AGENDA WEDNESDAY, JUNE 14, 2017

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1 951 Martin Luther King Boulevard, Kissimmee, FL Thomas White Vice Chair Clarence L. Thacker Secretary LeRue Skip Stellfox Supervisor #6 Wendell McKinnon Supervisor #1 John A. Lambert Supervisor #4 Brian L. Wheeler Executive Director Michael W. Sweeney Deputy Executive Director Mark G. Lawson General Counsel Nilsa C. Díaz Executive Assistant 1. Meeting called to order AGENDA WEDNESDAY, JUNE 14, A. Moment of Silent Reflection B. Pledge of Allegiance 3. Approval of the Agenda 4. Awards and Presentations 5. Public Hearing 6. Hear the Audience 7. Consent Agenda The Consent Agenda is a technique designed to expedite handling of routine and miscellaneous business of the Board of Supervisors. The Board of Supervisors in one motion may adopt the entire Agenda. The motion for adoption is non-debatable and must receive unanimous approval. By request of any individual member, any item may be removed from the Consent Agenda and placed upon the Regular Agenda for debate. 7A. REQUEST APPROVAL OF THE TWA BOARD OF SUPERVISORS MEETING MINUTES OF MAY 24, 2017 (DIAZ) 7B. REQUEST APPROVAL OF SPONSORSHIP FOR OSCEOLA ARTS LIP SYNC BATTLE FUNDRAISER (COX) 7C. REQUEST APPROVAL OF ADDITIONAL CONTINGENCY FUNDS FOR THE OAK STREET WIDENING PROJECT (MATOS) 7D. REQUEST APPROVAL OF CONSTRUCTION CONTRACT AWARD (IFB-17-0XX) FOR THE POTABLE SERVICE LINE REPLACEMENT PROJECT 2017 (NOYES) 7E. REQUEST APPROVAL OF AMENDMENT #3 WITH CONCRETE CONSERVATION, INC. FOR WET WELL COATINGS FOR MULTIPLE LIFT STATIONS (IFB ) (HOLMES)

2 7F. REQUEST APPROVAL TO PURCHASE ONE 2018 INTERNATIONAL MODEL 4300 UTILITY TRUCK CAB & CHASSIS WITH REMOUNT OF UTILITY BODY & CRANE (IFB ) (HOLMES) 7G. REQUEST APPROVAL TO PURCHASE TWO PORTABLE BYPASS PUMPS (IFB ) (HOLMES) 7H. REQUEST APPROVAL OF SPONSORSHIP FOR THE FLORIDA SECTION AMERICAN WATERWORKS ASSOCIATION - WATER FOR PEOPLE SPONSORSHIP (COX) 7-I. REQUEST APPROVAL OF THE AWARD OF CONTRACT TO POSPIECH CONTRACTING, INC. FOR THE MARYDIA SANITARY SEWER EXTENSION PROJECT (MATOS) 7J. REQUEST APPROVAL OF AN EASEMENT GRANT TO DUKE ENERGY FOR AN ELECTRICAL SERVICE TO SUPPORT THE NEW FACILITIES AT CYPRESS WEST WATER RECLAMATION (BEATTY) 8. Informational Presentations: 8A. UPDATE ON SEWER SYSTEM FAILURES IN ZONE 4 (POINCIANA) (BASHAM) 9. Unfinished Business 10. New Business 11. Staff Report: 11A. MONTHLY FINANCIAL REPORT FOR APRIL 2017 (FIGUEROA) 11B. INFORMATION TECHNOLOGY REPORT ON EVOLUTION OF COMPUTER SYSTEM TO HYPER-CONVERGENCE REPORT ON DATA CENTER HISTORY (WHEELER)

3 Board of Supervisors Regular Meeting Minutes Wednesday, May 24, 2017 Present: Vice Chairman Tom White Supervisor Wendell McKinnon Supervisor John Lambert Supervisor Skip Stellfox General Counsel Mark Lawson Executive Director Brian L Wheeler Deputy Executive Director Mike Sweeney Executive Assistant Nilsa C Diaz Absent: Secretary Clarence Thacker, Osceola County Commissioner Peggy Choudhry, Polk County Commissioner Todd Dantzler, Kissimmee City Commissioner Wanda Rentas 1. Meeting called to order by: Vice Chairman Tom White Time: 5:00 PM 2. After a Moment of Silent Reflection, Supervisor Lambert led the audience in the Pledge of Allegiance. 3. Approval of Agenda: Deputy Executive Director Mike Sweeney added Item 10A. APPROVAL OF CONSTRUCTION CONTRACT AWARD (IFB ) FOR THE DHARMA CIRCLE AND NIRVANA PARKWAY EMERGENCY SEWER MANHOLE AND GRAVITY SEWER MAINS REPLACEMENT to the Agenda- Supervisor Wendell McKinnon moved for approval of the amended Agenda and Supervisor John Lambert seconded the motion. Motion passed 4 to Awards and Presentations: None 5. Public Hearing: None 6. Hear the Audience: No one came forth to address the Board. 7. Consent Agenda: Supervisor Wendell McKinnon moved for approval of the Consent Agenda and Supervisor John Lambert seconded the motion. Motion passed 4 to 0. 7A. REQUEST APPROVAL OF THE AGREEMENTS WITH CHAPCO FENCE, LLC AS THE PRIMARY CONTRACTOR, AND WITH STERLING ENTERPRISES, LLC AS THE SECONDARY CONTRACTOR FOR THE SUPPLY & INSTALLATION OF FENCING & GATES (IFB ) (HOLMES) 7B. REQUEST APPROVAL TO PURCHASE TWO 2018 SERVICE TRUCKS WITH LIFT GATES (IFB ) (HOLMES)

