Public Notice Invitation to Bid Precast Concrete Box Culvert Purchase Montrose County requests competitive bids from qualified vendors to design, fabricate, and deliver two (2) Precast Concrete Box Culverts. Bid packages may be obtained by contacting Laurel Hannigan at 970-252-7005 or by download from Montrose County s web site http://www.montrosecounty.net/425/e-bidding. Bid Forms must be enclosed in an opaque, sealed envelope marked Box Culvert Bid Due November 20, 2015, 11:00 AM and submitted to: Montrose County Road and Bridge, Attention: Laurel Hannigan, 949 North 2 nd St., Montrose, Colorado 81401, no later than 11:00 a.m. our clock, Friday, November 20, 2015. Bids will be opened and read aloud at that time. Bids received after the due time will not be considered and will be returned to the bidder un-opened. The Board of County Commissioners may award the bid to the lowest responsive, responsible bidder. In reviewing the bids it receives, the County reserves the right to reject, for any reason whatsoever, any and all bids, and to waive any informality or irregularity in a bid. The action to award a contract is subject to approval by the Board of County Commissioners. The submission of a bid does not in any way commit the County to enter into an agreement with that bidder. 1
Montrose County Invitation to Bid Precast Concrete Box Culvert Purchase for Government Springs Road at West Canal and 6300 Rd at Cj Lateral Bids Due Friday, November 20, 2015 Time: 11:00 a.m. 2
Precast Concrete Box Culvert Purchase Bid General Conditions Printed Form for Bids: All bids must be submitted using the bid documents attached hereto and must be completed in ink or typewritten. Signatures shall be of an authorized vendor representative that has binding authority on behalf of the Vendor. Faxed bids are not accepted. The County reserves the right to reject; for any reason whatsoever, any and all bids and to waive any informality or irregularity in a bid. Delivery of Bids: It is the bidder s responsibility to deliver the bid offer at the proper time to the proper place. Any Bids received after the scheduled closing time will not be considered for award. In order to ensure consideration, the Bid should be submitted in an opaque, sealed envelope marked: Box Culvert Bid Due November 20, 2015 11:00 AM and delivered to Montrose County Road and Bridge, c/o Laurel Hannigan, 949 North 2 nd Street, Montrose, CO 81401 no later than 11:00 am, our clock, Friday, November 20, 2015. Modifications and Withdrawal of Bids: Modification or Withdrawal of the bid will be permitted at any time prior to the bid opening. The notice shall be submitted in a sealed envelope. The envelope exterior shall identify the bid as per the solicitation instructions followed by the words Notice to Withdraw or Notice to Modify, as applicable. The notice need only request withdrawal or modification; no other information is required. If a Notice to Modify is submitted prior to the submission deadline, the bidder or proposer shall submit a new replacement bid or proposal separately, following solicitation instructions. No verbal agreements or conversations with any agent or employee of the County, either before or after execution of the Contract Documents, shall impact or modify any of the terms or obligations contained in any of the Contract Documents. Opening of Bids: Bids will be accepted until 11:00 am Friday, November 20, 2015. at the offices of the Montrose County Road and Bridge Department, 949 N. 2 nd St., Montrose CO 81401. Bids will be publicly opened and read aloud at 11:05 am on the same day. Evaluation of Bids: The County may award the bid to the lowest responsive, responsible bidder. In reviewing the bids it receives, the County reserves the right to reject, for any reason whatsoever, any and all bids, and to waive any informality or irregularity in a bid. The action to award a contract is subject to approval by the Board of County Commissioners. The submission of a bid does not in any way commit the County to enter into an agreement with that bidder. A responsive bidder conforms in all material respects to terms set out in the Invitation to Bid. A responsible bidder has the capability in all respects to perform in full the bid requirements, and the integrity and reliability that will assure good faith performance. 3
Award Date This Bid is anticipated to be awarded at a regularly scheduled meeting of the Board of County Commissioners in December 2015. Meetings are open to the public, with meeting schedules and agendas available on the County website at http://www.montrosecounty.net. All bidders will be notified of the decision by mail or email. Disqualification of Bidders: Montrose County may disqualify bidders for any, but not limited to, the following causes: a) failure to use the bid documents furnished herein; b) lack of signature by an authorized representative on the bid documents where indicated; c) failure to properly complete the bid documents and provide any and all required information; d) evidence of collusion among bidders; Collusion Clause: Each bidder by submitting a bid certifies that it is not party to any collusive action. Any and all bids will be rejected if there is evidence or reason for believing that collusion exists among the bidders. An acknowledgement form is included and must be signed and returned with the bid. Taxes: The County is exempt from State retail tax and Federal excise tax. The bid price must be net, exclusive of taxes. Contacts Questions concerning the bid documents should be directed to Laurel Hannigan at 970-252-7005. Questions concerning quantities or specifications should be directed to Dean Cooper, County Engineer, at 970-252-7001, or Joe Budagher, Road & Bridge Director, at 970-249-5424. Also, for your information, see attached sample of our Purchase Order Terms and Conditions. 4
