St Charles Parish Housing Authority (SCPHA)

Transcription

1 St Charles Parish Housing Authority (SCPHA) Request for Proposal (RFP A) Rehabilitation of the Entire Vacant Unit Interiors on Two (2) Residential Units in Boutte, LA Available Date November 6, 2017, 10:00am Must Be Received Not Later Than 3:00pm on November 14, 2017 St Charles Parish Housing Authority PO Box Boutte Estates Boutte, LA Office: FAX:

2 TABLE OF CONTENTS Section I Purpose and Background Page 3 Section II Inquiries Page 4 Section III Form of Proposal Submission Page 4 Section IV Time Frames Page 5 Section V Length of Contract Page 5 Section VI Scope of Services to be Performed by the Respondent Page 5-7 Section VII Payment & Additional Services & Fees Page 7 Section VIII Evaluation Criteria Page 7-8 Section IX Conflict of Interest Page 9 Section X Non-Discrimination Page 9 Section XI Attachments Pages

3 REQUEST FOR PROPOSAL: Rehabilitation of Total Vacant Unit Interiors in Two SCPHA Units Purpose and Background: This Request for Proposals (RFP) is available for distribution to vendors with expertise in the total rehabilitation of interior units in the St. Charles Parish Housing Authority locations. Specific units for inclusion are listed in Table One. This document contains the instructions governing how the proposals are to be submitted and general specifications that must be met to be eligible for consideration. St. Charles Parish Housing Authority (SCPHA) is the Public Housing Agency for the Parish of St. Charles, Louisiana. The SCPHA is authorized to own and operate 129 units of Low Rent Public Housing under an Annual Contributions Contract (ACC) with HUD. The housing stock has received limited rehabilitation and/or modernization work over the last 10 years and has not had a definitive modernization program. Although no major incidents have occurred because of the lack of a true modernization program, SCPHA would like to be proactive in attempting to alleviate or abate some immediate problems. In 2015 major efforts began to rehabilitate or abate current serious problems with upgrades to units and exteriors and it continues into 2016 and Expected improvements by SCPHA in include roofing work, window replacements, and correction of physical site problems. This RFP helps to addresses the need to improve conditions within the units. General Conditions Routinely, occupied units are lost at the rate of 2-3 per month through evictions, mandatory request to move-out, abandonment, and voluntary moves. These conditions accelerate the need for the staff to bring the units back on line, make ready, thereby causing more work overloads for a small staff already burdened by all the other work activities. In addition, to aiding SCPHA in keeping its inventory up to date, we will be providing more housing. This RFP primarily is concerned with the first two (2) units below (Also see Section V). 3

4 RFP FOR Unit Rehabilitation - RFP Vacant Units of Concern (Table One): Site, Bldg. #, Address Bldgs. Bd. RM Comments Boutte Estates - # Size 1 See General Scope Attached Boutte Estates Drive, Boutte, LA Boutte Estates - # See General Scope Attached Boutte Estates Drive, Boutte, LA Section II. Inquiries: All inquiries concerning this RFP should be submitted to the following address by by November 7, Benjamin R. Bell, Executive Director St. Charles Parish Housing Authority P.O. Box Boutte Estates Boutte, LA Fax: bbell@scpha.nocoxmail.com Section III. Form of Proposal Submission: One (1) copy of the written proposal shall be submitted to the address indicated above by the deadline date for proposals, November 14, 2017, 3:00PM. Proposals are to be submitted in sealed packages marked on the outside, Unit Rehabilitation. Responses may also be submitted electronically prior to the deadline at the above address. It is the responsibility of the submitting entity to insure receipt prior to the deadline. This will be evidenced by a reply acknowledging your submission from SCPHA. Documents received after the deadline, in any format, will not be reviewed. 4

5 The Respondent must supply the names and addresses of previous jobs with similar types of work. The SCPHA reserves the right to interview current or previous clients to determine their degree of satisfaction with the work provided. Section IV. Time Frames: Date of Distribution/ Availability of RFP: November 6, 2017, 10:00 AM Deadline for submission of Proposals: November 14, 2017, 3:00 PM Section V. Length of Contract: This agreement will be effective until the two units are completed. An executed contract with the successful vendor will remain in effect from the date of the notice to proceed for a period of 60 calendar days. Once the contract/agreement is signed, and the vendor receives a Notice to Proceed, the contractor will have a total of 60 calendar days to complete both units. On proposal evaluations, costs will receive a maximum of 25 points Again, a per unit cost is necessary for compliance. Arrangements can be made to inspect the vacant units as necessary. Section VI. Scope of Services to be performed by Respondent: The proposal shall address the work below and provide the following information: Basic Guidance 1. Inspect the identified SCPHA apartment interior for problems and hazardous conditions. 2. Create a summary of the proposed work and identify with estimated costs per unit 3. Categorize the inspection and proposal in an easily understandable manner such as A Needs Replacement, B Repair Needed, C Other and D no Action Needed Specific Guidelines A. Describe the necessary staff and time needed to complete each unit identified B. Physically inspect the unit(s) interior prior to writing a response C. Supply a Statement to include: 5

