DataFix warrants that: (a) reasonable steps will be taken to ensure all computer and telecommunications hardware and software is operational 24 hours a day, 7 days a week; (b) the Application will be normally available at all times except when essential maintenance is required; (c) availability of 99.9% per full calendar month (30 days) excluding scheduled maintenance or installations shall be deemed as fully compliant for the purpose of the VoterView service level commitment. 5.0 Corporate and Other Warranties: DataFix warrants that, as of the date of this Agreement, DataFix: (a) has full right, power and authority to enter into this Agreement and to perform its obligations under it; (b) is not under any obligation, contractual or otherwise, to request or obtain the consent of any person in order to enter into this Agreement and to perform DataFix s obligations under it; (c) is a corporation, duly organized, legally existing, in good standing and Township of Champlain Voter List Management Services Election

135 has not been dissolved under the laws of the Province of Ontario; (d) has the necessary corporate power to own its properties and assets and to carry on its business as it is now being conducted and to enter into this Agreement; (e) is not a party to or bound by any indenture, agreement (written or oral), instrument, license, permit or understanding or other obligation or restriction under the terms of which the execution, delivery or performance of this Agreement will constitute or result in a violation or breach or default; and (f) all other representations and warranties made by DataFix in this Agreement are true and accurate. 6.0 TRAINING AND SUPPORT 6.1 Training: DataFix shall provide the following for the Township as part of the Contract Price set out in this Agreement: (a) training on all of the Application functions and features through the DataFix on-line Webinar facilities; (b) an on-line help facility as well as user guides and other training documents pertaining to the use of the Application, posted in the Forms/Document Library); and (c) training and support from time to time during the term of this Agreement (i.e. be available to answer questions and hold GoTo meetings as needed by the Township s staff. 6.2 Onsite Training: DataFix can provide customized on-site training additional fees are applicable. 6.3 Support: DataFix shall provide the following support services to the Township as part of the Contract Price in this Agreement: (a) Support: Support shall comprise of access and response (b) Direct Support: DataFix shall provide the following support during the term of this Agreement: (i) advice by telephone or on the use of the Application; Township of Champlain Voter List Management Services Election

136 (ii) link to DataFix support team, where issues can be resolved usually within 24 hours; (iii) support outside DataFix s normal business hours during advance poll dates and Election Day - DataFix s normal business hours are from 8:00 AM to 5:00 PM (local time), Monday to Friday, excluding statutory holidays; (iv) advice and support prior to the advance voting period, with the guaranteed response time of no longer than 60 minutes from receipt of the request by telephone, voic , or ; (v) during the critical election period, which includes advance voting dates and Election Day itself, the guaranteed response time will be 15 minutes from receipt of the request by telephone, voic or TERM OF AGREEMENT 7.1 The term of this Agreement will commence on the date of signing and will come to an end on December 31, Early Renewal Option. The Township will be offered an early renewal option and DataFix will provide an Agreement to the Township during the first quarter of CONTRACT PRICE 8.1 In consideration for the Services and other obligations to be performed by DataFix under this Agreement, the Township will pay DataFix an estimated fee of $5, not including applicable taxes (the Contract Price ). 8.2 The Contract Price will include the following: (a) Voter List Management Services $4,800 (b) Activation set-up Fee $ The Contract Price will be paid by the Township to DataFix as follows: (a) $3,150 plus applicable taxes will be paid by the Township within thirty days of receipt of a signed agreement; Township of Champlain Voter List Management Services Election

137 (b) $2,400 plus applicable taxes will be paid by the Township in July 2018 Note: DataFix will send an invoice to the Township for each required payment. 9.0 RELEASE AND INDEMNIFICATION 9.1 DataFix hereby agrees to indemnify and save harmless the Township from and against any losses, liabilities and expense reasonably incurred by the Township that arise out of the performance by DataFix of this Agreement, a breach by DataFix of this Agreement (including, without limitation, a breach of any of the confidentiality, security and privacy provisions of this Agreement) by DataFix, or its employees and agents. 9.2 The release and indemnity set out above will survive the expiry or sooner termination of this Agreement CONFIDENTIALITY 10.1 The confidentiality obligations set out in this Section 10.0 are in addition to DataFix s obligation to comply with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), R.S.O. 1990, c. M.56, all other applicable privacy and personal information laws and the other security and privacy obligations set out in this Agreement In the course of or for the purpose of performing the services contemplated in this Agreement, DataFix will obtain or have access to information, including but not limited to the Voter Data, other personal information as well as possibly business information that is confidential to the Township (collectively Confidential Information ). Confidential Information includes all information, in whatever form, other than: (a) information which is in, or becomes part of, the public domain, not due to DataFix s breach of this Agreement or DataFix s actions; (b) information which was previously in DataFix s possession and did not originate from the Township; and (c) information which lawfully becomes available to DataFix from a third party not under an obligation of confidence to the Township regarding such information DataFix will not use or reproduce the Confidential Information other than Township of Champlain Voter List Management Services Election

138 as reasonably required for the performance of the Services under this Agreement. DataFix will not, without the prior written consent of the Township given on such terms and conditions as it prescribes in its sole discretion, disclose or allow access to the Confidential Information to any person, except to only those of its own employees who have a need to know the Confidential Information solely for the provision of the Services, and who have been advised of its confidential nature and have agreed to be bound by the confidentiality and restricted use provisions in this Section. DataFix will take all reasonable precautions against the Confidential Information being used by or disclosed to any unauthorized person DataFix shall return all copies of the Confidential Information to the Township, in all tangible forms and media, and delete all Confidential Information resident in any databases or systems, upon the earliest of the following dates: a. termination of this Agreement; and b. written request of the Township for return of the Confidential Information DataFix shall ensure that its employees, any subcontractor or agent retained by DataFix to perform obligations under the agreement are aware of their obligations of confidentiality under this Section Any reference to DataFix includes any subcontractor or agent retained by DataFix to perform obligations under the agreement and DataFix will ensure any such subcontractors and agents comply with these provisions regarding personal information Notice of Non-Compliance: DataFix will immediately notify the Township in writing of any non-compliance or anticipated non-compliance with this Agreement and will further inform the Township of all steps DataFix proposes to take to address and prevent recurrence of such noncompliance or anticipated non-compliance This Section shall survive the expiration or earlier termination of this Agreement 11.0 UNAVOIDABLE DELAY For the purpose of this Agreement, an Unavoidable Delay means any circumstance not within the reasonable control of the Party affected. Township of Champlain Voter List Management Services Election

139 Either party shall not be liable for any failure of or unavoidable delay in the performance of this Agreement due to causes beyond its reasonable control, for example, malicious injury, sabotage, strikes/lockouts, riots, acts of God, war, governmental action, and similar events or circumstances beyond the reasonable control of such Party. If an Unavoidable Delay occurs, DataFix will use its best efforts to resume performance and take all steps reasonably necessary to mitigate the effects of the Unavoidable Delay TERMINATION 12.1 The Township may terminate this Agreement if DataFix is in breach of any term of this Agreement and the breach is not cured within five (5) days of written notice by the Township. DATAFIX/COMPRINT SYSTEMS INCORPORATED: By: Signature Hortense L. Harvey Print Name National Director, Client Services Print Title TOWNSHIP OF CHAMPLAIN: By: Signature Alison Collard Print Name Date: Clerk/Greffière Print Title Township of Champlain Voter List Management Services Election

140 ADHOC VNF PRODUCT USE SHEET This Product Use Sheet when submitted by Customer forms part of the Agreement dated as of the 1st day of January 2007 between MPAC and Customer. ( The Agreement ). Please specify: Elector Eligibility Date (i.e. same as an election /by-election date): 10/22/2018 mm-dd-yyyy 1.0 PRODUCT DESCRIPTION Voter Notification File (VNF) as would be produced for a general or by-election - provided as.xml and.xlsx data files 2.0 RECORD SEQUENCE x elector name sequence OR street name sequence (note: VNF can be custom sorted by user) 3.0 PRODUCT USE To meet Customer s internal planning requirements in accordance with the provisions of S.53(3) of the Assessment Act. 4.0 PRODUCT FEE (not applicable) 5.0 PRODUCT DELIVERY INSTRUCTIONS The product shall be delivered as per Schedule A. Schedule A NAME of Contact: COMPANY or MUNICIPALITY: Ship to: TELEPHONE: CIVIC ADDRESS: Hortense Harvey DataFix hharvey@datafix.com VNF (.xml and.xlsx) FACSIMILE: ADDRESS must be complete with Unit Number and Street Name (PO Box is not acceptable) Suite 1010, 40 University Avenue, Toronto M5J 1T1 6.0 SUPPLEMENTARY TERMS AND CONDITIONS Any additional Terms and Conditions are covered in The Agreement. The requester agrees to the foregoing provisions contained in this Product Use Sheet: Name of Municipality /School Board /DSSAB): Name (print): Title: Signature: Date: Municipal Property Assessment Corporation Page 1 of 1 130

141 ADMINISTRATION REPORT NO. AD To: From: Mayor and Members of Council Paula Knudsen, Chief Administrative Officer Date: February 8 th, 2018 Subject: South Nation Conservation (SNC) Authority Jurisdiction Expansion Recommendation: BE IT RESOLVED THAT Administration Report No. AD-04-18, dated February 8 th, 2018, regarding South Nation Conservation (SNC) authority jurisdiction expansion be received and that Council requests a meeting of the SNC Board to consider the enlargement of the SNC jurisdiction to include the entire jurisdiction of the Township of Champlain. Background: Conservation Authority membership provides many benefits to the municipality and residents. Shared costs of services allow for cost-effective, local, delivery of programs and services that support sustainable development and natural resource management. The Township current levy is based on approximately 3 km 2 of the territory in the watershed. Analysis: The following is a detailed list of the benefits to the Township of Champlain of an enlarged SNC jurisdiction: Fee for Service Partnerships Past partnerships with SNC include the sewage system inspections program and source water protection programs that offer benefits and cost savings to the Municipality. All services were delivered by bilingual staff in a timely manner. 131

142 Ottawa River Flood Forecasting SNC offers a Low Water Response and a Flood Forecasting and Warning Program that provides notices, training, and response support to municipalities. The Alfred and Plantagenet expansion (2014) permitted SNC to expand its program to include the Ottawa River, which helped provide warnings and condition forecasts during the 2017 flood event. CA membership would permit SNC to expand these programs to provide updated information on the Ottawa River within the municipality. Ottawa River Floodplain Mapping A request was made by the United Counties of Prescott and Russell (UCPR) to the Minister of Natural Resources and Forestry for funding support to complete a floodplain mapping study for the Ottawa River. Should funding support from the federal and provincial government be obtained, UCPR will likely contract SNC to complete the new natural hazard mapping. CA membership would permit SNC to complete the floodplain study work within the municipality and review future planning application to ensure that they are compliant with new flood risk information. Supporting Local Economies As a not-for-profit organization, SNC offers environmental services at cost to members, offering considerable cost savings for municipal projects. Community Environmental Grants are available for projects and events that support local waterways, the environment, and natural heritage. Clean Water Grants for water quality improvement projects for farmers. Examples include tree buffer plantings, controlled tile drainage, manure storage, streambank erosion control, well decommissioning, etc. SNC spends money in the local communities and supports rural economic development. SNC spending supports the business and services of our Municipality. Since each municipal dollar provided to SNC is leveraged, the Municipality will see greater funds spent in the Township (than paid by the Township to SNC). SNC is the only bilingual Conservation Authority in Southern Ontario, producing all products and correspondence in English and French. Forestry Programs SNC delivers the Ontario 50 Million Trees Program, which offers tree planting subsidies to property owners. 132

143 SNC delivers a Woodlot Advisory Program, which offers free site visits to woodlot owners and $500 grants to support Forest Management Plans through the Managed Forest Tax Incentive Program. Plans ensure that woodlots are managed for 10 years and offers a tax break of up to 75% on the woodlot. CA membership would permit SNC to expand on forestry program outreach and delivery. SNC s Land Securement Strategy SNC owns more than 13,000 acres of ecologically significant forested land to help maintain forest cover throughout the region. SNC acquires 2-3 new properties every year, through levy support. SNC is a registered not-for-profit and land trust and can accept land donations and provide tax benefits to donors. SNC participates in Environment and Climate Change Canada s Ecological Gifts Program. CA membership would permit SNC to purchase forested land within the municipality, receive donations of land and provide tax benefits to donors. Financial Implications: To consider providing Municipal Planning Services under a fee for service Agreement, SNC requires an expansion of the jurisdiction to include the entire Township of Champlain. Cost to all member municipalities is determined by the local property assessment value from the Municipal Property Assessment Corporation (MPAC) through data provided to the Ministry of Natural Resources and Forestry (MNRF). In 2018, the rate is $5.66 per $100,000 in household assessment. Any changes to the municipal levy contributions are approved by the municipally-appointed Board of Directors. SNC s Board of Directors has provided the Township of Champlain the option of introducing this new municipal levy over 3 years. The following is the 2018 phased-in amount, and the 2019 and 2020 estimates. Year 1 (2018) Year 2 (2019) Year 3 (2020) $18,421 $37,600 $57,

144 Options/Alternatives: Option 1: Council can approve the recommendation and request a meeting of the SNC Board to consider the enlargement of the SNC jurisdiction to include the entire jurisdiction of the Township of Champlain. Option 2: Council can decide not to proceed with the enlargement of the SNC jurisdiction, however, planning services will need to be secured from another source. Conclusion: Having the support of a Conservation Authority enables access to a wide range of programs and services to the benefit of the municipality and residents. It also enables the Conservation Authority to provide regulatory and professional support in areas like natural hazard mapping and approvals. Expansion would also enable the introduction of forestry and public land acquisition programs to help address some of the local concerns about the decline in forest cover and help support work with the Ottawa River, including flood management. Respectfully submitted, Paula Knudsen Chief Administrative Officer, Treasurer 134

145 ADMINISTRATION REPORT NO. AD To: From: Mayor and Members of Council Paula Knudsen, Chief Administrative Officer Date: February 8 th, 2018 Subject: Municipal Planning Services - South Nation Conservation (SNC) Recommendation: BE IT RESOLVED THAT Administration Report No. AD-05-18, dated February 8 th, 2018, regarding Municipal planning services by South Nation Conservation (SNC) be received and that Council authorize staff to enter into negotiations for municipal planning services with SNC. Background: The United Counties of Prescott Russell (UCPR) advised the Township of Champlain that they would not be renewing the contract for planning services in The Township made attempts to recruit a qualified planner which included the duties of economic development agent as there is not enough work for a full time planner within the organization. However, this was unsuccessful as there were no bilingual qualified candidates within the applicants. The Board of SNC is willing to consider an agreement for shared planning services on a fee service basis should the Township of Champlain consider expanding the Conservation Authority s jurisdiction. Analysis: The planning services agreement with UCPR provided two (2) half days or 7 hours per week of staff time with a senior planner. However, this is clearly not enough to meet the Township s needs and the planner worked more hours than the contract specified. Regardless of the extra hours, there currently is a serious backlog in the planning department and many residents have been unhappy with the unusually long delays in order to have their issues addressed. South Nation Conservation (SNC) has a bilingual team of planners, engineers, and other professional staff. As a not for profit organization, SNC is able to offer services to its member municipalities on a fee for service basis. Rates for these types of projects and services are Board approved annually. 135

146 Staff has entertained discussions with SNC regarding planning services and SNC has offered to provide a senior, bilingual, planner to complete the required work. Planning work would be billed hourly, at-cost to the professional rate within SNC s Fee Schedule, approved by SNC s Board of Directors. Financial Implications: The approximate cost, based on the SNC hourly professional rate, would be: $46,410 - $61,880 per year depending on the hours performed. This would include all employment costs, including salary, benefits and transportation. SNC has offered 2 weeks of staff training for free to work with the Township of Champlain and UCPR to provide time for the transfer of information and relationship building. An amount of $50,000 is included in the 2018 budget for planning contracted services. Options/Alternatives: Option 1: Council can approve the recommendation and authorize staff to enter into negotiations for municipal planning services with SNC. Option 2: Council can decide not to proceed with planning services with SNC and direct staff to contract planning services with a firm that provides such services. However, this will be a much more costly and estimated at more than $90,000 yearly. Conclusion: The Township of Champlain does not currently have dedicated municipal planning services and was not successful in recruiting a new, bilingual planner. Should the Township of Champlain be successful in expanding the SNC jurisdiction, the Conservation Authority is able to negotiate shared planning services. Staff time would be charged hourly, as needed, based on work flow. Respectfully submitted, Paula Knudsen Chief Administrative Officer, Treasurer 136

147 BUDGETED ACTUAL PERCENTAGE BUDGETED ACTUAL PERCENTAGE BUDGET DEPARTMENT REVENUES REVENUES COLLECTED EXPENDITURES EXPENDITURES SPENT BALANCE EXPLANATIONS GENERAL GOVERNMENT TOWNSHIP OF CHAMPLAIN 2018 FINANCIAL STATEMENT AS OF January 31, 2018 OPERATING STATEMENT Municipal taxation ($5,966,089) $0 $30,000 $0 ($5,936,089) Council $0 $0 $270,658 $47,435 $223,223 Administration ($1,874,984) ($288,823) $1,481,769 $48,444 ($152,836) Elections ($30,000) $0 $40,000 $751 $9,249 Grants ($10,000) $0 $37,170 $0 $27,170 Health & Safety $0 $0 $1,500 $0 $1,500 PUBLIC PROTECTION Crossing guards $0 $0 $30,177 $2,507 $27,670 Fire Department ($75,500) ($8,401) $506,673 $29,917 $409,657 Emergency Planning $0 $0 $43,357 $1,120 $42,237 Policing ($229,445) $0 $1,657,945 $0 $1,428,500 Building ($245,000) ($10,430) $392,935 $16,275 $142,090 By-law Enforcement ($2,700) ($252) $121,285 $11,658 $107,179 Animal control ($32,000) ($2,860) $4,500 $340 ($24,980) Livestock awards ($3,000) $0 $3,500 $0 $500 TRANSPORTATION Roads ($58,000) $0 $1,612,321 $44,147 $1,510,174 Snow Plowing & Removal $0 $0 $317,791 $41,050 $276,741 Sanding & Salting $0 $0 $290,417 $18,629 $271,788 Winter Patrol $0 $0 $0 $2,372 ($2,372) Building Maintenance $0 $0 $89,945 $3,484 $86,461 Totals Roads ($58,000) $0 $2,310,474 $109,682 $2,142,792 ENVIRONMENT Water Systems ($853,635) ($109) $853,636 $97,193 ($97,083) Sewer Systems ($1,232,400) ($43,603) $1,232,400 $133,714 ($90,112) Garbage collection ($699,645) $0 $567,532 $36,881 ($168,994) Garbage disposal ($246,835) ($250) $317,002 $50,996 $19,421 Sub-totals Operating budget ($11,559,233) ($354,728) $9,902,513 $586,914 ($1,888,906) 137

148 OPERATING STATEMENT BUDGETED ACTUAL PERCENTAGE BUDGETED ACTUAL PERCENTAGE BUDGET DEPARTMENT REVENUES REVENUES COLLECTED EXPENDITURES EXPENDITURES SPENT BALANCE EXPLANATIONS RECREATION & CULTURE Parks & Recreation ($576,293) ($6,932) $1,382,164 $89,013 $723,790 Daycare ($849,625) ($1,596) $938,272 $107,062 ($16,819) Library ($27,973) ($2,006) $197,520 $11,657 $159,896 Planning & Development Planning ($35,455) ($9,800) $72,571 $272 $46,644 EDC Committee $0 $0 $97,421 $3,085 $94,336 Municipal drains ($36,000) $0 $52,000 $0 $16,000 Tile drains loans ($8,000) $0 $8,000 $0 $0 Sub-totals Operating budget ($1,533,346) ($20,334) $2,747,948 $211,089 $1,023,847 Total Operating Budget ($13,092,579) ($375,062) $12,650,461 $798,003 ($865,059) 138

149 CAPITAL STATEMENT BUDGETED ACTUAL PERCENTAGE BUDGETED ACTUAL PERCENTAGE BUDGET DEPARTMENT REVENUES REVENUES COLLECTED EXPENDITURES EXPENDITURES SPENT BALANCE EXPLANATIONS Administration Website upgrade ($23,000) $0 $23,000 $0 $0 $0 $0 $15,200 $15,671 ($471) $0 $0 $0 $65,385 ($65,385) sub-total ($23,000) $0 $38,200 $81,056 ($65,856) Fire Department Fire truck - UCO payment $0 $0 $0 $0 $0 Purchase of Rescue Vehicle $0 $0 $30,000 $0 $30,000 sub-total $0 $0 $30,000 $0 $30,000 Building Building maintenance $0 $0 $0 $0 $0 sub-total $0 $0 $0 $0 $0 By-law Purchase of vehicles $0 $0 $0 $0 $0 sub-total $0 $0 $0 $0 $0 Roads Ritchance Rd ($264,031) $0 $264,031 $0 $0 King Street Storm Sewer ($25,000) $0 $25,000 $0 $0 Cross Culvert $0 $0 $40,000 $0 VKH Garage update $0 $0 $25,000 $0 Eldemer Box Culvert $0 $0 $20,000 $0 $20,000 Longueuil Storm Sewer $0 $0 $60,000 $0 $60,000 Plow Truck ($345,000) $0 $345,000 $0 $0 $0 sub-total ($634,031) $0 $779,031 $0 $80,000 Parks & Facilities Roof Repair $0 $0 $78,000 $0 $78,000 Floor Replacement $0 $0 $31,000 $0 $31,000 L'Orignal Softball Net $0 $0 $23,000 $0 $23,000 Park Upgrade ($150,000) $0 $150,000 $0 $0 Marina Guard Rail ($25,000) $0 $25,000 $0 $0 Sacha's Park ($40,000) $40,000 $0 sub-total ($215,000) $0 $347,000 $0 $132,000 Sub-total capital budget ($872,031) $0 $1,194,231 $81,056 $176,

150 CAPITAL STATEMENT BUDGETED ACTUAL PERCENTAGE BUDGETED ACTUAL PERCENTAGE BUDGET DEPARTMENT REVENUES REVENUES COLLECTED EXPENDITURES EXPENDITURES SPENT BALANCE EXPLANATIONS Daycare $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 sub-total $0 $0 $0 $0 $0 Planning $0 $0 $0 $0 $0 sub-total $0 $0 $0 $0 $0 Water & Sewers VKH Wastewater Treatment Plan $0 $0 $0 $0 $0 Highway 34 Sewer ($695,000) $695,000 I & I Study ($59,819) $59,819 sub-total ($754,819) $0 $754,819 $0 $0 Sub-total capital budget ($754,819) $0 $754,819 $0 $132,000 Total capital budget ($1,626,850) $0 $1,949,050 $81,056 $308,144 Totals ($14,719,429) ($375,062) $14,599,511 $879,059 ($556,915) TOTAL OPERATING & CAPITAL BUDGETS Library (surplus)/deficit Water & sewer (surplus)/deficit Present surplus/(deficit) for 2018 ($556,915) Note: At this time of year expenses should be about 8.5% of the budget - operating budget is at 6.3 % 140

151 ACCOUNTS PRESENTED TO COUNCIL COMPTES PRÉSENTÉS AU CONSEIL REGULAR MEETING RÉUNION RÉGULIÈRE ACCOUNTS COMPTES February 5, 2018 Le 5 février

