The "second" Well Project was advertised for bids and closed on April 23, For the second time, the City did not receive any bids.

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1 Agenda No. Key Words: Budget Amendment for Water Line Easement Purchase- Pedigao Meeting Date: February 9, 2016 SUMMARY REPORT CTY COUNCL PREPARED BY: Joseph M. Leach, P.E. City Engineer/Public Works Director City Engineering/Public Works Department RECOMMENDATON REQUESTED ACTON: Adopt Resolution authorizing a budget amendment for the purchase of a 40-foot Water Line Easement on the Lands of Perdigao (Assessor's Parcel Number ) to serve the Wastewater Treatment Facility (WWTF). BACKGROUND DSCUSSON ANALYSS: The Wastewater Treatment Facility Upgrade Project has been under construction since mid-june A component of the original design was an onsite well, storage and booster pump facilities to provide potable water and fire protection. The well project was originally separated from the larger WWTF Project in an attempt to minimize and control construction costs and risks due to the backlog of well drilling work caused by the sustained drought conditions in California. The "firsf Well Project was advertised for bids and closed on February 19, The City did not receive any bids. n an attempt to make the project "more attractive" in the sustained drought environment, staff removed the State Revolving Fund reporting requirements and provided significantly more flexibility when the project needed to be completed. The "second" Well Project was advertised for bids and closed on April 23, For the second time, the City did not receive any bids. On April 28, 2015, the City Council adopted Resolution awarding the WWTF mprovements Project to C. Overaa & Co. Through the first several months of the project, Overaa, Stantec and City Staff coordinated to evaluate capital reductions to reduce the overall construction budget. The team evaluated the alternative to bidding the well facility a third time versus exploring an alternative to connect the WWTF water supply to the City's system at the east end of Parkway Boulevard. t was determined that the costs (i.e. lifecycle costs, including capital and annual operations and Page 1 of3

2 maintenance costs) would be less for the mainline alternative compared to well configuration. n conjunction with the City Attorney's office, staff directed the completion of an appraisal for the value of the easement. Since the 40' Water Line Easement will be coincident with the existing 40' Sewer line Easement (purchased via Resolutions and ), the valuation of the new easement, as determined by a certified appraiser, is as follows: 40' WLE Valuation = mproved Land Value/acre x Area Required x 20% (new easement over previously encumbered land) 40' WLE Valuation = $23,000/acre x acres x 20% = $6,974 The offer made to the property owner was rounded to $7,000. They have already signed the agreement and returned it to the City Attorney's office, awaiting execution. Per Resolution , the City Manager and City Engineer have the authority to accept deeds or grants to the City on behalf of the City Council. ALTERNATVES OPTONS: None recommended. ENVRONMENTAL: Acquisition of an easement does not constitute a project under the California Environmental Quality Act. The waterline construction will undergo an environmental review process prior to the commencement of construction. SUBSEQUENT ACTON(S): Execute agreement with owners/representatives of the Lands of Pedigao. Continue negotiations/process with the three other owners/representatives for the remaining 6 parcels. FNANCAL MPACT: The easement acquisition requires a budget amendment consisting of a pro-rata transfer from the Wastewater Operations & Maintenance Fund 305 in the amount of $4,200 and the Wastewater Capital Fund in the amount of $2,800. This acquisition will not be part of the State Revolving Fund reimbursement. The appropriation account will be in the Wastewater Treatment Plant Construction Account for $7,000. The table below summarizes the transfers between funds in terms of revenue and appropriations. Page 2 of 3

3 Currant Department Account Number Description Budget Amendment WWO&M Transfer to Swr Mixed 567,417 4,200 WW Capital Transfer to Swr Mixed 54,500 2,800 WW Capital Mixed Transfer from WW 0 & M (567,417 (4,200' WWCapital Mixed Transfer from WW Cap (54,500. (2,800 WW Capital Mixed WWTF Construction , Total Fiscal mpact: $ 7,000 New Budget 571,617 57,300 (571,617' (57,300\ 11237,758 ATTACHMENTS: Resolution 1 -Water Line Construction Drawing Cover Sheet 2 - Grant Deed Plat & Legal Description APPROVALS: City Attorney:

4 RESOLUTON NO RESOLUTON OF THE CTY OF DXON CTY COUNCL AUTHORZNG A BUDGET AMENDMENT FOR THE PURCHASE OF A 40-FOOT WATER LNE EASEMENT ON THE LANDS OF PERDGAO TO SERVE THE WASTEWATER TREATMENT FACLTY WHEREAS, on two occasions the City attempted to secure a contractor to drill a well for the Wastewater Treatment Facility mprovements Project; and WHEREAS, on both occasions, no contractors submitted bids, primarily to the ongoing drought conditions in California; and WHEREAS, the City desires to secure a forty-foot water line easement from the east end of Parkway Boulevard, due south to the Wastewater Treatment Facility to provide the facility a reliable source of.water supply for potable and fire suppression purposes; NOW, THEREFORE BE T RESOLVED, the City Council of the City of Dixon authorizes a budget amendment of seven thousand dollars ($7,000) to the Wastewater Treatment Plant mprovement Construction account with the requisite pro-rata transfers from the Wastewater Operations & Maintenance Fund 305 and Wastewater Capital Fund 310 for the purchase of a 40-foot Water Line Easement on the Lands of Perdigao (Assessor's Parcel Number ) to serve the Wastewater Treatment Facility 0f'JWTF). Current Department Account Number Description Budget Amendment New Budget WWO&M S-0000 Transfer to Swr Mixed 567,417 4, ,617 WWCapital Transfer to Swr Mixed 54,500 2,800 57,300 WW Capital Mixed ~ Transfer from WW 0 & M (567,417) (4,200) (571,617) WWCapital Mixed 31~0~ Transfer from WW Cap (54,500) (2,800) (57,300) WW Capital Mixed WWTF Construction 11,230,758 7,000 11,237,758. Total Ftscallmpact: $ 7,000 Page 1 of 2

