Town of Hadley Select Board Meeting Minutes October 14, 2015 Hadley Town Hall Room 203 7:00 PM

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1 Pursuant to notice duly filed with the Town Clerk, a meeting of the Select Board was held at 7:00 pm in the Hadley Town Hall, Room 203. Present were: Guilford Mooring, Chair; Joyce Chunglo, Clerk; Molly Keegan; and Gerald Devine. Absent: John Waskiewicz Also Present: David Nixon, Town Administrator; Bill Dwyer, Planning Board; Stuart Beckley; and Hawley Road residents. Consent Agenda: Minutes September 30, 2015 Warrants 18, 18A, 18S, 31 Bay State Municipal Accounting Contract Vote to sign contract already awarded Motion to approve: Devine Second: Chunglo Vote: Old Business: 1. Formal Vote to Layout Laurel Drive and Hawley Road in preparation for town meeting vote to be accepted as public ways. Mr. Nixon stated that last Thursday was the site visit for both Laurel Drive and Hawley Road. The current question lingering at this time is about the ownership of Hawley Road. Mr. Robert s is now saying that he does not own the road. The Town has two options at this time. The first is to pay for a title search and the second is to take the road by imminent domain. The City of Northampton has taken ownership of 20+ roads by imminent domain and Mr. Nixon spoke to them regarding this. Mooring feels it would be best to do a title search now. He feels it would be a quick search and something Counsel would recommend the Town do. Residents of Hawley Road raise concerns that this would make them miss another Town Meeting. Mooring understand their concerns but says the ownership concern has been raised by the Board multiple times and the Board has been told conflicting things. Mooring says he will leave this decision up to Counsel. However, he feels it could be completed in time for Special Town Meeting. Keegan states the Board will vote to tonight whether or not to layout the roads and then will take direction from Counsel on how to proceed. Board agrees that they will defer to Counsel s recommendation. Motion to accept the layout of Laurel Drive whereas the boundaries of the layout of Laurel Drive are shown on a plan entitled Plan for the Subdivision of Land in Hadley, Mass. Belonging to Edward Berestka dated January 1976, recorded in the Hampshire County Registry of Deeds in Plan Book 101, Page 1, and as shown on a plan entitled Plan of Land in Hadley, Mass Owned by Edward Berestka Et Ux Showing Proposed Road and Eight Lots dated April 1968, recorded in the Hampshire County Registry of Deeds in Plan Book 73, Page 118, which plan was referred to the Planning Board and which plan is hereby adopted as a part of this order, and all land lying within the layout of the Laurel Drive is hereby laid out as a public way and motion to accept Hawley Road with Counsel s recommendation whereas the boundary of the layout of Hawley Road are shown non a plan entitled, Hawley Road, Definitive Plan for the Subdivision of Land in Hadley, Massachusetts prepared by A.A. Solander, Engineer, South Hadley, Mass., dated March 2, 1970 and recorded in the Hampshire County Registry of Deeds in Plan Book 75, Page 118, which plan was referred to the Planning Board and which plan is hereby adopted as a part of this order, and all land lying within the layout of Hawley Road is hereby laid out as a public way: Keegan Second: ChungloVote:

2 The Hawley Road residents also raised some concerns about the condition of the road at this time and would like to request some patching of potholes before winter. At this time, the Town is unable to dispel funds for any patching since this is a private road. If this road is accepted as a public way at Town Meeting, then we the Town can revisit this issue. Old Business #2: Special Town Meeting: Division of Motions Article Summary Responsibility Majority 1 FY2015 Shortfall Nixon 2 FY2016 Adjustment Nixon 2/3 3 HPAT Funding Mooring Requirement 4 Capital Stabilization Devine 2/3 Deposit 5 Capital Stabilization Devine 2/3 Expenses 6 Route 9 Water Lines Keegan 2/3 7 Laurana Lane Sewer Keegan Reimbursement 8 Hopkins Academy Chunglo Insurance Proceeds 9 Laurel Drive Chunglo Acceptance 10 Hawley Road Keegan Acceptance 11 Park and Recreation Mooring Revolving Fund 12 Sale of Zatyrka Park Park and Recreation 2/3 13 Park and Recreation Park and Recreation 2/3 Stabilization Fund 14 Zatyrka Park Appraisal Park and Recreation 2/3 15 Russell School Devine 2/3 Stabilization Fund Repurposing 16 CPA Library CPA and Library Sidewalk 17 Planning Board Zoning Planning Board 2/3 #1 18 Planning Board Zoning #2 Planning Board 2/3 Motion to accept as stated above: Keegan Second: Devine Vote:

