AGENDA RULES MEETING OF THE BOARD OF TRUSTEES VILLAGE OF PARK FOREST, COOK AND WILL COUNTIES, ILLINOIS. Village Hall 7:00 p.m.

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1 AGENDA RULES MEETING OF THE BOARD OF TRUSTEES VILLAGE OF PARK FOREST, COOK AND WILL COUNTIES, ILLINOIS Village Hall 7:00 p.m. July 13, 2015 Roll Call 1. Special Use Permit 2. Resolutions Requesting that the Village of Park Forest be allowed to Participate in Cook County s No-Cash Bid Program for Tax Delinquent Properties 3. Purchase of a New 2015 Vactor 2100 plus Combination Sewer Cleaner through the Suburban Purchasing Cooperative Contract 4. A Resolution Authorizing the Approval for a One Year Extension for the General Home Improvement Reimbursement Program for the Canadian National Railroad (CN) Sound Mitigation for Phase 2 Eastgate Neighborhood Properties Designation in this Resolution Mayor s Comments Manager s Comments Trustee s Comments Attorney s Comments Clerk Comments Audience to Visitors Adjournment Agenda Items are Available in the Lobby of Village Hall and on the Village website Any individual with a disability requesting a reasonable accommodation in order to participate in a public meeting should contact the Village Manager s Office at least 48 hours in advance of the scheduled meeting. The Village Manager s Office can be reached via telephone at (708) or (708) or via at sblack@vopf.com. Every effort will be made to allow for meeting participation.

2 AGENDA BRIEFING DATE: July 9, 2015 TO: FROM: RE: Mayor John Ostenburg Board of Trustees Robert Gunther Director of Recreation & Parks Special Use Permit BACKGROUND/DISCUSSION: One Thumbs Up is a Chicago based, Not for Profit (see attached documentation) that supports special needs youth in the Chicago region. Recreation & Parks has received a request from a Park Resident associated with One Thumbs Up to host a fund raising event in Somonauk Park on Sunday, August 16 th from 3:00 until dusk. As describe in their letter they wish to sell food to raise funds and to give away school supplies. As noted below, Board approval is required for an event such as this. 1. Permits will be issued to groups on approval of the Director of Recreation and Parks following the filing of the written application. Use of the parks by groups for special events where mechanical rides, amusement equipment, carnival acts, fireworks and/or food sales takes place must be approved by the Mayor and Board of Trustees. The Village reserves the right to require a deposit for potential damage to Village property or cleaning following the event. 1. Any collection of money, admission charges, or solicitation of contributions in any park must have been approved in advance by the Mayor and Board of Trustees. Staff has looked at available information concerning One Thumbs Up on the internet and there are no apparent concerns concerning its legitimacy or it mission and recommends approval of this request. Unless directed otherwise by the Board, standard fees will be applied. SCHEDULE FOR CONSIDERATION: This item will appear on the Agenda of the Rules meeting of July 13, 2015 for your consideration.

3 June 30, 2014 To Whom It May Concern: Every year One Thumbs Up works toward supporting youth by holding a Back to School Fundraiser. In the past 5 years, One Thumbs Up has provided thousands of dollars in scholarships to students at Philander Smith College in Arkansas, holiday baskets and school supplies to students at school districts 170 and 206 in Chicago Heights and held bone marrow drives and fundraisers for one youth in Illinois and one in Arkansas, who both suffer from chronic diseases. In order to continue these services One Thumbs Up will be soliciting funds at this event by selling nachos/cheese, chips, soft drinks and hotdogs; however school supplies will be free to all youth for as long as supplies last. We are requesting the use of Somonauk Park for this event on Sunday August 16 th from 3 pm until dusk. One Thumbs Up NFP is a charitable entity and I have attached the necessary documents. One Thumbs Up NFP, 8 Dunham Road, Park Forest, Il To contact us: phone ; onethumbsup.org@gmail.com; website: onethumbsup.com. Thank you for your time and consideration; your assistance and effort is greatly appreciated! Sincerely, Carol Holmes-President

