NOTICE INVITING TENDER (NIT) Tele : Civ - 022-22157132 Mil - 6132 Headquarters Maharashtra, Gujarat & Goa Area Colaba, Mumbai - 400 005 ASC CONTRACT/CHILLED/FROZEN ITEMS/2015-16/ST5 May 2015 (Registered/Unregistered Firms) CONCLUSION OF CONTRACT FOR SUPPLY OF BROILER DSD (CHILLED / FROZEN) AND MEAT DSD (CHILLED / FROZEN) AT VARIOUS STATIONS OF HEADQUARTERS MAHARASHTRA, GUJARAT & GOA AREA FOR THE PERIOD FROM 01 JUL 2015 TO 31 MAR 2016 Dear Sir/Madam, 1. On behalf of the President of India, Online bids are invited from bidders approved by IHQ of MoD (Army) (ST) for the supply of Broiler dsd (chilled / frozen) and Meat dsd (chilled / frozen). The Bids for supply of Broiler dsd (chilled / frozen) and Meat dsd (chilled / frozen) at various stations of Headquarters Maharashtra, Gujarat & Goa Area for the period from any date wef 01 Jul 2015 (exact date of commencement of contract will be notified in the Acceptance of Tender Note) to 31 Mar 2016 shown in the attached schedule (IAFZ-2121) are invited By Brig ASC, Headquarters Maharashtra, Gujarat & Goa, Colaba, Mumbai-05. The date of commencement is provisional and subject to change to be notified in the Acceptance of Tender Note (IAFZ-2124). The Bids will be received upto 1200 hrs on 01 Jun 2015 (Date). 2. Tenders / Bids opening will commence wef 1200 hrs on 01 Jun 2015 at Headquarters Maharashtra, Gujarat & Goa ST Branch. 3. Advertisement regarding opening of tenders has already been published in the following Newspapers on 07 Oct 2014:- (a) Times of India (English) - Pune Edition. (b) Deccan Herald (English) - Bangalore Edition. (c) Rajasthan Patrika (Hindi) - Jodhpur Egition. (d) Dainik Bhaskar (Hindi) - Bhopal Edition. (e) The Hindu (English) - Hyderabad Edition. (f) Navbharat Times - Mumbai Edition. 4. Tender Forms can be obtained online on Central Public Procurement Portal site https://eprocure.gov.in. 5. Tender Fee and Earnest Money Deposit (EMD). Bidders are required to submit details of Tender Fees and Earnest Money Deposit (EMD) for the respective Contract as mentioned at Appendix. The other details are as under :- S Tender Fee / EMD In favour of Form Remarks No (a) Tender Fees PCDA, Southern Command, Pune Postal Order / Demand Draft/ Non refundable Military Receivable Order (b) Earnest Money Deposit (EMD) Brig ASC, HQ MG & G Area FDR / Demand Draft Refundable
2 6. Original Instrument of Tender Fee and Earnest Money Deposit (EMD). Original instruments of Tender Fee and EMD will be submitted to this office prior to date of opening of e-tender, in absence of which, the bid is liable to be rejected. EMD is to remain valid for 120 days from the date of opening of bids. EMD of the unsuccessful bidders will be returned to them at the earliest on or before the 30 th day after the award of the contract or latest after expiry of the final bid validity. The EMD of the successful bidder would be returned, without any interest whatsoever, after the receipt of Performance Security from them as called for in the contract. The EMD will be forfeited if the bidder withdraws or amends, impairs or derogates from the tender in any respect within the validity period of their tender. Bids received without depositing the requisite earnest money are liable to be rejected. 7. FDRs on account of Earnest money of a scheduled bank including the State Bank of India and its subsidiaries approved under the Bank Guarantee Scheme, for contracts being concluded at this Headquarters will be made in the name of Executive officer ie Brig ASC Headquarters Maharashtra, Gujarat & Goa for a minimum period of 120 days from the date of tendering. NO FDR WILL BE ACCEPTED UNLESS THE SAME IS DISCHARGED BY THE FIRMS/CONTRACTORS DULYAFFIXED WITH THE REVENUE STAMP AND OFFICIAL SEAL OF THE FIRM/CONTRACTORS. The earnest money of three lowest tenders will be retained till sanction/order of retendering of the contracts by the Competent Financial Authority. 8. All registered contractors have been informed of the procedure of e-tendering vide HQ Southern Comd (ST) letter No 303042/ST-5 dt 26 Jul 2014 and 303042/Pilot/ST-5 dt 23 Sep 2014. Further doubts/queries on e-tendering/e-procurement has been clarified to the Contractors/Firms on 18 Nov 2014 during the conference on e-procurement at HQ Southern Comd. 9. Negotiations with L-1 may be carried out only if representatives/partners of the firm produce the General Power of Attorney. Contractor/Firms(s), while submitting General Power of Attorney, will attach photographs of both the proprietor and the attorney holder on an affidavit. The exact date of Negotiation with the L1, if any will be intimated after the Bid Opening. 10. The Executive Officer reserves to himself the right of any amendment, cancellation and changes to the tender notice in whole or in part without assigning any reason. Addition/deletion of any station/items will be made subject to orders of the Competent Financial Authority. 11. The supplies will be made strictly as per the respective defence specification of the item. You being a Registered / Approved ASC contractor are already in possession / knowledge of the specifications. Any clarification / query on the same be clarified before submitting the Bid. 12. Important Notes :- (a) For online Bidding the BOQ has the option for quoting rates for both varieties of Chicken / Meat i.e. Chilled OR / AND Frozen. Bidders may quote rates for one or both varieties of chicken / Meat i.e Chilled OR / AND Frozen. (b) To determine the overall L-1 the lowest rates irrespective of the variety will be considered. However, incase of identical rates of more than one L-1 (Lowest Tenderers), preference will be given to the Tenderer quoting for Chicken / Meat Chilled over Chicken / Meat Frozen. (c) The approximate total quantity as given above is the total quantity required for any one variety. Though the BOQ calculates the TOTAL VALUE based on both varieties quoted, the L-1 will be determined based on the rates / TOTAL VALUE of one variety only (variety with lower rates).