152 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 18, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 8:24 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT ACME01 AC MECHANICAL REFRIGERATION MAINT. ON COMPRESSOR & 2 REP Supplier Inv. Total : ADRD01 A.D.R. DISTRIBUTION BOTTLED WATER / CBO DEPT Supplier Inv. Total : BENS03 BENSON PARTS & SUPPLIES / VKH FIRE DE Supplier Inv. Total : BRUN13 BRUNETTE-TIMBERS LISA 12/11/17/LISA B 412 LIBRARY FEES Supplier Inv. Total : CANA10 CANADIAN TIRE MATERIAL & SUPPLIES / DAY CARE Supplier Inv. Total : CHAM06 CHAMPLAIN FIRE PROTECTION INC RE: VISUAL INSPECTION & HYDRO 1, , Supplier Inv. Total : 1, , , CORP02 CORP. TOWN OF HAWKESBURY FIRE AT 2591 HWY 34 DEC , , Supplier Inv. Total : 10, , , CRAI02 CRAIG JACQUELINE 12/22/17/JACQUELIN 412 LIBRARY FEES Supplier Inv. Total : DIST01 DISTRIBUTION PURE-CHEM MAINT. SUPPLIES / DAY CARE MATERIAL & SUPPLIES / DAY CARE Supplier Inv. Total : EVAN03 EVANS RODNEY EVANSKAREN INV# 05/09/ ONT. WILDLIFE DAMAGE / 1 SHEEP Supplier Inv. Total : FRES02 FRESHCO 142 TRANS# FOOD COST

153 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 18, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 2 8:24 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT TRANS# FOOD COST TRANS# FOOD COST TRANS# FOOD COST TRANS# FOOD COST TRANS# FOOD COST TRANS# FOOD COST TRANS# FOOD COST Supplier Inv. Total : GOUR01 GOURLAY MARY 11/21/17/MARY G 412 LIBRARY FEES / Supplier Inv. Total : HARV01 HARVEY DENNIS HARVEYMARINA 29/12/17/DENIS H 412 LIBRARY FEES Supplier Inv. Total : HAWK03 HAWKESBURY AUTO PARTS INC MINIATURE LAMP / PARTS & SUPPL Supplier Inv. Total : HUNE02 HUNEAULT PORTES DE GARAGE DOORS INC REPAIR DOOR FIRE HALL VKH Supplier Inv. Total : HYDR02 HYDRO ONE NETWORKS INC /DEC HWY 34, SOCCER FIELD Supplier Inv. Total : LATR01 LATREILLE PAUL 12/18/17/PAUL L 412 LIBRARY FEES Supplier Inv. Total : LEDO01 LEDOUX GLORIA 02/DEC RE: FIT LIFE / /HR Supplier Inv. Total : LEGA04 LEGAULT MECHANICAL INC RE: HEATING WATER / Supplier Inv. Total : LINL01 LINLOU XIAO 12/10/17/XIAO L 412 LIBRARY FEES Supplier Inv. Total :

154 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 18, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 3 8:24 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT LORI04 L'ORIGNAL PACKING LTD FOOD COST I FOOD COST I FOOD COST I RETURN ITEM I RETURN ITEM Supplier Inv. Total : MAXI02 MAXIBURO LTEE OFFICE SUPPLIES / CBO DEPT DEC. COPIER READING / CBO Supplier Inv. Total : MAYN02 MAYNARD-LAROCQUE SERGINE 12/01/17/SERGINE L 412 LIBRARY FEES Supplier Inv. Total : MONS01 MONSIEUR L'IMPRIMEUR 28/08/17/CBO 412 RE: RECEIPTS / CBO BLDG DEPT Supplier Inv. Total : NEOP01 NEOPOST LEASING SERVICES CANADA LTD LEASE PMT / JAN TO APR- 1, , Supplier Inv. Total : 1, , , TOLL01 TOLLIS EVA 11/16/17/EVA T 412 LIBRARY FEES Supplier Inv. Total : TOWN06 TOWNSHIP OF EAST HAWKESBURY RE: CO 10 FROST ST MEDICAL SERVICES 378 FRONT RD RE: SMOKE ALARM AT 31 PLACE LA Supplier Inv. Total : 1, , , VANK02 VANKLEEK HILL FIRE FIGHTERS ASSOCIATION 12/30/ OFFICE SUPPLIES / VKH FIRE HAL Supplier Inv. Total : VANK10 VANKLEEK HILL HOME HARDWARE CLAMP, HOSE / DAY CARE RETURNED ITEM HOOKS / DAY CARE Supplier Inv. Total :

155 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 18, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 4 8:24 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT VANK17 VANKLEEK HILL VETERINARY SERVICE LIVESTOCK EVALUATOR / HANS LI LIVESTOCK EVALUTATOR / HANS L LIVESTOCK EVALUATOR / HANS LI LIVESTOCK EVALUATOR / HANS LI Supplier Inv. Total : VANK25 VANKLEEK HILL FOODLAND TRANS# FOOD COST TRANS# FOOD COST TRANS# FOOD COST TRANS# FOOD COST TRANS# FOOD COST TRANS# FOOD COST Supplier Inv. Total : WELL01 WELLS FARGO EQUIPMENT FIN CO PHONE SYSTEM / ADMIN Supplier Inv. Total : Grand Total : 57 Invoice(s) 32 Cheque(s) 20, , ,

156 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 18, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 2:31 pm Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT ONTARIO INC ZAMBONI FUEL Supplier Inv. Total : ACME01 AC MECHANICAL REFRIGERATION RE: ANNUAL MAINT. CONTRACT # 1 2, , Supplier Inv. Total : 2, , , ARCH01 ARCHAMBAULT BOOKS / LIBRARY BOOKS / LIBRARY BOOKS / LIBRARY Supplier Inv. Total : AREO01 AREO-FEU LTEE OVER HEAD HEADSET FOR RADIO Supplier Inv. Total : BELL01 BELL CANADA /DEC DAY CARE Supplier Inv. Total : BERT04 BERTRAND SUPPLIES MAINT. SUPPLIES / ARENA Supplier Inv. Total : BORD01 BORDEN LADNER GERVAIS LLP PROF. SERVICES RENDERED TO J 1, , Supplier Inv. Total : 1, , , COUS04 COUSINEAU PIERRE WEBPAGE MAINT. 1 AUG. TO 31 DE 1, , Supplier Inv. Total : 1, , , DIST01 DISTRIBUTION PURE-CHEM MAINT. SUPPLIES / ARENA MAINT. SUPPLIES / ARENA Supplier Inv. Total : EMON01 EMOND HARNDEN LLP CLIENT # 4021/DEC 416 FOR PROF. SERVICES RENDERED 2, , Supplier Inv. Total : 2, , ,925.63

157 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 18, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 2 2:31 pm Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT FIRE05 FIREFIXX ANNUAL GROUND LADDER TESTIN 1, , Supplier Inv. Total : 1, , , GKSE01 G&K SERVICES CANADA INC MATS / ARENA Supplier Inv. Total : HUNE02 HUNEAULT PORTES DE GARAGE DOORS INC BLDG MAINT / ARENA Supplier Inv. Total : IGSH01 I.G.S. HAWKESBURY MONTHLY WIFI / MARINA MONTHLY WIFI / CAMPGROUND Supplier Inv. Total : LRCT01 LRC TRAINING & CONSULTING FORCEABLE ENTRY TRAINING SES Supplier Inv. Total : MACE01 MAC EWEN PETROLEUM INC DIESEL / L'OR # 1-14 / /LT # 1-07 / /LT BLDG CBO / /L BY-LAW / /LT L'OR F.D./ /LT L'OR F.D. / /LT # 2-12 / /LT # 1-11 / /LT # 1-17 / /LT # 3-10 / /LT # 1-14 / /LT # 1-14 / /LT GAS / ROADS DISELE / FIRE DEPT L'OR GAS / ROADS GAS/ROADS Supplier Inv. Total : 1, , , MINI12 MINISTER OF FINANCE/ MTO ATT: KIM WOOD AR NO: 03494/DEC RE: MONTHLY COURT COST DEC Supplier Inv. Total : PORT04 PORTES DE GARAGE CHRISTIAN BOUCHER REPLACE PANNEL DOOR ON STN

158 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 18, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 3 2:31 pm Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT Supplier Inv. Total : RESU01 RESURFICE CORP ZAMBONI MAINT Supplier Inv. Total : SPRO01 SPROULE POWERLINE CONSTRUCTION CUT & REMOVE COMPLETE, MAPL 3, , Supplier Inv. Total : 3, , , TECH02 TECHNICAL STANDARDS & SAFETY AUTHORITY ICE PLANT MAINT Supplier Inv. Total : THER02 THE REVIEW ADVERTISING / LIBRARY Supplier Inv. Total : VANK10 VANKLEEK HILL HOME HARDWARE BLDG MAINT / ADMIN TOYS / VKH DAY CARE Supplier Inv. Total : WILL06 WILLOW CREEK COMPANY RE: FIT LIFE PROGRAM Supplier Inv. Total : WYLI01 WYLIE BUILDING SUPPLY MAINT. DAY CARE VKH BRACKETS / DAY CARE VKH NEW OFFICES Supplier Inv. Total : XERO01 XEROX CANADA LTD F FRONT COPIER / COPIES SEPT Supplier Inv. Total : Grand Total : 49 Invoice(s) 26 Cheque(s) 18, , ,

159 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 19, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 10:54 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT BOUR10 BOURGAULT JEAN YVES ADMINISTRATIVE DEPOSIT RE-IMB Supplier Inv. Total : HYDR02 HYDRO ONE NETWORKS INC /JAN COUNTY RD /JAN COUNTY RD 17 A 1, , /JAN STREET LIGHTS WARD 2 / L'OR 3, , Supplier Inv. Total : 5, , , LARI04 LARIVIERE MELANIE 15/01/18/MELANIE L 13 ROGER'S INV. FOR CELLPHONE / J Supplier Inv. Total : Grand Total : 5 Invoice(s) 3 Cheque(s) 5, , ,

160 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 19, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 2:51 pm Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT ARNC01 ARNCO CONSTRUCTION & EXCAVATION PPC#003-10%HB 417 RELEASE OF BALANCE - 10% HB O 4, , Supplier Inv. Total : 4, , , BENS03 BENSON # 2-11 / 60 - SERIES BATTERY HANDHELD INSPECT L # 1-10 / RELAY, THERMAFIX # 1X & ALL PLOUGHS / B/K HD TI & HD TIE ALL VEHICLES / MINIATURE BULBS # 1-96, RUBBER TRACTOR # LIGHT # 1-09 / MIRROR Supplier Inv. Total : BERT04 BERTRAND SUPPLIES RE: ACETYLENE DISSOLVED 2:1 / W Supplier Inv. Total : BOBS01 BOB'S LAWN CUTTING & TRIMMING SNOW HAULING / TRI-AXLE 6.5 HR SNOWHAULING - TRI-AXLE 9 HYRS Supplier Inv. Total : 1, , , CAMP01 CAMPBELL PETROLEUM ONTARIO INC # 1-16 / BLUE LEAF DEF L Supplier Inv. Total : CANA10 CANADIAN TIRE FOAM, FILTER, AA PROTECTANT Supplier Inv. Total : CANA22 CANADIAN LINEN AND UNIFORM COVERALLS - 12/13/ COVERALLS - 12/20/ COVERALLS - 12/27/ Supplier Inv. Total : CANA29 CANADIAN NATIONAL RE: CTA SIGNAL / WITH GATES MA Supplier Inv. Total : CLIF01 CLIFTONDALE CONSTRUCTION CO SNOW HAULING - TRI-AXLE / , , Supplier Inv. Total : 150 1, , ,436.23

161 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 19, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 2 2:51 pm Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT COLA01 COLACEM CANADA INC ASPHALT TO PAVE AROUND W LIMESTONE GRANULAR 'A' , , TRACTOR RENTAL - AUG Supplier Inv. Total : 3, , , CORE01 COREY MODE EXCAVATION INC FLOATING - REC. # /24/ FLOATING - RECEIPT # 1518 / 2 HR SNOW HAULING - TRI-AXLE / 6.5 HR 1, , SNOW HAULING - TRI-AXLE 9 HRS 2, , Supplier Inv. Total : 5, , , CRDC01 CRD CREIGHTON INV # 2-10 / P300 BLADE 4' & 5', WEDGE 1, , Supplier Inv. Total : 1, , , DENI01 DENIS MARC /DEC CELL PHONE NOV 28 TO DEC Supplier Inv. Total : EAST02 EASTERN ONTARIO READY- MIX INC BASE FOR MONUMENT VKH LOT 1, , Supplier Inv. Total : 1, , , EQUI02 EQUIPMENT SALES & SERVICE LIMITED P FAE MULCHER - HOSE & GREASE Supplier Inv. Total : EQUI04 EQUIPEMENT LOURDS PAPINEAU INC # 1-16 / IRON SANDER CHAIN 10' Supplier Inv. Total : EVBE01 EVB ENGINEERING PROF. FEES (17147) DERBY AVE. S 2, , PROF. FEES (17156) CHAMPLAIN R 1, , LA SEIGNEURIE PLACE - PEER REV 1, , (17197) HIGHWAY 34 SOUTHERN C 6, , Supplier Inv. Total : 10, , , GARA01 GARAGE CHARTRAND & PINEAU INC # 1-12 / REPAIRS - LIGHT ON BOX & Supplier Inv. Total : GROU10 GROUPE LOU-TEC INC 151

162 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 19, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 3 2:51 pm Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT INSULATING TARP Supplier Inv. Total : HAWK03 HAWKESBURY AUTO PARTS INC # 1-12 / HOSES, ORFS, PINS, BRINS # 1-12 / CREDIT 1.2 NIPPLE B SERIE # 1-12 / HYDRAULIC HOSES, JICS, # 1-12 / HYDRAULIC HOSES, 3.8 HO Supplier Inv. Total : HAWK08 HAWKESBURY TRANSPORT & EXCAVATION INC % HB RELEASE - PWQ , , WATER MAIN BREAK AT THE CORN 2, , Supplier Inv. Total : 4, , , HERB01 HERB'O'DEM INC INSECT TREATMENT - DEC Supplier Inv. Total : HOWE02 HOWES FARM EQUIPMENT INC # 2-09 / JIC & UR # 1-12 / PIN Supplier Inv. Total : HUNE02 HUNEAULT PORTES DE GARAGE DOORS INC SERVICE CALL - DOME L'OR / 1 HR Supplier Inv. Total : JUIL01 JUILLET DENIS RE: LITTLE RIDEAU CREEK MUN. D RE: ALBERT JEAN-LOUIS MUN. DRA GAUTHIER MUN. DRAIN / CUTTING Supplier Inv. Total : K&SW01 K & S WINDSOR SALT LTD SALT / / WEST 6, , SALT / L'OR 3, , SALT / WEST 3, , SALT / WEST 6, , SALT / L'OR 6, , SALT / WEST 6, , SALT / WEST 3, , Supplier Inv. Total : 36, , , KING01 KING GARAGE # 1-96 / SAFETY CHECK, EMISSION # 1-96 / PUMP, TRANSPORT, SELEN 152 1, , # 1-09 / EMISSION TEST

163 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 19, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 4 2:51 pm Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT Supplier Inv. Total : 2, , , LASC01 LASCELLES ENGINEERING & ASSOCIATES LTD TEST PITS, SOIL SAMPLING, LAB T 1, , SUBGRADE INSPECTION & CONCR 2, , BERM COMPACTIONS, CONCRETE 2, , BERM COMPACTION, CONCRETE R 2, , CONCRETE TESTING & COMPACTI 1, , Supplier Inv. Total : 10, , , LAVI01 LAVIOLETTE EXCAVATION FLOAT REC.# 8928 / 2, , Supplier Inv. Total : 2, , , LEBL02 LEBLANC ALGENORD TRANS# ANNUAL BOOT RE-IMBURSEM Supplier Inv. Total : LEHO01 LEHOUX WELDING # 1-00 / 12 FEET BLADE MODIFICAT 2, , Supplier Inv. Total : 2, , , LERO07 LEROUX CONSULTANT REF: SUPER. DRAINAGE FEES / DEC. 1 T Supplier Inv. Total : LEVA02 LRL ASSOCIATES LTD OL REVIS 417 CHAMPLAIN LANDFILL - ANNUAL G 2, , Supplier Inv. Total : 2, , , LSCS01 LSC SANITATION HYDRO EXCAVATING - WATER MAI 1, , Supplier Inv. Total : 1, , , MAIN01 MAIN INDUSTRIAL SALES LTD # 1-12 / GALV. CABLE, DF CLIPS & T # 1-12 / CLEVIS GOLDEN PIN 1/ # 1-12 / HEX BOLTS & NUTS Supplier Inv. Total : MART04 MARTIN TIRE SHOP # 3-10 / 2 TIRES Supplier Inv. Total :

164 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 19, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 5 2:51 pm Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT MENA01 MENARD EXCAVATION SNOW HAULING - TANDEM / 605 HR SNOW HAULING TANDEM / Supplier Inv. Total : 1, , , MICH01 MICHELIN NORTH AMERICA (CANADA) INC DA ALL TRUCKS - RE-CAP TIRES 2, , Supplier Inv. Total : 2, , , MRRA01 MR. RADIATOR # 1-09 / STERLING ALUM RAD W/CR 2, , RPM SNOWBLOWER - CLEAN & RE Supplier Inv. Total : 2, , , ONTA04 ONTARIO CLEAN WATER AGENCY INV RE: L'OR WPCP / GAS DETECTION 5, , INV VKH WD-PROG. RELAY, 48 MAIN ST 1, , INV VKH WWT (SEWAGE) - DIESEL FOR 4, , INV L'OR WD - WATER BREAK IN HAWK INV VKH WD & L'OR WWT - SODIUM HY 12, , Supplier Inv. Total : 25, , , ONTA19 ONTARIO ONE CALL RE: OOC NOTIFICATIONS & OTHER Supplier Inv. Total : PIER01 PIERRE PERREAULT GARAGE INC # 1-14 / KROWN SPRAY Supplier Inv. Total : PROM01 PROMARK TELECON INC INV LOCATES / PW DEPT. & RATE PAYE 2, , INV LOCATES / PW DEPT & RATE PAYE 1, , Supplier Inv. Total : 3, , , SAUV07 SAUVE ERIC TRNS.# ANNUAL BOOT RE-IMBURSEMENT Supplier Inv. Total : SERV03 SERVICE HYDRAULIQUE D'ARGENTEUIL INC ALL PLOWS - HOSES, DOUILLES, J Supplier Inv. Total : SKSL02 SKS LAW LLP/SRL ROAD USE AGREEMENT - EASTER 3, ,028.40

165 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 19, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 6 2:51 pm Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT Supplier Inv. Total : 3, , , SPLE01 SPLENDRON TRUCKING INC SNOW HAULING / TRI-AXLE - 8 HRS Supplier Inv. Total : SPRO01 SPROULE POWERLINE CONSTRUCTION TREE TRIMMING & REMOVALS / NO 8, , Supplier Inv. Total : 8, , , TOWN04 TOWNSHIP OF ALFRED & PLANTAGENET PATROLLER TRAINING COURSE DE Supplier Inv. Total : TROP02 TROPHY HILL # 1-17 / TRUCK DECAL & INSTALLAT Supplier Inv. Total : VANK10 VANKLEEK HILL HOME HARDWARE HUSQVARNA 50:1 FUEL & OIL SNOW POLY BLUE PUSHER - GARA OIL FOR CHAINSAW BAR - WINTER FUEL - PREMIXED 50: " BIT-ROBERTSON FAUCET - DOG POUND HOSE - INSULATED NOZZLE THREADED PLATED RODS TAPE, SHEATHING 4PK # 1-12 / HOOK, CLEVIS SLIP # 3-10 / BRUSH # 3-10 / WIPER Supplier Inv. Total : WATS01 WATSON & ASSOCIATES PROJ# CHAMPLAIN COST RE 2, , Supplier Inv. Total : 2, , , WOST01 W.O. STINSON & SON LTD COLOUR DIESEL / , , CLEAR DIESEL / , , CLEAR DIESEL / , , COLOUR DIESEL / , , CLEAR DIESEL /L COLOUR DIESEL / , , Supplier Inv. Total : 10, , , WSPC01 WSP CANADA INC I & I STUDY - PROF. FEES NOV 5 TO

166 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 19, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 7 2:51 pm Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT VKH WWTP - PROF. FEES FROM N 39, , Supplier Inv. Total : 40, , , WYLI01 WYLIE BUILDING SUPPLY # 1-96 / SIDE BOARDS Supplier Inv. Total : Grand Total : 118 Invoice(s) 55 Cheque(s) 199, , ,

167 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 19, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 3:05 pm Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT ARCH01 ARCHAMBAULT BOOKS / LIBRARY Supplier Inv. Total : BOBS01 BOB'S LAWN CUTTING & TRIMMING SNOW REMOVAL / MINOR PARK - D Supplier Inv. Total : CANA22 CANADIAN LINEN AND UNIFORM CARPET CLEANING / LIBRARY CARPET CLEANING / LIBRARY CARPET CLEANING / LIBRARY Supplier Inv. Total : CORP01 CORPORATION OF THE UNITED COUNTIES OF URB URBANSITE SERVICES & MILEAGE 2, , Supplier Inv. Total : 2, , , LAFL01 GFL ENVIRONMENTAL INC H TIPPING FEES DEC , , Supplier Inv. Total : 5, , , MART04 MARTIN TIRE SHOP GAS A-4, WINDSHIELD WASHER / P GAS / A-4 TRUCK, REC, GAS FOR SNOWBLOWER / ARENA Supplier Inv. Total : SKSL02 SKS LAW LLP/SRL RE: PURCHASE AND SALE FOR 402 1, , Supplier Inv. Total : 1, , , VANK10 VANKLEEK HILL HOME HARDWARE NEW DEADBOLT KEY ROOM 6 / AR MAINT. SUPPLIES / ARENA CLEANING SUPPLIES /LIBRARY REPAIR REF. ROOM SHOWER / ARE MATERIAL & SUPPLIES / ARENA MATERIAL & SUPPLIES / OUTSIDE MATERIAL & SUPPLIES / OUTSIDE MATERIAL & SUPPLIES / ARENA MATERIAL & SUPPLIES / ARENA Supplier Inv. Total : Grand Total : 20 Invoice(s) 8 Cheque(s) 9, , ,

168 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 23, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 8:13 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT DIST01 DISTRIBUTION PURE-CHEM SUPPLIES / CBO DEPT Supplier Inv. Total : MACE01 MAC EWEN PETROLEUM INC # 1-14 / /LT # 1-14 / /LT # 1-11 / /LT # 1-07 / /LT # 1-14 / /LT Supplier Inv. Total : MART04 MARTIN TIRE SHOP DIESEL / VKH TANKER DIESEL / VKH PUMPER DIESEL / VKH RESCUE DIESEL / VKH TANKER DIESEL / VKH RESCUE GAS, WASHER FUID / TOWN TRUC DIESEL / VKH RESCUE DIESEL / VKH TANKER & PUMPER DIESEL / 83 PUMPER VKH Supplier Inv. Total : MJST01 MJ'S TRUCK & TRAILER REPAIR SERVICE CALL FOR VKH TANKER REPLACE BRACKET FOR LADDER Supplier Inv. Total : VANK10 VANKLEEK HILL HOME HARDWARE MATERIAL & SUPPLIES / DAY CARE CLEANER FOR FLOORS / VKH FIRE SNOW SHOVEL / VKH F.D PURCHASE 2 SHOP VAC'S / VKH F REPAIR CHAIN SAW / VKH F.D WATER HOSE NOZZLE / VKH F.D RE: VKH F.D. TRAINING TOOLS FOR VKH RESCUE VAN Supplier Inv. Total : 1, , , Grand Total : 25 Invoice(s) 5 Cheque(s) 3, , ,