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7 AGENDA BRIEFING DATE: July 2, 2015 TO: FROM: RE: Mayor Ostenburg Board of Trustees Sandra Zoellner Assistant Director of Economic Development and Planning Resolutions requesting that the Village of Park Forest be allowed Participate in Cook County s No-Cash Bid Program for Tax Delinquent Properties BACKGOUND/DISCUSSION: May 6, 2015, the Cook County Treasurer s office released the list of tax delinquent properties. After reviewing the list of tax delinquent properties and comparing it with the adopted Strategic Plan for Land Use and Economic Development, coupled with comparing the properties to the criteria established for the 2015 Cook County No-Cash Program, twenty-nine (29) properties meet the qualification threshold. Reasons to exclude based on Cook County s criteria include: the property is part of a bankruptcy; the property is legally occupied by a tenant or owneroccupant; or a partial tax year had been paid. The Cook County No-Cash Bid Program is an economic development tool designed to assist municipalities and other government jurisdictions acquire tax delinquent property that is vacant, vacant residential land, or used for commercial or industrial purposes. The application process requires a certified resolution describing the properties sought for acquisition, as well as a number of other documents that will be prepared by Staff. The twenty-nine (29) parcels that the Village of Park Forest will seek in this process are divided into two application packages. The first is a group clearly eligible for the No-Cash Bid program and the second group qualifies, but may have prior sales that were not complete or a Municipal or County lien for demolition or other complicating circumstance that may be resolved before the sale date. The second group will be processed as Over the Counter purchases. Group one of six PINs does not have any extenuating circumstances and qualifies for the Scavenger Sale. This group includes Arcadia Neola Neola Neola Neola Neola

8 Group two, with twenty-three parcels may have expired prior sales, demolition or other liens that may need to be remediated. It is likely these parcels may be processed as Over the Counter purchases Allegheny Allegheny Allegheny Allegheny Apache Allegheny Arrowhead Arrowhead Allegheny Antioch Allegheny Arcadia Arcadia Apache Apache Apache Apache Apache Springfield Washington Seneca Peach Oswego Therefore, at the direction of Cook County staff with the Cook County Bureau of Economic Development there are two Resolutions attached to this Agenda item, and two application packages will be prepared and submitted to Cook County. Expenses associated with this process include: attorney s fees; payment to the Cook County Sheriff to service notice; fees for title searches, and minimal acquisition (bid) expenses. While the proposed applications include twenty-nine (29) properties, between now and the December 2015 sale date, the current owner(s) may pay their outstanding tax bills; the current owner(s) might sell to a new owner and at closing the outstanding tax bills will be paid, or the Village of Park Forest may be out bid in their effort to acquire the properties. 28 Apache and 18 Apache have two PINs per address. Staff requests your consideration and adoption of the two attached Resolutions and authorization to proceed with submitting two Request Packages to Cook County.

9 SCHEDULE FOR CONSIDERATION: The Resolutions and request for authorization of the Village Manager to submit two complete Request Packages applications to the Cook County Board of Commissioners is presented for the Board s consideration at the Rules Meeting, July 13, 2015.

10 RESOLUTION A RESOLUTION REQUESTING THAT THE VILLAGE OF PARK FOREST BE ALLOWED TO PARTICIPATE IN COOK COUNTY S NO-CASH BID PROGRAM FOR TAX DELINQUENT PROPERTIES WHEREAS, the Village of Park Forest ( Village ) desires to participate in Cook County s No-Cash Bid Program for, 2015 ( Program ); and WHEREAS, the purpose of this resolution is to formally request that the Village be able to participate in the Program to acquire the properties set forth herein pursuant to the Cook County s requirements. BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Park Forest, Cook and Will Counties, Illinois, in the exercise of their home rule authority, as follows: SECTION 1. The above recitals are incorporated herein as though fully set forth. SECTION 2. The Village seeks to acquire the twenty-three (23) properties with the permanent index numbers ( PINs ), volume numbers and current uses listed below, through the Village s participation in the Program: Allegheny Allegheny Allegheny Allegheny Apache Allegheny Arrowhead Arrowhead Allegheny Antioch Allegheny Arcadia Arcadia Apache Apache