13. The Online bids must be enclosed with the following (i.e. uploaded alongwith the Bids):- 3 (a) (b) (c) (d) Scanned copy of instrument for payment of Earnest Money Deposit (EMD). Scanned copy of instrument for payment of Tender Fee. Scanned copy of `Acceptance of Terms & Condition of RFP. Scanned copy of Schedule given at Page 3 and 4 alongwith Certificate of Variety. 14. The original copies of the above documents must reach Headquarters Maharashtra, Gujarat & Goa Area by 1200 hrs on 01 Jun 2015. 15. All firms are requested to fwd, Login ID to this Office latest by 31 May 2015. The intimation be given at the following address on Official Company letter Head :- Postal Address - Col ST Headquarters Maharashtra, Gujarat & Goa Area ST Branch Colaba, Mumbai 400005 16. It may be noted that only the Firms/Contractors who have obtained a Digital Signatures Certificate (DSC) and have forwarded the login Email ID details to Headquarters Maharashtra, Gujarat & Goa Area (ST) will be able to participate in Online Bidding. Firms/Contractors without a DSC and who have not registered with Headquarters Maharashtra, Gujarat & Goa Area (ST) with the Login ID will not be able to participate in Online Bidding/e-Tendering. 17. You are requested to read the Call Notice and tender documents thoroughly and upload/submit the tender form alongwith its supporting documents duly completed without any mistake as per the instructions mentioned in the tender form. 18. Disputes arising during tendering at Headquarters Southern Command, if any, will be subject to jurisdiction of court at Mumbai. 19. Technical and Hygiene Inspection. All firms would ensure that their initial / periodic technical and hygiene inspection has been carried out prior to the date of Bidding. You will not make any alteration or addition to any of the documents connected with the tender. You will make the supplies/services as per Specifications and Conditions which are already in your possession and also enclosed with the RFP. Yours faithfully, Enclosure : As above (Anil Tripathi) Lt Col Offg Col ST For Brig ASC Copy to :-
Directorate General of Supplies & Transport (Q/ST5) Quartermaster General's Branch Integrated HQ of MoD (Army) DHQ PO - New Delhi - 110011 ST Branches, Headquarters Southern, Eastern, Western, Central, Northern, & South Western Commands ST Branches, Headquarters 1,2,3,4,9,10,11,12,14,15,16,21,33 Corps, ATNK&K Area,, Delhi Area, UB Area, MB Area, 101 Area & By AWAN Bengal Area ST Branches, Headquarters Andhra Sub Area, K&K Sub Area, Mumbai Sub Area, Pune Sub Area, Bhopal Sub Area, Lucknow Sub Area, Meerut Sub Area, Allahabad Sub Area, JOB Sub Area, MP & C Sub Area, 41 (I) Sub Area, 51 Sub Area, 31 Sub Area & 21 Sub Area (Comdt/CO/OC Sup Dep/Unit) IFA, HQ MG & G Area Principal CDA Southern Command, Pune Principal CDA, Bangalore Internal 'Q' Branch - for info please
Appendix (Ref Para 4 of HQ MG & G Area letter No ASC CONTRACTS/FROZEN ITEMS/2015-16/ ST5/ dt May 2015) DETAILS OF EARNEST MONEY : TENDERS FOR SUPPLY OF MEAT DSD (CHILLED/FROZEN) AND BROILER DSD (CHILLED/FROZEN) FOR THE PERIOD FROM 01 JUL 2015 TO 31 MAR 2016 S No Station Items Scheduled Qty (In Kg) Earnest Money Amount (in Rs) Postal Order 1. Ahmedabad Meat dsd 7,500 83,500 100 Gandhinagar (Chilled/Frozen) 9,000 HQ SWAC (U) AF Gandhinagar 1,800 2. Mumbai Broiler dsd (Chilled/Frozen) 29,775 77,500 100
To, RFP CONDITIONS ACCEPTANCE LETTER (To be given on Company Letter Head) Sub : Acceptance of Terms & Condition of RFP RFP Reference No : Name of Tender/Work : - Dear Sir, 1. I/We have downloaded/obtained the tender documents(s) for the above mentioned `Tender/Work from the web site(s) namely as per your advertisement, given in the above mentioned website (s). 2. I/We hereby certify that I/we have read entire terms and conditions of the tender documents from Page No to (including all documents like annexure(s), schedule(s), etc,), which will form part of the contract agreement and I/we shall abide hereby the terms/conditions/clauses contained therein. 3. The corrigendum(s) issued from time to time by your department/organizations too have also been taken into consideration, while submitting this acceptance letter. 4. I/We hereby unconditionally accept the tender conditions of above mentioned tender document(s)/corrigendum(s) in its totality/entirely. 5. The documents submitted in physical form as mentioned is the true copy of the documents uploaded on the Central Public Procurement Portal (https://eprocure.gov.in/eprocure/app). 6. In case any provisions of this tender are found violated, your department/organization shall be at liberty to reject this tender/bid including the forfeiture of the full said Earnest Money Deposit absolutely and we shall not have any claim/right against deptt in satisfaction of this condition. Yours Faithfully, (Signature of the Bidder, with Official Seal)