3 Mr. Nixon states that changes have been made to some of these article that will be explained to voters in the motions made during Special Town Meeting. Old Business #3: RFP North Hadley Village Hall: Review of draft bid documents and historical restrictions requirements in preparation for issuance of RFP as per MGL Chapter 30B. Mr. Nixon states that although we have the draft RFP, since it was written about a year ago, things needs to be tightened up to reflect the passage of time and the inclusion of the newly received historic restrictions. Decisions still need to be made on the following: 1. Minimum Sale Price: By law, the Town needs to list a minimum sale price of either the assessed value or the appraised value. The Town may accept a lower price than the minimum but a notice has to be posted in the Central Registrar explaining why the Town was willing to accept a lower price. 2. What s to be sold: Some have suggested that the property to the north of the hall be separated and retained by the Town. Are there any contents of the building that we are not willing to sell or are ready to sell? 3. Timing: Given that we have fire equipment and Park and Recreation currently in the building and we have not identified swing space for programs and equipment, when does the Board want to receive proposals and when will the new owner take occupancy? These preferences can be incorporated into the evaluation criteria for the proposals and can be taken into consideration when identifying a buyer. The Municipal Building Committee came up with evaluation criteria for bids received on this property. The most advantageous sale would be to someone who just wants the building. Devine would like to take this time to state that there are people interested in purchasing this property. The draft RFP is available for anyone who would like a copy. This is only a proposal, so it is not set wholly on price and MGL does not require a deposit. Keegan feels the Town should require a deposit of $2500 in good faith. The Rule for Award will need to be rewritten since it will not be based on solely on the highest bid. Mr. Nixon will rewrite this proposal to reflect the Municipal Building Committee s evaluation criteria and any other updates it requires. Old Business #4: Sealer of Weights and Measures: Review and action on a possible inter-governmental agreement. Mr. Nixon has heard back from the State and although they would be willing to provide this service to the Town, they are unable to at this time due to lack of staffing. Northampton is the only option available at this time and if we sign, we can reassess at the end of the fiscal year. Motion to sign agreement with Northampton: Devine Second: Keegan Vote:

4 Old Business #5: Administrator Goals and Objectives: Review and action by the Board. Mr. Nixon recommends signing this form tonight. Mooring also recommends the Board approve this piece and bring back evaluation form to go over at the next meeting per some concerns Devine brought up. Motion to accept: Chunglo Second: Keegan Vote: New Business #1: Letter of Support for Charter/Time Warner Merger. Discussion by Board. Charter Communications proposed to merge with Time Warner. They ask for a letter of support. Mr. Nixon recommends drawing a line between international acquisitions and feels the Town should not write a letter. Board agrees. New Business #2: Select Board Meeting Calendar October 22, 2015 October 22, 2015 November 4, 2015 November 18, 2015 Meeting with HCOG and signing DPW Roof Contracts 6:00 PM Special Town Meeting Tax Classification Hearing, Community Development Block Grant application, SWOT Analysis 6:00 PM FY2017 Budget discussion and School SWOTs New Business #3: Massachusetts Municipal Association Annual Meeting. Registration and designation of business meeting representatives for the purpose of voting. Both Keegan and Devine would like to attend the meeting. Devine will be designated the Town s representative for voting purposes since Keegan attended as such last year. Announcements: The Kestrel Land Trust 5K for Farmland and Farmer s Market will be held on Sunday, October 18 th this year. Please call with any questions. The North Hadley Sugar Shack Pumpkin Festival is October 17 th from 11 4 pm. Great event, with a fun tractor parade. Executive Session: 8:07 pm: Motion to move to Executive Session to discuss strategy with respect to litigation if an open meeting may have a detrimental effect on the litigation position of the public body and the chair so declares; - - Planning Board 4

5 Chair Mooring stated, As Chair of the Hadley Select Board I state that the Board has moved and seconded to enter into Executive Session and I state that the discussion of the matter in open session would have an adverse effect on the town of Hadley. Roll Call Vote: Devine Yes; Mooring Yes; Chunglo Yes; and Keegan - Yes Meeting Adjourned at 9:05 pm. Respectfully submitted, Bridget S. Rodrigue - Administrative Assistant 5