4 Board of Supervisors Regular Meeting Minutes Wednesday, May 24, C. REQUEST APPROVAL OF THE MEETING MINUTES FOR THE TWA BOARD OF SUPERVISOR REGULAR MEETING OF MAY 10, D. REQUEST APPROVAL OF THE MAY ASSET DISPOSAL (HOLMES) 7E. REQUEST APPROVAL OF THE CONSENT TO ENCROACHMENT AGREEMENT WITH SABAL TRAIL TRANSMISSION, LLC (SIKORA) 8. Informational Presentations: None 9. Unfinished Business: 9A. IMPROVED SPONSORSHIP APPLICATION AND REVIEW PROCESS (SWEENEY) Deputy Executive Director Mike Sweeney briefed the Board of Supervisors on proposed modifications to the Authority s sponsorship program. He reported that he and Supervisor Lambert have worked together to revise the sponsorship program. The proposed revisions do not change the two areas covered by the program; public and corporate sponsorships. Supervisor Lambert stated that an objective of the revision to the program is to get those seeking a significant sponsorship amount to make their request during the budget process. There would be two periods during the fiscal year when smaller sponsorship requests less than $1,000 for events that would occur during the request period would be considered. The proposed revisions provide more structure to the sponsorship application and approval process. Vice Chairman White expressed support for the proposed revisions. Supervisor Lambert stated that having the sponsorship process completed in a timely manner would provide the opportunity for the Authority to get more exposure through the event and organization s social media. There was discussion of having those receiving sponsorships either making presentations or providing the Board information on their organization and programs. As part of the presentation, examples of the proposed application forms were presented. The Board expressed support for the proposed revisions and thanked Supervisor Lambert and Deputy Executive Director Sweeney for the work. 10. New Business: 10A. APPROVAL OF CONSTRUCTION CONTRACT AWARD (IFB ) FOR THE DHARMA CIRCLE AND NIRVANA PARKWAY EMERGENCY SEWER MANHOLE AND GRAVITY SEWER MAINS REPLACEMENT (NEWELL) Deputy Executive Director Sweeney explained that a significant depression had formed over a manhole and gravity sewer lines located at the intersection of Dharma Circle and Nirvana Parkway. Investigation of the depression indicates that the manhole and some of the sewer lines need to be replaced. The manhole and sewer lines are 27 feet deep

5 Board of Supervisors Regular Meeting Minutes Wednesday, May 24, 2017 and repair needs to proceed as an emergency repair. The repair Four bids were received from continuing contractors with Foshee Construction being the lowest bid at $763,220; with a 5% contingency for a total budget of $801, 381. Supervisor Skip Stellfox moved for approval of the construction contract award (IFB ) for the Dharma Circle and Nirvana Parkway emergency sewer manhole and gravity sewer mains replacement and Supervisor John Lambert seconded the motion. Motion passed 4 to Staff Reports: 11A. SCHEDULING OF SPECIAL BOARD MEETING AND BOARD WORKSHOPS (WHEELER) - Executive Director Wheeler polled the Board to establish a date for the Capital Budget Workshop. After discussion, there was consensus from the Supervisors present that the workshop would be tentatively scheduled for Thursday July 6 th beginning at 1PM. Executive Director Wheeler then polled the Board to establish a date for a special meeting/workshop to discuss and act on the agreements for the Taylor Creek Reservoir/St. Johns River Alternative Water Supply (AWS) project. The project mediation and associated settlement/project agreements are nearing completion and should be ready for submission to the Board in July. After discussion there was consensus by the Board to tentatively have the meeting on the Taylor Creek/St. Johns River AWS to coincide with the regular meeting date of July 26 th. The staff would work to manage the agenda for the meeting to have a Consent Agenda and the Taylor Creek Reservoir/St. Johns River AWS project as the only discussion item. Executive Director Wheeler recommended that the Board engage in updating the Authority s strategic plan. He proposed that they initiate the effort with a meeting to be scheduled in late summer or early fall. No date was set for the meeting. 11B. ENGINEERING SERVICES SIGNIFICANT PROJECTS REVIEW (PELHAM) Director of Engineering, Robert Pelham, gave a brief summarizing several of the significant Engineering Services projects in design or construction. Mr. Pelham fielded questions from the Board. 12. Board Attorney: General Counsel Lawson reported that the agreement with Osceola County for the financing of the reverse osmosis water system and the acid waste neutralization system for the BRIDG building is 99% done The University of Central Florida Trustees approved the lease of the building from Osceola County. The lease incorporates much of the requirements from the agreement with the County. Mr. Lawson informed the Board that the Authority would be filing a lien against Heritage Inn which service had been terminated for non-payment. The lien filing will be complicated by the conversion of the hotel rooms into condominium units with individual ownership. 13. Board Officials:

6 Board of Supervisors Regular Meeting Minutes Wednesday, May 24, Adjournment: There being no further business to come before the Board, Vice Chairman White adjourned the meeting at 6:08 PM. Approved: Tom E. White, Vice Chair Attest: Board Secretary ncd

7 Board Meeting Date: 6/14/2017 Category: Consent Agenda Agenda Item: 7B Department: Public Information Office Attachments: Sponsorship Levels Lip Sync Battle for Osceola Arts Title: APPROVAL OF SPONSORSHIP FOR OSCEOLA ARTS LIP SYNC BATTLE FUNDRAISER Summary: On August 11, 2017 community leaders will come together to help raise funds for Osceola Arts in a fun filled evening that features a Lip Sync Battle. This year the request is for a Table Sponsor at the $1, level which includes 1 table (8) seats at Lip Sync Battle with Corporate name displayed. This sponsorship amount is equal to a similar event held last year. Total Costs: $1, Recommended Action: Approval of $1, Initials: MRC

