Terrace View Property Owners Association, Inc.

Transcription

1 Terrace View Property Owners Association, Inc. POLICY RESOLUTION NO. PR-007-A1XX ARCHITECTURAL REVIEW COMMITTEE CHARTER WHEREAS, Article 10, Declaration of Protective Covenants, Terrace View Subdivision, mandates that all Architectural Review approval rights under the provisions of the Covenants shall be vested in the Terrace View Property Owner s Association, Inc, and WHEREAS, it is in the best interest of the property owners and the Terrace View Property Owners Association, Inc. to have a standing Committee to assist exercise Article 10 responsibilities in establishing and enforcing architectural and community standards and for reviewing and deciding upon architectural review requests, and WHEREAS, the Board of Directors has identified the need for such a BoardCommittee; NOW THEREFORE LET IT BE RESOLVED, that the Board of Directors of the Association does establish by this resolution a standing committee of the Association to be known as the Architectural Review Committee (ARC). Page 1 of 5 ARTICLE I DUTIES AND FUNCTIONS OF THE ARCHITECTURAL REVIEW COMMITTEE 1. Perform architectural review and approval responsibilities, with full communications to the Provide assistance to the Board of Directors, in by establishing and enforcing community architectural standards, and in reviewing, deciding upon and approving or denying, in writing, any and all construction or other development on any of the Lots platted in the subdivision including, but not be limited to, the construction or establishment of dwellings, outbuildings, exterior lighting, fencing, landscaping and tree removal Make all reasonable efforts to support and defend tenants of the Declaration of Protective Covenants which purpose is stated therein to be: insuring the best use and the most appropriate development and improvement of said property and to protect owners of Lots against such improper use of surrounding Lots as will depreciate the value of their property; to preserve, so far as practical, the natural beauty of said property; to guard against poorly designed and proportioned structures and structures built of improper or unsuitable materials; to obtain harmonious color schemes; to insure the highest and best attractive homes thereon, with appropriate locations thereof on said building sites; to secure and maintain proper setbacks from streets, and adequate free space between structures; and in general to provide adequately for a high type and quality of improvement on said property and thereby to enhance the value of the Lots herein Be stewards of the Community Vision for the Terrace View Property Owners association, Inc. and the overall architectural plan of the Association as represented in the plat. 4. Establish and Mmonitor compliance with community architectural and landscaping standards, as determined by the Declarant pursuant to Articles 1. THE LOTS, 2. DWELLING and 10.

2 ARCHITECTURAL REVIEW of the Declaration guidelines and, where necessary, file with the Board of Directors complaints documenting noncompliance with standards. Elements of these standards include but are not limited to: a. Dwelling designs shall include nine (9) foot minimum ceilings on all levels unless justifiably impractical. As a minimum, ground level floors shall comply. b. Dwelling construction plans including exterior elevation views and Landscaping plan shall be submitted with initial application. c. Construction plans for additional structures or improvements, including but not limited to swimming pools, tennis courts, high intensity lighting, must be submitted for review and approval in a manner similar to the Dwelling. d. Landscaping plans shall be comprehensive, showing areas and types of plants, and shall detail any trees or plants that have the potential to adversely affect other Terrace View properties. 3.e. Applications on which the ARC is unable agree on a majority opinion (i.e. split decision) shall be submitted to the Board of Directors for review and decision Where directed by the Board of Directors, investigate complaints of noncompliance with architectural guidelines or standards that have been filed with the Board in order to establish the factual basis of the allegation Prepare and present to the Board of Directors comprehensive and complete minutes of all ARC meetings. 7. The ARC shall consist of no less than three (3) or more than four (4) members elected by the Board of Directors of the Association and may include at least one person who is serving as a Director of the Association ARC review pursuant to Declaration Article 10 ARCHITECTURAL REVIEW shall be initiated by the lot owner(s) submittal of a completed application form: Terrace View Application and Requirements for Architectural Approval. Submittal of this form is required for new dwelling construction, exterior alteration or improvement of existing structures, extensive alterations of approved landscaping, additions such as swimming pools, garages, garden sheds and the like. Extensive landscaping alterations include planting of trees or shrubs that have the potential to grow to a height of eight (80 feet or more, addition or deletion of defined landscaping beds exceeding approximately half of the previously approved landscaping. 7. The ARC shall meet as often as necessary to complete its assigned responsibilities, including voting on any architectural applications requiring approval, as defined in the Declaration. Review of new buildings or major landscaping additions or modifications having the potential to significantly affect neighboring Lot(s), shall comprise no less than two meetings, Exploratory meeting and Applicant meeting Exploratory meeting(s) shall involve only ARC and, if appropriate, Board of Directors. Following Exploratory meeting(s), the ARC will schedule the Applicant meeting to involve the applicant and open to other Lot owners All Applicant meetings of the ARC shall be announced not less than 7 days in advance, via , or US mail and open to all members of record of the association. Page 2 of 5

