City of Vernon Request for Proposals (RFP) For the Function of Third Party Residential Property Manager

Transcription

1 City of Vernon Request for Proposals (RFP) For the Function of Third Party Residential Property Manager City of Vernon City Administrator s Office 4305 Santa Fe Avenue, Vernon Ca Phone: (323) January 2013

2 I. INTRODUCTION AND PROJECT The City of Vernon (City) is currently seeking Proposals from qualified business entities for the function of Third Party Residential Property Manager ( Manager ). Although the City is retaining the services of the Manager, it is the City s desire to retain a Manager with experience managing private sector rental housing. The City s housing stock, although owned by the City, is equivalent to privately owned rental housing. For the most part, the City s housing stock consists of modestly sized one and two bedroom units, with occupancy limits specified in the City s form Residential Lease. It is the City s expectation that the housing stock will be managed in accordance with best practices for the management of private rental housing. The City will select a business entity that demonstrates proven capabilities of providing third party residential property management services for private sector rental housing. The proposers should reflect a knowledge of current best practices in third party residential property management, have demonstrated history of success in similar engagements, provide a proposed scope of work, and a proposed fee schedule, for an initial one-year period of rendering services with two renewal options of one year each, in the sole discretion of the City Administrator. II. BACKGROUND The City of Vernon was founded in 1905, is approximately 5.2 square miles in size and is located approximately 5 miles southeast of downtown Los Angeles California. Over its long history Vernon has been developed as an industrial community. At the turn of the 20 th century the lands that make up Vernon were comprised largely of farmlands. The presence of three major rail lines in the area led influential business men and property owners to encourage the railroad companies to run spur lines onto the farmlands. These rail extensions enabled the creation of an exclusively industrial city. By the 1920 s Vernon was attracting large stockyards and meatpacking facilities. In the 1930 s Vernon became the location of choice for many heavy industrial plants. As economic conditions changed over the decades, these large scale industrial operations have relocated out of Southern California and Vernon has attracted smaller, lighter industrial facilities. The City s business friendly environment, low cost utilities and key location for trucking and rail transport continue to position Vernon as an ideal location for industrial uses. City Government: The City Council consists of five members, elected from the City atlarge, who serve five-year staggered terms. The City Council annually appoints a Mayor and a Mayor Pro Tem from its own membership to serve one-year terms. Housing Stock Subject to Management: The City, via the Vernon Housing Commission (VHC), currently manages 31 City-owned housing units, consisting of one eight unit apartment building, 18 single-family homes within the City, and three singlefamily homes and two condominium units in the City of Huntington Park. The Manager will be required to provide appropriate services with respect to all of these housing units. As noted above, although these housing units are owned by the City, the City s 2

3 expectation is that the housing units will be managed according to best practices for privately owned rental units. These housing units are not subsidized by either the federal or state government, and are not subject to regulations generally applicable to governmentally subsidized housing units, such as the federal Section 8 program. With respect to the single-family homes within the City, although each is a free-standing unit, the homes are clustered together, and it is the City s expectation that the management of the homes would be more analogous to the management of condominiums rather than single-family homes. The City encourages proposers to familiarize themselves with the layout of the specific single-family homes subject to this RFP, and to propose pricing that is appropriate for this particular set of single-family homes, rather than standard pricing for single-family homes. The City Council has adopted policies and the VHC has adopted procedures with respect to the management of its housing stock, which are presently in effect. The Manager and any employees of or contractors for the Manager may also be subject to the City s living wage ordinance. III. SCOPE OF SERVICES Attachment A hereto is a preliminary scope of proposed services. Each Proposer is requested to comment on it, and to suggest changes to it based on the Proposer s experience and expertise. Based on and adapting the preliminary scope of proposed services, each Proposal shall include a description of the Proposer s proposed scope of services, including at least the following elements: Manner in which the Manager will provide the required services. Manner in which best practices are implemented and utilized. Anticipated personnel assigned to project. Fee schedule. For informational purposes, Attachment B includes policies, procedures, and forms currently being used. IV. PROPOSED FORMAT In addition to the foregoing, each Proposal shall include the following: A. Assumptions: A list of assumptions made in preparation of the proposal on a separate page entitled, Assumptions Upon Which This Proposal is Based. This section should also specifically set forth those documents 3