8 Lip Sync Battle A U G U S T 1 1, P M G A Y L O R D P A L M S J O I N U S A S W E T R A V E L T H R O U G H T H E D E C A D E S, S H A R E L A U G H S, A N D R A I S E F U N D S T O E X P A N D A R T S P R O G R A M S T H R O U G H O U T O S C E O L A C O U N T Y $10,000 Title Sponsor 2 premium tables (16 seats) at event with Corporate name displayed Premium recognition as Title Sponsor on all advertising, sponsor web link on OsceolaArts.org and recognition in the event program Special recognition the night of the event $500 Battle Bucks $5,000 Presenting Sponsor 1 premium table (8 seats) at event with Corporate name displayed Sponsorship Recognition as Presenting Sponsor on all advertising, sponsor web link on OsceolaArts.org and recognition in the event program Special recognition the night of the event $250 Battle Bucks $2,000 Premium Table Sponsor 1 Premium table (8 seats) at event with Corporate name displayed $1,000 Table Sponsor 1 table (8 seats) at event with Corporate name displayed CONTACT BRI STEFEK AT BRIANNE@OSCEOLAARTS.ORG OR TO PARTICIPATE

9 Board Meeting Date: 6/14/2017 Category: Consent Agenda Agenda Item: 7C Department: Engineering Services Attachments: Vicinity Map Title: APPROVAL OF ADDITIONAL CONTINGENCY FUNDS FOR THE OAK STREET WIDENING PROJECT Summary: The City of Kissimmee is constructing the roadway widening of Oak Street from west of Robinson Street to U.S TWA is constructing utility improvements in conjunction with the City s roadway project. The utility work consists of the replacement of approximately 750 feet of existing 8-inch and 12-inch sanitary sewer mains along with associated manholes and services; the relocation of approximately 1,700 lineal feet of existing 8-inch and 6-inch water mains; the replacement of approximately 3,400 feet of 14-inch force main with 20-inch force main; and the extension of approximately 6,200 feet of 12-inch reuse main. The Board approved awarding the contract to Jr. Davis Construction Company, Inc. on March 25, 2015 in the amount of $2,636, plus a 10% contingency of $263, The project has a total of 6 approved change orders totaling $342, ($259, approved by the Board), which exceeds the original Board approved contingency amount by $79, Below is a summary of the change orders approved to date: Change Order No. Amount Cause of Change Order Unforeseen (U) & Contract Addition (CA) Amounts $17, (U) 1 Staff Approved $17, Unforeseen conditions 2 $84, Contract addition / $50, (U) Board Approved Unforeseen $33, (CA) conditions 3 $1, Unforeseen $1, (U) Staff Approved conditions 4 $174, Contract addition $174, Board Approved (CA) 5 $16, Contract addition $16, (CA)

10 Board Meeting Date: 6/14/2017 Category: Consent Agenda Agenda Item: 7C Staff Approved 6 Staff Approved $47, Contract addition / Unforeseen conditions $39, (U) $8, (CA) The unforeseen conditions for the change orders listed above totaled $108, and consisted of differing pipe sizes and materials from those shown on the construction plans; the discovery of unrestrained water mains; discovery of abandoned-in-place water mains and an air release valve vault; and bid quantity adjustments for Phase 1 of the project. The balance of the change orders are related to scope additions. The scope of the original construction bid project has been increased by adding the extension of approximately 900 feet of 8 water main to eliminate a dead end; the extension of 65 feet of 6 water main stub out to eliminate a dead end in the future; the connection of an existing 8 water main to a newly relocated 8 water main; the connection of an existing 6 force main to the new 20 force main; add protective liners to two existing manholes; and add concrete protective collars around 4 existing manholes to the project. The costs for these additions total $233, and are included in Change Orders 2, 4, 5, and 6. Engineering Services design protocols emphasize identifying and locating underground features to minimize unforeseen conditions and associated change orders by requiring Level A survey, which consists of ground penetrating radar and subsurface utility explorations (SUE). However, the use of Level A survey will not result in 100% capture of all unforeseen conditions. For example, the Level A survey for this project was limited to the proposed water, reuse, and force main routes and specific areas where conflicts between existing utilities and roadway improvements were anticipated. The width of each pipe route surveyed with ground penetrating radar was 10 to 15 feet wide. The existence of abandoned utilities, such as the abandoned water main and air release valve vault mentioned above, were not discovered since they were outside of the surveyed routes of the TWA utility relocation work but conflicted with the City s proposed work. In addition, SUE s (or exploratory holes), are performed based on the Level A survey to collect information on the pipe size, material, and horizontal and vertical locations of an existing pressure pipe, in this case water main and force main. However, SUE s cannot reveal changes in pipe conditions (i.e., pipe material changes; type of pipe joint existing; if pipe joint is restrained; changes in pipe elevation and location; etc.) between