11 Apache Apache Apache Springfield Washington Seneca Peach Oswego SECTION 3. The Village intends to acquire the vacant residential land to improve the vitality and stability of the residential neighborhoods and reduce the opportunity for residential vandalism. SECTION 4. The Village will retain the services of legal counsel to obtain the tax deeds for the above listed properties and will bear all legal and other costs associated with acquisition of the parcels. SECTION 5. The Village shall submit to the Cook County Bureau of Economic Development, No Cash Bid Reports on the status of each parcel for five years or until development is complete, whichever occurs last, as required by the Cook County No Cash Bid Ordinance. SECTION 6. There have been no third party requests by a developer or organization for the conveyance of the properties by the Village if the Village obtains the properties through No- Cash Bid Program. SECTION 7. The Village intends to file for tax exempt status at the appropriate time and will maintain the tax exempt status until the tax deeds are conveyed to a developer. SECTION 8. The Village Manager, or his designee, and the Village Clerk are hereby authorized and directed to execute any and all documents necessary for the Village to participate in the Program and to effectuate the acquisition of the properties referenced herein. 2

12 SECTION 9. This Resolution shall be in full force and effect from and after its passage, approval and publication as provided by law. PASSED this day of, APPROVED: ATTEST: Mayor Village Clerk 3

13 RESOLUTION A RESOLUTION REQUESTING THAT THE VILLAGE OF PARK FOREST BE ALLOWED TO PARTICIPATE IN COOK COUNTY S NO-CASH BID PROGRAM FOR TAX DELINQUENT PROPERTIES WHEREAS, the Village of Park Forest ( Village ) desires to participate in Cook County s No-Cash Bid Program for 2015 ( Program ); and WHEREAS, the purpose of this resolution is to formally request that the Village be able to participate in the Program to acquire the properties set forth herein pursuant to the Cook County s requirements. BE IT RESOLVED by the Mayor and Board of Trustees of the Village of Park Forest, Cook and Will Counties, Illinois, in the exercise of their home rule authority, as follows: SECTION 1. The above recitals are incorporated herein as though fully set forth. SECTION 2. The Village seeks to acquire the following six (6) properties with the permanent index numbers ( PINs ), volume numbers and current uses listed below, through the Village s participation in the Program: Arcadia Neola Neola Neola Neola Neola SECTION 3. The Village intends to acquire the vacant residential land to improve the vitality and stability of the residential neighborhoods; and reduce the opportunity for residential vandalism. SECTION 4. The Village will retain the services of legal counsel to obtain the tax deeds for the above listed properties and will bear all legal and other costs associated with acquisition

14 of the parcels. SECTION 5. The Village shall submit to the Cook County Bureau of Economic Development, No Cash Bid Reports on the status of each parcel for five years or until development is complete, whichever occurs last, as required by the Cook County No Cash Bid Ordinance. SECTION 6. There have been no third party requests by a developer or organization for the conveyance of the properties by the Village if the Village obtains the properties through No- Cash Bid Program. SECTION 7. The Village intends to file for tax exempt status at the appropriate time and will maintain the tax exempt status until the tax deeds are conveyed to a developer. SECTION 8. The Village Manager, or his designee, and the Village Clerk are hereby authorized and directed to execute any and all documents necessary for the Village to participate in the Program and to effectuate the acquisition of the properties referenced herein. SECTION 9. This Resolution shall be in full force and effect from and after its passage, approval and publication as provided by law. PASSED this day of, APPROVED: ATTEST: Mayor Village Clerk 2