4 and data which the prospective Manager expects to be provided by the City. B. Schedule: A detailed schedule for assuming full responsibility for property management and for implementing and/or carrying out the various tasks identified in the proposed scope of work. C. Fees and Costs: In addition to a fee schedule, specification of the exact dollar amounts of any additional costs or charges which the City will be required to pay. Cost information shall be submitted in a separate sealed envelope. V. QUALIFICATIONS & CRITERIA A. Qualifications: The City of Vernon will select a Manager on the basis of qualifications, experience, and cost. The following are the minimum qualifications to be used to evaluate responses to this Request for Proposal: 1. The proposer has advanced knowledge of the laws and practices relating to residential property management. 2. The proposer has a demonstrated track record of success in residential property management. 3. Each proposer shall provide three references, preferably from governmental entities or owners of comparable rental housing, for relevant work performed in the past five years. 4. The proposer can demonstrate understanding of the assignment and knowledge of the skills necessary to serve in the role of Manager. B. Selection Criteria: The following items will be used to evaluate each proposer: 1. 50% Qualifications, background and prior experience of the Manager. Experience of key staff assigned to perform services. Evaluation of the size and scope of similar work performed and success on that work % Cost and fees. Cost is not the sole determining factor but will be taken into consideration % Responsiveness to the RFP, and quality and responsiveness of the proposal % References including past performance of proposer. VI. FORMAT AND DELIVERY RESPONSE Respondents are asked to submit seven (7) copies of their proposals in sufficient detail to allow for a thorough evaluation and comparative analysis. The proposal should include, 4

5 at a minimum, the following information in sectionalized format addressing all phases of the work in the RFP. A. Format: Limit your proposal to 20 typed 8.5 x 11 pages, or fewer, on white bond paper of at least 20-pound weight single sided (excluding cover letter and attachments). You may attach company brochure materials if you wish, but these must be as separate attachments and independent from the required elements noted above. 1. Use a conventional typeface with a minimum font size of 12 points. Use a 1 margin on all boarders. 2. Organize your submittal in the order described above. 3. Provide one (1) unbound original of your firm s response and one electronic version 4. Prominently label the package: RFP for Third Party Residential Property Manager and include the name of the prime respondent. Deliver the response to: City of Vernon Attention: Kristen Enomoto, City Administrator s Office 4305 Santa Fe Avenue Vernon, CA Responses are due on or before 5:00 p.m. on February 26, Late responses will not be accepted. 6. If you have any questions please contact Kristen Enomoto at (323) B. Cover Letter: All proposals shall include a cover letter which states that the proposal shall remain valid for a period of not less than ninety (90) days from the date of submittal. If the proposal contemplates the use of sub-contractors, the sub-contractors shall be identified in the cover letter. If the proposal is submitted by a business entity, the cover letter shall be signed by an officer authorized to contractually bind the business entity. With respect to the business entity, the cover letter shall also include: the identification of the business entity, including the name, address and telephone number of the business entity; and the name, title, address and telephone number of a contact person during the proposal evaluation period. C. Introduction: Present an introduction of the proposal and your understanding of the assignment and significant steps, methods and procedures to be employed by the proposer to ensure quality deliverables that can be delivered within the required time frames and your identified budget. 5

6 D. General Scope of Work: Briefly summarize the scope of work as the proposer perceives or envisions it. E. Work Plan: Present concepts for conducting the work plan, if applicable, and interrelationship of all products. Define the scope of each task including the depth and scope of analysis or research proposed. F. Specific Work Products: Identify the specific end products, if any, that will be submitted. Include concepts as to the form and content of each work product. G. Proposed Schedule: Present a comprehensive schedule reflecting time frames and milestones for completing each phase and task. H. Fees and costs: Although an important aspect of consideration, the financial cost estimate will not be the sole justification for consideration. Negotiations may or may not be conducted with the proposer; therefore, the proposal submitted should contain the proposer s most favorable terms and conditions, since selection and award may be made without discussion with any firm. All prices should reflect not to exceed amounts per item. I. Ability of the Proposer to Perform: Provide a detailed description of the proposer and his/her/its qualifications, including names, titles, detailed professional resumes and past experience in similar work efforts/products of key personnel who will be working on the assignment. Provide a list of specific related work projects that have been completed by the proposer which are directly related to the assignment described in this RFP. Note the specific individuals who completed such project(s). Identify role and responsibility of each member of the project team. Include the amount of time key personnel will be involved in the respective portions of the assignment. Respondents are encouraged to supply relevant examples of their professional product. Provide a list of references. The Manager shall not subcontract any work under the RFP nor assign any work without the prior written consent of the City. Affidavit of Non-Collusion. Proposer must submit a completed and signed, Affidavit of Non-Collusion. (Copy Attached as Attachment C ). VII. ADDENDA, CHANGES, AND AMENDMENTS TO THIS SOLICITATION At any time prior to the due date for responses, the City may make changes, amendments, and addenda to this solicitation, including changing the date due to allow respondents 6