11 Board Meeting Date: 6/14/2017 Category: Consent Agenda Agenda Item: 7C SUE excavations. These unforeseen changes in a pipe condition can result in conflicts and change orders. Engineering Services staff has met to discuss improvements to the design process by adding new steps in locating and identifying existing utilities with the purpose of reducing unforeseen conditions. Some of the changes to the design process include: 1. Investigation of existing utilities currently incomplete or unclear on GIS within a future project area. 2. Perform Level A survey along proposed storm water pipe routes to ensure existing water, reclaimed and/or sewer utilities are not in conflict with the proposed storm pipe. 3. Require the surveyor to open storm manholes during the survey and design phase to confirm if any water, reclaimed and/or sewer mains pass through existing storm structures. 4. Discuss survey results with Field Services and interview personnel to confirm pipe size and material. The project is approximately 75% complete and staff is aware of one additional change order at this time, the discovery of a lead joint water main crossing the project. The water main is not in conflict with the planned construction, but should be replaced to reduce lead joint water main pipe in the distribution system. The approximate cost of the replacement will be $11, Staff is requesting an additional contingency of $75, in the event any other unforeseen conditions are discovered during the remainder of the project. The contingency will be funded by excess available capital budget funds. Total Costs: $75, Recommended Action: Staff recommends approval of additional contingency for the Oak Street Widening project. Initials: EM

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13 Board Meeting Date: 6/14/2017 Category: Consent Agenda Agenda Item: 7D Department: Engineering Services Attachments: Location Map Title: APPROVAL OF CONSTRUCTION CONTRACT AWARD (IFB ) FOR THE POTABLE SERVICE LINE REPLACEMENT PROJECT Summary: The Board is requested to approve award of the Potable Service Line Replacement Project contract to the lowest responsive and responsible bidder, Cathcart Construction Company, a TWA continuing contractor, in the amount of $518,475. This project will replace approximately 318 potable service lines in the Lake Villa Way Townhouse (in BVL) and Lindfields 4 & 5 (west of I-4) subdivisions. The service lines in these subdivisions were installed in the 1990's using polybutylene tubing. It is characteristic of this material to age prematurely becoming brittle and splitting resulting in water loss and potential damage to the surrounding areas. Over 40 leaks have been repaired by Field Services in the project area over the last two years. Asset Management is working with Field Services to programmatically identify and address the most problematic areas. Lake Villa Way and Lindfields 4 & 5 were identified by Field Services personnel and validated by work order history. Additionally, the Lake Villa Way Townhouse community is planning to resurface their private roads and has requested that TWA address the high-rate of water leaks prior to this performing this work. The project was bid to TWA s nine continuing contractors. The bid opening was held on June 2nd. Two bids were received and are summarized below: Bidder Total Base Bid Cathcart Construction Company $518,475 Schuller Contractors Incorporated $700,050 The Procurement and Engineering Departments have reviewed the bids for accuracy and recommend award to the lowest responsive bidder, Cathcart Construction Company. The work will be funded through transferred budgeted funds and budgeted water service replacement funds.

14 Board Meeting Date: 6/14/2017 Category: Consent Agenda Agenda Item: 7D Total Costs: Construction cost award $518,475; a 5% contingency in the amount of $25,924 is requested for a total budget of $544,399. Recommended Action: Staff recommends approval of the contract award for the Potable Service Line Replacement Project (IFB ) to Cathcart Construction Company for $518,475 and a construction contingency of $25,924. Initials: tan

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17 Board Meeting Date: 6/14/2017 Category: Consent Agenda Agenda Item: 7E Department: Procurement Services Attachments: Amendment #3 with Concrete Conservation, Inc. Title: APPROVAL OF AMENDMENT #3 WITH CONCRETE CONSERVATION, INC. FOR WET WELL COATINGS FOR MULTIPLE LIFT STATIONS (IFB ) Summary: This contract provides for a cost per square foot to coat wet wells as part of TWA s inhouse lift station rehabilitation and replacement program. The lift station rehab work includes coating of the concrete wet well structure to prevent or slow down deterioration of the asset, extending the life of the asset. At least eight lift station renovations are scheduled for the contract renewal period. Coating of structures other than wet wells may be performed under this contract on an as-needed basis. In addition to lift stations, this contract could be used by other capital projects or by other TWA Departments to coat structures unrelated to lift station rehab work. This contract was originally awarded by the Deputy Director on July 11, 2013 for two years and has provision for three (3) one-year renewals. This is the third and final renewal. Total Costs: Estimated $200,000 for year five of the agreement Recommended Action: Staff recommends approval of Amendment #3 with Concrete Conservation Inc. to provide wet well coating services for one year through July 11, Initials: tlp/fh

18 AMENDMENT # 3 TO THE AGREEMENT BETWEEN TOHO WATER AUTHORITY AND CONCRETE CONSERVATION, INC THIS AMENDMENT is made and entered between TOHO WATER AUTHORITY, 951 Martin Luther King Boulevard, Kissimmee, Florida (hereinafter referred to as the AUTHORITY ) and CONCRETE CONSERVATION, INC., P.O Box 24354, Jacksonville, Florida (hereinafter referred to as the CONTRACTOR ). W I T N E S S E T H: WHEREAS, the AUTHORITY desires to maintain the contractual services of the CONTRACTOR to continue to provide wet well coatings for multiple lift station projects as further described in the Agreement IFB , approved by the Deputy Director on July 11, WHEREAS, pursuant to Section 23, Modifications, the covenants, terms and provisions of the Agreement may be modified by way of a written instrument, mutually accepted by the parties; and WHEREAS, the purpose of this Amendment is to extend the term for one year. NOW, THEREFORE, in consideration of the mutual covenants, terms, and provisions contained herein, the parties agree as follows: 1. Section 3. Term is hereby amended to add the following: SECTION 3. TERM The term of this Agreement is amended to extend through July 10, 2018, and may be extended upon mutual agreement of both parties when in the best interest of the Authority. 2. Section 4. COMPENSATION is hereby amended to read as follows: SECTION 4. COMPENSATION The amount to be paid under this Agreement for services rendered will be approximately Two Hundred Thousand Dollars ($200,000) for year five (5) of the agreement, for an approximate total of Four Hundred Nineteen Thousand Dollars ($419,000) for the entire term of this Agreement. 3. These changes shall be effective upon this Amendment being executed by both parties.

