CITY of NOVI CITY COUNCIL
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1 CITY of NOVI CITY COUNCIL Agenda Item F November 8, 2010 cityofnovi.org SUBJECT: Approval of Traffic Control Device Agreement with the Road Commission for Oakland County for the modernization of the existing traffic signal at Grand River Avenue and Meadowbrook Road following completion of the Grand River Avenue Rehabilitation project (Novi Road to Haggerty Road) in SUBMITTING DEPARTMENT: Department of Public Services, Engineering Division (l CITY MANAGER APPROVAL: BACKGROUND INFORMATIOP~ I / (., The Road Commission for Oakland County (RCOC) has provided an Agreement for Traffic Control Device for the modernization of the existing traffic signal at Grand River Avenue and Meadowbrook Road. Modernization includes the complete reconstruction and replacement of the existing equipment. The new installation includes decorative mast arms for the new signals to replace the existing diagonal span wire, Americans with Disabilities Act (ADA) improvements (countdown pedestrian signals and sidewalk ramp upgrades), new controller for the coordination of the signal with RCOC's network, and installation of lower energy use LED lamps. The signal was originally installed under a 1978 agreement [attached]. The work is proposed to occur in conjunction with the Grand River Avenue rehabilitation project [Novi Road to Haggerty Road) that is funded for The total cost of the signal project is approximately $160,000, of which $40,000 is attributable to the inclusion of the mast arms. Because the signal installation is not part of the federal funding for the road project, RCOC will not share in the cost of the mast arm installation. Therefore the cost allocation for the installation recognizes a split of the $120,000 of a span wire installation, and a full allocation of the $40,000 mast arm cost to Novi. The agreement reflects that $100,000 [67.5% of the total project cost] would be paid by Novi and $60,000 [37.5% of the project cost] would be paid by RCOC. The annual maintenance of the signal is shared equally between RCOC and the City of Novi. which is consistent with the 1978 agreement and current pradice [50% of the roads at intersection are under Novi's jurisdiction, therefore Novi shares 50% of the cost). This is a standard agreement from RCOC that has been reviewed by the Engineering Division and approval is recommended. Construction is scheduled in 2012 as part of the Grand River Avenue Rehabilitation project (Novi Road to Haggerty Road).
2 RECOMMENDED ACTION: Approval of Traffic Control Device Agreement with the Road Commission for Oakland County for the modernization of the existing traffic signal at Grand River Avenue and Meadowbrook Road following completion of the Grand River Avenue Rehabilitation project (Novi Road to Haggerty Road) in 2012., 2 y N, 2 Y N I Mayor Landry Mayor Pro Tem Gatt Council Member Crawford Council Member Fischer Council Member Margolis Council Member Mutch Council Member Staudt
3 STATE OF MICHIGAN BOARD OF COUNTY ROAD COMMISSIONERS OAKLAND COUNTY AGREEMENT FOR TRAFFIC CONTROL DEVICE Type of Work: Traffic Signal Modernization Location: Grand River Avenue and Meadowbrook Road Signal No: 481 Effective: Under authority of state law and by virtue of resolution formally adopted by their respective governing bodies, the under-signed hereby agree to participate in the cost of installation, maintenance and operation of the above traffic control device on the basis of the following division of costs. (Title to equipment shall remain with the purchasing agency, unless purchased for roads not under the jurisdiction of the Board of County Road Commissioner.) The proportionate share of all costs are to be billed monthly. This agreement is terminable on thirty days written notice by any party. DIVISION OF COSTS AGENCY MODERNIZATION MAINTENANCE Percent Estimated Cost Percent RCOC 3i/ 2 % $ 60, % City of Novi 6i/ 2 % $ 100, % Total 100 % $ 160, % It is further agreed that the agency responsible for payment of energy billings and/or leased line interconnection billings included in maintenance costs, shall be the ROAD COMMISSION FOR OAKLAND COUNTY. It is further agreed that the agency responsible for making original and replacement installations and performing maintenance shall be the ROAD COMMISSION FOR OAKLAND COUNTY. "In the event the traffic control device referred to in this agreement is located on a road or street that is not under the jurisdiction of the Road Commission for Oakland County, the authority having the jurisdiction over the road or street hereby agrees to save harmless, indemnify, represent, and defend the Road Commission for Oakland County from any and all claims, demands, or suits arising out of or relating to the installation, maintenance and operation of the traffic control device which is the subject matter of this agreement." "In the event the traffic control device referred to in this agreement is located on a road or street that is under the jurisdiction of the Road Commission for Oakland County and by virtue of this agreement will be maintained by an agency other than the Road Commission for Oakland County, then and in that event the said agency hereby acknowledges that it is undertaking the Road Commission for Oakland County's duty to maintain the said traffic control device and further agrees to provide insurance coverage protecting the Road Commission for Oakland County." ROAD COMMISSION FOR OAKLAND COUNTY CITY OF NOVI By~----::::c-,---- Gary Piotrowicz DIRECTOR OF TRAFFIC-SAFETY Tille of Authorized Official By Tille of Authorized Official *Certified copy of resolution must be submitted with this form for new installations.