7 time to address such changes. Addenda, changes, and amendments, if made, will be posted on the City s website ( which is deemed adequate notice. A proposer may make a request to the City s project coordinator to be placed on a list of persons to receive notice of any such addenda, changes, or amendments. The preferred manner of communications is via due to its timeliness. VIII. CONDITIONS FOR RESPONSES TO RFP The following conditions apply to this RFP process: A. Nothing contained in this RFP shall create any contractual relationship between the respondent and the City. B. This RFP does not obligate the City to establish a list of service providers qualified as prime contractors, or award a contract to any respondent. The City reserves the right to amend or cancel this RFP without prior notice, at any time, at its sole discretion. C. The City shall not be liable for any expenses incurred by any individual or organization in connection with this RFP. D. No conversations or agreements with any officer, agent, or employee of the City shall affect or modify any terms of this RFP. Oral communications or any written/ materials provided by any person other than designated contact staff of City shall not be considered binding. E. The City reserves the right, in its sole discretion, to accept or reject any or all Proposals without prior notice and to waive any minor irregularities or defects in a Proposal. The City reserves the right to seek clarification on a Proposal with any source. F. The dates, times, and sequence of events related to this RFP shall ultimately be determined by the City. The schedule shown above is subject to change, at the sole discretion of the City, although the City will attempt to follow it and, if it must be altered, will attempt to provide reasonable notice of the changes. G. Respondents shall not issue any news release pertaining to this RFP, or the City without prior written approval of the City. H. All submitted proposals and information included therein or attached thereto shall become public record upon delivery to the City Administrator s Office. 7

8 IX. RIGHT BY THE CITY TO WITHDRAW THIS REQUEST The City may, at its sole discretion and for any reason whatsoever, withdraw this solicitation at any time. X. STANDARD TERMS AND CONDITIONS. Prior to the award of any work hereunder, City and proposer shall enter into the written contract attached hereto as Attachment D. Proposers responding to this RFP are strongly advised to review all the terms and conditions of the Contract. 8

9 Attachment A Preliminary Scope of Proposed Services Overview Under the general direction of the Vernon Housing Commission ( VHC ), the Manager will perform a wide range of activities relative to the management and lease of residential units under the control of the VHC (the Property ). The entity to which this contract is awarded will be required to provide the level of full-service, professional property management services necessary to maintain and preserve the Property. The services of the Manager are to be of a scope and quality generally performed by professional property managers of private sector rental housing and performed in a reasonable, diligent and careful manner so as to manage and supervise the operation, maintenance and servicing of the Property in a manner that is comparable to, or better than, that generally found in other residential units located in cities comparable to Vernon. Services shall be provided in accordance with the highest standards of professionalism, skill, workmanship and applicable trade practices, and shall conform to all applicable codes and regulations. The Manager will maintain continuous, open communication with assigned VHC staff on all property-related issues, including conducting meetings and providing written reports on a regular periodic basis as may be determined by and between the VHC and the Manager. The Manager will review the VHC s policies and procedures, and will make recommendations for changes, as appropriate. Upon award of the contract and prior to the start of any work, the Manager shall be available for an initial job meeting and contract review with the VHC. This meeting shall include a review of all use rules and an introduction to the VHC and appropriate staff members. Unless otherwise determined, there shall be quarterly meetings for the duration of the contract for the following purposes: Review of property management progress and quality of work Identification and resolution of any problems Coordination of the efforts of all concerned so that services are rendered efficiently and effectively Maintenance of a sound working relationship between the Manager and VHC Maintenance of a mutual understanding of the contract Maintenance of sound working policies and procedures The Manager shall also make itself available to attend scheduled VHC meetings (currently held quarterly) at the request of VHC staff. 9