19 4. The terms and conditions of the original Agreement and any subsequent Amendment(s) shall remain in full force and effect. To the extent of any conflict between this Amendment and the original Agreement or any prior Amendment(s) thereto, the terms and conditions of this Amendment shall prevail. IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have executed this Amendment effective the day of, CONCRETE CONSERVATION, INC. By: Print Name: Title: Attest: Print Name: Address: TOHO WATER AUTHORITY By: Print Name: Tom E. White Title: Interim Chairperson Attest: Print Name: Nilsa C. Diaz Address: 951 Martin Luther King Blvd. Kissimmee, Florida STATE OF COUNTY OF The foregoing instrument was executed before me this day of, 2017, by as of Concrete Conservation, Inc., who personally swore or affirmed that he is authorized to execute this document and thereby bind the Company, and who is personally known to me OR has produced identification. Notary Public, State of

20 Board Meeting Date: 6/14/17 Category: Consent Agenda Agenda Item: 7F Department: Procurement Services Attachments: Bid Tabulation Sheet Title: APPROVAL TO PURCHASE ONE 2018 INTERNATIONAL MODEL 4300 UTILITY TRUCK CAB & CHASSIS WITH REMOUNT OF UTILITY BODY & CRANE (IFB ) Summary: At the request of Maintenance Operations, Procurement issued an Invitation to Bid (IFB ) on April 4, 2017, for the supply and delivery of one (1) new 2018 Kenworth, Freightliner, Mack, or Peterbilt utility truck cab and chassis with Cummins engine. The bid s specifications also included the removal of the Palfinger utility body and crane that are on an Authority-owned Ford F-650 truck and remounting them on the new truck prior to delivery. The F-650 cab and chassis are to be returned to the Authority and will be auctioned. Two (2) firms responded to the solicitation as follows: BID SUMMARY Bidder Bid Total Maudlin International Trucks $63, Orlando Freightliner $70, One (1) No Bid Response form was received from Ring Power Corporation stating they were unable to supply at this time. Maintenance Operations evaluated the submittals along with the City of Kissimmee Fleet Manager. As part of the review, the Fleet Manager met with Maudlin International s sales representative, to ensure the existing utility body and crane were able to mount properly on the International cab and chassis. Upon completion of the review, Maudlin International Trucks was determined to be the lowest responsive, responsible bidder meeting the bid s specifications.

21 Board Meeting Date: 6/14/17 Category: Consent Agenda Agenda Item: 7F Total Cost: $63, Recommended Action: Staff recommends approval of award to Maudlin International Trucks for the purchase of one 2018 International Model 4300 utility truck cab and chassis with remount of existing Palfinger utility body and crane. Initials: tlp/fh

22 IFB Utility Truck Cab & Chassis with Remount of Utility Body & Crane Opening Date: Thursday, May 4, 2017 at 2 p.m. BID TABULATION Maudlin International Trucks Orlando Freightliner Item Description Qty. Price Price Supply & delivery of utility truck cab & chassis, per A. specifications (not including cost of optional extended 1 warranty) $58, $63, Removal of utility body & crane from Authority-owned B. Ford F-650 utility truck & remounted on new truck and 1 chassis, per specifications $5, $6, TOTAL PRICE: $63, $70, Remarks: Offers from the vendors listed herein are the only offers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, if any, are hereby rejected as late. Boxed total price indicates apparent low bidder subject to evaluation and review before an intent to award is made.

23 Board Meeting Date: 6/14/17 Category: Consent Agenda Agenda Item: 7G Department: Procurement Services Attachments: Bid Tabulation Sheet Title: APPROVAL TO PURCHASE TWO PORTABLE BYPASS PUMPS (IFB ) Summary: At the request of the Operations Department, Procurement issued an Invitation to Bid (IFB ) on April 11, 2017, for the supply and delivery of two (2) Xylem, Thompson, or Tradewinds portable bypass pumps with critical silenced enclosures and mounted on trailers. Two (2) bids were received in response to the solicitation: BID SUMMARY Bidder Bid Total Xylem Dewatering Solutions, d/b/a Godwin Pumps of America $83, Thompson Pump & Manufacturing Co., Inc. $88, Hydra Service, Inc. submitted a No Bid Response form indicating they do not offer an equivalent pump at this time. Upon review of the submittals, Xylem Dewatering Solutions, offering Godwin pumps, was determined to be the lowest responsive, responsible bidder meeting the bid s specifications. Total Cost: $83, Recommended Action: Staff recommends approval of award to Xylem Dewatering Solutions, d/b/a Godwin Pumps of America for the purchase of two portable bypass pumps. Initials: tlp/fh

24 IFB Supply & Delivery of Two (2) Portable By-Pass Pumps Opening Date: May 25, 2017 at 2 p.m. BID TABULATION Xylem Dewatering Solutions, d/b/a Godwin Pumps of America Thompson Pumps & Manufacturing Co., Inc. Item Description Qty. Unit Price Extended Price Unit Price Extended Price A. Supply & Delivery of Portable Bypass Pumps, per Specifications 2 $41, $83, $44, $88, Remarks: Offers from the vendors listed herein are the only offers received timely as of the above opening date and time. All other offers submitted in response to this solicitation, if any, are hereby rejected as late. Shaded or boxed total price indicates apparent low bidder subject to evaluation and review before an intent to award is made.