Precast Concrete Box Culvert Purchase Bid Vendor Information Sheet Vendor Address Phone Number Fax Number E-Mail Address Authorized Representative s Signature Printed Name of Signer Title Date 5
Precast Concrete Box Culvert Purchase Bid Bid Schedule Delivery is to be made to the following jobsites: 1) Government Springs Rd at the West Canal (take Hwy 550 south approximately 8.3 miles from Main Street, then west on Government Springs Rd approximately 0.5 miles). 2) 6300 Rd at the Cj Lateral (take Main St/Hwy 90 west from Townsend Ave. approximately 1 mile to 6400 Rd., then south on 6400 Rd. to Oak Grove Rd. approximately 1 mile, then west on Oak Grove Rd. to 6300 Rd. approximately 0.8 miles, then south on 6300 approximately 1 mile). Misc Requirements: Shop Drawing(s) and structural calculations are to be stamped by a Professional Engineer and included with the order. Depth of cover is 0 ft. to 4 ft. Rebar stub outs or threaded rebar inserts are required for County constructed head and wing walls. Inlet edges to be chamfered 4 x 4 (requirement waived on skewed ends). Culvert Specification 4 sided box; AASHTO LRFD Bridge Design Specifications or ASTM C-1577 as applicable, Type I/II sulfate resistant Portland cement standard, T&G joints without seals or gaskets. Length is estimated and is subject to change at time of order. Changes will be subject to unit rate per foot as bid. Pricing FOB Jobsites Montrose, Colorado Delivery Tentative delivery scheduled for week of February 1, 2016 Pricing FOB jobsite and is exclusive of taxes ****************************************************************************** Item No. Description Quantity Unit Unit Price Total Price 1 2 GRAND TOTAL Single Cell Box Culvert 6 ft High x 19 ft Wide I.D. Delivery Location: Gov. Springs Rd at West Canal Single Cell Box Culvert 4 ft High x 8 ft Wide I.D. Delivery Location:6300 Rd at Cj Lateral 55 Feet 60 Feet Can vendor provide skewed ends (inlet and outlet) on bid Item 2? If yes, what is the max skew slope available? If yes, what is the additional cost, if any, to provide skewed ends? Yes / No (circle one) 1:8 2:8 3:8 4:8 (circle one) $ Authorized Representative s Signature Date 6
ACKNOWLEDGMENT The undersigned, having carefully read and considered the Invitation to Bid for the Montrose County Precast Concrete Box Culvert Purchase, does hereby offer to supply such items on behalf of the County of Montrose, in the manner described and subject to the terms and conditions set forth in the attached Invitation to Bid. The undersigned further states that this bid is made in good faith and is not founded on, or in consequence of, any collusion, anticompetitive agreement or other type of anticompetitive activities between themselves and any other interested party, in restraint of free competition. Bidder Business Name Authorized Representative Signature Authorized Representative Name & Title (print) Address Date Phone Fax Email 7
PURCHASE ORDER TERMS AND CONDITIONS I. DEFINITIONS: 1. BUYER means agent for Montrose County. 2. VENDOR means the party, its agents, employees, contractors or subcontractors, with whom the BUYER is contracting. Any reference to Seller, Subcontractor, Contractor or Supplier shall also mean VENDOR. 3. Purchase ORDER or ORDER, means the name or title of the instrument for contracting, including all documents, exhibits and attachments referenced therein, and, once accepted by VENDOR, constitutes the entire agreement between BUYER and VENDOR for the sale and purchase of those goods, supplies, materials, articles, items, parts, components or services herein specified. II. CONDITIONS OF PERFORMANCE: (A) ACCEPTANCE: 1. This ORDER is BUYER S offer to purchase the goods and/or services described on the reverse hereof from VENDOR. BUYER S placement of this ORDER with VENDOR is expressly conditioned upon VENDOR S acceptance of all terms and conditions of purchase contained on or attached to this ORDER. 2. Any additional or different terms or conditions which may appear in any communication from VENDOR are hereby expressly objected to by the Procurement & Contracts Department, and no such additional or different terms or conditions in any printed form of VENDOR S shall become part of this contract despite BUYER S acceptance of goods or services unless agreed to in writing by BUYER. 3. Any goods and/or services provided by VENDOR prior to issuance of a valid ORDER by BUYER shall be at VENDOR S risk. 4. VENDOR S commencement of work or delivery of the goods or services subject to this ORDER shall be deemed an effective mode of acceptance of this Purchase ORDER. 5. All goods and/or services purchased under this ORDER must be received and invoiced by December 31. 