169 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 30, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 8:53 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT CANADA INC ADMINISTRATIVE DEPOSIT RE-IMB 1, , Supplier Inv. Total : 1, , , ONTARIO INC ZAMBONI FUEL ZAMBONI FUEL ZAMBONI FUEL Supplier Inv. Total : ANGL02 ANGLO FRANCO COMMUNICATIONS TRANSLATION OF MINUTES Supplier Inv. Total : BELL01 BELL CANADA /JAN-18 7 VKH SEWAGE COMM. LINE / PUMP /JAN-18 7 LAURENTIAN PARK Supplier Inv. Total : BELL05 BELL CANADA /JAN-18 7 MODEM RENTAL / MUN. GARAGE, L Supplier Inv. Total : BERT04 BERTRAND SUPPLIES MAINT. SUPPLIES / ARENA MAINT. SUPPLIES / ARENA Supplier Inv. Total : BOUL01 BOULERICE NATHALIE /JAN-18 7 CELL PHONE Supplier Inv. Total : CANA10 CANADIAN TIRE GLASSES / CBO DEPT MATS & DRILL / ARENA Supplier Inv. Total : CAWA01 CAWA PRECISION INC ADMINISTRATIVE DEPOSIT RE-IMB Supplier Inv. Total : CHAM06 CHAMPLAIN FIRE PROTECTION INC VOLT BATTERY FOR EXIT SIGN /

170 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 30, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 2 8:53 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT Supplier Inv. Total : CORP01 CORPORATION OF THE UNITED COUNTIES OF RH RE: CERIDIAN - JANUARY Supplier Inv. Total : GKSE01 G&K SERVICES CANADA INC MATS / ARENA MATS / ARENA Supplier Inv. Total : GROU01 GROUPE MATERIAUX GODIN INC BLDG MAINT / CBO DEPT Supplier Inv. Total : HAWK04 HAWKESBURY BD OF WASTE MANAGE. RECYC/JAN RE: RECYCLING PROG. JAN , , Supplier Inv. Total : 48, , , HAWK06 HAWKESBURY LUMBER/ HOME HARDWARE DUST MOP / CBO DEPT Supplier Inv. Total : HINT01 HINTON MASON CONWAYDEANA ADMINISTRATIVE DEPOSIT RE-IMB Supplier Inv. Total : HUNE02 HUNEAULT PORTES DE GARAGE DOORS INC ADJUST TIMER AND MAGIC EYES / Supplier Inv. Total : IGSH01 I.G.S. HAWKESBURY INTERNET / ATELIER INTERNET / CBO DEPT INTERNET / DAY CARE INTERNET / LIBRARY INTERNET / ARENA INTERNET & PHONE / DAN HOLME INTERNET / ADMIN Supplier Inv. Total : JGBA01 J.G. BARRETTE ELECTRIC LTD LIGHT BULBS FOR EXIT SIGN / CB Supplier Inv. Total :

171 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 30, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 3 8:53 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT JURT01 JURT HANS JURTALICE ADMINISTRATIVE DEPOSIT RE-IMB Supplier Inv. Total : KING01 KING GARAGE BATTERY FOR TRUCK # 2 CBO / JA BATTERY FOR TRUCK # 1 CBO / MA Supplier Inv. Total : LAFL01 GFL ENVIRONMENTAL INC H TIPPING FEES JAN , , Supplier Inv. Total : 7, , , LERO02 LEROUX H. SHARPENING ZAMBONI MAINT Supplier Inv. Total : MAXI02 MAXIBURO LTEE PRINTER TONER / ADMIN OFFICE SUPPLIES / CBO DEPT OFFICE SUPPLIES / ADMIN OFFICE SUPPLIES/ CBO DEPT STORAGE BOXES / ARENA CART. HP / CBO DEPT Supplier Inv. Total : 1, , , MIKE01 MIKE'S WASTE DISPOSAL INC RECYCLING SERVICES JAN , , RECYCLING SERVICES JAN , , SERVICES JAN , , SERVICES JAN , , Supplier Inv. Total : 36, , , MULT01 MULTI-LINK IT SOLUTIONS REMOTE SUPPORT JAN Supplier Inv. Total : MUNI03 MUNICIPAL WORLD INC RE: MUNICIPAL WORLD MAGAZINE Supplier Inv. Total : NEPT01 NEPTUNE TECHNOLOGY GROUP (CANADA) LIMITED REFERENCE TO FULL SUPPORT 20 4, , Supplier Inv. Total : 4, , ,746.00

172 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 30, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 4 8:53 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT ORFA01 ONTARIO RECREATION FACILITIES ASSOCIATION RE: ORFA MEMBERSHIP Supplier Inv. Total : PRES02 PRESCOTT ELECTRIC MOTORS CHANGE BRAKER IN BASEMENT / NEW BATHROOM FAN FOR CBO BL Supplier Inv. Total : RBHL01 RBH LIFTTRUCK SERVICES ZAMBONI MAINT Supplier Inv. Total : ROGE09 ROGERS WIRELESS INC CELL PHONE / ST JUDES Supplier Inv. Total : SOCA02 SOCAN ASS. FEES / MEMBERSHIP (MUSIC Supplier Inv. Total : SOUT01 SOUTHERN ONT. LIBRARY SERVICE OVERDRIVE SHARED E-BOOK 1, , PROV. LICENSING E-RESOUR Supplier Inv. Total : 2, , , STAP01 STAPLES ADVANTAGE RE: LAMINATED POUCH PAPER FOR DOG TAG INVOICES Supplier Inv. Total : THOM06 THOMSON REUTERS CANADA RE: MUNICIPAL LAW Supplier Inv. Total : UPSC01 UPS CANADA LTD F COURIER SERVICES / FIRE, ADMIN Supplier Inv. Total : WILL06 WILLOW CREEK COMPANY ADVERTISING / SPONSOR AD IN LO Supplier Inv. Total :

173 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 30, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 5 8:53 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT WYLI01 WYLIE BUILDING SUPPLY MATERIAL TO MAKE CASHBOX / AD Supplier Inv. Total : Grand Total : 63 Invoice(s) 39 Cheque(s) 109, , ,

174 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 30, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 9:23 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT ARCH01 ARCHAMBAULT BOOKS / LIBRARY BOOKS / LIBRARY BOOKS, LIBRARY BOOKS / LIBRARY BOOKS, LIBRARY BOOKS, LIBRARY BOOKS, LIBRARY Supplier Inv. Total : ATAN01 ATANASOV NIKOLAY CLEANING SERVICES JAN. 2, 7, Supplier Inv. Total : BELL09 BELL MOBILITY INC /JAN CELL PHONE / DAN HOLMES Supplier Inv. Total : CANA22 CANADIAN LINEN AND UNIFORM CARPET CLEANING / LIBRARY CARPET CLEANING / LIBRARY Supplier Inv. Total : DENI01 DENIS MARC 33/JAN HAWKESBURY POUND Supplier Inv. Total : FERG01 FERGUSON FOREST CENTRE RE: PURCHASE WHITE SPRUCE / Supplier Inv. Total : FIRE01 FIRE MARSHAL'S PUBLIC FIRE SAFETY COUNCIL INV MEMBERSHIP RENEWAL JAN. TO D Supplier Inv. Total : FIRE02 FIRESERVICE MANAGEMENT LTD REPAIR & WASH BUNKER SUITS / V Supplier Inv. Total : GKSE01 G&K SERVICES CANADA INC MATS / ARENA Supplier Inv. Total : HAWK16 HAWKESBURY SERVICE TELECOM LTD 164 DOC # CELL PHONE / ALISON, JAN

175 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 30, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 2 9:23 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT Supplier Inv. Total : LERO02 LEROUX H. SHARPENING ZAMBONI MAINT Supplier Inv. Total : MACE01 MAC EWEN PETROLEUM INC DIESEL L'OR F.D. / # 2-12 / /LT GAS, BY-LAW / # 1-14 / /LT # 1-17 / /lt # 2-12 / /LT # 3-10 / /lt # 1-14 / /lt BLDG TRUCK #2 / GAS, BY-LAW / # 1-14 / /LT # 1-14 / /LT GAS, BY-LAW / # 3-10 / /LT # 1-17 / /LT # 1-14 / /LT Supplier Inv. Total : 1, , , MAXI02 MAXIBURO LTEE PAPER / ADMIN Supplier Inv. Total : OBOA02 OBOA GOLDEN TRIANGLE CHAPTER OBOA-2018-JACQUE 18 MEMBERSHIP FEES 2018 / JACQUE OBOA-2018-MAXIME 18 MEMBERSHIP FEES 2018 / MAXIME Supplier Inv. Total : OSWI02 OSWICK DEAN ADMINISTRATIVE DEPOSIT RE-IMB Supplier Inv. Total : STAP01 STAPLES ADVANTAGE THERMAL ROLL FOR DEBIT MACHI Supplier Inv. Total : TELI01 TELIZON INC RE: LONG DISTANCE / JAN Supplier Inv. Total : THER02 THE REVIEW HALL AD / REC

176 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 30, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 3 9:23 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT RE: SPEC. MEETING / ECONO DEV Supplier Inv. Total : TRIB01 TRIBUNE /EXPRESS B RE: ECONO/COMUN. COORDINATO B RE: SPECIAL MEETING JAN Supplier Inv. Total : TROP02 TROPHY HILL LONGSLEEVE BLUE DRESS SHIR Supplier Inv. Total : WELL01 WELLS FARGO EQUIPMENT FIN CO PHONE SYSTEM / ADMIN Supplier Inv. Total : Grand Total : 46 Invoice(s) 21 Cheque(s) 4, , ,

177 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 30, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 8:22 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT ONTARIO INC ZAMBONI FUEL Supplier Inv. Total : ANGL02 ANGLO FRANCO COMMUNICATIONS RE: FRENCH TRANSLATION Supplier Inv. Total : BEAU08 BEAULIEU DANIEL 10/01/18/DANIEL B 21 LIBRARY FEES Supplier Inv. Total : BEDA07 BEDARD JOANNE 10/01/18/JOANNE B 21 LIBRARY FEES Supplier Inv. Total : BELL01 BELL CANADA /JAN L'OR SEWAGE - COMM. LINE /JAN VKH WATER - COMM. LINE /JAN KING ST PUMPING STN /JAN L'OR WWTP /JAN L'OR SEWAGE - NEW ALARM /JAN L'OR MUN. GARAGE /JAN L'OR FIRE DEPT /JAN L'OR SKATING RINK /JAN L'OR MARINA /JAN L'OR MUN. PARK /JAN BLDG. BY-LAW DEPT /JAN L'OR W/S PROJ /JAN ATELIER DES PETITS /JAN ARENA /JAN VKH SEWAGE - NEW ALARM LINE /JAN VKH SEWAGE LINE Supplier Inv. Total : 1, , , ENBR03 ENBRIDGE GAS DISTRIBUTION INC ENBGAS-VKHSTA1 27 NATURAL GAS SERVICE INSTALLAT 12, , Supplier Inv. Total : 12, , , GAUT21 GAUTHIER ROBERT 10/01/18/ROBERT G 21 LIBRARY FEES Supplier Inv. Total : HYDR02 HYDRO ONE NETWORKS INC /JAN FRONT RD W, NEW TREATMEN 8, , /JAN STANLEY AVE, SEWAGE/VKH /JAN HWY 34 SOCCER FIELD /JAN LAVAL PL, PUMPING STN /JAN PLEASANT CORNERS, MUN. G /JAN-1 21 MINER PARK

178 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 30, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 2 8:22 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT /JAN MAIN ST W, SEWAGE/VH /JAN HWY /JAN OSWALD ST, SEWAGE/VKH /JAN HWY 34 2, , /JAN COUNTY RD /JAN PLEASANT CORNER RD E Supplier Inv. Total : 14, , , JACQ02 JACQUES GAUTHIER PETTY CASH 19/01/18/JACQUES G 21 OFFICE SUPPLIES / MEETINGS Supplier Inv. Total : LERO06 LEROUX LUCIE 10/01/18/LUCIE L 21 LIBRARY FEES Supplier Inv. Total : LURE01 LURELU RR RE: PUBLICATIONS, SUBSCRIPTIO Supplier Inv. Total : ONTA07 ONTARIO GOOD ROADS ASSOCIATION 2018 OGRA REGIST OGRA CONFERENCE REGIST Supplier Inv. Total : PARO04 PARISIEN GISELE 23/01/18/GISELE P 21 LIBRARY FEES Supplier Inv. Total : PARS01 PARSONS-WEBBER ERIKA 17/01/18/ERIKA P 21 LIBRARY FEES Supplier Inv. Total : PETR01 PETRIN ROXANNE 05/01/18/ROXANNE 21 LIBRARY FEES Supplier Inv. Total : RPCN01 RPC - NB RESEARCH & PRODUCTIVITY COUNCIL RE: COMPRESSED BREATHING AIR Supplier Inv. Total : TOWN04 TOWNSHIP OF ALFRED & PLANTAGENET RE: TRANSLATION OF ELECTION P Supplier Inv. Total :

179 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 30, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 3 8:22 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT UNIT01 UNITED COUNTIES OF PRESCOTT & RUSSELL FIN RE: MTE TRAINING - PAULA, NATHA Supplier Inv. Total : Grand Total : 44 Invoice(s) 18 Cheque(s) 31, , ,

180 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 30, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 8:39 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT LASC01 LASCELLES ENGINEERING & ASSOCIATES LTD COMPACTION TESTING - VKH WWT RECONSTRUCTION OF DERBY ST 2, , Supplier Inv. Total : 3, , , LAVI01 LAVIOLETTE EXCAVATION MUN. DRAIN, ALBERT JEAN LOUIS Supplier Inv. Total : MAUR01 MAURICE DUVAL EXCAVATION INC SNOW HAULING, TRI-AXLE 6.5 HRS SNOW HAULING - TRI-AXLE 9 HRS Supplier Inv. Total : 1, , , MRRE01 MR. REFILL T ALL TRUCKS - WINTER WINDSHIEL Supplier Inv. Total : SMAL01 SMALL TOWN ELECTRIC RE: LIGHTS IN TEMPO ENTRANCE Supplier Inv. Total : WSPC01 WSP CANADA INC I & I STUDY - PROF. FEES DEC. 3 T 4, , RE: VKH WWTP - NASM PLAN DEV. 1, , Supplier Inv. Total : 5, , , Grand Total : 9 Invoice(s) 6 Cheque(s) 11, , ,

181 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 31, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 1:44 pm Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT CORP02 CORP. TOWN OF HAWKESBURY VKH WATER / NOV - DEC , , L'OR WATER / NOV - DEC , , Supplier Inv. Total : 55, , , TOWN06 TOWNSHIP OF EAST HAWKESBURY RE: FIRE AT 770 POPLAR RD - DEC 1, , Supplier Inv. Total : 1, , , VANK06 VANKLEEK HILL COUNTRY DEPOT BAG ADULT DOG FOOD / VKH PO Supplier Inv. Total : Grand Total : 4 Invoice(s) 3 Cheque(s) 56, , ,

182 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 30, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 8:13 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT ENBR03 ENBRIDGE GAS DISTRIBUTION INC ENBGAS-VKHSTA1 27 NATURAL GAS SERVICE INSTALLAT 12, , Supplier Inv. Total : 12, , , ONTA07 ONTARIO GOOD ROADS ASSOCIATION 2018 OGRA REGIST OGRA CONFERENCE REGIST Supplier Inv. Total : Grand Total : 2 Invoice(s) 2 Cheque(s) 13, , ,

183 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 26, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 9:38 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT ONTA07 ONTARIO GOOD ROADS ASSOCIATION OGRACONF2018-RE OGRA CONFERENCE REGIST 5, , Supplier Inv. Total : 5, , , Grand Total : 1 Invoice(s) 1 Cheque(s) 5, , ,

184 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 10, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 2:48 pm Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT ASSO04 ASSOCIATION OF MUNICIPAL CLERKS AND TREASURERS ID#208192/ AMCTO 2018 MEMBERSHIP-NATHL ID#210186/ AMCTO MEMBERSHIP 2018-ALISON ID#216211/ AMCTO MEMBERSHIP 2018-PAULA Supplier Inv. Total : 1, , , HCLD01 HCL DISTRIBUTION INC 10/01/18 5 COFFEE Supplier Inv. Total : LEMI04 LEMEIUX RYAN 08/01/18 5 WINTER CARNIVAL-WRESTLING 1, , Supplier Inv. Total : 1, , , MORR06 MORRISON RICHARD BRIAN 10/01/18 5 REIMBURSEMENT OF CREDIT-CAN Supplier Inv. Total : ONTA11 ONTARIO ASSOCIATION OF PROPERTY STANDARDS OFFICERS IN 2018 MEMBERSHIP MEMBERSHIP-NORMAND SAU Supplier Inv. Total : SAUV13 SAUVE NORMAND 10/01/18 5 WATER SYSTEM MAINTENANCE-JA Supplier Inv. Total : STLO01 ST-LOUIS MARANDA 04/01/18 5 DEPOSIT REIMBURSEMENT FOR C Supplier Inv. Total : Grand Total : 9 Invoice(s) 7 Cheque(s) 4, , ,

185 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 18, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 8:49 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT HOLM01 HOLMES DANIEL M. MILEAGE-18/12/ MILEAGE CLAIM-JUNE 2017 TO DE Supplier Inv. Total : SERV05 SERVICES DE CARTES DESJARDINS 02/01/ CREDIT CARD-DAYCARE SUPPLIES Supplier Inv. Total : Grand Total : 2 Invoice(s) 2 Cheque(s) 1, , ,

186 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 18, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 9:26 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT MINI22 MINIJEUX GONFLABLES CHARTRAND FEBRUARY 3, 2018 ACTIVITY SERV Supplier Inv. Total : MUNL01 MUN. LAW ENFORCEMENT OFF.ASSOC.(ONTARIO) INC 2018 MEMBERSHIP MEMBERSHIP-JACQUES GAU Supplier Inv. Total : Grand Total : 2 Invoice(s) 2 Cheque(s)

187 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 18, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 8:56 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT J.C.SU01 J.C. SULPHER CONSTRUCTION LTD VKH WWTP UPGRADES-CONTRAC 182, , Supplier Inv. Total : 182, , , Grand Total : 1 Invoice(s) 1 Cheque(s) 182, , ,

188 CANTON DE CHAMPLAIN TOWNSHIP AP4020 Cheque Release List - Summary Date : Jan 24, 2018 Bank Code : 1 - GENERAL BANK Page : Time : 1 11:59 am Supplier Code & Name Invoice No. Batch No. Batch Description Invoice AMT Released AMT Cheque AMT BART02 BARTON GARY 2018 CONVENTION CONVENTION ALLOCATION 3, , Supplier Inv. Total : 3, , , CARK02 CARKNER TROY 2018 CONVENTION CONVENTION ALLOCATION 3, , Supplier Inv. Total : 3, , , DUVA04 DUVAL PAUL-EMILE 2018 CONVENTION CONVENTION ALLOCATION 3, , Supplier Inv. Total : 3, , , LACE02 LACELLE JACQUES 2018 CONVENTION CONVENTION ALLOCATION 3, , Supplier Inv. Total : 3, , , MACL01 MACLEOD HELEN 2018 CONVENTION CONVENTION ALLOCATION 3, , Supplier Inv. Total : 3, , , MINE01 MINER GERARD 2018 CONVENTION CONVENTION ALLOCATION 3, , Supplier Inv. Total : 3, , , PERR01 PERREAULT PIERRE 2018 CONVENTION CONVENTION ALLOCATION 3, , Supplier Inv. Total : 3, , , RIOP01 RIOPEL NORMAND 2018 CONVENTION CONVENTION ALLOCATION 3, , Supplier Inv. Total : 3, , , SEGU05 SEGUIN MARC 2018 CONVENTION CONVENTION ALLOCATION 3, , Supplier Inv. Total : 3, , , THEO05 THEORET & MARTEL INSURANCE ,142706, INSURANCE PREMIUM - 1/3 55, , Supplier Inv. Total : 55, , , Grand Total : 10 Invoice(s) 10 Cheque(s) 84, , ,

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207 CHAMPLAIN FIRE SERVICE - MONTHLY REPORT TO COUNCIL STATION: VANKLEEK HILL FIRE DEPARTMENT PREPARED BY : MICHEL MARTIN CHIEF DATE January CALLS FOR SERVICES CATEGORY # OF CALL APPARATUS MAN HR VOL HR A) FIRE 0 VKH RESCUE,VKH PUMPER,VKH TANKER 0 0 B)FIRE IN ( N G ) 0 VKH RESCUE,VKH PUMPER,VKH TANKER 0 0 C) MVA S IN (VKH) 2 VKH RESCUE, VKH PUMPER VKH TANKER 17 0 D)MVA IN ( N G ) 2 VKH RESCUE, VKH PUMPER VKH TANKER 22 0 E) MEDICAL IN VKH 3 VKH RESCUE, VKH PUMPER 23 2 F)MEDICAL IN ( N G ) G) ALARM IN VKH 4 PERSONAL VEHICULE 6 0 H) ALARM IN N G I) FALSE ALARMS IN VKH 0 VKH RESCUE,VKH PUMPER,VKH TANKER 0 0 J) FALSE ALARM IN N G K) TANKER CALL 0 ASSISTANCE TO LORIGNAL 0 0 L) FIRE HALL 2 CLEAN FIRE HALL,FROZEN WATER PIPE 8 0 M) MAINTENANCE 3 TRUCK MAINTENANCE TRAINING ACTIVITY CATEGORY DESCRIBE ACTIVITY MAN HR VOL HR REGULAR CLEAN ALL EQUIPMENT 14 PRACTICE S C B A & P P E 15 B) C.P.R. C) FIRST AID D) INDIVIDUAL TRAINING E) TRUCK INSPECTION

208 3. FIRE PREVENTION ACTIVITIES CATEGORY # OF INSPECTIONS MAN HR VOL HR A) INSPECTIONS RESIDENTIAL B) INSPECTIONS COMMERCIAL 48 WALL STREET 1 C) SCHOOL VISITS D) COMMUNITY GROUP 4. MUTUAL AID ACTIVITY REQUESTED BY APPARATUS MAN HR VOL HR EAST HAWKESBURY TANKER & MAN POWER COMMUNITY VOLUNTEER ACTIVITY EVENT ASSISTANCE PROVIDED MAN HR VOL HR COMMENT No major activity this month. CHIEF MICHEL MARTIN 198

209 CHAMPLAIN FIRE SERVICE - MONTHLY REPORT TO COUNCIL STATION:L Orignal PREPARED BY: R.Sincennes DATE:1/1/ CALLS FOR SERVICES CATEGORY # OF CALLS APPARATUS MAN HR VOL HR A) FIRE 2 LOP02-LOR07-LOT18 24 B) MVA S 1 LOP02-LOR07-LOT18 7 C) MEDICAL 1 LOP02-LOR07 6 D) ALARMS 0 E) FALSE ALARMS 0 F) OTHER 1 LOP TRAINING ACTIVITY CATEGORY DESCRIBE ACTIVITY MAN HR VOL HR A) REGULAR PRACTICE January 9: Fire Hydrant, hose and appliance NFPA 1001 January 23: Fire Behavior B) C.P.R. C) FIRST AID D) INDIVIDUAL TRAINING 199