25 Board Meeting Date: 6/14/2017 Category: Consent Agenda Agenda Item: 7H Department: Public Information Office Attachments: Click here to enter text. Title: APPROVAL OF SPONSORSHIP FOR THE FLORIDA SECTION AMERICAN WATERWORKS ASSOCIATION - WATER FOR PEOPLE SPONSORSHIP Summary: Water For People (WFP) is a 501(c) (3) non-profit development organization committed to helping communities in developing countries improve their quality of life by supporting locally sustainable drinking water resources, sanitation facilities, and health and hygiene education programs. On July 27, 2017, the Central Florida Chapter of American Water Works Association (AWWA) will host their annual Wine For Us event benefitting WFP. TWA has partnered at the advocate level over the last few years. This year s advocate level is $1,000.00; the same as the previous year. As an advocate TWA would receive the following benefits: Acknowledgement on posters displayed throughout the event with the company name and logo. The company s name included on the event website and in publicity s. Four (4) complimentary tickets to the event. Total Costs: $1, Recommended Action: Approval of sponsorship in the amount of $1, Initials: MRC

26 Board Meeting Date: 6/14/2017 Category: Consent Agenda Agenda Item: 7-I Department: Engineering Services Attachments: Vicinity Map Title: AWARD OF CONTRACT TO POSPIECH CONTRACTING, INC. FOR THE MARYDIA SANITARY SEWER EXTENSION PROJECT Summary: The Marydia Subdivision is located south of Osceola Parkway between Orange Blossom Trail and Michigan Avenue. Osceola County and TWA are proposing the extension of sanitary sewer within the Marydia Subdivision to eliminate failed septic tanks within the community. Failing septic tanks and drain fields can cause sewer overflows in yards posing a health risk to the residents. Osceola County is contributing a Community Development Block Grant (CDBG) from the State of Florida in the amount of $433, to the project and TWA has budgeted $5 million for design and construction. The design contract totaled $343, The total available construction funds are $5,089, ($5,000, $343, $433,438.56). The project consists of the installation of approximately 16,600 feet of 8 sanitary sewer; 1,300 feet of 6 force main; one duplex lift station; and 3,500 feet of 4 and 8 water main. The proposed water main will provide fire protection and replace existing 2 water lines along Lucille St., Sample St., Raleigh St., and Beckley St., which are streets scheduled for sanitary sewer extensions, also. On May 25, 2017 a bid opening was held by TWA s Procurement Department for the project. Three bids were submitted for the project and evaluated by the design consultant, Barnes, Ferland & Associates (BFA). The table below is a summary of the bids. Company Bid Pospiech Contracting, Inc. $4,795, Prime Construction Group, Inc. $5,696, Felix Associates of Florida, Inc. $5,912, BFA evaluated the three bids by confirming all required documentation, such as bid bonds, references, and project experience were included in the bid submittal and by contacting references. Pospiech Contracting submitted all required documentation.

27 Board Meeting Date: 6/14/2017 Category: Consent Agenda Agenda Item: 7-I The contract documents required bidders to have completed 3 similar projects within the past 10 years. Each past project should include: 1. A minimum of 5,000 feet of sanitary sewer pipe in existing neighborhoods. 2. Installation of lift stations. 3. Water main installation within existing neighborhoods. 4. Experience with projects requiring compliance with Davis-Bacon Act (optional). BFA concluded that none of the bidders met the criteria exactly. However, BFA confirmed, through reference checks, that Pospiech Contracting has sufficient cumulative experience in each project experience category to perform the work. Pospiech Contracting, Inc. was the lowest most responsive bidder. Due to the wide difference in cost between the lowest and second lowest bidder BFA confirmed that Pospiech Contracting would honor their bid price. The project will be funded by bond funds, $4,656,346.38, and County funds $433, Total Costs: $4,795, plus a contingency of $294, Recommended Action: Staff recommends approval to award the Marydia Sanitary Sewer Extension contract to Pospiech Contracting, Inc. in the amount specified above plus a contingency. Initials: EM

28 WOODLAND CREEK BLVD N ORANGE BLOSSOM TRL E OSCEOLA PKWY BARN ST JOHNSON ST GARDEN ST PIONEER ST JOE CT GARDEN ST BARN ST STILL ST FLORIDA AVE SAWDUST TRL TAMPA AVE STILL ST OLD DIXIE HWY JOELSON RD HOME ST LUCILLE ST SAMPLE ST RALEIGH ST BECKLEY ST E CARROLL ST Legend MANNING DR Marydia Project Limits ,000 Feet MARYDIA SEWER PROJECT THE TOHOPEKALIGA WATER AUTHORITY MAKES NO WARRANTIES, GUARANTEES OR REPRESENTATIONS AS TO THE TRUTH, ACCURACY, OR COMPLETENESS OF THE DATA ON THIS MAP. THIS IS NOT A SURVEY PRODUCT AND IS A VISUAL REFERENCE TOOL ONLY. The Tohopekekila Water Authority makes no warranty, express or implied with respect to its ownership of any rights relating to trademarks and trade names described herein. THERE ARE NO WARRANTIES WHICH EXTEND BEYOND THE DESCRIPTION OF THE FACE HEREOF. Any questions or concerns should be directed to Toho Water Authority, Information Technology (IT) Department at C:\Users\mpampouk\Desktop\Toho_Custom_Tools.mxd 6/17/2014 at 8:32:24 AM PRODUCED BY: Mike