10 Dedicated Property Manager(s) The Manager shall provide and maintain one or more dedicated individuals who, during normal business hours, and as necessitated by schedule or otherwise advised by the VHC, whose job duties shall include, but are not limited to: 1. Collecting tenant rent due from all occupied units, provide proper notification to tenants delinquent with payments, and maintain tenant files in a secure location, protecting privacy and confidentiality as per applicable standards. All resident files shall be subject to audit by appropriate officials. 2. Arrangement, oversight of, or performance of the semi-annual (or otherwise scheduled) eligibility determination/income recertification as it pertains to required qualification for every tenant. 3. Managing access to communal spaces and public spaces. 4. Providing for a simple, effective method of receiving documented resident requests for work orders, and to effectuate a fair procedure designed to provide accurate and timely responses to maintenance request work orders. 5. Scheduling regular, periodic unit inspections for every occupied unit, verifying compliance of the condition of the unit. 6. Scheduling routine or required maintenance of unit of the property (such as maintenance required upon vacancy of a unit), ensuring compliance with standards established by the VHC. 7. Providing, submitting, delivering or ing to VHC, timely, accurate Quarterly Reports of standard requested information on lease up/vacancy percentages, resident activities, maintenance items, modernization status reports, special resident activities, or any other pertinent information. 8. Receiving and maintaining contact information as provided and updated by residents for the proper notification to tenants family members or designated contacts, in cases of emergencies experienced by any resident. 9. Ensuring terms of lease agreement are being obeyed and tenant activity is compliant with lease agreement terms. Provide timely and accurate notification of tenant activities which are deemed lease violations. 10. Providing proper notification to tenants observed in conduct deemed to be in violation(s) of lease agreement. In addition, provide accurate notification to the VHC, in a timely manner, when observing tenant(s) observed in conduct deemed to be in violation(s) of lease agreement, or upon receiving multiple written complaints or multiple written reports submitted by bona fide residents (tenants) of specified tenant activities deemed to be in violation(s) of lease agreement. 11. Maintaining regular communication with assigned VHC staff on all property related issues. General Administrative Functions The Manager will be responsible for the completion of a variety of administrative and reporting requirements including but not limited to: 10

11 1. Providing written quarterly budget reports to VHC within ten (10) working days of the end of each quarter and, when necessary, developing plans to address any possible funding shortfalls. 2. Providing written quarterly reports to VHC within ten (10) working days of the end of each quarter, including a precise description of operations and services provided to the Property, including all systems and equipment, number of employees/subcontractors involved, the costs incurred and any compliance issues. 3. Establishing and maintaining orderly books, records and files containing correspondence, receipted bills, contracts and vouchers and all other documents and papers pertaining to the Property and the operation and maintenance thereof, which VHC staff and representatives may review at any time. 4. Hiring, or causing to be hired, discharging, paying and supervising such employees as Manager deems reasonably advisable for the operation and management of the project, including preparing the forms, reports and returns required and obtaining the insurance or surety bonds required in connection with employment and personnel, including, without limitation, unemployment insurance, worker s compensation insurance and benefits, disability benefits and Social Security, and submitting to VHC copies of all policies and proof of paid premiums. All job-site notices for personnel shall be posted as required by law, and all personnel so hired shall be employees of the Property Manager. Generally, employees of or contractors for Manager should be paid a living wage, consistent with the City s current law regarding the payment of such wages. 5. Maintaining a log of all hours of work completed by all employees and subcontractors and reviewing said log for accuracy, along with all bills received for services, work, and supplies ordered in connection with maintaining and operating the Property, and causing such bills and amounts owed to be paid from funds deposited in a segregated Operating Expense Account established for this purpose. 6. Reviewing property-related service contracts and making recommendations to the VHC on when such contracts should be rebid and developing and implementing bid packages for such service contracts. 7. Developing Annual Operating and Preventative Maintenance Budgets for submission to and approval by VHC. 8. Preparing and implementing a five-year Capital Repair and Improvement Plan, which would be reviewed by and approved by the VHC and City Council. 9. Negotiating and reviewing contracts to be entered into by the Property Manager, with the prior written consent of VHC and/or the City Council, for capital repairs and improvements to the Property, supervising all work to be performed under such contracts and authorizing payment for all work performed under such contracts. 10. Engaging, as necessary and with VHC s and/or the City Council s prior written consent, architects' and engineers' services required for the planning and supervision of alterations and/or improvements made or proposed to be made to the Property. 11. Promptly notifying VHC upon learning of any of the following events: default under any mortgage or deed of trust encumbering the Property; filing of any lien against the Property; material noncompliance with any federal, state or local law, ordinance or regulation; commencement or termination of any lawsuit against the VHC or the Property; cancellation or nonrenewal of any insurance coverage; or any other 11