210 3. FIRE PREVENTION ACTIVITIES CATEGORY # OF INSPECTIONS MAN HR VOL HR A) INSPECTIONS RESIDENTIAL 1 1 B) INSPECTIONS COMMERCIAL 2 2 C) SCHOOL VISITS 1 1 D) COMMUNITY GROUP 4. MUTUAL AID ACTIVITY REQUESTED BY APPARATUS MAN HR VOL HR East Hawkesbury LOT COMMUNITY VOLUNTEER ACTIVITY EVENT ASSISTANCE PROVIDED MAN HR VOL HR COMMENTS Richard Sincennes_ FIRE CHIEF - SIGNATURE 200

211 REC Monthly Report JANUARY 2018 February 13, 2018 Regular Meeting of Council ARENA/SUMMER SLAB: Hawkesbury arena re-opened officially as of January 15 therefore employee schedule was adapted accordingly. The department is now using Mind and Body system to bill, schedule and manage hall bookings. Monthly invoices continue to be sent and collected through our online booking system. Public skating and pick-up hockey continue to be available to the public. Monthly schedules are shared via Facebook, posted in the arena, and on our website. RECEPTION HALL VANKLEEK HILL Regular monthly bookings: Be More Active!, Heart Wise Yoga, Eight Dance Company, Prescott Russell Community Lunch. Additional bookings: International Auction, On the Edge, Birthday Party. CHALET ABRI: Regular monthly bookings: Club de l Amicale and Prescott Russell Community Lunch. MAISON DES JEUNES/OUTDOOR RINK: Walkways are salted and snow is removed when required. Outdoor rink opened around January 6 th and an employee is on site during usual operating hours. The rink hours are over 47 hrs/per week. MARINA: Garbage is emptied weekly. CAMPGROUND/L ORIGNAL PARK/BEACH: Garbage is emptied weekly. Security guard continues weekly monitoring. MILL STREET PARK: (includes the Tennis Courts) Garbage is emptied weekly. Outdoor rink opened around December 20 as it has a cement slab rather than on unfrozen ground. WOODHILLS PARK: Nothing to report. LAURIER PILON MUNICIPAL PARK Nothing to report. PARC DESJARDINS - LAURENTIAN PARK Nothing to report. MINER PARK: Outdoor rink officially opened around January 4 th

212 REC Monthly Report JANUARY 2018 February 13, 2018 Regular Meeting of Council SACHA S PARK Nothing to report. CHAMPLAIN BIKE TRAIL AND MAIN STREET: Garbage emptied twice per week. OTHER ITEMS: The committee for the Champlain Winter Carnival continue to meet for Winter Carnival Feb 1-4, Coloring contest and snow sculpture contests close on January 31. Application for the Canada Summer Jobs was submitted. Waiting on the Summer Experience Program grant to open. A Lead Hand was hired and will commence on February 5 th. Electronic sign is being updated regularly. All of which is respectfully submitted by, Lisa Burroughs Director of Parks and Recreation 2 202

213 Public Works Department Township of Champlain Report to Council February 13 th, 2018 Regular Meeting of Council Period covering January 2018 Capital Projects Nothing to report. Sidewalks Nothing to report. Road Maintenance All roads patrolled on a regular basis for regular patrol and winter patrol/maintenance. Public Works Department will continue conduct regular maintenance as required. Snow removal in Vankleek Hill and L Orignal occurred on January 9 th, 10 th and 15 th to 18 th. Equipment/Vehicle & Maintenance Regular maintenance done on all vehicles. All fleet is set up and prepared for our Winter Maintenance Operations. Buildings, Grounds Maintenance Nothing to report. Safety Winter parking restrictions are still in effect. Municipal Landfill Site The landfill is closed for the season. Mobile Traffic Speed Sign Nothing to report. Other Departments Nothing to report. NOTES FROM SUPERINTENDENT OF PUBLIC WORKS Nothing to report. Respectfully submitted, James McMahon Director of Public Works of 1

214 Public Works Department Township of Champlain MEMO to Public Works Committee February 13 th, 2018 Members of the Council, RE: 2018 Spring Garbage Collection This is to inform Council that the official pickup dates of the 2018 Spring Garbage Collection have been confirmed for all Champlain Township Wards (Vankleek Hill, West Hawkesbury, L Orignal, and Longueuil). For your information, please find attached the English and French information sheets. Respectfully submitted, James McMahon Director of Public Works 204

215 SPRING GARBAGE COLLECTION 2018 ALL items must be placed for pickup no later than 7:00 a.m. on the Monday of the respective week identified below AND NO EARLIER THAN THE WEEKEND PRIOR TO YOUR SCHEDULED PICKUP. No vehicles will return to an area if pickup has already occurred. Curbside spring garbage collection will occur for RESIDENTIAL (DOMESTIC) ITEMS ONLY. The MAXIMUM amount of garbage that the Township will collect is limited to the equivalent of four pieces of furniture/appliances. Refrigerator coolant (Freon) must be removed and the appliance must be tagged by a licensed contractor before pickup. NO COMMERCIAL, INDUSTRIAL, HAZARDOUS, AGRICULTURAL OR CONSTRUCTION WASTE ITEMS WILL BE COLLECTED. Property owners will have to make separate arrangements with private contractors for disposal of these items. TIRES WILL NOT BE COLLECTED. ALL COMPOSTABLE MATERIAL MUST BE IN BIODEGRADEABLE BAGS Tree limbs must be bundled and tied together (maximum 2 feet by 6 feet). IMPORTANT: ELECTRONIC & ELECTRICAL EQUIPMENT WILL BE COLLECTED BY RECYCLE-ACTION the same week identified below. Please separate electronic and electric equipment from the other household garbage at the curbside. Vankleek Hill (Ward 1) the week of April 30, 2018 West Hawkesbury (Ward 4) North of Greenlane Road East and West including that section of Provincial Highway 34 (excluding Greenlane Road East and West) West Hawkesbury (Ward 4) South of Greenlane Road East and West including that section of Provincial Highway 34 to Provincial Highway 417 (including Greenlane Road East and West) the week of May 7, 2018 the week of May 14, 2018 L Orignal (Ward 2) the week of May 21, 2018 Longueuil (Ward 3) the week of May 28, 2018 Should you have any questions regarding pickup dates and which articles cannot be picked up during this curbside collection day, please call the municipal office at (613) MUNICIPAL LANDFILL SITE 1897 CASSBURN ROAD OPEN EVERY SATURDAY FROM MAY 5 TO NOVEMBER 3, 2018 (from 9:00 a.m. to 12:00 p.m.) PLEASE NOTE: The landfill site will be open on Saturday, November 10 and 17, 2018 to receive leaves, branches and other compostables ONLY. Proof of residence required. See website for rates imposed at the municipal landfill site. 205

216 CUEILLETTE PRINTANIÈRE DES DÉCHETS 2018 TOUS les articles destinés à la cueillette devront être déposés avant 7 h, le lundi de la semaine identifiée ci-dessous et PAS PLUS TÔT QUE LA FIN DE LA SEMAINE AVANT LA CUEILLETTE PRÉVUE. Aucun véhicule ne retournera dans une région où la cueillette aura déjà eu lieu. La cueillette printanière de déchets aura lieu SEULEMENT POUR LES ARTICLES DOMESTIQUES. La quantité MAXIMALE que récoltera le Canton se limite à l équivalent de quatre meubles/électroménagers. Tout équipement contenant des réfrigérants (fréon) devra être drainé et étiqueté par un professionnel agréé avant la cueillette. LES DÉCHETS COMMERCIAUX, INDUSTRIELS, DANGEREUX, AGRICOLES OU DE CONSTRUCTION NE SERONT PAS ACCEPTÉS. Les propriétaires devront prendre les dispositions nécessaires avec des entrepreneurs indépendants afin de se défaire de ces articles. AUCUN PNEU NE SERA ACCEPTÉ. TOUTES LES MATIÈRES COMPOSTABLES DOIVENT ÊTRE DÉPOSÉES DANS DES SACS BIODÉGRADABLES. Les branches d arbres devront être attachées ensemble (maximum de 2 pieds par 6 pieds). IMPORTANT : L ÉQUIPEMENT ÉLECTRONIQUE ET ÉLECTRIQUE USAGÉ SERA RECOLTÉ par Recycle-Action, pendant la même semaine. L équipement électronique et électrique devra être placé à part sur le trottoir ou accotement. Vankleek Hill (quartier 1) la semaine du 30 avril 2018 Hawkesbury Ouest (quartier 4) au nord du chemin Greenlane est et ouest incluant la section de la route provinciale 34 (excluant le chemin Greenlane est et ouest) Hawkesbury Ouest (quartier 4) au sud du chemin Greenlane est et ouest incluant la section de la route provinciale 34 jusqu à l autoroute 417(incluant le chemin Greenlane est et ouest) la semaine du 7 mai 2018 la semaine du 14 mai 2018 L Orignal (quartier 2) la semaine du 21 mai 2018 Longueuil (quartier 3) la semaine du 28 mai 2018 Si vous avez des questions concernant les dates de cueillette et quels articles ne peuvent être recueillis durant cette journée de cueillette printanière, veuillez communiquer avec le bureau municipal au SITE D ENFOUISSEMENT MUNICIPAL 1897, CHEMIN CASSBURN Ouvert tous les samedis du 5 mai jusqu au 3 novembre 2018 de 9 h à 12 h. VEUILLEZ NOTER que le site sera ouvert les samedis 10 et 17 novembre 2018 UNIQUEMENT afin de récolter des feuilles, branches et autres matières compostables. Une preuve de résidence est requise. Voir site Web pour la tarification imposée au site d enfouissement municipal. 206

217 Public Works Department Township of Champlain MEMO to Public Works Committee February 13 th, 2018 Members of the Council, RE: Workers Mourning Day Act - An Act respecting a Day of Mourning for Persons Killed or Injured in the Workplace This is to inform Council that April 28 th, 2018, is "The National Day of Mourning". A day dedicated to remembering and honoring those who have died, been injured or became ill on the job. The Public Services and Safety Association is requesting that all flags outside Ontario Gov. Buildings and other buildings such city and town halls, schools, universities, colleges and hospitals be flown at half-mast on that day. As requested, the flag at the Administrative Office will be flown at half-mast on April 28 th, This gesture will also reaffirm our commitment in keeping our employees workplace safe. Respectfully submitted, James McMahon Director of Public Works 207

218 BUILDING DEPARTMENT'S MONTHLY REPORTS / RAPPORT MENSUEL DU SERVICE DU BATIMENT JANUARY 2018 / JANVIER 2018 REASON # OF PERMITS PERMIT ISSUED / PERMIS ÉMIS VALUE PRE. REVENUE REVENUE 2018 TOTAL 2017 JANUARY RAISON # DE PERMIS VALEUR REVENU REVENU REVENUE REVENUE RESIDENTIAL - RESIDENTIEL 0 0 $ 0 $ 0 $ 0 $ 0 $ New - Nouveau Addition 0 0 $ 0 $ 0 $ 0 $ 0 $ Inground - Above Ground Pool 0 0 $ 0 $ 0 $ 0 $ 0 $ Piscine creusée - Hors-terre Garage - Carports 0 0 $ 0 $ 0 $ 0 $ 381 $ Garage - Abri-auto Deck - Shed 1 11,856 $ 0 $ 909 $ 909 $ 0 $ Patio - Remise Renovation - Rénovation 3 39,500 $ 0 $ 1,186 $ 1,186 $ 2,526 $ Fence-Clôture 1 2,890 $ 0 $ 155 $ 155 $ 0 $ MULTI-RESIDENTIAL 0 0 $ 0 $ 0 $ 0 $ 0 $ New - Nouveau Renovation - Rénovation 0 0 $ 0 $ 0 $ 0 $ 0 $ COMMERCIAL 0 0 $ 0 $ 0 $ 0 $ 0 $ New - Nouveau Addition 0 0 $ 0 $ 0 $ 0 $ 0 $ Renovation - Rénovation 1 0 $ 0 $ 0 $ 99 $ Fence-Clôture 0 0 $ 0 $ 0 $ 0 $ 0 $ INDUSTRIAL - INDUSTRIEL 0 0 $ 0 $ 0 $ 0 $ 0 $ New - Nouveau Addition 0 0 $ 0 $ 0 $ 0 $ 0 $ Renovation - Rénovation 0 0 $ 0 $ 0 $ 0 $ 0 $ INSTITUTIONAL - INSTITUTIONNEL 0 0 $ 0 $ 0 $ 0 $ 0 $ New - Nouveau Addition 0 0 $ 0 $ 0 $ 0 $ 0 $ Renovation - Rénovation 0 0 $ 0 $ 0 $ 0 $ 0 $ AGRICULTURE- AGRICOLE 0 0 $ 0 $ 0 $ 0 $ 0 $ New - Nouveau Addition 0 0 $ 0 $ 0 $ 0 $ 0 $ Renovation - Rénovation 0 0 $ 0 $ 0 $ 0 $ 435 $ SIGN - ENSEIGNE 1 2,502 $ 0 $ 104 $ 104 $ 0 $ DEMOLITION $ 0 $ 100 $ 100 $ 0 $ RENEWAL - RENOUVELLEMENT Res.- Com - Ind - Inst - Agri 3 0 $ 0 $ 495 $ 495 $ 200 $ TOTAL 11 64,996 $ 0 $ 3,229 $ 3,229 $ 3,641 $ Jacques Gauthier, CBO 208

219 BY-LAW ENFORCEMENT OFFICER'S REPORT Municipal By-Law Enforcement Officer: Normand Sauvé SUBMITTED TO COUNCIL: February 6, 2018 MONTH: January, 2018 RECENT INVESTIGATION UPDATES 1. Two letters were delivered regarding the Animal Control By-Law. 2. Gave some warnings to property owners for pushing snow into ditch and on the street. 3. One verbal warning issued regarding the Animal Control By-Law. 4. One verbal warning issued regarding the Noise By-Law. 5. For safety reasons, a property owner was asked to reduce two snow banks on his property that were obstructing the view of drivers. 6. Five people were advised that a building permit is required. 7. Carried out some crossing guard inspections, replaced one crossing guard for 1 day. By-Law & Infraction Jan. Calls / Insp. Jan. New Cases / Infr. YTD Cases / Infr. Permits / tickets Issued Mth / Ytd Animal Control / 0 Noise N/A Obstruction of Highways / Ditches N/A Property Standards N/A Pool / Fence N/A Parking By-Law / Parking Ticket Parking Warning N/A Fire By-law / Fire Permit Taxi By-law / Taxi Permit Chip & Vegetable Stand / Permit Water Metre N/A Kennel / Permit Garage Sale / Permit Tempo Garage / Permit N/A ON Building Code (demolition, insp., illegal const.) N/A Zoning By-law N/A Park / Marina Safety Inspection N/A Sign N/A Clean Yard N/A Others (recycle, garbage, encroachment, peddler) Permits for pool, fence, tempo garage and sign are issued by the Building Department. OTHER COMMENTS: Consulted the following people on different issues: James McMahon; Jacques Gauthier; Dominique Lefebvre; and Paula Knudsen. Delivered documents for different departments of the Township. Sent two Kennel Licence renewal notices dog tag registration notices were sent out. Sent seven notices of impending conviction. Normand Sauvé Municipal By-law Enforcement Officer 209

220 BY-LAW ENFORCEMENT OFFICER'S REPORT Municipal By-Law Enforcement Officer: Normand Sauvé SUBMITTED TO COUNCIL: February 6, 2018 MONTH: January,

221 Public Works Department Township of Champlain MEMO to Public Works Committee February 13 th, 2018 Members of the Council, RE: OCWA s Fourth Quarter 2017 Dashboard Operational Report Card This is to provide Council with a copy of OCWA s Fourth Quarter 2017 Dashboard Operational Report received in January, 2018 for the Water and Wastewater Facilities of Champlain Township, please see attached. Respectfully submitted, James McMahon Director of Public Works 211

222 Township of Champlain Dashboard - Operational Report 4 th Q 2017 OPE RATI ON S AND C OM PLI AN CE RELI ABILI TY INDICES Legend Y/N N/A Achieved On Target Caution Not Achieved Yes/No Not Applicable Health & Safety Target Q1/17 Q2/17 Q3/17 Q4/17 Number of Incidents 0 Drinking Water Actual Result Inspections Ratings (YTD) 100% Actual Result 100% 100% 100% 100% AWQI s 0 Actual Result Number of Non-Compliances 0 Actual Result Number of Watermain Breaks 0 Actual Result Number of Boil Water Advisories 0 Actual Result Water Main Flushing 100% Wastewater Target Achieved N/A N/A N/A 100% Number of Non-Compliances 0 Actual Result Number of Bypasses 0 Actual Result Number of Sanitary Sewer Back-ups 0 Sanitary Collection System Flushing Completion as per PM Program Actual Result % Target Achieved N/A N/A N/A 100% Sludge Hauled to Certified Field N/A N/A N/A N/A Preventive Maintenance Work Orders Completed >95% Target Achieved Y Y Y Y Ontario Clean Water Agency PRIVILEGED & CONFIDENTIAL 1 212

223 213

224 JOINT RECYCLING COMMITTEE January 8 th, 2018 HAWKESBURY TOWN HALL PRESENT: ABSENCE MOTIVATED: Gary J. Barton, Mayor, Township of Champlain Robert Kirby, Mayor, Township of East Hawkesbury André Chamaillard, Councillor, Town of Hawkesbury Paula Knudsen, Chief Administrator-Treasurer, Township of Champlain Luc Lalonde, Administrator Clerk-Treasurer Robert Lefebvre, Recycling Coordinator Robert Lessard, Recycle Action Inc. ALSO PRESENT: Jeanne Charlebois, Mayor, Town of Hawkesbury Doug Fowler, resident, Town of Hawkesbury Chairperson Gary Barton called the meeting to order at 8:32 am. Recycle Action Inc. Robert Lefebvre advised the Committee Members that Robert Lessard could not be present today due to weather conditions which prevented the employees of Recycle Action Inc. from being present. Pickup of recyclable material Mondays - Statutory Holidays Robert Lefebvre stated that he had received several complaints during the Christmas holidays whereby Christmas Day and New Year s Day was on a Monday therefore no collection of recyclable material in the Town of Hawkesbury was being provided nor would be available during the week. In addition, although the collection of recyclable material was scheduled in Hawkesbury for the day after New Year s Day (January 2), one of the recycling vehicles was not functioning and therefore the collection was interrupted. Robert Lefebvre stated that there are six (6) days during the year whereby a public holiday is always on a Monday with four (4) of these days being a statutory holiday. Robert Lefebvre mentioned that with the Christmas Holidays the issue of no collection service occurring on a Monday is more common since should the holiday fall on a Saturday or on a Sunday the actual holiday is carried over to the Monday resulting in no collection services. Luc Lalonde stated that he had also received several telephone calls regarding this matter explaining the situation. Mayor Robert Kirby also mentioned that the weather conditions were also extremely dangerous for the vehicle operators and he had ordered the recycling vehicles return to the municipal garage due to the dangerous weather conditions

225 JOINT RECYCLING COMMITTEE January 8 th, 2018 HAWKESBURY TOWN HALL Pickup of recyclable material Mondays on Statutory Holidays (continuation) Chairperson Gary Barton stated that the discussion of statutory holidays occurring on a Monday had been previously discussed by the Committee Members whereby the residents would lose their collection and recognized that it was extremely inconvenient during the Christmas holidays since it would be two (2) consecutive weeks without collection. Robert Lefebvre mentioned that the Committee has always provided that the pickup of recyclable material in the municipalities be scheduled on the same day as the pickup of garbage in order to avoid issuing calendars and creating confusion. Robert Lefebvre provided to each Member of the Committee with a schedule of pickup of garbage in the Town of Hawkesbury which occurs only from Mondays to Thursdays without any collection of garbage occurring on the Fridays. Mr. Doug Fowler addressed the Committee by providing several suggestions in resolving this ongoing situation, for instance - Shift every collection day back by one (1) day, in other words, that it becomes from Tuesday to Friday instead of Monday to Thursday (ex: the residents on the Monday public holiday will obtain collection on the Tuesday and the Tuesday collection day for residents would be cancelled); - By providing an additional truck for collection; or - That the residents be provided with roll-out bins/containers in lieu of the currently small blue boxes. Mayor Jeanne Charlebois also suggested that possibly the employees of the Roads Department of the Town of Hawkesbury could provide collection of recyclable material on public holidays which occur on a Monday, however, also stated that this would have to be verified with the union and its effect on the collective bargaining agreement. Robert Lefebvre also indicated that several residents had requested a rebate for non-collection of recyclable material on the public holidays which are on a Monday. Robert Lefebvre stated that the costs per household for the provision of services for the collection and processing of recyclable material is less than one (1) dollar per week per household and that any credit would be extremely nominal comparative to the services offered. Chairperson Barton concluded by agreeing that the issue needs to be re-visited and that a yearly rotating policy of non-collection of recyclable material on a public holiday should not always impact the same community. Chairperson Barton thanked Mayor Charlebois including Mr. Fowler for their comments and that the same will certainly be studied in order to provide fairness but to also consider costs in any recommended proposal

226 JOINT RECYCLING COMMITTEE January 8 th, 2018 HAWKESBURY TOWN HALL Adoption of minutes November 27 th,,2017 The minutes of the meeting of November 27 th, 2017 were presented and it was subsequently Moved by: Seconded by: Andre Chamaillard Robert Kirby THAT the minutes of the meeting of November 27 th, 2017 be adopted as presented. Tonnage Reports CARRIED The Recycling Coordinator stated that the material collected for the period from January to December 2017, being for a full year, was 1, tonnes for the residential blue box program. Robert Lefebvre indicated that the tonnage collected for the previous year was 1, tonnes. Robert Lefebvre mentioned that this is a decrease of tonnes or a 7.18% decrease this year in comparison to The Recycling Coordinator also stated that the tonnage of the electrical and electronic waste diverted from landfill sites by Recycle Action Inc. for the year 2017 amounted to tonnes in comparison to tonnes for the same period of the previous year or a decrease of 6.57 tonnes or 5.33% decrease. Recycling Vehicles update Luc Lalonde including Robert Kirby stated that apart from the mechanical issues that occurred during the Christmas holidays that there were no further major issues for repairs to the two (2) recycling vehicles

227 JOINT RECYCLING COMMITTEE January 8 th, 2018 HAWKESBURY TOWN HALL Accounts The Committee Members reviewed the accounts and it was Moved by: Seconded by: Paula Knudsen André Chamaillard BE IT RESOLVED THAT the accounts paid, as per Schedule A attached hereto and forming part of these minutes, be approved as presented to the Committee. CARRIED Financial Update Robert Lefebvre stated that there was no additional information since the last financial report that was provided at the meeting held on November 27, 2017 and that a potential surplus of approximately $20,000 was still being forecasted subject to all things remaining constant. Robert Lefebvre requested from Luc Lalonde if he could produce the final invoice from the Township of East Hawkesbury for the reimbursement of salaries and benefits from July 1, 2017 to the end of the year including the time charges of the mechanic of the Township of East Hawkesbury for repairs on the recycling vehicles. Robert Lefebvre stated that this was possibly the final account payable for the year 2017 in order to complete the 2017 financial report prior to year-end audit by Deloitte Bi-Annual Household Hazardous Waste Day Events Robert Lefebvre stated that he had filed with the Product Care Association, being the agency responsible for payment of grants for collecting/recycling of several household hazardous waste material including paints, for the two (2) planned household hazardous waste events. Robert Lefebvre also stated that he had also advised Stewardship Ontario for these two (2) planned events for payment of grants for the other material that is collected during these events. Robert Lefebvre re-iterated that he would be contacting within the next several weeks the three (3) associations responsible for funding, in part, the household hazardous waste day events, being Stewardship Ontario, Product Care Association and the Automotive Material Stewardship for their continued financial participation. Chairperson Gary Barton stated that he would be contacting both secondary schools, being Le Sommet and the Vankleek Hill Colligate Institute for their interest in participating in the events