4 OAI<LAND COUNTY 2420 PONTIAC LAKE ROAD PONTIAC. MICHIGAN Type of Work Location Traffic Signal and Advance Flasher Installation Grand River at Meadowbrook ~j1~g! Signal Agreement No.-'---=- ~ City ~ Novi Effective 'kunder authority of state law and by virtue of resolutions formally adopted by their respective governing bodies, the undersigned hereby agree to participate in the cost of installation, maintenance and operation of the above traffic control device on the basis of the following division of costs. (Title to equipment shall remain with the purchasing agency, unless purchased )'01' roads not under the jurisdiction of the Board of County Road Commissioners.) The proportionate share of all costs are to be billed monthly. This agreement is terminable on thirty days written notice by any party. AGENCY DIVISION Of COS' INSTALLATION MAINTENANCE Per Cent Estimated Cost Per Cent ~ Oakland Cbunty Road Commission 100 % $ % City of Novi % 50 % Village.~ % % % % Total 100 % $ % It is further agreed that the agency responsible for payment of energy billings and/or leased line interconnection billings included in maintenance costs, shall be the ~ c~1 Y Oakland County Road Commission D City, Village, or Township of- (Check one) It is further agreed that the agency responsible for making original and replacement installations and performing maintenance shall be the ~ ~ Oakland County Road Commission (Check one) D City, Village, or Township of. "In the event the traffic control device referred to in this agreement is located on a road or street that is not under the jurisdiction of the Oakland County Road Commission, the authority having jurisdiction over the road or street hereby agrees to protect, defend and save harmless the Oakland County Road Commission from any and all claims, demands or suits arising out of the undertakings of the Oakland County Road Commission by virtue of this agreement." "In the event the traffic control device referred to in this agreement is located on a road or street that is under the jurisdiction of the Oakland County Road Commission and by virtue of this agreement will be maintained by an agency other than the Oakland County Road Commission, then and in that event the said agency hereby acknowledges that it is undertaking the Oakland County Road Commission's duty to maintain the said traffic control device and further agrees to provide insurance coverage protecting the Oakland County Road Commission." APPROVED, )akland County Road Commissio /~-:J (Counly) (Tille of Authorized OfficioI) /'I L-/7.- /' ~~ati,/"-~"// I.; '2.' / -"'" V' v,-/. r.;- L // By. >I-Z~'A-~ 'I ;;/y ~~?0cz,e-L--- O'Ounty Highway Engineer ---&' City of Novi (Locol Agency) (Locol Agency) By. (Tille of AUlhorized Offici.I) "" r,",~i;':......j... ~~... " ""... 1".;""'"' ry'ilid h~ cllhry\ittprl \Alith ~hj<;. forrn for new installations.
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RANDY AULER, DIRECTOR OF PARKS, RECREATIY'0, AND CULTURAL SERVICES ~L FROM: NANCY COWAN, SUPERINTENDENT OF RECREATION r SUBJECT:
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