12 circumstance which, either in amount or time or otherwise, may potentially affect the Property. 12. Develop inventory tracking system for equipment and supplies belonging to the premises, whether owned, loaned, leased, or rented. Operating Budget Manger must be responsible for the preparation of, and if necessary, revisions to the operating budget for the Property. This responsibility will include obtaining necessary approvals for an operating budget and submittal of a resolution to VHC s staff for approval. Physical Property Maintenance The Manager will be responsible for regularly assessing the physical condition of the Property and its systems, developing and implementing preventative maintenance plans satisfactory to VHC, and establishing capital plans as necessary to maintain, preserve, and keep the premises in good repair and condition. General responsibilities for maintenance of the physical property shall include but not be limited to the following: 1. Developing and implementing a comprehensive facility operation plan and manual including preventative maintenance plans. 2. Maintaining the Property in such condition as required by this RFP and as otherwise may be deemed advisable by the VHC, including preventative maintenance on the Property and its equipment, painting, interior and exterior cleaning, causing routine repairs and incidental alterations of the Property to be made, including but not limited to electrical, plumbing, steam-fitting, carpentry, masonry, and any other routine repairs and incidental alterations as may be required in the course of ordinary maintenance and care of the Property. Where specifications or standards are not included herein, maintenance shall be in accordance with manufacturers recommendations and standards. 3. Causing the Property as well as all improvements and personal property of the VHC located at the Property (including, without limitation, appliances, carpeting, decorating items, recreational facilities, roofing, paving and landscaping, parking area, plumbing, electrical, heating, ventilating, air conditioning and other systems) to be maintained in good condition and repair; provided, however, that Manager shall follow the VHC policy in securing approval of all expenditures not listed as a budget item, (which expenditures shall be made, if at all, by VHC) except for emergency repairs and monthly or recurring items previously approved by VHC. 4. Assessing the conditions of the Property and its systems and reviewing all existing warranties, manufacturers instructions, and other contracts within the first thirty (30) days of the contract, and then formulating a preventive maintenance schedule in accordance with said manufacturers recommendations. 5. Soliciting contracts for any necessary equipment maintenance, electricity, water, utilities, trash removal, vermin extermination, landscaping, lawn care and tree maintenance, and other services as are approved in the annual budget for the Project, so 12

13 long as the Manager complies with VHC Procurement Procedures and obtains VHC and/or City Council approval, when necessary. 6. Ensuring that maintenance and repairs are performed by trained, qualified technicians, licensed as necessary. 7. Ensuring that any equipment to be replaced shall be new or remanufactured and shall be manufactured by a reputable manufacturer. All substitutes for the original manufacturer's equipment related to the upgrading of equipment shall be Energy Star compliant, if available. Property Manager shall submit any proposed purchases to VHC for its review and approval prior to purchase. 8. Ensuring that any new equipment be guaranteed for a minimum of one (1) year from the date of replacement and replaced at no cost to VHC if found defective during that time. 9. Maintaining inventory, supplies and spare parts list. 10. Responding daily to maintenance problems identified by tenants. 11. Providing emergency services as needed on a twenty-four (24) hour, seven (7) days a week basis, including emergency telephone service on a twenty-four (24) hour, seven (7) days a week basis. 12. Maintaining work order and maintenance scheduling and tracking systems. 13. Maintaining all as-built and other schematic drawings as well as all site and/or equipment manuals. 14. Providing updates of all changes to existing wiring diagrams and drawings for all existing systems as well as any systems that are added to the building. Drawings and diagrams are to be in compliance with accepted drafting standards. 15. Specific areas of facility maintenance and management services shall include, but are not limited to the following: a. Structures 1) Interior walls, ceilings and floors a) Painting b) Routine repairs c) Unit preparation between tenants 2) Exterior walls, roofing and foundations a) Cleaning b) Painting c) Repairing and replacing, as needed 3) Fire Alarm and Fire Suppression Systems 4) Plumbing 5) Electrical and Lighting Systems b. Grounds (at apartments only) 1) Landscape a) Lawn maintenance b) Tree, shrub and other plant maintenance 2) Hardscape a) Parking Lots b) Sidewalks c) Patios 3) Fences and Walls 13