6 1. Unit condition or extent of deterioration with specific apartment number 2. Proposed work or remediation, including the methodology or approach and its justification, to include; Flooring - The floor covering is essentially vinyl tile (VCT) and in some cases, may necessitate the removal and replacement of the sub-floor. Wall Treatment An inspection and evaluation must be made of the walls to include the existing condition (holes, cracks, and other defects) prior to priming and painting. More than one coat of paint is usually necessary for an adequate covering. As stated elsewhere in this document, colors must be approved by SCPHA. Care must be taken to not allow paint to enter electrical fixtures, lighting etc. Doors and Frames Respondent must assess and repair or replace all doors (front, rear and interior doors including the door frames. If doors are in place they must be considered. If the doors are missing, guidance will be obtained from Management. Hardware must be in good working order or replaced. Cabinets & Countertops Kitchen cabinets, bathroom medicine cabinets, and countertops must be inspected for integrity and soundness. They must be repaired or replaced if necessary. Management approval needed for replacement to insure compatibility. Closet Shelving and/or Rods Missing shelves or rods in closets must be replaced. Windows - Problems with windows should be reported to Management. Bathrooms - Repair or replace hardware, toilets, tanks, and face bowls. Where toilets, tubs, or face bowls are needed, you must contact Management for direction. Generally, all standalone bathroom sinks will be replaced with base (vanity) cabinets. Electrical and Lighting Replace or repair lighting fixtures, bulbs, electrical plates, and covers. Contact Management about other items and smoke alarms. Cleaning When unit is ready for turnover, it should be swept, floors cleaned, waxed and ready for occupancy. All extraneous paint should be removed from fixtures, electrical plates etc. Appliances See below 6

7 3. Total cost estimate for rehabilitation for each identified unit 4. Respondents are required to submit copies of licenses or certificates, and insurance with the proposal 5. Safety measures /precautions must be observed; safety signage to be put in place, if needed 6. Warranty Period on new items must be listed 7. Approval is needed from Management if item is new so that consistency in replacement parts is maintained 8. Management must approve paint and floor tile colors D. Respondent/ SCPHA will discuss the following items and determine the best route depending on the unit and need: bathtubs, toilets, vanity cabinets, and kitchen cabinets E. New appliances will be provided by SCPHA (refrigerators and ranges) F. Acknowledgement that final payment will be made upon final successful inspection and acceptance by an authorized SCPHA designee. Section VII. Payment and Additional Services and Fees: If additional work is proposed on which the successful completion of this agreement is contingent, there must be a mutual decision between the vendor and SCPHA. The fee for that additional work must be negotiated. Respondent, unless otherwise agreed, will be paid at the completion of each unit. It is a likelihood that a 10% contingency amount will be withheld from the contract for 30 days after the completion. If units are not completed by the agreed date, and the delay is the responsibility of the vendor, a $ penalty amount will be assessed for each additional day for the first five (5) delay days. On the sixth day, a $ penalty will be assessed and again a $1,000 penalty on day twelve (12). After a thirty-day delay completely caused by the vendor, a $5000 penalty will be assessed. Section VIII. Proposal Evaluation Criteria: Each proposal shall address the following criteria and information (Note it would be helpful and expedite the process if the Respondent adheres to the above guidelines as close as possible. 7

8 Area Criterion Points 1 Inspection 2 Approach & Methodology Time taken to physically inspect the unit planned for rehabilitation Familiarity with the type of work necessary; practical approach allowing for the safety of residents and allowing for completion of the job with the least inconvenience to the residents or Authority Estimated Completion Time Supported reasonable estimate of the necessary time for completion 4 Cost Supported costs (estimate of planned itemized costs is helpful) Prior experience on jobs requiring 5 Previous Experience similar types of work and ingenuity