15 AGENDA BRIEFING DATE: July 1, 2015 TO: FROM: RE: Mayor Ostenburg Board of Trustees Roderick Ysaguirre Director of Public Works/Village Engineer Purchase of New 2015 Vactor 2100 Plus Combination Sewer Cleaner through the Suburban Purchasing Cooperative Contract BACKGROUND/DISCUSSION: Regular Village equipment replacement is budgeted annually and begins first in the 5 Year Capital Plan. The combination Jetter/Vactor is designated for replacement this fiscal year. This vehicle will be purchased through the Suburban Purchasing Cooperative Contract with Standard Equipment Company. The Purchasing Cooperative Program is a joint purchasing program sponsored by the South Suburban Mayors and Managers Association (SSMMA) and is a bulk purchasing power program that multiple agencies can participate in and use by creating higher sales volumes, thus pushing the per unit cost per item down. By purchasing through this program, local governments can save a percentage per purchase and reduce the administration expenses associated with performing a competitive bidding process on their own. The Cooperative develops the vehicle specifications, conducts the bid process, awards the contract, and establishes a contract base price. Local agencies then work directly with the awarded vendor for additional product enhancements and to purchase the equipment. The vehicle to be purchased is a 2015 Vactor 2100 Plus mounted on a new 2016 Freightliner 114SD tandem axle chassis with a 370 HP diesel engine. See attached proposal summary. The vehicle to be replaced is #604, which is a 2005 International. This piece of equipment is used daily to perform various sewer and water work. In particular, sewer jetting/cleaning, hydro excavating for water main and buffalo box replacement, and pot holing for utility location. The current unit is experiencing expensive maintenance and repair and nearing its useful life. This unit will be traded in as part of the purchase of this new unit. In May, it was valued at a trade in value of $55,000. This may not be the trade in value when finally purchased as this piece of equipment is still and will be in use until delivery of the new unit. Therefore, the final cost will be less. This vehicle will be purchased through the Vehicle Services Fund Public Works Capital Outlays where $400,000 has been budget for this vehicle.

16 Replace 2005 International #604 47,810 miles 7879 engine chassis hours Budgeted Purchase Cost + enhancements + License and Title $ 400,000 $ 373,175 Total $ 400,000 $ 373,175 RECOMMENDATION: Authorize the Village Manager to issue a purchase order in the amount of $373,175 dollars for the purchase of one 2015 Vactor 2100 Plus combination sewer cleaner through the Suburban Purchasing Cooperative. This purchase price will be reduced by the amount received for trade-in of the existing unit currently estimated at approximately $55,000. SCHEDULE FOR CONSIDERATION: This item will appear on the Agenda of the Rules meeting of July 13, 2015 for your discussion.

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21 MEMORANDUM VILLAGE OF PARK FOREST TO: FROM: John A. Ostenburg, Mayor Board of Trustees Lawrence G. Kerestes, Director of Community Development DATE: July 1, 2015 RE: CN Sound Mitigation/Home Improvement Program Phase 2, Eastgate Neighborhood One Year Extension BACKGROUND/DISCUSSION: On September 16, 2013, the Board of Trustees approved Resolution R creating a Phase 2 for CN Sound Mitigation/Home Improvement Program for the Eastgate Neighborhood. That action was in response to feedback from a recent Eastgate Neighborhood Meeting. The program mirrored the program which was adopted September 27, 2010 for properties West of Western Avenue with a tier system of reimbursement levels base on property distance from the CN rail tracks. The program for the Eastgate neighborhood includes 153 Properties totaling $519,100. The tier system is as follows: Amount Units Total Tier 1-Abutting Properties $ 7, $ 84, Tier 2-Properties within 250 feet $ 4, $ 261, Tier 3-Properties within 350 Feet $ 3, $ 96, Tier 4-Properties within 500 Feet $ 1, $ 78, Grand Total 153 $ 519, The range of improvements will continue to be the same as the current program. Sound insulation materials for the house to include: wall and ceiling insulations, windows, doors, exterior siding in addition to roofing and venting systems. In addition, noise abatement and/or visual mitigation materials, such as landscaping (including fences, berms, shrubs and trees) are acceptable uses. The Program was approved for a 2-year term for the program beginning January 1, 2014 through December 31, The new program was created to run concurrent with the existing program which also expires December 31, However, it is recommended that program for the Eastgate Properties be extend one more year until December 31, To date 18 properties have participated for a total reimbursement of $62,292 with a total value of $74,393. It should be noted that Village Staff is now preparing for a promotional reminder mailing for all property owners who still have not participated. SCHEDULE FOR CONSIDERATION: This item will appear at the Rules Meeting Agenda of July 13, 2015 for Board discussion.