6. When required, VENDOR shall obtain, at its own expense, proof of insurance coverage, to include worker s compensation, property damage, public liability, personal injury and employer s liability, and any other applicable insurance deemed necessary by BUYER. The Certificate of Insurance shall name Montrose County as additional insured and shall contain a notice of cancellation date of not less than thirty (30) days. The Montrose County Procurement & Contracts Department must receive this Certificate of Insurance before an ORDER will be issued to VENDOR. (B) TERMINATION: BUYER reserves the right to terminate this ORDER, or any part hereof, for its sole convenience. BUYER also reserves the right to terminate this ORDER, or any part hereof, for cause in the event of any default by VENDOR if the VENDOR fails to comply with any of the terms and conditions of this ORDER. In such event, a Notice of Termination will be served upon VENDOR. After receipt of such Notice of Termination, VENDOR will not be paid for any goods or services, or for any costs incurred by VENDOR that VENDOR could reasonably have avoided. (C) SHIPPING INSTRUCTIONS: All goods are to be shipped freight prepaid, F.O.B. destination, unless otherwise stated. Where BUYER has so authorized in writing, goods may be shipped F.O.B. shipping point, but VENDOR shall prepay all shipping charges. (D) DELIVERY: Time is of the essence. This ORDER may be terminated if delivery is not made or services are not performed by the date specified on the reverse side hereof. (E) INVOICING: VENDOR shall submit invoices in duplicate to billing address shown on face of ORDER. (F) INDEMNIFICATION: VENDOR shall defend, indemnify and hold harmless BUYER against all damages, claims or liabilities and expenses (including attorney s fees) arising out of, or resulting in any way from, any defect in the goods or services purchased hereunder, or from any act or omission by VENDOR. VENDOR shall take precautions to protect BUYER S property and persons from damage or injury arising out of its work and shall comply with all fire, safety and other applicable regulations prescribed by any governmental agency and by BUYER. (G) TAXES: Montrose County is exempt from all Federal, State and local taxes. A tax-exempt certificate will be supplied upon request. (H) ASSIGNMENT: VENDOR shall not assign this contract or the right to payment due hereunder, without BUYER S prior written consent. (I) LIENS, CLAIMS AND ENCUMBRANCES: VENDOR warrants and represents that all goods will, when delivered hereunder, be free and clear of all liens, claims or encumbrances of every kind. (J) INSPECTION/REJECTION: All goods and services purchased hereunder are subject to BUYER S inspections and approval. Payment for the goods delivered or services performed shall not constitute acceptance thereof. BUYER shall have the right to inspect such goods or services and to reject any or all that are, in BUYER S judgment, defective or non-conforming. (K) WARRANTIES: VENDOR warrants and guarantees to Montrose County that the items furnished under this Purchase ORDER are free from all defects in workmanship and materials. The VENDOR further warrants and agrees to remedy any defects found and replace the item(s), if necessary, at its expense and at no cost to Montrose County. (L) INFRINGEMENTS: VENDOR warrants that BUYER S purchase, installation and/or use of goods or services covered hereby will not result in any claim of infringement, or actual infringement of any patent, trademark, copyright, franchise, or other intellectual property right. 8
(M) DRAWINGS OR SPECIFICATIONS: Any drawing or specifications prepared by VENDOR are to become the property of BUYER and shall be marked Property of Montrose County and shall be stored separately when not in use. Such drawings or specifications will be sent to the Procurement & Contracts Dept., 161 S. Townsend Avenue, Montrose, CO 81401, when ORDER is completed. (N) OTHER CONDITIONS: 1. VENDOR shall carry on its work so that the premises shall at all times be clean, orderly and free from debris and, upon completion, shall remove all equipment and unused materials from the project. 2. VENDOR shall abide by BUYER S work and safety rules when work or services are performed on BUYER S premises. BUYER has the right to exclude personnel from BUYER S premises who do not abide by such rules, and at BUYER S election, to declare a default under the ORDER. 3. VENDOR shall comply with all applicable requirements contained in federal, state and local government statutes and their rules, regulations and ordinances while performing on this project. (O) LAW: The laws of the State of Colorado shall govern this ORDER, and the venue of any action brought hereunder may be laid in or transferred to the County of Montrose, State of Colorado. (P) SOLE SOURCE CONTRACT: To the extent this contract may be construed to be a sole source contract within the meaning of sections 15 through 17 of Article XXVIII of the Colorado Constitution, and to the extent these constitutional provisions have not been enjoined or invalidated by a court of competent jurisdiction, the requirements and limitations of these constitutional provisions are hereby incorporated in this contract. (Q) NOTIFICATION OF IMMIGRATION COMPLIANCE REQUIREMENTS FOR SERVICE CONTRACTS: Vendor acknowledges notification of and agrees to abide by the requirements of CRS 8-17.5-102 prohibiting use of illegal alien labor in the performance of County contracts. Signed addendum is attached. (R) Nothing under these Terms and Conditions shall be deemed a waiver by the County of the Colorado Governmental Immunity Act 24-10-101 to 120 C.R.S., or otherwise available to the County. Accepted: Date Vendor Date Montrose County 9