228 JOINT RECYCLING COMMITTEE January 8 th, 2018 HAWKESBURY TOWN HALL Waste-Free Ontario Act Robert Lefebvre mentioned that he had provided in mid-december to each Member of the Committee with a complete copy of the documents that were released by Stewardship Ontario on December 19 th, 2017, being The Draft of the Amended Blue Box Program Plan; and An Agreement entitled Introduction to the A-BBPP Draft Program Agreement; Including another document produced by the Ministry of the Environment and Climate Change entitled Proposed Food and Organic Waste Framework. Robert Lefebvre continued by stating that due to the length of these documents that a summarization had been provided and sent to each Member of the Committee with the Agenda. These summaries are attached hereto and are identified as being Schedule B and Schedule C to these minutes. Robert Lefebvre stated that he had attended a webinar on January 6, 2018, sponsored by M3RsC (Municipal Collaborative Group which includes AMO and the City of Toronto), regarding the production of the draft document Amended-Blue Box Program Plan and that they would not support this document, in its present form, for some of the following reasons: Comments that had been initially provided during the consultation process were absent or not addressed in the draft document; Transition period too long for a total of seven (7) years; opinion was it should be 4 to 5 years; Ontario Stewardship s role is too extensive and their decisions are not necessarily subject to appeal; Lacking of basis information which needs to be evaluated prior to evaluating transitioning; Does not extensively deal with how stranded assets will be addressed; The matter of eligible costs for non-transition municipalities not clear, and Overall transparency issues, etc. Robert Lefebvre stated that this was the first official presentation of the document, as prepared by Stewardship Ontario, and that the same will surely be the subject of further negotiations between Stewardship Ontario and M3RsC prior to filing with the Resource and Productivity Recovery Authority (RPRA). Robert Lefebvre continued by stating that he would be attending another webinar this afternoon regarding this document, however, the same was being sponsored by Stewardship Ontario and will probably not be the same comments as those provided by M3RsC

229 JOINT RECYCLING COMMITTEE January 8 th, 2018 HAWKESBURY TOWN HALL Waste-Free Ontario Act (continuation) Robert Lefebvre gave a brief outline of the summary document entitled Blue Box Program Plan (Schedule B) and responded to the several questions of the Members of the Committee. Some highlighted text of the summary are as follows: There will be a two (2) year planning phase prior to transitioning of municipalities; Transitioning of municipalities will begin in the year 2020 with the final transitioning to occur by 2025; Post-collection will be an open and a competitive process but will attempt to maximize efficiency and minimize transportation and handling of recyclable material; Process will also attempt to minimize stranded assets; Municipalities will be asked as to their preliminary interest of transitioning by October 2018; Preliminary Catchment design and sequencing to be completed by November 16, 2018 Request for Proposals for post-collection services (ex: Recycle Action Inc.) by March 29, 2019; Request for Final Declaration from municipalities of interest to transition by March 29, 2018; First transitioning of municipalities to occur by June 1, 2020 with final transition to occur by May 31, With respect to the second document issued by Stewardship Ontario, being the Introduction to the A-BBPP Draft Program Agreement, Robert Lefebvre mentioned that this is an agreement between Stewardship Ontario and the Resource Productivity and Recovery Authority (RPRA) which deals with their respective responsibilities and obligations to each other. As such, Robert Lefebvre stated that this matter is essentially their respective issue including that of the Ministry of the Environment and Climate Change

230 Waste-Free Ontario Act (continuation) JOINT RECYCLING COMMITTEE January 8 th, 2018 HAWKESBURY TOWN HALL Robert Lefebvre proceeded with the remaining document, being Schedule C and entitled Proposed Food and Organic Waste Framework, as issued by the Ministry of the Environment and Climate Change dated November Robert Lefebvre stated that this was further to a Discussion Paper that had been authored in May 2017 dealing with this subject matter. Robert Lefebvre mentioned that this new document was divided into two (2) sections, being Part A - Part B - Food and Organic Waste Action Plan; and Food and Organic Waste Policy Statement Robert Lefebvre stated that there were current actions being undertaken by the Ministry of the Environment and Climate Change regarding promotional and educational tools being developed to support food wastes prevention and reduction with the preliminary actions being - To incorporate waste reduction and resource recover activities in schools; and - An eventual ban of food and organic waste with discussions being initiated in 2018 with such a ban in waste disposal sites to be phased-in commencing in With respect to actual collection of food and organic waste the documents states that those municipalities which are presently providing this service that the same will be required to be maintained. For municipalities having a population greater than 50,000 and, depending on their population density, will be required to provide a curbside collection service. For municipalities with a population of 20,000 but less than 50,000 a collection of food and organic waste to singlefamily dwellings will be required but the format was not discussed. Robert Lefebvre mentioned that although the participating municipalities in the current recycling program have a population less than the minimum requirements for providing food and organic waste collection, the Action Plan does mention that multi-residential buildings (defined as 6 or more residential units) will require a resource recovery system. Robert Lefebvre stated that he will continue to monitor all developments regarding the Waste-Free Ontario Act which includes not only the Waste Diversion Transitional Act 2016 but also the Resource Recovery and Circular Economy Act

231 JOINT RECYCLING COMMITTEE January 8 th, 2018 HAWKESBURY TOWN HALL Next Meeting It was the general consensus that the next meeting of the Recycling Committee will be held on Monday, February 12 th, 2018 at the hour of 8:30 a.m. in the Council Chambers of the Town of Hawkesbury which shall study other ways and means in recommending an alternative to the existing collection protocol on Mondays during public holidays. Adjournment This meeting of the Recycling Committee was adjourned at 9:33 a.m. on a motion by Paula Knudsen and seconded by Robert Kirby. GARRY BARTON CHAIRPERSON ROBERT LEFEBVRE RECYCLING COORDINATOR 8 221

232 Schedule A to the minutes of the Recycling Committee dated January 8 th,

233 Schedule B to the minutes of the Recycling Committee dated January 8 th, 2018 BLUE BOX PROGRAM PLAN Draft Consultation Document December 2017 As prepared by Stewardship Ontario SUMMARIZATION As prepared by Robert Lefebvre This draft document outlines the first Phase of Transition for the management of the Paper Products and Packaging (PPP) from a shared responsibility, meaning 50/50 financing between municipalities and Stewardship Ontario, to an eventual framework of individual Producer Responsibility, meaning full-funding by Stewardship Ontario. I have attempted to summarize, in a few pages, the overall general intent of the document presented without going into very specific details unless it is warranted. The document proposes to have a two (2) year transition planning phase and, following this period, Stewardship Ontario is to enter into collection and management agreements with communities/municipalities whereby this process will be completed over a 5-year period. Some of the key comments or extracts from this document worth noting are as follows: Post-collection consolidation, transfer, processing and marketing of collected materials; Provide adequate lead-time for private sector operators to facilitate their participation in the collection and post-collection tendering process thus promoting a fair and open competitive process; Maximizing efficiency as a result of increasing post-collection ability/capacity while minimizing transportation and handling; Canadian Newspaper Association (CNA) and the Ontario Community Newspaper Association (OCNA) financial participation will continue to be In-Kind contributions with transition communities (municipalities) to receive twice the value of non-transition communities (municipalities); Cash payments to non-transitioned municipalities will be calculated minus the In-Kind contribution;

234 BLUE BOX PROGRAM PLAN - Draft Consultation Document December 2017 Annual payment for each community (municipality) is calculated as 50% of verified eligible net costs two (2) years prior to the reporting year (ex: eligible net costs incurred in 2017 of nontransitioned communities will be used to calculate payment to non-transitioned municipalities in 2019); Minimize actual assets from becoming stranded by incorporating and maximizing their use (private and public assets) in the new format. This can be achieved by providing sufficient time for operators to reuse and refurbish these assets for post-collection services or, in the alternative, to divest, lease out or repurpose existing assets including public facilities; Provide parties equitable opportunities to compete in order to support a fair and open marketplace for blue box services; Ensure that where benchmark prices are used to remunerate collectors that they have taken into consideration the prices in a competitive procurement process which have similar geographies, population and other relevant characteristics and, where unavailable, by using historical prices; and The size of Catchment boundaries for Post-Collection procurement will be limited in order to provide opportunity for many Post-Collection providers to deliver services

235 BLUE BOX PROGRAM PLAN - Draft Consultation Document December 2017 TRANSITION TIMELINES - SUMMARIZED Stewardship Ontario will, in consultation, define Catchment Areas which are geographic service boundaries for aggregating, processing and marketing collected PPP. Catchments Areas are to be organized as logical clusters for the purposes of competitive procurement of Post-Collection Services. Stewardship Ontario will canvass communities/municipalities on whether they wish to transition, how they will manage their existing contracts and assets. Stewardship Ontario will sequence the transition of Catchments from data provided by municipalities. Preliminary Declaration of Communities/Municipalities of their Intent to Transition October 2018; Catchment design and sequencing to be completed by November 16, 2018; Service Agreements and terms and conditions (i.e., Collector and Post-Collector Statement of Works) to be completed by November 16, 2018; Issue Request for Expression of Interest (REOI) by March 31, 2019 for post-collection services; Final - Municipality/Community Declaration of Transition Intent March 29, 2019; Request for Proposal (RFP) for Post-Collection services for the first Catchment Area With award by September 3, 2019; First tranche of communities/municipalities will be eligible for transition by June 1, 2020; Catchment Transition Begins January 6, 2020 to May 31,

236 BLUE BOX PROGRAM PLAN - Draft Consultation Document December 2017 PROGRAM DELIVERY APPROACH Stewardship Ontario will develop a standard Master Services Agreement (MSA) which will outline the Collection and Post-Collection Statements of Work (i.e., terms and conditions); Communities/municipalities will be aggregated into Catchment Areas organized in logical clusters for competitive procurement of Post-Collection services. In identifying the sequencing of Catchments, Stewardship Ontario will identify which year any given Community/Municipality is eligible to transition. Communities/municipalities will provide a Preliminary Declaration of Intention to Transition, meaning o o o o By providing Collection services (self-delivery) under contract with Stewardship Ontario; By acting as a Collection Contract Manager; or To remain as a Non-Transition Community/Municipality (50/50 shared costs); or To cease to participate in the Collection and Stewardship Ontario delivers the Collection services. Once Catchment Areas have been defined and formalized, communities/municipalities to provide their Final Declaration of Intention to Transition which will enable Stewardship Ontario to formalize the Post-Collection tenders needed to ready the first Catchment for transition. However, only when a Catchment is open is a community/municipality able to transition. In identifying the sequencing of Catchments, Stewardship Ontario will identify which year any given Community/Municipality is eligible to transition. Once this is completed will a community/municipality be able to formalize its intention to transition and determine its contract status or management approaches

237 BLUE BOX PROGRAM PLAN - Draft Consultation Document December 2017 PROCUREMENT AND PAYMENT FOR COLLECTION SERVICES The municipality, acting as a contractor to Stewardship Ontario, will Oversee the collection service provider to ensure performance standards; Deliver prescribed promotional and educational activities; Receive payment to cover unit prices (price per household) to be charged by the collection agent selected through the tendering process; Receive a per unit payment for administering the collection contract; and Receive a per unit payment for promotion and education activities undertaken by the municipality; and Receive top ups or bonuses for exceeding benchmarks. Where the municipality/community chooses NOT to act as a Collector, Stewardship Ontario will conduct the collection tendering process and undertake all administrative and oversight functions in them municipality/community. Where a community/municipality self-delivers collection and chooses to continue on behalf of Stewardship Ontario, the community/municipality will Be required to adhere to the performance standards that apply to collection agents retained through a competitive process; Receive payment to be effected on a per unit basis (e.g., per household) to be determined by using prices realized through tenders in comparable communities or historical costs as a benchmark; Receive payment for administering collection; Receive payment for Promotion and Education activities; and Receive financial top ups or bonuses exceeding benchmarks. With respect to Multi-Residential (family) buildings there will be financial incentives for municipalities that promote, encourage and establish long-term collection arrangements with multifamily dwelling property owners (Managers). Even though the Hawkesbury and Area Joint Recycling Committee offer services to multi-residential properties there is an extremely low participation rate. Any transition will require this aspect to be addressed distinctly. Financial incentives will be provided by Stewardship Ontario to municipalities that provides services to multi-residential properties

238 BLUE BOX PROGRAM PLAN - Draft Consultation Document December 2017 PROCUREMENT AND PAYMENT OF POST-COLLECTION SERVICES This will involve facilities like Recycle Action Inc. and the following are the comments that are part of the proposed amended-blue Box Program Plan: 1. Stewardship Ontario will undertake a competitive procurement process that will provide the opportunity to potential service providers in producing a comprehensive Post-Collection management solution for the collected quantities of PPP; 2. The competitive procurement process is meant to deliver post-collection services within a Catchment area and to build scale efficiencies and avoid unnecessary duplication of vehicle movement and handling; 3. Stewardship Ontario will develop procurement documents for the purpose of requesting Requests for Proposals (RFPs); 4. Stewardship Ontario will invite prospective Post-Collection service providers to participate in a competitive procurement process; 5. Post-Collection service providers will be provided with the names of the communities/municipalities within the Catchment boundaries, contact information, expected quantities of PPP, etc. 6. The competitive procurement process will also solicit proposals and bid prices for a) Receiving PPP from vehicles operated by qualified collectors; b) Picking up PPP from depots; c) Consolidating and transferring PPP; d) Preparing PPP for shipment to end-markets; e) Marketing PPP; and f) Transferring PPP to downstream processors, as required; g) Managing residual materials; h) Tracking and reporting to Stewardship Ontario. 7. Evaluation criteria will not be limited to price, location, capability, capacity, etc. but will also consider diversion end-market locations. It will also consider the service provider s contract administration activities (history of audits and compliance) including their best markets for material

239 Schedule C to the minutes of the Recycling Committee dated January 8 th, 2018 PROPOSED FOOD AND ORGANIC WASTE - Framework Issued by the Ministry of the Environment and Climate Change November 2017 SUMMARY OF DOCUMENT As prepared by Robert Lefebvre The Ministry of the Environment and Climate Change issued this document with comprises two (2) parts, being A - Food and Organic Waste Action Plan; and B - Food and Organic Waste Policy Statement This portion of the document relates NOT to the Waste Diversion Transitional Act 2016 under the Ontario waste Free Act, 2016 but to the second part of the omnibus legislation, being the Resource Recovery and Circular Economy Act As mentioned, the Province of Ontario wishes to change from a linear economy, meaning waste material going directly into a landfill site, to a circular economy, meaning that materials are never discarded but reused or recycled into new products. In order to provide a perspective as to the issue, the following is some generalized and statistical information that has been extracted from this document: From the Ontario waste stream, 7.9 million tonnes come from printed paper, packaging, electronics and household hazardous waste; and 3.7 million tonnes of food and other organic wastes with 60% going to landfill sites; Consumers responsible for 47% of food waste; remaining of food waste created by the supply chain (where it is grown, processed, transported and sold); Residential sector generates 55% of all food and organic waste; the industrial, commercial and institutional (ICI) sector generates 45% with 75% going to landfill sites; Sending food and organic waste to landfill sites creates methane, a greenhouse gas. This represents 5% of Ontario s total greenhouse gas emissions from all sources; Collecting and recovering 1,000 tonnes of food and organic waste creases 40% more jobs than disposal

240 PROPOSED FOOD AND ORGANIC WASTE - Framework Issued by the Ministry of the Environment and Climate Change November 2017 The Framework has the following objectives: a) Reduce food and organic waste; b) Recover resources from food and organic waste; c) Support resource recovery infrastructure; and d) Promote beneficial uses of recovered resources. Part A of the Action Plan outlines commitments to be taken by the province to address food and organic waste; and Part B will provide direction to the province, municipalities, the ICI Sector and operators to further the provincial interest in waste reduction and recovery. Some of the items identified in the Action Plan are as follows: 1) Province to develop promotional and educational tools to support food waste prevention and reduction; 2) Province to enhance and incorporate waste reduction and resource recover activities in schools; 3) Province to work with the Government of Canada on preventing food waste; 4) Province to work with partners to support innovative approaches and tools to rescue surplus food (ex: food banks); 5) Province to develop food safety guidelines to support the safe donation of surplus food; 6) Province to support research aimed at reducing and recovering food and organic waste; 7) Province to ban food and organic waste from ending up in disposal sites; 8) Province to support resource recovery of food and organic waste in multi-unit residential buildings; and 9) Province to support healthy soils with strong standards for the use of soil amendments (i.e. compost, digestate, etc.)

241 PROPOSED FOOD AND ORGANIC WASTE - Framework Issued by the Ministry of the Environment and Climate Change November 2017 The Action Plan has also identified Timelines for various activities with some of them being currently underway, i.e., working with the Government of Canada, supporting innovative approaches, academic research and soil amendments. The short-term timelines, being , involve some of the following items, being - Promotion and education; - Reduction and resource recovery activities within schools; - Develop food safety guidelines to support safe donation of surplus food; - Province to ban food and organic waste from landfill sites (consulting to occur from ); - Province to promote on and off-farm end-use of soil amendments made from organic waste; With the long-term timelines, being from 2021 and beyond for the following: - Province to amend the 3Rs Regulations to include food and organic waste (I believe they are talking about the green bins); - Province to ban food and organic wastes from ending up in disposal sites (phased-in beginning 2022); and - Province to support development of renewable natural gas for linkages to food and organic waste

242 PROPOSED FOOD AND ORGANIC WASTE - Framework Issued by the Ministry of the Environment and Climate Change November 2017 Part B of this Framework, being the Food and Organic Waste Policy Statement, focuses on waste reduction and resource recovery through preventing and reducing food waste. The proposed Policy Statement provides policy direction to further provincial interest. It is important to note that a Policy Statement is also a legislative document and that things must be done in a manner that is consistent with policy statements. For example, Section 14 of the Resource Recovery and Circular Economy Act, 2016 requires amendments to official plans, zoning by-laws, other by-laws relating to waste reduction and resource recovery where necessary to ensure consistency with policy statements. Therefore, approved Policy Statements cannot be ignored. The proposed Policy Statement proceeds to establish TARGETS in order to ensure waste reduction and resource recovery are completed by various entities, for instance municipalities, multi-unit residential buildings including ICI sectors. With respect to reduction in food waste it is proposed that municipalities shall develop and implement their own promotional and educational programs aimed at preventing food waste. With respect to Recover Resources from food and organic waste, some of the policy statements are as follows: a) Maintaining existing food and organic waste municipal curbside collection services; b) Requiring municipalities, depending on their location, population and density, in providing curbside collection of food and organic waste; c) Supporting residential resource recovery through other methods (ex: home composting, community composting, local event days, etc.); d) Increasing resource recovery from multi-unit residential buildings; and e) Increasing resource recovery from ICI Sector

243 PROPOSED FOOD AND ORGANIC WASTE - Framework Issued by the Ministry of the Environment and Climate Change November 2017 With respect to specific policy statements, the following are identified: a) Municipalities that provide curbside collection of source separated food and organic waste shall continue to provide these services; b) Municipalities in Southern Ontario (we are deemed to be in Southern Ontario) that DO NOT provide curbside collection shall provide curbside collection to single-family dwellings if population is greater than 50,000 with a population density greater than 300 persons per square kilometre; c) Collection of food and organic waste to single-family dwellings if population is greater than 50,000 but population density LESS than 300 persons per square kilometre; OR Collection of food and organic waste to single-family dwellings is greater than 20,000 and less than 50,000 but population density is greater than 100 persons per square kilometre. As it can be determined, at this point in time, the obligation of providing any form of collection of food and organic waste by any of the municipalities in the Hawkesbury and Area Joint Recycling is not a requirement. However, when it comes to multi-residential buildings (defined as 6 or more units) the proposed policy statement will require resource recovery. It is being proposed that multi-residential buildings (owners) in municipalities with a population in excess of 5,000 shall a) Provide collection of food and organic waste to their residents and that (i) (ii) (iii) (iv) Collection of source separated food and organic waste is the preferred method; Alternatives to source separation may be used if it meets the waste reduction and resource recovery targets; Should implement best practices that support access to resource recovery efforts; and Should provide promotional and educational material to residents in order to increase participation in resource recovery. Large ICI facilities that generate more than 300kg/week will be required to establish source separation of food and organic waste with targets to be set at 70% recovery by the year

244 HOUSEHOLD HAZARDOUS WASTE COLLECTION DAY RESIDENTIAL ONLY FOR THE RESIDENTS OF: HAWKESBURY, EAST HAWKESBURY AND CHAMPLAIN (PROOF OF RESIDENCE REQUIRED) Saturdays, May 5 and October 6, :30 A.M. to 2:00 P.M. LOCATION: Hawkesbury Sewage Plant 815 Main Street East, Hawkesbury ACCEPTED PRODUCTS : CORROSIVE FLAMMABLE POISON PESTICIDES AND GARDEN PRODUCTS Flea collars and sprays Mothballs Roach and ant poisons Arsenicals Fungicides Fertilizers Insecticides Weed killers (herbicide) Molluscicides (slugs & snails) Rat and mouse poisons MISCELLANEOUS PRODUCTS Air fresheners Dry cell batteries Disposable butane lighters and cylinders Gas cylinders Fluorescent light tubes Energy-efficient light bulbs Photographic chemicals Lighter fluids Propane canisters Swimming pool chemicals pharmaceutical products. PERSONAL CARE PRODUCTS Nail polish remover Unused over-the-counter and prescription drugs AUTOMOTIVE AND GARAGE PRODUCTS Antifreeze Automatic transmission fluid Battery and battery acid Brake fluid Car wax with solvent Motor oil (used and new) Windshield washer fluid Auto-repair putty Fuel Gas Diesel Kerosene PAINTS, SOLVENTS AND GLUE PRODUCTS Automotive spray paint Brush cleaners (with TSP) Paint (enamel or oil-based) Paint strippers (with sodium hydroxide) Paint strippers (with methylene chloride) Primer Stain/finishes Thinners and turpentine Wood preservatives HOUSEHOLD CLEANING PRODUCTS Ammonia-based Chlorine bleach Disinfectants Drain decloggers No PCB s, commercial, industrial, radioactive, explosive or medical waste, unknown waste or tires will be accepted. FOR MORE INFORMATION, CALL YOUR MUNICIPAL OFFICE SPONSORED BY: THE RECYCLING COMMITTEE 234