29 Board Meeting Date: 06/14/2017 Category: Consent Agenda Agenda Item: 7J Department: Engineering Services Attachments: None Title: APPROVAL OF AN EASEMENT GRANT TO DUKE ENERGY FOR AN ELECTRICAL SERVICE TO SUPPORT THE NEW FACILITIES AT CYPRESS WEST WATER RECLAMATION Summary: The Board of Supervisors is requested to approve an easement grant to Duke Energy for the installation and maintenance of a Duke Energy electrical service for the new facilities at the Cypress West Water Reclamation Facility (WRF), which is currently in the construction phase; and to authorize the Board Chairman or Vice Chairman to sign the easement document. The easement document will be presented to the Board Chairman or Vice Chairman for signature upon completion of negotiations between Duke Energy and TWA s Attorney. On May 10, 2017, the Board approved the Guaranteed Maximum Price for the construction of the expansion of the Cypress West WRF. The construction will increase the capacity of the WRF from 3.0 MGD to 6.0 MGD when completed. The FDEP permitted capacity will be increased incrementally with increased development in the Poinciana area. The contractor has recently begun mobilizing to the site. To facilitate construction of the new WRF, and to provide adequate power to the facility when it is placed into service, a new electrical service is necessary. Duke Energy has requested a 10-foot wide by approximately 1,300-foot long easement on the plant site for the new electrical service. The location of the easement does not interfere with existing infrastructure on the site and is not anticipated to conflict with any future improvements. The easement document is currently being negotiated by Duke Energy and TWA s Attorney. Total Cost: None Recommended Action: Staff recommends the Board approve the easement grant to Duke Energy for the new electrical service at the Cypress West Water Reclamation Facility, and provides authorization to the Chairman or Vice Chairman to sign the easement agreement upon approval of the document by TWA s Attorney.

30 Board Meeting Date: 06/14/2017 Category: Consent Agenda Agenda Item: 7J Initials: dab

31 Board Meeting Date: 6/14/2017 Category: Informational Presentations Agenda Item: 8A Department: Field Services Attachments: Poinciana Sewer Failures Update Presentation; Poinciana Sewer Issues Map Title: UPDATE ON SEWER SYSTEM FAILURES IN ZONE 4 (POINCIANA) Summary: Update on the cost and type of sewer system issues in Zone 4 (Poinciana). Total Costs: N/A Recommended Action: No action required. Initials: GB

32 Poinciana Sewer Failure Update Field Services

33 Major Issues Over $4 million Manhole Installation Issues Off grade, infiltration, no inverts, poor connections, lack of stabilization Forcemains Old material, lack of restraint, poor installation Gravity mains Off-grade, lack of stabilization, old/outdated material Laterals Approximately 1,000 sewer backups due to laterals (poor construction)

34

35 Solutions Focus resources on sewer rehabilitation programs throughout Zone 4 Long term benefits Reduce major emergency repairs Reduce reactive trouble calls Improve infrastructure Improve sewer service for customers Decreasing backups

36

37 Monthly Financial Overview of Selected Financial & Statistical Information For the month ending Apr 30, 2017 (Un-audited)

38 Fiscal Year To Date (FYTD) Revenues

39 FY17 Revenue Summary

40 FY17 Rate Revenue Comparison

41 FY17 Total Revenue Comparison to Prior Year

42 FY17 Revenue Breakdown Rate Revenue makes up 92% of overall revenue Tap Fees, Interest Earnings, and Rents make up 3% of overall revenues Other Operating Revenues include Initiation, Late, and Inspection Fees Wastewater makes up the majority of rate revenue

43 Fiscal Year To Date (FYTD) Expenses

44 YTD Expenses to Budget

45 YTD Expenses Comparison Expense Categories that have experience an increase over FY16 Three Largest - Personnel, PILOT, Other Operating Cost ($1.9m) Other & Auto Maintenance, and Gas & Oil ($96k) Categories that have experience a decrease from FY16 Professional Services, Utilities, Training, & Contract Operations ($2.2m includes the 1.2 Bond in FY16) Categories that have relative little movement from FY16 Other Supplies & Chemicals ($21k net decrease) Overall, Operating expenses are 0.6% under same time last year through April (PILOT included)

46 Major Expense Categories Above Categories comprises 84% of total budget The six categories above that are lower than their YTD budget are - Personnel, Utilities, Contracted Services, Other Maintenance, and Chemicals Total of $1.3m The two categories above that are higher than their YTD budget are Other Supplies & Auto Maintenance Total of ($80k) Overall, Operating expenses are at 96.5% of YTD budget through April 30 th

47 YTD Net Operating Revenue

48 PROJECTED COMBINED NET REVENUES & DEBT SERVICE COVERAGE ($000 s) [UPDATE Build up $50M Reserve by 2020] 2017 Pro Forma Update Current Budget YTD Actual YTD Budget Difference Forecasted %age Rate Adjustment 4.0% 4.0% 4.0% Total Gross Revenues $108,067 $63,610 $60,673 $2,937 Total Operating Expenses $53,855 $29,649 $31,053 $1,404 Net Operating Revenues $54,212 $33,961 $29,620 $4,341 Debt Service Requirement $16,363 $9,545 $9,545 $0 Project Debt Service Coverage Net Revenues After Debt Service Other Required Transfers (PILOT) $9,141 $5,269 $5,134 $135 Other Required Transfers (R&R) $14,788 $8,626 $8,626 $0 Operating Budgeted Capital 1,2 $40,677 $23,728 $23,728 $0 Capital Reserve Impact $26,757 $13,208 $17,414 $4,206 1 Total budgeted capital less the required R&R transfer listed above, including 2 Budgeted at a 90% Expenditure Rate 16