3 9.10. No meeting of the ARC will be held without the presence of a quorum of three (3) or more ARC members An ARC member shall be considered inactive when, without good cause, he/she fails to attend three (3) consecutive meetings All ARC members shall act with the best interest of the property owners and Association in mind If an ARC member submits an application or complaint on his/her own behalf for consideration by the ARC, he/she shall recuse himself/herself in review, discussion and voting on such application or complaint. In such circumstance, a member of the Board of Directors will be asked participate in ARC deliberations and voting in place of the recused ARC member. ARTICLE II DUTIES AND RESPONSIBILITIES OF ARC OFFICERS 1. The ARC members will designate a Chairperson, Vice Chairperson and Secretary among members of the ARC. A Director serving on the ARC shall be designated as the Chairperson. 2. The duties and responsibilities of the Chairperson shall be as follows: a. Shall designate the purpose, time and place of the meeting and call the meeting to order and conduct the meeting, b. Act as a liaison between the ARC and the Board of Directors. He/she shall be present at ARC meetings, and at Board of Director's meetings, c. Shall sign all correspondence with property owners documenting decisions of the ARC and acknowledging acceptable completion and close-out of the approved project. 3. The duties and responsibilities of the vice-chairperson shall be as follows: a. In the absence of the Chairperson, shall act as a liaison between the ARC and the Board of Directors, b. Shall be present at ARC meetings and in the absence of the Chairperson, be present at the Board of Director's meetings, at which a report of ARC activities is to be presented, c. In the absence of the chairperson, shall sign all correspondence with property owners documenting decisions of the ARC. 4. The duties and responsibilities of the Secretary shall be as follows: a. Shall record and keep comprehensive and complete minutes of all ARC meetings, b. Shall forward the minutes to the ARC members and, on approval, make them available to the Board of Directors, Page 3 of 5

4 c. In the absence of the Chairpersons, shall act as a liaison between the ARC and the Board of Directors, d. Shall be present at ARC meetings and in the absence of the chairpersons, be present at the Board of Director's meetings, at which a report of activities of the ARC shall be presented, e. In the absence of the chairpersons, shall sign all correspondence with property owners documenting decisions of the ARC. Terrace View Property Owners Association RESOLUTION ACTION RECORD Policy Resolution Number PR-007-xx Pertaining to: Architectural Review Committee Charter Amending Article I.6 number of members elected by the Board, from; three (3) to; not less than three (3) or more than four (4).Amending ARC Charter to directly incorporate guidance established in the Declaration of Protective Covenants and to add specific guidance related to architectural standards and conduct of ARC meetings. Duly adopted at a meeting of the Board of Directors of Terrace View Property Owners Association held March 30, Motion to approve by Jay Cooper Seconded by Steve Hladik. OFFICER AND TITLE: VOTE RECORD: YES NO ABSTAIN ABSENT Jay CooperJason Crist, President _ X Don AlbanDrew Evans, Vice President _ X Chris JohnsonNathan Hilton, Treasurer _ X Steve HladikAndrew Tisoskey, Secretary _ X I hereby certify that the foregoing Resolution was duly adopted by the Board of Directors on the xx30thdayday of March, 2015X and is effective on the 30xx th day of March, X Page 4 of 5

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