245 JOURNÉE DE CUEILLETTE DE DÉCHETS DOMESTIQUES DANGEREUX RÉSIDENTIEL SEULEMENT POUR LES RÉSIDENTS DES MUNICIPALITÉS SUIVANTES : VILLE DE HAWKESBURY, CANTONS DE HAWKESBURY-EST ET DE CHAMPLAIN (PREUVE DE RÉSIDENCE REQUISE) Les samedis, 5 mai et 6 octobre 2018 de 8 h 30 à 14 h 00 EMPLACEMENT: Usine d épuration 815 est, rue Main, Hawkesbury PRODUITS ACCEPTÉS : CORROSIF INFLAMMABLE POISON PESTICIDES ET PRODUITS DE JARDINAGE Colliers et vaporisateurs antipuces Boules de naphtaline Fongicides Poisons à blattes et à fourmis Engrais Produits à base d arsenic Insecticides Herbicides Molluscicides (limaces et escargots) Poisons à rat et à souris. PRODUITS DIVERS Rafraîchisseurs d air Piles sèches Briquets et cylindres de butane jetables Cylindres renfermant des gaz tubes de lumière fluorescents Ampoules à économie d énergie Produits chimiques de photographie Essence à briquet Contenants de propane Produits chimiques pour l entretien des piscines produits pharmaceutiques. PRODUITS D HYGIÈNE PERSONNELLE Dissolvant à ongles Médicaments non utilisés PRODUITS D ENTRETIEN AUTOMOBILE ET DE GARAGE Antigel Batterie et acide de batterie Liquide de transmission automatique Liquide à freins Cire automobile avec dissolvant Mastic à carrosserie Huile à moteur (usée ou non) Liquide lave-vitre Carburant, essence, diesel, kérosène PEINTURE, SOLVANT ET COLLE Peinture automobile en aérosol Solutions nettoie-pinceaux (contenant des particules totales en suspension) Peintures (au latex et à l huile) Décapants à peinture (contenant de l hydroxyde de sodium) Décapants à peinture (contenant du chlorure de méthylène) Peinture d apprêt Teinture/produits de finition Diluants et térébenthine Produits de préservation du bois PRODUITS D ENTRETIEN MÉNAGER Produits à base d ammoniaque Eau de Javel Désinfectants Débouche-tuyaux Les BPC, déchets commerciaux, industriels et biomédicaux, déchets radioactifs, déchets explosifs, déchets d origine inconnue ou pneus ne seront pas acceptés. POUR PLUS DE RENSEIGNEMENTS, VEUILLEZ COMMUNIQUER AVEC VOTRE MUNICIPALITÉ COMMANDITÉ PAR VOTRE COMITÉ DE RECYCLAGE 235

246 Champlain Township Public Library Head Librarian s Annual Report 2017 Statistical summary %age (+ or -) Loans & Renewals 26,008 27,171 (4.3%) ILL Loan Requests % ILL Loans Supplied (1.8%) Programming 1,917 2,058 (6.9%) Overdrive circulation 4,743 4, % We offer many programs for children, teens and adults and had a number of interesting talks which we held upstairs due to the number of people who attended. Among them was FemPower, a 3 talk series on travel by women from various walks of life. We also hosted a talk by Melanie Willard, who wrote a memoir called Dare to Be Raw, and at the end of the year Richard Alexandrovitch, a volunteer who runs our Astronomy Club, invited Anthony Moffatt, an emeritus professor of astronomy, to give a talk. Our regular activities included Story Time, Family Story Time, Artist Trading cards, crafts, knitting and crocheting for adults and Needlepoint for children, a chess club, genealogy (using Ancestry.ca), 3 book clubs (Teens, Adults and Mothers and Daughters), Little Bits and an astronomy club for adults.. We also held contests and a variety of draws and we ran a variety of programs during our TD Summer Reading Programme. What Happened at Champlain Library in 2017 Mezzanine Using the money that Eight Dance Company donated to the library as well as some money from a provincial grant, we made a number of changes to the mezzanine which is used by children from 7-12 years. We bought new tables, a new computer, a colourful pole lamp, 2 bean bag chairs, and some new books and games as well. After all the changes had been made, we held a dance party in March to celebrate Eight Dance Company s donation to the library. Children with Special Needs Fun Day In January, we partnered with Christian Horizons, an agency in Ottawa who supports families who have children with special needs. We invited 5 children in our area to join their children. Unfortunately the weather wasn t very cooperative but we had 2 children and 3 family members join the Christian Horizons children and staff. We had 2 craft areas, 2 Lego areas, a Story time and we ordered pizza for lunch. Then the children visited the Fire Hall. It was a successful day. Craft activities We held craft activities for children for all of the holidays as well as other fun activities. We also held other crafts throughout the year. During the TD Summer Reading Programme we held many craft activities throughout this 8 week programme. March Break Programming We held a Rainbow Treasure Hunt, Little Bits and a St. Patrick s Day craft

247 Champlain Township Public Library Head Librarian s Annual Report 2017 Contests We held a number of contests throughout the year to celebrate Canada 150. Giant Bike Ride One staff member and 2 board members rode on the Giant Bike, raising money for the Heart and Stroke Association. Volunteer Appreciation Day We held a volunteer brunch at the Trillium Tea Room this year. Sandra Fraser served up a lovely brunch and we ended it by giving each volunteer a small gift as well. Blind Date In February we ran our Blind Date activity. We wrap up books and put just a hint of what the story is about on the cover. People borrow the books without knowing the title or author. It was well received. Babywearing We had a mom give a talk on BabyWearing, a technique for carrying your baby close to you while you go about your day. Many moms were interested in learning about this. Community Outreach We shared a booth with Champlain Township at Yes, Women Can!. This is always a great activity to attend where we can meet people from the area and beyond and tell them about the library. One of our staff, Anne Smith, sets up a table at the Farmer s Market every month to talk to people about the library and sign up anyone who is interested. Creative Visualization & Relaxation A volunteer ran a few creative visualization and relaxation workshops. The volunteer was unable to continue. Senior s Month In honour of senior s month, we invited seniors from various residences and organizations to join us for a Strawberry Social one afternoon in June. The seniors enjoyed the outing. Champlain KidsFest A special event to celebrate Canada 150 was held in the park. The library participated by holding sack races, scavenger hunts, jumbo games and a craft. A total of 202 children participated in our activities. Roald Dahl Day We celebrated Roald Dahl Day on Sep. 13 with activities to honour Roald Dahl s contribution to children s literature. Department Head Meetings Head Librarian attended department Head Meetings held at Champlain Township as well as the budget discussions with Council

248 Champlain Township Public Library Head Librarian s Annual Report for 2015 Programmes Teen Book Club Jane Fantie runs our Teen book club, the Yahooligans. This club has been well received and well attended. Adult Book Club Catherine Hedrich along with Jane Fantie, run the adult book club, calling it You ve Got to Read This Book. Our membership is at capacity. The book club members really enjoy this book club. Mothers and Daughters Book Club Maradora Horner runs this book club which is a success. Needlepoint for Kids Roxanne Renaud runs this program every second Saturday. It has become a very popular activity for kids. Children Craft Workshops We had many successful craft workshops for children from 7-13 years of age. Cynthia Martin and Diane Sauvé-Roy have done an excellent job of running programming for children. Cynthia and Diane hold craft workshops throughout the year for different age groups. Adult Workshops Stephanie Anderson has continued to run a Knitting and Crocheting workshop every two weeks. This activity is well attended. Diane Bourgault held a Genealogy workshop using on the library computers. She will volunteer, by appointment only in 2018, as most of the Genealogy club members have completed the work they started. Richard Alexandrowich runs our Astronomy Club monthly at Champlain Library on the last Tuesday evening of the month. This has been very well attended. Jane Fantie runs Adult craft activities a few times a year. These are always well attended. Home Delivery Our volunteers, Dorothy Clark, Carol Barton and Lise Béliveau, continue to bring books on a monthly basis to residents in both Heritage Lodge in Vankleek Hill and Chartwell Champlain Long Term Care Residence in L Orignal. In addition, Kristi McGee brings books to those who receive home delivery in Vankleek Hill. Overdrive and e-resources Overdrive, our e-book collection on line, has increased in popularity and we have begun to buy some of our own e-books and audio books through Overdrive that are only available for our patrons. Our usage has steadily increased this past year and it now represents 15% of our total circulation. In addition to Overdrive, we offer Archambault s shared collection of French e-books. Seed Library The seed library is now in its third year. With the support of the Vankleek Hill Horticultural Society we offered small packets of both flower and vegetable seeds. We only asked that people submit pictures of their flowers and produce so that we could post these photos on our web site and on our Facebook page. 100 packets of seeds were given away this year

249 Champlain Township Public Library Head Librarian s Annual Report for 2015 Summer Reading Programme We began with our kick-off on Saturday, June 17. We ran 11 activities over a 8 week period in addition to having a Story Time activity every Tuesday. We ended our programme in August at Mill Street Park with 2 very special activities: William Laurin held a drum circle and storyteller Daniel Richer told the children a number of First Nations legends. We invited the Champlain Day Camp to attend. 88 children registered for the programme, reading a total of 875 books. 316 children participated in 11 programmes. Story Time Programme Diane Sauvé-Roy runs the Story Time Programme. Anne Smith fills in for Diane from time to time and one of our volunteers, Lucette Bertrand, reads the French book each week.. This programme welcomes children from newborn to 5 years of age. The programme was very successful again this year. Scavenger Hunts in the Library We have held a number of hunts around the library which have been very popular with the kids. A Book on Every Bed We began this programme in November The idea behind this project is that every child should wake up on Christmas morning with a book on his or her bed. We were able to donate books to 85 children whose families receive Christmas baskets from both the L Orignal Food Bank and the Vankleek Hill Food Bank in Many thanks to everyone who donated books or money to help reach so many children. Vankleek Hill Santa Claus Parade of Lights Diane, along with a volunteer, offered craft activities, a drink and cookies while the kids waited for the parade to pass. Approximately 35 children participated in this event and we would like to hold it again next year. Physical Plant No major problems this year. Champlain Residents who use Hawkesbury Public Library We continue to reimburse Champlain residents (through Champlain Township)who purchase memberships for Hawkesbury Public Library. Museum Partnership Agreements We are now partnering with Ingenium, a group of 3 museums comprised of the Canada Agriculture and Food Museum, Canada Aviation and Space Museum and Canada Science and Technology Museum. We continue to partner with the Museum of Civilization (including the Postal Museum, the War Museum and the Children s Museum) and the Canadian Museum of Nature. We now have passes to a group of 11 museums which are part of ottawamuseums.com.. We have now included the National Gallery in our group of free passes. Any patron may borrow a pass (usually good for 2 adults and 2 children) and are able to offer free access to our patrons for these museums Professional Development Webinars and Training In October Diane and Cynthia attended the Eastern Ontario Library Symposium which was held in Perth. Anne and Cynthia attended a webinar on Pop-Up Libraries (setting up a mini-library anywhere that people congregate) Lynda attended a webinar on the Ontario Public Library Guidelines Edition 7. These guidelines are used for accreditation purposes

250 Champlain Township Public Library Head Librarian s Annual Report for 2015 Grants and other gifts It was announced in October that all Ontario Libraries would receive a sum of money for Improving Library Digital Services. We have received $3,448 which must be spent by March 31, Social Media and Web Site: We continue to post information on our web site and Facebook page of upcoming activities and events at the library. On Facebook search us by Bibliothèque Champlain or Champlain Library and check out our website at We currently have 352 people following our Facebook page. A Word from the Head Librarian s In December I submitted my resignation to the library board. It has been my pleasure to work at the library for almost 18 years. I have been the Head Librarian since January 12, 2014 and I have enjoyed every day that I have worked here. I have had wonderful support from an incredible staff. The continued success of Champlain Library is due to the ongoing dedication and hard work of our staff and Library Board as well as the tireless contributions made by our volunteers. A special thanks to the Vankleek Hill Horticultural Society for their continued support and to our student volunteers from local schools.. Without this incredible team, we could not have created such a remarkable area for people to meet, participate and enjoy. As libraries evolve, becoming social and community hubs of learning, of cultural activities and of exchanges of ideas and information, we continue to celebrate our library as it moves to keep current in an ever-changing world

251 Head Librarian s Report for January 2018 December 2017 statistics % +/- Computer usage (61.4)% Loans & renewals 1,585 1,912 (17.1)% Downloads on Overdrive (0.8)% ILL Loan requests (by Champlain) (61.7)% ILL Loans supplied (by Champlain) (10.9)% DVDS (39.3)% Young Adult/jeunes adultes fiction (37.0)% Searches on Ancestry.com (98.3)% Story Time (59.3)% Crafts & Kids activities % Adult Book Club % Teen Book Club 6 6 Adult programming % Adult Programming The Knitting and Crocheting Club continues to meet every second Wednesday. The Genealogy Club has now come to an end. Diane will help anyone by appointment only. The Astronomy Club continues to meet once a month. The Adult Book Club continues to meet once a month Anne Smith continues to have a table at the Farmer s Market once a month and had a lot of positive feedback and made new memberships as well. Children and Teen Programming. Jane Fantie runs the Teen Book Club which meets on the 3 rd Monday of each month at 7 pm. Everyone welcome. Maradora Horner is running the Mother/Daughter book club on the first Thursday of each month from 4:30-5:30 pm. This is well attended. Little Bits is run by a student volunteer and meets once a month 1 241

252 Head Librarian s Report for January 2018 Needlepoint for Kids, run by Roxanne, meets every 2nd Saturday from 10:30-11:30 am Christmas activities We had an excellent turnout for a craft and drink drop-in while the Santa Clause Parade prepared to pass in front of the library. Approximately 35 kids came, made a craft and had a drink. Jane Fantie ran a Christmas craft activity for adults and she had a great attendance. Eight adults came out to enjoy making a craft. Staff Meetings Staff meet monthly (usually the Wednesday following the Board meeting). Media Every month we increase our likes on our Facebook page; we now have 351. We post our activities in-house (through posters and sign up sheets), at the arena and via Facebook, our web site and through the local papers. We also send updates to the various schools, to the Women s Institute, to local senior s clubs and also on the Jewel, a local radio station. We will continue to promote the library at the Farmer s Market

253 Minutes Date: Wednesday, Jan. 17, 2018 Place: Champlain Township Office Time: 1:00 p.m. Present: Lise Béliveau Chairperson Paul-Émile Duval Councillor Jill Cass Member Fran Bailey Member Pat Parent Member Pauline Sarrazin Member Lynda Poyser Secretary-Treasurer/Head Librarian Absent: Michelle Landriault Member Kiah Russell Member Lucia Trommer Member 1-18 Moved by Pat Parent and seconded by Jill Cass that the agenda be adopted as presented. Motion carried Moved by Fran Bailey and seconded by Pauline Sarrazin that the minutes of the December 20 meeting be approved. Motion carried Moved by Pat Parent and seconded by Jill Cass that the bills for January be paid as submitted. Motion carried. Discussion: The Head Librarian presented the ad for her position and a discussion ensued as to how we should proceed with interviews and rating candidates. It was agreed that we will invite Paula Knudsen to join our interview committee and Jill Cass volunteered to sit on the committee as well. So, we will have 4 people interviewing the candidates including Lise Béliveau and Lynda Poyser

254 Next meeting: Our next Board meeting will be held on Wednesday, February 21, 2018 at 1:00 p.m at the Champlain Township offices Moved by Fran Bailey and seconded by Pauline Sarrazin that the meeting be adjourned at 1:40 p.m. Motion carried Lise Béliveau Lynda Poyser Chairperson Secretary-Head Librarian 2 244

255 TOWNSHIP OF CHAMPLAIN REGULAR COUNCIL MEETING January 9, 2018 TOWNSHIP HALL MEMBERS PRESENT: Gary J. Barton, Mayor Troy Carkner, Councillor Paul Emile Duval, Councillor Jacques Lacelle, Councillor Gérard Miner, Councillor Pierre Perreault, Councillor Normand Riopel, Councillor Marc Séguin, Councillor Helen MacLeod, Councillor ALSO PRESENT: Paula Knudsen, CAO-Treasurer Alison Collard, Clerk Dominique Lefebvre, Planner OPENING - 7:00 P.M. The regular meeting was opened at 7:02 p.m. The Mayor wished everyone present a Happy New Year. He indicated that the coming year was one of elections: provincial elections in June and municipal elections in October. He also said that it will be a year of challenges, which includes amongst other things an infrastructure deficit for roads. DISCLOSURE OF PECUNIARY INTEREST None noted. ADOPTION OF AGENDA It was Resolution Moved By: Pierre Perreault Seconded By: Jacques Lacelle BE IT RESOLVED THAT Council approve the agenda of the regular meeting of January 9, 2018, as presented. CARRIED PRESENTATION BY COUNCIL None PRESENTATION COMMITTEES / CONSULTANTS Deloitte LLP Audit Service Plan 1 245

256 Mr. Marc Pharand of Deloitte LLP explained that Deloitte will be performing essentially the same audit as last year. The purpose of the audit is to determine whether the Financial Statements are free of material errors. Deloitte will report on material misstatement, if any, to both the Administration and to Council. Council asked some questions regarding the extent of the audit. Mr. Pharand said that the audit is to look primarily at the numbers and the key controls in place, and that their objective is not to look for fraud. He said that Deloitte did make one change to their audit procedures: they will be sending out 20 letters to random taxpayers in order to compare the taxpayers records with those of the Township. The Mayor thanked Mr. Pharand for his presentation. It was Resolution Moved By: Jacques Lacelle Seconded By: Gérard Miner BE IT RESOLVED THAT Council approve the 2017 Audit Service Plan as submitted by Deloitte LLP. CARRIED DEPUTATION None STAFF REPORTS Planning On-Going Planning Projects Council reviewed this list. It was Resolution Moved By: Pierre Perreault Seconded By: Marc Séguin BE IT RESOLVED THAT the on-going planning project list, as updated on January 5, 2018, be received and filed. CARRIED Zoning By-Law Amendment Application - Luc Cadieux Council reviewed the Planner's report. It was Resolution Moved By: Normand Riopel Seconded By: Jacques Lacelle BE IT RESOLVED THAT the Planning Department report dated January 4, 2018 regarding an application to amend Zoning By-law for Luc Cadieux be received and that By-Law be presented for the third reading. CARRIED Zoning By-Law Amendment Application - Marc-André Diotte Council reviewed the Planner's report. It was 2 246

257 Resolution Moved By: Pierre Perreault Seconded By: Gérard Miner BE IT RESOLVED THAT the Planning Department report dated December 29, 2017 regarding an application to amend Zoning By-law for Marc-André Diotte be received and that By-Law be presented for the third reading. CARRIED OMB Review - Passing of Bill 139 This correspondence was provided for information purposes. ADOPTION OF PLANNING BY-LAWS By-Law to amend Zoning By-Law (Luc Cadieux) Council reviewed this proposed by-law. It was Resolution Moved By: Normand Riopel Seconded By: Pierre Perreault BE IT RESOLVED THAT the third reading and final passage be granted By-law being a by-law to amend the Zoning By-law No for Luc Cadieux. CARRIED By-Law to amend Zoning By-Law (Marc-André Diotte) Council reviewed this proposed by-law. It was Resolution Moved By: Pierre Perreault Seconded By: Paul Emile Duval BE IT RESOLVED THAT the third reading and final passage be granted By-law being a by-law to amend the Zoning By-law No for Marc-André Diotte. CARRIED Administration MPAC Year-End Assessment This report was provided for information purposes. Finance Financial Statements Council reviewed this document. It was Resolution Moved By: Troy Carkner Seconded By: Gérard Miner BE IT RESOLVED THAT the financial statements as of December 31, 2017 be received and filed. CARRIED 3 247

258 Accounts Council reviewed this document. It was Resolution Moved By: Jacques Lacelle Seconded By: Marc Séguin BE IT RESOLVED THAT the accounts paid and as presented by the Treasurer on January 9, 2018, be received and filed. CARRIED Fire Department Council reviewed these reports. It was Resolution Moved By: Pierre Perreault Seconded By: Troy Carkner BE IT RESOLVED THAT the monthly Fire Department Reports for December 2017, as submitted by the District 1 and District 2 Chiefs, be received and filed. CARRIED District 1 - Monthly Report - December 2017 (CARRIED) District 2 - Monthly Report - December 2017 (CARRIED) Parks & Recreation REC Monthly Report - December 2017 Council reviewed this report. It was Resolution Moved By: Jacques Lacelle Seconded By: Marc Séguin BE IT RESOLVED THAT the monthly Recreation Report for December 2017, as submitted by the Director of Parks & Recreation, be received and filed. CARRIED Roads Department PWD Monthly Report - December 2017 Council reviewed this report. It was Resolution Moved By: Gérard Miner Seconded By: Marc Séguin BE IT RESOLVED THAT the Road report for December 2017 as submitted by the Director of Public Works be received and filed. CARRIED Building CBO Monthly Report - December 2017 & Comparative Report Council reviewed this report. It was 4 248

259 Resolution Moved By: Pierre Perreault Seconded By: Normand Riopel BE IT RESOLVED THAT the Building Department report for December 2017 and the Comparative Data Report for , as submitted by the Chief Building Official, be received and filed. CARRIED By-Law Enforcement BEO Monthly Report - December 2017 Council reviewed this report. It was Resolution Moved By: Marc Séguin Seconded By: Paul Emile Duval BE IT RESOLVED THAT the By-Law Enforcement report for December 2017, as submitted by the By-Law Enforcement Officer, be received and filed. CARRIED Day Care Nursery DCS Monthly Report - December 2017 Council reviewed this report. It was Resolution Moved By: Paul Emile Duval Seconded By: Troy Carkner BE IT RESOLVED THAT the Daycare report for December 2017, as submitted by the Daycare Services Coordinator, be received and filed. CARRIED Water-Sewage/Ontario Clean Water Agency None REPORT OF LIAISON COMMITTEE MEMBERS / COMMITTEE REPORTS Fire Services None Emergency Planning None Economic Development and Tourism None Drainage Drainage Monthly Report - December 2017 Council reviewed this report. It was Resolution Moved By: Normand Riopel Seconded By: Gérard Miner 5 249

260 BE IT RESOLVED THAT the report for the month of December 2017, as submitted by the Drainage Superintendent be received and filed. CARRIED Recycling The Household Hazardous Waste Collection Day will be held on May 5, 2018 at the Town of Hawkesbury sewage plant. Library Board Council examined these two documents. It was Resolution Moved By: Paul Emile Duval Seconded By: Troy Carkner BE IT RESOLVED THAT (i) the Champlain Township Public Library Report for December 2017; and (ii) the minutes of the Champlain Township Public Library Board meeting of December 20, 2017 as submitted by the Chairperson and the Head Librarian, be received and filed. CARRIED LIB Monthly Report - December 2017 (CARRIED) Minutes - December 20, 2017 Meeting (CARRIED) Public Works None Waste Management None Mayer Landfill Site None Recreation Aucun Community Policing Advisory Committee (CPAC) None REPORT OF THE MAYOR None OTHER BUSINESS None ADOPTION OF MINUTES Council reviewed these sets of Minutes. It was Resolution Moved By: Paul Emile Duval Seconded By: Marc Séguin 6 250