5 PASSED AND ADOPTED AT A REGULAR MEETNG OF THE CTY COUNCL OF THE CTY OF DXON ON THE 9th DAY OF FEBRUARY 2016, BY THE FOLLOWNG VOTE: AYES: NOES: ABSTAN: ABSENT: ATTEST: Suellen Johnston City Clerk Jack Batchelor Mayor Page 2of 2

6 c E G '+---eo==<=-~~-==<- f ~~~~~- ~~ --""""'~""""'---- t -=--=-~..,.~~~~=~--- ' ~ ~ ~! :!! ~ /1 ~ ' ~ lill -YL -~ l'l, 1 1 z9 11CCMGS11UST(MM>O -::--~=-(1U7\E) ~ -.UTP..--( 1 U"'' --w: ~s : *1 r.-.s. W: f4 ~ 1 -D-..a (tu"'' ~ -llllllll-..a UTP (1U7ll) 11,!i ll _., L- 1 _, L ,-U? (1U711) - tm\ , - UTP (1UJ)..,_ 1 1-GD-ZO J 112-oi tt2-(8)-0jo :!! i ij il 'ow:n.-- L_~ -~~=!lj -_----~--_ --.-_! -~ _ -J~.!.!) ~ ~-- l!:'!'.!1_0} -,-- l_!'!'_~---- J 5 -~ 1_!>_0_0_5 : ~ ~-- }.LJ~~- } L ~~~!~~--~--L ~L, 21 1, r -~ ] -- \ : : r ~ -: T : : M :; \ 1 'J Hj u ~ -- J i -~- i ij -~ 1- i - i _.J!_._. w:., 110. OliO OliO 1-1~~.r (!U1D) 111-llO f 'if~ ~=, 11J.te=o - t D-11G lihld-1zg 143-GlD-010!.~====~~--~~~------~~===== Cleni/P- Trtfe City of Dixon OVERALL STE PLAN, SHEET KEY, U 19o%susMTTAL - ~ Stantet. BASS OF SEARNG, AND CONTROL PONTS imii.,._. 'l'tw.do FOR REVEW ONLY l-.,.-c ,---.., ,.-..,-e-... -,.-OD-,r-W<--ON<-HCH-1 \~ li1s-" ~ 1..!:. =========---- :::-...:::.'"= '""' """~-""'"'-,. 10 WASTEWATER TREATMENT FACLTY.:..:::.::,. :~~~ CA ~No. l- is=. NOT FORCONSTRUCTON MPROVEMENTS PROJECT WATERUNE th.c.cj '(,."ofttoc.:~ ~~~~.u6rowtl"-ttw~ol TilL Sa61noCounty,c.Jibmil G003 3 ~ ; ~ om-.o~siorftc btlldderl. sc:,;~~~... ~L~~~:r~~~~~~~~~~~~~~~~~-~-~-~~ ~------~~ ~-- ~~~---«-~b~~--~r ~--~---~~F=NM~~~~~~~----~~~ ~ ~=n~j-~-~ ~--~~~--~~~----~~~==~~~==~ ~~~..._ P,qedND. 1M ~ ~~ ~ ~~~13~J~~ ~ -- -~- Attachment 1

7 ExhibitB-1 Legal Description of the Permanent Easement Area All of that real property in the unincorporated area of the County of Solano, State of California, more particularly described in Exhibit B - l to the Deed Granting Pennanent Easements for City of Dixon Sewer Trunk Line Facilities, instrument number 200 l-63446, Official Records of Solano County, recorded June 15, Portion of APN.: Attachment 2

8 ExhibitB - l Proposed Waterline Exhibit for the Permanent Easement Area Attachment 2

9 ~Stantec SCALE: 1 H =400' PERDGAO PROPERTES. LLC PROPERTY VUNE (TYP) ' 1 Jt!J... ~ ~ ::!~ ~ P.O.B. _.'... ~. ~~ -.. -:L.. ~:5:::z.. b. r 28!=-=-~T~~'::-es.. ~ EXSTNG 40 root WDE SEWER TRUNK UNE EASEMENT* AND PROPOSED 40 FOOT WDE WATERLNE EASE~ENT *REF: NSTRUMENT NO , RECORDED JUNE ~m. ~~ffi~~ -'~,. ~--:~-- - : PROPOSED WATERLNE EASEMENT EXHBT, Figure 4.0 APN Attachment 2