14 4) Commons Areas 5) Garbage, Trash and Debris Removal c. Other 1) Pest Management 2) Safety and Security 3) Quarterly site inspections, including documentation and verification thereof Leasing Operations The Manager will be responsible for all activities and functions normally associated with the leasing of multifamily rental housing units. Leasing Operations shall include but not be limited to the following: 1. Reviewing VHC s rental guidelines for compliance with all provisions of law prohibiting discrimination in housing. (Manager shall notify the VHC of compliance concerns.) 2. Collecting VHC Expression of Interest Forms. 3. Maintaining the VHC waiting list. 4. Preparing vacant units for rental, unless otherwise notified by the VHC. 5. Showing vacant units of the Property to prospective tenants, per the VHC waiting list. 6. Obtaining written rental applications from prospective tenants, conducting background investigations and checking credit ratings of prospective tenants, per VHC procedures. 7. Making reasonable efforts to keep premises rented at full capacity. 8. Renting the units of the Property to tenants pursuant to written Agreements on such terms and conditions as may reasonably be set forth by the VHC, and in connection therewith, executing leases, including modifications and extensions thereof, on behalf of the VHC in accordance with the VHC s policies and procedures. All written leases or rental agreements shall be approved by the VHC prior to use by Manager. 9. Collecting, demanding, requesting and receipting for rentals, deposits, vending machine income, and all other charges due from tenants, commercial and residential, which payments shall be made by check or money order, if possible. 10. Compromising accounts and disputes with tenants on such terms as Manager deems reasonably advisable, subject to VHC s policies and procedures, and subject to appeal to the VHC. 11. Terminating tenancies and signing and serving in the name of the VHC such termination notices and related notices as Manager deems reasonably advisable; evicting tenants and recovering possessions of premises on such terms and to such extent as Manager deems reasonably advisable for material breaches of the applicable lease, subject to VHC s policies and procedures, and subject to appeal to the VHC. 12. Depositing all security deposits in an appropriate account, unless otherwise required by law or unless required to accrue interest for the benefit of tenants; and, if required by law, maintaining security deposits in a separate local bank account in the name of the VHC, and returning all security deposits as and when required by law or by contract. 14

15 13. Suing for and recovering rents and other sums which may be due and payable, and settling, compromising and dismissing the suits as Manager deems reasonably advisable, subject to the VHC s policies and procedures, and subject to appeal to the VHC. Tenant Relations The Manager shall be held generally responsible for maintaining good, professional relationships with tenants to the extent that unit turnover is held to a minimum, and residents feel safe, secure and protected in their homes. Additional resident services are encouraged for the purpose of enhancing the quality of life experienced on the premises by the residents. 15

16 Attachment B 1. Vernon Rental Housing Policy 2. Form Lease 3. Lease-Up Procedures 4. Expression of Interest Form 5. Form Application Current Policies, Procedures, Forms 16

17 Attachment C AFFIDAVIT OF NON-COLLUSION BY CONTRACTOR STATE OF CALIFORNIA ) ) ss COUNTY OF LOS ANGELES ), being first duly sworn deposes and says that he/she is (Insert "Sole Owner", "Partner", "President, "Secretary", or other proper title) of (Insert name of bidder) who submits herewith to the City of Vernon a proposal; That all statements of fact in such proposal are true; That such proposal was not made in the interest of or on behalf of any undisclosed person, partnership, company, association, organization or corporation; That such proposal is genuine and not collusive or sham; That said bidder has not, directly or indirectly by agreement, communication or conference with anyone attempted to induce action prejudicial to the interest of the City of Vernon, or of any other bidder or anyone else interested in the proposed contract; and further That prior to the public opening and reading of proposals, said bidder: a. Did not directly or indirectly, induce or solicit anyone else to submit a false or sham proposal; b. Did not directly or indirectly, collude, conspire, connive or agree with anyone else that said bidder or anyone else would submit a false or sham proposal, or that anyone should refrain from bidding or withdraw his proposal; c. Did not, in any manner, directly or indirectly seek by agreement, communication or conference with anyone to raise or fix the proposal price of said bidder or of anyone else, or to raise or fix any overhead, profit or cost element of his proposal price, or of that of anyone else; d. Did not, directly or indirectly, submit his proposal price or any breakdown thereof, or the contents thereof, or divulge information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, or to any individual or group of individuals, except the City of Vernon, or to any person or persons who have a partnership or other financial interest with said bidder in his business. I certify under penalty of perjury that the above information is correct By: Title: Date: 17

18 Attachment D SERVICES AGREEMENT BETWEEN THE CITY OF VERNON AND [CONTRACTOR S NAME] FOR THIRD PARTY RESIDENTIAL PROPERTY MANAGEMENT SERVICES 18