261 BE IT RESOLVED THAT Council approve the minutes of the following meetings: Public meeting December 12, 2017; Regular meeting December 12, 2017; Special (Budget) meeting December 13, 2017; and Special (Budget) meeting December 14, 2017; as presented. CARRIED Minutes - Public Meeting - December 12, 2017 (CARRIED) Minutes - Regular Meeting - December 12, 2017 (CARRIED) Minutes - Special (Budget) Meeting - December 13, 2017 (CARRIED) Minutes -Special (Budget) Meeting - December 14, 2017 (CARRIED) ADOPTION OF BY-LAWS By-Law Interim Tax Levy Resolution Moved By: Pierre Perreault Seconded By: Paul Emile Duval BE IT RESOLVED THAT three readings and final passage be granted By-Law , being a by-law to provide for the interim tax levy on all property classes and to provide for the payment of taxes. CARRIED By-Law Temporary Borrowing Resolution Moved By: Marc Séguin Seconded By: Jacques Lacelle BE IT RESOLVED THAT three readings and final passage be granted By-Law , being a by-law to authorize temporary borrowings. CARRIED By-Law Budget Estimates 2018 Resolution Moved By: Marc Séguin Seconded By: Normand Riopel BE IT RESOLVED THAT three readings and final passage be granted By-Law , being a by-law to adopt the 2018 Budgetary Estimates. CARRIED CORRESPONDENCE (for action) City of Clarence-Rockland - Bill 160, Strengthening Quality and Accountability for Patients Act, 2017 It was Resolution Moved By: Gérard Miner Seconded By: Jacques Lacelle 7 251

262 BE IT RESOLVED THAT the City of Clarence Rockland's Resolution No , dated December 4, 2017, opposing Bill 160, Strengthening Quality and Accountability for Patients Act, 2017, be filed. CARRIED Town of Amhurstberg & Municipality of Morris-Turnberry - Tenanted Farm Class Tax Resolution Moved By: Paul Emile Duval Seconded By: Normand Riopel BE IT RESOLVED THAT the Town of Morris-Turnberry's Resolution No , dated October 17, 2017, regarding the Tenanted Farm Tax class being changed to the Residential Tax Class, be endorsed. CARRIED CORRESPONDENCE (for information) It was Resolution Moved By: Pierre Perreault Seconded By: Jacques Lacelle BE IT RESOLVED THAT correspondence items 14.1 to 14.3 submitted for information purposes be received and filed. CARRIED Ministry of Municipal Affairs - Protecting water for future generations - Public consultation (CARRIED) Bill 59 - Amendment to the Municipal Act - payday lenders (CARRIED) Letter from Minister of Finance - Regulation of non-medical cannabis - update (CARRIED) QUESTION PERIOD There were no questions from the public. IN CAMERA None NEXT MEETING Special Meeting - January 24, 2018 Regular Meeting - February 13, 2018 CONFIRMING BY-LAW By-Law Having dealt with the matters at hand, it was Resolution Moved By: Gérard Miner Seconded By: Jacques Lacelle 8 252

263 BE IT RESOLVED THAT three readings and final passage be given By-Law , being a by-law to confirm the proceedings of Council at its meeting of January 9, CARRIED ADJOURNMENT Subsequently, it was Resolution Moved By: Marc Séguin Seconded By: Pierre Perreault BE IT RESOLVED THAT Council adjourn until January 24, 2018, at the Champlain Township Hall Council chambers at 3:30 p.m. or at the call of the Mayor or Clerk. GARY J. BARTON, MAYOR ALISON COLLARD, CLERK 9 253

264 CANTON DE CHAMPLAIN RÉUNION RÉGULIÈRE DU CONSEIL le 9 janvier 2018 SALLE MUNICIPALE MEMBRES PRÉSENTS: AUSSI PRÉSENTS: Gary J.Barton, maire Troy Carkner, conseiller Paul Emile Duval, conseiller Jacques Lacelle, conseiller Gérard Miner, conseiller Pierre Perreault, conseiller Normand Riopel, conseiller Marc Séguin, conseiller Helen MacLeod, conseillère Paula Knudsen, directrice générale-trésorière Alison Collard, greffière Dominique Lefebvre, urbaniste OUVERTURE DE LA SÉANCE - 19 H La réunion régulière a été ouverte à 19 h 02. Le maire a souhaité à tous une bonne année. Il a rappelé que l année à venir est une année électorale: des élections provinciales en juin, des élections municipales en octobre. Il a également mentionné que ce serait une année de défis, qui comprend, entre autres, un déficit d infrastructure pour les routes. DÉCLARATION D'INTÉRÊTS PÉCUNIAIRES Aucun conflit noté. ADOPTION DE L'ORDRE DU JOUR Il fut Résolution Proposé par: Pierre Perreault Appuyé par: Jacques Lacelle QU'IL SOIT RÉSOLU QUE le Conseil approuve l'ordre du jour de la réunion régulière du 9 janvier 2018, tel que présenté. ADOPTÉ PRÉSENTATION DU CONSEIL Aucune PRÉSENTATION COMITÉS / CONSULTANTS Deloitte s.r.l. Plan des services d'audit

265 M. Marc Pharand de Deloitte s.r.l. a expliqué que Deloitte procédera sensiblement au même audit que l année dernière. L audit consiste à établir si les états financiers sont exempts d erreurs importantes. Deloitte communiquera les inexactitudes importantes, s il y a lieu, à l administration et au Conseil. Le Conseil a posé des questions au sujet de la portée de l audit. M. Pharand a mentionné que l audit consistait principalement à vérifier les chiffres et les contrôles clés en place, et que leur objectif n est pas de mettre au jour des fraudes. Il a mentionné que Deloitte a apporté un changement à ses procédures d audit: ils enverront aléatoirement 20 lettres à des contribuables dans le but de comparer les dossiers des contribuables à ceux du Canton. Le maire a remercié M. Pharand pour sa présentation. Il fut Résolution Proposé par: Jacques Lacelle Appuyé par: Gérard Miner QU IL SOIT RÉSOLU QUE le Conseil approuve le plan des services d'audit 2017 tel que l a présenté Deloitte s.l.r. ADOPTÉ DÉLÉGATION Aucune RAPPORTS DU PERSONNEL Urbanisme Liste des projets d'urbanisme en cours Le Conseil a examiné la liste. Il fut Résolution Proposé par: Pierre Perreault Appuyé par: Marc Séguin QU IL SOIT RÉSOLU QUE la liste des projets d urbanisme en cours, telle que mise à jour le 5 janvier 2018, soit reçue et classée. ADOPTÉ Demande de modification du Règlement de zonage - Luc Cadieux Le Conseil a examiné le rapport de l'urbaniste. Il fut Résolution Proposé par: Normand Riopel Appuyé par: Jacques Lacelle QU IL SOIT RÉSOLU QUE le rapport du Service d urbanisme, daté du 4 janvier 2018, relativement à la demande de modification du Règlement de zonage pour Luc Cadieux, soit reçu et que le Règlement soit présenté pour la troisième lecture. Demande de modification du Règlement de zonage - Marc-André Diotte Le Conseil a examiné le rapport de l'urbaniste. Il fut ADOPTÉ 2 255

266 Résolution Proposé par: Pierre Perreault Appuyé par: Gérard Miner QU IL SOIT RÉSOLU QUE le rapport du Service d urbanisme, daté du 29 décembre 2017, relativement à la demande de modification du Règlement de zonage pour Marc-André Diotte, soit reçu et que le Règlement soit présenté pour la troisième lecture. ADOPTÉ Examen de la CAMO - Adoption du projet de loi 139 Cette correspondance a été fournie à titre d'information. ADOPTION DE RÈGLEMENTS D URBANISME Règlement qui modifie le Règlement de zonage (Luc Cadieux) Le Conseil a examiné ce règlement proposé. Il fut Résolution Proposé par: Normand Riopel Appuyé par: Pierre Perreault QU IL SOIT RÉSOLU QUE la troisième lecture et l'approbation finale soient accordées au Règlement , qui modifie le Règlement de zonage pour Luc Cadieux. ADOPTÉ Règlement qui modifie le Règlement de zonage (Marc-André Diotte) Le Conseil a examiné ce règlement proposé. Il fut Résolution Proposé par: Pierre Perreault Appuyé par: Paul Emile Duval QU IL SOIT RÉSOLU QUE la troisième lecture et l'approbation finale soient accordées au Règlement , qui modifie le Règlement de zonage pour Marc-André Diotte. ADOPTÉ Administration MPAC - Rapport d'évaluation de fin d'exercice 2017 Ce rapport a été fourni à titre d'information. Finances États financiers Le Conseil a examiné ce document. Il fut Résolution Proposé par: Troy Carkner Appuyé par: Gérard Miner QU IL SOIT RÉSOLU QUE les états financiers, au 31 décembre 2017, soient reçus et classés. ADOPTÉ 3 256

267 Comptes Le Conseil a examiné ce document. Il fut Résolution Proposé par: Jacques Lacelle Appuyé par: Marc Séguin QU IL SOIT RÉSOLU QUE les comptes payés et tels que présentés par la trésorière le 9 janvier 2018, soient reçus et classés. ADOPTÉ Service d'incendie Le Conseil a examiné ces rapports. Il fut Résolution Proposé par: Pierre Perreault Appuyé par: Troy Carkner QU IL SOIT RÉSOLU QUE les rapports mensuels pour le mois de décembre 2017 du Service d'incendie, tels que soumis par le chef de district 1 et le chef de district 2, soient reçus et classés. ADOPTÉ District 1 - rapport mensuel - décembre 2017 (ADOPTÉ) District 2 - rapport mensuel - décembre 2017 (ADOPTÉ) Parcs et loisirs REC - rapport mensuel - décembre 2017 Le Conseil a examiné ce rapport. Il fut Résolution Proposé par: Jacques Lacelle Appuyé par: Marc Séguin QU IL SOIT RÉSOLU QUE le rapport mensuel du Service des loisirs pour le mois de décembre 2017, tel que soumis par la directrice du Service des parcs et loisirs, soit reçu et classé. ADOPTÉ Voirie PWD - rapport mensuel - décembre 2017 Le Conseil a examiné ce rapport. Il fut Résolution Proposé par: Gérard Miner Appuyé par: Marc Séguin QU IL SOIT RÉSOLU QUE le rapport du Service de la voirie pour le mois de décembre 2017, tel que soumis par le directeur des travaux publics, soit reçu et classé. ADOPTÉ Bâtiment CBO - rapport mensuel - décembre 2017 et rapport de données comparatives

268 Le Conseil a examiné ce rapport. Il fut Résolution Proposé par: Pierre Perreault Appuyé par: Normand Riopel QU IL SOIT RÉSOLU QUE le rapport du Service du bâtiment pour le mois de décembre 2017 ainsi que le rapport comparatif de , tels que soumis par l officier en chef de la construction, soient reçus et classés. ADOPTÉ Réglementation BEO - rapport mensuel - décembre 2017 Le Conseil a examiné ce rapport. Il fut Résolution Proposé par: Marc Séguin Appuyé par: Paul Emile Duval QU IL SOIT RÉSOLU QUE le rapport pour le mois de décembre 2017 du Service de la réglementation, tel que soumis par l officier de la réglementation, soit reçu et classé. ADOPTÉ Services de garde DCS - rapport mensuel - décembre 2017 Le Conseil a examiné ce rapport. Il fut Résolution Proposé par: Paul Emile Duval Appuyé par: Troy Carkner QU IL SOIT RÉSOLU QUE le rapport des Services de garde pour le mois de décembre 2017, tel que soumis par sa coordonnatrice, soit reçu et classé. ADOPTÉ Eau-Égout / Agence ontarienne des eaux Aucun RAPPORT DES MEMBRES DES COMITÉS DE LIAISON / RAPPORT DES COMITÉS Service d'incendie Aucun Planification d'urgence Aucun Développement économique et touristique Aucun Drainage Drainage - rapport mensuel - décembre 2017 Le Conseil a examiné ce rapport. Il fut 5 258

269 Résolution Proposé par: Normand Riopel Appuyé par: Gérard Miner QU IL SOIT RÉSOLU QUE le rapport pour le mois de décembre 2017 du surintendant du drainage, tel que soumis par celui-ci, soit reçu et classé. ADOPTÉ Recyclage La journée de cueillette de déchets domestiques dangereux aura lieu le 5 mai 2018 à l'usine d'épuration de la ville d'hawkesbury. Conseil de la bibliothèque Le Conseil a examiné ces deux documents. Il fut Résolution Proposé par: Paul Emile Duval Appuyé par: Troy Carkner QU IL SOIT RÉSOLU QUE (i) le rapport de la Bibliothèque publique du canton de Champlain pour le mois de décembre 2017; et (ii) le procès-verbal de la réunion du 20 décembre 2017 du Conseil de la bibliothèque publique du canton de Champlain, tels que soumis par sa présidente et par la bibliothécaire en chef, soient reçus et classés. ADOPTÉ LIB - rapport mensuel - décembre 2017 (ADOPTÉ) Procès-verbal de la réunion du 20 décembre 2017 (ADOPTÉ) Travaux publics Aucun Gestion des déchets Aucun Site d'enfouissement Mayer Aucun Loisirs None Comité consultatif de police communautaire Aucun RAPPORT DU MAIRE Aucun AUTRES SUJETS Aucun 6 259

270 ADOPTION DES PROCÈS-VERBAUX Le Conseil a examiné ces procès-verbaux. Il fut Résolution Proposé par: Paul Emile Duval Appuyé par: Marc Séguin QU IL SOIT RÉSOLU QUE le Conseil approuve les procès-verbaux des réunions suivantes : Réunion publique le 12 décembre 2017; et Réunion régulière le 12 décembre 2017; Réunion spéciale (budgétaire) le 13 décembre 2017; et Réunion spéciale (budgétaire) le 14 décembre 2017; tels que présentés. ADOPTÉ Procès-verbal - réunion publique - 12 décembre 2017 (ADOPTÉ) Procès-verbal - réunion régulière - 12 décembre 2017 (ADOPTÉ) Procès-verbal - réunion spéciale (budgétaire) - 13 décembre 2017 (ADOPTÉ) Procès-verbal - réunion spéciale (budgétaire) - 14 décembre 2017 (ADOPTÉ) ADOPTION DE RÈGLEMENTS Règlement prélèvement intérimaire de taxe Résolution Proposé par: Pierre Perreault Appuyé par: Paul Emile Duval QU IL SOIT RÉSOLU QUE trois lectures et l approbation finale soient accordées au Règlement , qui permet le prélèvement intérimaire de taxe chez toutes les catégories de propriété et le paiement de taxes. ADOPTÉ Règlement emprunts temporaires Résolution Proposé par: Marc Séguin Appuyé par: Jacques Lacelle QU IL SOIT RÉSOLU QUE trois lectures et l approbation finale soient accordées au Règlement qui autorise des emprunts temporaires. ADOPTÉ By-Law estimé du budget 2018 Résolution Proposé par: Marc Séguin Appuyé par: Normand Riopel QU IL SOIT RÉSOLU QUE trois lectures et l approbation finale soient accordées au Règlement , visant à adopter les estimés du budget ADOPTÉ 7 260

271 CORRESPONDANCE (action requise) Cité de Clarence-Rockland - Projet de loi 160, Loi de 2017 renforçant la qualité et la responsabilité pour les patients Il fut Résolution Proposé par: Gérard Miner Appuyé par: Jacques Lacelle QU IL SOIT RÉSOLU QUE soit classée la résolution du Cité de Clarence- Rockland, datée du 4 décembre 2017 qui s'oppose au projet de loi 160, Loi de 2017 renforçant la qualité et la responsabilité pour les patients. ADOPTÉ Ville de Amerstburg et muncipalité de Morris-Turnberry - taxe pour la classe ferme agricole avec locataire Résolution Proposé par: Paul Emile Duval Appuyé par: Normand Riopel QU IL SOIT RÉSOLU QUE soit appuyée la résolution de la Ville de Morris- Turnberry, datée du 17 octobre 2017 relativement au fait que la taxe pour la classe ferme agricole avec locataire sera modifiée à la classe résidentielle. ADOPTÉ CORRESPONDANCE (à titre d information) Il fut Résolution Proposé par: Pierre Perreault Appuyé par: Jacques Lacelle QU IL SOIT RÉSOLU QUE les points de correspondance 14.1 à 14.3 à des fins d'information soient reçus et classés. ADOPTÉ Ministère des Affaires municipales - protéger l eau pour les générations futures - consultation publique (ADOPTÉ) Projet de loi 59 - modification à la Loi sur les municipalités - sociétés de prêt sur salaires (ADOPTÉ) Lettre du ministre des Finances - réglementation du cannabis à des fins non médical - mis à jour (ADOPTÉ) PÉRIODE DE QUESTIONS Il n'y a eu aucune question de la part du public. RENCONTRE À HUIS CLOS Aucun 8 261

272 PROCHAINE RENCONTRE Réunion spéciale - 24 janvier 2018 Réunion régulière - 13 février 2018 RÈGLEMENT CONFIRMANT LES PROCÉDURES Règlement Puisque tous les sujets ont été traités, il fut Résolution Proposé par: Gérard Miner Appuyé par: Jacques Lacelle QU IL SOIT RÉSOLU QUE trois lectures et l approbation finale soient accordées au Règlement , qui confirme les procédures du Conseil lors de sa réunion du 9 janvier ADOPTÉ CLÔTURE DE LA SÉANCE Subséquemment, il fut Résolution Proposé par: Marc Séguin Appuyé par: Pierre Perreault QU IL SOIT RÉSOLU QUE le Conseil ajourne ses travaux jusqu au 24 janvier 2018 à la salle du Conseil du canton de Champlain à 15h30 ou à la convocation du Maire ou de la greffière. GARY J. BARTON, MAIRE ALISON COLLARD, GREFFIÈRE 9 262

273 TOWNSHIP OF CHAMPLAIN SPECIAL COUNCIL MEETING January 24, 2018 TOWNSHIP HALL MEMBERS PRESENT: ALSO PRESENT: Gary J. Barton, Mayor Troy Carkner, Councillor Paul Emile Duval, Councillor Jacques Lacelle, Councillor Helen MacLeod, Councillor Gérard Miner, Councillor Pierre Perreault, Councillor Normand Riopel, Councillor Marc Séguin, Councillor Paula Knudsen, CAO-Treasurer Alison Collard, Clerk Nathalie Boulerice, Deputy Treasurer James McMahon, Director of Public Works OPENING - 3:30 P.M. The meeting was called to order at 3:30 p.m. DISCLOSURE OF PECUNIARY INTEREST None noted for this meeting. ADOPTION OF AGENDA Item regarding the 2018 Municipal Elections was added to the agenda. It was Resolution: Moved By: Jacques Lacelle Seconded By: Marc Séguin BE IT RESOLVED THAT Council approve the agenda of the special meeting of January 24, 2018, as amended. CARRIED STAFF REPORTS Administration Website Redesign Contract Award Council reviewed this report. It was Resolution: Moved By: Paul Emile Duval Seconded By: Marc Séguin 1 263

274 BE IT RESOLVED THAT Administration Report No. AD-01-18, dated January 19 th, 2018, regarding the awarding of the contract for the website redesign be received and that Council authorize the awarding of the contract for the website redesign to esolutions at a cost of $26,000 in accordance with RFP CARRIED Cost Recovery for the VankHill Waste Water Treatment Plant upgrades Council reviewed this report. There was a lengthy discussion. Councillor Duval requested a recorded vote. It was Resolution: Moved By: Troy Carkner Seconded By: Gérard Miner BE IT RESOLVED THAT Administration Report No. AD-02-18, dated January 19, 2018, regarding cost recovery for the Vankleek Hill Waste Water Treatment Plant Upgrades be received and that Council endorse the recommendation to continue cost recovery for all future capital upgrades and the VKH WWTP upgrades from the consolidated sewer user rates. Recorded For Against Gary J.Barton Troy Carkner Paul Emile Duval Jacques Lacelle Helen MacLeod Gérard Miner X X X X X X Pierre Perreault X Normand Riopel Marc Séguin X X Results 8 1 CARRIED (8 to 1) 2018 Municipal Elections - Question on the Ballot The Mayor informed Council that if they wished to add a question to the ballot for the 2018 municipal elections they should propose it now. The Clerk explained the timelines, that a public meeting would have to be held to discuss the proposed question, and that a by-law would have to be adopted by March 1, Council does not have a question for the ballot. CORRESPONDENCE Notice of Open House - Proposed Cement Plant, L'Orignal The notice was provided for information purposes

275 IN CAMERA At 4:35 p.m. Council decided to go In Camera to discuss human resources matters and a potential litigation. It was Resolution: Moved By: Jacques Lacelle Seconded By: Normand Riopel BE IT RESOLVED THAT Council go in-camera for the purpose of discussing personal matters about identifiable individuals and a potential litigation, as provided under sections 239.(2)(b) and (e) of the Municipal Act, CARRIED Human Resources Matters Potential Litigation The In Camera meeting was adjourned at 5:24 p.m. and the Special meeting resumed. Resolution: Moved By: Paul Emile Duval Seconded By: Marc Séguin BE IT RESOLVED THAT the Township of Champlain advise WSP in writing that the Townships is holding WSP responsible for costs relating to their lack of supervision and duty of care during the Waste Water Treatment Plant upgrades. CARRIED NEXT MEETING Regular Meeting - February 13, 2018 CONFIRMING BY-LAW By-Law Resolution: Moved By: Jacques Lacelle Seconded By: Troy Carkner BE IT RESOLVED THAT three readings and final passage be given By-Law , being a by-law to confirm the proceedings of Council at its meeting of January 24, ADJOURNMENT Having dealt with the matters at hand, it was Resolution: Moved By: Pierre Perreault Seconded By: Helen MacLeod CARRIED BE IT RESOLVED THAT the Special Meeting of January 24, 2018 be adjourned. CARRIED The Special Meeting was adjourned at 5:25 p.m. GARY J. BARTON, MAYOR ALISON COLLARD, CLERK 3 265

276 CANTON DE CHAMPLAIN RÉUNION SPÉCIALE DU CONSEIL le 24 janvier 2018 SALLE MUNICIPALE MEMBRES PRÉSENTS: AUSSI PRÉSENTS: Gary J.Barton, maire Troy Carkner, conseiller Paul Emile Duval, conseiller Jacques Lacelle, conseiller Helen MacLeod, conseillère Gérard Miner, conseiller Pierre Perreault, conseiller Normand Riopel, conseiller Marc Séguin, conseiller Paula Knudsen, directrice générale-trésorière Alison Collard, greffière Nathalie Boulerice, trésorière adjointe James McMahon, directeur des travaux publics OUVERTURE DE LA SÉANCE - 15H30 La réunion a été ouverte à 15 h 30. DÉCLARATION D'INTÉRÊTS PÉCUNIAIRES Aucun conflit noté. ADOPTION DE L'ORDRE DU JOUR Le point relativement aux élections municipales 2018 a été ajouté à l'ordre du jour. Il fut Résolution : Proposé par Jacques Lacelle Appuyé par Marc Séguin QU'IL SOIT RÉSOLU QUE le Conseil approuve l'ordre du jour de la réunion spéciale du 24 janvier 2018, tel que modifié. ADOPTÉ RAPPORTS DU PERSONNEL Administration Attribution du contact pour le redéveloppement du site Web Le Conseil a examiné ce rapport. Il fut Résolution : Proposé par Paul Emile Duval Appuyé par Marc Séguin 1 266

