Proposal No. P17/9961 Bookstore, Food Services & Vending Operations

Transcription

1 Proposal No. P17/9961 Bookstore, Food Services & Vending Operations March 13, 2017 Answers to Vendor Questions Questions are in black, Answers are in red 1. Question: Can you please let me know what the correct Room number is for delivery of the proposals? Answer: D Question: Page 3, Section 4 Please provide Bookstore sales by store and by category (i.e. new text, used text, rentals, digital, food, clothing, supplies, gifts, etc.) for the period ending June 30, Answer: See Exhibit A 3. Question: Page 8, Section Who owns the current bookstore fixtures? Is there any unamortized amount that would be owed by a new vendor, and if so, what is that amount? Answer: All Bookstore fixtures are owned by the College. There is no unamortized amount owed. 4. Question: Page 38, Form #3 What is the current Bookstore guaranteed annual and percentage commissions paid to the District? Answer: The annual guarantee is $1,250,000 or the applicable percentage of net sales of the Bookstore, whichever is greater. Percentage of Net Sales is 12.1% of Net Sales up to and including $12,000,000 per Agreement year, plus; 13.1% of Net Sales greater than $12,000,000 per Agreement year. 5. Question: Could you please provide a copy of the most current monthly and annual commission reports specifying the locations of equipment, commissions per machine paid by each vendor for the past three years? Answer: See Exhibit B for Beverage and Snack Vending 6. Question: Please provide the current rate of commission received for snacks and bookstores? Answer: For Bookstores: See #4 For Snack Vending: See Exhibit B Rev. Oct

2 7. Question: Can you provide us with any corporate sponsorship or additional incentives that may currently be received? Answer: None 8. Question: Would the College consider a Vending only proposal? Answer: See RFP P17/9961 Section I, Introduction 9. Question: What is the current vending machine pricing by product category and location? Answer: See Exhibit B 10. Question: What is the current contract term? Answer: For food service: 12/22/20 For bookstores: Annual renewals through 6/29/19 For snack vending: Monthly For beverage vending: Monthly 11. Question: Is the proposed contract term negotiable? Will options to extend be permitted? Answer: The initial term will be either 5 years or 10 years. Options to extend will not go beyond 10 years. 12. Question: Is any preference given to minority or disadvantaged vendors? Answer: No 13. Question: How many machines accept regular debit/credit cards presently? Answer: All 14. Question: Is there presently a surcharge for cashless purchases? Answer: Yes, it is $ Question: Please describe any healthy criteria or healthy restrictions? Answer: None Rev. Oct

3 16. Question: Could you please provide break down of student and staff population per Pima College sites. Answer: Student Population, see website: See Enrollment Trend Report for FTSE student break down by campus or Characteristics Reports for a head count student break down by campus and semester Staff break down by campus: Fiscal Year 2016 Community Campus 763 Desert Vista Campus 510 District Office 525 Downtown Campus 523 East Campus 446 Northwest Campus 369 West Campus Question: Could you please provide sales and machine list per Pima College sites Answer: See Exhibit B 18. Question: What college sites run night classes Answer: See website & class schedule: Sort by Location and Semester For Spring 2017, evening classes are located at: Downtown Campus, Northwest Campus, West Campus, Desert Vista Campus, East Campus, 29 th Coalition Center, Maintenance and Security, and the Aviation Technology Center. 19. Question: How important be will wellness be a driver in RFP Answer: Wellness is not a selection criterion as noted in RFP P17/9961 Section III Pima s Goals and Objectives. 20. Question: Please provide bookstore revenue by location. Answer: See Exhibit A Rev. Oct

4 21. Question: Please provide breakdown of bookstore sales: books, Pima logo items, etc. Answer: See Exhibit A 22. Question: Provide food and beverage revenue by location Answer: See Exhibit A 23. Question: Provide vending revenue by location. Answer: See Exhibit A Question: Is Pima Community College willing to enter into a fee base agreement? Answer: See RFP P17/9961: Section I, Introduction, Section II, Summary of Contract Specifics, and Section III Pima s Goals and Objectives. Question: Is all kitchen equipment in working order. Answer: See Exhibit E Inventory of Food Services Equipment at Food Services Locations. 26. Question: Does the total enrollment include online students that may not physically attend class? Answer: Yes 27. Question: Also do you have the enrollment break down by campus? Answer: See Question #16 Rev. Oct

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

32

33

34

35

36

37

38

39

40

41

42

43

44

45

46

47

48

49

50

51

52

53