49 Fiscal Year To Date (FYTD) System Development Charges

50 System Development Charge Revenue

51 System Development Charge Trends 10 Years (in 000s) $21,000 $20,552 $19,438 $18,061 $14,000 $13,993 $16,094 $ % $9,396 $7,000 $7,775 $5,510 $7,353 $7,082 $0 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 System Development Charge revenue is approximately 70% over the prior year thru the same period (April)

52 Statistical Analysis & Other Information

53 Billed Water Usage Comparison (MG) 3,000 2,518 2,546 2,545 FY16 2,650 FY17 2,000 1, ST QTR 2ND QTR 3RD QTD 4TH QTR 1.1% 4.1% 13.1% 4.2% increase in billed water usage through 6 months

54 FYTD Billed Water Comparison by Type Service Type FY17 FY16 % +/(-) Residential Water 2,835 2, % Irrigation 11% Commercial Water 2,647 2, % Irrigation % Residential Water 46% Total 6,172 5, % Commercial Water 43% Thru April - MGs

55 Residential Average Monthly Usage 6,000 FY17 FY16 4,777 4,455 4,517 4,346 4,589 4,000 3,703 4,084 2,000 0 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2016 YTD Average - 4, YTD Average - 4,377 Reduction of 36 Gallons per account or (0.8%) thru April

56 Commercial Average Monthly Usage 72,000 FY17 FY16 61,222 55,756 48,000 43,604 44,852 48,164 47,733 45,527 24,000 0 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2016 YTD Average - 39, YTD Average 49,551 Increase of 9,615 Gallons per account or 24.1% thru April

57 Short-Term Rental Average Monthly Usage 6,900 4,600 4,819 5,476 5,287 5,126 5,131 3,771 3,724 2,300 0 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2016 YTD Average - 4, YTD Average - 4,762 Increase of 631 Gallons per account or 15% thru April

58 Combined Average Monthly Usage 10,500 FY17 FY16 7,000 8,184 6,331 6,822 7,687 7,418 7,096 7,977 3,500 0 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2016 YTD Average - 7, YTD Average - 7,359 Reduction of 26 Gallons a month or (0.4%) thru April

59 Outside Average Monthly Usage 12,000 FY17 FY16 9,870 9,831 9,750 9,111 8,000 8,506 7,858 8,709 4,000 0 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 2016 Average - 7, Average - 9,091 Increase of 1,580 gallons per account or 23% thru April Includes both Irrigation & Reclaim

60 12,000 Outside Average Monthly Usage FY17 FY16 FY16 RF ,870 9,831 9,750 Average Usage Per Account 8,000 4,000 8, , , , Rainfall in Inches OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP 0.0 Thru April 2016 Rainfall 22.12

61 12,000 Outside Average Monthly Usage FY17 FY16 FY16 RF FY17 RF ,870 9,831 9,750 Average Usage Per Account 8,000 4,000 8, , , , Rainfall in Inches OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP Thru April 2016 Rainfall Rainfall 11.38

62 Bulk Rate Reclaimed Usage (MG) 2,100 1,958 1,928 Usage 2,024 Rainfall 2, ,776 1, , Total Usage % Inches * 0.0 *2017 totals are thru April, 2017

63 Receivable Aging Breakdown (in 000s) Days, $71, 1% Days, $46, 1% 0-22 Days, $5,254, 98% *Less outstanding other fees from large contract users

64 New Meter Ticket Trends End of Fiscal Year New Meter Tickets 4,800 4,692 1,280 1,232 1,207 1,084 3,200 2,866 3,246 3, ,548 1,600 54% FY13 FY14 FY15 FY16 FY17 0 1st Qtr 2nd Qtr 3rd QTD 4th Qtr

65 Customer Accounts Billed Services Services Thru 04/30/17 Thru 04/30/16 Variance % Reclaim 7% Water 99,815 97,078 2, % Wastewater 93,856 91,157 2, % Water 44% Irrigation 16,641 16, % Wastewater 42% Reclaim 15,766 14,609 1, % Total 226, ,361 6, % Irrigation 7% When combining Irrigation & Reclaim together the overall increase between the two is 4.1%

66 Staffing Summary In FTEs Division Budget Filled Open Treatment Operations Field Services Customer Service Business Services 5% Information Technology 4% Admin 4% Human Resources 2% Office of the General Counsel 1% Engineering Services Administration Business Services Engineering Services 10% Treatment Operations 32% Information Technology Human Resources Office of the General Counsel Customer Service 18% Field Services 23% Total Includes two ½ (2.5) positions added in FY17 2 Three (3) Positions were transferred from Administration to Engineering Services 93.2% Positions populated

67 Monthly Financial Update For the month ending April 30, 2017 Un-audited

68 Board Meeting Date: 6/14/2017 Category: Staff Reports Agenda Item: 11B Department: Information Technology Attachments: Power Point Presentation Title: INFORMATION TECHNOLOGY REPORT ON EVOLUTION OF COMPUTER SYSTEM TO HYPER-CONVERGENCE Summary: Representatives of the Information Technology Division will provide a summary of the evolution and transition of the Authority computer system to the new technology of Hyper-convergence and what it will mean for the Authority.. Total Costs: No Costs Recommended Action: No Action Initials: blw

69 Data Center History Mainframes to Hyper-Converged

70 Mainframes Dumb Terminals connected to expensive mainframe systems

71 Client / Server Windows PC s connected to one or multiple servers.

72 Centralized Storage SAN Storage Area Network - shared storage for servers.

73 Centralized Storage w/ VMware Virtualized servers with VMware

74 Hyper-Converged Infrastructure All in one solution Compute, Storage, Networking, and Virtualization

75 Top Hyper-converged Vendors IT looked at? Simplivity bought out by HP HP Cisco DellEMC Nutanix