22 Types of Sound Mitigation Improvements: Sound Walls and Fences Landscaping walls/knee Walls Landscaping Berms Trees Evergreens Shrubs/Bushes Siding Replacing with Insulation added Windows Replacement Windows Storm Windows Maintenance to Existing Windows Skylights Glass Block Windows Doors Replacing Prime Doors Replacing Storm/Screen Doors Weather Stripping Existing Doors Sidelights Insulation Walls Attics Vents Attic Vents Kitchen Exhaust Vents Through-Wall Exhaust Ducted Exhaust HVAC modifications Central Air Conditioning Through-Wall Heaters and Air Conditioners Return Air Whole-House Exhaust Fans Room Additions at Rear of House

23 RESOLUTION No. A RESOLUTION AUTHORIZING THE APPROVAL FOR A ONE YEAR EXTENSION FOR THE GENERAL HOME IMPROVEMENT REIMBURSEMENT PROGRAM FOR THE CANADIAN NATIONAL RAILROAD (CN) SOUND MITIGATION FOR PHASE 2 - EASTGATE NEIGHBORHOOD PROPERTIES DESIGNATED IN THIS RESOLTUTION WHEREAS, With the purchase of the EJ&E Railroad and associated Village-owned property by Canadian National Railroad (CN), the Village of Park Forest negotiated for residential noise mitigation funding as part of the finalized settlement package with the rail company; and WHEREAS, on September 13, 2013, Resolution Number R the Board of Trustees adopted a $519,100 in noise mitigation funding was designated for properties west of Western Avenue for a two year period until December 31, 2015; and WHEREAS, The Village has designed a General Home Improvement Reimbursement Program with the first priority being on sound mitigation improvements to benefit qualified property owners for properties east of Western Avenue as well; and WHEREAS, The range of improvements which can be considered are noise abatement and/or visual mitigation materials, such as landscaping (including fences, berms, shrubs and trees) is one categorical option for the program. Sound insulation materials for the house to include: wall and ceiling insulations, windows, doors, and exterior siding in addition to roofing and venting systems. Finally, other broad-based home improvements such as kitchen and bathroom remodeling, room additions, patios and garages; and WHEREAS, The Program is designed for reimbursements in a 4-tier system based on distance from the rail track. The 1 st Tier includes properties which directly abut the CN RR tracks and receive $7,000. The 2 nd Tier includes all other properties which are located within 250 feet of the CN rail tracks. These properties receive $4,500. The 3td Tier are for properties located within 350 feet of the CN rail tracks. These properties receive $3,100. The 4 th Tier are for properties located roughly within 500 feet of the CN rail. These properties receive $1,500. The total participation by all 153 properties would be $519,100 as referenced in the following table: Amount Units Total Tier 1 $7, $84, Tier 2 $4, $261, Tier 3 $3, $96, Tier 4 $1, $78, Grand Total 153 $519, Eligible properties were delineated as follows: Address Amount Tier 1 Apache Street 8, 10, 12, 14, 16, 18, 20, 22, 24, 26, $7, Tier 2 Algonquin Street 112, 114, 116, 118, 120, 122, 124, 126, 128, $4,500.00

24 Tier 3 Tier 4 and 130, 132, 134, 136, 138, 142, 144, 148, 150, , 156 Allegheny Street 234, 236, 238, 240, 242, 244, 246, 248, 250, 252, 254, 256, 258, 260, 262, 264, 266, 268, 270, 272, 274, 276, 278, 280, 282, 284 Apache Street 4, 5, 6, 7, 9, 11, 13, 15, 17, 32, 34 Algonquin Street 108, 110, 115, 117, 119, 121, 123, 125, 127, 129, 131, 133, 135, 137, 139, 143, 145, 147, 158, 160 Allegheny Street 230, 232, 292 Allegheny Court 4, 6, 8 Apache Street 2, 3, 19,21,36 $3, Algonquin Street 105, 106, 107, 109, 111, 113, 149, 151, 155, 157, 159, 161 Allegheny Street 222, 224, 226, 227, 228, 229, 231, 233, 235, 237, 239, 241, 243, 245, 247, 249, 251, 253, 255, 261, 263, 265, 267, 269, 271, 273, 275, 277, 279, 281, 294, 296 Allegheny Court 7 Antioch Street 5, 6 Apache Street 23, 25, 38, 40, 42 $1, WHEREAS, The Program was approved for a 2-year period until December 31, 2015 and is being proposed to extend that program one more year until December 31, 2016; and NOW, THEREFORE, BE IT RESOLVED that the Mayor and Board of Trustees hereby approve the General Home Improvement Reimbursement Program to be in effect from January 1, 2016 through December 31, Adopted this day of July, APPROVED Mayor ATTEST: Village Clerk