277 QU IL SOIT RÉSOLU QUE le rapport d'administration AD daté du 19 janvier 2018 relativement à l attribution du contrat pour le redéveloppement du site Web soit reçu et que le Conseil accorde ledit contrat à esolutions au montant de $ selon les stipulations de l'appel d'offres ADOPTÉ Recouvrement de coûts de la mise à niveau de l'usine de traitement des eaux usées de Vankleek Hill Le Conseil a examiné ce rapport. Il y a eu une discussion de longue durée. Le conseiller Duval a demandé un vote enregistré. Il fut Résolution : Proposé par Troy Carkner Appuyé par Gérard Miner QU IL SOIT RÉSOLU QUE le rapport AD daté du 19 janvier 2018, relativement au recouvrement de coûts de la mise à niveau de l'usine de traitement des eaux usées de Vankleek Hill soit reçu et que le Conseil appui la recommandation de continuer le recouvrement de coûts de toute mise à niveau d'infrastructure des systèmes d eau et d égout ultérieures et la mise à niveau de l'usine de traitement des eaux usées de Vankleek Hill par les taux consolidés des frais d'usager pour les égouts. Vote Enregistré Pour Contre Gary J.Barton Troy Carkner Paul Emile Duval Jacques Lacelle Helen MacLeod Gérard Miner X X X X X X Pierre Perreault X Normand Riopel Marc Séguin X X Résultats 8 1 ADOPTÉ (8 à 1) Élections municipales question sur le ballot Le maire a informé le Conseil que c'était le temps de proposer une question au ballot des élections municipales 2018, le cas échéant. La greffière a expliqué les délais à respecter; qu'une réunion publique doit être tenue et que le Conseil devrait adopter un règlement avant le 1 er mars Le Conseil n'a pas proposé de question pour le ballot. CORRESPONDANCE Avis de portes ouvertes - project de cimenterie à L'Orignal L'avis a été fourni à titre d'information

278 RENCONTRE À HUIS CLOS À 16 h 35, le Conseil a décidé d'aller en réunion à huis clos afin de discuter des questions de personnel et un litige potentiel. Résolution : Proposé par Jacques Lacelle Appuyé par Normand Riopel QU IL SOIT RÉSOLU QUE le Conseil ouvert une réunion à huis clos afin de discuter de renseignements privés concernant des personnes qui peuvent être identifiées, ainsi qu'un litige potentiel, sous l égide des sections 239.(2)(b) et (e) de la Loi de 2001 sur les municipalités. ADOPTÉ Questions de personnel Litige potentiel La réunion à huis clos a été ajournée a 17 h 24 et la réunion spéciale s'est reprise. Résolution : Proposé par Paul Emile Duval Appuyé par Marc Séguin QU'IL SOIT RÉSOLU QUE le canton de Champlain informe WSP par écrit que le Canton tient WSP responsable pour les coûts relativement à leur manque supervision et obligation de diligence pendant la mise à niveau de l'usine de traitement des eaux usées. ADOPTÉ PROCHAINE RENCONTRE Réunion régulière - 13 février, 2018 RÈGLEMENT CONFIRMANT LES PROCÉDURES Règlement Résolution : Proposé par Jacques Lacelle Appuyé par Troy Carkner QU IL SOIT RÉSOLU QUE trois lectures et l approbation finale soient accordées au Règlement , qui confirme les procédures du Conseil lors de sa réunion du 24 janvier ADOPTÉ CLÔTURE DE LA SÉANCE Puisque tous les sujets ont étés traités, il fut Résolution : Proposé par Pierre Perreault Appuyé par Helen MacLeod 3 268

279 QU'IL SOIT RÉSOLU QUE la réunion spéciale du 24 janvier 2018 soit ajournée. La réunion spéciale a été ajournée à 17 h 25. ADOPTÉ GARY J. BARTON, MAIRE ALISON COLLARD, GREFFIÈRE 4 269

280 CORPORATION OF THE TOWNSHIP OF CHAMPLAIN BY-LAW NUMBER BEING A BY-LAW TO AUTHORIZE THE ENTERING INTO AN AMENDMENT TO THE TRANSFER PAYMENT AGREEMENT WITH HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO FOR FUNDING UNDER THE CLEAN WATER AND WASTEWATER FUND (ONTARIO) WHEREAS Section 9 of the Municipal Act states, inter alia, that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS the Corporation of the Township of Champlain has been awarded funding under the Clean Water and Wastewater Fund (CWWF); AND WHEREAS an Agreement under the CWWF between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Infrastructure and the Township of Champlain, for the purpose of receiving funding, was entered into on August 28, 2017; AND WHEREAS the Council of The Corporation of the Township of Champlain now deems it necessary and appropriate to enter into an Amendment to the said Transfer Payment Agreement (Amendment No. 1); NOW THEREFORE the Council of the Corporation of the Township of Champlain hereby enacts as follows: 1. THAT The Corporation of the Township of Champlain enter into an Amending Agreement with Her Majesty the Queen in Right of Ontario, as represented by the Minister of Infrastructure, the Transfer Payment Agreement Amendment No. 1 being more particularly identified as Schedule A attached hereto and forming part of this By-Law, for funding under the CWWF program for the upgrade to radio communications at the water and sewer facilities; 2. THAT the Mayor and Clerk be and they are hereby authorized to execute the Transfer Payment Agreement Amendment No. 1, the Amending Agreement being Schedule A attached hereto and forming part of this By-Law, and to execute all other documents that Council may recommend in order to give effect to these presents. READ a first, second and third time and duly adopted this 13 th day of February, Mayor GARY J. BARTON Clerk ALISON COLLARD 270

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283 CORPORATION OF THE TOWNSHIP OF CHAMPLAIN BY-LAW NUMBER BEING A BY-LAW TO AUTHORIZE THE ENTERING INTO AN AMENDMENT TO THE AGREEMENT WITH HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTER OF AGRICULTURE, FOOD AND RURAL AFFAIRS FOR FUNDING UNDER THE RURAL ECONOMIC DEVELOPMENT PROGRAM FOR THE REDEVELOPMENT OF CHAMPLAIN TOWNSHIP S WEBSITE WHEREAS Section 9 of the Municipal Act states, inter alia, that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS the Corporation of the Township of Champlain has been awarded funding under the Rural Economic Development Program (RED) for the Redevelopment of Champlain Township s Website ; AND WHEREAS an Agreement under the RED program between Her Majesty the Queen in Right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs and the Township of Champlain, with an Effective Date of July 24, 2017 was entered into for the purpose of receiving funding; AND WHEREAS the Council of The Corporation of the Township of Champlain now deems it necessary and appropriate to enter into an Amendment to the said agreement for the purpose of receiving funding; NOW THEREFORE the Council of the Corporation of the Township of Champlain hereby enacts as follows: 1. THAT The Corporation of the Township of Champlain enter into an Amending Agreement with Her Majesty the Queen in Right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs being more particularly identified as Schedule A attached hereto and forming part of this By-Law, for funding under the RED program for the Redevelopment of Champlain Township s Website ; 2. THAT the Mayor and Clerk be and they are hereby authorized to execute the said Amending Agreement, being Schedule A attached hereto and forming part of this By-Law, and to execute all other documents that council may recommend in order to give effect to these presents. READ a first, second and third time and duly adopted this 13 th day of February, Mayor GARY J. BARTON Clerk ALISON COLLARD 273

284 RED Amendment 1 This Amendment is effective as of January 31, 2018 AMENDING AGREEMENT BETWEEN: HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of Agriculture, Food and Rural Affairs (the Province ) AND THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN (the Recipient ) I. BACKGROUND Ontario and the Recipient (the Parties ) entered into an agreement (the Agreement ) with an Effective Date of July 24, 2017 under the Rural Economic Development (RED) program. The Parties wish to amend the Agreement. Part V of the Agreement allows the Parties to make amendments to the Agreement, provided such amendments are in writing, agreed upon and signed by the Parties; II. CONSIDERATION In consideration of the mutual covenants and agreements contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is expressly acknowledged, the Parties agree to amend the Agreement under this amending agreement (the Amendment ) as follows: 1. Revocation and Replacement of Expiration Date in Section B.1.2 of Schedule B. The date in Section B.1.2 of the Agreement is revoked and replaced with the following: B.1.2 Expiration Date. The Expiration Date of this Agreement is: June 30, Revocation and Replacement of Project Completion Date in Section B.1.4 of Schedule B. The date in Section B.1.4 of the Agreement is revoked and replaced with the following: B.1.4 Project Completion Date. The Project Completion Date is: June 30, Page 1 of 4

285 RED Amendment 1 3. Revocation and Replacement of Incurring Eligible Costs in Section D.2.1 of Schedule D. Section D.2.1 of Schedule D is revoked and replaced with the following: D.2.1 Incurring Eligible Costs. The Recipient will incur Eligible Costs in accordance with the following chart and no later than by the Project Completion Date TOTAL ELIGIBLE COSTS TO BE INCURRED BY QUARTER WITHIN FUNDING YEAR FUNDING YEAR QUARTER 1 QUARTER 2 QUARTER 3 QUARTER 4 TOTAL (APR. JUN.) (JUL. SEP.) (OCT. DEC.) (JAN. MAR.) $0.00 $0.00 $5, $25, $30, $8, $0.00 $0.00 $0.00 $8, TOTAL ELIGIBLE COSTS UP TO $38, Revocation and Replacement of Payment of Funds in Section D.5.1 of Schedule D. Section D.5.1 of Schedule D is revoked and replaced with the following: D.5.1 Payment of Funds. Subject to the terms and conditions of this Agreement, the Recipient will incur Eligible Costs in accordance with the following chart (Column B) and the Province will pay Funds to the Recipient in accordance with the following chart (Column C): Total FUNDING YEAR (A) ELIGIBLE COSTS BY FUNDING YEAR (B) MAXIMUM FUNDS BY FUNDING YEAR (C) $30, $15, $8, $4, Revocation and Replacement of Reporting Requirements in Section E.1 of Schedule E. The date in Section E.1.3 of the Agreement is revoked and replaced with the following: E.1.3 Final Report Date. The Final Report (Schedule E.4 of this Agreement) is to be completed and submitted to the Province on or before: October 31, Revocation and Replacement of Project Completion Date and Date of Final Report in Schedule E.4. The dates in Schedule E.4 of the Agreement are revoked and replaced with the following: Project Completion Date. June 30, Date of Final Report. October 31, Defined Terms. Any capitalized term used but not defined herein shall have the same meaning given to it in the Agreement. 8. Referential Incorporation Of Certain Provisions Of Agreement Into Amendment. Sections 1.1, 2.1 and 2.2, as well as Articles 19, 21 to 25 and 30 of Schedule A of the Agreement are referentially incorporated into this Amendment with any and all necessary modifications to make them applicable to this Amendment. 275 Page 2 of 4

286 RED Amendment 1 III. THE AGREEMENT The Parties acknowledge that the Agreement continues as a valid and binding agreement, subject only to this amendment, and that all other terms and conditions of the Agreement continue to apply. IV. COUNTERPARTS This Amendment may be signed in any number of counterparts, each of which will be deemed an original, but all of which together will constitute one and the same instrument. V. ACKNOWLEDGEMENT The Recipient: (a) Acknowledges that it has read and understands the provisions contained in the entire Amendment; and (b) Agrees to be bound by the terms and conditions in the entire Amendment. [REST OF PAGE INTENTIONALLY LEFT BLANK] 276 Page 3 of 4

287 RED Amendment 1 IN WITNESS WHEREOF the Parties have respectfully signed this Amendment as of the dates indicated below: HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of Agriculture, Food and Rural Affairs Name: Randy Jackiw Title: Assistant Deputy Minister Date: I have the authority to bind the Crown pursuant to delegated authority. THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN Name: Gary J. Barton Title: Mayor Date: Name: Alison Collard Title: Clerk Date: I/We have the authority to bind the Recipient. 277 Page 4 of 4

288 THE CORPORATION OF THE TOWNSHIP OF CHAMPLAIN BY-LAW N BEING A BY-LAW TO AUTHORIZE THE ENTERING INTO A SERVICE AGREEMENT WITH DATAFIX FOR THE VOTERS LIST MANAGEMENT SOFTWARE WHEREAS pursuant to Section 42 of the Municipal Elections Act, 1996 the Council has authorized the use of an alternative voting method for the 2018 Municipal Elections, being the telephone and Internet voting system; and WHEREAS the Council of The Corporation of the Township of Champlain, by its By- Law Number dated March 14 th, 2017, did authorize an alternative voting method; and WHEREAS the Township of Champlain, along with the other municipalities in Prescott and Russell, proceeded with a call for proposals for a telephone and Internet voting system, including software for the management of the voters list. NOW THEREFORE, the Council of the Corporation of the Township of Champlain hereby enacts as follows: 1. THAT the Corporation of the Township of Champlain enters into and executes a Service Agreement with Datafix for the voters list management software Municipal Voterview for the 2018 Municipal Elections, as outlined in Schedule A attached to and forming part of this By-law. 2. THAT the Mayor and the Clerk are hereby authorized and instructed to sign the Service Agreement on behalf of the Corporation of the Township of Champlain. 3. THAT this By-law shall come into force and effect on the date of its adoption. READ A FIRST, SECOND AND ADOPTED UPON THIRD READING THIS 13 th DAY OF FEBRUARY Gary J. Barton, Mayor Alison Collard, Clerk 278

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299 1/17/2018 Champlain Township Mail - OGRA Requests Support for MCEA Process Reform Alison Collard <alison.collard@champlain.ca> OGRA Requests Support for MCEA Process Reform 1 message Scott Butler <scott@ogra.org> To: "alison.collard@champlain.ca" <alison.collard@champlain.ca> Wed, Jan 17, 2018 at 4:16 PM Wednesday, January 17, 2018 Alison Collard Clerk Township of Champlain Good afternoon Alison: The following correspondence was sent to your Head of Council earlier this afternoon. OGRA respectfully requests that you please it on your next Council agenda for information. Regards, Scott R. Butler OGRA, Policy and Research Cornwall Road, Oakville, Ontario L6J 0B2 T: Ext. 24 C: /4

300 1/17/2018 Champlain Township Mail - OGRA Requests Support for MCEA Process Reform The Ontario Good Roads Association is seeking reforms to the Municipal Class Environmental Assessment (MCEA) process. In its current form the MCEA process has made municipal infrastructure projects longer in duration and more costly. The OGRA Board of Directors encourages all municipalities in Ontario to adopt the following resolution that calls on the Minister of the Environment and Climate Change to accelerate the Application for Review of the MCEA process. Links to further background information about the Municipal Class Environmental Assessment process can be found below the resolution. DRAFT RESOLUTION Whereas a coalition of the Municipal Engineers Association (MEA) and the Residential and Civil Construction Alliance of Ontario have successfully applied to have a review of the Municipal Class Environmental Assessment process conducted under Part IV (Section 61) of the Environmental Bill of Rights Act, 1993 (EBR Act); And whereas impact studies and public meetings required by the MCEA process often take two years or more to complete before construction can commence; And whereas the MCEA requirements to evaluate alternatives are often not well aligned with prior or municipal land use planning decisions; And whereas analysis by the Residential and Civil Construction Alliance of Ontario (RCCAO) has demonstrated that the time to complete an EA rose from 19 months to 26.7 months and costs went from an average of $113,300 to $386,500; And whereas the Auditor General of Ontario has tabled recommendations for modernizing the MCEA process; And whereas in spite of written commitments made by the Ministry of the Environment between , no action has been taken; And whereas local projects that do not have the necessary approvals could lose out on the next intake of Build Canada funding; Therefore be it resolved that Township of Champlain requests that the Minister of the Environment and Climate Change take immediate steps to expedite the response process for Part II Orders or Bump-Up requests, as part of the s.61 review to improve MCEA process times and reduce study costs; And further that the Minister of the Environment and Climate Change support changes to better integrate and harmonize the MCEA process with processes defined under the Planning Act; And further that the Minister of the Environment and Climate Change amend the scope of MCEA reports and studies to reduce duplication with existing public processes and decisions made under municipal Official Plans and provincial legislation /4

301 1/17/2018 Champlain Township Mail - OGRA Requests Support for MCEA Process Reform BACKGROUND INFORMATION The following links provide a comprehensive background of the work that the Municipal Engineers Association and the Residential and Civil Construction Alliance of Ontario have done to advance this issue of MCEA reform. October 2017 Correspondence from the Municipal Engineers Association and the Residential and Civil Construction Alliance of Ontario to the Hon. Chris Ballard, Minister of the Environment and Climate Change. ReNew Magazine editorial examining the need to review the Municipal Class Environmental Assessment process The Development Approval Roundtable Action Plan, November 2017 Meeting Notes from the November 29, 2017 Evolution of the MCEA Workshop. The MEA Companion Guide for the Municipal Class Environmental Assessment Manual Are Ontario s Municipal Class Environmental Assessments Worth the Added Time and Costs? The 2014 Edition If you have any questions or concerns, please contact Scott Butler, OGRA s Manager of Policy and Research at ext. 24 or via at scott@ogra.org. Regards, Scott R. Butler OGRA, Policy and Research Cornwall Road, Oakville, Ontario L6J 0B2 T: Ext. 24 C: /4

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312 2/5/2018 Champlain Township Mail Ontario Farmland Forum: Please bring to the attention of elected municipal officials and appropriate staff Alison Collard <alison.collard@champlain.ca> 2018 Ontario Farmland Forum: Please bring to the attention of elected municipal officials and appropriate staff 1 message Matt Colley <matt.colley@ontariofarmlandtrust.ca> Bcc: alison.collard@champlain.ca Wed, Jan 31, 2018 at 1:23 PM Please bring to the attention of elected municipal officials and appropriate staff To whom it may concern, Please bring this information about the 2018 Ontario Farmland Forum to the attention of elected municipal officials and appropriate staff in your municipality. The forum is hosted by the Ontario Farmland Trust, in partnership with Prince Edward County, Prince Edward Federation of Agriculture, Prince Edward Chamber of Commerce, and the Prince Edward County Winegrowers Association, and will be held April 5th, at the Wellington Community Centre in Prince Edward County. This year s theme, Building Farmland Viability in Ontario will be of interest to many municipal councillors and staff. Attached is a program for circulation. Please visit for more details on how to attend the 2018 forum. Thank you. -- Matthew Colley Farmland Program Assistant Ontario Farmland Trust c/o University of Guelph School of Environmental Design & Rural Development Guelph, ON N1G 2W1 (519) ext matt.colley@ontariofarmlandtrust.ca Through research, public education, and direct land securement and stewardship, the Ontario Farmland Trust works /2

313 2/5/2018 Champlain Township Mail Ontario Farmland Forum: Please bring to the attention of elected municipal officials and appropriate staff to protect and preserve farmlands for the benefit of Ontarians now and for generations to come Farmland Forum Program Final.pdf 475K /2

314 Thursday, April 5 th, 2018 Wellington & District Community Centre, Prince Edward County Co-hosts: Prince Edward County, Prince Edward Federation of Agriculture, Prince Edward Chamber of Commerce, and the Prince Edward County Winegrowers Association Program 8:30 am Registration (Refreshments and light breakfast provided) 9:00 am Welcome, Opening Remarks Kathryn Enders, Executive Director, Ontario Farmland Trust Bill Roberts, Chair, Community Economic Development Commission Robert Quaiff, Mayor, Prince Edward County 9:30 am Keynote Speaker British Columbia s Experience in Farmland Protection and Viability: Perspectives and Experiences from the Agricultural Land Commission Kim Grout, RPP, CEO, Agricultural Land Commission The Agricultural Land Reserve (ALR) is a provincial zone within British Columbia where agriculture is recognized as the priority use. Through the ALR, 4.6 million hectares of agriculturally suitable land is protected across the Province. We will hear from the Agricultural Land Commission, an independent administrative tribunal that administers the ALR, about their experience protecting agricultural land and preserving its viability. This session will provide a valuable opportunity for Ontario land use planners and policy makers to learn more about this unique agricultural land protection model used in British Columbia. 304

315 10:30 am Panel Planning Strategies and Tools to Preserve and Support Agricultural Viability LEAR A Method for Determining Prime Agricultural Designations in Prince Edward County, Paul Walsh, RPP, Manager of Planning, Prince Edward County Harvesting the Benefits of Agricultural Advisory Committees: Perspectives from Halton Region, Anna Demarchi-Meyers, Agricultural Liaison Officer, Halton Region Community Improvement Plans: Aligning fiscal tools, land use regulations, and processes to support rural business and tourism in Haldimand County, Craig Manley, RPP, General Manager Planning & Economic Development, Haldimand County Facilitator: Margaret Walton, RPP, Ontario Farmland Trust Board Member 11:30 am Lunch and Networking 12:30 pm PLENARY: Provincial Policy Perspectives: How the Ontario Ministry of Agriculture, Food and Rural Affairs is Promoting Integration of Farmland Protection and Viability Helma Geerts, RPP, Policy Advisor, Ontario Ministry of Agriculture, Food and Rural Affairs OMAFRA will present on how provincial land use policy supports agricultural viability in Ontario. In particular, Helma will discuss how provincial policy and Guidelines on Permitted Uses in Prime Agricultural Areas help to maintain the agricultural land base and support a viable agriculture industry and rural economy. Examples will be provided of how farms are diversifying, particularly in Eastern Ontario. New Agricultural System policies for the Greater Golden Horseshoe and OMAFRA implementation procedures will also be touched on, as a new way of supporting a thriving agri-food sector. 1:20 pm PLENARY: Success Stories from the Field How has planning positively influenced these Prince Edward County agricultural businesses? The Grange of Prince Edward Estate Vineyard & Winery, Caroline Granger The Campbell s Orchards, Colin Campbell Sunset Farms & Cabins, Matt Rabbie Facilitator: Former Minister of Agriculture Hon. Lyle Vanclief 2:05 pm Networking and Health Break 2:30 pm PLENARY: Viable Farmland: Ontario s Past, Present, and Future Sara Epp, PhD Candidate and Sessional Lecturer, University of Guelph Ontario farmland viability has morphed and evolved over time. Together, we will travel through the province s history to determine how agriculture viability was supported during Ontario s past and present, as well as its future directions. Examples of current initiatives in support of agriculture from both southern and northern Ontario will be presented. 3:15 pm Wrap up & Concluding Remarks Bernard Pope, Chair, Ontario Farmland Trust Kathryn Enders, Executive Director, Ontario Farmland Trust A special thanks to our supporters: 305

316 R January 23, 2018 Head of Council and Council Members, SAVE THE DATE 2018 AORS Tradeshow On behalf of District 8 Road Supervisors Association and AORS, it is my great pleasure to invite you and your municipal staff to the 2018 Association of Road Supervisors Annual Municipal Trade Show. This year s Trade Show will be hosted in the City of Belleville at the Quinte Sports and Wellness Centre on June 6 th & 7 th. This event is a great opportunity for learning, networking, and professional development, not to mention admission is FREE of charge. A great way to maximize training budgets and without the registration costs! As the largest municipal public works trade show in Ontario, this two-day Trade Show provides an opportunity to build professional relationships and discover new tools and technologies within the municipal industry, which can turn into significant cost savings and leading edge opportunities for municipalities. With over 300 exhibitors, there is relevant information for everyone; from front line workers, to management staff, and members of Council. Please encourage your municipal staff to attend. This FREE event will not disappoint, so mark your calendar and we ll see you there! Best Regards, Joseph D. Reid CET CRS-S 2018 AORS Tradeshow Chairperson District 8 Road Supervisors Association jreid@city.belleville.on.ca For more information or to pre-register visit 306

317 df er-print.p lville_cov TS2018_Bel :24 AM of Associationad Ontario Rors Superviso Come to the largest show of its kind in Canada! 2018 See a wide range of products, equipment and services for the public works and construc on sectors 18 JUNE 6 7, 20 TS AND QUINTE SPOR CENTRE S ES LLN WE TARIO ON, LE BELLEVIL Over 200 indoor and outdoor exhibits. Free to a end... just pre-register at P R O U D LY HOSTED BY Vendors: Limited booth space still available! 307 Call for more info

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