9 The SCPHA will select the most highly ranked Company/Individual appropriate for the work to be performed. The selected proposal must be the most advantageous to the SCPHA Section IX. Conflict of Interest: The Respondent further agrees to the following and will include in its contract: No member, officer, or employee of the Authority, no member of the local governing body of the locality in which the local Authority is located and no other public official who exercises any function or responsibilities with respect to the Authority, during his tenure or for one year thereafter, shall have any interest, direct or indirect, in this contract or the proceeds thereof. As a part of the submission, each contractor shall complete and sign a Non-Collusive Affidavit. Section X. Non-discrimination: The Respondent further agrees and will include in its contract that it does not and will not discriminate against any employee or applicant for employment. Such action shall include, but not be limited to, the following: Employment, upgrading, demotion, or transfer. Recruitment or recruitment advertising. Layoff or termination. Rates of pay or other forms of compensation (Adherence to the LA minimum wage rate and/or Davis Bacon Act Selection for training, including apprenticeship. The Respondent shall comply with requirements of the Department of Housing and Urban Development, pursuant to its regulations issued under Title VI of the Civil Rights Act of 1964; said regulations being set forth in 24CFR, Subtitle A, Part I.I et seq.. 9

10 Section XI. Attachments: Name of Firm: Name of Person Preparing the Proposal: Signature: Date: St. Charles Parish Housing Authority is an equal opportunity employer and contractor. 10

11 ATTACHMENT - A NON-COLLUSIVE AFFIDAVIT By submission of this bid or proposal, the Respondent certifies that: a) This bid or proposal has been independently arrived at without collusion with any other Respondent or with any competitor or potential competitor b) This bid or proposal has not been knowingly disclosed and will not be knowingly disclosed, prior to the opening of bids or proposals for this project, to any other Respondent, competitor, or potential competitor; c) No attempt has been or will be made to induce any other person, partnership, or corporation to submit or not to submit a bid or proposal or to fix overhead, profit, or cost element of said bid price, or that of any other or to secure any advantage against the Housing Authority; d) The person, signing this bid or proposal certifies that he has fully informed himself regarding the accuracy of the statements contained in this certification, and under the penalties of perjury, affirms the truth thereof, such penalties being applicable to the Respondent as well as to the person signing in its behalf; e) That attached hereto (if a corporate respondent) is a certified copy of the resolution authorizing the execution of this certificate by the signature of this bid or proposal on behalf of the corporate respondent deposes and says that he/she is the party making the foregoing proposal or bid for (Project description), that such proposal or bid is genuine and not collusive and that all stats herein are true. Signature: Respondent (if the Respondent is an Individual) Partner (if the Respondent is a Partnership) Officer (if the Respondent is a Corporation) Subscribed and sworn to before me this day of,. My commission expires:. Notary Public (Seal) 11

12 ATTACHMENT - B CERTIFICATION OF NON-DEBARMENT I, hereby certify that, nor any of (Name of the firm) Its officers or principals are not now, nor have they ever been, debarred, suspended, or otherwise prohibited from professional practice by any Federal, State, or Local Agency. Signature: Respondent, if Respondent is an individual Partner, if Respondent is a partnership Officer, if Respondent is a corporation STATE OF ) PARISH/COUNTY OF ) The foregoing instrument was acknowledged before me on the day of, 2017, by _. Notary Public Acting in State of County, My Commission Expires: 12

13 ATTACHMENT - C CERTIFICATE OF NON-ORGANIZATIONAL CONFLICT OF INTEREST I,, on behalf of (Print name) being first duly sworn deposes and says: (Print Name of Business) I certify that to the best of my knowledge and belief and except as otherwise disclosed, I do not have any organizational conflicts of interest. An organizational conflict of interest is defined as a situation in which the nature of work to be performed under this proposed contract and the Respondent s financial, contractual, or other interest may, without some restriction on future activities: (a) Result in an unfair competitive advantage to the Respondent; or (b) Impair the Respondent s objectivity in performing the contract work. In the absence of any actual or apparent conflict, I hereby certify that to the best of my knowledge and belief, no actual or apparent conflict of interest exists with regard to the possible performance of this procurement. Signature of Respondent, if an Individual By: By: Title: Signature of Partner, if Respondent is a Partnership Signature of Officer, if Respondent is a Corporation Title of Officer, if Respondent is a Corporation STATE OF PARISH/ COUNTY OF The foregoing instrument was acknowledged before me this day of, 2017, by to me to be the person described in and who executed the foregoing instrument and acknowledge that he (she) executed the same as his (her) free and voluntary act of deed. Notary Public My commission Expires: 13